2013-14 Important Dates (see IRS Calendar http://www.p12.nysed.gov/irs/calendar-irs.html)

February 24th – Level 0 Historical – 2013 data available for update (Demo, Enroll, Programs, & Assessment)

For manageability purposes, it is recommended that you grant access to your District Data Coordinator and only authorize a limited number of additional district personnel to view or update this historical data Note: Data changes prior to the current school year can be updated in the Level 0 Historical application.

You can view these updates within the application, but they will not be reflected in the Level 2 Reporting (L2RPT) environment until the New York State Education Department completes its review of data for the previous reporting school year.

March 17th – Monthly Data loads to Level 0

March 27th – SED pull of BEDS Day data for State Aid April 4th Certification for BEDS Day enrollment due (sub-group data may be subject to

release)

April – NYSESLAT and 3-8 ELA/Math begin

April 14th – Monthly Data loads to Level 0

April 30th – Final date to submit ELA 3-8 answer sheets to RIC

May 1st – Final date for BOCES RSS to submit NYSAA answer sheets to RIC

May 14th – Final date to submit Math 3-8 answer sheets to RIC

2013-14 Important Dates (see IRS Calendar http://www.p12.nysed.gov/irs/calendar-irs.html)

May 15th – Target date to have BEDS FRPL data loaded Final date to submit is Thursday May 29th – Certification due June 6th (tentative)

May 16th – NYSAA Data due to Level 2

May 21st – NYS 4&8 Science (Performance) begins

May 22nd – Target date to have all 2013-14 TSDL Data, including Staff Student Course and Staff Assignment records to be used for State-provided growth score calculation purposes

Final date to submit is Thursday June 5th – Certification due June 13th

May 22nd – ELA 3-8 results due to Level 2

May 27th – Monthly Data loads to Level 0

May 29th – Final date to submit NYSESLAT answer sheets to RIC

June – Data loads to Level 0 by Request Only

June 3rd – Regents Common Core, Regents & RCT’s begin

2013-14 Important Dates (see IRS Calendar http://www.p12.nysed.gov/irs/calendar-irs.html)

June 5th – Math 3-8 results due to Level 2

June 12th Final date to submit NYS 4&8 Science answer sheets to RIC NYSESLAT results due to Level 2

July – Begin Final EOY Extracts, Loads to Level 0, & Verification of all data

* If no request for export/load is received by July 7 th, RIC will start exporting automatically

July 10th - Final Load to Level 2 of Regents exams (including June 2014) and approved alternates to Regents exam scores for AIR principal evaluation work

August 7 – Target date to complete all reporting to SIRS, including VR13 (EOY SE Snapshot), but excluding the VR11, VR12, & VR14 (SE Events)

Final date to submit is Thursday, August 21 – Certification due August 29 th

September 18 – Target date to submit VR11, VR12, & VR14 (SE Events) Final date to submit is Thursday October 2, 2014 – Certification due October 6 th

TBA – Staff Evaluation data

Testing dates/deadlines ELA

Administration: April 1- 3 Scoring: April 4 - 30 Due to RIC: Wed, April 30

Math Administration: April 30 – May 2 Scoring: May 5 – 14 Due to RIC – Wed, May 14

NYSESLAT Administration: Speaking April 9, L/R/W – May 5 Scoring: May 19-29 Due to RIC: Thurs, May 29

Science Administration: Performance - May 21-30, Written – June 2 Scoring: Perf. – Immediately following administration, Written – June 5-12 Due to RIC: Thurs, June 12

NYSED Testing Update - Reminders NYS 3-8 ELA & Math

No constructed response items may be scored by that student’s teacher Teachers can proctor exams if the school district allows it Students that are marked absent for any part of the test will not receive a final

score There is No “Opt-out” option – these are “Refusals” and should be indicated as

such on the answer sheets (if refusal for entire test) If Student only refuses part of the test, those parts will count as 0 toward the final score

NYSESLAT Building administrators will need to be involved in NYSESLAT scoring to assist in

determining resources necessary for scoring NYSESLAT will now only have 1 Total Score

Must complete all 4 parts in order to receive a final score (Reading, Speaking, Writing, & Listening)

NYSITELL (Starting Feb. 1st) Results will be collected for the Data Warehouse.

Scores will be entered in your SMS and pulled from the Assessment template Due at the EOY deadline

Regents Update – June Map courses as appropriate to correct State course code;

Common Core: ELA – 01003CC Algebra I – 02052CCNote: Answer Keys for MC will be included with posting of scoring materials after exam

Conversion Charts will not be available until rating day (June 26 th) Districts that are participating in sampling with DRC (Data Recognition Corp)

Use Answer Sheets from DRC – score CR & mail to DRC by June 6th Access to secure data file within 24 hours (6/26), complete with scores/levels

Regents (2005 LS): ELA – 01003 Integrated Algebra – 02052

Regents answer sheet order form Will be sent to HS/MS Principals at the end of April Fill out order form (by May 9th):

Determine which State course code they are linked to Determine which, if not both, tests you will be administering Mark appropriate boxes as applicable

If your course is not linked to the test being given, provide the course code(s) of the courses needing to be printed.

Otherwise, we will print all courses linked to the State course code out of Level 0

Level 0 Historical / SEDDAS Update February 24th – Level 0 Historical – 2013 data available for update

(Demo, Enroll, Programs, & Assessment) Anticipated (tbd):

Student Class Grade Detail Update NYSED Vendor scored State Assessment Update w/SED Approval

(NYSTP 3-8 ELA & Math, NYSESLAT, NYSAA)

Staff Evaluation View/Update (March 31st tentative)

Requires additional SEDDAS authorization SEDDAS Quick Guides when available: http://www.p12.nysed.gov/seddas/seddashome.html

NYSED Update – SEDDAS User Lists

TAA - TSDL – TSRV

TAA – Teacher Access Authorization (https://eservices.nysed.gov/taa/) system used to access TSRV reports and also to allow data administrators with TSR (Teacher Student Reporting – SEDDAS) to view current account status by TEACH ID for those teachers that have SSC records submitted for the district

TSDL – Teacher Student Data Linkage verification report, found in L2RPT (Cognos – State Reports), is where SEDDAS-L2RPT authorized users can view/verify teacher student roster information by location/teacher/course/section and reporting date

TSRV – Teacher Student Roster Verification report, found in TAA, is where teachers with PINS/Accounts can view/verify their students by location/course/section and reporting date

DDC Teacher Student Data Linkage (TSDL) Resources (http://www.p12.nysed.gov/irs/TSDL/home.html)

Teacher Student Roster Verification (TSRV) System Administration Application Overview:

This application was created to enhance the support data coordinators can offer to teachers using TSRV. Access to the administration application is through the Teacher Access and Authorization (TAA) login page for users with entitled SEDDAS accounts. (Contact your Superintendent to find out if your SEDDAS account is entitled for this application.) When logged in to the administration application a data coordinator can do the following simply by entering a teacher’s TEACH ID #:

Check a teacher’s account creation statusFind a teacher PIN and the date it was distributedCheck usernamesFind out where the system is sending a teacher’s confirmation emailCheck the date the account was last accessedVerify basic roster dataDeactivate a TSRV account (only in situations when a teacher forgets his/her password and cannot match the answers his/her security questions)Please see our TSRV administration application FAQs and user video for more detail.TSRV Administration Application (please watch before using the application)

SEDDAS - DDCs – TSR Access (https://eservices.nysed.gov/taa/)

SEDDAS - DDCs – TSR Access (https://eservices.nysed.gov/taa/)

DDCs – TSR Access (https://eservices.nysed.gov/taa/)

DDCs – TSR Account Status (http://www.p12.nysed.gov/irs/TSDL/home.html)

DDCs – TSR Account Status report

DDCs – TSR Account Status report cont.

** Note: If email has changed and they cannot confirm, contact Dataquest with subject “Cannot Confirm Deactivation” - Provide Name, Current District, and Former District **

TSDL – Teacher Student Data Linkage (L2RPT)

To receive a file of PINs for teachers, districts must first report appropriate staff, student, and course data to the Student Information Repository System (SIRS) and Teacher ID numbers must match between systems

Districts must first have the following loaded (Level 0, 1, & 2): Student Lite (Demo) School Entry/Exit (Enroll) Location Marking Period Course Staff Snapshot (including Position Title, Hire date, etc. )

After these are loaded, the Staff Student Course (SSC) must be loaded (Level 0, 1, & 2)

A SSC record must be present for a Student/Course/Teacher in order for SED to generate a PIN number for that Teacher.

When new teachers are added (Staff Snapshot AND SSC) and loaded to Level 2, a PIN will be generated the following week

Teacher-Student Roster Verification Report User Guide:http://www.p12.nysed.gov/irs/teacher/UserGuide.pdf

APPR Guidance

(http://www.engageny.org/resource/guidance-on-new-york-s-annual-professional-performance-review-law-and-regulations)

Mapping AIS Courses – See B8., D46., & M39M39. Should AIS, Push-in, and Pull-out courses be linked to State exam course codes?For the purposes of teacher-student data linkage, AIS, Push-in, or Pull-out courses where the teacher of record is providing

instruction that directly relates to the State assessment and is meant to help students succeed on the State assessment must be linked to the State exam course code. If the course is not providing instruction that relates to the assessment then use the course code that best describes the instruction provided. Suggestions…

2013-14 SIRS Data Collection Templates

L2RPT Reports – (https://cognos10.moric.org** Note: .1 Reports (312.1, 313.1, 314.1, 316.1, 319.1) are informational, not for certification **

2013-14 SIRS Data Collection Templates

Common Core Learning Standards and Assessments

(http://www.p12.nysed.gov/irs/memos/2014/Standards-and-Assessments-final2-13-14_1.pdf)

CC Regents ELA (First administration June 3, 2014)

2013 and future cohorts must enroll/pass Students prior to the 2013 cohort may meet graduation requirements by enrolling/passing CC

Regents ELA or the Regents ELA (2005 LS) while that exam is still being offered (June 2016) Jan., June, & Aug. 2014 administrations only;

Students enrolled in CC ELA may, at local discretion, take the Regents ELA (2005 LS) in addition to the CC Regents ELA

Students that take both exams may use the higher of the two scores for local transcripts, along with the higher score being used for institutional accountability for 2014

The higher of the two scores may also be used for the State growth

Common Core Learning Standards and Assessments

(http://www.p12.nysed.gov/irs/memos/2014/Standards-and-Assessments-final2-13-14_1.pdf)

Common Core Learning Standards and Assessments

(http://www.p12.nysed.gov/irs/memos/2014/Standards-and-Assessments-final2-13-14_1.pdf)

CC Regents Algebra I (Available June 3, 2014)

2013 and future cohorts, that begin their first commencement-level math course culminating in a Regents Exam in June 2014 or later must take the CCLS Regents Exam in math that corresponds to that course, as available, and be provided with CC instruction

Those students who began or will complete an Integrated Algebra, Geometry, or Algebra 2/Trigonometry course prior to the 2013-14 school year must take the corresponding Regents Exams aligned to the Mathematics Core Curriculum (Revised 2005), while those exams are still being offered

June, & Aug. 2014 and Jan. 2015 administrations only; Students enrolled in CC Algebra I may, at local discretion, take the Integrated Algebra (2005 LS)

in addition to the CC Algebra I Students that take both exams may use the higher of the two scores for local transcripts, along with the

higher score being used for institutional accountability for 2013-15 The higher of the two scores may also be used for the State growth

Common Core Learning Standards and Assessments

(http://www.p12.nysed.gov/irs/memos/2014/Standards-and-Assessments-final2-13-14_1.pdf)

ESEA Waiver – Students in grades 7 & 8 taking Regents Math(http://www.p12.nysed.gov/accountability/memos.html)

2013-14 school year Waiver (hopeful to extend for future years):

7th & 8th grade students who are receiving instruction in Algebra I CC LEAs are allowed to administer only the Algebra I CC to these students, eliminating

the need for ‘double-testing’ in grades 7 & 8 This provision also applies to those grade 7 & 8 students who receive instruction in Geometry and

who take the Geometry Regents

The same curriculum/assessment cannot be used more than once for accountability If students take both NYSTP 7/8 and Regents Math

NYSTP will be used for institutional accountability Regents can be “banked” for HS accountability

If 7/8 grade students take Regents only Student will show as “Not Tested” on TnT verification reports Regents results will be used for Intermediate institutional accountability and will not be used for

future HS institutional accountability If student takes both CC & 2005 LS Regents exams, the higher score can be used for Intermediate

accountability, but neither score can be “banked” for HS (a different course of study would be required for HS accountability)

Students will not be included in the state growth scores in 2014 (A calculation is planned for inclusion with the Regents score in 2015)

There will not be any changes to the graduation requirements for these students, it doesn’t matter when they take the exam

** Please see the FAQ section of this memo for more details.

More NYSED Updates… 2013 Report Card availability expected in April (http://data.nysed.gov/)

Working to enable LEAs to go in and preview data in a secure site prior to it becoming public (Secure login to see embargoed data (planning to “pre-authenticate” those that have IRSP access)

Database will still be available for those that do comparisons More tables, not as “text” heavy, but glossary and guide will be available

Tables showing percentages, not counts

Report card will be more dynamic, if there is an issue, updates can be made more timely Will compare school to district to statewide (no similar schools) Depending on browser (Chrome/Firefox) you can save the “select all” to create a PDF for

schools (IE doesn’t currently save to PDF) The Fiscal Supplement will not be available on the new site this year, it will be on the old

Report Card site

The old Report Card site https://reportcards.nysed.gov/ will be available until all data has been migrated to the new site

IRSP (http://portal.nysed.gov/) anticipated reports: Summary report for TSDL and Staff Assignment – early March 3 year enrollment summary using BEDS data, formerly produced by

State Aid - (end of March) Backmapping reports (end of March)

2013-14 L2RPT Report Update

L2RPT Report Guides:http://www.p12.nysed.gov/irs/level2reports/reportguides.html

Updates to Annual Report Guides (SIRS 307, 308, 309, & 310)

Anticipated: WATN – Where are they now? NSC (National Student Clearinghouse) data.

“Informational” reports

Free and Reduced Price Lunch (FRPL) Eligible Students Enrolled on BEDS Day Students with a FRPL program records and enrollment on BEDS Day Report availability tbd SED planning to pull data for State Aid at the end of May (29th) – Certification due

June 6th – (tentative) Must be entitled through SEDDAS to see report in L2RPT (BEDS reports)

L2RPT Reports – (https://cognos10.moric.org)

DRAFT Summary Report

L2RPT Reports cont. – (https://cognos10.moric.org)

DRAFT Detail Report

SIRS Revisions for 2013-14http://www.p12.nysed.gov/irs/sirs/home.html

Anticipated for 2014-15

PMF Web based tool through TAA for classroom teachers that will be based

on assignment code. System will be pre-populated to the extent possible as is done with the paper forms

Administrators (including librarians and staff developers) will continue to use paper forms

Course Instructor Snapshot Potential to have teacher master schedule prior to loading SSC, primary

teacher, future PMF, etc.

Staff Tenure Report Staff by Tenure area (i.e. Academic, Special, Vocational, etc.), by

status, by date, etc.

2010 ELA and Math Accountability Cohort

For ELA and mathematics performance, the 2010 accountability cohort consists of all students, regardless of their current grade level, who were:

1) enrolled in your school or district on October 2, 2013 (BEDS day), and

2) first entered grade 9 (anywhere) during the 2010-11 school year (July 1, 2010 through June 30, 2011) or, in the case of ungraded* students with disabilities, reached their seventeenth birthday during the 2010-11 school year.

* Ungraded students are included in the 2010 school accountability cohort if their birth date is between July 1, 1993 and June 30, 1994.

Note: For Performance Accountability, the cohort year of students whose last enrollment record as of the reporting date has a grade of “14” (i.e., 7–12 ungraded) is identified using their birth date, even if they have a conflicting entry in the First Date of Entry into Grade 9 field.

Cohort Definitions - see SIRS Appendix V

Regardless of cohort, students are reported in the school and district where they were last enrolled as of the reporting date (4, 5, or 6 years after date of first entry in grade 9).

The last enrollment record is defined as the regular enrollment record with the most recent beginning date as of the reporting date. Regular Enrollment is defined as:

0011 - Enrollment in building or grade 5544 - Transferred in under the NCLB Title I "School in Improvement Status" transfer option 7000 - Transferred in under the NCLB "Persistently Dangerous School" transfer option 7011 - Transferred in under the NCLB "Victim of Serious Violent Incident" transfer option

Cohort year is determined using the date reported in the “First Date of Entry into Grade 9” field in the school year when the last enrollment record occurred.

MORIC Data Verification notification reminder E-mail your name and e-mail address to:

datareadiness@moric.org for an e-mail notification when something has been updated on the MORIC Data Verification webpage (http://www.moric.org/)

Select Data Verification on the left hand side of the screen:

Data Analysis Services contact: Deb  Duffy, Team Leader: Data Analysis & Verification    dduffy@moric.org Sara Mathers, Team Leader: Data Analysis & Verification smathers@moric.org

Data Readiness/Verification - Data Warehouse Level 0 Level 0 Historical L2RPT (Cognos – State Reporting) New York State Assessments NYSSIS Unique IDs Regents Scanning / ASAP (Assessment Scoring & Analysis Program)

Contact Data Readiness Support datareadiness@moric.org Sally Zielasko, Chris Urich, Danielle Polisse, Brenda Heigl, Katie Duell

MORIC Contact Information

(315) 361-2700; 1-866-98MORIC (1-866-986-6742)