2012/13 annual report october 2013 sibusiso xaba director-general: arts and culture

2012/13 ANNUAL REPORT

OCTOBER 2013

Sibusiso Xaba

Director-General: Arts and Culture

PRESENTATION OUTLINE

• Budget and expenditure • Explanation of expenditure per economic

classification• Human Resource Management Report • Report of the Audit Committee • Report from the Auditor-General• Performance overview• Performance against key indicators

2

SUMMARY OF BUDGET PER PROGRAMME AND ECONOMIC

CLASSIFICATON

3

EXPENDITURE PER PROGRAMME

Programme FinalAppropriation

Actual Expenditure

Variance %Spent

R’000 R’000 R’000

Administration 236,065 235,390 675 99.7%

Performing Arts 627,140 622,095 5,045 99.2%

National Language Services 108,780 108,574 206 99.8%

Cultural Development 151,485 146,574 4,911 96.8%

Heritage Promotion 825,219 822,097 3,122 99.6%

National Archives & Library Services

723,781 721,741 2,040 99.7%

GRAND TOTAL 2,672,470 2,656,471 15,999 99.4%

4

EXPENDITURE PER ECONOMIC CLASSIFICATIONEconomic Classification Final

AppropriationActual Expenditure

Variance % Spent

R’000 R’000 R’000

Compensation of Employees 172,733 172,733 - 100.0%

Goods & Services 315,687 313,480 2,207 99.3%

Provinces & Municipalities (Conditional Grant) 564,574 564,574 - 100.0%

Dept. Agencies & Accounts (Cur/Cap) 1,156,807 1,152,307 4,500 100.0%

Capital Works 280,185 277,215 2,970 98.9%

Gifts & Donations 100 100 - 100.0%

Non Profit Organisations 12,873 12,873 - 100.0%

Households 162,204 157,701 4,503 97.2%

Payments for Capital Assets 7,033 5,349 1,684 76.1%

Payments for Financial Assets (Theft & Losses) 274 139 135 50.7%

Grand Total 2,672,470 2,656,471 15,999 99.4%5

EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATON

6

Compensation of Employees

An amount of R172,733,000 has been spent as at 31st March 2013

7

Goods and Services

An amount of R313 million (99.3%) as at 31st March 2013, which excludes payments for financial assets

The saving is due to advertisement of tender for the

costing of Community Library Bill delayed

8

Households This expenditure item relates to all the financial

assistance projects that the Department funds during the financial year

An amount of R158 million (97.2%) has been spent as at 31st March 2013

The reason for non payment of the three projects of Mzansi Golden Economy (MGE) was due to expired tax clearance certificate, banking details rejected by safety web and payment submitted after system closure

9

Capital Assets/Machinery and Equipment

This budget relates to the purchasing of machinery and equipment including the ICT equipment and heritage assetsAn amount of R5,3 million (76.1%) has been spent as at 31st March 2013 which includes machinery and equipment, heritage and software and intangible assetsThe reason for under-expenditure is the late delivery of invoices by the suppliers after year end closure

10

Departmental Agencies & Accounts(Capital Works/Buildings & Other Fixed

Structures) An amount of R475 million (98,4%) has been spent as at

31st March 2013

The under-expenditure is due to projects that were not implemented, i.e. two digital screens projects by the NFVF

11

Non-Profit Institution, Agencies & Accounts (Subsidies) and Conditional Grant

100% of budget has been spent/transferred as at 31st March 2013

The detail of the Conditional Grant and reasons for variance by Provinces are as follows:

12

PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT ON COMMUNITY LIBRARIES)

13

Province Adjusted Appropriation

2012/13

Transferred by National

(Division of Revenue Act,

2012)

Provincial roll-overs

Total

Available

Provincial actual

payments

Preliminary (over)/under

% Actual payments

of total available

% transferred

of National

allocation

R’000 R’000 R’000 R’000 R’000Eastern Cape 78,058 9,634 87,692 65,714 21,978 74.9% 100%Free State 50,304 2,491 52,795 48,502 4,293 91.9% 100%Gauteng 56,452 310 56,762 57,462 (700) 101.2% 100%KwaZulu-Natal 48,619

-48,619

48,633 (14) 100.0% 100%

Limpopo 68,822 13,871 82,693 49,722 32,971 60.1% 100%Mpumalanga 68,822 3,883 72,705 66,983 5,722 92.1% 100%Northern Cape 72,395 631 73,026 62,674 10,352 85.8% 100%North West 64,973 19,761 84,734 62,937 21,797 74.3% 100%Western Cape 56,129 - 56,129 56,129 - 100.0% 100%

Total 564,574 50,581 615,155 518,756 96,399 84.3% 100%


Variances by Provinces:Province Actual

TransferredActual Expenditure

Reason for Variance

R’000 R’000

Eastern Cape

78,058

Roll-over 9,634

Total R87,692

65,714 • New libraries: Lady Frere and Tsolo Libraries-contractors appointed late and funds have been committed.

• 7 out of 15 upgrades were completed and an amount of R5,524 million has been committed for completion of the 8 libraries in the 2013/14 fin year.

• 4 out of 14 modular libraries were delivered and R4,4 million is committed for delivery of the 7 units while the service provider for 3 units is still to submit documentation to finalize his appointment.

14


Province Actual Transferred Actual Expenditure

Reason for Variance

R’000 R’000

Free State

Limpopo

R50,304Roll-over 2,491

Total R52,795

68,822Roll-over 13,871Total 82,693

48,502

49,722

• New library projects amounting to R1,756 not spent due to delays in appointment of contractors.

• An amount of R2,537 was not utilised on upgrading of libraries.

• R10,896 million has been committed for additional scope of work and the repairs and maintenance of eleven libraries.

• The remaining R22,075 million to be surrendered.

15


Province Actual transfer Actual Expenditure

Reason for Variance

R’000 R’000

Mpumalanga 68,822Roll-over 3,883

Total 72,705

66,983 • Unspent funds have been committed to be used towards completion of infrastructure projects. Contractor for 2 projects were terminated and there were delays in appointing new contractors.

16



Reason for Variance

R’000 R’000

Northern Cape

North West

72,395Roll-over 631

Total 73,026

64,973Roll-over 19,761

Total 84,734

62,674

62,937

• The unspent amount has been committed for the completion of new libraries that are under construction; namely Churchill and Grobblershoop.

• Construction of 5 new libraries is currently in progress. Delays in payments to contractors caused the under expenditure.

• Furniture could not be procured for the year because of late awarding of the tender only in March 2013.

17



Reason for Variance

R’000 R’000

Gauteng 56,452Roll-over 310

Total 56,762

57,462 • The Department was allocated R1m for an EPWP incentive grant but only received an amount of R700 thousand with the November adjusted budget allocation, and was errorneously published as part of the Community Library Grant.

18

DEPARTMENTAL AGENCIES ACCOUNTS (CURRENT TRANSFERS)

19

DEPARTMENTAL AGENCIES ACCOUNTS (CURRENT TRANSFERS)

100% of the subsidies paid over to the various Playhouses, Heritage Institutions, Libraries and PanSalb

Name of Institution Final Appropriation

Actual transfer

R’000 R’000

PanSalb 69,480 69,480

Total 69,480 69,480

20

PERFORMING ARTS INSTITUTIONS


Actual transfer

R’000 R’000

Artscape 44,985 44,985

Market Theatre Foundation 24,611 24,611

Performing Art Council of the Free State (PACOFS) 33,250 33,250

Playhouse Company 38,488 38,488

State Theatre 39,706 39,706

Windybrow Theatre 9,469 9,469

National Arts Council 87,527 87,527

National Film & Video Foundation (NFVF) 86,442 86,442

Total 364,478 364,478

21

HERITAGE INSTITUTIONS


Actual transfer

R’000 R’000

Die Afrikaanse Taalmuseum 4,581 4,581

Freedom Park Trust 62,301 62,301

Iziko Museum of Cape Town 57,672 57,672

Luthuli Museum 7,030 7,030

KwaZulu-Natal Museum 15,325 15,325

National Heritage Council 50,063 50,063

National Museum 35,098 35,098

Nelson Mandela Museum 17,696 17,696

Ditsong Museum 58,417 58,417

Robben Island Museum 58,876 58,87622

HERITAGE INSTITUTIONS


Actualtransfer

R’000 R’000

The National English Literacy Museum 7,622 7,622

Msunduzi/Voortrekker Museum 10,529 10,529

War Museum of the Boer Republics 7,789 7,789

William Humphreys Art Gallery 5,271 5,271

South African Heritage Resources Agency 41,037 41,037

Total 439,307 439,307

23

LIBRARIES


Amount transferred

R’000 R’000

National Library of SA 63,096 63,096

South African Library for the Blind 14,579 14,579

Community Libraries Grant: Nat Library of SA 3,102 3,102

Total 80,777 80,777

24

NON PROFIT INSTITUTIONS

100% of the budget which relates to the subsidies of BASA, Blind SA and the Engelenburg House Art Collection and funds has been transferred as follows:


Actual transfer

R’000 R’000

Business Arts South Africa (BASA) 6,538 6,538

Engelenburg House Arts Collection 259 259

Blind SA 6,076 6,076

Total 12,873 12,873

25

HOUSEHOLDS Expenditure was at 99.5% as at the end of March 2013. The

detail is as follows:

Transfers: Financial Assistance Final Appropriation

Actual Expenditure

Variance

R’000 R’000 R’000

Promotion of Performing Arts 69,130 68,706 424

National Language Service 9,803 9,803 -

Cultural Development 71,536 67,492 4,044

Promotion of Heritage 11,063 11,028 35

National Archive Service 463 463 -

Service benefits 209 209 -

Total 162,204 157,701 4,503

26

DEPARTMENTAL AGENCIES ACCOUNTS (CAPITAL TRANSFERS)

27



Actual transfer

Variance

Playhouses R’000 R’000 R’000

Artscape 43,963 43,963 -

Market Theatre 22,206 22,206

PACOFS 15,681 15,681 -

Playhouse Company 30,300 25,800 4,500

State Theatre 9,750 9,750 -

Windybrow Theatre 19,712 19,712 -

Total 141,612 137,112 4,500

28



Actual transfer

Variance

Heritage Institutions R’000 R’000 R’000Robben Island Museum 16,405 16,405 -

Nelson Mandela Museum 5,735 5,735 -

Iziko Museum 12,385 12,385 -

Ditsong Museums 8,000 8,000 -

War Museum of the Boer Republic 10,458 10,458 -

Freedom Park 4,300 4,300 -

KwaZulu-Natal Museum 300 300 -

National Museum Bloemfontein 619 619 -

Total 58,203 58,203 -

29



Actual transfer

Variance

Libraries R’000 R’000 R’000

National Library of South Africa 2,950 2,950 -

Total 2,950 2,950 -

30

DEPARTMENTAL AGENCIES ACCOUNTS(CAPITAL WORKS/BUILDINGS & OTHER FIXED

STRUCTURES)

Final Appropriation

Actual Expenditure

Variance

R’000 R’000 R’000

Capital Works of Heritage Institutions

252,919 249,949 2,970

Capital Works of Libraries 27,266 27,266 -

Total 280,185 277,215 2,970

31

HUMAN RESOURCE MANAGEMENT REPORT

32

Human Resource Information

33


34


Employees with disabilities: 7 (1.6%)35


Number of Internship Opportunities provided: 22

36

REPORT OF THE AUDIT COMMITTEE

37


The Department had in place a fully effective: •Internal Audit function - in line with the provisions of section [Sections 38(1)(a)(ii); 76(4)(e) of the PFMA]; [Treasury Regulation 3.2]; and•Audit Committee - in line with the provisions of section 38(1)(a)(ii); 76(4)(d) and 77 of the PFMA] of the PFMA, and Treasury Regulation 3.1;

•Membership, Attendance & Responsibilities:• Audit Committee (Committee)operated in accordance with, and

complied with its approved Audit Committee Charter, adopted as its formal written Terms of References:

• The Committee comprised 5 members during the year, and • held 6 meetings;

38


• The Committee fulfilled its oversight responsibilities through the meetings held (in which various reports and information were tabled before it); and

• assisted the Accounting Officer to ensure that the Department has and maintains effective, efficient and transparent systems of financial, risk management, governance, and internal control by:

– Supporting management in respect of financial reporting and a system of internal control;

– Enhancing business ethics and trust in the Department;– Ensuring and enhancing the independence of the Internal Audit Activity;– Ensuring that risks facing the Department are identified and that

appropriate procedures are implemented to manage and minimize risks;– Ensuring the proper functioning of both the internal and external audit

processes, and other assurance services, including investigation activities.– Monitoring compliance with laws and regulations and the code of

conduct.

39

REPORT FOR THE AUDIT COMMITTEE

b. Effectiveness of ControlsThe Committee noted that the systems of internal control were not fully effective from the Department’s Internal Audit reports and the report of the Auditor General as follows:

•internal control deficiencies; deviations from business rules; and recurring deficiencies from prior years.

Matters of serious concern to the Committee were as follows:–Lack of adequate policies and procedures in general;–Non-compliance to policies and procedures;–Lack of adequate Supply Chain Management policies, procedures, and compliance there-to;–Contract and records management;–The inadequate capacity and turnaround, in particular the filling of the CFO position;–Performance on Pre-determined objectives.

40

c) Quality of in-year monitoring and monthly/quarterly reports :The Committee is satisfied with :-•the content and quality of monthly and quarterly reports prepared and issued by the Accounting Officer during the year under review; and•has noted improvements during planned meetings held during the 2012/2013 financial year on

⁻ Asset Management; and⁻ The formulation of the Predetermined Objectives.

d) Evaluation of Financial Statements•The Committee reviewed and discussed the audited Annual Financial Statements with AG-SA and Accounting Officer, and concurs and accepts conclusion thereof.•The Committee also met with the AG-SA, to ensure that there are no unresolved issues.

41

REPORT FOR THE AUDIT COMMITTEE

REPORT FROM THE AUDIT COMMITTEE

e) Internal Audit

• The Committee was satisfied:- – that a Chief Audit Executive was appointed prior to the end of the financial

year,– that the Internal Audit function through its outsource arrangement

addressed risks pertinent to the Department in its audits, and – that resulting reported opinions were independent and in full compliance

with the approved Internal Audit Charter.• The Committee considers the internal audit function to be under-

resourced and therefore cannot function optimally given its current resources and budget to cover all critical risks prioritised in its plan.

The Committee has consistently reminded Management about the need for:• improved controls and governance systems, • compliance to the legislation, policies and procedures.

42

Annual Report – AG report and details of Irregular, Unauthorised

and Fruitless and wasteful expenditure

REPORT FROM THE AUDITOR-GENERAL

Opinion• Unqualified Audit Report

Attention was drawn on the following• Performance information (predetermined objectives), not all planned

targets were achieved. Findings, however, represents an improvement from previous year’s findings;

• Material adjustments to the annual performance report and were adjusted;

• Procurement and contract management system were inadequate;• Human resources management and compensation were inadequate; • Inadequate systems to prevent Irregular Expenditure; and• Poor controls to ensure compliance with SCM requirements and lack of

oversight responsibility.

44

UNAUTHORISED EXPENDITURE

Financial Year R’000

2011/12 41,769

•The department incurred unauthorised expenditure of R41,769,000 due to funds expended for purposes which were not in accordance with the original intended purpose.

•Relates to shifting of Earmarked funds from 2010 FIFA World Cup budget during 2008/9 financial year.

•The SIU pronounced upon this Unauthorised Expenditure in its final Report.

2012/13. Correction of classification of expenditure from unauthorised to irregular expenditure was done.

Total

-

-

45

IRREGULAR EXPENDITUREFinancial Year R’000

2010/11 64,047

No proper tender process followed to appoint Events Manager for Cultural Programme of2006 FIFA World Cup Finale. Final Report received by SIU in May 2012. Capital expenditure utilised to defray current expenditure.Misrepresentation by a service provider and breach of contractNo service was rendered by the service provider – no value for moneyNo quotations were obtained.Contravention of SCM regulations and processes.Less: Irregular expenditure condoned

2011/12No tax clearance certificates obtained from service providers.No evidence that preference point system was applied in procurement.Contract signed between winning bidder and DAC did not detail the same services as those specified in the tender specification.Supplier listed on National Treasury database as persons prohibited from doing business with public sector was used.Less: Irregular expenditure condonedTotal

51,388

5,9683,162

600200

3,029(300)

434

1,1397,262

10

(576)72,316

4

IRREGULAR EXPENDITUREFinancial Year R’000

2012/13 72,316

No tax clearance certificates obtained from service providers. 394

No quotations were obtained. 3,393

Goods and services above R500 000 were not procured through a competitive bidding process and reasons provided were not justifiable.

28,574

Contract employee’s services were not terminated at the end of the contract and was remunerated for the period that exceeded the contract period.

128

Funds earmarked for capital projects were utilised to pay for goods and services on a lease of space.

16,756

Funds earmarked for FIFA 2010 World Cup were not utilised for the intended purposes, it was used to pay for other DAC projects.

41,769

Funds earmarked for Investing in culture were not utilised for the intended purposes, it was used to pay for Cape Town International Jazz Festival.

4,500

Less: Irregular expenditure condoned (70,756)

Total 97,07447

FRUITLESS AND WASTEFUL EXPENDITURE


2011/12 2,042

Incorrect VAT payments made during 2008/9 financial year.SIU Report received in May 2012.Interest paid for breach of contract relating to a Service Provider not deemed to have performed adequately in a previous financial year. Court ruling was in favour of the service provider.Cancellation fee paid for workshop venue not utilised

743

1,294

5

2012/13 2,694

Breach of contract with a service provider and failure to defend a court case resulting in paying interest on overdue account.A service was requested on two service providers at the same time to provide catering services which was due to lack of communication.Event was cancelled after the DAC received correspondence from the Presidency that the event could not proceed and had to be cancelled.

457

3

215

48

FRUITLESS AND WASTEFUL EXPENDITURE (CONT…)


2012/13

Department paid remuneration for services that were never rendered.Department paid for third party (Government Employee Pension Fund) including interest on behalf of a former employee that never rendered a service.Incorrect notch was advertised, employee was hired and paid according to a wrong notch.Payment was made to a supplier with interest for services that was not rendered due to cancellation of a contract.

Less: Fruitless and wasteful expenditure condoned

814

112

2

1,091

(1,974)

Total 2,762

49

Performance Overview

50

PERFORMANCE OVERVIEW 2012-13

51

COMPARATIVE ANALYSIS OF PERFORMANCE FOR 2011/12 AND

2012/13

52

0%

10%

20%

30%

40%

50%

60%

2012-2011 2012-2013

Achieved 58%

Achieved 55%

Not Achieved 42%

Not Achieved 45%

Explaining targets not completed

• The 45% of targets that were not fully completed fall into 2 categories:– Where there was failure to perform susbstantially

against targets, eg flags in schools– Where substantial work was achieved, however

the evidence could not be produced or the actual number could not be reached, eg, 14 libraries were completed instead of the planned 15, Matola Raid Museum and Ncome museums were completed, but could not be launched.

53

EXPLANATION OF PROGRAMME PERFORMANCE ON KEY INDICATORS

54

Programme 1: Administration

55

PURPOSE: PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES

INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS% of expenditure of approved budget

98% expenditure of approved budget by March 2012

Amount of 2.6 billion spent as at 31 March 2013

None

% vacancy rate to approved structure

.>10% Current vacancy rate is at 9.5%

None

% of females employed at SMS level

50% 41.5% Of the 3 SMS posts filled during the 2012-13 financial year, only one post was filled by a female. Delays in filling the remaining 2 DDG pots (Group Services and CFO).

External audit opinion Unqualified audit opinion

Unqualified audit opinion N/A

% of CapitalWorks Budgetspent to upgradepublic entities immovable assets

100% 98% Department of Public Works slow to implement the capital works projects. DPW-managed projects constitute 69% of the capital works budget. 56

PURPOSE: PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES

INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS% PWDemployed

2% PWD employed 1.6% PWD Owing to the limited number of posts filled in the 2012-13 financial year, the Department was unable to achieve the 2% target.

% of SocialCohesion Strategyimplemented

Social Cohesion Strategy developed and submitted for cabinet approval.

The Social Cohesion Strategy was developed and submitted to Cabinet. Moreover, the social cohesion summit resolutions were developed into a costed implementation framework

N/A

Number of izimbizo arranged annually

20 izimbizo 9 izimbizo The confusion on what constitutes an imbizo and an event resulted in possible over- and/or under-reporting. No national guidelines to assist in differentiating between an event and an imbizo.

Number ofmedia interviews andBriefings held

16 media briefings initiated and held

21 media briefings initiated and held

Opportunities to do more media briefings during the reporting period were available.

57

Programme 2: Performing Arts

58

PURPOSE : PROMOTING PERFORMIING ARTS INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTSNumber ofprogrammesimplemented incollaboration withthe DBE

3 2 were implemented, viz.: the South African Schools Chorale Eisteddfod Competition (SASCE) and the Curriculum Assessment Policy Statement (CAPS)

One project, the Bontle ke Bokgabo Visual Arts Learner Competition, could not be implemented owing to an expectation that Mzansi Golden Economy funding would be obtained as part of Basic Education Work stream.

Number of arts practitioners/facilitators placed in schools

200 75 arts practitioners were placed in the North West, Mpumalanga and Limpopo provinces.

The budget allocated for this project was inadequate and consequently limited the number of arts practitioners placed in schools.

Number of cultural programmes supported in the cultural precincts

2 cultural programmes supported in the cultural precincts

8 cultural programmes, viz.: 1. Freedom Day2. Africa Day3. Mandela Day4. Women’s’ Day5. Heritage Day6. BRICS Summit7. AFCON8. Human Rights Day

NA

59

PURPOSE : PROMOTING PERFORMIING ARTS

INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT

VARIANCE/COMMENTS

Number of programmestargeting vulnerablegroups

7 programmes 16 programmes were undertaken including Youth Month programme; My history educational tour; Youth imbizo at Diepsloot;Women's Month.

N/A

Number ofFunctionalInstitutions (underProgramme 2)

8 functional councils in arts institutions

All eight councils are fully constituted and functional

N/A

60

Programme 3: National Language Service

61

PURPOSE : PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS

Promulgation of the South African Language Practitioners’ Council (SALPC) Act

Legislative processes for promulgating the SALPC Act were initiated and finalised.

The legislative processes of the SALPC Bill were finalised. Discussions on tagging the Bill continue. State law advisers decided to give it a Section 75 Certification. Certification will follow soon.

N/A

Number of bursaries offered to undergraduate and graduate students

140 555 bursaries awarded to undergraduate students

UNISA registered more students during the second semester. Moreover, the fees at UNISA are lower than at most tertiary institutions.

Number of domains developed

5 domains developed 29 860 terminologies in the following five domains: Arts & Culture, Life Orientation, Mathematics, Human, Social, Economic & Management Sciences (HSEMS) and Elections projects were developed.

N/A

62

PURPOSE : PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY

INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS

Number of language forums held

1 2

Functional virtual NationalCentre for Human LanguageTechnologies (NCHLT) –consisting of text and speechdevelopment, and resourcemanagement

Multilingual text resources developed

Four quarterly reports were received, studied and approved. A site visit was undertaken on 11 December to monitor progress. Final text resources were delivered as per TOR, to be distributed by the RMA.

Establishment of Resource Management Agency (RMA

The RMA was successfully set up with both a physical and virtual presence. It was launched officially on 28 Nov. and received good media coverage. By 31 March the HLT catalogue and index were available on a website for browsing and resources were available for licensing.

63

Programme 4 : Cultural Development

64

PURPOSE: IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR


Number of sectoralbodies establishedand supported

Design : Approved business plan/strategy for the establishment of the National Design Council

Further consultations with the Design stakeholders on the establishment of the National Design Council were held.

Updating the design research report was not in the initial plan and thus was not budgeted for. The research could therefore not be undertaken and has been shifted to the 2013-2014 financial year.

The NACISA’s legal and institutional framework completed and approved by the Accounting Officer

The business case, business plan and implementation framework were developed towards establishing the NACISA Legal Entity.

Owing to slow spending regarding the MGE programme, the National Treasury retracted funds, which impacted on the completion of some MGE projects.

Art Bank’s business plan and implementation programme completed and approved.

The business plan was submitted to the National Treasury. The implementation plan is outlined in the Cabinet Memorandum.

N/A

Number of culturalindustries sectorpolicy briefs/frameworksdeveloped/reviewed and approved

Design: Approved Design policy framework

Consultations with Design stakeholders were held during the period under review.

Updating the Design research report was not in the initial plan and thus was not budgeted for. The research could therefore not be undertaken and has been shifted to the 2013-2014 financial year. 65



Number of cultural events/exhibitions/markets participated in nationally and internationally

16 national and international cultural industries events staged, supported and participated in

16 events were held in conjunction with the Dept of International Relations, including Art Exhibition Ifa Lethu; Craft Exhibition; fashion shows; Art Exhibition with SADC countries; London Olympics and Paralympics; Joy of Jazz Festival.

Number ofpartnershipssupported andutilised in thecultural industries

National Book Week held in all provinces

The National Book Week was held in all provinces from 3 to 8 September 2012.

N/A

2 issues of Baobab Magazine published

2 issues of Baobab Magazine were published.

N/A

Phase 1 of South African literary awards and Time of the Writer literary festival

Time of the Writer literary festival held from 18 to 23 March 2013, Durban, KZN. The South African Literary Awards was held on 10 November 2012 in Bloemfontein.

N/A

66



Signing a continental multilateral agreement (Charter for African Cultural Renaissance)

Hold national consultations with stakeholders to endorse South Africa becoming a state party to the African Charter on Cultural Renaissance

Consultations and workshops undertaken. Minister Paul Mashatile signed the Charter on 25 May 2012 to indicate that SA is working towards ratifying the Charter.

Number of tri-lateral partnership programmes implemented

Development of a 2-year IBSA cultural programme and hosting the Ministerial and Experts Conference

The two-year IBSA cultural programme was not developed, and the Ministerial and Experts Conference did not take place.

India did not confirm its availability for the meetings. The IBSA Trilateral meeting was consequently postponed

Sign the trilateral partnership with Mali, Tunisia and South Africa

The trilateral partnership with Mali, Tunisia and South Africa was not signed as envisaged.

Political conflict in Mali made it impossible to proceed with the implementation of the project

67



Policy briefs and frameworks developed and implemented

Develop and implement a detailed Post-Conflict Reconstruction and Development Programme (PCRDP) Programme of Action with the DRC, Angola and Sudan

A detailed programme of action was developed with the DRC and Angola. The implementation or roll out of the programme will commence in 2013-14.

Delay in signing the POC in the 1st and 2nd quarter. The POC was signed only in the 3rd quarter.

DAC ODA and resourcing policy

Identify 2 SA projects to obtain international ODA funding

2 SA projects were identified and funded through UNESCO and the EU.

68

Programme 5 : Heritage Promotion

69

PURPOSE: DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS

Number ofpolicies/legislativeinstrumentsdeveloped and/or reviewed forthe protection,preservation andpromotion of heritage

Living Heritage Policy costed and approved

Living Heritage Policy costed and ready to be presented to top management

The costed policy still needs to be presented to management structures before it is submitted to Cabinet for approval.

Underwater Cultural Heritage Policy costed and approved

Underwater Cultural Heritage Policy costed and ready to be presented to top management

The costed policy still needs to be presented to management structures before it is submitted to Cabinet for approval.

National Museums Policy finalised

Research documents have been completed, but still need to be consolidated into a draft museum policy.

Reprioritisation of resources to finalise the Klaas and Trooi Pienaar repatriation and reburial.

Human Remains Policy developed and approved

A draft discussion document has been developed

70

PURPOSE: DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/ COMMENTS

Number ofheritage institutionsestablished.

Site for the construction of the Sarah Baartman Centre of Remembrance cleared

Sarah Baartman site clearance completed and report received. All working drawings approved. Final Bills of Quantities (BOQs) calculated and forwarded to the DAC by DPW (approved). Submission drafted to approve BOQs

N/A

Completed construction of the Matola Raid memorial and official opening

Construction of Matola Raid Memorial was completed.

Completion certificate has not been issued for the Matola Raid Memorial.

Phase two of J L Dube master plan completed

The master plan and reprioritised elements were approved.

The purchase of JL Dube House was delayed which delayed the commencement of phase two construction.

Construction and unveiling of the Bambatha statue completed

A model (maquette) of the statue was created.

Dissatisfaction with the maquette necessitated the appointment of an advisory panel to render advice on the statue. 71

PURPOSE: DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS

Number ofheritage institutionsestablished.

30% of the Khoi-San Heritage Route completed

The baseline study was completed. 15 nodes with hubs and sites proposed throughout the country. The baseline study consists of a main report, a site catalogue, recommendations and draft proposals.

Finalising the baseline study took longer than initially envisaged. The roll-out of the route will be determined by recommendations emanating from the study.

Construction completed and official opening of Ncome

Construction of phase 2 of Ncome was completed.

Official opening of Ncome was postponed

Renovations/ construction completed and official opening of the O R Tambo homestead

Only 1 of 2 houses was completed in the O R Tambo homestead.

Renovations took longer than anticipated, which delayed the official opening.

72

PURPOSE: DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION

INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT

VARIANCE/COMMENTS

Number of governmentGazette publications onStandardized geographical names

4 4 NA

Number ofbursaries awarded

66 (31+35) bursaries awarded

106 bursaries were awarded during the 2012-2013 financial period.

The Department paid lower fees per student than expected, resulting in an increased number of students who were awarded bursaries.

Numberof national flags and flag poles installed at schools

3000 109 Delays in the appointment of a service provider.

Number of hand-held flags distributed

300 000 164 900 The demand for hand-held flags is on a decline as more vendor are selling them across the country

73

PURPOSE: DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION


Number of annualheritage andhistoric days held

Freedom Day celebrations

The 2012 National Freedom Day celebrations were held on April 27 at the Union Buildings in Pretoria. People of different cultural groups attended the event in large numbers.

NA

Nelson Mandela Day celebrations

The Nelson Mandela Day celebration was held on 18 July 2012 at the Dinokana Stadium in Zeerust, North West Province. Build-up programmes include: the painting of schools, clinics, the royal council chamber and donating books, handheld flags and poles flags to schools.

NA

Number of National Orders award Ceremonies co-hosted

Co-host 1 National Orders Awards Ceremony.

2 national orders award ceremonies were co-hosted during the financial year

Special request was received for an additional ceremony which coincided with OR Tambo lecture during the centenary

74

Programme 6 : National Archives and Library Service

75

PURPOSE : GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS

Number of archival records identified and inventoried

1 500 sound collections items inventoried

1 555 sound recordings were inventoried

Additional hours were dedicated and resources (human) were redirected.

4 000 video collection items inventoried

4 062 items were inventoried

Annual target was exceeded by 62 because an intern was trained to assist in the section.

800 film collection reels inventoried

842 film reels were inventoried

Annual target was exceeded by 42 because an intern was trained to assist in the section.

100 NFVSA Museum collection objects researched and inventoried

59 museum collection objects researched and inventoried

An oversight occurred during the planning process (the terms of reference for this project did not include the erection of shelves and containers).

Number of library items purchased

525 000 library items purchased (LPC)

335 003 library items were purchased by 31 March 2013

Slow procurement processes; slow delivery of international publications and late appointment of service providers at provincial level. 76

PURPOSE: GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS

Technical infrastructure to support the preservation of and access to information

15 new libraries built

14 new libraries were completed by 31 March 2013.

The termination of non-performing contractors delayed the processes for completing the planned projects.

50 existing library structures upgraded

36 upgrades were completed by 31 March 2013.

The differences in the financial year end for provinces and municipalities will always pose a challenge in terms of projects that are implemented by the municipalities. Moreover, the termination of non-performing contractors delayed implementation

Number of oral history projects concluded

2 oral history projects

3 oral history projects were undertaken, viz. Prince Africa Zulu started in February 2012. Training projects on oral history undertaken in the Free State and North West Province. 77

Interventions that we have made

• Strengthening Supply Chain Management capacity and structures;

• Payments and procurement centralised;• Finalised omnibus procurement of service

providers in critical areas;• Governance functions has been centralised

under Good Governance;• Interventions on planning and delivery of

infrastructure 78

THANK YOU

79

2012/13 annual report october 2013 sibusiso xaba director-general: arts and culture

Documents

economic classificaton

financial assistance

financial yearan

financial assets theft

heritage promotion825

summary of budget

equipmentthis budget

agencies accounts subsidies