2012 indiana swimming swimfest long course championships 12-06-20

July 26 – 29, 2012

An Olympic-Year Celebration of Swimming combining the

Long Course Senior State Championships & Long Course Age Group State Championships

Sponsored by

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2012 Indiana Swimming SwimFest Long Course Championships July 26 – 29, 2012

Co-Hosted by Southeastern Swim Club and Washington Township Swim Club Meet information is available online at www.indianaswimfest.com or www.inswimming.org

� Purpose: To create a State Meet Swim Festival atmosphere every four years tying in with the excitement of the Olympic Trials and

Olympic Games to create an energetic atmosphere and celebrate success in Indiana Swimming. By bringing the senior and age group

athletes together, age group swimmers and parents can experience senior swimming and observe what the next level of the sport looks

like.

� Meet: The 2012 Indiana Swimming SwimFest Long Course Championships is a new three and a half (3.5) day meet format that combines

the Long Course Senior State Championships and the Long Course Age Group State Championships during the summer Olympic years.

� Sites: All Opening Day events on Thursday will be competed at the IU Natatorium in Indianapolis. On Friday through Sunday, two sites

will be used for the preliminary sessions and one pool for all finals sessions. The preliminary sessions of all senior events will be swum at

North Central High School. The age group preliminary events (11-12 and 13-14), the 10 & Under events will be held at the IU Natatorium.

All finals events will be held at the IU Natatorium. The events at both sites will be conducted in Long Course Meters.

� New to State Meets: There is a new championship order of events for both senior and age group competitions. The 200 relays have

been added to the senior order of events. Also added is a 15-16 non-scoring heat in finals for all events 400 M and less. This heat will

consist of the fastest eight (8) 15-16 swimmers in an event who do not qualify as a top 16 finalist in the senior division.

� Meet Information: It shall be the swimmers’ and coaches’ responsibility to acquaint themselves with all of the information contained in this

meet information book and offered at the coaches’ meetings.

� All Times are EASTERN DAYLIGHT SAVINGS TIME � Opening Day: Opening day consists of 13 & Over 200 relays and the non-Olympic distance events.

� Awards: All awards presentations will be conducted during the consolation heats at each finals session. There will be no awards breaks

during the finals sessions.

� Qualifying Periods: The qualifying period for both Age Group and Senior athletes is January 1, 2011, through the entry deadline.

� Entries & Online Entry Deadline: July 20 by 11:59 PM (EDT).

� Entry Process: THERE WILL BE ONE MEET SETUP FILE – 14 & UNDER ATHLETES AND SENIOR ATHLETES WILL USE THE SAME ENTRY PROCESS.

� Entry Files: When submitting any subsequent entry files, ALWAYS submit a complete entry file to host not just a file of modifications. (Files are “written over” by Meet Manager.)

� Late Entry: Clubs/unattached swimmers that neglect to enter an event(s) by Friday, July 20 – 11:59 pm will be assessed a $200 Late Entry Fee + $10 per individual event. Additionally, ANY/ALL entries / modifications received after Monday, July 23 -11:59 pm (EDT) will be considered late.

� IU Natatorium Surcharge: The IU Natatorium surcharge does not apply to Senior swimmers. The entry fees calculated in the Meet Manager setup file will be incorrect at the time of the initial entry process. After the final entry deadline on Monday, July 23

rd at 11:59 pm, the meet entry chair will calculate the corrected entry fees for each team and communicate the amounts to

the teams via email. � Bonus Swims: Senior Swimmers ONLY are eligible for bonus events depending on the number of Qualifying Times. See

Entry Section for details. � Meet Procedures: Current USA Swimming Rules will be in effect. Current Indiana Swimming championship guidelines and

philosophy will be observed � Event Check-in: Entrants in the 800/1500 freestyle and all relays must check in and confirm their intention to compete before

the scratch deadline in order to be seeded. � Positive Check-in and Scratch Table: Both competition locations will accept positive check-in and scratches for both Senior

and Age Group State athletes to accommodate the teams. (Note: North Central High School site will not be open on Thursday, July 26

th. All administrative functions will be at IU Natatorium on Opening Day.)

� North Central High School Pool: There is a 10 lane, 50 meter competition pool. Eight lanes will be used for competition, one lane will be empty, and the remaining lane will be designated for warm-up/cool-down.

Important Facts About the 2012 Indiana Swimming SwimFest Long Course Championships

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2012 Indiana Swimming SwimFest Long Course Championships

PARTICIPANT MANUAL Table of Contents

Deadline Checklist ………………………………………………….. . 3

Meet Host Information ………………………………………………. 5

Event Schedule …………………………….………………………… 5

Order of Events and Qualifying Times ….……………………….... 6

General Information………………………………………………..… 12

Site Information …………………………... ……………………..….. 14

Eligibility and Entries………………………………………………….. 15

Meet Procedures ……………………………………………………… 17

Warm-up Procedures ………………………………………………… 20

Summary of Events (Required) ……………………………………. 22

General Information

DEADLINE CHECKLIST

Date Time Age Group Senior Fri., July 20 11:59pm Entries Due Entries Due Sat., July 21 11:59pm Online entries to receive confirmation Entry

Report & Exceptions report via e-mail from host Online entries to receive confirmation Entry Report & Exceptions report via e-mail from host

Mon., July 23 11:59pm Deadline for addressing any exceptions, additions, modifications, deletions

Deadline for addressing any exceptions, additions, modifications, deletions

Thurs., July 26 10:00 am Host will have all relay cards for the entire meet

available Host will have all relay cards for the entire meet available

10:30 am Scratch deadline for all Opening Day 13-14 Distance Events

Scratch deadline for all Opening Day Senior Distance Events

11:00 am Coaches Meeting for morning session of Opening Day

Coaches Meeting for morning session of Opening Day

11:30 am Opening Day Morning Session Starts Opening Day Morning Session Starts 2:00 pm REQUIRED: General Coaches Meeting to cover

meet procedures and protocol for SwimFest REQUIRED: General Coaches Meeting to cover meet procedures and protocol for SwimFest

4:30 Opening Day Evening Session Starts Opening Day Evening Session Starts 5:15 pm Scratch deadline for all Senior Friday events 1 hour prior

to relay Finals relay card turn-in deadline Finals relay card turn-in deadline

Fri., July 27 Start of AM Session

All outstanding fees due or ENTIRE team will be scratched

All outstanding fees due or ENTIRE team will be scratched

7:00 am Scratch deadline for all 11-12 / 13-14 Friday events

7:45 am Coaches Meeting at IU Natatorium 8:00 am 11-12 / 13-14 Session Starts 8:45 am Coaches Meeting at North Central 9:00 am Senior Session Starts 1 hour prior

to relay Prelims relay card turn-in deadline Prelims relay card turn-in deadline

11:30 am 10 & Under Coaches Meeting 1:00 pm Friday 10 & U events scratch deadline including

relays

NB 1:45pm 10 & U Session Starts

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DEADLINE CHECKLIST (continued)

Date Time Age Group Senior Fri., July 27 (continued)

Start of 10 & U Session

10 & U relay card turn-in deadline

NB 5:15 pm Finals Session Starts Finals Session Starts 5:15 pm Saturday 11-12 / 13-14 events scratch deadline Saturday Senior events scratch deadline 1 hour prior


Sat., July 28 7:45 am Coaches Meeting at IU Natatorium 8:00 am 11-12 / 13-14 Session Starts 8:45 am Coaches Meeting at North Central High School 9:00 am Senior Session Starts 1 hour prior


11:30 am 10 & Under Coaches Meeting 1:00 pm Saturday 10 & U events scratch deadline

including relays

NB 1:45 pm 10 & U Session Starts Start of 10 &

U Session 10 & U relay card turn-in deadline

NB 5:15 pm Finals Session Starts Finals Session Starts 5:15 pm Sunday 11-12 / 13-14 events scratch deadline Sunday Senior events scratch deadline 1 hour prior


Sun., July 29 7:45 am Coaches Meeting at IU Natatorium 8:00 am 11-12 / 13-14 Session Starts 8:45 am Coaches Meeting at North Central 9:00 am Senior Session Starts 1 hour prior


End of Prelims

Spirit Award ballot deadline (one vote per club)

11:30 am 10 & U Coaches meeting 1:00 pm Sunday Events (10 & Under) scratch deadline NB 1:45 pm 10 & U Session Starts Start of 10 &

Under Session

10 & U relay card turn-in deadline

NB 5:15 pm Finals Session Starts Finals Session Starts 1 hour prior


End of Meet Clubs should check with host awards area for any unclaimed awards

Clubs should check with host awards area for any unclaimed awards

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Meet Information

HOSTS AND FACILITIES

Opening Day; Day 2 – Day 4: 11-12 / 13-14 Prelims, 10 & Under Finals & 11-12 / 13-14 and Senior Finals HOST: Southeastern Swim Club & Washington Township Swim Club FACILITY: Indiana University Natatorium 901 West New York Street Indianapolis, IN 46202

Senior Prelims: Days 2 - 4 HOST: Washington Township Swim Club & Southeastern Swim Club FACILITY: North Central High School Natatorium 1801 East 86

th Street

Indianapolis, IN 46240

Indiana University Natatorium – Site 1 � 8-lane, 50-meter competition pool � 7-lane, 25-yard warm-up, cool-down pool � 8-lane, 50-meter instructional pool � Water depth: 9 – 10’ in the competition pool;

17’ in the warm-up, cool-down pool (diving well) � Kiefer-McNeil non-turbulent lane markers � Custom designed starting blocks � Colorado electronic timing equipment & Daktronics scoreboard � The competition course has been certified in

accordance with USA Swimming Rule 104.2.2C (4) with a copy of the certification on file with USA Swimming � Parking information provided online closer to the event

North Central High School – Site 2 � 10 lane; 50 meter competition pool – 8 lanes competition, one

empty, and one lane for warm-up / warm-down � There will be one 50 M lane dedicated to warm-up and cool-

down respectively � Depth ranges from 4’6” to 14’6” with a diving depth of 6’ � Kiefer-McNeil non-turbulent lane markers � Colorado electronic timing system � The competition course has been certified in accordance with

USA Swimming Rule 104.2.2C (4) with a copy of the certification on file with USA Swimming

� Entry: Door #24 at SW corner of building; parking in lot just outside of entry door

EVENT SCHEDULE

DAY 1: THURSDAY JULY 26 – OPENING DAY

SENIOR STATE & 13-14 DISTANCE AND 200 RELAY TIMED FINAL EVENTS ONLY: All Thursday events will be swum at the IU Natatorium. (North Central High School will not be open on Thursday, July 26

th. All administrative functions will be at IU Natatorium on Opening Day.)

Session 1: Warm-Ups: 10:00 AM – 11:20 AM Meet Starts: 11:30 AM

General Meeting*: End of Session 1 – Approximately 2:00 PM (Hospitality Room) *Required of all Coaches of Participating Teams

Session 2: Warm-Ups: 3:00 PM – 4:20 PM Meet Starts: 4:30 PM

DAY 2 – DAY 4: FRIDAY, JULY 27 – SUNDAY, JULY 29

AGE GROUP STATE All prelims and finals will be swum at the IU Natatorium. All 10 & Under timed finals sessions will be swum at the IU Natatorium. Prelims (Ages 11-12 / 13-14): Coaches’ Meeting: 7:45 AM Warm-Ups: 6:30 – 7:45 AM Meet Starts at 8:00 AM 10 & Under Timed Finals Coaches’ Meeting: 12:30 PM Warm-Ups: Not before 1:00 PM Meet Starts: Not before 1:45 PM Finals (Ages 11-12 / 13-14): Warm-Ups: Not before 3:45 PM Meet Starts: Not before 5:15 PM

SENIOR STATE All Prelims will be swum at North Central High School. All Finals will be swum at the IU Natatorium.

Prelims: Coaches’ Meeting: 8:45 AM Warm-Ups: 7:30 – 8: 45 AM Meet Starts: 9:00 AM Finals: Warm-Ups: Not before 3:30 PM Meet Starts: Not before 5:15 PM

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ORDER OF EVENTS AND QUALIFYING TIMES 2012 Indiana Swimming SwimFest

ORDER OF EVENTS WITH QUALIFYING TIMES

All events will be swum in LCM Qualifying period for Senior Athletes is January 1, 2011 through the entry deadline

Qualifying period for Age Group Athletes is January 1, 2011, through the entry deadline

Opening Day: Thursday, July 26

All opening day events will be swum at the IU Natatorium

All events are LCM

Session I: Warm-Ups from 10:00 AM – 11:20 AM Meet starts at 11:30 AM

_____________________________________

General Meeting (Required): Approximately 2:00 PM _____________________________________

Session II: Warm-Ups at 3:00 PM Meet starts at 4:30 PM

All relays swim in Session II Top eight seeds in distance events swim in Session II

WOMEN DAY 1: OPENING DAY THURSDAY, JULY 26

MEN

EVENT # LCM SCM SCY EVENT LCM SCM SCY EVENT # 1 2:26.19 2:18.19 2:05.29 13-14 200 Medley Relay** 2:29.89 2:11.09 1:59.69 2 3 4:53.49^ 4:49.29^ 4:22.19^ Senior 200 Medley Relay** 4:27.59^ 4:14.49^ 3:52.39^ 4 5 20:18.19 19:41.49 19:46.19 13-14 1500 Freestyle*-W 13-14 800 Freestyle* - M 10:19.09 9:59.19 11:24.69 6

7 19:35.59 19:21.09 19:25.69 Senior 1500 Freestyle* - W Senior 800 Freestyle* - M 9:26.59 9:22.79 10:43.09 8

9 2:06.89 2:00.99 1:50.19 13-14 200 Freestyle Relay** 2:08.49 1:57.19 1:45.79 10 11 4:25.19^ 4:15.99^ 3:53.09^ Senior 200 Freestyle Relay** 4:00.39^ 3:49.89^ 3:27.59^ 12

*The top 8 seeded swimmers swim in Session II. **All relays swim in Session II.

^ Special Note For 200 Senior Relays: As the 200 Senior relays are new events, there are no qualifying times for the 200 Senior Freestyle Relay (Events 3 and 4) and 200 Senior Medley Relay (Events 11 and 12). Please use 400 Freestyle Relay and 400 Medley Relay entry times when entering the corresponding 200 Senior relays.

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11-12 & 13-14 PRELIMINARY EVENTS

All 11-12 & 13-14 preliminary events will be swum at the IU Natatorium All events are LCM

The top seeded heat of each 13-14 relay swims in finals The top seeded heat of the 13-14 400 IM swims in finals

The top seeded heat of 11-12 & 13-14 400 freestyle swim in finals

Coaches Meetings: Each Day at 7:45 AM Warm-Ups: 6:30 AM – 7:45 AM

Meet Starts: 8:00 AM

WOMEN DAY 2

FRIDAY, JULY 27 AGE GROUP STATE

PRELIMS

MEN

EVENT # LCM SCM SCY EVENT LCM SCM SCY EVENT # 23 2:21.99 2:17.09 2:05.19 13-14 200 Freestyle 2:17.89 2:10.19 1:58.89 24 25 2:29.99 2:23.79 2:11.39 11-12 200 Freestyle 2:34.09 2:28.39 2:14.99 26 29 1:27.89 1:21.79 1:14.39 13-14 100 Breaststroke 1:23.79 1:17.89 1:10.89 30 31 41.99 39.79 36.29 11-12 50 Breaststroke 43.69 40.69 36.99 32 35 1:15.79 1:11.69 1:05.09 13-14 100 Backstroke 1:14.49 1:09.39 1:02.89 36 37 37.59 35.59 32.39 11-12 50 Backstroke 38.39 36.19 32.99 38 41 5:50.09 5:27.79 4:59.59 13-14 400 Individual Medley* 5:40.39 5:16.39 4:47.59 42 43 2:15.29 2:08.69 1:56.99 11-12 200 Freestyle Relay* 2:24.39 2:13.89 2:02.19 44 47 4:28.99 4:23.09 3:59.59 13-14 400 Freestyle Relay* 4:22.69 4:13.49 3:48.99 48

WOMEN DAY 3

SATURDAY, JULY 28 AGE GROUP STATE

PRELIMS

MEN

EVENT # LCM SCM SCY EVENT LCM SCM SCY EVENT # 59 2:51.39 2:43.49 2:27.89 13-14 200 Butterfly 2:44.79 2:39.09 2:24.09 60 61 1:20.19 1:16.49 1:09.79 11-12 100 Butterfly 1:25.39 1:19.99 1:12.29 62 65 30.19 28.99 26.39 13-14 50 Freestyle 28.69 27.09 24.69 66 67 31.69 30.49 27.79 11-12 50 Freestyle 32.39 30.79 27.99 68 71 2:42.99 2:35.39 2:21.89 13-14 200 Individual Medley 2:37.69 2:28.39 2:15.59 72 73 2:50.19 2:41.49 2:27.59 11-12 200 Individual Medley 2:59.99 2:46.99 2:32.59 74 77 5:02.59 4:54.69 5:31.39 13-14 400 Freestyle* 4:54.59 4:37.89 5:17.49 78 79 5:18.19 5:04.89 5:48.39 11-12 400 Freestyle* 5:29.99 5:14.29 5:59.09 80

WOMEN DAY 4

SUNDAY, JULY 29 AGE GROUP STATE

PRELIMS

MEN

EVENT # LCM SCM SCY EVENT LCM SCM SCY EVENT # 95 1:20.39 1:15.59 1:08.89 11-12 100 Backstroke 1:23.09 1:17.99 1:11.19 96 97 2:43.49 2:33.39 2:20.19 13-14 200 Backstroke 2:39.99 2:30.49 2:16.19 98

101 1:08.59 1:06.09 1:00.39 11-12 100 Freestyle 1:11.19 1:07.19 1:01.29 102 103 1:05.49 1:03.09 57.49 13-14 100 Freestyle 1:02.59 59.29 54.09 104 107 1:31.99 1:25.89 1:18.29 11-12 100 Breaststroke 1:35.09 1:29.79 1:21.89 108 109 3:08.89 2:57.09 2:42.09 13-14 200 Breaststroke 3:02.99 2:51.69 2:35.79 110 113 34.89 33.59 30.59 11-12 50 Butterfly 36.49 34.69 31.59 114 115 1:14.19 1:10.69 1:04.59 13-14 100 Butterfly 1:11.49 1:08.59 1:01.59 116 119 2:34.59 2:24.29 2:11.69 11-12 200 Medley Relay* 2:47.89 2:32.49 2:19.39 120 121 5:08.19 4:50.59 4:23.39 13-14 400 Medley Relay* 5:14.99 4:43.59 4:18.99 122 91 10:35.99 10:17.39 11:44.69 13-14 800 Freestyle*-W 13-14 1500 Freestyle*-M 20:02.49 18:57.99 19:04.79 92

* Top 8 seed swims in Finals

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10 & UNDER TIMED FINAL EVENTS

All 10 & Under events will be swum at the IU Natatorium All events are LCM

Coaches Meetings: Each Day at 11:30 PM Warm-Ups: Not before 1:00 PM

Meet Starts: Not before 1:45 PM

WOMEN DAY 2

FRIDAY, JULY 27 10 & UNDER TIMED FINALS

MEN

EVENT # LCM SCM SCY EVENT LCM SCM SCY EVENT # 13 2:55.09 2:47.09 2:32.59 10 & Under 200 Freestyle 2:52.79 2:49.59 2:33.39 14 15 48.69 45.99 41.69 10 & Under 50 Breaststroke 50.39 47.69 43.19 16 17 42.89 40.69 36.89 10 & Under 50 Backstroke 43.39 40.89 37.09 18

19 2:41.29 2:29.19 2:16.29 10 & U 200 Freestyle Relay 2:46.59 2:33.69 2:20.29

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WOMEN DAY 3

SATURDAY, JULY 28 10 & UNDER TIMED FINALS

MEN

5

49 1:38.79 1:31.79 1:22.99 10 & Under 100 Butterfly 1:41.79 1:33.09 1:24.19 50

51 35.89 34.69 31.39 10 & Under 50 Freestyle 35.89 34.59 31.59 52

53

3:18.49 3:08.79 2:50.79 10 & Under

200 Individual Medley 3:20.99 3:10.09 2:52.89

54

55 3:06.49 2:50.19 2:35.39 10 & U 200 Medley Relay 3:17.09 2:58.59 2:43.39 56

WOMEN DAY 4

SUNDAY, JULY 29 10 & UNDER TIMED FINALS

MEN

83 1:32.89 1:27.09 1:18.69 10 & Under 100 Backstroke 1:34.29 1:28.59 1:20.89 84 85 1:20.29 1:15.59 1:09.39 10 & Under 100 Freestyle 1:20.29 1:17.69 1:10.29 86 87 1:46.59 1:40.69 1:31.29 10 & Under 100 Breaststroke 1:48.89 1:43.39 1:33.59 88 89 41.49 38.69 35.29 10 & Under 50 Butterfly 41.99 40.19 36.29 90

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SENIOR PRELIMINARY EVENTS

All senior preliminary events will be swum at North Central High School All events are LCM

The top seeded heat of each relay swims in finals The top seeded heat of the 800 & 1500 freestyle swim in finals

Coaches Meetings: Each Day at 8:45 AM Warm-Ups: 7:30 AM – 8:45 AM

Meet Starts: 9:00 AM

WOMEN DAY 2

FRIDAY, JULY 27 SENIOR STATE PRELIMS

MEN

EVENT # LCM SCM SCY EVENT LCM SCM SCY EVENT # 21 2:17.49 2:13.09 2:01.49 Senior 200 Freestyle 2:05.39 2:00.79 1:50.29 22 27 1:23.59 1:20.19 1:12.89 Senior 100 Breaststroke 1:14.79 1:11.29 1:04.89 28 33 1:13.59 1:09.99 1:03.49 Senior 100 Backstroke 1:06.79 1:03.09 57.19 34 39 5:38.59 5:27.69 4:59.49 Senior 400 Individual Medley 5:11.99 4:59.39 4:32.09 40 45 4:25.19 4:15.99 3:53.09 Senior 400 Freestyle Relay* 4:00.39 3:49.89 3:27.59 46

WOMEN DAY 3

SATURDAY, JULY 28 SENIOR STATE PRELIMS

MEN

EVENT # LCM SCM SCY EVENT LCM SCM SCY EVENT # 57 2:42.29 2:39.69 2:24.49 Senior 200 Butterfly 2:27.99 2:20.59 2:07.29 58 63 29.19 28.19 25.69 Senior 50 Freestyle 26.09 24.89 22.69 64 69 2:36.19 2:31.79 2:18.59 Senior 200 Individual Medley 2:21.29 2:17.09 2:05.29 70 75 4:49.99 4:52.69 5:29.19 Senior 400 Freestyle 4:28.89 4:24.29 5:01.99 76 81 9:34.99 9:25.79 8:32.89 Senior 800 Freestyle Relay* 9:01.59 8:25.79 7:41.89 82

WOMEN DAY 4

SUNDAY, JULY 29 SENIOR STATE PRELIMS

MEN

EVENT # LCM SCM SCY EVENT LCM SCM SCY EVENT # 99 2:39.59 2:32.19 2:19.09 Senior 200 Backstroke 2:26.19 2:19.49 2:06.19 100

105 1:02.79 1:01.09 55.69 Senior 100 Freestyle 56.59 54.59 49.79 106 111 3:01.19 2:53.19 2:38.59 Senior 200 Breaststroke 2:46.49 2:38.09 2:23.39 112 117 1:10.49 1:08.29 1:02.39 Senior 100 Butterfly 1:02.19 1:01.79 55:49 118 123 4:53.49 4:49.29 4:22.19 Senior 400 Medley Relay* 4:27.59 4:14.49 3:52.39 124 93 10:02.09 10:00.79 11:25.79 Senior 800 Freestyle* - W Senior 1500 Freestyle* - M 18:16.29 18:01.69 18:08.19 94

*Top 8 seed swims in Finals

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FINALS EVENTS 11-12 / 13-14 / SENIOR

All 11-12 / 13-14 / Senior finals events will be swum at IU Natatorium All events are LCM

Warm-Ups: Not Before 3:30 PM Meet Starts: Not Before 5:15 PM

WOMEN DAY 2

FRIDAY, JULY 27 FINALS

MEN

EVENT # EVENT EVENT # 21 Senior 200 Freestyle 22 23 13-14 200 Freestyle 24 25 11-12 200 Freestyle 26 27 Senior 100 Breaststroke 28 29 13-14 100 Breaststroke 30 31 11-12 50 Breaststroke 32 33 Senior 100 Backstroke 34 35 13-14 100 Backstroke 36 37 11-12 50 Backstroke 38 39 Senior 400 Individual Medley 40 41 13-14 400 Individual Medley* 42 43 11-12 200 Freestyle Relay* 44 45 Senior 400 Freestyle Relay* 46 47 13-14 400 Freestyle Relay* 48

57

WOMEN

DAY 3 SATURDAY, JULY 28

FINALS MEN

EVENT # EVENT EVENT # 57 Senior 200 Butterfly 58 59 13-14 200 Butterfly 60 61 11-12 100 Butterfly 62 63 Senior 50 Freestyle 64 65 13-14 50 Freestyle 66 67 11-12 50 Freestyle 68 69 Senior 200 Individual Medley 70 71 13-14 200 Individual Medley 72 73 11-12 200 Individual Medley 74 75 Senior 400 Freestyle 76 77 13-14 400 Freestyle* 78 79 11-12 400 Freestyle* 80 81 Senior 800 Freestyle Relay* 82

*Top Seeded Heat

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FINALS EVENTS - Continued 11-12 / 13-14 / SENIOR

WOMEN

DAY 4 SUNDAY, JULY 29

FINALS

MEN

EVENT # EVENT EVENT # 91 13-14 800 Freestyle* - W 13-14 1500 Freestyle* - M 92

93 Senior 800 Freestyle* - W Senior 1500 Freestyle* - M 94

95 11-12 100 Backstroke 96 97 13-14 200 Backstroke 98 99 Senior 200 Backstroke 100 101 11-12 100 Freestyle 102 103 13-14 100 Freestyle 104 105 Senior 100 Freestyle 106 107 11-12 100 Breaststroke 108 109 13-14 200 Breaststroke 110 111 Senior 200 Breaststroke 112 113 11-12 50 Butterfly 114 115 13-14 100 Butterfly 116 117 Senior 100 Butterfly 118 119 11-12 200 Medley Relay* 120 121 13-14 400 Medley Relay* 122 123 Senior 400 Medley Relay* 124

*Top Seeded Heat

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GENERAL INFORMATION

Hosts: This meet is being co-hosted by Southeastern Swim Club and Washington Township Swim Club.

Sanctions: This event is sanctioned by Indiana Swimming on behalf of USA Swimming. Sanction # IN – 12306

Meet Directors-Southeastern Swim Club

Tina Mudd: [email protected] Phone # (317) 440-3358

Chris Young: [email protected] Phone # (317) 979-3188

Meet Directors-Washington Township Swim Club

Scott Christy: [email protected] Phone # (317) 750-5744

Paul Hayden: [email protected] Phone # (317) 429-3338

Entry Chairperson (All Entries) Cindy & John Bennett: [email protected] 11092 Yosemite Drive Fishers, IN 46037 Phone # (317) 513-5321

Officials Meet Referee-14 & Under & All Finals Sessions (IU Natatorium) Dick Duncan: [email protected] Administrative Referee-14 & Under & All Finals Sessions (IU Natatorium) Lucy Duncan: (317) 946-1371

Meet Referee-Senior (North Central High School) George Behrens: [email protected]

Administrative Referee-Senior (North Central High School) John Hiester: (812) 580-9596

Officials

� Host clubs are responsible for solicitation of Deck Officials � Officials’ meetings will convene one hour prior to the start of each session in the Officials’ Briefing Room at each location. � Please contact Meet Referee Dick Duncan by email [email protected] , to request an assigned position or an evaluation – be sure to

state which meet you prefer to officiate. � Officials attire will consist of navy pants/skirts/shorts and white shirts/blouses, with white shoes. Shorts are appropriate for prelims

only; pants/skirts for finals. � SwimFest has been approved as a Qualifying Meet for all N2 and most N3 positions. Any official desiring to be evaluated for

recertification or evaluation of N2 or N3 positions must contact Dick Duncan by email [email protected] prior to the start of the meet. Please be sure to indicate which meet you are planning to officiate.

Hotels Indiana Swimming has negotiated rates for selected hotels in Indianapolis for this summer's inaugural Indiana Swimming SwimFest Long Course Championships. These rates can only be obtained by using the event's convenient online reservation system. We will be adding some north side hotels closer to North Central High School, site of the preliminaries of the Senior events, in the next few weeks. However, the system is now open for reservations at selected downtown properties. Please click here to access the reservation system: https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=8968453 Hotel questions should be directed to Arlene McDonald at [email protected]

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GENERAL INFORMATION (continued)

Indiana Swimming Broadcast Policy and Image Authorization

Broadcast Statement Any photographs, videotape or other audio and/or visual recordings of the event created by a spectator may be used solely for such spectator’s personal non-commercial use, and may not be broadcast, published or disseminated, or used for any commercial purposes, without the prior written consent of Indiana Swimming.

Image Authorization All participants agree to be filmed and photographed by the official photographer(s) and network(s) of Indiana Swimming and the meet host under the conditions authored by Indiana & USA Swimming, and allow event organizers the right to use names, pictures, likenesses, and biographical information before, during or after the period of participation in this Indiana Swimming competition to promote such competition.

I-High Broadcast The 2012 SwimFest will be broadcast on the Indiana Swimming I-High website http://www.ihigh.com/indianaswimminginc

Media Media wishing to cover this event are asked to complete the online credential request form http://www.inswimming.org/files/forms/Media_Credential_template.doc

Tickets All-Session Pass $25.00 $50.00 (Includes psych sheet and session heat sheets) Daily Admission – Prelims & Finals of the Same Day $10.00 Finals – (For those who have not purchased a daily pass) $5.00 10 & Under Timed Finals $ 5.00 � Admission is free for children ages 12 and under. � On competition days, admissions will open 45 minutes prior to the

start of warm-up for each morning session. Admissions will remain open throughout the competition day.

Meet Program and Heat Sheets Meet Program (including Psych Sheets) $10 (4 day)

Heat Sheets Prelims: $4.00 Finals: $1.00

Event Website Please visit the event website at www.IndianaSwimFest.com or www.inswimming.org for the most up-to-date meet information.

Results Live results will be available online at the event website www.IndianaSwimFest.com. Hard-copy results will be posted throughout the two venues.

Visitor Information To learn more about Indianapolis-area attractions, restaurants, and what is happening in Indianapolis during your stay, please go to www.VisitIndy.com, the official website of the Indianapolis Convention and Visitors Association.

Restrictions • USA SWIMMING RULES 103.11 AND 103.12 REGARDING TOBACCO AND ALCOHOL USE WILL BE STRICTLY ENFORCED. • The use of audio or visual recording devices, including cell phone cameras, is not allowed in changing areas, restrooms or locker rooms. • On-deck changing is not allowed. • All swimmers entered in the competition must comply with USA Swimming Rulebook section 102.8 regarding swimwear and taping.

Spririt Award The "Spirit Award" shall be presented to the Age Group (14 & U) team that shows the most spirit and sportsmanship at the SwimFest championship meet. Those teams embodying the true meaning of togetherness, fair play, and equality among athletes shall be the "Spirit Award" winners.

14

SITE INFORMATION

Pool Hours Pool usage prior to the meet on Wednesday, July 25 will be available upon REQUEST ONLY by contacting one of the pool directors below at a minimum one week in advance.

• IU Natatorium: Ed Merkling [email protected] • North Central High School: Matt Papachronis

[email protected]

Registration & Credential Pick-Up Athletes: To receive their deck access credential, athletes must sign-in at the registration desk. There will be a registration desk at both sites. The athlete credentials are available for pick up as follows:

Note: North Central High School site will not be open on Thursday, July 26

th. All administrative functions will be at IU Natatorium on

Opening Day. Coaches and Officials: To get on deck, ALL coaches and officials will be required to display valid and current USA Swimming membership cards at all times. The meet referee reserves the right to ask for coach credential display and/or deny deck access if coach does not comply or card is no longer valid/current. Coaches Packet: There will be separate coaches’ packet for Age Group competition at the IU Natatorium, and for Senior competition the packets will be at the site of the specific competition session (see table above). “Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. “

Athlete Deck Access • 10 & U athletes will not be allowed to be on deck prior to

12:30pm each day, preceding warm-ups for the day’s competition.

• 11-12 / 13-14 / Senior athletes will not be allowed to be on deck for finals warm up prior to 3:00 pm on Friday through Sunday.

Age Group Athlete Registration / Coach Packet Pick-Up

Thursday IU Natatorium

• 45 minutes prior to morning warm-up through 7:00 pm

Friday - Sunday

IU Natatorium

• 45 minutes prior to prelims warm-up through 10:45am

• 12:00 – 5:00 pm

Senior Athlete Registration / Coach Packet Pick-Up

Thursday IU Natatorium

• 45 minutes prior to morning warm-up through 7:00 pm

Friday - Sunday

North Central High School

• 45 minutes prior to preliminary warm-up through 10:45 am

IU Natatorium

• 45 minutes prior to finals warm-up through 5:00 pm

Parking Team and spectator parking information will be available on the website at www.indianaswimfest.com

Information/Lost & Found Lost and found will be located in the East Control Room on the deck level of the IU Natatorium and the lifeguard room at the North Central High School.

Locker Rooms North Central High School Four (4) locker rooms, two (2) men’s and (2) women’s exist adjacent to the competition pool with ample locker space. IU Natatorium-All Age Group Prelim & 10 & U Sessions Four (4) locker rooms, two (2) men’s and (2) women’s exist adjacent to the competition pool with ample locker space IU Natatorium During Finals Sessions Only East Side of the pool:. “Senior” Athletes (15 & Over) will have access to two (2) locker rooms, one (1) men’s and one (1) women’s with ample locker space. West Side of the pool: “14 & Under” Athletes will have access to two (2) locker rooms, one (1) men’s and one (1) women’s with ample locker space. The IU Natatorium and the meet hosts will not be held liable for lost or stolen items.

Medical Assistance An Athletic Trainer will be available in a designated room at each facility, located near the pool deck the entire time the facility is open for practice and competition.

Rubdowns USA Swimming rules – 305.2 – Any rubdown or massage performed on an athlete by any adult member or participating non-member, excluding the spouse, parent, guardian, sibling or personal assistant of such athlete, is prohibited unless such adult is a licensed massage therapist or other certified professional. Any rubdown or massage performed at a swim venue by a licensed professional must be conducted in open/public locations and must never be done with only the athlete and licensed massage therapist in the room. Even if a coach is a licensed massage therapist, the coach shall not perform a rubdown or massage of an athlete under any circumstances.

Hospitality A hospitality room for the coaches, officials, and volunteers will be located on the south pool deck level directly behind the diving towers. Food and beverages will be offered throughout the day.

Concessions At the IU Natatorium, concessions are managed by Chartwells, the official University caterer, on the main concourse of the IU Natatorium during competition hours. Additionally, Washington Township Swim Club will have concessions available for spectators and athletes at North Central.

Vendors • Power Team Wear will be on-site at IU Natatorium to supply

athlete competitive needs. • Kast-A-Way Swimwear will be on-site at North Central High

School site to supply athlete competitive needs. • For additional vendor information, visit

www.indianaswimfest.com

15

ELIGIBILITY & ENTRIES

AGE GROUP (14 & Under) – Eligibility & Entry Limits

SENIOR – Eligibility & Entry Limits

ELIGIBILITY � Swimmers with cuts achieved during the Qualifying Period will be

allowed to enter this meet. Official qualifying times are included in this entry.

� This meet is limited to swimmers ages 14 and Under. All swimmers must compete in their own age group. Age as of the first day of the meet will determine age for the meet (see USA-S Rules 205.2).

� All swimmers, coaches, and officials must have an ID # registered with Indiana Swimming (see USA-S Rules 202.3).

ELIGIBILITY � Swimmers with cuts achieved during the Qualifying Period will

be allowed to enter this meet. Official qualifying times are included in this entry.

� There are no age restrictions on this meet � All swimmers, coaches, and officials must have an ID #

registered with Indiana Swimming (see USA Rules 202.3).

QUALIFYING PERIOD Times must be achieved from January 1, 2011 to applicable entry deadline.

QUALIFYING PERIOD Times must be achieved from January 1, 2011 to applicable entry deadline.

ENTRY LIMITS � Swimmers may enter an unlimited number of events. � Must scratch down to 6 events for the entire meet plus relays. � No more than three (3) individual events per day are allowed.

ENTRY LIMITS � Swimmers may enter an unlimited number of events. � Must scratch down to 6 events for the entire meet plus relays. � No more than three (3) individual events per day are allowed. � Swimmers may enter Bonus Events (without Qualifying times)

as follows: Entries with Qualifying

Times Number of Bonus Events

Allowed 1 1 2 2 3 1

4+ 0

Note: The 1000 Free & 1650 Free are not eligible for Bonus Events.

ENTRY FEES � $ 5.00 per swimmer surcharge (also includes relay only alts) � $ 1.50 IU Natatorium surcharge � $ 5.00 per individual event entry � $ 6.00 per relay entry

ENTRY FEES � $ 5.00 per swimmer surcharge (also includes relay only alts) � $ 5.00 per individual event entry � $ 10.00 per relay entry

Applies to 14 & Under and Senior Competition

ENTRY PAYMENT The IU Natatorium surcharge does not apply to Senior swimmers. The entry fees calculated in the Meet Manager setup file will be incorrect at the time of the initial entry process. After the final entry deadline on Monday, July 23

rd at 11:59 pm, the meet entry chair will calculate the

corrected entry fees for each team and communicate the amounts to the teams via email. The total amount of all fees due including any fines incurred due to late entry for all swimmers and events entered shall be tendered on or before the start of the Friday morning session of the meet. If not tendered to the entry chair, the entire team will be scratched from the meet. The Summary of Entries form (page 22) shall be included with payment. If a team representative is NOT going to be at the meet at the beginning of Friday morning session, a check MUST be sent in a timely manner to be received by Wednesday, July 25 – 5:00 pm. If utilizing Fed Ex/Overnight mail you must check the waive signature box to insure timely delivery.

ENTRY DEADLINE

� Friday, July 20 by 11:59 pm (EDT) -- All entries due via the Online Entry Form located at www.inswimming.org .

� Saturday, July 21 by 11:59 pm (EDT) -- Host will send a Final Entry Report and Exception report (if any) back to entering club/unattached swimmer via e-mail.

� Monday, July 23 by 11:59 pm (EDT) -- All exceptions, additions, modifications, deletions due back to host.

Entries must be submitted through the Indiana Swimming Online Entry Form on or before Friday, July 20 -11:59 pm. Entering clubs should ensure that they have a current version of Team Manager AND that they have properly imported the meet setup file (download from www.inswimming.org). If manually set up, be sure that entry times are NOT converted; however, you may insert the qualifying dates.

16

ELIGIBILITY & ENTRIES (continued)


• Host will notify entering clubs within 24 hours of receipt of their entry with both an entry list as well as an exception list if applicable.

• Host will send a Final Entry Report and Exception report (if any) back to entering club/unattached swimmer via e-mail by Saturday, July 21 -11:59 pm.

• Entering clubs have until Monday, July 23 @ 11:59 PM to address their exceptions. • Any entries/ modifications after Monday July 23 @ 11:59 PM will be subject to the late entry fees. • ALWAYS submit a complete entry file to host, not just a file of the modifications.

Exceptions/Additions/Deleteions/Modifications made after Friday Deadline and before Monday Deadline may include Additions, Deletions and Corrections to the existing (submitted) team entry. An entry must be submitted by the Friday deadline, entries after this date will be considered late. The only exception is a team/unattached swimmer who achieved a new qualifying time between the Friday Deadline and the Monday Deadline.

Clubs/unattached swimmers that neglected to enter by Friday, July 20 -11:59 pm can enter up to one hour before the start of the meet. These late clubs/unattached swimmers will be assessed a $200 Late Entry Fee + $10 per individual event.

ANY entries / modifications received after the Monday, July 23-11:59 pm will be considered at the $200 late entry fee system above. This includes any entry time changes, to include a missed event or to switch events for a swimmer already in the meet.

SPECIAL NOTE ON SENIOR 200 RELAYS

As the 200 Senior relays are new events, there are no qualifying times for the 200 Senior Freestyle Relay (Events 3 and 4) and 200 Senior Medley Relay (Events 11 and 12). Please use 400 Freestyle Relay and 400 Medley Relay entry times when entering the corresponding 200 Senior relays.

IMPORTANT REMINDER REGARDING ENTRY FILE

Entering clubs/swimmers need to remember to check all data BEFORE submission. Entering club / unattached swimmer also needs to check all entry reports (and any exception reports) that the host returns. It is the responsibility of the entering club/unattached swimmer to heed deadlines and be responsible for the accuracy of club entries.

OVER ENTRIES

Failure to scratch by appropriate deadlines will result in the swimmer being entered in consecutive events, beginning with the first event entered until the maximum has been attained and scratched from all remaining events. The coach and swimmer must recognize and accept the responsibilities and the extra obligations if they choose to enter extra events. A copy of the seeded Senior heat sheets after scratches shall be posted before warm-ups Friday, Saturday and Sunday prelims. Age Group seeded heat sheets after scratches will be posted as soon as administratively possible. Heat sheets will be posted on deck and online.

VERIFICATION / PROOF OF TIME

Indiana Swimming will verify all individual entries via SWIMS. Any entry that does not have a proof of time in SWIMS Database will be posted on the Indiana Swimming website by Tuesday, July 24 @ 4 PM. Proof of Times can be sent to Indiana Swimming office to the attention of Lynn Kistler ([email protected] or 317-237-5783) no later than Wednesday, July 25 @ 4 PM. After that time Clubs will have to provide proof of time to the host prior to applicable scratch deadlines for the event(s) or the swimmer will be scratched.

Relays cannot be pre-proven in SWIMS at this time. Therefore, any team’s relay that misses the cut or is disqualified will have to provide proof of time for all relays in that event. Proofs must be sent to the Indiana Swimming office no later than Friday August 10 - 4:00 pm. Any unproven relays after this time will be assessed a $100 non-refundable fee due to Indiana Swimming. A swimmer’s name and time may only be used once per event to prove a relay time.

Acceptable verifications are official results from: * USA Swimming sanctioned or approved meets; * College, High School, Junior High, YWCS or YMCA meets sanctioned by their respective governing organizations; * Websites (provided that the web host address is printed on the copy); * Verification slips, time cards, timing system tapes or photocopies of such which are referee signed and dated.

Official results from USA Swimming meets must be printed with either host club’s name or IU Natatorium on each page. Results from Non-USA Swimming Meets can be scanned and sent to [email protected] or faxed (317.237.5783) to the Indiana Swimming office no later than Wed, July 25 @ 4 PM.

17

MEET PROCEDURES

AGE GROUP (14 & Under) – Meet Procedures SENIOR – Meet Procedures

RULES Current USA Swimming & Indiana Swimming rules will govern.

MEET FORMAT This meet will be run in Modified Championship Meet Format with preliminaries, consolation finals, and finals for the 11-12 and 13-14 age groups. The 13-14 400 IM, 11-12 and 13-14 400 Free, 13-14 800 and 1500 Free, and all relays will be timed final events, with the top eight submitted entry times swimming in evening finals. The 800 and 1500 freestyles will be swum on a timed final basis in the prelims, alternating girls and boys, with heats fastest to slowest. The fastest heat of girls and fastest heat of boys will swim in the finals. All 10 & Under events will be timed finals.

RULES Current USA Swimming & Indiana Swimming rules will govern.

MEET FORMAT This meet will be run in Modified Championship Meet Format with preliminaries A, B, & C Finals in all events except the 800, 1500 Freestyle and all relays. The “C” Bonus Final will be seeded comprised of the next eight qualifying 15-16 yr olds who did not qualify for the A or B Final. The distance freestyle (800 & 1500) and the 800 Free Relays will be swum on a timed final basis in the prelims, alternating women and men, with heats fastest to slowest. The fastest heat of women and fastest heat of men will swim in the finals. The 400 Medley Relay and 400 Free Relay are timed finals events with the top eight submitted relay entry times swimming in evening finals and the rest (#9 seed and slower) being swum in the morning preliminaries.


Ready Room: A ready room will be provided for finals each evening. The top eight finalists from all individual events and distance timed finals events shall be marched out from a designated ready room to the starting block area. Flyover Starts: At the discretion of the site meet director and site meet referee and if the timeline dictates, fly-over starts may be used in the preliminary session. Distance Events: Swimmers must provide their own lap counter. Lap counters that do not have deck access via their coach card or athlete status will not be allowed on deck until 15 minutes prior to the distance event start time(s) and must exit the deck immediately following the swim. These counters must sign in and out at the deck entrance security table.

Courtesy Rest: (12-15 minutes) shall be given for swimmers in consecutive events. It is the responsibility of the coach or swimmer to notify the meet referee of a swimmer’s situation PRIOR TO the swimmer’s first event regarding the courtesy.


COACH SCRATCH BOX RESPONSIBILITY Individual Scratch Forms and Multiple Scratch Forms will be available at the Scratch Table and MUST be used. All scratches for individual and relay events, regardless of reason, must be made at the Scratch Table by: Thursday Events: 10:30 am Thursday morning

Friday Events: 7:00 am Friday morning Saturday Events: 5:15 pm Friday night Sunday Events: 5:15 pm Saturday night Coaches must sign their names on the Scratch Forms! No Scratch/No Show: In all timed final events and all events where preliminary heats are necessary, after the heats have been seeded, any swimmer who fails to compete in an individual event heat in which they are entered and have not been scratched in accordance to the above deadline will be barred from all further individual events of that day. (NOTE: This does not bar an individual who has qualified earlier in the session for a final or consolation final from swimming in that final.) Additionally, that swimmer shall not be seeded and will be scratched from any individual events on succeeding days unless that swimmer declares an intent to swim with the Administrative Referee prior to the close of the scratch box for that day’s events, or within 30 minutes of the missed event, whichever is later.

COACH SCRATCH BOX RESPONSIBILITY Individual Scratch Forms and Multiple Scratch Forms will be available at the Scratch Table and MUST be used. All scratches for individual and relay events, regardless of reason, must be made at the Scratch Table by: Thursday Events: 10:30 am Thursday morning

Friday Events: 5:15 pm Thursday night Saturday Events: 5:15 pm Friday night Sunday Events: 5:15 pm Saturday night Coaches must sign their names on the Scratch Forms!

No Scratch/No Show: In all events where preliminary heats are necessary, after the heats have been seeded, any swimmer who fails to compete in an individual event heat in which they are entered and have not been scratched in accordance to the above deadline will be barred from all further individual events of that day. (NOTE: This does not bar an individual who has qualified earlier in the session for a final or consolation final from swimming in that final.) Additionally, that swimmer shall not be seeded and will be scratched from any individual events on succeeding days unless that swimmer declares an intent to swim with the Administrative Referee prior to the close of the scratch box for that day’s events, or within 30 minutes of the missed event, whichever is later. Furthermore, any swimmer seeded in a timed finals individual event who fails to compete in said timed final will be barred from further competition from the remainder of the meet.

18

MEET PROCEDURES (continued)


Positive Check-in and Scratch Table: Both competition locations will accept positive check-in and scratches for both Senior and Age Group State athletes to accommodate the teams. The money for scratched events is NOT refundable.

OVER ENTRIES Failure to scratch by appropriate deadlines will result in the swimmer being entered in consecutive events, beginning with the first until the maximum has been attained and scratched from all remaining events. The coach and swimmer must recognize and accept the responsibilities and the extra obligations if they want to enter extra events.

SEEDING OF INDIVIDUAL EVENTS In all individual events, other than the 800 & 1500, the swimmer is assumed to be swimming unless he/she has been scratched. Entrants in the 800/1500 must check in at the Scratch Table and confirm their intention to compete before the scratch deadline in order to be seeded. Individuals failing to check-in may present themselves to the Meet Referee, or their designate, requesting to swim, and may be placed only if there are existing open lanes in the slowest heat per gender. A declared false start (USA-S rule 102.14.5D) or deliberate delay of meet (USA-S rule 102.14.7A) is NOT permitted and will be regarded as a failure to compete in timed final events as well. Positive Check-in and Scratch Table: Both competition locations will accept positive check-in and scratches for both Senior and Age Group State athletes to accommodate the teams. No entry times will be converted for seeding. Seeding order: Long Course Meters - Short Course Meters – Short Course Yards. Entering club’s Team Entry Software should NOT be set up to convert the non-conforming entry time(s). A copy of the seeded Senior heat sheets after scratches shall be posted before warm-ups Friday, Saturday and Sunday prelims. Age Group seeded heat sheets after scratches will be posted as soon as administratively possible. Heat sheets will be posted on deck and online.


SCRATCHING FROM FINALS

Scratching from Consolations and Finals: A. Any swimmer qualifying for the original consolation final or final

in an individual event who fails to compete in said final shall be barred from further competition for the remainder of the meet except as noted in "Exceptions" below. A declared false start (USA-S rule 102.14.5D) or deliberate delay of meet (USA-S rule 102.14.7A) is NOT permitted and will be regarded as a failure to compete in timed final events as well.

B. In the event of withdrawal or barring of a swimmer from competition, the Referee shall fill the consolation final or final when possible with the next qualified swimmer(s). Any potential alternate for finals must report to the Deck Referee or Starter prior to the applicable event. There will be no announcements made to fill the heat.

C. First and second alternates shall be announced along with the final qualifiers. These alternates shall not be penalized if unavailable to compete in the finals.

D. Where consolation finals have not yet been swum and a barring or withdrawal from the finals heat is known to the Referee, the Referee shall re-seed the consolation final and the final, if necessary, to insert the alternate(s) in appropriate lane(s), filling all lanes in the final.

E. If the consolation final has already been contested, the final shall be swum without re-seeding for the empty lane(s).

F. Announcements: Updates and scratches will be announced during the scratch period.

SCRATCHING FROM FINALS (including ALL Timed

Finals) Scratching from C Bonus 15-16 Finals Heat, Consolations and Finals: A. Any swimmer qualifying for the original bonus final, consolation

final, or final in an individual event who fails to compete in said final shall be barred from further competition for the remainder of the meet except as noted in "Exceptions" below. Any swimmer seeded in timed finals event who fails to compete in said timed final shall be barred from further completion for the remainder of the meet except as noted in “Exceptions” below. A declared false start (USA-S rule 102.14.5D) or deliberate delay of meet (USA-S rule 102.14.7A) is NOT permitted and will be regarded as a failure to compete in timed final events as well.

B. In the event of withdrawal or barring of a swimmer from competition, the Referee shall fill the bonus final, consolation final or final when possible with the next qualified swimmer(s). Any potential alternate for finals must report to the Deck Referee or Starter prior to the applicable event. There will be no announcements made to fill the heat.

C. First and second alternates shall be announced along with the final qualifiers. These alternates shall not be penalized if unavailable to compete in the finals.

D. Where bonus finals have not yet been swum and a barring or withdrawal from the finals heat is known to the Referee, the Referee shall re-seed the bonus final, consolation final and the final, if necessary, to insert the alternate(s) in appropriate lane(s), filling all lanes in the final.

E. If a bonus final has already been contested, the consolation final and final shall be swum without re-seeding for the empty lane(s).

F. Announcements: Updates and scratches will be announced during the scratch period.

19



Exceptions for failure to compete: No penalty shall apply for failure to withdraw or compete in an individual event if: A. The Referee is notified prior to the start of the event of illness or injury and accepts the proof thereof. B. A swimmer qualifying for a bonus final, consolation final or final race following the preliminaries notifies the designated person

(administrative referee or clerk) within thirty (30) minutes after announcement of the qualifiers for that final race that he may not intend to compete and further declares his final intentions within 30 minutes following his last individual preliminary event.

C. It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer. D. SUNDAY ONLY: No-shows or not scratching according to the rules by the appropriate deadlines (B above), for bonus finals,

consolation finals or finals will result in a $50 per event per swimmer fine. This includes any individual distance Timed Finals events swum. The fine shall be assessed to the swimmer. Host club will forward violations to the ISI office. ISI office will notify violators and collect fines. ISI office will send $25 per fine collected back to host club.

RELAYS

Entry Files

Please include, with your entry file, the names of all the relay swimmers plus any/all alternates' names. No swimmer will be allowed to swim unless his/her name is on the entry file. If swimmer is only on a relay (no individual events), they MUST be on the entry file.

Relay Time Standards The standard shall be as listed on the order of events pages. Proof of time shall be the aggregate (add-up) of any four individual swimmers eligible to compete for your team or an actual attained time by a relay team from your club designated – "A", "B", "C", etc.

Relay Cards All relay cards will be distributed or made available for pick-up by the host club no later than one hour before the start of competition the first day of the meet. Relay cards are due one hour prior to the relay event for each session, per the projected timeline. Relay cards shall be turned into the Administrative Referee or their designee. Returned relay cards are to include the full names of the swimmers intending to swim and shall be listed in the order that they will be swimming.

Relay Scratch Deadline Relay scratches need to be made by applicable scratch deadlines as indicated under Coach Scratch Box Responsibilities.

Relay Seeding ALL relays will be swum as timed finals. A team representative in all relays must check-in at the Scratch Table and confirm their intention to compete before the scratch deadline for the event in order to be seeded. Relays failing to check-in may present themselves to the Meet Referee, or their designate, requesting to swim, and may be placed only if there are existing open lanes in the slowest heat per gender. • The 11-12 / 13-14 / Senior relays will be swum as timed finals with the top eight submitted entry times swimming in finals (#9 seed and

slower will swim in prelims). • The13-14/Senior 200 Free and 200 Medley relays will all be swum on Thursday evening in Session 2. • The Senior 800 Free Relays will be swum fastest to slowest alternating girls and boys heats, with the top eight entry times swimming in

finals (#9 seed and slower will swim in prelims).

Please Refer to the Relay Seeding Notations on the Order of Events Positive Check-in and Scratch Table Both competition locations will accept positive check-in and scratches for both Senior and Age Group State athletes to best accommodate the teams.

SCORING Individual events are scored to 16 places as follows: 20 - 17 - 16 - 15 - 14 - 13 - 12 - 11 - 9 - 7 - 6 - 5 - 4 - 3 - 2 – 1 Relay events are scored as follows:

40 - 34 - 32 - 30 - 28 - 26 - 24 - 22 - 18 - 14 - 12 - 10 - 8 - 6 - 4 – 2 NOTE: The 15-16 Bonus Final is a non-scoring heat.

20



AWARDS INDIVIDUAL EVENTS: Medals for 1st-8th Overlay ribbons for 9th-16

th

RELAY EVENTS: Medals for 1st-8th

Custom Awards will be awarded as follows: * Each Age Group Boys' & Girls' Team Champions * Individual high point boy and girl in each age group * Overall Team trophies -- 1st–10th place Combined SwimFest Team Award: There will be a combined age group and senior custom award presented to the top 5 teams with the highest combined point totals. 10 & Under Finals Sessions: The competition will pause for the presentation of individual awards. An awards schedule will be posted online at the beginning of each session with the 10 & Under heat sheets. 11-12 / 13-14 Finals Sessions: Award presentations will be conducted during the consolation heats of finals. There will be no awards breaks during competition. Awards ceremonies shall be conducted in a manner that does not excessively delay the meet. An awards schedule will be printed in the Finals Heat Sheets.

AWARDS INDIVIDUAL EVENTS: Medals for 1st-8th RELAY EVENTS: Medals for 1st-8th Custom Awards will be awarded as follows: * Top three teams overall * High point men's team and High point women's team * Individual men's and women's High point winners Combined SwimFest Team Award: There will be a combined age group and senior awarded to the top 5 teams with the highest combined point total. Seniors Finals Sessions: Award presentations will be conducted during the consolation heats of finals. There will be no awards breaks during competition. Awards ceremonies shall be conducted in a manner that does not excessively delay the meet. An awards schedule will be printed in the Finals Heat Sheets.


Any unclaimed medals or ribbons can be picked up at the Awards area only during evening finals. The awards area is in the northeast classroom under the scoreboard.

If there are any unclaimed swimmer awards at the end of the meet, the host will send them to the Indiana Swimming office. Clubs will have to make arrangements for shipping or pick-up with the office for these previously unclaimed awards

WARM-UP PROCEDURES

Warm-Ups and Safety A complete schedule of warm-up procedures, including lane usage and times, will be distributed in the coaches’ packets at Registration, discussed at the General Meeting, and announced throughout the respective venues on a regular basis. Participants are asked to cooperate with meet marshals. Flagrant violation of these procedures may result in a disqualification from the meet for unsportsmanlike conduct.

OPENING DAY at IU NAT

Thursday Morning Thursday Evening 10:00 – 10:45 am

All Lanes Main Competition Pool & Diving Well General Warm-up; NO DIVING!!

3:00 – 3:45 pm


10:45 – 11:20 am

Lanes 2 & 7 Lanes 1 & 8 Lanes 3 – 6 & Diving Well

Sprint Lanes – racing starts from starting end only. Swim one direction. Walk back. Pace Lanes General Warm-up; NO DIVING!!

3:45 – 4:20 pm



11:20 am Clear Pool 4:20 pm Clear Pool 11:30 am Session

Starts 4:30 pm Session

Starts

21

WARM-UP PROCEDURES (continued)

AGE GROUP: 11-12 / 13-14 Prelims at IU NAT SENIOR: Prelims at NCHS

Friday, Saturday, and Sunday Friday, Saturday, and Sunday 6:30 – 7:30 am


7:30 – 8:30 am

All Lanes General Warm-up; NO DIVING!!

7:30 – 7:45 am



8:30 – 8:45 am

Lanes 1 & 8 Lanes 9 & 10 Lanes 2 – 7


7:45 am Clear Pool Coaches Meeting 8:45 am Clear Pool Coaches Meeting 8:00 am Competition

Starts 9:00 am Competition

Starts Lane 9 Lane 10

Empty General Warm-up & Cool-down

AGE GROUP: 10 & U Timed Finals at IU NAT

Friday, Saturday, and Sunday 12:30 Coaches Meeting 1:00 –

1:20 pm All Lanes Main Competition Pool &

Diving Well General Warm-up; NO DIVING!!

1:20 – 1:30 pm



1:30 pm Clear Pool 1:45 pm Competition

Starts

AGE GROUP: 11-12 / 13-14 Finals at IU NAT SENIOR: Finals at IU NAT

Friday, Saturday, and Sunday Friday, Saturday, and Sunday 3:45pm – 4:15 pm

All Lanes Lanes 1-7 Lanes 8

AGS (14 and under) Main Competition Pool General Warm-up Pace

3:30pm – 4:15 pm

All Lanes SENIOR Instructional Pool & Diving Well General Warm-up; NO DIVING!

4:15pm – 4:45pm

All Lanes Instructional Pool & Diving Well General Warm-up; NO DIVING!

4:15pm – 4:45pm

All Lanes Lanes 1-7 Lane- 8

Main Competition Pool General Warm-up Pace

4:45-5:00 pm

All Lanes

Instructional Pool & Diving Well Open for General Warm-up NO DIVING

4:45-5:00 pm

All Lanes

Instructional Pool & Diving Well Open for General Warm-up NO DIVING

4:45-5:05 pm

Lanes 5-7 Lane 8

Main Competition Pool Starts Pace

4:45-5:05pm Lanes 2-4 Lane 1

Main Competition Pool Starts Pace

5:15 pm Competition Starts

5:15 pm Competition Starts

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SUMMARY OF ENTRIES THIS FORM IS REQUIRED WITH PAYMENT

*E-MAIL ENTRIES CAN EITHER FAX OR INCLUDE THIS FORM WITH PAYMENT.

Please fill out the information requested below and mail with your entry form and check. Please refrain from sending cash; make checks payable to Southeastern Swim Club. Thank you.

Send to: Southeastern Swim Club c/o Cindy Bennett 11092 Yosemite Court Fishers, IN 46037

NAME OF CLUB: CODE:

Number of 14 & Under swimmers (including relay alternates) entered

Boys: X 6.50 = *

Girls: X 6.50 =

*

IN Swimming Surcharge = $5.00 IU Natatorium Surcharge = $1.50

Number of Senior swimmers (including relay alternates) entered

Boys: X 5.00 = * IN Swimming

Surcharge = $5.00

Girls: X 5.00 =

Number of boys’ individual entries: X 5.00 =

Number of girls’ individual entries: X 5.00 =

Number of 14 & Under relays: X 6.00 =

Number of Senior relays: X 10.00 =

TOTAL AMOUNT ENCLOSED:

Club Official Submitting Entry: Coaches:

Name:

Address:

City:

State:

Zip:

Club Official FAX:

Daytime Phone:

Club Official E-mail:

Release and Hold Harmless Agreement In consideration of being permitted to participate in this swim meet, and for other good and valuable consideration, the undersigned, for himself, his successors and assignees, hereby releases and forever discharges the host club and Indiana Swimming, and its Board of Directors, USA Swimming, IU Natatorium, North Central High School, M.S.D. Washington Township and each of their respective directors, officers, trustees, agents, employees, members, successors, and any other persons in any way connected with this meet, form any and all liabilities, claims, demands, actions, or causes of action of whatever kind of character arising out of or in connection with said event. Further, the undersigned shall indemnify and hold harmless the host club and Indiana Swimming, USA Swimming, IU Natatorium, North Central High School, M.S.D. Washington Township and the directors, officers, trustees, agents, employees, and members of the foregoing and all other persons in any way and claims arising out of or in connection with any injury, including death, or alleged injury of damage to property sustained or alleged to have sustained in connection with or to have arisen out of said event.

Signature of Club Official/Coach Date: *Person who signs above is responsible for any fines imposed on the club for each missed cut not proven. *You may have one designated spokesperson for your team to talk to the referee or Clerk-of-Course. The coach would be the logical person.

Please list the name of your spokesperson:

2012 indiana swimming swimfest long course championships 12-06-20

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