2012 general membership meeting august 4-5, 2012 loews hotel atlanta, ga

2012 General Membership Meeting


August 4-5, 2012

Loews Hotel

Atlanta, GA


2

• 9:30 AM CALL TO ORDER

• 9:30 AM Introduction Gary Braman

• 9:35 AM Annual Report Gary Braman

• 9:50 PM Treasurer’s Report Rod Simmons

• 10:05 AM Director Reports (5 min each)

– Member Services Saralyn Dwyer

– Chapter Services Gerry Einarsson

– Education and Professional Development Chuck Muniak

– Publicity and Media Clif Ericson

– Government and Inter-Society Services Mark Geiger

– International Development Robert Fletcher

– Mentoring, Research and Development Mike Allocco

– Conferences Dave Shampine

• 10:45 AM Keynote Speaker Mr. C. Hart (NTSB)

• 11:30 AM Closing Remarks Gary Braman

• 11:30 AM ADJOURN

AGENDA 2012 International System Safety Society

General Membership MeetingAtlanta, GA

7 August 2012


3

2012 General Membership MeetingPresident

Submitted by Gary Braman

August 4-5, 2012

Loews Hotel

Atlanta, GA


4

• Society Year 2011-2012 Achievements• Successful 29th ISSC, Las Vegas, NV• Successful Regional Conference, Brisbane, Australia • RAMS Conference, January 2012

– Attended BOD meeting

– ISSUE: Low ISSS Member Attendance

• Corporate Sponsors– Sent Society update letter

• Society Partnerships– Send letter of invitation to RAMS Supporters

– IEEE PSES

– BCSP (meeting this fall – improve relationship)


5

• Society Year 2011-2012 Achievements• Certifications

– INCOSE/NASA

• SSEM Graduate Degree Program– Purdue University/Stevens Institute

• Society Marketing– Purchased new ISSS booth

– ASSE PD Conference, June 2012, Denver, CO

• Booth manned by Colorado Chapter

– MSPS Conference, June 2012, Chicago, IL

• ISSS/ISSC flyers distributed

• Website Review– Virtual Chapter


6

• Society Year 2012-2013 Goals• Upgrade Society Website

– Automate membership form

– Request for proposal/quote

• Strategic Plan– Finalize (with implementation plan)

– Submit to EC for approval

– Begin official implementation

• Complete Society documents update– Chapter Planning Guide

– Conference Planning Guide

– Operations Manual (as necessary)


7

• Society Year 2012-2013 Goals• Continue to market Society at other conferences and

professional development events

– RAMS4 Workshop, October 2012, Huntsville, AL

– RAMS Conference, January 2013, Orlando, FL

– ASSE PD Conference, June 2013, Las Vegas, NV

– MSPS Conference, June 2013, Chicago, IL

– 2014 Global Symposium on EMC, Safety and Production Compliance Engineering, GLOBESPACE 2014, Tel Aviv, Israel, March 2014 (support activities)



Treasurer’s Report

Submitted by Rodney J. Simmons, Ph.D., CSP August 7, 2012

Loews Hotel

Atlanta, GA


9

• Budget for FY 11– Expenses: $209,555.93

– Revenue: $275,730

– Carryover: $66.174.07

• Actual for FY 11– Expenses: 271,237.32 ($20.3K loan to ISSC-30 + $39.5K MN conf. host chapter split)

– Revenue: $202,440.40 (dues income $45K lower; conference income $29K lower )

– Carryover: ($68,796.92)

• Society assets on June 30, 2012: $316,950.71 ($376,506.00 on July 1, 2011)– Checking $171,779.71

– Perpetual Conf. Accounts (3@$5K) $ 15,000.00

– CDs & interest $130,171.00 (did not exist July 1, 2011)

August 7, 2012


10

• Income (July 1, 2011 to June 30, 2012)– Dir. Member Services

• $70,051.43 actual vs. $115,990 projected

– Dir. Publicity & Media• $8471.25 actual vs. $7,700 projected

– Dir. Conferences• $119,004.59 actual vs. projected $148,500 • Includes RAMS Reimbursement

– $3,500 actual vs. $3,500 projected

– Dir. Education & Professional Development• $1594.69 actual vs. $3000.00 projected

(continues on next slide)

August 7, 2012


–Income (July 1, 2011 to June 30, 2012), cont’d–Dir. Chapter Services (none)–Dir. Government & Inter-Society Liaison (none)–Dir. International Development (none)–Dir. Mentoring and Research (none)–Administrative Income

•$2818.44 actual vs. $540.00 projected

–Presidential Income•$500 actual (not budgeted; not projected)

August 7, 2012


12

• Expenses (July 1, 2011 to June 30, 2012)– Member Services

• $249.29 actual vs. $400 projected

– Publicity & Media• $74,872.14 actual vs. $83,660 projected

– Conferences• $78,589.10 actual vs. projected $16,500 ($20.3K loan to Atlanta; $39.5K

payout for MN conf. team split)

– Education & Professional Development• $1429.40 actual vs. $3,200 projected

– Chapter Services• $6050.00 actual vs. $6500 projected

– Government & Intersociety Services• $1669 actual vs. $500 projected

(continues on next slide)

August 7, 2012


13

• Expenses (July 1, 2011 to June 30, 2012), cont’d

– International Development• $0 actual vs. $2500 projected

– President• $16,511.33 actual vs. $12,971projected

– Personnel• $64,089.77 actual vs. $60,129.93 projected

– Equipment/Facilities• $2511.34 actual vs. $4250 projected

– Operational Support Services• $12,889.32 actual vs. $9,625 projected (add’l ~$3.5K for trademarking

costs)– Operations

• $12,341.63 actual vs. $9,320 projected (higher postage, telephone/fax)

August 7, 2012


14

• General Changes for FY12 Budget– Conference net income and up-front expense line items

shown in ISSS Budget– Director/Officer Travel to ISSC moved to President’s

budget for better planning– Established a third perpetual conference account of $5K– Moved $130K from Checking to CDs (will generate

~$2K/yr, reported as investment income)– Additional Revenue from JobTarget (estimated $2.5K/yr)

• Specific Additions, Modifications and Deletions of line items available for review.

August 7, 2012


15

FY12 Current Proposed Budget - Income

Director of Member Services $ 75,000.00

Director of Publicity and Media $ 8,120.00

Director of Conferences $113,870.00

Director of Education & Professional Development $ 2,000.00

Director of Chapter Services $ -

Director of Government & Intersociety Services $ -

Director for International Development $ -

Director of Mentoring and Research $ -

Administrative Income $ 1,830.00

Presidential Income $ 2,500.00

Grand Total Income $203,320.00

August 7, 2012


16

FY12 Current Proposed Budget - Expenses

Director of Member Services $ 250.00

Director of Publicity and Media $ 87,304.00

Director of Conferences $ 9.500.00

Director of Education and Professional Development $ 1,900.00

Director of Chapter Services $ 6,750.00

Director of Government and Intersociety Services $ 2.500.00

Director of International Development $ 2.500.00

President $ 17,250.00

Personnel $ 66,972.37

Equipment/Facilities $ 1469.00

Services $ 8,700.00

Operations $ 12,320.00

Grand Total Expenses $217,415.37

August 7, 2012


August 7, 2012 17

• FY 12 Current Budget Summary – Expenses: $217,415.37 – Revenues: $203,320.00– Loss: ($14,095.37)

• Society Assets:– Beginning Assets (July 1, 2012): $316,950.77 – Add Revenue: $203,320.00– Less Expenses: $217,415.37– Add Investment Income: $2000– Anticipated Ending Assets (June 30, 2013): $304,736.34

• New Expense Items– Line Items (See Separate Budget File)– New Credit Card Machine– Inter-Society Directorship– International Directorship


18

Issues

• Rising Travel costs

• Decreasing Conference & Member Dues Income

• Financial Reports and Receipts from Chapters

• Insurance Costs

• Alignment of Headquarters Budget Lines vs. Society Budget (QuickBooks reconciliation)

• Officers and Directors submitting budget requests

August 7, 2012


19

Additional Options/Improvements

• Encourage attendees to become Members at Conference & retain new members

• Clarify our Goals, Objectives, and Guidelines for Society and Chapter Activities

• Review of Policy for Split between HQ and Host Chapter for ISSC Net Income

• Provide Budget/Financial Counsel for Conference Teams

• Revisit upgrade fees (current fee covers only a portion of Senior/Fellow plaque cost)

August 7, 2012


20

Summary

• We are Solvent, but must remain vigilant• Going forward expenses exceed revenues by ~$14K• Have moved ~$130K from Checking to CDs• Membership and Conference income are falling, but now

realistically budgeted• May consider regular incrementing of dues to account for

inflation, as is common with sister societies• Need new sources of revenue (e.g., JobTarget and others)• All Officers and Directors – Accountable for your

expenditures.

August 7, 2012



Director of Member Services

Submitted by Saralyn Dwyer August 7, 2012

Loews Hotel

Atlanta, GA


22

Summary Society Year 2011-2012 Activities and Achievements

• Turn over time for membership approval is typically under one week. Working closely with Headquarters to ensure fast response.

• Headquarters has everything in place to issue membership cards. Will be issued to members this year.

• Continuing to investigated web-based membership application. Request for proposals to go out this year.

• Updated Membership Application – presented for EC approval.


23

Society Year 2012-2013 Activities (Planned)

• Members Only Site – Development of a site for use by Society members only.

• Web Based Membership Submittal – Automate Membership Applications– Create Database to Store Information so Members do not

have to Submit Redundant Information– Provide Sample Upgrade Packages

• Submittal of proposal for OVP to assist with Corporate Memberships

• Work to Increase Membership


Up 33 Members (4.42%)

Down 8 members (-5.59%)

Up 25 members (2.81%)

747

753

759

677

718

781

827 798

700

819

857

933

979 916

815

714

747

32

37

45

59

72

84

153

212

217 179 149

159

214

204 168

151

143

779

790

804 736

790

865

980

1010

917

998

1006

1092

1193 1120

983

865

890

0

200

400

600

800

1000

1200

1400

1996-1997

1997-1998

1998-1999

1999-2000

2000-2001

2001-2002

2002-2003

2003-2004

2004-2005

2005-2006

2006-2007

2007-2008

2008-2009

2009-2010

2010-2011

2011-2012

2012-2013

SSS Fiscal Year

# of

Mem

bers

US Members Non-US Members Total



Director of Chapter Services

Gerry Einarsson August 7, 2012

Loews Hotel

Atlanta, GA


26

Society Year 2011-2012 - Activities and Achievements

•Three RVP Positions established and filled (e-vote 3)– North/South America Paul Kryska

– Europe Gabriele Schedl

– Asia / Pacific Eng Ling Onn

•Chapter Management Guide Rewrite Committee established– Committee Chair - Paul Kryska– Members; Clif Parizo, Eng Ling Onn (advisor), Emily Deuink and Rod

Simmons (advisor)

– Mandate – rewrite/update the current Chapter Management Guide


Activities and Achievements (Cont’d)

•Established a Facebook presence for the society

http://www.facebook.com/InternationalSystemSafetySociety – Received various reactions from members,

– Intended to encourage younger members to participate using the social media tools they are familiar with.

•Currently we have 20 chapters, two entering a revitalization phase,

•The possibility of three new chapters is being investigated:– China,

– Florida and

– Turkey

27


28

Regional Conferences1st - 2008 @Singapore2nd - 2012 @Australia Brisbane3rd - 2014 @China Beijing


29


• Follow-up with and encourage New Chapter Formation,

• Encourage chapters to increase membership,

• Review and update the Operations Manual as it applies to the Director of Chapter Services,

• Complete Chapter tombstone data review and begin update activity (Bylaws, Constitution and boundaries as required),

• Progress new chapter formation where feasible.

AND

Engage Chapters in more routine dialogue.



Director of Education and Professional Development

Submitted by Chuck Muniak Ph.D. CSP August 7, 2012

Loews Hotel

Atlanta, GA


31


•Due to the large span of activities, the Directorate for Education and Professional Development are organized by OVP:

– Awards (Anthony Burno, OVP) , – Professional Development (Russ Mitchell, OVP)– Professional Development Materials ( Dan Strub, OVP )– Education (Rani Kady, OVP )


• Awards - A “Founder’s Award” is in process

• Professional Development – membership upgrade process continues to be refined

• Professional Development Materials – a team to work on the System Safety Analysis Handbook has been identified

• Education – a new OVP for education has been identified, a preliminary proposal for a masters program in system safety has been developed

32


33


• Refine membership upgrade process

• Investigate improvements to awards process

• Continue work on “core curriculum” and safety certification

• Continue work on a masters of System Safety program

• Collaborate with Directors of International Development and Mentoring and R&D on these subjects

• Work with other organizations on related matters (e.g. IEEE Engineering in Medicine and Biology, IEEE Product Safety, Society for Risk Analysis)



Director of Publicity and Media

Clif EricsonAugust 4-5, 2012

Loews Hotel

Atlanta, GA


Primary Responsibilities:

• ISSS Publicity• ISSS Website• JSS

35


36

Publicity 2011-2012 Summary:

• Printed full-color color Society brochure - 2,500 copies• Placed PDF of brochure on web for all to obtain• Supported publicity questions• Manned ISSS booth at RAMS conference• Served on RAMS BoD as ISSS representative• Advertised ISSC on web and at RAMS• Provided publicity info for ASSE conferences• Provided ISSC info at various LinkedIn safety sites• Purchased new ISSS booth for conferences (Braman)


37

Website 2011-2012 Summary:

• Gave the front page an updated look

• Changed job site to professional company– JobTarget, Inc.

– ISSS receives income back

• Updated reference links

• Added new links (e.g., MIL-STD-882E)

• Maintained constant additions and changes

• Update and maintain electronic copies of eJSS


38

JSS 2011-2012 Summary:

• Maintained JSS quality, schedule and page count• Changed to thinner grade paper – save mailing costs• Added columnist David MacCollum – DFS• Added Associate Editor - Rod Simmons• Investigating obtaining authors from other societies• Have received positive feedback on JSS quality

Authors needed


39


• Continue to maintain and improve website• Continue to improve JSS• Find more authors for JSS• Improve on social networking for ISSS• Support RFP for web databases

• Member only access

• Member upgrade input



Director of Government and Intersociety Services

Mark GeigerAugust 7, 2012

Loews Hotel

Atlanta, GA


41


•Liaison with other societies at the March 2012 Intersociety Forum of Safety Societies•Contacts with the National Academy of Engineering (Engineering arm of the National Academy of Sciences)

•Identified possible approaches for common outreach by local chapters and members of other societies

• Tracking Legislative and Regulatory Trends–Supported by liaison with other societies, especially American Industrial Hygiene Association and American Society of Safety Engineers

•American National Standards Institute's ANSI B11 Accredited Standards Committee (ASC) B11 Machine Tool Safety John Etherton, Center for Safer Solutions


42


• Attend 2013 Intersociety Forum – (To be hosted by the National Safety Council on March 14, 2013 in Itasca,

Illinois)

• Expanded outreach to the National Academy of Engineering

• Guidelines for members who are also members of other societies to support liaison efforts

• Periodic status reports and inputs to Journal of System Safety

• Continued legislative and regulatory tracking– Hopeful, but not optimistic, regarding US trends

– International influences and standards such as Globally Harmonized System (for chemical labeling)

– Continued international outreach by many members with valuable exchange of information and approaches. Lead by other directors in this area.



Director of International Development

Submitted by Robert Fletcher August 7, 2012

Loews Hotel

Atlanta, GA


44

Summary Society Year 2011-2012 Activities and Achievements (1)

-Supported 30th ISSC as International Chair

-Requested Articles for Global Perspectives in the JSS & eJSS - United Kingdom (York), Dr. John McDermid- USA (MIT), Dr. Nancy Leveson (published in eJSS)- China (BUAA), Dr. Tingdi, in process- Australia (Boeing), Dr. Holger Becht, in process- Others being considered

•Emphasized need to use “International” in I-SSS?

•Contacted people around the world to try to grow numbers of members and countries represented in ISSS


Summary Society Year 2011-2012 Activities and Achievements (2)

•Coordinated Director, International Development activities with ISSS Officers & Directors

• Investigated web based remote service tools (e.g. Big Blue Button <www.Big Blue Button> to enable individuals around the world to join other chapter activities for free. Virtual Chapter & NE Chapter use Boeing and Sikorsky Web services

• Held meeting to discuss International System Safety Initiatives with: Bob Schmedake, ISSS: John McDermid, York U.; John Pearce, SaRS; Stephen Clark, SaRS; Jacqueline Christodoulou, SaRS, Robert Fletcher, ISSS.

• Taught Workshop and attended ASSE-MEC in Bahrain

• Attended Nancy Leveson, System Safety Seminar at MIT45


46


• Support 31st ISSC as International

• Request articles for Global Perspectives in the JSS & eJSS

• Contact system safety professionals throughout the world to try to grow numbers of members and countries represented

• Submit nominee for International Award

• Develop and Implement an ISSS Marketing Plan

• Update Operations Manual wrt Director, International Development


2012 Executive Council Input

Director of Mentoring, Research and Development

Submitted by: Mike Allocco August 4-5, 2012

Loews Hotel

Atlanta, GA


48


•Draft Mentoring, Research and Development Plan

•System Safety Analysis Considerations for System of Systems (SOS) and Families of SOS (FOS): Applying Techniques of Interaction, Interface, and Integrated Hazard Analyses

•One on one intensive system safety discussions: single day to three days

•Discussions on system safety axioms, concepts, and terms

•UAS SW Guide

•SS Validation and Verification of SW Safety Tools

•SSE Certification


49


• Continue existing projects

• Foundation Grants

• New White Papers

Issues and Recommended Actions

• Access to Society Administration Professional



Director of Conferences

David J. Shampine II, CSPAugust 7, 2012

Loews Hotel

Atlanta, GA


51


• ISSC 29 – Las Vegas NV• Attended Las Vegas 2011• MGM Grand• Very successful conference• 400+ attendees• Net profit at $131K+

• Worked with Twin Cities Chapter for 2012 in Atlanta• Ensured contracts for vendors were in place to support the

Conference Planning Team.

• Negotiated Multi-Year Contracts:• Marriot for ISSC years 2013, 2014, 2016

• IPlanIt – 4 years


52

Summary Society Year 2011-2012 (Cont.)

Visited 4 cities to review hotels and to recommend the best candidates for future conferences to ISSS EC

FUTURE CONFERENCES

• 31st ISSC – Boston MA•Marriot Copley Place•August 11th thru 16th 2013

• 32nd ISSC – St. Louis MO•Union Station Marriot•August 1st thru 10th 2014

• 33rd ISSC – San Diego CA•Manchester Grand Hyatt•August 21st thru 29th 2015

• 34th ISSC – Orlando FL•Renaissance Orlando @ Seaworld•August 6th thru 14th 2016


53


• Work with North East Chapter 2013 and Ensure that the 31st ISSC in Boston becomes a success

• Ensure Conference locations and venues provide our membership with the best value for their dollar

• Review and update, as necessary, procedures, processes and techniques for hosting conferences

• Continue on identifying improvements in ways of doing business to increase attendance, increase revenue and profitability

• Web-based Attendee tools • Marketing Techniques

• Investigate the possibility of re-introducing regional conferences

2012 general membership meeting august 4-5, 2012 loews hotel atlanta, ga

Documents

society year

society assets

ga slide

necessary slide

letter society partnerships

membership form request

goals upgrade society

australia rams conference