STREAMLINED WORKFLOW + McNAUGHTON = SUCCESS!

2012 Brick & Click Symposium October 26, 2012

Cheryl L. Blevens Reference Instruction Librarian

 

“Through browsing collections, the library can foster reading beyond the curriculum and provide contact with ideas to which many students may not usually be exposed.”

“What Has Happened to Browsing Collections in Academic Libraries?” By: Tom Kirk. Library Issues, May 2010, Vol. 30 Issue 5, pp. 1-4. 

Browsing Area

THEN NOW

August 4, 2010

The Problem

Dec., 2009: Indiana Governor Mitch Daniels orders $150 million cut in higher education funding.

ISU’s appropriation cut $10.5 million (6.6%). Immediate reductions in department budgets Immediate reductions in Staff

LayoffsEarly retirementsPhased retirementsStaff reassignments

How to accommodate increased user demand?

Department Structure

THEN NOW

TECHNICAL SERVICES

Three departments, each supervised by a Chairperson

Acquisitions (7 staff)

Cataloging & Serials (7 staff)

Processing/Mail/Facilities (1 staff)

REFERENCE

Single department supervised by one Chairperson

11 Reference Instruction Librarians

2 Clerks

TECHNICAL SERVICESSingle department with 3 units,

supervised by one ChairpersonAcquisitions Unit (2 staff)Cataloging & Serials Unit (3.5 staff)Phased Retirement (2 staff)

REFERENCESingle department, supervised by

one Chairperson8 Reference Instruction Librarians1 Clerk

Order Process Then

REFERENCE LIBRARIAN TECHNICAL SERVICES

Title requests Check multiple

vendors Check for Duplicates Excel ”Orders” file Purchase Request

Form Deliver PRFs to

Acquisitions Clerk

PRFs Multiple vendor

accounts Acquisitions Cataloging Processing Circulation Browsing Area

The Solution

Brodart’s McNaughton Lease Plan Over 50 years of experience leasing to

libraries Fast access to the hottest titles One click to order Titles arrive shelf ready Scanned barcode links title to bib record Titles ready for checkout within hours, not

days. Ability to return hot titles now grown cold

McNaughton

Determining needsQuantityMARC records?Shelf ready

Signing the contractCreating the profilePreparing the Browsing Area

Signing the Contract

Creating the Profile

Order Process Now

REFERENCE LIBRARIAN TECHNICAL SERVICES

Click on links to reviews

Click on title to order Click on “check for

duplicates” link Click on “Place

order” Notify Acquisitions

Clerk

Unpack and check invoices

Link item record to Bib record

Circulation for shelving in Browsing Area

Bibz Order Page

The Future

Are we on the right track? Circulation stats & satisfaction surveys Moving into media lease plans More workflow tweaking

Publicity Plans Eye catching signage Word of mouth comments Student & staff book reviews Articles in faculty and student newsletters

Potential partnership with University College to incorporate popular fiction and nonfiction titles into the curriculum.

Conclusion Streamlined Workflow + McNaughton = Success!

References Dewan, Pauline. “Why Your Academic Library Needs a Popular Reading

Collection Now More Than Ever.” College & Undergraduate Libraries 17.1 (2010): 44-64. Library, Information Science & Technology Abstracts with Full Text. Web. 15 May, 2012 and 19 June 2012.

   “Library Book Lease Program. Solicitation Number FA4659-10-Q-0005

(Archived).” FBO.org. Web. 21 May 2012 and 19 June 2012.  Loughlin, Sue. “Budget Cuts Straining Higher Education System.”

Tribune-Star [Terre Haute, IN] 25 Oct. 2010. http://tribstar.com/local/x693287181/Budget-cuts-straining-higher-education-system

  “W--Book Lease Library. Solicitation Number VA24811RI1369.”

GovCB.com. Web. 21 May 2012 and 19 June 2012.

Zahua, Janelle M. “Options For Fiction Provision in Academic Libraries.” The Acquisitions Librarian 10:19 (1998): 45-54. Taylor & Francis Library and Information Science Collection. Web. 8 May 2012.

Questions? Contact Information

Cheryl.Blevens@indstate.eduIndiana State UniversityCunningham Memorial Library510 North 6-1/2 StreetTerre Haute, IN 47809(812) 237-8986

Please fill out the program evaluation form. Thank you!

“It is what you read when you don’t have to, that determines what you will be when you can’t help it.”

Oscar Wilde