Guide to the Single Plan for Student Achievement

A Handbook for Schoolsite Councils

2012-2013

AgendaI. Role and Responsibilities Composition of the SSC Organizing the SSCIV. Developing the PlanV. Resources

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I. Role and Responsibilities

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ROLE OF SSC -to ensure that the school is continually engaged in identifying and implementing curriculum and instructional practices that result in both strengthening the core academic program and ensuring that students have access to and success in that program.

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RESPONSIBILITIES OF SSC (EC 52853, 64001)

Develop the school plan/budget and recommend to local governing board

2.Implement plan and monitor program effectiveness through ongoing evaluation of educational program

3. Review/evaluate the school plan annually and make modifications to reflect changing needs and priorities

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SSC ResponsibilitiesPlan, monitor and evaluate the activities and expenditures for Consolidated Application programs operated at the school to improve student achievement. (Education Code Section 64001)

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II. Composition of SSC

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Key to Successful SSC SelectionBoard policy or SSC bylaws should specify:Means of selecting members and officersTerms of office of members and officersNotice of elections for each peer groupResponsibilities of the councilA policy of non-discrimination

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COMPOSITION OF SSCEC 52852The principal

Classroom Teachers selected by schools teachers

Other school personnel, where applicable, selected by other school personnel (Includes other certificated personnel, classified staff, administrative staff other than the principal)

Parents/guardians of the students attending the school, chosen by other such parents/guardians or community members selected as representatives by such parents/guardians

In secondary schools, students attending the school, chosen by other such students

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Sample Compositions of an Elementary School Site Council (SSC)

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Chart1

1

1

3

5

Elementary

Parents,5

Principal,1

Other,1

Teachers,3

Elementary 1

Elementary

Principal1

Other1

Teachers3

Parents5

Elementary 2

Elementary

Principal1

Classified1

Other1

Teachers4

Parents7

Elementary 3

Elementary

Principal1

Classified1

Teachers3

Parents5

E Charts

E Charts

1

1

1

4

7

Elementary

Parents,7

Teachers,4

Other,1

Classified,1

Principal,1

Secondary 2

1

1

3

5

Elementary

Teachers,3

Classified,1

Principal,1

Parents,5

Secondary 3

1

1

3

5

Elementary

Teachers,3

Other,1

Principal,1

Parents,5

Secondary 4

Principal1

Classified1

Other1

Teachers5

Parents4

Students4

S Charts

Principal1

Classified1

Teachers4

Parents3

Students3

Principal1

Other1

Teachers4

Parents3

Students3

1

1

1

5

4

4

Secondary

Teachers,5

Students,4

Parents,4

Principal,1

Classified,1

Other,1

1

1

4

3

3

Secondary

Students,3

Parents,3

Teachers,4

Classified,1

Principal,1

1

1

4

3

3

Secondary

Teachers,4

Other,1

Principal,1

Parents,3

Students,3

Sample Compositions of a Secondary School Site Council (SSC)

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Chart5

1

1

4

3

3

Secondary

Students,3

Parents,3

Principal,1

Other,1

Teachers,4

Elementary 1

Elementary

Principal1

Other1

Teachers3

Parents5

Elementary 2

Elementary

Principal1

Classified1

Other1

Teachers4

Parents7

Elementary 3

Elementary

Principal1

Classified1

Teachers3

Parents5

E Charts

E Charts

1

1

1

4

7

Elementary

Parents,7

Teachers,4

Other,1

Classified,1

Principal,1

Secondary 2

1

1

3

5

Elementary

Teachers,3

Classified,1

Principal,1

Parents,5

Secondary 3

1

1

3

5

Elementary

Teachers,3

Other,1

Principal,1

Parents,5

Secondary 4

Principal1

Classified1

Other1

Teachers5

Parents4

Students4

S Charts

Principal1

Classified1

Teachers4

Parents3

Students3

Principal1

Other1

Teachers4

Parents3

Students3

1

1

1

5

4

4

Secondary

Teachers,5

Students,4

Parents,4

Principal,1

Classified,1

Other,1

1

1

4

3

3

Secondary

Students,3

Parents,3

Teachers,4

Classified,1

Principal,1

1

1

4

3

3

Secondary

Teachers,4

Other,1

Principal,1

Parents,3

Students,3

III. Organizing the SSC

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Key to Law and Order

The council must observe the Greene Act:Meetings must be open to the publicThe public may address the councilMeeting notice posted 72 hours in advance Notice must specify date, time and placeCouncil action limited by the posted agendaQuestions or information need not be on the agendaViolations require the item to be reconsidered at the next meeting after public input

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Key to Conflict Avoidance

Bylaws guide the council beyond the Greene Act requirements

AUSD District Adopted Bylaws (Board Approval August 1, 2002)

Annual review and approval of School Site Bylaws

School Site Bylaws No Alternates

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Key to Compliant Operation: Records

The council needs to maintain records of:Elections (ballots for each group)Official correspondenceAgendas and minutes of meetingsEvidence of advisory group inputPrior year school plans

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MINUTES/MOTIONSMinutes need to indicate:SSC members name that made the main motionSSC members name that seconds the motion The number of votes in favor and oppositionState if quorum is present (elementary-6 members present, secondary-7 members present)Sign-in sheet should indicate role of SSC members (parent, teacher, etc.)

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BudgetsState Categorical Budgets:School Library Improvement Program (SLIP)Limited English Proficient/Economic Impact Aid (LEP/EIP) English Language Acquisition Program (ELAP)Gifted And Talented Education (GATE)Federal Categorical Budgets:Title I (if applicable at school)

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BudgetsReview budgetsReview expenditures (Monthly) Expenditures should be itemized Expenditures of $500 or more require approvalExpenditures should reflect Single Plan for Student Achievement goals and objectives

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ATTENDANCEImportance of attendance

Encourage attendance of all members

Membership may be terminated for any member who is absent from three consecutive regular meetings with the approval of a majority of the councils members.

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Key to SSC OrganizationThe council will need officers, including:Chairperson Vice-ChairpersonSecretaryOther officers as needed

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School Advisory Committee ResponsibilitiesAdvises the SSC on needs of student groupsEnglish Language Advisory CommitteeReviews the PlanCertifies involvement (Education Code Section 64001)

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Certification of Advisory Committee InputThe SSC needs to document the following actions: Request for advice from advisory committee(s) Consideration of advice at SSC meeting Sharing draft plan with advisory committee(s) Consideration of additional advisory input Sharing final draft with Advisory committees(s) Recommendation of plan to local governing boardNote: if advisory committee refuses to certify input, the local governing board decides whether to approve or send plan back to SSC for revision.

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The SPSA is a big jobcommittees are the key!

The council may appoint committees to:Gather and analyze informationPropose strategies for improving instructionExamine materials, staffing, or fundingDraft portions of the plan for consideration

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The School Principal

Is a member of the council Provides information and leadershipAdministers the approved planThe principal may not veto council decisions or change the approved plan.

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Keys to Principals SuccessKnowledge of District policy, statute, and regulationsRoles and responsibilitiesResearch practicesConsolidated Application Funding

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District Office ResponsibilitiesThe district office provides: Assessment data Information on standards & curriculumGuidance and assistance in the development of the planStaffing, purchasing and accounting services

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Keys to Central Office SuccessKnowledge is powerAccess to fiscal and student dataCommunication within the LEACommunication with CDE

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District Governing Board Responsibilities Approve or disapprove the Single Plan for Student Achievement and its subsequent revisions Certify that school plans are consistent with local improvement plans required for federal funding

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Develops & monitors the Plan

Advise the schoolsite council

Approves or disapproves the Plan

DISTRICT provides leadership and support

Implements the Plan

Schoolsite Council

Governing Board

District/School Administrative Team

School Advisory Groups

FUNCTIONS OF SCHOOL PLAN DEVELOPMENT AND IMPLEMENTATION

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IV. Developing the PlanThe SSC takes the following actions in developing a Single Plan for Student Achievement

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Senate Bill 374Single Plan for Student Achievement(SPSA)Requires each school to consolidate all plans required by Consolidated Application Programs into a single plan for student achievement.

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Purposes of the Single Plan Consolidate all school plans Align content of single plan with school goals Base school goals on Adequate Yearly Progress (AYP) including Academic Performance Index (API) and the California English Language Development Test (CELDT)(EC 64001(d),(f))

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Senate Bill 374 establishes umbrella requirements for the Single Plan

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Single Plan RequirementsThe schoolsite council: Develops and approves the plan,Consolidates plans for all programs operated at schoolAligns plan with school goalsBases school goals on verifiable state dataDecides how funds will be used to improve academic performanceAnnually updates plan and budget The local governing board approves the plan

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Cycle of Plan Development

The Single Plan is a continuous cycle:Select and train council membersObtain input and analyze student dataDevelop the plan and related expendituresObtain governing board approvalMonitor and evaluate Amend the plan as needed

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Essential Information

The council needs information:Input from advisory groupsSchool allocations from Consolidated ApplicationLocal board policiesState and federal requirementsSources of information on programsStudent performance dataThe schools program of instruction

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1. Obtain InputThe SSC is responsible for the contents of plan, with the review, advice and certification of all applicable advisory committees.The council should seek the widest communication with students, parents, staff and community to ensure success of the plan.

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2. Review School Characteristics School Vision and Mission School Profile School Demographics School Accountability Report Card

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3. Analyze Local Practices Alignment of instruction to standards Regular and categorical programs Use of assessments and student work Locus of low performance School and community barriers Limitations of the current program

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4. Analyze Student Performance Adequate Yearly Progress (AYP) Academic Performance Index (API) STAR Reports Content Standards Test Performance Level Reports Scaled scores English Language Development Test (CELDT) California High School Exit Exam (CAHSEE) California Alternative Performance Assessment (CAPA)District Benchmarks Student work by all student groups

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5. Establish School GoalsThe SSC must: Establish school goals for improving student achievement, based on their analysis of state and local academic performance data; Establish expected gains for under-performing student groups; Align activities with school goals.

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6. Review Available Resources School allocations as given in the Consolidated Application Other school programs the SSC chooses to include Resources provided by the district Community resources

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7. Select Specific ImprovementsThe council must: Align content of the Single Plan with school goals for improving student achievement. Determine how funds will be used to improve academic performance of all students to the level of school performance goals.

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8. Centralized Services Centralized services are instructional or support activities that are provided to sites using Centralized funds. Centralized services require the approval of the SSC, and must support the goals of the school plan.

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9. Recommend Plan to Local Governing Board The SSC must recommend the plan, expenditures and revisions to the Governing Board for approval Consolidated Programs may not be operated without SSC and Governing Board approval.

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10. Monitor ProgressThe SSC must monitor implementation of the approved plan, and amend it as needed to insure targeted gains in student academic performance.

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11. Evaluate Effectiveness of Planned ActivitiesThe plan must: Establish the means of evaluating progress towards the school goals. Identify how state and federal law will be implemented(EC 64001(g))

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12. Modify the PlanThe Single Plan must be: Reviewed and updated at least annually with proposed expenditures Reviewed and approved by the local governing board Modified as needs indicate

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V. ResourcesSite Principal and Project Specialist

District Special Projects Office - Joi Huben 509-5055 - Lisa Palmer 509-5055 - Gina Simpson 509-5055

State Testing and Reporting data: http://data1.cde.ca.gov/dataquest/

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