Staff Evaluation

Guide 2012 - 2013

Staff Evaluation Guide At-a-Glance 2012-13

Staff Classification Requirement / Form Completion Date Due Date

Send to

Classified Staff Job-Specific Evaluation Form May 1 May 15 HR Specialist

Instructional Support Personnel

Job-Specific Evaluation Form ** If support personnel serves multiple schools, the area supervisor will conduct evaluation using administrator input.

May 1 May 15 HR Specialist

Assistant Principals

Professional Development Plan September 17 Maintain professional development plans in McRel Professional Development Plan Completed April 16

Summaries in McRel May 1 June 30

McRel

Self-Assessment and Professional Development Plan September 17

Maintain observations and professional development plans

in McRel

1st Full Observation November 5

2nd Abbreviated Observation February 11

3rd Abbreviated Observation March 28

Professional Development Plan Completed April 16

Full Summary Conference April 16

Full Summaries in McRel June 30

McRel

Self-Assessment and Professional Development Plan September 17

1st Abbreviated Observation December 20

2nd Abbreviated Observation February 25

PDP Completed April 16

Abbreviated Summary Conference April 16

Summaries in McRel June 30

Beginning Teachers Lateral / Provisional

Teachers Probationary

Teachers Teachers new to NC

Career 1 of 1 and 4 of 4

Self-Assessment and Professional Development Plan September 17

Maintain observations and professional development plans

in McRel

1st Observation November 5

2nd (Peer) Observation (can be switched with 3rd)

December 20

3rd Observation (can be switched with 2nd) February 25

4th Observation April 22

Professional Development Plan Completed May 6

Summary Conference May 13

Summaries in McRel May 31 McRel

Career Teachers (License Renewal Year)

Career Teachers (Non-Renewing)

Maintain observations and professional

development plans in McRel.

Beginning, Lateral/Provisional, Probationary, New to NC, 1 of 1 and 4 of 4 Teachers

Beginning Teachers must be rated at least “Proficient” on all five NC Professional Teaching Standards on the most recent Teacher Sum-mary Rating Form in order to be eligible for the SP II license. Only Principals may complete the summary on Beginning Teachers.

A Principal must rate a Probationary Teacher or a Career 1 of 1 / 4 of 4 teacher at least “Proficient” on all five NC Profess ional Teaching Standards on the most recent Teacher Summary Rating Form before recommending the teacher for career status

Observation Cycle Requirement / Form Completion Date Due to HR Send to

1st Observation

Self-Assessment September 17

Maintain observations and professional development plans

in McRel.

This file is reviewed periodically by HR staff members

during audits.

Professional Development Plan September 17

All Pre-Observation Conferences November 2

All Observations November 5

All Post-Observation Conferences November 14

2nd Observation Peer Observation

(can be switched with 3rd observation) December 20

3rd Observation All Observations

(can be switched with 2nd observation) February 25

4th Observation All Observations April 22

Summary

Professional Development Plan completed May 6

HR notified of Problem Summaries April 16

All Summary Conferences May 13

Summaries in McRel May 31 McRel

BEGINNING, LATERAL/PROVISIONAL, PROBATIONARY TEACHERS (includes 1 of 1 and 4 of 4) TEACHERS new to NC - who have not earned the SP II license or who have not earned career (tenure) status TEACHERS HIRED AFTER SCHOOL STARTS - requirements coincide with the start date (example: teacher starts November 20; observation picks up at December 20) [PDP required]

Classified (Hourly) Staff

CLASSIFIED STAFF (Non-Certified / Hourly staff):

Evaluated annually by the Principal or Principal designee using area-specific forms according to job description.

Staff Requirement / Form Completion Date Due to

HR Send to

Office / Clerical Staff

Bus Driver Custodian

Teacher Assistant Control Room Behavior Lab

Job-Specific Evaluation Form (on Portal)

May 1 May 15 HR Specialist

Instructional Support Personnel, Assistant Principals

INSTRUCTIONAL SUPPORT PERSONNEL, ASSISTANT PRINCIPALS

These staff members can be certified or not certified. They do not participate in the Beginning Teacher Support Program requirements.

Staff Requirement / Form Completion Date Due to HR Send to

Media Athletic Directors Guidance Counselor CDC C & I Employees

Job-Specific Evaluation Form May 1 May 15 HR Specialist

Social Worker School Nurse DEC Employees TSS Employees

Area Supervisors will complete annual evaluations utilizing input from administrators

of schools served

May 1 May 15 HR Specialist

Staff Requirement / Form Completion Date Due to HR Send to

Assistant Principal

Professional Development Plan September 17 Maintain professional development

plans in McRel. Professional Development Plan Completed

April 16

Summaries in McRel May 1 June 30 McRel

Career Teachers - License Renewal Year

CAREER (TENURED) TEACHERS - LICENSE RENEWAL YEAR

Career (Tenured) teachers will have intensive observations and their summary during their RENEWAL year only. However, if problems arise before their fifth year, the full intensive model shall be implemented. Observations/Summaries may be com-pleted by Principals and/or Assistant Principals. Principals and/or Assistant Principals.

Observation Cycle Requirement / Form Completion Date Due to HR Send to

1st Full Observation

Self-Assessment September 17

At least three (3) observations will be completed, including at least one

formal observation.

Maintain observations and professional development plans

in McRel.

This file is reviewed periodically by HR staff members

during audits.

Professional Development Plan September 17

All Pre-Observation Conferences November 2

All Observations November 5

All Post-Observation Conferences November 15

2nd Abbreviated Observation

All Observations February 11

3rd Abbreviated Observation

All Observations March 28

Full Summary

Professional Development Plan completed April 16

HR notified of Problem Summaries April 16

All Summary Conferences April 16

Summaries in McRel June 30 McRel

Career Teachers - Non License Renewal Year

CAREER (TENURED) TEACHERS - NON-LICENSE RENEWAL YEARS Career (Tenured) teachers will have intensive observations and their summary during their RENEWAL year only. However, if problems arise before their fifth year, the full intensive model shall be implemented. Observations/Summaries may be completed by Principals and/or Assistant Principals.

Observation Cycle Requirement / Form Completion Date Due to HR Send to

Self-Assessment and

Professional Development Plan (Annually)

September 17

Maintain observations and professional development plans in

McRel.

This file is reviewed periodically by HR staff members

during audits.

1st Abbreviated Observation All Observations December 20

2nd Abbreviated Observation All Observations February 25

PDP Completed April 16

Abbreviated Summary Summary Conference April 16

Summaries in McRel June 30