2012 08 07 special meeting - manchester, connecticut · police donations revenue account -...

NOTE: EXECUTIVE SESSION – 6:45 P.M. A. Pending Claim

AGENDA

REGULAR MEETING OF THE BOARD OF DIRECTORS SEPTEMBER 4, 2012 – 7:00 P.M.

LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

1. MEETING CALLED TO ORDER. 2. AWARDS AND PRESENTATIONS. A. Swearing in of new Youth Commission members and re-induction of current members. B. Proclamation: Leukemia, Lymphoma & Myeloma Awareness Month. C. Citation: Kocian Law Group – donation of bus shelter. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Minutes, August 7, 2012 – Special Meeting B. Actions, August 14, 2012 – Regular Meeting C. Minutes, August 14, 2012 – Regular Meeting 5. COMMUNICATIONS. 6. REPORTS. A. Manager’s Report. 1. Flags. B. Other Reports. 7. PRESENTATION OF BID WAIVER REQUESTS. 8. PUBLIC HEARINGS (formally advertised). * A. Appropriation to Special Projects as follows: 1. Police Donations Revenue Account – Animal Control ..................................$3,500 to be funded by a court mandated donation which is gratefully acknowledged and accepted. 2. Human Services – Health Department ...............................................................$900 toward purchase of an AED to be financed by a donation from the Little Theatre of Manchester which is gratefully acknowledged and accepted. 3. Library Donation Trust Fund Account ...........................................................$1,140 to be financed by donations which are gratefully acknowledged and accepted. 4. Office of Neighborhoods and Families ...........................................................$1,000 toward the purchase of art supplies, foods and transportation for the Art Start Program to be financed by a donation from the Clarence Jeffers Trust which is gratefully acknowledged and accepted. 5. Bus Shelters ....................................................................................................$5,000 for the construction and installation of a bus shelter at 356 Middle Turnpike West to be financed by a donation from the Kocian Law Group which is gratefully acknowledged and accepted. 6. 901/903 Main Street (SG230) .......................................................................$65,000 to establish the revenue and expenditure budgets for operation of the facility to be funded by rental and other income from tenants.

Board of Directors September 4, 2012 Agenda * B. Appropriation to Capital Improvement Reserve –

1. Tolland Turnpike Pavement Rehabilitation .............……………………...$862,640 to be funded by a federal grant under the Surface Transportation Program.

2. a. Public Works Vehicle Replacement .......................................................$17,700 for the purchase of Hybrid Vehicles to be funded by a grant utilizing Federal Funds under the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) Program. b. Authorization for the General Manager to enter into and amend related documents. C. Adoption of a resolution authorizing: (1) an appropriation of $4,900,000 to be added

to capital accounts for the 2012 – 2013 budget for the purpose of paying the costs of certain school repairs, renovations, construction and improvements; (2) the financing of said appropriation by the issuance of general obligations bonds of the Town and notes in anticipation of such bonds in an amount not to exceed $4,900,000, or so much as may be necessary after deducting grants therefor; and (3) the submission of the project resolution to the voters at referendum as required by Section 5-25 of the Town Charter. (A copy of the full text of the proposed resolution will be on file in the Town Clerk’s office for the public’s review.)

9. CONSENT CALENDAR. 10. ACTION ON ITEMS OF PUBLIC HEARING. 11. UNFINISHED BUSINESS. A. Bridge Fees – Senior Center. B. Appointment of a member to the Workforce Development Commission to replace Steve Anderson (Sue O’Connor). 12. NEW BUSINESS. * A. Appropriation to Special Projects (under $500) as follows: 1. Police Donations Revenue Account - Manchester Police Explorer Post .......... $208 to be funded by donations ($145) and pick-up and turning in of brass from the Range ($63) which are gratefully acknowledged and accepted. 2. Police Donations Revenue Account .....................................................................$25 to be funded by a donation for a child safety seat installation which is gratefully acknowledged and accepted. 3. Police Donations Revenue Account – Domestic Violence Outreach Team ......$340 to be funded by a donation from A. Likja which is gratefully acknowledged and accepted.

* B. Approval of the waiver of permit fees with regard to the new door at Building 3 at 361 Hilliard Street (Eighth Utilities District).

C. Appointment of Patricia Brooks as an ex officio member of the Workforce Development Commission. D. Center Springs Park connection/Broad Street. E. Discussion: Amendment of Technology Policy to include tablets in lieu of computers. F. Discussion: CL&P tree cutting policies/program. G. Appointment of Alan Strong as a voting member of the SMARTR Committee to fill the vacancy left by Claire Miller-Burti. 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN.

14. ADJOURNMENT. CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #9 of this Agenda.

MINUTES SPECIAL MEETING OF THE BOARD OF DIRECTORS

AUGUST 7, 2012 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

PRESENT: Mayor Diana, Secretary O’Neill, Directors Kissmann, Gates, Topping, Pelletier,

Tweedie, and Holmes ALSO: General Manager Shanley ABSENT: Deputy Mayor Moran EXECUTIVE SESSION – 6:30 P.M. The Board went into Executive Session at 6:30 p.m. to discuss Pending Litigation and concluded at 7:00 p.m. Present were Mayor Diana, Secretary O’Neill, Directors Kissmann, Gates, Topping, Pelletier, Tweedie, and Holmes, General Manager Shanley, and Assistant Town Attorney Sullivan. No votes were taken. MEETING CALLED TO ORDER. The meeting was called to order at 7:06 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Diana. 1. Discussion of Board of Education Bond Referendum Request. Mayor Diana explained that this meeting is to discuss the Board of Education bonding request. He welcomed Mr. Pattacini and Mr. Zeigler. The Board of Directors had submitted questions to the Board of Education and answers were provided. He asked how the priority list for the request was determined. Chris Pattacini, Board of Education Chair, explained that Mr. Ziegler did a critical facilities assessment in late 2011. That identified about $22 Million worth of critical repairs that need to be completed in the schools. As the Board of Education came closer to bringing an item forward for bonding, members recognized they need to bring something forward that the community could support. The Board of Education asked its administration to prioritize the most critical items on the list. That information was gathered and presented to the Board of Education’s Building and Sites Subcommittee and then brought forward to the full Board, which ultimately voted to bring that forward to the Board of Directors for consideration. Richard Ziegler, Facilities Manager, explained that the first goal is to make the buildings water tight. There are several roofs that need to be done; Verplanck, Waddell, and Bowers Schools. There is considerable leakage into the buildings and damage is being done to the structures and the interiors. A possibility exists for the growth of mold over a period of time, which makes this a safety issue. Brick repointing is also a top priority because water is also leaking in through the mortar in some of the buildings. Mr. Ziegler explained that the gas in the labs at the High School has been red tagged by the gas company and the Fire Marshal because of leakage in the piping system. That piping system has to be repaired in order to allow the students to conduct their experiments. Another priority is an elevator repair at the High School. The cylinder in the elevator pit is rusted extensively and needs to be replaced. That is a safety issue, which makes it a priority. The only other big project is the Illing portables, which have a problem with mold on

Board of Directors August 7, 2012 Special Meeting Minutes Page 2 of 9 the underside and exterior. The last major priority is electrical distribution. There are several schools with obsolete main distribution panels. If we lose a switch gear, replacement parts are not available. The part would need to be shipped to California to be rebuilt, which would result in a loss of at least two weeks of school. Mr. Ziegler reiterated that the priorities are to make the buildings water tight and safe. The items submitted for referendum are just the tip of the iceberg. Mr. Pattacini further explained that the Board of Education is trying to mitigate future problems, to avoid a case like Nathan Hale. If we get in front of the problems in schools that are almost in the same state that Highland Park was, we don’t have to bond out of sequence. These steps allow the Board of Education to make repairs while the SMARTR Committee does its work. Mayor Diana asked how much money the Board of Education spends repairing roofs each year. Mr. Ziegler said the Capital Repair budget is $300,000. He has been forced to put aside the roofs and oil tanks in order to replace the carpet at Verplanck School. Mayor Diana asked if the roofs on the three schools were leaking last year. Mr. Zeigler said there is a roofer/painter on staff. A lot of patching repairs have been done since he started in October. Director Gates said he is a strong supporter of a school facilities bond this fall. He would like to understand the process used in prioritizing the list. The assessment report the Board of Directors received in January showed Nathan Hale School needed some very costly repairs. It seems like that should have been one of the highest priorities, but now it isn’t even on the list. Mr. Gates expressed concern about the cost to bring the school back on line now versus the likely cost in the future. Mr. Ziegler explained that the school is offline because of the condition of the piping. There are two options for Nathan Hale. One would be a like new renovation. In order to get at the piping, the walls would need to be opened up. Another option would be a new heating system with exposed piping. Mr. Ziegler said it would cost approximately $2.9 Million in critical repairs to keep the building running. Whether renovated to like new status or installing a new heating system, it will cost a substantial sum of money. Mr. Pattacini said the Board of Education’s Capital Improvement Plan from 2010/2011 estimates a like new renovation at Nathan Hale at $16.7 Million. The Board of Education made a decision to take Nathan Hale School offline and not use it. Right now, the goal is to make sure no other school needs to go off line. The referendum will provide an opportunity to take this issue to the community, allowing it to come together and take care of the problems. Long term, the SMARTR Committee will provide a plan. Mr. Gates asked if the future of Nathan Hale School is being discussed within the scope of the SMARTR Committee’s work. Mr. Pattacini answered in the affirmative. He said it is likely that all buildings the Board of Education has are going to be used. In the event that Nathan Hale will not continue as a school,

Board of Directors August 7, 2012 Special Meeting Minutes Page 3 of 9 he imagines the Town will find another use for that building. He can’t imagine that any buildings won’t be used by the community in some fashion. Director Gates asked if $300,000 for the parking lot at Illing Middle School is included in this list of priorities. Mr. Ziegler explained that the parking lot at Illing is in rough shape. The Department of Public Works’ contractor has given the Board of Education an estimate on paving it. It is beyond patching. The longer it goes, the more difficult it will be to keep the parking lot intact and safe. Director Gates asked Mr. Ziegler if he thinks the parking lot is a higher priority than the oil tanks right now and was answered in the affirmative. Mr. Gates noted that early on, the effort was made to include two oil tanks in a referendum. Mr. Ziegler explained that the oil tanks were a priority until the Fire Marshal saw Verplanck School, which then became a priority. The Board of Education redirected funds from the oil tanks to the carpeting. Mr. Pattacini added that the oil tanks are functioning. The reason they need to be replaced is due to a State mandate that they be replaced every 20 years. They are in the ground now and serving their purpose. Director Gates mentioned that ADA work is required at the high school and asked if we know what needs to be done and the cost. Mr. Ziegler said he is working with the Town’s attorneys who are conferring with the State of Connecticut. What can be completed in house will be done within the next 6 to 8 months. He needs clarification before putting funding into other items. The ballfields are a separate issue. General Manager Shanley added that the Board of Education is challenging some of the assumptions made during the State’s inspection. Repair costs would be enormous if we did everything the State requested. Director Gates mentioned the NEASC facilities recommendations and asked if there is a specific plan to address those. Mr. Pattacini said the use of portables has been discontinued. Of the 58-60 recommendations made, two are facilities items that remain. A plan needs to be developed before the report is filed in 2014. Director Gates said the Board of Education and its administration discontinued running in the hallways about 18 months ago and asked if there is a solution planned. The short term alternative is not effective and is expensive. He wondered if there is a long term vision on the horizon. He has heard that the program is shrinking. Mr. Pattacini said it is a matter of priorities. The reality is the Board of Education is faced with saving the track program or keeping the remaining elementary schools open, which is paramount

Board of Directors August 7, 2012 Special Meeting Minutes Page 4 of 9 to the Board of Education. This situation just underscores the point that there are things the Board of Education would like to be able to do but will not because of funding. Mr. Gates asked what the next set of priorities is after this fall’s set. He would like an idea of where in the scheme of things different priorities will fit. Mr. Pattacini said the priorities are in the Capital Improvement Plan. Director Gates said he plans to support a referendum this fall. He did tour the facilities and they are in crisis. The portables at Illing Middle School have to be replaced. Secretary O’Neill asked the age of the three roofs and if they are reimbursable. She also asked if any other items on the list are reimbursable. Mr. Ziegler said all three roofs are over 20 years old and will qualify for reimbursement. The work at Illing will also qualify for reimbursement. He guessed the items would be reimbursed at the rate of 65%. Secretary O’Neill said this process was started one year ago and she recalls that questions were asked. The Board of Directors asked the Board of Education to prioritize what it would need to maintain the facilities. The Board of Education came back with a request of $4.9 Million. She ran the numbers and that calculates to less that $1 per month for the average household. We all know what happens when maintenance is delayed. The Board of Education has been slowly, incrementally improving our schools. We have had bonds for Illing, the High School, Bennet and more. She believes our taxpayers are willing to pay less than $1 per month to make these critical repairs. Director Pelletier said members of both Boards have heard plenty of criticism. She sits on the SMARTR Committee and it is not yet at the stage of knowing the future of our school system. She wondered if reimbursement rates would be affected if a like new renovation were done at some point in the future after making repairs to the roof now. Mr. Ziegler said the Town would still get full reimbursement for like new renovation, but it would not include the roof. Director Pelletier is aware that in the past reimbursement rates were affected. She wants to be confident that repairing the roof now will not affect reimbursement rates at the time that school is remodeled. Mr. Ziegler said he doesn’t believe reimbursement will be affected. A partial roof was done at Highland Park School and that building was just renovated to like new status and reimbursement was not affected. Director Pelletier said the SMARTR Committee is still working on plans. She has concerns about throwing money at problems rather than creating solutions. She wondered if Verplanck’s roof is patchable.

Board of Directors August 7, 2012 Special Meeting Minutes Page 5 of 9 Mr. Ziegler explained that he took pictures of the interior of each building when he did a walk through six months ago. When abatement was started recently, the entire school had to be repainted. Verplanck has the oldest and worst roof. Director Pelletier said portables were recently discussed for Martin School and it was decided that it would be more economical to have permanent space. She wondered if this was considered for Illing Middle School. Mr. Ziegler said the number included in the referendum information is for permanent space. The portables all exceeded their expected life span of 10-12 years. Manchester has gone far beyond that on all of its portables. The portables at Robertson School will be coming down this month. Director Pelletier noted that the bus loop at Illing Middle School was just changed and asked if that area is to be paved as well. Mr. Ziegler said the bus loop is fine. Paving will be from that point out, including only the main part of the parking lot. Director Holmes related that her philosophy is to have some type of bond referendum every two years, which would allow for a steady flow of funds as a means for renovations and repairs. She pointed out that only so much work can be completed at a time and not be disruptive to students. Mr. Ziegler agreed that coordinating work is a big problem due to the extensive use of the facilities. There are two weeks out of this entire summer that he can complete work in most of the schools due to the amount of use each building sees. Director Holmes suggested that a policy change in the amount of use a building gets may be in order. Mr. Pattacini said several things drive the school district’s ability to manage work. The building availability, the need to work through what should happen on a school by school basis, and how much funding is available. The Board of Education identified $20 Million in critical repairs. It also recognized that is a lot of money. Members do not want to spend that much until the SMARTR Committee determines the future of our school system. Mr. Pattacini agreed there should be a steady flow of bonding so we do not get back in this same situation. Director Holmes said some of the items on the bonding list are not items that will last for the 20 years that it will take to pay off the bond. Painting, parking lots, and taking down portables are examples. She thinks more money needs to be going into a capital projects budget. She wondered how much money would be needed to maintain the school facilities each year. Over the course of time, she believes money will actually be saved. She also questioned school capacity and making better use of school space. She threw out the idea of possibly having the eighth grade moved into the high school. Mr. Pattacini said that suggestion would be less a school facilities question and more of an educationally appropriate question. Most school districts have a 9-12 or 10-12 high school model. He wondered about the impacts of moving eighth graders into the high school.

Board of Directors August 7, 2012 Special Meeting Minutes Page 6 of 9 Director Holmes wondered if it might be better to look at impervious parking lots going forward and if they might last longer. This would be something that would last longer and be good for the environment. Mr. Ziegler said Manchester has a large sand base in Town, which contributes to the life of our parking lots. Director Holmes mentioned the state of the old Grange Building, currently being used as the Building and Grounds Building. Mr. Ziegler said that building is also on his list but is not a priority. The Grange is an eyesore but he can’t justify putting painters on that project until the schools are in order. Director Kissmann said the Board of Education did a good job paring the critical repair request down to $4.9 Million, which is just one quarter of what is truly needed. Neglect of the buildings has added up over the years, causing more and more issues. Mr. Kissmann agrees that roof replacement and repair, as well as brick pointing are important items. This will keep the infrastructure dry and leak free. Everything else can be worked on after that is complete. Mr. Kissmann agrees the track program and many other things need to be addressed, but right now he would like to stay on the maintenance issues. He agrees with having permanent classrooms and not portables. He asked if the electrical upgrades are for safety or the need for technology. Mr. Ziegler said most of the switch gear is from the 1950s. The company has been out of business for years. There is a place in California that does repairs. At this point it is not a safety concern, but rather the need for additional technology such as computers and smart boards. At Robertson School, if there is a need for an air conditioner in one classroom, it must be taken from another due to the electrical system. Mr. Pattacini explained that when a part of the electrical system breaks, we will end up in a situation that a school will need to close for possibly two weeks. That will impact programming. This is also about the equity of education in our community. Many schools are rolling out smart boards. Bennet and Highland Park Schools have them. In some schools, the electrical system won’t allow for smart boards. Director Kissmann said the public needs to understand that we are trying to correct issues. He asked if there is any back up for the switch gears and was answered in the negative. He asked if there would be backup gear readily available when the electrical system was redone and was answered in the affirmative. Mr. Kissmann observed that this could become a problem if not corrected because we would be spending more money trying to move children into other schools temporarily. Mr. Pattacini said reacting on an emergency basis is more costly. As we delay maintenance and taking care of problems, issues take on greater magnitude. Mr. Ziegler emphasized that the schools are safe. If they weren’t he wouldn’t allow anyone in. His primary concern is safety. He explained that the amount of damage to the roofs and brick in October and November was considerable; today it is extensive.

Board of Directors August 7, 2012 Special Meeting Minutes Page 7 of 9 Director Kissmann said he doesn’t think anyone wants to put a child in jeopardy. We came to a point when everything was taken out of the maintenance budgets and not put back in. Things just got worse and worse. We need $20 Million to get the schools to how they should be. The plan was to do a little at a time but we got waylaid. The referendum request of $4.9 Million is a lot of money, but he doesn’t see anything on the list that should be removed. Director Tweedie said these problems are 20 to 30 years old. The Board of Education’s priority is education. Maintenance is always gong to take a back seat to education. Our maintenance issues have been compounded year after year. It’s obvious we can learn something from past mistakes. He thinks the education and building funds should be separate and money should not be able to pass between the two. The buildings belong to the Town; maybe the Town should take responsibility of maintaining them. At the very least, there needs to be a building maintenance budget that can’t be tapped from the education side. If the Board of Education has to come for more money for education, then let them come for more money for education. They should not have to decide between education and building maintenance. Mr. Pattacini said the Board of Education does have a 3510 account, which was enacted under Director Holmes when she was Chair of the Board of Education. That policy required the Board of Education to set aside a certain portion of its budget every year. Lately, the money is being spent reactively on emergency items. Both Boards need to look at a proactive plan to be able to maintain the school buildings. Director Topping said Verplanck’s roof was replaced in 1979, Waddell in 1989, and Bowers in 1989. The roofs are all over their life expectancy. Our schools need a lot of work. This referendum is a drop in the bucket compared to what will happen. What he wants to know is what can be done so we don’t go down this road again. Every committee has said something about maintenance. No matter what we put into the schools, we want to make sure routine maintenance is followed. Mr. Ziegler said he does not have a formal preventative maintenance program. There are pieces here and there. One of his projects is to complete a formal preventative maintenance plan, but he won’t get back to that until after the school year begins. Director Topping said it does the Town and the taxpayers no good to go through this every 10 to 12 years. Thirteen years ago, it was estimated that it would take 20 people one years’ work to make the school buildings code compliant and get renovations done. Some of these schools have been renovated. Now everybody thinks those building shouldn’t need work, but they need maintenance. It seems some schools are being renovated back to back and others are being neglected. He wondered what Mr. Pattacini can do as Chair to ensure maintenance won’t be neglected. It does no one any good to defer maintenance. He asked if it would be better for the Town to take over maintenance. We want first class facilities. Mr. Pattacini said the issue is that we haven’t been able to make investments over time. What we are doing here is a new order for the Board of Education and the Board of Directors. We can work together on solving problems. We shouldn’t fault prior Boards, but learn from their mistakes. He likes the idea of planning to bond every year or two with set work to be done in the schools. He suggested the possibility of a Bonding Commission, which would plan the projects

Board of Directors August 7, 2012 Special Meeting Minutes Page 8 of 9 every two years. He is confident we can put a plan in place to address short term needs. That gives us a runway to look at long term needs. The SMARTR Committee’s recommendations will likely be shovel ready three years from now. It is important to work together to come up with ideas and work together so we are not working in crisis mode. Director Topping read a summary paragraph from the report of a citizen’s advisory committee that could practically be the beginning of the report of this year’s SMARTR Committee. Mr. Pattacini said the roof replacements cannot wait two more years. There is water damage and there may be structural damage. That is what happened at Highland Park School. He is trying to prevent that from happening again. This is a two part program; the short term and the long term, which is the SMARTR Committee’s work. Director Topping asked how long the roofs have been leaking. Mr. Ziegler said he has only been there since October, but they have been leaking since then and before. Secretary O’Neill asked if the cost of bonding is relatively low and General Manager Shanley answered that it is, right now. She also pointed out that the Town renegotiates and refinances its rates. General Manager Shanley said we do that when we can. Secretary O’Neill pointed out that the Town has a bond rating in good standing. She said some items are policy decisions. We are working on consolidating some groups. In some towns, Town personnel maintain school buildings. That is a policy decision between both Boards. Director Pelletier said in the last six months we have gone through the budget process and the Board of Education has come forward with a capital improvement plan; it’s been a good process and will be very helpful in the future. The plan was to do one roof per year; now we are doing three roofs in one year. Unfortunately, big repairs are needed and several of our buildings are very old. Since 2004, voters have been very generous and approved renovation of many buildings. The remaining buildings are the oldest, biggest, and most vulnerable. Ms. Pelletier said she does not like to see parking lots repaired with bonding funds. She would like to see the Town look at three levels of funding. First is the 3510 account; she would like to see that percentage increased. That account was initially set up for maintenance and should remain maintenance. Another level is capital improvements. That is major spending and is accomplished through bonding. There should also be a level in between for capital maintenance. There should be bonding every two years such as with sidewalks and roads. The Board of Education can come forward with a plan every year. This will provide for transparency and accountability. The public will have the opportunity to comment on the proposed use of funds and the Board of Directors would ultimately decide what to put on for referendum. Mr. Pattacini said the ability to come back on a regular basis is a good approach. The transparency will allow both Boards to work together. Director Pelletier said her big fear is accountability. We will have to set up transparency and we are making headway. She would like to continue the forward momentum.

Board of Directors August 7, 2012 Special Meeting Minutes Page 9 of 9 Mayor Diana said the Board of Directors received an e-mail from Sara Walton, Board of Education member. He also received a statement from Jay Moran, Deputy Mayor, and was asked to read it during the meeting. Deputy Mayor Moran said he was in favor of an education referendum, but expressed concern that the $2.5 Million for critical repairs for Nathan Hale School was not included in the request. He asked if the building was taken off line or closed for good. Mayor Diana said members of the Board of Education know how to stretch a dollar, and so do members of the Board of Directors. He thinks it is the consensus of the Board of Directors to support a referendum; the question is how much and for which items. There are too many schools that are in need of repairs and not enough money to complete it all. Approximately $100 Million has been spent on the schools in the last 7 years. The Board of Directors has a fiduciary responsibility to the community; it is constantly faced with a balancing act. He thanked Mr. Pattacini, Mr. Zeigler, and the members of the Board of Education in the audience for their participation. ADJOURNMENT. Mayor Diana adjourned the meeting at 8:42 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS


ONE MEETING AGENDA

PRESENT: Mayor Diana, Deputy Mayor Moran, Secretary O’Neill, Directors Kissmann, Gates, Topping, Pelletier and Tweedie

ABSENT: Director Holmes ALSO: General Manager Shanley and Town Attorney Barry 1. MEETING CALLED TO ORDER.

The meeting was called to order at 7:05 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Diana.

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. #247-12 A. ADOPTED - Actions, July 10, 2012 – Regular Meeting #248-12 B. ADOPTED - Minutes, July 10, 2012 – Regular Meeting O’Neill/Topping Eight Voted in Favor 6. REPORTS. TABLED - A.3 Bridge Fees – Senior Center. #249-12 Kissmann/Topping Eight Voted in Favor #250-12 ADOPTED – Motion to suspend the rules and address Item 12.K, Recommendation from

Advisory Recreation and Parks Commission to name the Nike Site Softball Field after John Phelps.

Moran/Topping Eight Voted in Favor

#251-12 ADOPTED – Motion to name the Nike Site Softball Field after John Phelps (Recommendation from Advisory Recreation and Parks Commission).


#252-12 ADOPTED – Motion to suspend the rules and address Item 12.I, Bolton Lakes Regional Water Pollution Control Authority request regarding service area.


RECESS.

#253-12 The Board took a brief recess at 9:10 p.m. and returned at 9:32 p.m. Topping/Tweedie Eight Voted in Favor

Board of Directors August 14, 2012 Actions Page 2 of 4 #254-12 ADOPTED – MOTION regarding the Bolton Lakes Regional Water Pollution Control

Authority request regarding service area – RESOLVED, it is the Board of Directors’ intent to expand sewer service to the parcel by 350 feet to allow for sewage collection should negotiations regarding an amendment to the agreement be successfully completed.

Tweedie/O’Neill Eight Voted in Favor

#255-12 ADOPTED – Motion to add Item 8.D to the Consent Calendar. O’Neill/Moran Eight Voted in Favor 9. ADOPTED - CONSENT CALENDAR (with Item 8.D added). 8A. Appropriation to Special Projects as follows: #256-12 1. Health Department – Lead Poisoning Prevention and Control Program ........$7,690 to be financed by a grant from the Connecticut Department of Public Health. #257-12 2. Special Grants – Chronic Disease Prevention Program ..................................$8,393 to be financed by a grant received from the Connecticut Department of Public Health and authorization for the General Manager, Scott Shanley, to enter into and amend all related contracts or amendments with the State of Connecticut Department of Public Health or its successor agency. #258-12 3. Youth Service Bureau ....................................................................................$2,500 to be financed by a grant from the Connecticut Department of Children and Families for outreach to surrounding East of the River communities to create new programs and enhance existing programs to benefit youth with behavioral health needs. #259-12 4. Public Safety - Police Department .................................................................$40,000 to fund the Summer 2012 Violence Reduction Initiative Program to be financed by a grant from the U.S. Department of Justice. #260-12 5. State Asset Forfeiture Account .......................................................................$1,713 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. #261-12 6. Federal Asset Forfeiture Account ...................................................................$9,934 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. #262-12 7. Manchester School Readiness Council (FY12/13) ....................................$115,346 to be financed by a grant from the State Department of Education for twenty-one program spaces for pre-school children provided by Manchester Early Learning Center. 8B. Appropriations to Education Special Projects as follows: #263-12 1. Increase to MRA Out-of-Town Tuition (FY 11/12) .......................................$2,186 to be financed by projected increase in tuition. #264-12 2. Increase to Washington Media Arts Magnet School After School Program (FY 11/12) ................................................................$60,000

to be financed by anticipated parent tuition fees. 8C. Appropriation to General Fund as follows: #265-12 1. Human Services – Senior, Adult and Family Services .......................................$300

to offset conservator services for clients to be financed by a payment from the estate of a conserved resident. 8D. Appropriations to Capital Projects – Drainage #266-12 1. Stormwater Outfall Retrofit Project at Adams Street ...................................$45,798 to be funded by a 319 Nonpoint Source Grant under the Clean Water Fund.

Board of Directors August 14, 2012 Actions Page 3 of 4 #267-12 2. Stormwater Outfall Retrofit Project at Middle Turnpike West ....................$90,000 to be funded by a 319 Nonpoint Source Grant under the Clean Water Fund. 8E. Appropriation to Capital Improvement Reserve – #268-12 1. Rotary Club of Manchester Donations……………………………………...$2,000

to plant trees in honor of District 7890 Rotarians which is gratefully acknowledged and accepted. 12A.Appropriation to Special Projects (under $500) as follows: #269-12 1. Hockanum River Linear Park Special Grant Account .......................................$150 to be financed by donations and revenue from the sale of t-shirts and sweatshirts. #270-12 2. Hockanum River Linear Park Special Grants Account .....................................$242 to be financed by a donation from David Askew which is gratefully acknowledged and accepted. #271-12 3. Memorial Tree Program .......................................................................................$50 to be financed by donations received which are gratefully acknowledged and accepted. #272-12 4. Police Donations Revenue Account - Manchester Police Explorer Post .......... $310 to be funded by dues ($210) and a donation from E. Lopez ($100) which is gratefully acknowledged and accepted. #273-12 5. Human Services Donation Account .....................................................................$75 to be funded by a donation for backpacks and school supplies from Marilyn Wilson which is gratefully acknowledged and accepted. #274-12 12B. Approval of early retirement for Barbara Asaro, Board of Education. #275-12 12C. Acceptance of the public improvements and a portion of the street known as Jolly Lane in the Harvest Farm Section III subdivision. #276-12 12D. Acceptance of resignation of Steve Anderson from the Workforce Planning Commission. #277-12 12E. Acceptance of resignation of Sarah Jones (D) from the Advisory Recreation and Park Commission with a term expiring November 2013.

O’Neill/Kissmann Eight Voted in Favor

11. UNFINISHED BUSINESS. A. APPOINTED - Appointment of members (3) to the Cable TV Advisory Committee with terms expiring July 2012. (Eric Prause (D), 505 Cat Tail Lane, Donald

Modean(U), 78 Milford Road, and Matthew Montgomery (D), 75 Galaxy Drive).

#278-12 Moran/O’Neill Eight Voted in Favor 12. NEW BUSINESS. F. TABLED - Appointment of a member to the Workforce Development Commission

to replace Steve Anderson. #279-12 Moran/O’Neill Eight Voted in Favor G. APPOINTED - Appointment of a member (D) to the Advisory Recreation and Park

Commission to fill the vacancy left by Sarah Jones, with a term expiring November 2013 – William Wooldridge (D), 226 Briarwood Drive.

#280-12 Moran/O’Neill Eight Voted in Favor

Board of Directors August 14, 2012 Actions Page 4 of 4 H. ADOPTED - Water and Sewer Department – Draft Rules and Regulations. #281-12 Moran/Kissmann Eight Voted in Favor J. Consent by the Town of Manchester as Landlord for the refinancing of the Bennet Housing Complex. #282-12 BE IT RESOLVED that the Board of Directors hereby consents to the refinancing of the Bennet Housing Complex as recommended by the Bennet Housing Corporation and as required by the lease. Gates/Moran Eight Voted in Favor L. Discussion and direction: Board of Education Bond Request. MOVED by Director Topping/SECONDED by Director Pelletier that $4.6 Million be added as a referendum question on the November 2012 ballot, deleting $300,000 for the Illing parking lot. AMENDMENT by Director Kissmann to include $200,000 for architectural services anticipated by the SMARTR Committee and $100,000 for ADA compliance. #283-12 Kissmann/Moran Eight Voted in Favor ADOPTED MAIN MOTION, AS AMENDED, that $4.9 Million be added as a referendum question on the November 2012 ballot. #284-12 Topping/Pelletier Eight Voted in Favor 14. ADJOURNMENT. The meeting was adjourned until the September 4, 2012 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. #285-12 Moran/O’Neill Eight Voted in Favor Adjournment: 10:30 p.m. dph APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS


ONE MEETING AGENDA

PRESENT: Mayor Diana, Deputy Mayor Moran, Secretary O’Neill, Directors Kissmann, Gates, Topping, Pelletier and Tweedie

ABSENT: Director Holmes ALSO: General Manager Shanley and Town Attorney Barry 1. MEETING CALLED TO ORDER.

The meeting was called to order at 7:05 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Diana.

2. AWARDS AND PRESENTATIONS. There were no awards or presentations at this time. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting.)

Sissy Seader, 114 Richmond Drive, said she is the spokesperson for a group of seniors

who play duplicate bridge every Thursday afternoon at the Senior Center. She asked members of her group sitting in the audience to stand. Manchester is privileged to have such a wonderful resource in its Senior Center. She explained that many of the surrounding towns do not offer duplicate bridge. Manchester Senior Center has allowed non-residents to play at the duplicate bridge game for the same fee as Manchester residents. Recently, this has changed. Manchester residents pay $10 per year to join the Senior Center; non-residents have been asked to pay $55 per year. Ms. Seader finds this exorbitant. Many people are on fixed incomes but would like to be able to play. In addition to the $55 per year; non-residents are expected to pay $5 three times per year, plus $1.50 for each bridge game. If you add that together, it’s a big sum of money for an out of town player. The Senior Center is losing money by not allowing non-residents to play. Her goal is to open membership to out of town neighbors for the same fee that Manchester residents pay. When non-residents were allowed to play, there were up to ten tables of bridge. Now there are between five and six tables. Ms. Seader asked the Board of Directors to consider reducing the fee for non-residents back to the same fee as residents.

Bill Paulin, 39-G Bluefield Drive, said communications with residents at West Hill

Gardens is very poor. Copies of minutes of monthly meetings are not available for weeks after the meeting takes place. A meeting was held on July 18 and residents are still waiting for those minutes. Trees and shrubs are being removed with no regard for the quality of life of the residents. The Director is planning to build unneeded patios. The buildings were built with adequate porches with extending roofs that give ample protection from the elements. The patio and landscaping plans are ongoing, unnecessary

Board of Directors August 14, 2012 Minutes Page 2 of 16

and expensive. The Director seems to have a free hand to do as he pleases. He has a reputation of being a bully and he has dictatorial tactics. Mr. Paulin requested a change in command.

Jean Paulin, 39-G Bluefield Drive, also lives at West Hill Gardens and said the place

used to be beautiful. Now the trees and bushes are all cut down. Mr. Barder is a dictator and a bully. Residents are afraid to speak up because they are threatened with eviction. The two social workers are great. It seems like Mr. Barder wants to get rid of everybody, including the social workers.

Eileen Sweeney, 86 Hawthorne Street, asked the Board of Directors to hire appropriate

professionals to evaluate and restore Nathan Hale School to its intended use as an elementary school and voting place. It is an injustice to deprive residents and property owners of this important historic central neighborhood by eliminating basic rights and services. She would like to see preservation architects and contractors brought in to present accurate information and an efficient plan to retain this neighborhood anchor. Ms. Sweeney walked the chalk line that illustrates how much of Center Memorial Park would disappear for the proposed library expansion. Mature shade trees and wide winding sidewalks would be destroyed. The plan does not make sense. The current library system does not appear to have enough of a budget to paint exterior woodwork, clean interiors, and stay open Friday evenings and Sundays at Mary Cheney Library, and mornings, evenings, and weekends at Whiton Library. She asked where funding would come from to clean, paint, and staff a larger library. She would like to see the library used as a traditional reading and study facility with the recreational and entertainment programs moved to another town building. Parking is inadequate for an expanded library. Ms. Sweeney would like to see a day shelter set up for those in need. The new sidewalks on Broad Street are not wide enough. She expected they would be wider to allow family and friends to get out and walk.

Scott Aiken, 92 Laurel Street, suggested we be simple and rational. The schools are in

disrepair. There is an empty school in the east side of Town that will be a cancer that will eat away at the neighborhood. He wondered what the point is in having the Spruce Street Firehouse across from an empty school. He asked what the SMARTR Committee has accomplished so far and where its sense of urgency is. It has taken ten years to make a decision about what to do with the library. Schools are more important than the library. He wondered how long it will take to make a decision about the schools. He previously suggested setting up a bonding commission but has not heard anything about that suggestion. Doing so would increase stewardship and accountability. He would like the Board of Directors to stop making his decisions and asked the Board to allow voters to make decisions with their votes. He is losing patience with Manchester; his kids’ school keeps falling further into disrepair. The east and west side neighborhoods are being hurt.

Evelyn Babella, 12 Bluefield Drive, #D, said she has always thought West Hill Village

was beautiful. She spoke in hopes that the Board of Directors will listen. She goes to meetings and has written to the Board at West Hill Village. The Director is abusive to seniors; he yells at them and tells them not to go over his head. People are afraid to come forward. Ms. Babella said the Director has been taking down beautiful trees. The grounds used to be beautiful and now it looks like scrub grass with untrimmed bushes. She requested help from the Board of Directors.


Priscilla Smith (through Evelyn Babella), 32-F McGuire Lane, presented pictures to the Board of Directors of what her housing complex looked like in front of her unit previously and what it looks like now. It looks entirely different now.

Phyllis Smith, 32-H McGuire Lane, has lived in the same place for 24 years and has seen

a big change. It used to be so beautiful. Now trees are being cut down and the lawn looks terrible. It doesn’t look like the same place.

Denise L’Heureux, 33 Myrtle Street, thinks the Town needs to focus on repairing the

schools in lieu of spending $12.5 Million on a library addition. Out of the $23 Million needed, the Town had designated $4.9 Million to fix immediate problems. Nathan Hale School is now closed. Highland Park School almost faced the same thing about two years ago. Houses were revalued this year and although the value is less, the mill rate increased. Her house taxes have almost doubled in 12 years. The Town has to learn to budget for the money it needs for school repairs. The $12.5 Million proposed for the library will go a long way in repairing our schools.

Joe Kidder, 36 Grissom Road, urged the Board of Education and Board of Directors to

work together to place $4.9 Million referendum on the ballot. Delaying repairs only leads to more costly work in the future. The referendum needs to go in front of the voters now. These buildings are Town assets and need to be maintained on a regular basis.

Fred Spaulding, 18 Myrtle Street, said he is distressed with how easily it seems the

library expansion was placed on the referendum especially as compared with the critical needs for the Town’s schools. The problem is that we have too many schools that need repairs and we don’t have the money to do it. He thinks, perhaps, the greater problem may be that we don’t want to do it enough. We would rather build an exciting, new, unnecessary library complex first. The schools have $20 Million in urgent building repairs. He said Manchester should put first things first, which is the schools’ needs. We should not have a referendum for the library. We have a very good library and its services are excellent.

Kelly Luxenberg, 45 Chatham Drive, asked that the Board of Directors trust the voters

in Manchester to decide whether they want to invest $4.9 Million in our schools. We cannot continue to kick the can down the road any further. Years, and perhaps decades, have gone by without the necessary maintenance to aging buildings. We cannot turn back the hands of time, but we can take the right steps to move forward.

Dan Moran, 145-A1 Chestnut Street, complimented Director Topping for his thinking

regarding Nathan Hale School and Mayor Diana for his work with the Board of Education. He asked that the Board of Directors consider future bonding and planning ahead for the future. Right now the referendum will be $4.9 Million, but that is a pittance compared to what will be needed in the future. In addition we are talking about $12.5 Million for the library, which he thinks does not need to be embellished right now. He is against making a community center out of the library. He expressed concern with the sidewalks on the center island on Broad Street.

William Lawler, 12 Jackson Street, said signs were torn off of his car and this is a

violation of free speech. He asked if he could present some photographs on the overhead projector at the next meeting. His rights were violated last November at the high school during the election.

Board of Directors August 14, 2012 Minutes Page 4 of 16 Marcia Otis, 263 Blue Ridge Drive, spoke as an advocate for her mother and other

seniors at West Hill Gardens. She has never met such a mean spirited individual as Mr. Patrick Barder. He lacks compassion and understanding of the needs of the elderly. He uses his Director status to bully his subordinates and intimidate the elderly. He has poured concrete where there used to be grass, took down trees, and told the manager that she is no longer allowed to have the teacup raffle. The seniors love the teacup raffle. He spends his energy and time bullying people. He changes the rules to suit his ego. The man has a temper and uses no discretion in using it. Ms. Otis spoke of an incident between her mother and Mr. Barder. The building is supposed to be smoke free but he lets people smoke in their apartments.

Chris Pattacini, 49 Timber Trail, supports bringing the $4.9 Million to the voters. These

repairs represent a small portion of the items that are ultra critical and ensure that the schools remain in operation as the SMARTR Committee develops a long term plan. Some of the schools cannot have Smart boards because of the electrical distribution systems in those schools. If the plan is to not do anything with those schools for another five to ten years, then there will be some schools unable to receive the new technology. Yet, when a school is renovated, it will be fully outfitted with Smart boards. We need to ensure there is equity across the district. We also need to ensure adequacy. A third of the money in the $4.9 Million will go toward three roofs for three schools that are already past their useful life. Two leaked this past weekend. One of the opening school projects this year is going to be replacing ceiling tiles where water has leaked through. Staff could be better suited to preparing the schools for opening day. Delaying repairs will result in added costs. He would like the voters to decide.

Merrill Kidd, 158 Folley Brook Lane, has two children in the public school system and

is upset with the condition the schools are in. The children deserve to be safe and in a clean environment, as do the teachers. She would like to see the $4.9 Million on the November ballot to allow the voters to decide what to do. The Board of Education has been very transparent about school needs. She urged the Board of Directors to put the full $4.9 Million on the referendum. She doesn’t want to have to close any schools due to negligence.

Suzanne LaJoy spoke on behalf of her mother who lives on Ada Lane. She has had

nothing but problems since she moved in. The Director, Patrick Barder, is arrogant, is on a major power trip and needs to step down. The Commissioners are aware of what is going on at that facility and are not taking care of anything. Currently, elderly residents are being harassed and derogatory words are being used toward staff members. Mr. Barder told residents not to speak to Commissioners about problems happening and threatened them with being removed from their apartments. He told tenants not to speak to their daughters anymore because he is tired of hearing from them. Mr. Barder was terminated from a similar position in Indiana after 25 years. Ms. LaJoy asked the Board of Directors to take this to the next level and help these elderly residents.

Sara Walton, 69 Columbia Drive, shared a quote from the former Board of Education

Chair, Mike Rizzo, made October, 1999, that says the schools in Manchester are in deplorable condition and action needs to be taken. Thirteen years later, the Board of Education is before the Board of Directors asking for support for a bond referendum that would allow for the overdue repairs caused by a long standing lack of capital project maintenance needed to our school buildings. The maintenance repairs covered in this


$4.9 Million would have been covered in that initial request made in 1999. Unfortunately, we now have experience with what will happen with continued neglect of our school buildings. Last year, the Board of Education requested a bond referendum in the amount of $965,000 to replace the boiler and repair the heating system at Nathan Hale School. That request was denied. The Board of Education had to close the doors of Nathan Hale School due to an inadequate heating system. The findings of the facilities study conducted in 2012 are not much different than a similar study conducted in the late 1990s. There is a history of neglect of our school facilities. Ms. Walton requested that elected officials work together to establish the political will needed to fix Manchester’s crumbling schools. By voting in favor of the full $4.9 Million, we will be demonstrating that there is some political will to right this long standing wrong in our town. By decreasing that amount, we will demonstrate that the political will is not strong enough to make adequate progress toward maintaining our school buildings.

Tom Stringfellow, 183 Hillstown Road, hopes that something can be worked out with

the library. Something needs to be done to modernize and upgrade that building. He is glad for improvements at Whiton Library. Mr. Stringfellow hopes money will be appropriated for school repairs. He hopes the children from Nathan Hale will be accepted into the four schools they will be relocated to.

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. ADOPTED - Actions, July 10, 2012 – Regular Meeting B. ADOPTED - Minutes, July 10, 2012 – Regular Meeting Secretary O’Neill moved and Director Topping seconded the motion.

Eight Voted in Favor

5. COMMUNICATIONS.

Deputy Mayor Moran offered congratulations to Geno Auriema for his accomplishments with the Olympics.

6. REPORTS. A. Manager’s Report. 1. Regional Animal Shelter Update. Julian Freund, Budget and Research Officer, explained that the Regional Animal

Shelter is a project that will provide for a shared facility among the towns of East Hartford, South Windsor, and Manchester. It is funded through a State Regional Incentive Grant awarded in 2008. A former firehouse on Sullivan Avenue in South Windsor will be renovated. Since the last update in March, the final design was completed and the project went to bid. There were eight responses and the contract was awarded for $435,000, which includes the project, a couple of alternatives for a new roof and a privacy fence. That is well under the remaining available grant funds. The renovations began last week and should conclude in early October. The facility will provide 35 dog kennels, a room for cats and other small animals, public areas, office space, storage space and a large outdoor exercise and training area. At the same time, there has been work on an interlocal agreement that will need to be adopted by each of the municipalities participating. It should be on the Board’s September agenda. In addition, some operating procedures are being developed. All of the towns will


implement the animal control enforcement process the way they always have. The only thing changing is the sharing of the facility where impounded animals will go. We will need to get uniform procedures in place and work sessions are scheduled to that end.

General Manager Shanley said it is important to note that the reason we have worked so

hard on this particular project is because it would cost the Town of Manchester over $2 Million for its own facility. We are saving millions of dollars.

2. MSIP Report. Greg Simmons, Director of Finance, said the Board asked what the impact is of the

Board of Education underfunding its share of MSIP. It is not a black and white answer because of the nature of the fund. Because it is an insurance fund, everything is predicated on the number of claims and the cost to defend those claims. The last time there was a study on this fund was 2009. He would like to update that study and create a multi year plan before the next budget cycle.

3. TABLED - Bridge Fees – Senior Center.

Scott Sprague, Director of Recreation, explained that the Senior Center Advisory Board

considered this issue at its June meeting. After a very spirited discussion, they recommended that the fees remain the same. The issue is the non-resident fees for the Senior Center, which are set by the Board of Directors. The only comparable community in our area is South Windsor. Mr. Sprague explained that in other areas of the Recreation Department when there are programs that allow non-residents to participate, a non-resident is charged a fee that is never more than double the fee for the program. In this situation, a resident bridge player would pay $5 three times per year in addition to their $10 center membership. If a non-resident paid double what a resident pays, that would set the fee at $50 per year rather than the $70 currently being paid by a non-resident. That would be consistent with non-resident registration fees throughout the rest of the recreation programs.

Deputy Mayor Moran asked Mr. Sprague to find out more about the $1.50 per game

and also to double check the South Windsor fees. Director Pelletier said this is the third time this issue was brought to the Board of

Directors and asked if any members of the Senior Center Advisory Board play bridge. Mr. Sprague didn’t think so. Ms. Pelletier said information received during the Board meeting is different than other information received and that is a concern. She would like some clarification on the data provided and something in writing from the Senior Center Advisory Board.

Director Tweedie said he thinks out of town players should be paying more than our

residents. More importantly, he wants to make sure residents are not ever denied play. Mayor Diana asked what the Recreation Department does for kids that want to

participate in sports but cannot afford to. Mr. Sprague explained that there is a fee waiver program evaluated by the Human

Services Department. He has never run into a situation in which it was used for out of town players.

Board of Directors August 14, 2012 Minutes Page 7 of 16 Director Kissmann moved to table and Director Topping seconded the motion.

Eight Voted in Favor B. Other Reports. Deputy Mayor Moran requested a report on West Hill Gardens. General Manager Shanley explained that the Housing Authority is not a department of

the Town of Manchester. He and Mayor Diana have discussed this and will bring this matter to the attention of the people appointed to run the Housing Authority.

Director Pelletier said these are residents of Manchester that have brought forward

complaints of harassment, bullying, etc and complaints should be brought forward to our Human Services Department and the Department of Protective Services should be contacted on behalf of these residents.

ADOPTED – Motion to suspend the rules and address Item 12.K, Recommendation from

Advisory Recreation and Parks Commission to name the Nike Site Softball Field after John Phelps.

Deputy Mayor Moran moved and Director Topping seconded the motion.


12K. Recommendation from Advisory Recreation and Parks Commission to name the Nike Site Softball Field after John Phelps. Tom Tierney, Advisory Recreation and Parks Commission, said Tom Crockett made a

presentation to Advisory Recreation and Parks Commission that the Nike Site Softball Field be named after John Phelps and was unanimously endorsed. It acknowledges the many, many years of John’s involvement in the community.

Tom Crockett, Advisory Recreation and Parks Commission, said he graduated from

high school with John Phelps. John received a National Football Award for advancement of youth football and spent 50 years working with Midget Football. He won the unsung hero award for the Sports Hall of Fame in 1982. He has served as a Crossing Guard in Manchester since 1977. He has worked for the Park and Recreation Department since 1982 and has worked at Camp Kennedy and with the Little League for 27 years. John is just a terrific guy that has spent a tremendous amount of time volunteering in this Town.

Director Topping concurs wholeheartedly. He remembers him from football and Little

League. He has been a fixture in Manchester. Director Kissmann supports this. He has known John for a long time and he is a true

volunteer. Director Pelletier said there is no question that John Phelps is worthy of having anything

in Town named after him. Director Tweedie said John Phelps is always doing the right thing for people.

Board of Directors August 14, 2012 Minutes Page 8 of 16 Mayor Diana said Mr. Phelps is an incredible man and this is a fine tribute.

ADOPTED – Motion to name the Nike Site Softball Field after John Phelps

(Recommendation from Advisory Recreation and Parks Commission). Deputy Mayor Moran moved and Director Topping seconded the motion.


ADOPTED – Motion to suspend the rules and address Item 12.I, Bolton Lakes Regional Water Pollution Control Authority request regarding service area.

Deputy Mayor Moran moved and Director Topping seconded the motion.


12.I. Bolton Lakes Regional Water Pollution Control Authority request regarding service area.

General Manager Shanley explained that Attorney Penny represents Mr. Taylor, the

developer of the parcel. Mr. Morra is the Chairman of the Bolton Lakes Regional Authority, with whom we currently have an agreement. The issue is a development in Bolton over an aquifer. It is a function of the Bolton Planning and Zoning Commission to determine whether or not the area is properly zoned for that kind of development. The agreement we currently have with Bolton and Vernon is to allow for development in that area and we are obligated to take the sewage in that area up to 300 feet back from Route 44. We have a maximum of 200,000 gallons that we will take from Bolton and Vernon. The question before the Board is whether or not to authorize an extension of that 300 feet by an additional 350 feet so there can be a greater and deeper development of that area. Subsequently, there has been a discussion about the potential for bringing water to that area as well. Mr. Soper, Water and Sewer Administrator, has composed a memorandum to the Board of Directors, discussing some of the issues that would need to be dealt with on that matter. The most pressing issue for those that seek to develop the site, is whether or not the Town of Manchester would be amenable to extending that area specifically for this development, up to an additional 350 feet. The developer is under an obligation to go to the State and have the Office of Policy and Management and ultimately DEEP approve a change in the development map to reflect that. They are unable to take that step if the Town of Manchester is not amenable to extending that development by another 350 feet. It is the Water and Sewer Department’s view that, because this is over an aquifer, it should be properly sewered and septic systems would not be the preferred way of handling sewage.

Attorney Steve Penny emphasized that the water issue is a separate issue from the sewer

issue. It is the sewer issue that is the most critical. The developer is interested in negotiating with the Town of Manchester for water, but that is a separate issue. The sewers will protect the aquifer and watershed area, as opposed to developing the site with septic systems, which would not be as beneficial an approach.

General Manager Shanley said when last discussed, the Board of Directors’ reaction

was lukewarm. Direction was provided to staff to structure this agreement so there would be some benefit to Town of Manchester ratepayers aside from simply the per gallon fee. Mr. Soper prepared some options to answer that question.

Board of Directors August 14, 2012 Minutes Page 9 of 16 Ed Soper, Water and Sewer Administrator, said if this area were to be developed he

would prefer sewer over septic. The current agreement is for up to 200,000 gallons. He considered a surcharge on generation from the additional 350 feet. Another option would be a multiplier rate based on the amount of flow from that extra 350 feet. The biggest concern is that the development be sewered. The expense of the extension should be borne by the developer.

General Manager Shanley said State Statutes allow for an opportunity to enter into an

agreement with the Town of Bolton for relief on property tax paid by the Town of Manchester on its land in Bolton. That may be worth exploring.

Director Pelletier clarified that the decision regarding charges is not on the agenda. The

issue before the Board is whether we are willing to provide sewer service to the area. She was answered in the affirmative. This situation is unique in that we do not control the development outside our Town’s borders. There are some concerns about our aquifer if a development were to take place.

RECESS.

The Board took a brief recess at 9:10 p.m. and returned at 9:32 p.m.

Director Topping moved and Director Tweedie seconded the motion.


ADOPTED – MOTION regarding the Bolton Lakes Regional Water Pollution Control Authority request regarding service area – RESOLVED, it is the Board of Directors’ intent to expand sewer service to the parcel by 350 feet to allow for sewage collection should negotiations regarding an amendment to the agreement be successfully completed.

Director Tweedie moved and Secretary O’Neill seconded the motion.

Eight Voted in Favor 7. PRESENTATION OF BID WAIVER REQUESTS. There were no bid waiver requests at this time. 8. PUBLIC HEARINGS (formally advertised). A. Appropriation to Special Projects as follows: 1. Health Department – Lead Poisoning Prevention and Control Program ........$7,690 to be financed by a grant from the Connecticut Department of Public Health. 2. Special Grants – Chronic Disease Prevention Program ..................................$8,393 to be financed by a grant received from the Connecticut Department of Public Health and authorization for the General Manager, Scott Shanley, to enter into and amend all related contracts or amendments with the State of Connecticut Department of Public Health or its successor agency.

Board of Directors August 14, 2012 Minutes Page 10 of 16 3. Youth Service Bureau ....................................................................................$2,500 to be financed by a grant from the Connecticut Department of Children and Families for outreach to surrounding East of the River communities to create new programs and enhance existing programs to benefit youth with behavioral health needs. 4. Public Safety - Police Department .................................................................$40,000 to fund the Summer 2012 Violence Reduction Initiative Program to be financed by a grant from the U.S. Department of Justice. 5. State Asset Forfeiture Account .......................................................................$1,713 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.

6. Federal Asset Forfeiture Account ...................................................................$9,934 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. 7. Manchester School Readiness Council (FY12/13) ....................................$115,346 to be financed by a grant from the State Department of Education for twenty-one program spaces for pre-school children provided by Manchester Early Learning Center. Mayor Diana opened the floor for public comment at this time. Scott Aiken, 92 Laurel Street, said Washington Elementary School After School

Program is part of a systemic approach to educating our children. The homegrown after school program far exceeds the current privatized MELC after school programs offered concurrently in Washington School and other schools in Manchester. Teachers and paraprofessionals are involved in this program, as well as parents who have been hired to help out with the children. It is an extension of the school day for a lot of the students that are involved in the program. It offers a continuity that does not exist with the MELC program. Instead of a bunch of latch key kids you have teachers helping students with their homework. Neighborhood schools are very important. The idea of super schools concerns him a little. Manchester touts itself as the City of Village Charm, but where is the village charm if you are sending your elementary school kid halfway across town to a large school rather than a neighborhood school. Neighborhood schools are critical for the neighborhood. They offer neighborhood cohesion, they are a community and civic gathering place and up until this year a voting place. We need to invest in our neighborhood schools; it is important to the entire neighborhood. He asked the Board of Directors to research the case for neighborhood schools.

There being no further public comment, the hearing on this item was closed. B. Appropriations to Education Special Projects as follows: 1. Increase to MRA Out-of-Town Tuition (FY 11/12) .......................................$2,186 to be financed by projected increase in tuition. 2. Increase to Washington Media Arts Magnet School After School Program (FY 11/12) ................................................................$60,000

to be financed by anticipated parent tuition fees.

Mayor Diana opened the floor for public comment at this time. There being no public comment the hearing on this item was closed.

Board of Directors August 14, 2012 Minutes Page 11 of 16 C. Appropriation to General Fund as follows:

1. Human Services – Senior, Adult and Family Services ......................................$300 to offset conservator services for clients to be financed by a payment

from the estate of a conserved resident.


D. Appropriations to Capital Projects – Drainage 1. Stormwater Outfall Retrofit Project at Adams Street ...................................$45,798 to be funded by a 319 Nonpoint Source Grant under the Clean Water Fund. 2. Stormwater Outfall Retrofit Project at Middle Turnpike West ....................$90,000 to be funded by a 319 Nonpoint Source Grant under the Clean Water Fund. Mayor Diana opened the floor for public comment on this item.

Scott Aiken, 92 Laurel Street, asked that the drainage problems on Center Street near the train trestle be addressed if possible. There being no further public comment, the hearing on this item was closed.

E. Appropriation to Capital Improvement Reserve –

1. Rotary Club of Manchester Donations……………………………………...$2,000 to plant trees in honor of District 7890 Rotarians which is gratefully

acknowledged and accepted.


ADOPTED – Motion to add Item 8.D to the Consent Calendar. Secretary O’Neill moved and Deputy Mayor Moran seconded the motion.

Eight Voted in Favor 9. ADOPTED - CONSENT CALENDAR (with Item 8.D added). 8A. Appropriation to Special Projects as follows: 1. Health Department – Lead Poisoning Prevention and Control Program ........$7,690 to be financed by a grant from the Connecticut Department of Public Health. 2. Special Grants – Chronic Disease Prevention Program ..................................$8,393 to be financed by a grant received from the Connecticut Department of Public Health and authorization for the General Manager, Scott Shanley, to enter into and amend all related contracts or amendments with the State of Connecticut Department of Public Health or its successor agency. 3. Youth Service Bureau ....................................................................................$2,500 to be financed by a grant from the Connecticut Department of Children and Families for outreach to surrounding East of the River communities to create new programs and enhance existing programs to benefit youth with behavioral health needs.

Board of Directors August 14, 2012 Minutes Page 12 of 16 4. Public Safety - Police Department .................................................................$40,000 to fund the Summer 2012 Violence Reduction Initiative Program to be financed by a grant from the U.S. Department of Justice. 5. State Asset Forfeiture Account .......................................................................$1,713 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. 6. Federal Asset Forfeiture Account ...................................................................$9,934 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. 7. Manchester School Readiness Council (FY12/13) ....................................$115,346 to be financed by a grant from the State Department of Education for twenty-one program spaces for pre-school children provided by Manchester Early Learning Center. 8B. Appropriations to Education Special Projects as follows: 1. Increase to MRA Out-of-Town Tuition (FY 11/12) .......................................$2,186 to be financed by projected increase in tuition. 2. Increase to Washington Media Arts Magnet School After School Program (FY 11/12) ................................................................$60,000

to be financed by anticipated parent tuition fees. 8C. Appropriation to General Fund as follows: 1. Human Services – Senior, Adult and Family Services .......................................$300

to offset conservator services for clients to be financed by a payment from the estate of a conserved resident. 8D. Appropriations to Capital Projects – Drainage 1. Stormwater Outfall Retrofit Project at Adams Street ...................................$45,798 to be funded by a 319 Nonpoint Source Grant under the Clean Water Fund. 2. Stormwater Outfall Retrofit Project at Middle Turnpike West ....................$90,000 to be funded by a 319 Nonpoint Source Grant under the Clean Water Fund. 8E. Appropriation to Capital Improvement Reserve –

1. Rotary Club of Manchester Donations……………………………………...$2,000 to plant trees in honor of District 7890 Rotarians which is gratefully

acknowledged and accepted. 12A.Appropriation to Special Projects (under $500) as follows: 1. Hockanum River Linear Park Special Grant Account .......................................$150 to be financed by donations and revenue from the sale of t-shirts and sweatshirts. 2. Hockanum River Linear Park Special Grants Account .....................................$242 to be financed by a donation from David Askew which is gratefully acknowledged and accepted. 3. Memorial Tree Program .......................................................................................$50 to be financed by donations received which are gratefully acknowledged and accepted. 4. Police Donations Revenue Account - Manchester Police Explorer Post .......... $310 to be funded by dues ($210) and a donation from E. Lopez ($100) which is gratefully acknowledged and accepted. 5. Human Services Donation Account .....................................................................$75 to be funded by a donation for backpacks and school supplies from Marilyn Wilson which is gratefully acknowledged and accepted.

Board of Directors August 14, 2012 Minutes Page 13 of 16 12B. Approval of early retirement for Barbara Asaro, Board of Education. 12C. Acceptance of the public improvements and a portion of the street known as Jolly Lane in the Harvest Farm Section III subdivision. 12D. Acceptance of resignation of Steve Anderson from the Workforce Planning Commission. 12E. Acceptance of resignation of Sarah Jones (D) from the Advisory Recreation and Park Commission with a term expiring November 2013.

Secretary O’Neill moved and Director Kissmann seconded the motion. Eight Voted in Favor

10. ACTION ON ITEMS OF PUBLIC HEARING. There were no public hearing items requiring action. 11. UNFINISHED BUSINESS. A. APPOINTED - Appointment of members (3) to the Cable TV Advisory Committee with terms expiring July 2012. (Eric Prause (D), 505 Cat Tail Lane, Donald

Modean(U), 78 Milford Road, and Matthew Montgomery (D), 75 Galaxy Drive).

Deputy Mayor Moran moved and Secretary O’Neill seconded the motion. Eight Voted in Favor

12. NEW BUSINESS. F. TABLED - Appointment of a member to the Workforce Development Commission

to replace Steve Anderson. Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Eight Voted in Favor G. APPOINTED - Appointment of a member (D) to the Advisory Recreation and Park

Commission to fill the vacancy left by Sarah Jones, with a term expiring November 2013 – William Wooldridge (D), 226 Briarwood Drive.

Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Eight Voted in Favor H. ADOPTED - Water and Sewer Department – Draft Rules and Regulations. Mr. Soper explained that the biggest issue these Rules and Regulations addresses is the

lawn watering exception meter. People feel that the water is going onto the lawn and not returning to the sewer system. In 2006, a third party rate study was completed and it was decided that sewer use charges would be based on water consumption. This was thought to be the most fair and equitable method of distributing those fees. It ensures conservation and frugality. If having a green lawn was important to a customer, he or she could make a conscious decision to apply water to his or her lawn and pay for the water and sewer usage. If having a green lawn wasn’t particularly important, one could save by not watering one’s lawn.

Board of Directors August 14, 2012 Minutes Page 14 of 16 General Manager Shanley explained that one area that is a bit more lenient is the filling

of swimming pools. The proposed rules would allow for an exception from the sewer charge if a customer can properly document to the Water Department the amount of water needed to initially fill a pool or for a liner repair or replacement.

Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Eight Voted in Favor J. Consent by the Town of Manchester as Landlord for the refinancing of the Bennet Housing Complex. Greg Simmons, Director of Finance, said the financing plan is the same as was

previously brought to the Board. Bennet Housing Corporation wanted the opportunity to have another meeting with residents, allowing them an opportunity to comment on the rent increases included in the plan. The increase is $20 per month for a one bedroom unit and $25 per month for a two bedroom unit. Approximately twelve residents were present for the meeting. Capital improvements and the rent increase were discussed. Residents at the meeting had no concerns about the rent increase, provided the capital improvements take place.

BE IT RESOLVED that the Board of Directors hereby consents to the refinancing of the Bennet Housing Complex as recommended by the Bennet Housing Corporation and as required by the lease. Director Gates moved and Deputy Mayor Moran seconded the motion.

Eight Voted in Favor L. Discussion and direction: Board of Education Bond Request. MOVED by Director Topping/SECONDED by Director Pelletier that $4.6 Million be added as a referendum question on the November 2012 ballot, deleting $300,000 for the Illing parking lot. Director Topping said he would like to delete the $300,000 for the Illing parking lot

because he doesn’t think it is prudent to pay for something over 20 years when its life expectancy is less. The Board of Education members, as well as the citizens, have been heard and in the spirit of cooperation, he will support the request. Mr. Topping asked that the Board of Education hear the request of the citizens that are tired of putting millions of dollars into schools only to have them neglected. This is a new beginning and he hopes the Board of Education will do its part to maintain the investment that the Town’s taxpayers will put into buildings for future generations’ use.

General Manager Shanley reminded Board members that the SMARTR Committee has

a need for funding in order to engage an architect and it was discussed that it would be included in this bond request. In addition, there are $125,000 in ADA issues the State is requiring be repaired. He asked that also be included in the bond request.

Director Topping asked if there were any unexpended funds after the close of this past

fiscal year.

Board of Directors August 14, 2012 Minutes Page 15 of 16 Richard Kisiel, Interim Superintendent of Schools, said there are no leftover funds in the

past year’s budget that can be applied. AMENDMENT by Director Kissmann to include $200,000 for architectural services anticipated by the SMARTR Committee and $100,000 for ADA compliance. Director Kissmann moved and Deputy Mayor Moran seconded the motion.

Eight Voted in Favor Deputy Mayor Moran said this process has been long, intense, and well thought out. He

still feels strongly that the Spruce Street neighborhood, the parents of Nathan Hale School and the entire Manchester community need to know the direction of that school. It’s only fair to them.

Mayor Diana said setting the budget is the responsibility of the Board of Directors.

Maintaining a fiscally secure Town requires discipline and planning. Fixing school facilities will take years. The Board of Education is well run and has dealt swiftly with the challenges it faces. Our schools are well run, yet we have critical needs in our buildings. In the last seven years, $100 Million has gone into our schools. He is sure another $100 Million will be invested in the next several years. Running a Town includes many financial demands and interests. We have Neighborhoods and Families, the birth to three program, Youth Services, the homeless, the seniors, social services, roads and sidewalks, parks and recreation, and emergency services. This year, after 20 years of debate, we have the library upgrade. He was initially of the opinion that this referendum should not be on the ballot in November because he wanted the library to have its day. Over the course of the last several months, he has decided this is a decision that should be made by the residents of the Town of Manchester.

ADOPTED MAIN MOTION, AS AMENDED, that $4.9 Million be added as a referendum question on the November 2012 ballot. Director Topping moved and Director Pelletier seconded the motion.

Eight Voted in Favor M. Discussion: Purchase of iPads for the Board of Directors to eliminate copy costs of agendas and mail logs. Mayor Diana said he asked that this item be placed on the agenda. We have all made an

effort to “ go green” and save money. He thinks the Board of Directors should follow the lead of the Board of Education and take this step in the right direction. It will eliminate a huge expense of sending out volumes of paper.

Deputy Mayor Moran said he has a laptop issued by the Town that is very outdated. He

thinks this will get the Board to the next level. Director Gates asked if there are any cost saving statistics at this time. General Manager Shanley said he does not have any statistics; this is not a staff

initiated suggestion. The Town has a technology policy that can be amended. Electronic agendas have been issued for years but we have found that almost everybody likes a hard copy as well. This initiative will only save if everybody on the Board of Directors


decides they do not also want a hard copy. The savings will be driven by the Board members.

Director Gates would like the Board to challenge each other and set a target for savings. Director Kissmann said he will support this. He does have a Town computer that he

was using regularly, but he doesn’t use it as often as he used to. He agrees Board members should agree to do away with hard copies.

Director Pelletier is inclined to support this item provided the intent is to give up the

hard copies. There are frozen positions in the Manager’s office and the staff there puts the binders together for Board members, which is a lot of work. Delivery services could also be saved with electronic delivery.

There was a consensus among Board members to move to iPads. 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN. Director Topping spoke with William Kelly of the Perkins Street area who asked him to

contact the General Manager regarding traffic issues. He has contacted the Police Department on several occasions without any success.

14. ADJOURNMENT. The meeting was adjourned until the September 4, 2012 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Eight Voted in Favor Adjournment: 10:30 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

Manchester Police Department Inter-office Memorandum

To: Scott Shanley, General Manager Date: August 2, 2012 Subject: Board Agenda Item – Animal Control Donations $3,500.00 Manchester Animal Control has received one (1) check donation in the amount of $3,500.00 which was mandated by the court and the individuals requested that Animal Control be the recipient ($2,000.00 from R. Muirhead and $1,500.00 from B. Saro-Posillico). I request that the amount of $3,500.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation. _____________________________ Marc L. Montminy Chief of Police Check(s) and/or cash sent to: Accounting

MEMO Date: August 6, 2012 To: Scott Shanley, General Manager Julian Freund, Budget Office Gregory Simmons, Finance Director Dede Moore, Administrative Services cc: Donna Huot, Executive Assistant Mary Roche Cronin, Human Services Department, Director From: Maryann Cherniak Lexius, Director of Health Re: Request to appropriate a donation from the Little Theatre of

Manchester at Cheney Hall in the amount of $900.00 toward the purchase of an Automatic Electronic Defibrillator (AED).

Background Since May of 2008, the Manchester Health Department has been actively involved in community level heart health education and CPR training. As part of this initiative, on September 8, 2009, Manchester received a designation as a “Heart Safe” community. This designation was received at a Board of Directors meeting on September 8, 2009 through a presentation by the State Department of Public Health, and formalized by a Proclamation provided by Mayor Spadaccini. The HeartSafe/AED committee consisting of Town and Public School representatives meets regularly and is dedicated to strategically placing AEDs throughout the community in key locations such as schools, town buildings, recreational areas and community centers, to be readily available during cardiac emergencies. In tandem, with the placement of AEDs the Health Department is actively involved in providing CPR/AED training for residents of Manchester and town employees who have expressed a willingness to respond and assist until emergency personnel arrive. Discussion/Analysis To date, twenty-eight (28) AED’s have been purchased and placed in town buildings where the committee determines the greatest need exists. Also, every public school has an AED on premises. Donations have allowed for the purchase of the AED’s, which we hope will continue, until all identified areas have an AED positioned in place and supported by designated trained staff and volunteers. The Manchester Health Department is in receipt of $900.00 from the Little Theatre of Manchester at Cheney Hall to be used toward the purchase of an AED to be located at the Theatre. Financial Impact None. Recommendation On behalf of the Town of Manchester, please accept the generous donation from the Little Theatre of Manchester at Cheney Hall with gratitude; and request appropriation of this donation to Special Grant Account 211 (SG 211), toward the purchase of AED’s in the amount of………………………………………$900.00

TOWN OF MANCHESTER MANCHESTER PUBLIC LIBRARY

Date: August 3, 2012 To: Scott Shanley, General Manager From: Douglas McDonough, Library Director Subject: Request for Board Acceptance and Appropriation of $1,140

Background. Checks have been received in the amount of $1,000 from Margaret Crone, $20 from Nancy McNamara, $25 in memory of Doris Bartz from Jean Miller, $20 from Carol Pomilio in memory of Hari Raina and $75 in memory of David Whitaker from Robert and Victoria Miorelli. Discussion/Analysis. These donations will be used towards the purchase of books for the Manchester Public Library. Financial Impact. $1,140 in donation. Other Board/Commission Action. N/A Recommendations. Request that the Board of Directors accept with thanks and appropriate to the Library’s Trust Fund Account 755. Attachments. Copy of memos and checks to Finance Department.

Town of Manchester Office of Neighborhoods and Families

To: Scott Shanley, General Manager From: Christopher Silver, Director, Office of Neighborhoods and Families Subject: September Agenda Item –Art Start Donation Date: August 17, 2012 Background. Art Start is an afterschool art education program for children grades 3-5 living within the Nathan Hale School District in collaboration with my office, the Youth Services Bureau-Neighbors for Kids Program, Recreation and Manchester Community College. Discussion/Analysis. Financial Impact. Other Board/Commission Action. Recommendations. I am requesting that an item be placed on the next Board of Directors meeting agenda requesting an appropriation for $1000 regarding a donation from the Clarence Jeffers Trust to the Office of Neighborhoods and Families for the Art Start Program. The donation is to for art supplies, food and transportation for the program. Attachments. Cc: Greg Simmons, Director of Finance Donna Huot, Executive Assistant

TOWN OF MANCHESTERPUBLIC WORKS DEPARTMENT

INTER-OFFICE MEMO

Scott Shanley, General Manager

FROM: Mark Carlino, Director of Public Works

DATE: August 17,2012

Acceptance of Donation -Kocian Law GroupConstruction and Installation of Bus Shelter -356 Middle Turnpike West

The Town of Manchester has received a donation of $5,000.00 from Nicholas T. Kocian, Esq., ofthe Kocian Law Group, to be used by the Town to construct a bus shelter outside of356 MiddleTurnpike West.

The Board of Directors is asked to accept this generous donation.

The construction will begin shortly and we expect to receive the new shelter so that it can beinstalled this fall.

MFC: mlc

c: Nicholas Kocian, EsquireJeff LaMalva, Town EngineerKen Longo, Field Services Superintendent

R:\PUBLIC\Units\Administration\StafI2012\MFC2012\Memo to Scott -Bus Shelter Donation.docx

TOWN OF MANCHESTER, CONNECTICUT INTEROFFICE MEMORANDUM FINANCE DEPARTMENT MEMO TO: Mr. Scott Shanley, General Manager SUBJECT: Operation of 901/903 Main Street DATE: August 22, 2012 Background: In December, 2011 the Board of Directors voted to accept the donation of 901/903 Main Street from First Niagara Bank. The Town, in partnership with Manchester Community College has been converting the building for use as gallery space, classroom space and potential office rental space. Discussion: The Town has secured two leases for this property. The first one with the Manchester Board of Education for the activities of the Manchester Adult and Continuing Education program. This lease calls for monthly rental payments of $1,334.00. The second lease is with Manchester Community College Foundation for the purpose of an art gallery, performances, meeting, seminars and educational sessions. This lease calls for monthly rental of the operating expenses of the facility less any other rents received for the building. Financial Impact: The lease with Manchester Community College Foundation will cover the operating costs of the building. The town will still have the responsibility for repairs and maintenance of the buildings structural and mechanical systems and insurance. Recommendation: We recommend the Board of Directors approve the revenue and expense appropriation of $65,000 representing the estimated annual cost of operation for this facility. Gregory Simmons Director of Finance Mark Carlino Director of Public Works

901/903 Main Street

Estimated Annual Operating Costs

SG230

Utilities:

6421 Electric 20,000

6422 Water & Sewer 600

6423 Natural Gas 15,000

6426 Telephone 1,000

6490 Trash Pick up 800

Maintenance Contracts:

6450 HVAC Service 2,340

6450 Cleaning 15,120

6450 Elevator Service 1,680

6450 Fire Extinguishers 250

6450 Fire Alarm Maint. 400

6450 Fire Sprinkler Service 400

6450 Fire Alarm Service 300

6450 Security Alarm Monitoring 140

6520 Snow Removal 4,170

Misceallaneous:

6450 Pest Management 300

6690 Consumables 2,500

Total 65,000

TOWN OF MANCHESTER PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

RECEIVED TO: Scott Shanley, General Manager AU6 u1 tiJ12

FROM: Jeff LaMalva, Town Engineer @) .GENERAL MANAGER

DATE: July 31, 2012

RE: Appropriation for Tolland Turnpike Pavement Rehabilitation State Project No. 76-218

Background:

In September 2011, the Town ofManchester was awarded a grant under the Urban Component of the federal Surface Transportation Program for the resurfacing of Tolland Turnpike. The project will involve the milling and resurfacing of Tolland Turnpike between Buckland Street and 500' east of Oak Forest Drive at an estimated total cost of $973,000. An alternate bid to extend the easterly project limits to Slater Street will be included at an estimated cost of $353,000.

The Town will be reimbursed for 80% of the construction costs for the project. Under the terms of the program, the maximum grant amount was capped at $612,640. However, CRCOG recently supplemented this project with an additional $250,000, raising the Town's maximum reimbursement to $862,640.

Action:

The Board of Directors is being asked to appropriate $862,640 to the Capital Improvements Reserve - Tolland Turnpike Pavement Rehabilitation, to be funded by a federal grant under the Surface Transportation Program.

cc: Mark Carlino, Director of Public Works Greg Simmons, Director of Finance Derrick Gregor, Assistant Town Engineer Tim O'Neil, Administrative Staff Attorney

R:\Project\Public Works\2011112 • Tolland Tpk Pavement Re-Hab (DOT 76-218)\Correspondence\Memo to Shanley for Resolution Approval Appropriation.doc

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EXTRACT OF MINUTES OF PUBLIC HEARING AND MEETING OF THE BOARD OF DIRECTORS

OF THE TOWN OF MANCHESTER HELD ON SEPTEMBER 4, 2012

A Public Hearing and Meeting of the Board of Directors of the Town of Manchester, Connecticut, was held in the Hearing Room at Lincoln Center, Manchester, Connecticut, on September 4, 2012 at _________ p.m. Present: Absent: The Secretary read the call for the Public Hearing. The Secretary read Agenda Item No. ______ relating to a proposed resolution authorizing the appropriation of $4,900,000 for certain school repairs, renovations, construction and improvements and, to finance such appropriation, the issuance of bonds and notes in an aggregate principal amount not to exceed $4,900,000 (or such amount as may be necessary after the deduction of grants therefor). A Public Hearing was held on the project and on the appropriation at which approximately ____ persons spoke. The Chairman then declared the Public Hearing closed as to Agenda Item No. ________. ______________ moved and ______________ seconded the adoption of the following resolution:

RESOLUTION AUTHORIZING AN APPROPRIATION OF $4,900,000 TO CAPITAL ACCOUNTS FOR THE 2012 – 2013 BUDGET FOR CERTAIN SCHOOL REPAIRS, RENOVATIONS, CONSTRUCTION AND IMPROVEMENTS AND THE FINANCING OF SAID APPROPRIATION BY THE ISSUANCE OF GENERAL OBLIGATION BONDS OF THE TOWN AND NOTES IN ANTICIPATION OF SUCH BONDS IN AN AMOUNT NOT TO EXCEED $4,900,000, OR SO MUCH AS MAY BE NECESSARY AFTER DEDUCTING GRANTS THEREFOR

RESOLVED, (1) That subject to the approval of the voters at an election required by Section 5-25 of the Charter of the Town of Manchester (the “Charter”), there is hereby authorized the making of certain building and infrastructure repairs, renovations, construction and improvements, as determined from time to time by the Board of Directors (the “Board”), at Manchester High School, Illing Middle School, Waddell Elementary School, Verplanck

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Elementary School, Bowers Elementary School, Keeney Street Elementary School, Washington Elementary School, Buckley Elementary School, Robertson Elementary School and the Central Offices for the Manchester Public Schools, including, but not limited to, roof replacement and repairs, elevator repairs, gas piping repairs, classroom renovations, interior space reallocation, building expansion, removal of portable classrooms, construction of classrooms and storage and other support areas associated therewith, demolition, electrical, mechanical and plumbing improvements, brick repointing and repairs, carpet removal, the purchase and installation of equipment, fixtures, furnishings and other materials for the foregoing schools, and design, construction, site work, engineering, permitting, plan preparation, inspection, architectural, legal, administration, temporary and permanent financing and any other costs and expenses related thereto (the “Project”). Specifically included as part of the Project is the funding of $100,000 for ADA compliance issues and $200,000 for planning, architectural and engineering costs required by the School Modernization and Reinvestment Team Revisited (SMRTR) committee in its study and evaluation of the Town’s educational facility needs. The Board shall determine the scope and particulars of the Project and may reduce or modify the scope of the Project if funds are insufficient to complete all components of the Project, and the entire appropriation authorized hereby may be spent on the Project as so reduced or modified. (2) That to meet said expenses in connection with the Project, but subject to the approval of the Project by the voters, there be and hereby is appropriated and added to the Capital Accounts for the Budget for the fiscal year 2012-2013, the following sum, namely:

Purpose Amount of Appropriation Particular 2012/2013 Budget

Various school repairs, renovations and improvements

$4,900,000 Capital Accounts

Said appropriation shall be in addition to all appropriations for such purposes adopted prior or subsequent to the effective date of this resolution, unless otherwise provided by the Board, but inclusive of state and federal grants in aid thereof. The Board and the Board of Education shall approve each improvement purpose as required in order to apply for and receive state or federal grants. (3) That because the foregoing appropriation and addition to the Budget will increase the total of the expenditure side of the Budget for said fiscal year, it is hereby determined that the foregoing appropriation may be financed by general obligation bonds or notes of the Town, secured by the full faith and credit of the Town, in an amount not to exceed $4,900,000 (or such amount as may be necessary after the deduction of state and federal grants therefor) which the Board hereby authorizes under and pursuant to the Charter, the General Statutes of Connecticut and any other law thereto enabling, subject to the approval of the Project at referendum by the voters as required by Section 5-25 of the Charter. The bonds and notes shall be general obligations of the Town, and each bond and note shall recite that every requirement of law relating to its issue has been duly complied with, that it is within every debt and other limit prescribed by law, and that the full faith and credit of the Town are pledged to the payment of the principal thereof and the interest thereon.

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(4) That the foregoing addition to said annual Budget is hereby deemed necessary and in the best interests of the Town pursuant to Section 5-8 of the Charter. (5) That the Town issue and renew temporary notes from time to time in anticipation of the receipt of the proceeds from the sale of the bonds or notes for the Project or the receipt of grants for the Project. The amount of the notes outstanding at any time shall not exceed $4,900,000. The notes shall be issued pursuant to Section 7-378 of the Connecticut General Statutes. The Town shall comply with the provisions of Section 7-378a of the Connecticut General Statues with respect to any notes that do not mature within the time permitted by said Section 7-378. (6) That the Director Finance is authorized to appoint a certifying and paying agent for such notes and bonds, and that Updike, Kelly & Spellacy, P.C., Hartford, Connecticut, is designated as the attorneys at law to render an opinion approving the legality of such issue or issues.

(7) That the Director of Finance, the General Manager and the Chairman of the Board of Directors, or any two of them (the “Officials”), be authorized to issue said bonds and notes of the Town in an amount not exceeding $4,900,000 (or such amount as may be necessary after deducting grants available therefor), in one or more series, to sign any bonds or notes by their manual or facsimile signatures; and to determine the amounts, the rate or rates of interest for such bonds and notes, their date or dates, their maturity or maturities, the dates of principal and interest payments on such notes and bonds, the form of such bonds and notes, the provisions for protecting and enforcing the rights and remedies of the holders of such bonds and notes and all other terms, conditions and particular matters regarding the issuance and securing of such bonds and notes and to sell and deliver the same, and provide and/or execute all agreements, certifications and supporting documentation as may be necessary or desirable to accomplish such purposes and to comply with the requirements of the Internal Revenue Code of 1986, as amended, Securities and Exchange Commission Rule 15c2-12, the provisions of the Charter, Chapter 109 of the Connecticut General Statutes and any other act of the General Assembly thereto enabling. Pursuant to Section 7-370 of the Connecticut General Statutes, except as otherwise provided herein, the Officials are delegated authority to determine the terms, details and particulars of borrowings authorized by this resolution. (8) Official Intent. The Town hereby expresses its official intent pursuant to Section 1.150-2 of the Federal Income Tax Regulations, Title 26 (the “Regulations”), to reimburse expenditures paid sixty days prior to and at any time after the date of passage of this resolution in the maximum amount and for the capital project defined in Section 1 hereof with the proceeds of bonds, notes, or other obligations (“Bonds”) authorized to be issued by the Town. Bonds shall be issued to reimburse such expenditures not later than 18 months after the later of the date of the expenditure or the substantial completion of the project, or such later date the Regulations may authorize. The Town hereby certifies that the intention to reimburse as expressed herein is based upon its reasonable expectations as of this date. The Director of Finance or his designee is authorized to pay project expenses in accordance herewith pending the reimbursement bonds, and to amend this declaration.

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(9) Said bonds shall be sold on behalf of the Board by the Officials in a competitive offering or by negotiation, in their discretion, subject to the requirements of the Charter. If sold in a competitive offering, the bonds shall be sold upon sealed proposals, or by auction, at not less than par and accrued interest on the basis of the lowest net or true interest cost to the Town. A notice of sale or a summary thereof describing the bonds and setting forth the terms and conditions of the sale shall be published at least five days in advance of the sale in a recognized publication carrying municipal bond notices and devoted primarily to financial news and the subject of state and municipal bonds. If the bonds are sold by negotiation, the purchase agreement shall be subject to the approval of the Officials.

(10) That the Officials are authorized to make representations and enter into written agreements for the benefit of holders of the bonds or notes to provide secondary market disclosure information, which agreements may include such terms as they deem advisable or appropriate in order to comply with applicable laws of rules pertaining to the sale or purchase of such bonds or notes.

(11) That the Officials and members of the Board of Education and other proper officers of the Town are authorized to take all other actions which are necessary or desirable to complete the Project consistent with the foregoing. (12) The Superintendent of Schools is authorized to apply for and accept state and federal grants for the Project on behalf of the Town. (13) That the Project as approved by the Board at this meeting shall be submitted to the voters for their approval or disapproval as required by the Charter, at a referendum to be held on November 6, 2012, between the hours of 6:00 A.M. and 8:00 P.M., in the designated voting locations, the warning of said referendum to be signed by the Town Clerk and published as required by the Charter and the Connecticut General Statutes, shall state the question to be voted upon as follows:

“Shall the resolution entitled, ‘RESOLUTION AUTHORIZING AN APPROPRIATION OF $4,900,000 TO CAPITAL ACCOUNTS FOR THE 2012 – 2013 BUDGET FOR CERTAIN SCHOOL REPAIRS, RENOVATIONS, CONSTRUCTION AND IMPROVEMENTS AND THE FINANCING OF SAID APPROPRIATION BY THE ISSUANCE OF GENERAL OBLIGATION BONDS OF THE TOWN AND NOTES IN ANTICIPATION OF SUCH BONDS IN AN AMOUNT NOT TO EXCEED $4,900,000, OR SO MUCH AS MAY BE NECESSARY AFTER DEDUCTING GRANTS THEREFOR’, be approved? Yes ___ No ___”

The ballot label for said question will read as follows:

“Shall the Town appropriate $4,900,000 for certain school repairs, renovations, construction and improvements, to be financed by the issuance of general obligation bonds and notes of the Town? Yes _____ No _____”

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(14) That the Town Clerk is hereby authorized to prepare and print explanatory text in accordance with Section 9-369b of the Connecticut General Statutes for the question to be voted upon on November 6, 2012 approved above. Subject to the approval of the Town Attorney, the Board further authorizes the preparation and printing of materials concerning the question to be voted upon on November 6, 2012 approved above in addition to the explanatory text in accordance with Section 9-369b of the Connecticut General Statutes. After discussion, the motion passed and the resolution relating to Agenda Item No. ______ was adopted by the following roll call vote: In Favor: Opposed:

TO: Scott Shanley, General Manager DATE: August 2, 2012 SUBJECT: Appropriation: $145.00 Background: The Manchester Police Department Police Explorer Post #77 has received three (3) donation checks totaling $145.00 ($100.00 Melissa Pattacini of Manchester, $35.00 Ryan Crossley of Manchester, and $10.00 Lisa Johnson-Neff of Manchester). These donations are gratefully accepted and acknowledged. Financial Impact: $145.00 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $145.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation. Attachments: Check(s) sent to Accounting. (***These funds are to be deposited into the FIRST NIAGARA ACCOUNT ***). ____________________________ Chief Marc L. Montminy Cc: Barbara Wengrznek, Accounting

Capt. Christopher Davis Ofc. Adam Marois

Admin. – Explorer File

TO: Scott Shanley, General Manager DATE: August 7, 2012 SUBJECT: Appropriation: $62.70 Background: The Manchester Police Department Police Explorer Post #77 received proceeds totaling $62.70 from the pick-up and turning in of brass from the Range (8/6/12). Financial Impact: $62.70 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $62.70 be placed on the next Board of Directors’ agenda for acceptance and appropriation. Attachments: A&B Scrap Metal receipt and cash to Accounting. (***These funds should be deposited into the FIRST NIAGARA ACCOUNT ***). ____________________________ Chief Marc L. Montminy Cc: Barbara Wengrzynek-Accounting Capt. Christopher Davis-Administrative Services Division Commander

Ofc. Adam Marois Explorer –Admin. File

TO: Scott Shanley, General Manager DATE: August 2, 2012 SUBJECT: Appropriation: $25.00 Background: The Manchester Police Department has received one (1) check as a donation totaling $25.00 from T. Stevens of Manchester for the child safety seat installation program which is gratefully accepted and acknowledged. Financial Impact: $25.00 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $25.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation and deposited in the appropriate accounts. Attachments: Check(s) w/memo to Accounting ____________________________ Chief Marc L. Montminy Cc: Capt. Christopher Davis, Administrative Services Division Commander Barbara Wengrzynek – Accounting Ofc. Adam Marois Administration File

TO: Scott Shanley, General Manager DATE: August 8, 2012 SUBJECT: Appropriation: $340.00 Background: The Manchester Police Department has received one (1) check donation in the amount of $340.00 from A. Likja of Hartford, CT which is most gratefully acknowledged. Discussion/Analysis: The donor requests that the funds be used to benefit the Manchester Police Department Domestic Violence Outreach Team (DVOT). Financial Impact: $340.00 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $340.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation and deposited in the appropriate accounts. Attachments: Check(s) forwarded to Accounting. ______________________ Chief Marc L. Montminy Cc: Capt. Christopher Davis, Administrative Services Division Commander Barbara Wengrzynek, Accounting Penni Micca, DVOT

EIGHTH UTILITIES DISTRICT18 Main Street

Manchester, CT 06042-3136Tel No. (860) 643-9648 Fax No. (860) 649-4032

August 15,:2012

RECEIVEDAUG 1 7 2012Mr. Scott Shanley, General Manager

Town of Manchester41 Center S.treetManchester~ CT 06040

GENERAL MANAGER

RE: Eighth Utilities DistrictInst~Lllation of new door @ Building 3 361 Hilliard StreetEstimated Value of Work: $1,200.00Estimated Pennit Fee: $35.00Certificate Fee: $15.00

Dear Mr. Shanley:

1'he Eighth lUtilities District is requesting that pennit fees for the installation of a new door atthe fear ofbuildin'g 3 at 361 Hilliard Street be waived. The approximate cost of the project is$1,2000.00..

Please place this request as authorized by §129-5 of the Town of Manchester Code ofOrdinances on the agenda of the Board of Directors. We recognize the Board may be requiredto hold a public hearing on the request.

If any additional infonIlation is required, please contact the Administration office.

Sincerely,

EIGI:fTH UrILITIES DISTRICT

0 IXaJl.4.aJ

Mary C.O'1:..1arraPresident

Cc: Mark Carlino, Director of Public WorksGreg Smith, Chief Building Inspector

Town of Manchester Board of Directors

Technology Resource Usage Policy for Elected Officials

Elected Officials Covered Members of the Board of Directors may at their discretion be provided a laptop computer or tablet. The Judge of Probate Court and the Town Clerk will be provided a cell phone with voice service. Equipment & Service Procurement All equipment and services provided to elected officials will be developed, purchased and maintained by the Information Systems Department to ensure standardization of technology and maximization of taxpayer dollars. Internet service, applicable router/firewall equipment and printer must be installed at the official's residence as determined by the voter registration list. Officials may utilize equipment already owned by them as long as the equipment meets the minimum hardware/software requirements as defined by the Information Systems Department. Any additional software installed by Information Systems will remain property of the Town of Manchester. Equipment Return / Service Termination Individual elected officials at the end of their term of elected office, are obligated to terminate or transfer services into their name and to return equipment provided within 30 days of the end of their term of office to the Information Systems Department. Policy Changes Changes to this policy require the approval of the Board of Directors. Rev. 09/04/2012

Program Overview

Emergency preparedness and response is a top priority at Connecticut Light and Power (CL&P). An expanded tree-trimming program for 2012 is one way we’re demonstrating that commitment. In 2011, Connecticut residents experienced two historic storms within 60 days. Power outages caused by fallen trees and limbs paralyzed parts of the state for more than a week in August, and nearly two weeks in October. As a result, CL&P is proactively working to increase system reliability and reduce power outages caused by trees growing too close to power lines. While CL&P awaits regulatory approval for a proposed 10-year infrastructure hardening program, the company is beginning one element of that overall plan in 2012: Expanded Tree Work. When completed, the additional work is expected to reduce future power outages by 30-40 percent. 2012 Budget $53.5 million – an increase of $27 million over 2011 Criteria for identifying work locations

• Electrical circuits with poor performance during the last three years • Major segments with large number of customers • Sections of circuits where enhanced tree trimming has not been performed in

the past Work to be performed:

• 4,900 miles of tree work (an increase of 1,600 miles), including: • 1,100 additional miles of routine tree trimming; and, • 500 additional miles of enhanced tree trimming and tree removal

CL&P maintains 17,000 miles of poles and wires in Connecticut. In 2011, CL&P performed 2,950 miles of routine tree trimming and 195 miles of enhanced tree trimming and tree removal. Routine tree trimming specifications

• 8-foot side clearance, 10-foot clearance below wires and 15-foot clearance over wires

• On certain main lines, limbs above the wires may be removed • Property owners are notified by mail with 15 days to respond before work begins

Enhanced tree trimming specifications 8-foot clearance zone to either side of the utility poles and wires, from the ground up This includes removal of:

• All overhanging limbs • Tall brush and small trees within the

clearance zone • Dead or diseased trees with the potential to

cause outages • Consent forms and details about tree work

will be delivered to each property owner in advance of any work performed

• Property owner consent is required in writing Contractor agreements with CL&P

• CL&P will hire approximately 100 additional contractor tree crews to perform the expanded tree work

• Expanded tree work to begin in March and continue through December 2012 • Contractors will notify and work directly with property owners on behalf of CL&P • Contractor vehicles will display CL&P signage • CL&P will coordinate and oversee all contractors performing tree work • Woody debris generated from the work will be removed • Property owners may request wood chips or cut wood at no cost

Municipal and State Partnerships

• Expanded tree work will be performed in 120 towns and cities • Outreach to town officials will take place before notifying private property owners • Permits from local and state agencies will be obtained in advance • CL&P will coordinate with municipal and state partners to share information in advance, and

plan for parking and traffic control where necessary Public Education Outreach to CL&P customers will focus on:

• The shared responsibility of tree maintenance to ensure electric reliability • Planting appropriate trees near utility poles and wires • The importance of being prepared before storms

© Northeast Utilities, 2012 2/2012

Frequently Asked Questions

Emergency preparedness and response is a top priority at Connecticut Light and Power (CL&P). An expanded tree work program for 2012 is one way we’re demonstrating that commitment. In 2011, Connecticut residents experienced two historic storms within 60 days. Power outages caused by fallen trees and limbs paralyzed parts of the state for more than a week in August, and for nearly two weeks in October. As a result, CL&P is proactively working to increase system reliability and reduce power outages caused by trees growing too close to power lines. While CL&P awaits regulatory approval for a proposed infrastructure hardening program, the company is beginning one element of that overall plan in 2012: Expanded Tree Work. When completed, the additional work is expected to reduce future power outages by 30-40 percent. What is the Expanded Tree Work Program, or ETW? The ETW Program is an expansion of CL&P’s routine vegetation management activities. From an assessment of the damage that resulted from the significant storms last year, the company is embarking on a more aggressive process to clear trees and other vegetation from electric lines in the communities we serve. In 2012, we will increase our normal annual trimming mileage from 3,200 miles to 4,800 miles. This effort is the initial step to increase the safety and reliability of the electrical system, making it more resistant to damage from extreme weather. The plan includes an additional 1,100 miles of routine maintenance trimming and 500 miles of Enhanced Tree Trimming. How much will this effort cost? Will it affect my rates? Overall, the company is planning to invest $54 million, about twice as much as its normal tree maintenance budget, to gain the desired results. The ETW will not require a rate adjustment in 2012. How far away will the trees be cut from the electric lines? The routine maintenance clearance zone is 8 feet to the side, 10 feet below and 15 feet above the conductors. The clearance zone for Enhanced Tree Trimming is 8 feet from either side of the lines. All branches growing into the clearance zone will also be removed. Diseased, insect infested and structurally weak trees, which pose a threat to fall into the lines, may be removed. Does CL&P need my consent to trim my trees beyond the routine maintenance clearance zone? Yes, Connecticut state law requires that utilities obtain approval from property owners before trimming trees away from the lines or removing trees. A consent form will be delivered to each customer before

work begins. We hope that the experience of last October’s snow storm that caused trees to fail and knock power out to three-quarters of CL&P’s customers will convince property owners that the Expanded Tree Work program is a prudent effort to prevent such damage in the future. CL&P will work diligently with property owners to answer their questions and address their concerns. When will my street be trimmed? Over the next five years, CL&P will trim 100 percent of its service territory. The 2012 schedule has not yet been finalized, but the plan is to begin ETW in March and complete work in all 2012 scheduled towns by the end of the year. Before we begin, you will receive a brochure and consent form explaining our timetable for trimming on your street. We will visit a second time to retrieve your signed consent form and answer any questions you may have. Throughout the process, you will have the name and phone number of the company arborist to address any concerns. Who will do the tree work? CL&P has engaged the services of experienced local and regional tree contractors who have met the safety and environmental standards we require for such work. Crews will be supervised by a CL&P arborist who will ensure the work is done properly. Our neighborhood has many children. What safety precautions will the company take on my street? Safety of the public and our crews is the top priority throughout the company. Thus, supervisory personnel will monitor the work of contractors, ensuring that all safety precautions are in place. In cases where there is a high volume of traffic, traffic control will be provided to help keep the public safe. The tree crews closely monitor their work site to ensure that no one enters their work zone. How often will trees have to be trimmed? It is expected the clearances should last from four to five years. Will the branches and brush be left on my property? The company will chip and haul away brush and small branches. Upon request, larger logs will be cut in smaller pieces and stacked on the property for use as firewood. Can I replace any trees that are removed? Yes, the company arborist can suggest select species of trees and shrubs that can be safely planted near electric lines and won’t compromise the clearances we require. Care must be taken to ensure such plantings don’t interfere with pedestrian traffic and necessary sight lines. CL&P plans to kick off a territory-wide public education program on this topic in the coming months. Who do I call if I have any concerns before the company arborist visits my street? The CL&P Customer Service Center is prepared to answer your questions regarding CL&P’s Vegetation Management program. You can reach the Customer Service Center by calling 800-286-2000, or visiting our website at www.cl-p.com.

© Northeast Utilities, 2012 2/2012

Trees too close to power lines are the single largest cause of power outages!

Trees and power lines don't mix. When they

touch, it can cause power outages. fires and

downed lines.

It's Important to trim or remove trees that

have grown too close to energized power

tines to help provide reliable electric service.

Better tree clearance also enables our line

crews to find and repair problems faster.

Notification p ocess When trees on your p 0 erty have grown 00 close 10 energiLed power lines, Connecticut ight and Power ICL&P] will noll! you by letter of our intention to trim or remove the trees If you have any questions regarding the proposed work, you must call us within 15 days of receiving the notic . If you do not respond within 15 d ys, CL&P Will proceed with the work.

Professionals 0 he work CL&P hires only professional, experienced ree con ractors All tree work is performed in accordance with standards established by Ihe American National Standar s Inslilu e ana the International Society of Arboriculture.

Trees are trimmed to obtain the following clearances:

SIde Clearance Any {1mb extending within 8 feet of clearance

8'Witl be cut bac at a mam anchmg POint. or

at the trunk, leaving no stub, even If that pOInt

is mo -e than 8 feel from the wires.

Under Clearance Any limb Ihat is less than 10 feel bela.... the wire

Witl be trimmed Additianatly, all brush that is

~ et tall is rypically rema ed, as al e tall

growing Ir es wllh trunks of 6-lnches diameter

or less at chest heigh!

Overhead Clearance Any 11mb that is less than 15 feet above

the wire Witl be trimmed.

In certain mstan e bav!? main lines, all

Ii nbs above the wire may be m ved.

Cerlaln main bran hes on older tr e can rematr msid of the

minimum r.I arances. but this depends on Ihe health of the tree, rate

and direction of growth and likeliho)d of its limbs reaching the wires.

A plan for all seasons We trim trees throughout the year It's a continuing effort to

k ep trees in our service area [which covers nearly 17,000

miles of wire] from growing too close to power lines and

disrupting service. Trees that are a risk to reliable service are cut back far enough to keep them away from power lines for at

least tour to six years Our tree trimming program is one way we provide safe and reliable electric service to our 1.2 million

residential and bUSiness customers In Connecticut.

PLan before you plant

Low-growing trees Up to 25 feet In height

tv'lay be planted near roadside power lines

Crabapple, dogwood, hawthorn, plum and Japanese maple

. ,

Should be planted 15-30 feet from power lines

ArborVitae, flowertng cherry, magnolia, horn eam and shad blow

Oak, rnaple. locust, spruce and pines

Should be fJlanted at (east 30 feet from power lines

Pathfinder® II Herbicide Treatment Occasionally, trees and brush that will grow tall enough to

interfere with the electrical lines must be removed Low

growing shrubs, torbs and grasses are not treated, resulting

in a low-growing plant community. Hardwood trees that can

re-sprout from the cut stump are treated with an herbicide to

prevent sprouting

Treatment is selectively applied with a handheld spray bottle by

state licensed and certified applicators in accordance with all

applicable laws and regulations The herbicide has been tested

and is approved by the US Environmental Protection Agency

and the Connecticut Department of Environmental Protection it is applied only to thE' outer edge and sides of stumps. as shown

Conn·?ctlcul Gener.ak Statutes 172d~66al requires lh.31 c .rtatn heroll:lde laoollnformahon be prtJVlded 10 lhe properly owner wtwre t"(~IIJlCidefp wltl bo used ThiS mlormation IS indudeti be low

Active Ingredient: 'ndlJpys 3.',.r-lnchlllm·7-flVrld1nylo>.YJC,""Jh J':"ld.lJUI0xvplhyl e~hl(

FPA Reg N,' 6(719-171,

Keep Out of Reach of Children.

CAUTION PRECAUCION Slus.led no erlllt"'llde la ellqU&la. t1IJlj.qH~ d i;llgul~n pdra Ul:' -:;e Id ~'(pllql..J~ a u'Joled ~r- de'dUe

Ii ynu do rlU~ und~f'!;.lrJlld the fablo.., find s:omf"QnE tu expt31rlll to you Ir, dl·tatl

Any questions?

For more InformaLlon uboul our tree trimming program,

call 1.800.286.2000. Ask tor the arborlst responsible for your town, or Visit our website aL www.clp.com

Connecticut Light &Power ANortheast Utilities Company

Precautionary Statements Humans and Domestic Animals

Harmful if swallowed; proLonged or frequent skin contact may cause allergic reactions in some individuals.

First Aid

If swallowed: ':all a ptw;J(m conlrr.tl r.c·jler or doctor Imn-.edlatf'ly Inr lrea\Tlsnt adVice. Have pel:Jcn Sip i::l g~ass 01 water II able Ie ~witllow. Do not Induce Vl.1mltln9 unlf:~s. told to do <'l) by a POI~OSl control c~ntef or doc.tor. 00 nolglY _anything by moulh In all uncon~c.lou~ per~oo

Environmental Hazards

Th!~ pe:.;.IICld Ir~ toXIC: t("l h-,h. Ou nut apply directly to water, tlf lu drnn!"~ NtiH€ "Uf f~c.,.:l. \Valor I~ rp S(,!r1~ Dr Ie. Intllrtlda! ere;)',;, bdow the meilrl hi ware:r rpark. DrJ not Lcnlarrllf1iH,p

wah.'rwhcn deaTling €qulpmt:nl or dl5pu~lOg of equipment w~shwah"r!;.

ThIS cnf;mlCal has propcrljes and characterlsllcs assoclJle.u wllh cheml'cai!i deh:-:clilG HI

aroundwater. The us~ of Ihis Ch18mlCallfl areas. \".'her02 soils are permeable_ particularly where the Il.'rtl,p;~ loblr IS ~aHow, may (1)!)oll in grolJnowaler c'OnttlrTllnallon

Entry Restrictions

Do nLH erll~r 0' dllllW SJlh~( h ~I,t r It~e 11 dl~d at a Willi ~J.l4OY'.:> haw dm',j

In L3Se )1 -erIJ€'r-gency ~nc.Jangellng fleallli or ,hE, nVlrollmenl Invotvmy tt'l~ prvducl, (","lll 1.800.922.5994. II y'OU WI5.h. ltJ ublaul adlhll(H1;~1 plUdu( t mlOf-niallnn, V\ It omoV Agro Sc Ii'! flQ: 's w~b.~lte ill //·//'/.:dcw:Jgro.ccm.

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2012 08 07 special meeting - manchester, connecticut · police donations revenue account -...

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