2012 03 02 request for quotation rfq-013

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The Tichborne Family TrustTrustees:

Date: 26 February 2012

Frank Tichborne

Southview, Gibbet Lane

Norton Malreward

NE Somerset

BS14 0BX

Tel: 01275 832904

Mob: 0788 5858588

Caroline Tichborne Sarychkin

101 High Street

Burnham on Crouch

Essex

CM0 8AH

Tel: 0162 1782828

Mob: 0798 0859136

Issued without prejudice and with no implied contractual agreement. Page 1 of 10

Request for QuotationStatus of building at 9 December 2011 during construction

1 Introduction

This Request for Quotation (RFQ) is for the final fit of the upper two floors of a new

building at the Bunns Lane Works industrial estate located at Bunns Lane, Mill Hill, London

NW7 2AJ. Note the fit of the Ground floor is underway and is not part of this RFQ.

The site and new building are owned by the Tichborne Family Trust.

The Building is in the final phase of general construction and the occupier of the top 2 floor

floors will be a new Company (Mill Hill Space Co Ltd) associated with the provision of

Work-Space hire for the purposes of Arts recreation and training. To supplement this activity

there will be a number of offices and some storage capability.


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The Tichborne Family TrustRequest for Quotation


References

Design Plans TBD (in accordance with Figure 1 and Figure 2)

Electricity supply: BS7671:2008 17th

Edition.

Fire Precautions (Workplace): BS5839 Regulations 1997 (As Amended 1999)Note: if later regulations are in force then these shall apply

Terms

In this document:

1. The Client means The Tichborne Family Trust2. The Supplier means The building services supplier or builder

Site:

Frogmore House

Bunns Lane Works

Bunns LaneMill Hill

London NW7

Building:

The construction work involves interior work only as follows:

1. Mezzanine construction to form floor 2 as per Figure 2.2. Lift construction (floor 1 to 2) as per Figure 1 & Figure 2. (See also appendix 2)3. Stairway construction (floor 1 to 2) as per Figure 1 & Figure 2.4. Block wall partition construction to form Floor 1 as per Figure 1.5. Block wall construction continuation to full height of Floor 2 as per Figure 2.6. Stud wall (timber & dryline) construction of internal partition walls as per Figure 1 &

Figure 2.

7. Fitting all doors, doorframes and locks as per Figure 1 & Figure 2.8. Installation of Sanitary equipment in toilet & washroom areas as per Figure 1.9. Installation of secure steel storage boxes with datalocks as per Figure 1. (Big

Yellow/Safestore equivalent type)

10. Installation of two Electric ring-mains (one per floor) with outlets as per electricspecification in Table 1. (Note: positioning to be agreed at a site meeting)

11.Installation of Ethernet & security wiring ducting, cable and outlets as per Table 1.(Note: positioning to be agreed at a site meeting)

12.Installation of Air conditioning equipment as per Table 1.13.Installing Harlequin floor to main double height area and to Teaching space area. (See

also Appendix 1)

14.Painting and decorating to finish in agreement with client. (Including greenwall inmain double height area)


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Figure 1: Floor 1 showing Office/Teaching, storage layout and double height training areas.

.


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Figure 2: Floor 2 showing upper mezzanine floor office and training space layout


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Floor Room Mains supply Lighting Ethernet

ducting1 TR1 4 double, wall 2 ceiling

motion sense1

1 TR2 4 double, wall 2 ceiling

motion sense

1

1 TR3 4 double, wall 2 ceiling

motion sense

1

1 TR4 8 double, wall

1 quad, floor

4 ceiling

motion sense

2

1 TR5 4 double, wall 2 ceilingmotion sense

1

1 Storage Room 2 double, wall 2 ceiling

motion sense

1

1 Service cupboard 2 double, wall 2 ceilingmotion sense 1

1 Reception 4 double, wall 2 ceiling 2

1 Toilets 0 1 ceiling per cubicle

motion sense

0

1 Double height

multi-use space

12 double, wall 12 ceiling 2

2 Office 1 8 double, wall

1 quad, floor (under cover)

4 ceiling

motion sense

2

2 Office 2 8 double, wall

1 quad, floor (under cover)

4 ceiling

motion sense

2

2 Kitchen 4 double, wall 1 ceiling

motion sense

0

2 Teaching space 8 double, wall1 quad, floor (under cover)

4 ceilingmotion sense

2

2 Storage 2 double, wall 1 ceiling

motion sense

1

2 Lobby area 2 double, wall 2 ceiling

motion sense

1

1/2 Stairs 0 2 ceiling always lit 0

1/2 Lift 0 Integral with lift always lit 0

1 Lift Control Supply Separate to Consumer Unit N/A N/A

1/2 Emergency signs &

lighting

N/A To building regs N/A

1 External Reception

signage

N/A 1 Switched in reception N/A

1 Air Conditioning 10 wall A/C units external

wall mounted plus ducting

to TR3 & TR5

Room controlled

N/A N/A

2 Air Conditioning 5 wall A/C units external

wall mounted

Room controlled

N/A N/A

1/2 Security Ducting to all datalocks on

storage boxes, as well as to

doors, windows, camera and

movement sensors, to be

agreed at site meeting with

client.

N/A N/A

Table 1: Electrical Services


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Construct the building interior according to the attached plans (TBD) with the

following inspection points:

1. The Supplier shall construct the Mezzanine and Lift structure and shall have the finishedpart inspected and approved by the building inspector*

Note2.

2. The Supplier shall construct the upper two floors to plans and shall have the finished partinspected and approved by the building inspector*

Note2.

3. The Supplier shall Install Harlequin Floor to the main double height area and to theTeaching space area.

4. The Supplier shall complete the internal fitting of all services: Air conditioning units and connection to electrics, and heat/cool distribution ducting

as needed for internal rooms

Toilets/washrooms with hot and cold water (to plans reference TBD).

Electricity supply: Two separate ring main feeds to consumer units and separatemeters (located in store room on ground floor),

Electricity supply: two separate main feeds for the Heating/Air Conditioning. Electricity supply: two separate main feeds for floor 1 & 2 main/lighting and a third

single phase for the upper two floors safety lighting.

Electricity supply: separate feed to Lift. (to floor 2 consumer unit) Light fittings. All lighting to low energy type and to be movement and ambient light

sensitive (except safety lights) for power saving. In the offices lighting consistent

with a modern office environment. In the store rooms a single ceiling mounted light

fitting.

Floor 1 Reception-front weatherproof sign lighting outlet. Data service ducting and outlets (Telephone, Ethernet & Security including CCTV)

Two telephone points on the first floor reception and one telephone point in each

office. Ethernet points (including ducting and wiring) are required as per Table 1.

Security wiring ducting to all external windows and all external and internal doors as

well as to movement sensors in ceilings (2 per floor). Security CCTV wiring to 2

points on each floor and 4 external building wall locations terminating in ground floor

office. (The telephone, security and Ethernet ducting can be common where they

converge)

Security System (Specification to be provided). Supply and fit Fire Alarm, sensors and sprinkler system to floors 1 &2 in compliance

with BS5839;Fire Precautions (Workplace) Regulations 1997 (As Amended 1999).5. The Supplier shall complete the internal finishing of the Building to a Colour scheme to

be agreed with the Tichborne Family Trust prior to commencement of that activity.

6. The Supplier shall issue an Electrical Certificate of Conformance to BS7671:2008 17thEdition. (or later if appropriate)

7. The Supplier shall arrange a final inspection and approval by the building inspector* Note2.8. The Supplier shall clean up the site and remove all rubbish, plant and construction

equipment prior to handover to the Client.

Note 1: In the RFQ response the Supplier shall provide all specific requirements itemised and

costed separately.

Note 2: Building Inspection will be by Barnet Borough Council or private nominee Inspectoras appropriate.


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Conditions of Contract:

1. The Supplier shall provide a proposal as follows: Itemised fixed price estimate, including any proposed stage payments with any

caveats or exemptions/suggestions to be detailed. Itemised guaranteed timescale from start to completion, with any caveats or

exemptions to be detailed.

Detail of any constraints or conditions to be met by the Tichborne Family Trust. Detail of any risks to either cost or schedule.

2. The Supplier shall provide their standard Contract Conditions which will then benegotiated and agreed between parties prior to start.

3. The Supplier shall visit the site to take note of any special issues, which thenceforth shallnot be accepted by the Client as not known once work commences.

4. Any modifications caused by the Client following work commencement shall benegotiated on a pro-rata basis and will be deemed as extra to this contract, and paid for by

the Client by mutual agreement.5. Any modifications undertaken by the Supplier without the Clients consent shall not be

invoiced to the Client, and may be reversed by the Supplier at the Clients discretion.

6. The Supplier shall have their own indemnity Insurance against any loss or damage,caused by the Supplier or his associates, to the Clients property.

Response to RFQ:

1. In order to be considered for this contract, the Supplier shall respond to this RFQ no later

than 22nd

March 2012 with a validity of 2 months. Any variation to this shall be requested

prior to the deadline, and if granted that deadline may be extended to other bidders, all at the

discretion of the Tichborne Family Trust trustees.

Contract Award timeframe:1. Contract award is anticipated to be within 1 month of receipt of satisfactory Quotation.

2. Work is anticipated to be commenced immediately on contract award.


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Appendix 1: Example Cost of Harlequin floor

British Harlequin Tel: +44 (0)1892 514 888

Education dance floor pack D

Product Code: EDPDCC

Harlequin's education dance floor pack D - Harlequin Liberty is a professional sprung

floor composed of sprung panels, which fit together quickly and easily by means of a unique

latching system.

Harlequin Liberty is the ideal sprung floor for a dance studio, rehearsal room or stage

floor, with uniform flexion across the whole floor. It provides consistent shock absorption,

which dramatically reduces injury risk and enhances performance, while being remarkably

quiet in use due to its high technology composite construction.

Harlequin's education dance floor pack D comprises:

36 full size Harlequin Liberty panels Eight half size Harlequin Liberty panels 17 long edge trims One long ramp Four lengths of 10m x 2m width Harlequin Reversible (colour choices as packs 'A'

and 'B')

18 rolls of clear joining tape Eight Harlequin roll straps (two per roll) Four Harlequin storage bags with carrying handles Teacher's education pack notes


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Appendix 2: Example of Mezzanine lift


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2012 03 02 request for quotation rfq-013

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