2012-0047-p-anx2.xls

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Internal / Conc

Name of the auditee

DP ID(s)

Audit period

Name of the auditor

Membership No. of the auditor

Name of the audit rm

Signature of the auditor

I / We hereby declare that Circulunder$tood and thi$ reort i$ ba$edeclare that I / #e ha&e no con(ict o

Stamp of the auditor / audit

rm

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Cover page

rrent Audit Report for Depository Operations

IN))))))

IN))))))

DD-MMM-YY to DD-MMM-YY

r no. NSDL/Policy/2012/0047 dated Aril 1!" 2012 #a$ read"on the %uideline$ %i&en in thi$ Circular. I / We hereby 'urtherintere$t #ith the Particiant.

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Activity wise sampling details

Sr. no. Area

No. of samples checed

1 Account Opening (100%)

2 Demat requests

3 Remat requests

4 DIS book issuance (100%)

DIS e!ecution (at"east 2%)

# $"ege & 'pot'ecation instructions

*"ient ata moi+ications

, $o-er o+ Attorne moi+ications (100%)

.

/ Initiate b c"ient

10 ransmission (100%)

11 Inestor grieances receie b $articipant (100%)

12 See note 1 See note 2

Count for theaudit period

!total num"er of

accounts opened#demat re$uestprocessed# etc.%

Account *"osure requests/ Initiate b $articipant (100%)

$roiing transaction statement to c"ients (100% process "ee") (or count &samp"es c'ecke speci+ number o+ occasions o+ ispatc' uring auit perio /tpica"" it -ou" be si! +or t'e si! mont' perio)

Note & ' Specify num"er of occasions of dispatch of transactionstatement during audit period "y (articipant Note ) '

Specify num"er of occasions of dispatch checed "y auditor.

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Checlist

Sr. No. Audit AreasAuditor*s Remars

& Audit of Account Opening

11 5es 6o

12

13 7'et'er $A6s are obtaine +or a"" t'e accounts -'ereer app"icab"e8 5es 6o

14 5es 6o

1 7'et'er copies o+ a"" t'e ocuments submitte b t'e app"icant is se"+/atteste8 5es 6o

1#

1 5es 6o

1, 7'et'er prescribe D$ / *"ient agreement 'as been e!ecute +or a"" t'e accounts8 5es 6o

1.

110 5es 6o

Auditor*sO"servation

7'et'er proo+ o+ ientit proo+ o+ aress an ot'er stipu"ate ocuments 'aebeen obtaine +or a"" t'e accounts as per 95* guie"ines issue b S:;I an6SD

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111 5es 6o

112 5es 6o

113 5es 6o

114 5es 6o

11 5es 6o I+ no t'en etai"s must be mentione 'ere

2 Client Data +odification

21

22

, Demat / Remat / Conversion / Reconversion re$uest

31 5es 6o

32 5es 6o

33 5es 6o

7'et'er signature o+ account 'o"er(s) as gien in t'e account opening +orm 'asbeen scanne in t'e D$ sstem c"ear" an correct"8

I+ no t'en number o+ accounts -it' iscrepancies must bementione 'ere

7'et'er a"" 95* app"ication +orms an account opening +orms are comp"ete"+i""e8


7'et'er t'e 95* app"ication +orm an supporting ocuments o+ t'e c"ients 'asbeen sent to 9RA -it'in 10 -orking as +rom t'e ate o+ e!ecution o+ ocumentsb c"ients8


7'et'er t'e $articipant 'as up"oae e!isting c"ients@ 95* ata on 9RA ssteman sent 95* ocuments to 9RA as per S:;I guie"ines8


7'et'er t'e $articipant 'as use t'e 95* ata o+ a c"ient obtaine +rom t'e 9RAon" +or t'e purposes it is meant +or8

7'et'er c"ients@ request +or c'anges in ata (eg aress signature bank etai"snomination) 'ae been processe as per prescribe proceure8

5es 6o 6ot App"icab"e

I+ no t'en number o+ accounts -it' iscrepancies must bementione

7'et'er c"ients@ request +or c"osure & +ree?ing & un+ree?ing o+ account 'ae beenprocesse as per prescribe proceure8


I+ no t'en number o+ accounts -it' iscrepancies must bementione

7'et'er t'e emat / conersionrequests 'ae been accepte an processe as per

t'e prescribe proceure8

I+ no t'en number o+ cases -it' iscrepancies must be

mentione 'ere

7'et'er ate o+ receiing t'e emat / conersion request an ate o+ +or-aringt'e ocuments to Issuer /Registrar B rans+er Agent 'ae been recore correct"8

I+ no t'en number o+ cases -it' iscrepancies must bementione 'ere

7'et'er emat / conersion requests receie 'ae been sent to Issuer / RegistrarB rans+er Agent -it'in seen as +rom t'e ate o+ receipt o+ t'e request +rom t'eaccount 'o"er8


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34 5es 6o

3 5es 6o

3#

3

3,

4 Delivery Instruction Slip !DIS%

41 Issuance of DIS

411 5es 6o

412 5es 6o

413

414

41

41# 5es 6o

7'et'er t'ere are su++icient proisions & arrangements +or sa+e keeping o+ securitcerti+icates receie +rom account 'o"ers +or emateria"isation an certi+icatesreceie a+ter reCection o+ t'e emat request +rom Issuer & Registrar B rans+erAgent8

7'et'er an emat / conersion request -as reCecte ue to error attributab"e to

$articipant87'et'er $articipant 'as taken necessar correctie an preentie measures toaoi reCections attributab"e to $articipant8


7'et'er emat cance""ation request i+ an 'as been processe b t'e $articipantas per t'e prescribe proceure8



7'et'er t'e remat & reconersion requests 'ae been accepte an processe as pert'e prescribe proceure8



7'et'er p'sica" inentor o+ DIS book"ets is reconci"e -it' t'e DIS issuerecors perioica""8

7'et'er t'e DIS issue to c"ient 'as pre/stampe c"ient ID an pre/printe uniqueseria" number8


7'et'er DIS book"ets 'ae been issue on receipt o+ requisition s"ips signe b t'ec"ient (a"" 'o"ers in case o+ Coint account)8



7'et'er issuance o+ "oose DIS to account 'o"er is one as per prescribeproceure8

5es 6o

6ot App"icab"e I+ no t'en number o+ cases -it' iscrepancies must bementione 'ere

I+ DIS book"et is 'ane oer to t'e aut'ori?e person ot'er t'en account 'o"ert'en -'et'er t'e signature o+ aut'ori?e person an 'is proo+ o+ ientit areeri+ie be+ore issuance o+ DIS book"et8



7'et'er DIS (book"et or "oose) issue to account 'o"er is immeiate" upate inback o++ice or issuance register8


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-.) Verification of DIS

421 5es 6o

422

423 5es 6o

424 5es 6o

42 5es 6o

42# 5es 6o

42 5es 6o

42, 7'et'er $articipant accepts instructions b +a! +rom account 'o"er8 5es 6o

42.

4210

4211

7'et'er ate an time stamp is a++i!e on bot' $articipant an c"ient cop o+ DISreceie8


7'et'er $articipant a++i!es @"ate stamp@ on DIS receie beon t'e prescribeea"ine time8



7'et'er $articipant eri+ies t'at t'e DIS receie +rom c"ient -as actua"" issueto same c"ient ID8


7'et'er seria" number o+ a"" t'e e!ecute DIS(s) (irrespectie o+ -'et'er e!ecutet'roug' back o++ice or irect" in D$ sstem) an DIS(s) reporte as "ost &misp"ace & sto"en b t'e account 'o"er are b"ocke in t'e back o++ice or in t'eDIS issuance register to preent an re/acceptance8


7'et'er DIS(s) gien b account 'o"er are aai"ab"e +or a"" instructions e!ecute

in D$ sstem (instruction ot'er t'an t'ose gien b account 'o"ers t'roug'Spee/e & e"ectronica"")8


mentione 'ere

7'et'er signature(s) on DIS matc' -it' t'e signature(s) scanne in t'e D$sstem8


7'et'er corrections & cance""ation on DIS i+ an are aut'enticate b t'e c"ient(a"" 'o"ers +or Coint accounts)8


I+ rep" to 42, is es t'en -'et'er origina" DIS 'as been receie -it'in t'ree

-orking as +or a"" +a!e instructions8

5es 6o

6ot App"icab"e


mentione 'ere

I+ rep" to 42, is es t'en -'et'er t'ere is a sstem in p"ace to preent mu"tip"ee!ecution o+ t'e same instruction in case +a! instructions are accepte8



I+ rep" to 42, is es t'en -'et'er $articipant 'as obtaine an inemnit +romaccount 'o"ers -'o -ant to gie instruction oer +a!8



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4212

4213 5es 6o

4214 7'et'er $articipant +o""o-s maker / c'ecker sstem to process t'e instructions8 5es 6o

421 5es 6o

421# 5es 6o

421 7'et'er instructions e!ecute in t'e D$ sstem are as per DIS8 5es 6o

421, 5es 6o

421. I+ rep" to 421, is es -'et'er 6SD

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3 5es 6o

4

Compliance under (revention of +oney 0aundering Act# )11) !(+0A%

#1 5es 6o

#2 5es 6o

#3 7'et'er $articipant 'as appointe a G$rincipa" o++icerH as require uner $

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4 I+ no t'en mention 'o- is t'e -ork one b t'ose persons

I+ no t'en gie etai"s 'ere

, +aintenance of record and documents,1 7'et'er $articipant 'as in+orme 6SD< about p"ace(s) o+ recor keeping8 5es 6o

,2 7'et'er $articipant 'as outsource recor keeping actiit (part" or +u"")8 5es 6o

,3 I+ rep" to ,2 is es -'et'er 6SD

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.4 5es 6o

.

10 Status of compliance for deviations / o"servations noted in last NSD0 inspection and internal / concurrent audit report

101

102

103 5es 6o

104 i+ es t'en proie etai"s & comments on issues

11 4illing

111 7'et'er a"" account 'o"er are bi""e as per t'e agree sc'eu"e o+ c'arges8 5es 6o

112

113

7'et'er 6*DO / 6IS & 6* qua"i+ie person in Depositor operations isappointe at eac' serice centres (D$ setup branc' +ranc'isee co""ection centreor ca""e b an ot'er name e!cept rop bo! centre)8

I+ no t'en etai"s o+ non comp"iance must be mentione'ere

7'et'er interna" auit 'as been conucte at an serice centre ot'er t'an D$

setup8

5es 6o

6ot App"icab"e I+ es t'en mention count o+ serice centres auite an"ocations t'ereo+

7'et'er $articipant 'as comp"ie -it' a"" t'e eiations note uring "ast 6SDie-s o+ t'e auitor on t'e improements i+ an (or ni") inoperations o+ t'e $articipant s'ou" be mentione 'ere

7'et'er an business actiit other than record maintenanceis outsource8

I+ rep" to 1311 is es mention t'e actiit outsource an -'et'er 6SD

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1411 5es 6o

1412 5es 6o

1413 5es 6o

1414 5es 6o

141 7'et'er backup o+ back o++ice ata is taken8

141# 7'et'er back o++ice is irect" connecte to D$ sstem8 5es 6o 141 I+ rep" to 141# is es -'et'er it is in accorance -it' 6SD< guie"ines8

141, 7'et'er at"east one sta++ managing t'e sstems is 6SD< traine8 5es 6o

Important References !only illustrative# not e3haustive% '

1 6SD< ;e "a-s an ;usiness Ru"es

2 *omp"iance anua"

3 *ircu"ar 6o 6SD

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+anagement*s Comment5

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+ t* C t5

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+anagement*sComment5

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+anagement s Comment

I+ no t'en mention t'e p"ace o+ recorkeeping

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2012-0047-p-anx2.xls

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