2011-02 february draft · again, the final report from the city attorney’s sub-committee...

Greetings and Happy Valentine’s Day to Everyone – Did you know the U.S. Greeting Card Association esti-mates that approxi-mately 190 million valentine cards are sent each year in the United States? Of that amount, 95 mil-lion (half) are given

to people other than a spouse or significant other. And if you include school valentine cards, the number goes up to 1 billion! Now that’s a lot of love going around. Now for some more pressing information… Membership Survey - Only 5 minutes of your time will allow CCAC to gather valuable information to better assist your profes-sional and educational needs and enter you into a randomized drawing for a $50 Ameri-can Express gift card. As we all know times are different - whether it's in our personal or professional lives, the economy and mar-ket conditions have affected us all. Our pro-fession has also changed over the years. In an effort to provide assistance in these changing times, we are reaching out to each and every single member of "Team Clerk" to determine what we can do to help...and offer a chance to win a prize too! A total of three $50 American Express gift cards (one for each division) valued at $50 each will be randomly drawn on March 1, 2011. Winners will be notified to coordinate delivery of the prizes as soon as possible after that date. Please take 5 minutes to

President’s Message

I N S I D E T H I S I S S U E :

President’s Message 1

Annual Conference 3

Scholarship Oppor-tunity

4

IIMC Athenian Dialogue

6

Marketing Our Profession

7

Silent Auction Items

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Legislative Update 9

Classifieds 10

CCAC Board 19

C I T Y O F L A T H R O P

OFFICIAL WORD F E B R U A R Y 2 0 1 1 V O L U M E 1 2 , I S S U E 2

S P E C I A L L I N K S O F I N -T E R E S T :

• Gladwell Govern-

ment Services, Inc. http://www.gladwellgov.org/

• GG-One Software

http://www.ggonesoftware.com/

• Moreland Personnel

Services http://www.morelandservices.com

complete a quick survey by clicking on the following link and let us know how we can help! https://www.surveymonkey.com/s/CCACmembershipsurvey FPPC Task Force – The final recommenda-tions of the Task Force will be provided to the five-member Commission for approval at their regularly scheduled on January 28, 2011. The final recommendations can be found on the FPPC Task Force website at www.fppc.ca.gov/taskforce. CCAC provided a letter of general support of the recom-mendations and the overall goals associated with state and local consistency, process simplification, increased disclosure and transparency, and raising the public confi-dence. However, we did outline our con-cerns regarding the actual implementation of a statewide electronic filing system through the Secretary of State’s office and the costs associated with the same. In addi-tion, we opposed the sub-recommendation regarding changing the semi-annual filings to quarterly filings. It is anticipated that the Commission will approve the recommenda-tions as proposed and will submit the rec-ommendations to members of the State Legislature to author and move forward as the next step in the process. The legislative process with these recommendations will be a long one and it is likely that several of the recommendations will not survive in their current forms. We will keep you apprised and provide you with an update in next month’s Official Word. League, Administrative Services Policy Com-mittee – The Administrative Services Policy Committee met on Friday, January 21, 2011 in Sacramento. The agenda consisted of

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Randi Johl, JD, MMC CCAC President

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President’s Message Continued: establishing the Committee’s 2011 Work Plan and receiving presentations regarding the legislative process, potential legislation coming through the Assembly Elections and Local Government Committees, Proposition 26, FPPC Task Recommendations, and a State Budget Update. Over the next year, the Committee will continue to monitor legislation and work on topics related to election law, voter education, cam-paign reform, and governance reform. With respect to the Proposition 26 presentation, Patrick Whitnell, General Counsel for the League of California Cities, provided a status report regarding the draft analysis of the City Attorney’s sub-committee that is working on the issue. Mr. Whitnell made the following points and stated that he anticipates a final report to be available from the Committee in March. • Proposition 26 only affects new fees and existing fees when they are increased

or extended • Most local fees will fall into the seven exemption categories spelled out in Propo-

sition 26 • There is a difference of opinion regarding discounts for select groups of people

and additional analysis is needed (i.e., senior discounts, resident versus non-resident, etc.)

Again, the final report from the City Attorney’s sub-committee regarding the practical application of Proposition 26 is likely to be out in March. That is all the pertinent information for now, Team Clerk. I wish each and every one of you a very Happy Valentine’s Day!

January 21, 2011 One bill was presented to the TCPW for action. The bill, Expanding Flexibility of Traffic Mitigation Under Subdivision Map Act, has not been given a number yet. The measure would expand exist-ing eligible uses for transportation miti-gation impacts fees for transit, bicycle, and pedestrian facilities. The commit-tee voted unanimously to support the bill. A presentation was made by represen-tatives from Pacific Gas & Electric, Southern California Edison and San

Transportation, Communications and Public Works Policy Committee

Diego Gas & Electric regarding electric car infrastructure and the upcoming challenges to supply power and meter-ing for electric cars. Jim Biery, Director of Public Works, City of Buena Park gave an update on the California Statewide Local Streets and Roads Needs Assessment advising it will integrated into the Caltrans needs assessment. Submitted by Jamie Anderson 2nd Vice President

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* REGISTRATION NOW OPEN * Join us April 27-29, 2011, for the Annual CCAC Conference at the luxurious Embassy Suites Hotel & Spa Resort in beautiful South Lake Tahoe, California!

Academy Session - Tuesday, April 26, 2011 (2 points) General Session begins Wednesday, April 27, 2011 Conference ends Friday, April 29, 2011 (4 points)

Registration and Session Topics are online at: http://www.californiacityclerks.org/

CCAC Member Conference Registration - $375 (Early Bird rate through 3/15/11) CCAC Non-Member Conference Registration - $400 (Early Bird rate through 3/15/11)

Academy Session Registration – $175 * REGISTER NOW FOR EARLY BIRD RATES AND HOTEL ROOMS *

On a budget? When making travel arrangements, check with your fellow City Clerks! This is the perfect opportunity to network and share accommodation and/or travel costs! Accommodations: Embassy Suites offers first-rate luxury in the heart of South Lake Tahoe. CCAC Host Hotel Rate is $115 (1 Adult); rooms are limited.

“Our "Center of it All" location makes Embassy Suites an excellent Lake Tahoe lodging choice. You will be steps from casinos, the Heavenly Gondola, golfing, shopping, outdoor adventures and sightseeing. You'll also enjoy a complimentary cooked-to-order breakfast and the snacks and drinks at our Nightly Manager's Re-ception.”

Source: www.embassytahoe.com

Travel arrangements: Driving to the conference? Check with City Clerks in your area to ride share! Flying? Reno is the nearest airport and shuttle reservations to/from the hotel can be made online at: http://www.southtahoeexpress.com/ or by calling (toll free) 1-866-898-2463 or consider renting a car at the airport. Help support CCAC fundraising efforts: Purchase or sell your MCEF fundraiser tickets (will arrive by mail), contribute towards the silent auction (donations welcome), or participate in the CCAC silent auction and Division baskets raffle at the conference. Remember: Your contribution helps fund the CCAC and MCEF educational scholarships! Would you like to volunteer for this event? Please contact your Division Trustee:

Patrice Olds, Northern ([email protected]), Nanci Lima, Central ([email protected]), or Kimberly Rodrigues, Southern ([email protected]. ca.us)

We look forward to seeing you at the conference!

Together Everyone Achieves Much

2011 Annual CCAC Conference

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CCAC awards three scholarships (one from each Division) for attendance at the CCAC Annual Conference. In order to be eligible for scholarship considera-tion you must:

• Be a City Clerk, Deputy if the City Manager serves as City Clerk, or District Clerk

• Have not previously attended a CCAC Conference

• Have no City funds available for attendance

• Be current in your CCAC dues The Scholarship covers registration, two nights hotel accommodations, and


transportation (not to exceed $200). Payment is made directly to recipient following the conference and upon submittal of receipts of expenditures. To apply for the CCAC Annual Confer-ence Scholarship, please return the application to Lisa Pope, Immediate Past President, [email protected] or fax to (310) 456-2760, by February 15, 2011. Scholarship recipients will be notified by March 1, 2011. The scholarship application is available on page 12 and on the CCAC website at www.californiacityclerks.org.

Annual Conference Scholarship

January 20, 2011 Sacramento Convention Center The League of California Cities Public Safety Policy Committee met on January 20, 2011, in Sacramento. The commit-tee is made up of appointees from each of the League Departments (City Attor-neys, City Clerks, City Managers, Com-munity Services, Fire Chiefs, Fiscal Offi-cers, Mayors & Council Members, Per-sonnel & Employee Relations, Planning & Community Development, Police Chiefs, Public Works Officers), 32 Division Ap-pointed elected officials, Caucus appoint-ees, Affiliate appointees, up to 16 Presi-dential appointees and 2 non-voting league partners. I attended the commit-tee meeting as the League of California Cities City Clerk Department appointee. This being the first committee meeting of the year, the committee focused on its work program for 2011. The committee will be focusing on Wildland Urban Inter-face, Alcohol and Beverage Control/Drug and Alcohol Rehabilitation, Emergency Preparedness including disaster response

Public Safety Policy Committee and homeland security, Indian Gaming, Revenue Security, Sex Offenders, Tech-nology and Interoperability, Gang and Graffiti Prevention, Medical Services, Cor-rections Reform and Firearms. The committee received information on the proposed License Plate Reform Act of 2011 (see attached fact sheet) and an overview of the City of Stockton’s’ Op-eration Peacekeeper Program. Addition-ally, Chief Reginald Chappelle, California Highway Patrol, discussed the California Highway Patrol Technology Projects and Initiatives. Finally, Secretary Matt Cate, California Department of Corrections and Rehabilitation, provide an update on the Corrections Department and modifica-tions as proposed under the Brown ad-ministration. As is the concern throughout California, the League Policy Committee discussed the State budget and its impacts on pub-lic safety in cities. The next committee meeting is sched-uled for April 7, in Ontario.

Lisa Pope, MMC Immediate Past President

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January 20, 2011 On Thursday, January 20, 2011, the members of the Housing, Community & Economic Devel-opment Policy Committee convened to their first policy committee meeting of 2011 in Sacra-mento, California. The beginning of the meet-ing included a welcome/introduction and a pub-lic comment portion for the committee members and any members of the general public who participated as part of the audience during the meeting. The following items were presented and discussed during the course of the meeting: COMMITTEE ORIENTATION This section of the meeting gave an opportunity for the members of the committee to become acquainted with the operation and purpose of policy committees and the procedures and guidelines used to conduct a successful meet-ing. 2011 HCED COMMITTEE WORK PROGRAM The first item discussed under this section per-tained to the Committee’s 2010 Work Program Final Report which included 3 specific goals for the Committee which included: Goal 1 – Protecting Local Control & Funding for Vital Local Services Goal 2 – Support Reform of the Structure of Governance, Management, and Financing of State Government Goal 2 – Promote Economic Stimulus, Infra-structure Investment, Business Development and Job Creation The second item discussed dealt with the Com-mittee’s 2011 Work Program Draft Proposal which included the following items for the Com-mittee to focus on this year: • 2011 League of Cities Strategic Goals • Accessible League Services Focus • Pending Legislation • Speakers & Education STATE BUDGET/GOVERNANCE REFORM UPDATE Dan Carrigg, Legislative Director for the League of California Cities spoke on the State’s current budget status and incoming Governor Jerry Brown’s proposed FY 2011-12 state budget which includes the elimination of redevelopment agencies and enterprise zones for many local

government agencies. STATE LEGISLATIVE UPDATE/ACTION ITEMS The following items were discussed and voted on for approval by the various members of the Committee: • General legislative update • Economic Development, Redevelopment,

and Enterprise Zones • Extended Statute of Limitations for housing

element (AB 602) • Subdivision Map Extensions PROP 26 INFORMATION UPDATE Patrick Whitnell, General Counsel for the League of California Cities spoke on the recently voter approved Proposition 26, the “Stop Hidden Taxes Initiative.” Mr. Whitnell explained the impact of this proposition within local govern-ment and specifically on “regulatory fees” which state and local governments impose on busi-nesses and individuals to pay for the cost of projects and programs utilized by businesses and/or individuals. Examples of regulatory fees include but are not limited to pet licenses, park-ing permits, bicycle licenses, and businesses licenses. Mr. Whitnell also spoke on the seven express exemptions of a fee in relation to this proposition. 2011 FEDERAL PRIORITIES The following federal priorities for 2011 were briefly discussed: • Protecting Local Revenue & Land Use Au-

thority • Community & Economic Development • Affordable Housing • Water & Wastewater Infrastructure • Reauthorization of SAFETEA-LU • Public Safety/Homeland Security/Disaster

Preparedness • Energy Efficiency The HCED Policy Committee meeting adjourned at 2:00 p.m. to the next Committee meeting to be held on Thursday, April 7, 2011 at the Doubletree Hotel in Ontario, California. Submitted by Rosalia Conde Bell Gardens City Clerk

Housing, Community & Economic Development (HCED) Policy Committee

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The first California Athenian Dialogue for 2011 will be in San Ramon on Saturday, February 26th with the book “Lincoln on Leadership.” See page 13 for registration form and additional information. What is an Athenian Dialogue? Athenian Dialogues are essentially a book group you can sign up for that through reading, sharing impressions, and participating in a professor-led facilitated discussion you examine and learn from examples of leadership in literature, histories, biographies or manage-ment skill building books. What is the process to participate? When an announcement for a Dialogue comes out, the book selection will also be announced. If you are inter-ested, instructions for signing up will be included in the announcement (usually by contacting the host clerk and sending a check). Prices vary de-pending on the cost of the program, site and facilitator. Buy the book as soon as you can and read it before the Dialogue day. Attend the Dialogue and participate at the level you are comfortable with in a facilitated discus-sion about the book. The facilitator is usually a professor with expertise in the book’s subject matter. The day generally starts with an “autopsy” of the time frame the book takes place in to set the historical perspective, sharing impressions with the group, some facilitated exercises, and result in many “ah ha” moments. Dialogues last for six hours; three in the morn-ing, a break for lunch, and three more hours in the afternoon. The facilita-tor will provide an assessment tool that has to be completed to earn certifi-cation points. Points: You may earn two (2) points for reading, participating, and com-pleting the assessment (either a series of questions or an essay demon-strating your understanding of the subject matter or discussion). Cost: Averages between $40 and $100 Why would I want to do this? As clerks we know experiential learning is the most effective and “experiencing” books that encourage an in-depth exami-nation of superior leaders (and also not so good leaders for the other side of the lesson) can inspire us as organizational and community leaders. You’ll learn to identify leadership traits in yourself and in the leaders around you. It will help retrain you to read thoughtfully instead of fitfully. It provides practice in the art of argumentation – or rather the ability to vo-calize your ideas and back them up articulately. The more you do the more practice you get. It provides interest and depth of knowledge about par-ticular subject matters which will make you a more interesting individual. It can contribute towards developing a personal well-rounded philosophy of life. It provides leaders that can inspire you and provide answers in trou-bling times. It improves your vocabulary, your conversation, and may help elevate your place at the management table. And if you are a reader, it’s just fun to share these stories and the journey with others.

IIMC Athenian Dialogue

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At the CCAC Goal setting session in October 2010, the Board established three goals, one of which is to Market our Profession - Promote the understanding of the City Clerk’s role as an executive municipal official. One of the first tasks of this goal was to cre-ate a press release for newly appointed and retired clerks and MMC/CMC recipients. The MMC press release is complete! This press release will complement the existing Master Municipal Clerk (MMC) recognition program. For the past few years, recipients of MMCs have been presented with a plaque at their City Council meetings by a CCAC Board mem-ber. Now, in addition to the recognition at a Council meeting, CCAC will be issuing a press release to the local newspapers of the recipi-ent. We are thrilled to add this component, to not only recognize the major of achievement of

attaining the Master Municipal Clerk designa-tion but to spread the word about what a City/Board/Town Clerk really does. Via email vote last week, the CCAC Board unanimously approved the revisions to the CCAC Policy for Honoring Members Earning the MMC Certification and approved the draft press release. We look forward to the contin-ued advancement of our professional and celebrating the success of our membership. The City Clerk is the local official who adminis-ters democratic processes, such as elections, access to city records and all legislative ac-tions, ensuring transparency to the pub-lic. The City Clerk acts as a compliance officer for federal, state and local statutes, including the Political Reform Act, the Brown Act and the Public Records Act. The City Clerk man-ages public inquiries and relationships and arranges for ceremonial and official functions.

Marketing Our Profession

A. Kay Vinson, MMC Murrieta City Clerk

January 21, 2011 On Friday, Policy Committee meetings were preceded by a press conference, where hundreds of California mayors, city council members, local business and labor leaders joined forces to denounce the Governor’s proposal to abolish redevelopment agen-cies. Following introductions, a public com-ment was received from Nina Beady in opposition to use of Smart Meters due to health concerns. Presentations were made by Pacific Gas & Electric, Southern California, and San Diego Gas & Electric regarding challenges for needed infrastructure to support elec-tric cars. Discussed were: demands on electricity, installation of second meters dedicated to the car, charging stations,

permits, inspection, codes, covenants, re-strictions, rental agreements, metering and wiring, cost allocation, cooperation with auto industry, tax credits, climate change, and capturing ‘gas tax.’ Patrick Whitnell, League General Counsel, gave an update on Proposition 26 rec-ommendations. Proposition 26 may re-quire new fees, or existing fees that are extended or increased, to be classified as special taxes requiring approval by two-third vote. However, there are seven cate-gories of exceptions: 1) Specific Benefit; 2) Specific Government Service or Product; 3) Permits and Inspections; 4) Local Govern-ment Property; 5) Penalty for Illegal Activ-ity; 6) Property Development; and 7) Prop. 218. Yvonne Hunter, Institute for Local Govern-

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Environmental Quality Policy Committee

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ment, provided information about the Bea-con Award to recognize local leadership toward solving climate change. Kyra Ross, League Staff, discussed: AB 34, Compost; AB 37, opt out of Smart meters; AB 54, Drinking water; AB 157, Water Bond; SB 23 Renewable energy resources; SB 63, Environmental sustainability of Local Communities; and SB 118, Bidding for en-ergy service contracts. She also expects legislation on single use bags, commercial recycling, and Air Resources Board, all de-pendent on budget focus.


Environmental Quality Policy Committee Cont.

Together Everyone Achieves Much The CCAC Annual Conference will be held in South Lake Tahoe from April 27 through April 29, 2011. Donations to the Silent Auction will assist the CCAC Scholarship Fund with providing educational opportunities to the membership. To make a donation: Please call or email any of the following trustees for information on how to donate to the Scholarship Fund or provide a silent auction item for the con-ference.

Patrice Olds, Northern - (925) 943-5819 ([email protected]), Nanci Lima, Central - (559) 924-6700 ([email protected]), or Kimberly Rodrigues, Southern - (818) 597-7303 ([email protected]. ca.us)

No item is too large or too small! Whether a trinket or a gift basket, we welcome all donations and the opportunity for attendees to bid on a variety of items at the conference. The Silent Auction donation form and instructions are available on page 15 and on the CCAC website at: www.californiacityclerks.org Interested in Volunteering at the Conference? Please complete and return a Member Interest Form to any of the Division Trustees. See page 16. Thank you for your generous contribution and sup-porting such an important aspect of our organiza-tion!

Silent Auction Items Needed

Dwight Stenbakken, League Staff, provided information on the battle against eliminat-ing Redevelopment Agencies, encouraged coalition building with others, including non-profit housing advocates, and adoption of a City resolution supporting retention of Redevelopment Agencies. Other business included review of League goals, development of an extensive work program for the committee, and update on 2011 Federal priorities.

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CCAC recently submitted three proposals to the Assembly and Senate Elections Committees. It is the hope of the Legis-lative Committee that the three propos-als can be incorporated into the omnibus bill for these Committees. • The first proposal is clean-up legisla-tion changing the 5:00 p.m. reference in Elections Code Section 10407 to the close of business. The primary reason for the proposal is consistency with other sections and to allow flexibility for those cities which may close sooner or later than 5:00 p.m. • The second proposal is clarification legislation stating in Elections Code Sec-tion 9205 that the text of the measure does not need to be published with the notice of intention, title and summary. The written text of a measure is often lengthy and is already filed with the local elections official under Section 9202. The proposed legislation provides clarity only and does not change current require-ments.

• The third proposal adds a residence statement under penalty of perjury for the nominee on the Nomination Paper form as set forth in Elections Code Sec-tion 10226. There already exists a “My residence address is ___” line for the Affidavit of Circulator. Since the circula-tor is sometimes someone other than the candidate, the proposal is to include the same sentence under the Affidavit of Nominee. This proposal would be rele-vant to local elections only. The Legislative Committee is proactively monitoring legislation that will be intro-duced this cycle by regularly reviewing a bill list on the League of California Cities website. The bill list, provided under the Administrative Services webpage, is up-dated weekly. The Committee is actively watching the bill list to ensure that CCAC can provide comments and feedback on relevant legislation early in the process and in some cases prior to the bill going to Committee. This also helps to fulfill the goals of CCAC and the League to better utilize technology to provide and obtain relevant information.

Legislative Update

Dawn Abrahamson, MMC Legislative Director

Congratulations to the following IIMC Members for achieving their designations!

Certified Municipal Clerk:

ο Mayra Ochiqui, CMC, City of San Bernardino

Master Municipal Clerk: ο Renée Beck, MMC, City of San Ramon

Newly Designated

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Tickets for the annual MCEF Raffle will be distributed in February via U.S. mail. Every CCAC member will receive a booklet of raffle tickets, sales instructions, and a plea to as-sist this wonderful organization that provides scholarships to Clerks, by selling tickets to your family, friends and co-workers. The raffle will be for a $2,500 travel voucher with a one-year expiration from the date of the drawing in April. Let your imagination run wild! Where do you want to go? A cruise to Alaska? An island in the Bahamas? Skiing at Whistler? Always had a hankering to paddle down the Colorado river? How about a dude ranch? Maybe use it to go to IIMC in Nash-ville and see our own Colleen Nichol inducted as IIMC President!!! The choice is up to you. Tickets are $5 each or six tickets for $25. A bargain and your chances are better than the lotto! Contact CCAC Trustee Patrice Olds with questions.

MCEF Annual Raffle

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2010/11 CCAC Board of Directors2010/11 CCAC Board of Directors2010/11 CCAC Board of Directors Randi Johl, JD, MMC, President, Lodi, 209-333-6702, [email protected]

Shirley Concolino, MMC, First Vice-President, Sacramento, 916-808-7200, [email protected]

Jamie Anderson, MMC, Second Vice-President, Yucca Valley, 760-369-7209, [email protected]

Cynthia VanWormer, CMC, Recording Secretary, Fort Bragg, 707-961-2823, [email protected]

Lucinda Williams, MMC, Brea, Treasurer, 714-990-7757, [email protected]

Mitzi Ortiz, CMC, Communications Director, Lathrop, 209-941-7228, [email protected]

Dawn Abrahamson, MMC, Legislative Director, Fremont, 510-284-4063, [email protected]

Joann Tilton, MMC, Professional Development Director, Manteca, 209-456-8017, [email protected]

Margaret Wimberly, CMC, Northern Division Professional Development Representative, Brentwood, 925-516-5182,

[email protected]

Dana Davidson, MMC, Central Division Professional Development Representative, Merced, 209-385-6231,

[email protected]

Pat Hammers, MMC, Southern Division Professional Development Representative, Cathedral City, 760-770-0385,

[email protected]

Patrice Olds, CMC, Northern Division Trustee, Walnut Creek, 925-943-5819, [email protected]

Nanci Lima, CMC, Central Division Trustee, Lemoore, 559-924-6700, [email protected]

Kimberly Rodrigues, MMC, Southern Division Trustee, Agoura Hills, 818-597-7303, [email protected]

Lorrie Brewer, MMC, Northern Division Chair, Mountain View, 650-903-6399, [email protected]

Lori Martin, CMC, Central Division Chair, Waterford, 209-874-2328, [email protected]

Juana Laur, MMC, Southern Division Chair, Laguna Niguel, 949-362-4300, [email protected]

Lisa Pope, MMC, Past President, Malibu, 310-456-2489, ext. 228, [email protected]

Colleen Nicol, MMC, IIMC President Elect, Riverside, 951-826-5557, [email protected]

Kristi Smithers, MMC, Regional IX Director, Wasilla, AK 907-373-9091, [email protected]

Margaret (Peggy) Hawker, MMC, Region IX Director, Newport, OR 541-574-0613 [email protected]

League Representative: Lorraine Okabe, Information Services Mgr., 916-658-8236, [email protected]

2011-02 february draft · again, the final report from the city attorney’s sub-committee...

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