2010 – 2011 Student Senate BSC/SDF Budget Change Proposal

Town Hall Meeting

Senator Tyler BoggessStudent Body Treasurer Kyle Lewandowski

Student Body Auditor Cory Vancura

Agenda

• Overview of Student Activity Fees & Current Distribution

• Overview of Proposed Change to BSC/SDF• The Numbers Involved• Conclusions• Discussion and Questions

The Student Activity Fee• Annual SAF: $132• $12/student to the

Campus Readership Program

• Remaining $120/student divided between:– Budget: $279,536– BSC: $121,500– SDF: $47,452.50

The Baseline Estimate

• Definition: The gross dollar amount that Senate is responsible for allocating during the following fiscal/academic year

• Provided to Senate in March from Vice President of Finance Vicky Payseur

• Sum of the Student Activity Fees each student will pay, based on the estimated total fall enrollment

• ’09-’10 Baseline Estimate: $450,000• ’10-’11 Baseline Estimate: $465,000

Activity Fee, SDF, and BSC

• Student Development Fund (10%): discretionary account for Student Fees and Allocation Committee to distribute one-time funding to any student and/or student organization for academic year.

• Board of Student Communications (27%): governing body of all student media, including Times Delphic, Drake Mag, Drake Broadcasting, etc.

• Student Senate does NOT have oversight of the allocation or spending of the BSC. The only control of BSC budget is the % of the Baseline it receives.

The Proposed BSC / SDF Change

• Proposal: reduce the percentage of Student Activity Fees the BSC receives from 27% to 25%. Increase the percentage of SAF the SDF receives from 10% to 12%.

• 2010-2011 BSC Budget (25%) = $116,250• 2010-2011 SDF Budget (12%) = $55,800• Primary Reason: BSC has consistently had a

budget surplus, while the SDF has consistently had a shortage of funds.

The Impact of the ProposalBSC Budget

2009 - 2010 $121,500.00 2010 - 2011 $116,250.00 YOY Decrease $5,250.00 YOY Decrease -4.32%

SDF Budget2009 - 2010 $48,964.00 2010 - 2011 $55,800.00 YOY Increase $6,836.00 YOY Increase 13.96%

2005 - 2006 BSC Budget SummaryBudgeted Spent Available

DBSExpenses $22,978 $25,472.16 ($2,494.16)Income $0 ($905.00) $905.00 TOTAL $22,978 $24,567.16 ($1,589.16)

Drake MagazineExpenses $21,457 $21,606.14 ($149.14)Income $0 ($1,641.80) $1,641.80 TOTAL $21,457 $19,964.34 $1,492.66

PeripheryExpenses $9,785 $9,542.66 $242.34 Income $0 $0.00 $0.00 TOTAL $9,785 $9,542.66 $242.34

Times-DelphicExpenses $65,270 $62,514.54 $2,755.46 Income $0 ($36,050.36) $36,050.36 TOTAL $65,270 $26,464.18 $38,805.82

DUINExpenses $6,910 $6,447.00 $463.00 Income $0 ($150.00) $150.00 TOTAL $6,910 $6,297.00 $613.00

BSCGeneral Expenses $0 $906.07 ($906.07)General Revenue ($15,000) ($1,018.00) ($13,982.00)

GRAND TOTAL $111,400 $86,723.41 $24,676.59

2006 - 2007 BSC Budget Summary

Budgeted Spent AvailableDBSExpenses $25,405 $22,207.16 $3,197.84 Income $0 ($555.00) $555.00 TOTAL $25,405 $21,652.16 $3,752.84

Drake MagazineExpenses $23,063 $20,796.30 $2,266.70 Income $0 $0.00 $0.00 TOTAL $23,063 $20,796.30 $2,266.70

PeripheryExpenses $10,760 $9,967.48 $792.52 Income $0 ($72.00) $72.00 TOTAL $10,760 $9,895.48 $864.52

Times-DelphicExpenses $57,234 $58,638.44 ($1,404.44)Income $0 ($38,140.94) $38,140.94 TOTAL $57,234 $20,497.50 $36,736.50

DUINExpenses $7,385 $6,745.00 $640.00 Income $0 ($150.00) $150.00 TOTAL $7,385 $6,595.00 $790.00

BSCGeneral Expenses $0 $303.05 ($303.05)General Revenue ($30,000) $0.00 ($30,000.00)

GRAND TOTAL $93,847 $79,739.49 $14,107.51

2007 - 2008 BSC Budget SummaryBudgeted Spent Available

DBSExpenses $28,295 $19,923.58 $8,371.42 Income $0 ($950.00) $950.00 TOTAL $28,295 $18,973.58 $9,321.42

Drake MagazineExpenses $24,000 $21,111.48 $2,888.52 Income $0 ($1,278.00) $1,278.00 TOTAL $24,000 $19,833.48 $4,166.52

PeripheryExpenses $10,215 $8,759.67 $1,455.33 Income $0 $0.00 $0.00 TOTAL $10,215 $8,759.67 $1,455.33

Times-DelphicExpenses $68,705 $81,247.51 ($12,542.51)Income $0 ($67,770.42) $67,770.42 TOTAL $68,705 $13,477.09 $55,227.91

DUINExpenses $7,680 $3,339.85 $4,340.15 Income $0 ($175.00) $175.00 TOTAL $7,680 $3,164.85 $4,515.15

BSCGeneral Expenses $2,690 $3,666.02 ($976.02)General Revenue ($30,000) ($3,066.33) ($26,933.67)

GRAND TOTAL $111,585 $64,808.36 $46,776.64

2008 - 2009 BSC Budget SummaryBudgeted Spent Available

DBSExpenses $29,626 $17,461 $12,164.72 Income ($4,250) ($525) ($3,725.00)TOTAL $25,376 $16,936.28 $8,439.72

Drake MagazineExpenses $27,065 $24,067 $2,997.93 Income ($1,200) ($600) ($600.00)TOTAL $25,865 $23,467.07 $2,397.93

PeripheryExpenses $11,215 $11,006 $208.68 Income $0 ($5) $5.00 TOTAL $11,215 $11,001.32 $213.68

Times-DelphicExpenses $75,059 $75,673 ($613.88)Income ($35,000) ($34,602) ($398.32)TOTAL $40,059 $41,071.20 ($1,012.20)

DUINExpenses $10,086 $9,116 $969.72 Income ($800) ($190) ($610.00)TOTAL $9,286 $8,926.28 $359.72

BSCGeneral Expenses $2,949 $0 $2,949.00 General Revenue $0 $0.00 $0.00

GRAND TOTAL $114,750 $101,402.15 $13,347.85

The BSC Reserve Account

• Set up to absorb the annual unspent funds from the BSC.

• Fund is designed to provide a buffer against any emergency expenses that may come up throughout the academic year.

• Capped at $30,000.• Has met or exceeded the $30,000 cap for past

three academic years.

'05-'06 '06-'07 '07-'08 '08-'09$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$45,000

$50,000

$24,677

$14,108

$46,777

$13,348

$19,426.59

$8,857.51

$41,526.64

$8,097.85

BSC Surplus Available - Cut

2005 - 2009 BSC Annual SurplusBudgeted Spent Available Available - Cut

'05-'06 $111,400 $86,723 $24,677 $19,427

'06-'07 $93,847 $79,739 $14,108 $8,858

'07-'08 $111,585 $64,808 $46,777 $41,527

'08-'09 $114,750 $101,402 $13,348 $8,098

2005 - 2010 SDF Annual ShortageBudgeted Spent Available Available + Increase

'05-'06 $36,000 $39,879.82 ($3,879.82) $2,956.18

'06-'07 $35,575 $62,269.19 ($26,694.19) ($19,858.19)

'07-'08 $44,710 $49,439.98 ($4,729.98) $2,106.02

'08-'09 $42,500 $64,434.18 ($21,934.18) ($15,098.18)

'09-'10 (YTD) $48,964 $66,930.40 ($17,966.40) ($11,130.40)

'05-'06 '06-'07 '07-'08 '08-'09 '09-'10 (YTD)

($30,000.00)

($25,000.00)

($20,000.00)

($15,000.00)

($10,000.00)

($5,000.00)

$0.00

$5,000.00

($3,879.82)

($26,694.19)

($4,729.98)

($21,934.18)

($17,966.40)

$2,956.18

($19,858.19)

$2,106.02

($15,098.18)

($11,130.40)

SDF Shortage With Increase

Conclusions

• The BSC has consistently had a large amount of unspent funds at the end of the academic year.

• The SDF has continually had to find other sources of funds to continue funding student organizations.

• The benefit to the SDF will be greater than the hindrance to the BSC.

• BOTTOM LINE: proposal is designed to correct an imbalance in the budget of Student Activity Fees and ensure that SAF is spent in the current academic year as much as possible.

Questions

Comments

Discussion