2009-2011

Enhancing Education Through TechnologyCompetitive Grant Round 8

Workshop Agenda

✤ EETT-C Round 8 Grant Overview✤ 12 Step Program for EETT-C Round 8✤ Application Review

✤ Forms✤ Project Narrative✤ Regional Template

✤ Questions and Answers

Purpose of EETT-C Program

Technology and Curriculum

✤ Student achievement is the grand focus✤ Technology is a tool to:

✤ support the adopted curriculum✤ help students achieve academic content standards with

current, relevant, and engaging skills and resources✤ improve teaching and learning of adopted curriculum✤ improve home and school communications

Four Program Goals of EETT-C

✤ Increase students’ technology literacy and academic achievement of content standards

✤ Increase teachers’ technology literacy and curriculum integration

✤ Expand access to technology and provide technical support✤ Enhance communications and collaboration

EETT-C Round 8 Funding

CTAP RegionProjected

Funding AmountMaximum

Allocation (60%)

7 @ $500,000 @ $300,000

12 Step Program for EETT-C

Step 1: Planning/Writing Team✤ Planning Team:

✤ Curriculum Coordinator✤ Data Collection/Analysis Coordinator✤ Categorical Program Coordinator✤ Professional Development Coordinator✤ Technology Director✤ Union Representation✤ Target School Administrators and Teachers✤ Private Schools

✤ Writing Team:✤ Small portion of planning team

Step 2: Review RFA

✤ Form 1: Application Title Page✤ Form 2: Project Summary✤ Form 2a: Program Profile and School Data✤ Form 2b: Small School District Addendum✤ Project Narrative✤ Optional Bibliography/Citations✤ Form 3: GOBs and Data Collection✤ Form 4: Strategies and Timeline✤ Form 5: Project Budget and Timeline✤ Form 6: Priority List of Schools✤ Form 7: Consortiums and/or Partnerships and Letters of

Support✤ Form 8: Competitive Application Checklist

Step 2: Review RFA

✤ Goal - CDE defined vision (not measured)✤ Objective - CDE defined measure✤ Benchmark - Baseline data plus growth target✤ Growth Target - amount of projected improvement

✤ May not be modified after approval of funding✤ Set challenging, yet realistic, growth targets for

objectives✤ Follow-up grant eligibility is contingent upon meeting 70%

of growth targets for each objective

Step 2: Review RFA

✤ Four required performance goals✤ Goals 1, 2, 3

✤ Enter projected growth target for each objective and benchmark data

✤ Programs focusing on the same target students or teachers for years 1 and 2 have two years to meet growth target

✤ Programs focusing on different target students or teachers in years 1 and 2 must meet growth targets annually

✤ Goal 4✤ Enter measurable objective and benchmark data along

with projected growth target

Step 3: Contact Private Schools

Step 4: Backward Map

✤ Backward map from June 30, 2009✤ What needs to be done?✤ By whom?✤ By when?

Step 5: Gather Baseline Data

✤ Use consistent data instruments to establish baseline percentages, growth targets, and define end of year percentages

✤ Establish consistent data instruments, items, and calculation methods for each objective

✤ Data for objectives measured by multiple instruments must be collected and aggregated to determine baseline and growth

Step 5: Gather Baseline Data

✤ Target Students’ ✤ Technology Literacy✤ Achievement Data

✤ Target Teachers’✤ Technology Literacy✤ Curriculum Integration

✤ Target Classroom Observation Data✤ Target Classroom Student to Computer Ratios✤ Communication and Collaboration Data✤ Data for any additional objectives

Step 6: Identify Program Focus✤ Determine the curricular priority✤ Determine the technology proficiency priority

✤ Target schools✤ Target teachers✤ Target students

Step 7: Select or Design a Research-Based Program✤ Apple Professional Development✤ CDE Improvement Guides, Tools, and Resources✤ CTAP✤ Doing What Works✤ EAST Initiative✤ eMINTS✤ GenYes✤ Intel Teach Program✤ ISTE NETS Seal of Alignment✤ What Works Clearinghouse

Step 8: Form Partnerships and/or Consortiums✤ Business/Corporations✤ Universities and Educational Institutions✤ Health Care Organizations✤ Government and Military Agencies✤ National Service and Volunteer Organizations✤ Faith Organizations✤ Senior Citizen Organizations✤ Cultural and Recreational Institutions✤ Other Community Organizations✤ Community Individuals

Step 8: Partnerships and Consortiums✤ Partnership applications are encouraged and receive a

competitive advantage in application scoring✤ Must have a letter from each partner identified that briefly

summarizes how the partnership is mutually beneficial and will support the grant program✤ Proven experience with technology literacy and

curriculum integration✤ Evidence the partnership will have a positive impact on

student academic achievement✤ Work, products, strategies, or services are aligned with or

based upon relevant research

Form 8: EETT-C Partnerships and Consortiums✤ Student-Centered Partnerships

✤ helps with student incentives, student hardware, and other services and products for students

✤ Family-Centered Partnerships✤ supports parent workshops, parent incentives, and other

forms of assistance✤ District-School Centered Partnerships

✤ helps with equipment , professional development facilitation, and classroom assistance

✤ Community-Centered Partnerships✤ helps with community service learning and other outreach

Step 9: Calculate Budget

✤ Two (fiscal) year grant program✤ July 2009-June 2011

✤ Awards based on $300 per 4th-8th grade student at applicant schools ✤ (2007 CBEDS)

✤ Potential follow-up grant of $45 per student✤ Dependent upon availability of Federal funding and the

fulfillment of grant conditions and assurances

Step 9: Calculate Budget

✤ Determine maximum two year program budget, based on $300 multiplied by the 2007 Grades 4-8 CBEDS at all schools listed on Form 6

✤ Do not exceed 60% of the regional allocation✤ Specify how much of the budget will be spent in Year 1 and

Year 2✤ >10% change in spending in any object code requires a

LEA to submit a Budget Modification to the CDE for approval

✤ Describe how the funds will be allocated within each object code, include leveraged funding amounts (if applicable)

Step 10: Prioritize Target Schools✤ List schools in rank order for funding✤ Use the Grades 4-8 2007 CBEDS to determine grant

funding✤ If partially funded, the CDE will fund schools in the order

listed by the LEA

Step 11:Review Technology Needs✤ Hardware✤ Electronic Learning Resources

✤ All Electronic Learning Resources purchased with EETT Competitive funds must be either:✤ California Learning Resource Network reviewed and

meet state standards✤ www.clrn.org

✤ Curriculum-based electronic learning resources that are part of a State Board of Education approved K-8 program

✤ Network✤ Infrastructure✤ Technical Support

Step 12: CTAP and CDE Support✤ CTAP 7 can provide support for EdTechProfile teacher and

student accounts and data reports✤ CTAP 7 can provide grant implementation support

✤ Professional Development

✤ SETS Projects✤ www.cde.ca.gov/ls/et/rs/sets.asp

✤ CDE✤ http://www.cde.ca.gov/fg/fo/r5/eettc09rfa.asp

EETT-C Application

CategoryMaximum

ScorePresentation 0Program for Students 15Professional Development 15Expanded Access 15Communication and Collaboration 15Evaluation and Project Management 20Follow-up and Sustainability 10Projected Budget and Budget Narrative

10

Total 100

EETT-C Application Scoring

✤ In order to be eligible for a grant award, applications must score at least 50 points

✤ Scored applications will be grouped by rubric scores into Decile Bands:✤ 90-100 points✤ 80-89 points✤ 70-79 points✤ 60-69 points✤ 50-59 points

✤ Small school districts move to the top of their decile band✤ Applicants that receive <$6000 in EETT-F rank below small

schools in their decile band

EETT-C Application Examination

✤ Review Forms

EETT-C Project Narrative

✤ Describes the research-based program strategies, resources, evaluation, and timelines outlined in the application forms

✤ Address all six sections of the Project Narrative✤ Program for Students✤ Professional Development Program for Teachers✤ Expand Access to Technology and Provide Technology

Support✤ Communication and Collaboration Among Home,

School, and Community✤ Evaluation and Program Management✤ Follow-up Grant & Sustainability

EETT-C Program for Students Narrative

✤ Describe the technology literacy and academic learning needs of target students

✤ Describe how the LEA’s research-based Program for Students, including relevant research citations, and State Board of Education approved publisher or CLRN-reviewed electronic learning resources will meet the students’ identified learning needs

✤ LEA partners with an organization to develop a comprehensive program suited to the specific learning needs of targeted students

EETT-C Program for Teachers Narrative

✤ Describe the technology literacy and curriculum integration learning needs of the target teachers

✤ Describe how the LEA’s research-based Program for Teachers, including relevant research citations, will meet the target teachers’ identified needs

✤ LEA partners with an organization to develop a comprehensive Ed Tech integration program

EETT-C Expanded Access Narrative

✤ Identify the current student-to-computer ratio used by the target students and teachers

✤ Identify the new electronic learning resources, infrastructure, hardware, and peripherals to be acquired and describe how the new resources will support the grant program

✤ Describe how technology resources, existing and new, will be used to support data-driven decision making

✤ Describe how adequate technical support will be provided to support the grant program

EETT-C Communication and Collaboration Narrative

✤ Describe how technology will be used to establish or improve communication and collaboration among home, school, and community

✤ Describe how students’ learning needs will be supported through the use of technology for communication and collaboration

✤ Describe how partnerships will help to improve communication and collaboration among home, school, and community

EETT-C Communication and Collaboration Narrative

✤ Possible areas to establish or improve communication and collaboration:✤ Email accounts, expanded web access✤ Develop communication channels✤ Using multimedia for communication✤ Sponsoring parent/community events that promote

involvement in student learning and technology

EETT-C Projected Budget and Narrative

✤ Minimum of 25% of the grant award must be allocated for professional development that is relevant to the program

✤ Examples of appropriate professional development expenditures:✤ Teacher stipends, substitute teachers for attending

professional development outside of contract hours✤ Salaries, benefits, stipends, contracts for professional

development trainers, facilitators, and mentors✤ Professional development workshops and conferences

specified in the grant application✤ Materials and supplies necessary to carry out

professional development, consistent with established LEA policies

EETT-C Evaluation and Program Management Narrative

✤ Describe the LEA’s evaluation plan, including Who, What, When, Why, and How the LEA will collect, analyze, evaluate, and report on every required and optional objective

✤ Reference SETDA’s Common Data Elements✤ Describe the LEA’s program management group by job,

title, roles, and responsibilities, including how often will the group meet and how will ongoing communications take place?

✤ Describe the continuous data-driven improvement process for monitoring the impact the grant program is having on all goals

EETT-C Evaluation Reports Narrative

✤ Collected program data is used in Semi-Annual and Annual Performance Reports to the CDE

✤ Reports evaluate progress in meeting annual benchmarks and program impact and share outcomes with stakeholders

✤ Report templates will be posted to the CDE website and are expected to be similar to the Round 7 Performance Reports

EETT-C Follow-Up Narrative

✤ Describe how the Follow-Up grant ($45/student) will be used to help sustain or expand the grant program

✤ Describe other funding sources or partnerships that may contribute to the sustainability or expansion of the grant program

EETT-C Projected Budget and Narrative

✤ Other uses for grant funds:✤ Hardware✤ Infrastructure✤ Technical support✤ Electronic Learning Resources

✤ CLRN-reviewed✤ Supplies and materials✤ Expenses related to fostering communication among

parents, teachers, students, and community✤ Grant management coordination, evaluation, and

reporting

EETT-C Multiple Measures for Student Technology Literacy Data

✤ LEAs can choose the data instruments used for Student Survey and Classroom Observations:✤ EdTech Profile’s Student Survey and classroom

observation instrument✤ Existing free or fee-based student technology literacy

survey and classroom observation instrument✤ LEA-developed specific classroom observation tool for

EETT-C Program✤ Add other data instruments as desired

EETT-C Multiple Measures for Student Achievement Data

✤ LEAs can collect Target Student data from:✤ LEA-developed or purchased benchmark assessment for

targeted subject area(s) and grade levels✤ Standards-aligned, state-approved, text book

benchmark assessment for targeted subject area(s) and grade levels

EETT-C Multiple Measures for Teacher Data

✤ Teachers’ EdTech Profile Technology Assessment Profile✤ Classroom Observations✤ Add other data instruments as desired

EETT-C Expanded Access Data

✤ LEA-determined data instrument(s) to track target classrooms’ student to computer ratios

✤ Complete the California School Technology Survey annually for school-wide ratios

EETT-C Strategies and Timeline

✤ List specific actions or strategies that will be implemented to achieve each of the performance goals, objectives and benchmarks specified in Form 3 and the Project Narrative

✤ Include the beginning and ending dates and list the title of the person responsible for implementation

EETT-C Partnerships and Consortiums

✤ Consortium is a group of school districts and/or direct-funded charter schools

✤ Minimum of one eligible school district or direct-funded charter must apply and be the designated LEA

✤ Only students in grades 4-8 at eligible districts and direct-funded charters within a consortium are funded

EETT-C Application Requirements

✤ Include all application components✤ 12 -point font recommended for readability✤ Pages must be numbered with headings and subheadings

for each of the six sections that match the Scoring Criteria (25 pages)

✤ Pages must include line numbers (36 lines)✤ Print, portrait, single-sided 8 1/2 x 11 paper with 1”

margins✤ Signatures on all required forms, assurances, and

certifications

EETT-C Application Details

✤ All applications are required to submit:✤ One original signed (blue ink), unbound printed copy✤ Three stapled printed copies (flat, no binders)✤ One digital copy of the complete application on CD with

LEA name on it✤ Applications are due:

✤ June 30, 2009 by 5 pm✤ Mail (5 days before application deadline)✤ Courier (2 days before application deadline)✤ Deliver to CDE

Thank you!

Questions: elopez@fcoe.org