2008 CRCT Pre-Administration WorkshopGlynn County Schools

Criterion Referenced Competency Tests

AGENDA

• Training Materials• CRCT Overview• Pre-Administration• Testing• Post Test Activities• Questions

TRAINING MATERIALS

• “Train the Trainer Model” for school training

• The Test Coordinator’s Manual and Examiner’s Manuals are posted on the GaDOE website:

http://public.doe.k12.ga.us/ci_testing.aspx?PageReq=CI_TESTING_CRCT

TRAINING MATERIALS

These posted materials include:– Test Coordinator’ Manual (TCM)– Grades 1 & 2 Unscripted Test

Examiner’s Manuals (TEM)– Grades 3 – 8 Test Examiner’s Manual

(TEM)– Administration Documents

• Sample Packing List• Shipment Verification Form• Sample Security Checklist• Sample answer document• School Group List (SGL)• Group Information Sheet (GIS)• Stack Cover Cards

http://www.ctb.com/gacrct

AGENDA

• Training Materials

• CRCT Overview• Pre-Administration• Testing• Post Test Activities• Questions

CRCT OVERVIEW: Administration Dates

State Main Administration: April 2 – May 2

Glynn Main Administration: April 21-May 1, 2008

State Retest Administration: June 2 – July 31

Glynn Retest Administration

Elementary: June 25 & 26, 2008

Middle: June 5 & 6, 2008

Glynn CRCT Schedule: April 21-May 1, 2008

April 21 (Mon) Grades 1-2 Reading

April 22 (Tue) Grades 3-8 Reading

April 23 (Wed) Grades 3-8 ELA

April 24 (Thur) Grades 3-8 Math

April 25 (Fri) Grades 1-2 ELA

April 28 (Mon) Grades 1-2 Math

April 29 (Tue) Grades 3-8 Science

April 30 (Wed) Grades 3-8 Social Studies

May 1 (Thur) Grades 1-8 Make ups

CRCT OVERVIEW: Retest Administration

• Retest Administration:– Includes students in grades 3 who perform at Level 1 in Reading

during the Main Administration.– Includes students in grades 5 & 8 who perform at Level 1 in Reading

or Math during the Main Administration.

• Exception Testing– Qualified students who miss the System’s Retest Administration

window may receive an exception to test within the State Retest Administration window.

– All requests for exception testing must be approved through the GaDOE.

CRCT: Test Construction

• Field Test items – Help to create a pool of items for future test administrations.– Are included with Operational items in all content areas at all

grade levels.– Are not reported as part of the student’s score.

• Vertical Scale Items– Vertical linking items are included in Math and Science– Students taking 6th – 8th grade forms may encounter items

from adjacent lower grade.• For example 6th grade math items in a 7th grade test.

– Vertical Scaling helps to maintain continuity between grades.

CRCT: New in 2008

• ELL students will take Reading, ELA, Math, and Science

• Accommodation changes• Examiner Manual: added “no highlighters” text• No form number for Grades 1 & 2• Grade 1 & 2 Examiner Manual scripts:

– Each item in its own text box– Everything the teacher says is in bold and blocked

with the word “say”.

AGENDA

• Training Materials• CRCT Overview

• Pre-Administration• Testing• Post Test Activities• Questions

PRE-ADMINISTRATION: School Test Coordinator Responsibilities

• Reviews the Test Coordinator’s Manual (TCM) and Test Examiner’s Manuals.

• Organizes training sessions for Test Examiners.• Receives CRCT materials from the System Test

Coordinator and verifies that all boxes have been received.

• Notifies the System Test Coordinator if additional materials are needed.

PRE-ADMINISTRATION: Distribution to Schools

• School Test Coordinators – Complete the School Inventory Checklist provided in the TCM on page 14.

• Boxes are labeled for each School and include:– School Packing List & School Security Checklist– School Group Lists– Group Information Sheets and coding instructions– Test Coordinator’s Manuals & Test Examiner’s Manuals– Test booklets & answer sheets– Stack Cover Cards & paper bands

• Schools receive a 10% overage of materials. – If additional materials are needed, School Test Coordinators contact the

System Test Coordinator.• Retain boxes for return shipping.

PRE-ADMINISTRATION: Security

• Materials kept in secure storage before, during, and after testing.• School Test Coordinators use the School Security Checklist to

check materials out to Test Examiners. All materials are returned to the School Test Coordinator for secure storage at the end of each day.

• Count, count, COUNT materials … sign in and out all materials.• Security wafer seals on all test books cannot be broken until

testing begins.• Each classroom must have adequate staff to monitor testing (30 or

more students then a proctor is required).• Test Irregularities Form: Used to account for irregular test

administrations. Provided in the TCM on page 49.

PRE-ADMINISTRATION: Pre-ID Labels

• Pre-ID labels are included in each School Test Coordinator Kit.

• Three (3) labels for each student:– 1 Master Label – Do NOT use on Grades 1 & 2 test book or

Grades 3 - 8 answer sheets (use on Grades 3-8 test book)– 2 Barcode Labels – Use only one on each answer document

• Visible information includes:– Student name & GTID – School and System names & codes– Class (Teacher) name– Student date of birth & gender– Barcode number

PRE-ADMINISTRATION: Pre-ID Labels

ROBERTS JANE M

DECATUR 001

HILLSDALE ELEM 0201

GTID: 1234567890

GRADE: 03

03/31/97

GENDER: F

76543213

ROBERTS JANE M

DECATUR 001

HILLSDALE ELEM 0201

GTID: 1234567890

GRADE: 03

03/31/97

GENDER: F

76543213

ROBERTS JANE M

GTID: 1234567890

SYSTEM: 001 DECATUR

SCHOOL: 0201 HILL ELM

TEACHER: JONES BILL

GRADE: 03

BARCODE ID: 76543213

DO NOT USE ON BOOK

Master Label

• One provided for each student.

• Do NOT use on Grade 1&2 test books or Grade 3-8 answer sheets

Student Barcode Label

• Two provided for each student.

• Use only one label per student.

• Do not use if inaccurate.

•Barcodes override bubbling.

•Pre-ID collection: January 23 – February 6

PRE-ADMINISTRATION: Pre-ID Labels

Do not use the

label if information

is incorrect.

Barcode information will override bubbled information.

Barcode label may be used if the ONLY inaccurate information is the (1) grade or (2) teacher name.

PRE-ADMINISTRATION: Pre-ID Labels

• Pre-ID information is provided to CTB by GaDOE. If the Pre-ID Label is incorrect:– Examiners must notify the School Test Coordinator– School Test Coordinator must update the school student records

(AS400)• Pre-ID labels should match student being tested EXACTLY. Be

aware of similar names. – Do not use the label if information is incorrect. Barcode information will

override bubbled information.• Barcode label may be used if the only inaccurate information is the grade or

teacher name.

• If a student does not have a Pre-ID label, information must be bubbled on the test book (Gr. 1 & 2) or answer document (Gr. 3 – 8)

• When bubbling demographic information, fill in the text boxes first, then bubble.

PRE-ADMINISTRATION: Pre-ID Labels

• Barcode applied incorrectly– If answers have been gridded (i.e., student has bubbled in answers):

• Transcribe student answers & demographics onto a replacement test book (Gr. 1 & 2) or answer sheet (Gr. 3 – 8).

• Write VOID over the original booklet/answer sheet, and return it with non-scorable materials.

– If answers have not been gridded:• Write VOID over the original test book/answer sheet, and

return it with non-scorable materials.

PRE-ADMINISTRATION: Pre-ID Labels

• Student transfers (school of origin must …)– Barcode not applied to an answer document:

• Destroy the barcode.– Barcode applied to an answer document:

• Transcribe student answers & demographics onto a replacement test book (Gr. 1 & 2) or answer sheet (Gr. 3 – 8).

• Write VOID over the original booklet/answer sheet, and return it with non-scorable materials.

PRE-ADMINISTRATION: Coding GNETS Programs Alpine Psychoed Program 01Burwell Psychoed Program 02Cedarwood Psychoed Program 03

Coastal Academy Psychoed Program 04Coastal GA Comprehensive Academy 05Crossroads Psychoed Program 06Dekalb-Rockdale Psychoed Program 07Elam Alexander Academy 08Flint Area Learning Center 09Harrell Learning Center 10H.A.V.E.N. Academy 11Heartland Academy 12Horizon Academy 13Mountainbrook Comprehensive Acad 14North Metro Psychoed Program 15Northwest Psychoed Program 16Oak Tree Psychoed Program 17Oconee Psychoed Program 18Pathways Educational Program 19River Quest Psychoed Program 20Rutland Psychoed Program 21Sand Hills Psychoed Program 22South Metro Psychoed Program 23Woodhall Psychoed 24

AGENDA

• Training Materials• CRCT Overview• Pre-Administration

• Testing• Post Test Activities• Questions

TESTING: Preparation

• Remove or cover instructional materials that may prompt student responses.

• Arrange seating to promote individual work.• Post a sign on the outside of the classroom door:

“Testing: Do Not Disturb.”• Must have 1 proctor for more than 30 students.• Examiner Materials:

– Examiner’s Manual– Test books (Gr. 1-8) & Answer sheets (Gr. 3-8)– Scratch paper for Math (no calculators)– Two No.2 pencils with erasers per student

TESTING: Administration

• Students take one content area per day.• All sections from a single content area must be administered

the same day.• Grades 3 – 8: Students can write in the test books.

Highlighters are not allowed.• Grades 1 & 2: Students take stretch breaks or lunch break• Grades 3 – 8: Students take stretch breaks• Teacher monitoring– “Circulate & Check” to prevent

cheating, use of calculators, going ahead, or looking back.

TESTING: Accommodations

• Be familiar with accommodations listed in IEPs.• Accommodations must

– be required by the student in order to participate in the assessment– be provided during routine instruction and assessment in the classroom

• Accommodations may not– alter, explain, simplify, paraphrase, or eliminate any test item, reading

passage, writing prompt, or choice option– Provide verbal or other clues or suggestions that hint at or give away the

correct response to the student

• For Large Print and Braille, transcribe student answers on to a regular answer document.

TESTING: Small Group Kits

• Small Group Kits are for those students who need a special administration of the exam in a small group environment.

• Small Group Kits consist of 10 test books of the same grade and form and the appropriate examiners manual for that form. Forms may be different than the forms shipped to schools.

• For Grades 1 & 2 the inclusion of the Examiner’s Manual ensures proper oral administration of the form.

• For Grades 3-8, schools can also use regular overage materials to create Small Group Kits of a common form.

TESTING: Irregularities

• All test administration irregularities must be reported by Examiners to the School Test Coordinator.

• The School Test Coordinator reports the irregularity to the School Principal.

• The School Principal and School Test Coordinator decide if the irregularity is severe enough to report to the System Test Coordinator.

• The School Test Coordinator completes the Testing Irregularities Documentation Form (provided online at http://www.ctb.com/gacrct) and sends it to the System Test Coordinator.

• The System Test Coordinator contacts the GaDOE immediately for direction.

• The System Test Coordinator will investigate and code answer document if instructed to do so by the GaDOE.

AGENDA

• Training Materials• CRCT Overview• Pre-Administration• Testing

• Post Test Activities• Questions

POST-TEST ACTIVITIES: TEACHER

1. Collect all test materials daily

2. Review answer documents– Verify that the identifying information is correctly

gridded– Erase stray marks– Teacher and Special Ed/ELL/504 teacher complete

“For Teacher Use Only” (Section 9-17)

Count, count, COUNT …. Sign in and sign out.

POST-TEST ACTIVITIES: SCHOOL TEST COORDINATOR

SCORABLE

Materials to be sent off for

scoring.

NON-SCORABLE SCRATCH PAPER

Destroy ONLY after all materials

are accounted for

All materials returned and inventoried

POST-TEST ACTIVITIES: SCHOOL TEST COORDINATOR

• Verify that Test Examiners have returned all materials. • Inventory scorable and non-scorable materials

separately• Complete the School Security Checklist. • ONLY pages where materials are missing will be

returned with your materials to CTB.• Verify that “VOID” is written across every voided Test

booklet and Answer Sheet.

All materials returned and inventoried

POST-TEST ACTIVITIES: SCHOOL TEST COORDINATOR

• Used Student Test Booklets (Gr. 3-8)• Large Print and Braille Test booklets• Unused and Voided Test booklets and Answer sheets• Examiner’s Manual

NON-SCORABLE

POST-TEST ACTIVITIES: School Test Coordinator

• Destroy all scratch paper ONLY after all materials have been inventoried.

• Destroy all soiled documents (biohazard) and record as soiled on the School Security Checklist.

• Verify that each Group Information Sheet is filled out correctly

SCRATCH PAPER

Destroy ONLY after all materials

are accounted for

POST-TEST ACTIVITIES: School Test Coordinator

• Complete the School Group List (SGL)• Arrange all scorable documents with the student name

face-up.• Secure each classroom’s scorable materials with a

paper band using a Stack Cover Card for each bundle and a Group Information Sheet for each class. (See graphic in the TCM on pg 38).

SCORABLE

Materials to be sent off for

scoring.

POST-TEST ACTIVITIES: Packing Scorable Materials for Grades 1 & 2

Example: There is only 1 Group Information Sheet (GIS) for each class or testing group. This GIS applies to both bundles for this sample class.

Grades 1 & 2 Student Test Booklets should be bundled in

groups of 10 or less.

The 2nd bundle has a Stack Cover Card but no GIS.

POST-TEST ACTIVITIES: Packing Scorable Materials for Grades 3 - 8

Packing Scorable Materials:Band together by classroom:

[Top of Stack]• Stack Cover Card

– 1 per band• Completed Group Info Sheet

– 1 per class• 1 class of Student Answer

Sheets (Gr. 3-8).[Bottom of Stack]

• Use the original shipping boxes for the return shipment.

• Do not write on shipping boxes.• Pack scorable and non-scorable materials

separately.

POST-TEST ACTIVITIES: School Test Coordinator

AGENDA

• Training Materials• CRCT Overview• Pre-Administration• Testing• Post Test Activities

• Questions

Let Leslie know if your inventory is not correct.

Stack Cover Card

THE BOX

May 2 (Friday): PACK

May 5 (Monday): PACK

May 6 (Tuesday): PICK UP