2007 excel tutorial

8/12/2019 2007 Excel Tutorial

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Creating an Excel 2007 Spreadsheet

Starting Excel 2007In the following exercises you will learn some of the necessary steps to create a spreadsheet using Microsoft Excel 2007 . You will learn not only how to type various items into thespreadsheet, but also how to copy columns, widen columns, fill columns, add, subtract, multiply,divide, do graphics and a variety of other things.

To begin, load the spreadsheet by quickly clicking twice on the Excel 2007Windows Icon in the Windows esktop . If you do not see an Excel Icon ,click the Start !utton in the lower left corner of the screen, move the cursorup to "rogra#s , then move to Microsoft $ffice% Move down to MicrosoftExcel 2007 and click .

spreadsheet is a nu#&er #anipulator . To ma!e the handling of numbers easier, allspreadsheets are organi"ed into rows and colu#ns . Your initial spreadsheet will loo! somethingli!e the one below#

'otice that the #ain part of the spreadsheet is composed of (ows )*a&eled +, 2, -, . , etc.$and Colu#ns )*a&eled /, !, C, , etc.$. There are a lot of rows and columns in a spreadsheet.The intersection of each row and colu#n is called a cell . In the image above the cursor is on the ho#e cell %/+ . 'otice (ow + and Colu#n / are &old,1 and colored orange%1 Thisindicates what is called the address of the cell . 'otice right a&o e cell /+ , that /+ isdisplayed in a s#all &ox called the 'a#e !ox . &henever you clic! on a cell the address ofthat cell will be shown in the 'ame (ox.

If you ha e used pre ious ersions of Microsoft Excel you will quickly notice that the a&o ei#age is ery different fro# what you are used to seeing% In Excel 2007 you will now use3a&s, (i&&ons and 4roups, as well as special 3a&s5(i&&ons% 3hese replace the Menu !arand !uttons in older ersions% 6or an o er iew of 2007 $ffice, please see the Introductionto Microsoft $ffice 2007 3utorial% 3his short tutorial introduces you to the #anyenhance#ents in the 2007 $ffice Suite%

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In this tutorial, whene er we indicate that you need to click the #ouse, it will#ean to click the left #ouse &utton unless we indicate that you should clickthe (I483 #ouse &utton% So, always click left1 unless we tell you otherwise%

Mo ing /round the Spreadsheet

You can move around the spreadsheet*cells by clicking your mouse on various cells , or by usingthe up, down, right and left arrow #o e#ent keys on the key&oard . +r, you can move upand down by using the ele ator bars on the right and &otto# of the spreadsheet. o aheadand #o e around the spreadsheet . 8old down thedown arrow key on the key&oard for a few seconds %then click -on a cell . 'otice how the 'a#e!ox always tells you where you are . 'ow holddown the right arrow key on the !eyboard for a fewseconds. 'otice how the alpha&et changes fromsingle letters )/, !, C,% 9% : $ to se eral letter co#&inations )//, /!, /C $. There are

hundreds of colu#ns and thousands of rows in a spreadsheet. /nyti#e you desire to return to the 8o#e Cell )/+; simply click


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!$':$ and tap the Enter !ey %

'otice how !$':$ now C$?E(S the right part of your original entry 33 Mo e yourcursor o er cell C+ and click


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Your spreadsheet should now look si#ilar to the i#age on the right .

t this point you probably noticed , the words ; In est#ents ; and ; Miscellaneous ; run o er thespaces given in the cells. oint to cell C7 8with the mouse$. That9s where we want theline -- always #o e the cursor to the place where you want to insert a line . &ith the rrowon cell C7 tap the (I483 #ouse &utton .

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sub-menu with a caption 6or#at Cellsappears .

The (I483 click will always &ringup a #enu that is tailored to the place where you click . This will wor! in anyMicrosoft &indows product. You canalways tell where1 you click the right#ouse button for the cursor arrow willalways &e in a corner of the #enu thatappears % exactly where you clic!ed the rightmouse button..

elect 6or#at Cells%

When the 6or#at Cells #enu screen 8below$ appears, select the !order 3a& .

4oo! at the *ine Style box on theright side of the #enu screen .There are several types of lines thatyou can choose. >oint to the thicksingle line in the Style /rea )seearrow; and click the left mouse

button. &ox will go around theline . 4oo! at the area which says!order% >oint to the upper part of

the 3ext &ox )see arrow; and clickthe left mouse button. thick&lack line will appear at the top ofthe 3ext box.

If the thick line does not show


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should now see a line at the top of cell C7 . ometimes the box highlighting a cell hides the lines.If you messed-up, try again.

'ow type in the numbers in the cells indicated.

C++ -0C+2 A0C+- +A0C+. 70 )/fter you type 70, tap the Enter key;

'ow, underline the top of cell C+A li!e you did cell C7 .

Your spreadsheet should now loo! li!e the image on the right.

Widening Colu#ns

You probably noticed , as you typed in the numbers, so#e ofthe words were 5ust too wide for the default cell width 8Investments and Miscellaneous$. 4et9swiden colu#n ! to ta!e care of this.

Slowly #o e the #ouse arrow to the rightedge of the ! cell 8&etween the ! and theC$. The cursor will turn into an arrowpointing right and left with a s#all

ertical line in the #iddle )see arrow&elow;% 8old down the left #ouse &utton and #o e )drag; the line to the right%

s soon as you start to #o e )drag; the #ouse, a dottedertical line will go down the spreadsheet and it will #o e as

you hold down the left &utton and drag the #ouse to theright . eep #o ing your #ouse to the right until you are pastthe widest word < and a bit more 8for some space$. Belease the

button. The column is widened. 'otice, above the two headedarrow cursor, that as you hold down and drag, it indicates thecurrent width of the column.

C


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Dere is another way to widen a colu#n . >oint to the ! at the topof colu#n ! 8in the 4ray area$ and click the left mouse button 8The cell should turn dark &lue and the colu#n light &lue.$.

'ow, keeping the cursor somewherein the &lue area, click the (I483Mouse !utton . 'otice that a #enuwith Colu#n Width9 appears.Click -on Colu#n Width9 new1olumn &idth menu appears.3ype in +Aand click -on $ . This isanother way to widen a column.

Inserting (ows

$ops ... a #istake 8on purpose$. &e ha en>t left enough roo# at the top of the spreadsheet toinsert some budget #onths . o... move the cursor to the gray 2 along the left edge 8this is thesecond row$ so we can insert two new rows% Click the left mouse button. You will notice thatthe whole row goes light &lue and the 2 turnFs dark &lue% Make sure the cursor arrow is

either on the 2 or so#ewhere in the &lue row .

Click the (I483 mouse button. drop down menu will appear.>oint to Insert% Click the left &utton on Insert . 'otice how one

row was inserted and how e erything &elow #o ed down .


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/ligning Cells

'ow we9ll type some more text. o to cell

C- SE"3 )3ype


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Center


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'ow type the below text in the cells indicated.

- $C3E- '$?6- EC4- M$'38*= 3$3/*S 8tap the Enter !ey and then widen the width of

Colu#n 4 $

'ext weFll highlight cells C- through 4- . To do this, point to C- and clic! the *eft#ouse &utton . Then, holding down the left mouse button, drag )#o e; the #ouse to the rightthrough 4- when the cells are highlighted take your finger off of the left #ouse&utton .

Then point to the group of cells and clic! the (I483 mouse button to bring up the 6or#atCells menu. 1lic! the /lign#ent 3a& and choose Center ) ertical G hori@ontal; . Then pointto $ and click the left mouse button. ll of the cells will be as centered. You could also click the Center &utton as you did before.


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upper left corner of your /xcel 2HH@ screen you will see a button similar to the i#age on the right . This is the Microsoft $ffice !utton .

Click the Microsoft $ffice !utton .

You will now see the /xcel 2HH@Microsoft +ffice (utton selections.

7irst, notice that #any of the old16ile


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folders where you may save your wor! %

&hen you see the drop-down list in the ave in# area, choose the drive where you want to saveyour file. If you are going to use a dis!ette, put a for#atted - J diskette in the / ri e , thenclick -on the - J 6loppy )/;D% &e are going to save our file on the 4ocal


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'otice the Excel $ptions &utton to the left of Exit Excel . /arlier, we indicated that all of thechoices under 7ile in the Menu (ar are still available using the Microsoft +ffice (utton. Click the Excel $ptions &utton% The Excel $ptions #enu screen )&elow; will appear . s you cansee, all of the choices available under 7ile in the menu bar are here % as well as many more.

If you click the (esources selection in the /xcel +ptions menu, you will see some great on-lineresources available to assist you with /xcel.

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(etrie ing Spreadsheets

&hen you need to return to a spreadsheet, openExcel , as you did on "age + . &hen /xcel opens, click theMicrosoft $ffice !utton in the upper left corner of the

/xcel screen.&hen you clic! the Microsoft +ffice (utton you will see , on the right of the Microsoft +ffice(utton #enu screen your spreadsheets 8 (ecent ocu#ents $. Your M=!K 4E3 should be onthe list. Click on MY(=< /T and your spreadsheet will open .

If you do not see your spreadsheet , click the $pen button and follow the steps you used to saveyour spreadsheet 8on >ages F-))$ % except choose $pen ./dding 'u#&ers

'ext we want to learn how to add numbers. There are several ways to do this. /ach method hasits advantages and disadvantages.

(egin by #o ing your cursor to cellC ,

and clicking -on cell 1F.

Always move to the cell where you want the answer to be located.

TYPE-IN METHOD

&e want to add the three numbers in cells C , C7 and CL . To use this method type


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'ow % tap the Enter !ey. Then, click on cell C again . The total of these cells will nowappear in C .

&hen you have completed typing your eGuation, you will see thisfor#ula in the area &elow the #enu &ar .

Change the number in cell C to A00 8and tap Enter $. ee how the total /K3$M/3IC/**=recalculatesOOO

38IS IS 38E 3(KE "$WE( $6 38E S"E/ S8EE3 OOO

Whene er a nu#&er is entered in a cell the entire spreadsheet willauto#atically recalculate%

So#ething happened here . 'otice # you typed an 8equal sign $ &efore the cell location .If you had typed in 1C J 1@ J 1E, /xcel would have thought this entry was a word )text; andthis entry would have shown as you typed it.

Try this if you want. ny time you create an error in /xcel, you can simply re-type or edit theformula to correct the error.

The 3ype in Method is really easy if you have a few nu#&ers and can see their cell locations

on the screen . If you have a lot of cells in the formula, which are on several screens, this is notsuch a great method. The next method will wor! a lot better for numbers all over the place.

ubtract!on" Mult!#l!cat!on" and D!v!s!on

You can type a 8#inus $ < for su&traction , 8asterisk $ P for #ultiplication , and 8slash $ 5 fordi ision . s you become more s!illed we9ll, build some effective formulas % using these features.

Po!nt Method

Move to cell C again and click


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left #ouse &utton, and tap another N and #o e the cursor to CL and tap the left #ouse &utton8notice how as you Q N and point Q the addition for#ula is &eing &uilt in cell C $, now tapEnter . The sa#e for#ula can be &uilt using the arrow #o e#ent keys on the key&oard8except that you don0t have to clic! each cell as the cell is mar!ed - when you move with thearrow !eys$. 'otice , as you are entering the cell addresses , that as you place another N in the

for#ula , that the cursor returns1 to cell C . lso notice , as you point to each cell that it ishighlighted by a #arquee &ox . This tells you what cell you0ve pointed to . >retty neat3

This #ethod is good when you need to move to nu#&ers that are spread out all o er theplace . ome people li!e it best and use it all the time -- it9s your choice.

$unct!on Method

Mo e again to cell C and elete the for#ula by tapping the elete key .

'ow type in the following #SKM)

KThistells Excel that we are going tosu# some nu#&ers in a (/'4Ewhich will follow the =M8L

'otice a new feature in Excel 2007D s you are typing =M in cell 1F that a pop


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This SKM 6unction is a great way to add a lot of nu#&ers, or a &lock5range of nu#&ers .(y simply anchoring, and using page downs, or using the mouse, you can highlight lots and lots ofnumbers to add Guic!ly. Dowever, since it only sums you can9t do subtraction, etc.

>oint to cell C again. 3ap the elete !ey to remove the formula currently in cell 1F. 3his is areally i#portant E*E3E , since what we0ll explain below won0t wor! correctly if you do notdelete the formula in cell 1F.

$unct!ons

There are a number of for#ulas &uiltinto Excel , li!e Su# . These formulasare called 6unctions .

nother new feature of /xcel 2HH@ %Tabs*Bibbons. 4oo! at the top of yourExcel screen and click on the6or#ulas 3a& . The 7ormulas Bibbonwill display.

$n the left of the 6or#ulas3a&5(i&&on is an I nsert 6unction&utton% Click the Insert 6unction&utton .

The Insert 6unction #enu screen willappear 8i#age at right $.

4et0s wor! with the Insert 6unction menu screen. Click the s#all downarrow to the right of $r select a

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categoryD 8see arrow at left $.

In the drop down menu that appears you can see that there are all !inds of formulas 8functions$that come with /xcel spreadsheet 8e.g. statistical, mathematical, financial, etc.$. Instead of havingto go to math, financial, or statistical tables in a boo!, you can enter data from your spreadsheetinto the formulas and receive answers.

This is a really great, timesaving feature. &e0ll now show you how to use the 8elp features of/xcel 2HH@ to wor! with, and understand, these functions.

Click /ll in the drop down #enu .

The Select a function #enu will loo! li!e the i#age &elow .

4oo! at all the functions 8formulas$3 &e0ll 5ust go through how to use the addition formula8 =M$ in this tutorial. If you need these formulas in the future, you0ll !now they0re here.

Kse the ele ator &ar on the right side of the elect a function menu screen to #o e down thelist until you see SKM . Click SKM .

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Then click $ .

(e#e#&er , you clicked -on 1ell C % which was e#pty because you deleted the formula inthat cell.

&hen you clicked $ , the 6unction /rgu#ents menu screen 8 a&o e$ appeared . If you look at the top of the screen in the SKM area , you0ll see that /xcel 2HH@ has guessed that youdesire to add the nu#&ers a&o e cell C % where you clic!ed in your spreadsheet. mart /xcel3'otice that it indicates that cells C DCL will be added 8sum cells 1C through 1E % the colon 8#$means through. It also indicates the numbers in cells 1C, 1@ and 1E and gives you the sum

:HHNAHN)AHO AHH 8right arrow above$.

(ut it0s a little unclear how /xcel did this. The 8elp on this Excel 6unction is excellent. o, tosee how this =M eGuation wor!s, we0ll go to Delp. To do this, click 8elp on this function inthe lower left corner of the screen 8 see lower left arrow a&o e $.

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You will see a Microsoft $ffice Excel 8elp window appear 8si#ilar to the one a&o e$ that willshow you how to use this SKM function 8or any function$.

+ne of the really neat things about these Delp windows is that there are exa#ples for eachfunction. &e #o ed dow n the SKM help screen using the ele ator &ar on the right of the helpscreen . The &otto# of the screen looks like the i#age &elow. pend a few minutes loo!ing atthe =M Delp window and notice all of the features.

The &otto# of theSKM help screen looks like thei#age on the left .'otice that it givesyou exa#ples froma s#allspreadsheet that

has data in cells )through C. Ituses these numbersin the examples atthe bottom of thehelp screen.

&hen youhave reviewedall of the help

2H


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s you can see, in the area to the right of 'u#&er + , the &i"ard has guessed1 that you wantto add the numbers in the range C to CL < )C DCL; . 'ow that you are becoming s!illed with/xcel, we0ll try something special. Carefully , point to some plain part,1 in the gray areaa&o e% Click and hold down the left mouse button, and drag the above SKM &ox away1 sothat you can see your nu#&ers in C colu#n cells . &hen you have done this, release the mouse

button. 'ow click -on the s#all &ox on the right edge of the 'u#&er + area )see arrowa&o e; . It has a little red arrow in it.

The &elow 6unction /rgu#ents window will appear .

8ighlight cells C to CL in the spreadsheet 8 click


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Auto um METHOD - %

ince we add numbers more than any otheroperation in spreadsheets, /xcel spreadsheet

has an additional feature - /uto Su# . Moveto cell C again and tap the elete !ey toerase your last formula.

You should still be on the 6or#ulas3a&5(i&&on% 'otice T /uto Su# &utton%1 lick the /utoSu# &utton%

n image similar to the one on the leftwill appear.

Click T Su#%

W$W OO /uto#atic additionOO 'otice that the cells ,you0d logically desire to add, have a #arquee aroundthe# and that the SKM function is displayed in cell C .You0ll need to confir# that this is the correct formula.

o, tap the Enter key, and the =M function will now be set in cell C . ny time you want to add using thismethod 5ust clic!-on the cell where you desire the total to

be and clic! T Su#%

3his would &e a good ti#e to sa e your work%

"E(I$ IC/**= S/?E /' (E"*/CE =$K( W$( I' C/SE =$K *$$SE"$WE( 3$ =$K( C$M"K3E(

2:


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'ow #o e to cell C+7 and add the total Expenses in cells C+-to C+ < us!n& each o' the 'our methods %

&hile you are in cell C+7 , go ahead and place a line at the top of cell C+7 using the format cells % border #ethod that you learned on "age A%

Su&traction

In cell /+ typeage C$.

Clickoint to Currency

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and click -on Currency%

'otice se eralthings . The right side shows the nu#&er of deci#al places% 3he 2 is the default for cents.We>ll use 2 . 'otice a&o e the eci#al "laces that there is a sa#ple of what our nu#&er willlook like . t the lower right it shows how negati e nu#&ers can appear, depending on yourchoice . &hen a negative number is calculated, it will appear with your choice. 'ow click -on$ . ll the numbers now have P. If you have large numbers that are Qtoo wideQ for the currentcolu#n width you will see some VVVVVVVV in the cells where these numbers are located. If thisoccurs in your spreadsheet, go ahead and widen the columns as you did previously 8 "age $.

Your spreadsheet numbers should now loo! li!ethe one on the left.

i ision

2A


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'ow move to cell /2+ and type in the word "ercent% &e9re going to calculate a fun percentageto show you how division wor!s and give you some more practice with numbers.

'ow move to cell C2+% =sing either the 3ype


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You will notice that once again, when you highlight an area, a #arquee of running lights movesaround the copy area . o, you0ll !now you highlighted the correct area 8 i#age on right $.

'ow we9ll tell /xcel where to copy the data. >oint to cell , click and hold down the left#ouse &utton and drag down and to the right to cell 62+ 8This will highlight three colu#ns-- +1T, '+Q,


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similar to the image on the right.

Click on a cell away fro# the area where the nu#&ers are located% 3his will turn


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earlier to add the four #onthly a#ounts in the "arents row. Kse any of the four#ethods you desire . Your spreadsheet should loo! similar to the image below#

fter you have added the four colu#ns in cell 4 , you0llcopy the formula in cell 4 to cells 47 through 4+ .Click on cell 4 and follow the Copy process you did on"age 2 .

'ext, click on cell 47 , hold down the left #ouse &utton ,and drag down through cell 4+ . Your spreadsheetshould loo! li!e the one to the right.

'ow follow the "aste process you used on "age 2 to paste the formula from cell C to cells @ through )F.

fter you >aste your formula, you will see some Qstuff)@eroes;Q in cells 4+0, ++, +2, and +L . This is becausethere was ; nothing there ; to add . o, go in and cleanages 2: and 2?$ , and a X in 42+8>age 2A$. Your spreadsheet colu#n 4 should look so#ething like the image on theright

3his would &e a great ti#e to Sa e again%

/&soluting )and #ultiplication;

There are times, when we are wor!ing with a spreadsheet, that we do not want a cell to Qroll Qto the next colu#n when we use the copy feature of the spreadsheet % li!e it did in our lastcopying exercise. To stop the cells from rolling we utili"e something called a&soluting . Thefollowing is an illustration of absoluting.

o to cell /2- and type-in 'u#&er . o to cell /2A and type-in (esult .

o to cell C2- and type in the number 2 then tap the Enter key .

&e9ll now create a for#ula to multiply our nu#&er times 'et Inco#e . You may use either the3ype


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4o &ack to cell C2A . 'ow we9ll enter the for#ula again , but a little differently 8to anchor the 2 $.

3ype


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we0ll assume that /xcel 2HH@ will guess correctly, and that you have not clic!ed somewherethat will cause a problem. If you do have problems, which we0ll !now in a second, we0ll showyou how to ta!e care of the problem - a bit later.

It9s usually a good idea to see what our printout will look like &efore you print it . 7irst, we0lluse a "rint "re iew to see what our spreadsheet loo!s li!e.

Click the Microsoft $ffice !utton .

&hen the menu screen appears, #o e yourcursor over "rint and then click the "rint"re iew choice.

t the top of the "rint "re iewscreen you will see the "rint"re iew 3a& .

&e0ll these buttons to assist us withour printing.

'oticeD the 'ext and "re ious buttons are not highlighted % they are 5ust gray. This #eans that the buttons are not acti e%1 This indicates that we are $ with our spreadsheet % it is allon one page . If we saw that the 'ext button was active, this would mean that there are other

pages to our spreadsheet. If you0ll look at the lower left corner of the "rint "re iew screen you0ll seeD "re iewD "age + of +% This confir#s that our spreadsheet is on one page . If you donot see this co#&ination,1 weFll show you how to take care of it later%

If you do see this co#&ination , click the "rint &utton . Then,Click -on $ in the "rint #enu screen that appears.

*a&el ) write on ; this printout # efault Spreadsheet "rintout .

picture, of what the printout will look like , appears &elow.

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The i#age a&o e should also loo! similar to your spreadsheet%

If you #o e your cursor o er the spreadsheet , you0ll notice that thecursor changes from an arrow to a tiny #agnifying glass . If you click theleft #ouse &utton , your #agnifying glass will @oo#


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'otice that the "age Setup menu screen indicates that you are in "ortrait view. 'ow we0llenhance the spreadsheet to ma!e it a bit more presentable. In the $rientation area click -in thes#all circle to the left of *andscape )see arrow a&o e; . The spreadsheet will now print on the

page as indicated. 'ext, in the Scaling area, click -in the &ox to the left of X nor#al si@e .=sing either the up5down1 arrows , or &y typing in the information, change the si"e to +2A.Then clic! $ .

Your spreadsheet will now be larger and fill the paper more appropriately. Click -on "rint andwhen this spreadsheet comes out of the printer label it# *andscape enlarged to +2A X .

o ahead and adUust the si"e of your spreadsheet so that it becomes too large to fit on a single page. et the Scaling to 200 and click $ . &hen you return to the "re iew screen, the 'ext and "re ious buttons at the top left will now be acti e , and you0ll see + of - or . pages in thelower left corner of the screen. o ahead and click the 'ext and "re ious &uttons to get afeel for the si"e of your spreadsheet. If you clic!-on >rint 8please don0t do it$, you0ll getthese : or ? pages. If you made a mista!e when you created the spreadsheet, you might see thatyou have AE 8or some big number of$ pages in your spreadsheet3

'ow, click -in the s#all circle to the left of 6it to + page)s; wide &y + tall in the Scaling areaand ma!e sure that + page is set. /xcel 2HH@ will now return your spreadsheet to one page. Tryother things here. &or! with the Margins, 8eader5 6ooter, and Sheet tabs at the top of the>age etup menu screen. ny time you desire to print, go ahead and do so. This will give you afeel for how the spreadsheets will print. &hen you are finished, simply clic! $ or Cancel andyou will return to your spreadsheet.

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Many people as! how to center a spreadsheet on the page . This feature is located on theMargins 3a& at the &otto# left of the Margins screen .

Many users also as! how to place gridlines and show the row and colu#n headings 8 , (, 1and ), 2, :$ in their spreadsheet printouts. This feature is located on the Sheet ta& in the >age

etup menu screen.

&hen you are finished wor!ing with >rint >review, click the Close "rint "re iew &utton .&hen you return to your spreadsheet you will see dashed lines around your data. >rint >reviewadded these to assist you in !nowing where the edges of your printed data will be on paper.&e0ll show you a nice new feature that assists even more in a minute.

Cure for the pro&le# if you ha e too #any spreadsheet pages%

Click cell /+ and highlight yourspreadsheet down through cell 42A .

/fter youF e highlighted /+ through42A, click the Microsoft $ffice !uttonand then click "rint . In the "re iew andprint the docu#ent area 8on the right $click "rint

"rint #enu screen will appear .

In the lower left corner of the "rint #enu screen you will see anarea that looks like the i#age on the right . Click -in the s#allcircle to the left of Selection . This indicates to /xcel that you onlywant to print the area youF e highlighted . Click $ . +nly thesection that you0ve highlighted will print. =ou can still #odifyyour spreadsheet if you desire . +nce you0ve clicked Selection ,

you may click -on the "re iew button to see a preview of yourhighlighted area. 7ollow the instructions above to modify as youdesire.

"age *ayout ?iew

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'ow that you have a feel for printing your spreadsheets, we0ll loo! at a neat new feature inExcel 2007 "age *ayout ?iew . In the lower right corner of your Excel screen you0ll see theExcel 2007 3ool&ar .

The Excel ?iew 3ool&arloo!s similar to the image onthe right.

You are currently in 'or#al ?iew . 4oo! at your screen and then click the "age *ayout&utton 8as shown above$ on the Excel ?iew 3ool&ar . Your /xcel screen should loo! similar tothe image below. &ow3 Your screen now has all the settings you entered in >rint >review.

'otice the Bulers at the top and on the left % 5ust li!e Microsoft &ord3 o you now have a veryaccurate >rint >review as you are wor!ing.

:C

'or#al ?iew "age !reak ?iew

:oo#"age *ayout ?iew


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pend a few minutes using the Ele ator !ars on the (ight side and !otto# of your /xcelspreadsheet to move up and down and left to right. s you move you0ll see the "age !reaks and"ages as theyFll "rint 3

8eaders and 6ooters

4oo! at the top of your spreadsheet and you0ll also see an area which indicates# Click to addheader .

If you desire a 8eader 8or 6ooter $ on each spreadsheet page , you can now create them in thisview3 'otice 8a&o e$ we0ve moved our cursor o er the center 8eader area 8the 7ooter area isat the bottom of the page$. &hen we did it turned light &lue . If you move your cursor over theleft and right Deader areas, you will see that they0ll turn blue as well. If you then click on one ofthese areas you0ll see a 8eader G 6ooter 3ools 3a& % with a esign 3a& &elow . In the esign(i&&on you0ll see that this Tab*Bibbon is tailored to wor! with creating your Deaders and7ooters. This is one of the great new features in 2HH@ +ffice and /xcel.

o ahead and experiment as you desire. This new feature really ma!es wor!ing with Deaders and7ooters really easy.

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"rint "re iew !utton in Yuick /ccess 3ool&ar

ince you0ll be using the "rint "re iew feature frequently , it would be nice to have a &utton inthe Excel Yuick /ccess 3ool&ar , so you won0t have to do all that clic!ing.

To add a "rint "re iew &utton click theMicrosoft $ffice !utton < li!e we did toopen our >rint >review..

&hen the menu screen appears, #o e yourcursor over "rint and then #o e thecursor o er the "rint "re iew choice.

&hen the "rint "re iew selectionturns orange , click the (I483 #ouse &utton and a pop-up menuwill appear.

Mo e your cursor o er the /dd to Yuick /ccess 3ool&ar selection and click the left mouse button.

s soon as you clic! you0ll see your >rint>review button added to the /xcel Suic! ccessToolbar3 'ow, anytime you desire to >rint>review your spreadsheet, all you0ll have to do isclic! the Suic! ccess >rint >review button.

s you see other buttons you would li!e to add to your /xcel Suic! ccess Toolbar, simply follow theinstructions above.

4raphics

This will be a lot of fun . &e are now going to turn your spreadsheet numbers into graphics - barcharts, pie charts, etc. This will greatly assist you when you display and explain your wor!. new % really awesome % feature in /xcel 2HH@ is 1onditional 7ormatting. &e0ll begin with1onditional 7ormatting and them move to full page 1harts.

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Conditional 6or#atting

1onditional 7ormatting will let you show graphics in your spreadsheetsOThe best way to describe this ama"ing new feature is to show you how it0sdone.

7irst, you0ll need to highlight so#e of the data on your spreadsheet . &ehighlighted the Inco#e and Expense numbers for the month of ece#&erfor our image. +ur 1onditional 7ormatting graphics will appear in thiscolumn.

'ow, loo! at the 3a&s at the top of your Excel screen and ma!e sure youare on the 8o#e 3a& . Knder each 3a& is a (i&&on made up of 4roups 81lipboard, 7ont,

lignment, etc.$. +ver to the right is a Conditional 6or#atting selection in the Styles 4roup .

&hen you move your cursor over the1onditional 7ormatting button, an imagesimilar to the one on the right will appear.&e0ve enlarged the image so you can getan idea of how this feature will wor!.

In the lower right corner of the Conditional 6or#atting &utton is a s#all down arrow . Click on this arrow .

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4roups


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&hen you clic! the down arrow the i#age on theright will appear . 'otice the ata !ars, ColorScales and Icon Sets choices .

s you move your cursor over these selections youwill see that a number of choices are available witheach option.

To show you howthis wor!s we#o ed our cursorover ata !ars .

Then, we #o ed our cursor o er the !lue selection onthe right .

'otice , our rint >review, you will see that effect.

'ow you can print spreadsheets that have not only data numbers, but a graphic to show their si"e3

If you don0t li!e the 1onditional 7ormatting effects, you can use the =ndorrow 8in the Suic! ccess Toolbar$ to remove them.

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Charts

!efore we wor! with 1harts, there are a couple of ESSE'3I/* steps we have to do. 7irst,we have to tell /xcel 2HH@ what we want to see in our chart and then were we want the chartto go.

7irst# in cell ! type-in Inco#e 8to replace the word 3otal $. 'ext, type-in Expenses in cell !+7 for the same reason. You0ll see why we do this when you see your chart.

?E(= IM"$(3/'3999% !ut 3rickyO

omething new.... 8old down the left #ouse &utton and highlight cells !- to 6- . 'ext,8$* $W' a Ctrl !ey at the &otto# of the key&oard and, while you are holdingCtrl down , highlight cells ! through 6 . You will now see two QrangesQ highlighted .

8old down the Ctrl again , and highlight cells !+7 through 6+7 . These three ranges willma!e up your chart. The x


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highlighting 5ust right.

&hat we are about to do is entirely new in Excel 2007 . o, if you have used previous versionsof /xcel % hang on % this is awesome3

Click the Insert 3a& at the top of the Excel screen . &hen you do you0ll see that one of the4roups in the Insert 3a&5(i&&on is Charts .

7or our first chart, weFll use a Colu#n Chart . Move your cursor over1olumn and an image li!e the one on the right will appear.

Click the Colu#n &utton and you0ll see an imageli!e the one on the left. s you can see there all!inds of 1olumn 1harts. &e0ll begin with a simpletwo dimension 2< Colu#n chart. You0ll be able tochange this later, if you desire % to another 1olumn1hart of one of the other selections.

Click on the 2< Colu#n chart indicated by thearrow on the left .

/s soon as you click , because you highlighted yourdata, an i#age similar to the one &elow will appear.

onFt worry that the Chart is co ering your data % we0ll ta!e care of that in a minute.

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'otice that when we highlighted cells !- to 6- this created the HT, etc.$.&hen we highlighted cells ! to 6 and !+7 to 6+7 this created the two Inco#e and Expense &ars for each #onth . nd, when you typed Inco#e into ! and Expenses into 6 this createda *egend on the right side of your chart .

'ow, let0s #o e our chart to a page of its own % so it will be easier to wor! with and not coverour data. Click anywhere on your chart and you will notice that a new 3a& appears at the topof your Excel screen %Chart 3ools . Click the Chart tools 3a& and the Chart 3ools3a&5(i&&on will appear li!e the image below.

'otice , on the right end of the Chart 3ools 3a&5(i&&on is aMo e Chart *ocation &utton . Click the Mo e Chart*ocation &utton .

&hen you click the Mo e Chart *ocation &utton a Mo eChart #enu screen will appear 8li!e the image below$.

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Click on the s#all circle to the left of 'ew Sheet and change 1hart ) to My !udget Chart % asindicated above. Then click the $ button.

*ook at the &otto# left of your Excel screen . You will see a new 3a& %My !udget Chart 3Your data is on heet ). &e0ll rename it when we have finished wor!ing with our chart.

You should be on you0re My (udget 1hart Tab. If not, clic! this tab. Your chart should now fillthe /xcel screen. Click in one of the outside corners of your chart .

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Chart 3ools

Ma!e sure that you can still see the Chart 3ools 3a&5(i&&on . If not, clic! the 1hart Tools Tab.

'otice that there is a Chart *ayouts4roup in the 1hart Tools Bibbon.There are many different 4ayouts youcan choose to enhance your chart.

Click the More down arrow in thelower right corner of the Chart*ayouts 4roup .

&hen you clic! the More arrow an i#age similar tothe one on the right will appear. WeFll choose the*ayout in the upper left corner . &e0ll click onthis choice

s you become more experienced with 1harts, youchoose the 4ayout that will best display your data.

You can also enhance the colors of your chart barsand bac!grounds in a similar manner. 3o the right of the Chart *ayouts 4roup is the Chart Styles4roup . To see these styles , click the More downarrow on the lower right of the Chart Styles4roup .

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Chart Styles

Chart Styles #enu screen 8similar to the one &elow$ will appear . You can click the variouschoices as you desire. /ach time you clic!, you0re My (udget 1hart will change to the tyle youchose.

If you donFt like the Chart Styles , you can use the Kndo /rrow 8in the

Yuick /ccess 3ool&ar $ to remove them./ note % as you choose different 1hart Types, you will see the 1hart tyles menu 8above$ changeto that new 1hart Type.

WeFll show you another way to enhance the colors of your &ars in a #o#ent .

If you would li!e to change your Chart3ype % loo! in the upper left corner ofthe Chart 3ools (i&&on . You0ll see aChange Chart 3ype &utton .

Click the Change Chart 3ype &utton .

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Change Chart 3ype menu screen 8 &elow$ will appear . 1urrently it is on our2-< 1olumn 1hart. &e0ll change it to a -< Clustered Colu#n chart next.

&e0ll click the -< Clustered Colu#n choice and then click the $ &utton . s soon as weclic! the + button our entire chart changes to a -< Chart .

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/nother way to change chart colors

+n >ages ?? U ?A you saw how you couldchange the colors of the bars in your chart

8Chart Styles $. Dere is the second way tochange colors that we promised.

Mo e your cursor o er one of the &ars inyour chart and click the (I483 mouse

button. &hen the pop


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Changing 3ext

To change text in /xcel 2HH@ you need to click on the text , the *egend , or the axis on whichthe text is located.

&e (I483 clicked on our Chart 3itle andtwo menus appeared. The upper #enu isanother new, great feature in /xcel 2HH@. It0scalled the Mini 3ool&ar . The lower menu is thestandard menu that appeared previously.

&e clicked the down arrow to the right ofCali&ri and a drop down menu of fontchoices appeared . &e moved down the listand clic!ed-on 1omic ans M . You movedown the menu and choose a font you like .

s soon as we clic!ed our font choice, our1hart Title changed to that font.

You can also change the 7ont si"e, (old,1olor, and more using the other MiniToolbar selections. /xperiment as youdesire

'ow we0ll change our Chart 3itle to something more

meaningful. Move your cursor o er Chart 3itle andclick the left #ouse &utton three ti#es quickly . Thiswill highlight all of the title % 5ust li!e Microsoft &ord.$r , you can click and drag your cursor of the title tohighlight 1hart Title.

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3ype in a title for your budget. &e typed in the title you see below. &hen you have finished typing your title, click the left #ouse &utton in an open1 area of your chart 8 to turn


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s soon as we began typing, the tab name changed. &hen we finished, the Tabs for our 1hartand oint to the upper right

corner circle and move the cursor until you see an arrow with two heads . Click and holddown the left #ouse &utton and drag down and to the left then let go. Your graph will get s#aller . You can ma!e the graph area of your chart smaller or larger as you desire.

*egend /rea < Click -on the *egend on the right 8box with Income and /xpenses$. &hen yousee the corner grabbers, ma!e the 4egend box a bit larger. Then click right in the *egendarea. &hen the Yuick 3ool&ar appears, ma!e the font &old and si@e +..

"rinting Charts - 'ow let9s loo! at your graph and then print it. Click the "rint "re iew&utton you placed in the Yuick /ccess 3ool&ar . If you li!e what you see go ahead and print the graph. If not, close >review and ma!e some more graph changes. If you have a color

printer, your graph will print in color.

&henever your graph is isi&le, you can point to any area of the graph, and click the right

#ouse &utton on the area, and edit that particular area. You can also click -right in the chart itself.

You can really go wild at this point. If you ma!e a #istake , simply clic! theundo &utton at the top of the menu screen and try again.

'oteD 'o matter what type of printer you have, graphs ta!e awhile to print. (e patient.

2007 excel tutorial

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