©2005 academic computing services, njit 1 outlook 2003 appointment, event and meeting scheduling...

1©2005 Academic Computing Services, NJIT

Outlook 2003Outlook 2003 Appointment, Event and Appointment, Event and

Meeting SchedulingMeeting Scheduling

Presenter: Jolanta Soltis

Academic Computing Services


TopicsTopics

Default View

Changing View Options

Using the Calendar View– Scheduling an Appointment– Scheduling a Meeting– Scheduling an Event

Adding Contacts

Using the Contact List


Default ViewDefault ViewNavigation Pane

Navigation Buttons


Changing View OptionsChanging View Options

1. Click the Navigation Options Button

2. Select Navigation Pane Options


Changing View OptionsChanging View Options

The Navigation Pane Options dialog box will open


Folders in Navigation PaneFolders in Navigation Pane

Inbox and Sent Items are both displayed in Favorites folder


New Features on Menubar & New Features on Menubar & Toolbar Toolbar **

New Button Create Rule Button

Click on Inbox Folder in the Navigation Pane to see this toolbar


The New ButtonThe New Button

Click black arrow on New Button to see list of options


Outlook TodayOutlook Today

Click Customize Outlook Today


Outlook Today, ContinuedOutlook Today, Continued

1. Select Your Desired Options

2. Click Save Changes


Calendar ViewCalendar View

Click Calendar button


Calendar ViewCalendar ViewThe Calendar will open to today’s date

If not, click the Go To Today button


In Outlook, you can book items as – appointments,

– meetings,

– events.

Your choice will depend on who else is involved and how you want the entry to appear in your calendar.

By scheduling items in your calendar correctly, you'll know, at a glance, what's going on.


Appointment An appointment is an activity that involves only you.

Meeting A meeting is similar to an appointment. The difference is that you invite other people to it.

All day event This event is an activity that lasts all day long but doesn't block out time in your Calendar. With an event, you can still have other items appear in your schedule for that day.


Methods for Scheduling an Methods for Scheduling an AppointmentAppointment

Or, simply double-click on a row in the calendar

Click New Appointment button


Scheduling an AppointmentScheduling an Appointment

1. The Appointment dialogue box will open:

2. Input relevant information

3. Click Save and Close button


Sharing Your CalendarSharing Your Calendar

Click Share My Calendar


Sharing Your CalendarSharing Your Calendar

The Calendar Properties dialogue box will open:


Changing the Calendar ViewChanging the Calendar View

Click View, Arrange By, Current View, Customize Current View



Click Other Settings button

The Customize View dialogue box will open:



The Format Day/Week/Month dialogue box will open:


Changing the Calendar’s Changing the Calendar’s Default TimesDefault Times

Select Tools, Options



3. Click Calendar Options button

1. The Options dialogue box will open:

2. Click Preferences tab



The Calendar Options dialogue box will open:


Scheduling a MeetingScheduling a MeetingClick Actions, New Meeting Request


You can tell the difference between a meeting and an appointment by the meeting icon.


Scheduling a MeetingScheduling a MeetingThe Untitled Meeting Request dialogue box will open:

Click the To: button


Scheduling a MeetingScheduling a Meeting1. The Select Attendee and Resources dialogue box will open:

2. Type Attendee name in textbox

3. Select name

4. Click Required button

5. Click OK


Scheduling a MeetingScheduling a Meeting2. Click Scheduling Tab

1. Enter Meeting Information


Scheduling a MeetingScheduling a MeetingDisplays each attendee’s availability

Click Send button


Scheduling EventsScheduling Events

Click Actions, New All Day Event



The Untitled Event Dialogue box will open:

Click Recurrence button



The Appointment Recurrence Dialogue box will open:


Recurring appointments in a calendar.

free/busy time


Adding ContactsAdding Contacts

1. Click Contacts button

2. Click New Contacts button



Click to add Contact’s Picture

Enter Contact’s Instant Messaging Address



Click Details tab



New features include Title and Suffix drop-down boxes


Flagging ContactsFlagging Contacts

1. Select contact by clicking on name

2. Click Follow Up button


Contacts ViewsContacts Views

Many New view options


Categorizing ContactsCategorizing Contacts

2. Select Categories option

1. Right-Click

on name


Categorizing ContactsCategorizing Contacts

1. Click on appropriate categories

2. Click OK

©2005 academic computing services, njit 1 outlook 2003 appointment, event and meeting scheduling...

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