200 th military police command fy 2012 guidance for rlas/dts 1

200th MILITARY POLICE COMMAND FY 2012 GUIDANCE For RLAS/DTS

1

DTS for TPU Procedures for Individual Travel with RLAS Order

When creating RLAS Order, the following steps must be followed:

Choose “OTHER TRANSPORTATION” from travel drop down menu.

If the duty is outside commuting distance, then select the following comment numbers: 07, 64

If the duty is inside commuting distance, then select the following comment numbers: 06, 65

Always use the duty purposes which start with “200th” When creating DTS Authorization, the

following steps must be followed: Place in Comments for Travel Order: Support RLAS Order #

(order #) Select RPA LOA/Line of Accounting Upload the RLAS order in Substantiating Records

RLAS FUND MANAGERS:

3

Choose OTHER TRANSPORTATION from drop

down menu

ADDITTIONAL INSTRUCTIONS TO

ADD:

ZERO OUT PER DIEM AND LOCK

7

COMMENT #64 & #07 FOR OUTSIDE COMMUTING DISTANCE

8

COMMENT #65 & #06 FOR INSIDE COMMUTING DISTANCE

ORDER #

NOTE : No travel 21T1

or 21T2 lines

DTS HOME PAGE

10

PRIVACY AND ETHICS POLICY

11

CLICK TO ACCESSDTS

INSERT PIN NUMBER

12

ENTER YOURCAC PIN THEN

CLICK OK

WELCOME TO DTS

13

THIS IS THE DTS PAGE, WITH THETOOL BAR THAT YOU WILL USE

WHEN INPUTTING YOUR

AUTHORIZATIONS/ORDERS

WELCOME TO DTS (CONT)

14

DTS CAN BE USED TOCALCULATE

DISTANCE USING DTOD

PRINT SET UP

15

DTS HAS SEVERAL METHODS OF PRINTING AUTHORIZATIONS

AND VOUCHERS. FOR MOSTPURPOSES THE BEST ONE IS

THE DD FORM 1610 AND 1351-2SO CLICK “FORM PREFERENCES”

PRINT SET UP (CONT)

16

CLICK THE CIRCLE IN FRONT OF GOVT + FORMFOR:

AUTHORIZATION/ORDERSCASH ADVANCES AND VOUCHERS

SCROLL DOWN

PRINT SET UP (CONT)

17

CLICK ON “SAVE FORM DEFAULTS”

YOU MUST MANUALLY CLOSETHIS WINDOW ONCE YOU ARE

DONE

PLACE A CHECK IN THEDOCUMENT HISTORY

AndBLOCK #2 OF SF 1164

BLOCKS

WELCOME TO DTS (CONT)

18

YOU WILL MAINLY BE WORKING IN

OFFICIAL TRAVEL

CREATE NEW AUTHORIZATION/ORDER

19

TO BEGIN TO INPUT AN AUTHORIZATION, CLICK ON OFFICALTRAVEL, THEN CHOOSE AUTHORIZATION/ORDERS

CREATE NEW AUTHORIZATION/ORDER(CONT)

20

CLICK ON CREATE NEW AUTHORIZATIONS IN ORDER TO BEGIN PROCESSING THE

REQUEST

PROFILE VALIDATION

21

THIS SCREEN WILL APPEAR THE FIRST TIME YOUCREATE AN AUTHORIZATION/ORDER. CLICK OK,

SCROLL DOWN INFORMATION AND VERIFYACCURACY.

UPDATE PERSONAL INFORMATION

22

ONCE YOU HAVE VERIFIED INFORMATION, CLICK “UPDATE PERSONAL INFORMATION”

TRIP OVERVIEW

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TO BEGIN YOUR AUTHORIZATION, YOU WILL NEED TO PROVIDE INFORMATIONABOUT YOUR STARTING AND ENDING

LOCATIONS AND YOUR TDY SITE.

STARTING POINT-NORMALLY YOURRESIDENCE OR THE DUTY STATION,

BUT THIS CAN BE EDITED IF LEAVING FROM ANOTHER

LOCATION. CLICK ON WHERE YOUWILL BE DEPARTING FROM, DTS WILL

POPULATE LOCATION BASED ONINFORMATION IN YOUR PROFILE.

TRIP OVERVIEW (CONT)

24

IN ORDER TO SELECTDEPARTING ON DATE CLICK

ON CALENDAR, THEN DOUBLE CLICK THE DATE


25

TRIP TYPE:YOU CAN ONLY USE

AA-ROUTINE TDY/TAD


26

TRIP PURPOSE:YOU SHOULD ONLY USE:

CONFERENCE ATTENDANCEINFORMATION MEETING

SITE VISITTRAINING ATTENDANCE


27

TRIP DESCRIPTION:

PUT IN A DUTY DESCRIPTION THAT WILL TELL THEAUTHORIZING OFFICIAL(AO) WHAT

THE MISSION IS, THE AO WILLTHEN BE ABLE TO DIRECT TO THECORRECT FUNDING INFORMATION


28

IN SECTION BYOU NEED TO SELECT THE MODE OF TRAVEL.

AND THE TIME YOU PLAN TO DEPART FOR TDY


29

TDY LOCATION IS WHERE THE DUTY IS BEING PERFORMED.

IF DUTY IS AT A MILITARYINSTALLATION, YOU MUST

CHOOSE THAT INSTATLLATION AND NOT A NEARBY

CITY OR AIRPORT. FORT IN DTSIS SPELLED FT.

THERE ARE 4 LOCATION TOOLS;THE EASIEST TO USE IS THESTATE/COUNTRY-LOCATION

THE ARRIVING ON DATE IS POPULATED WHEN YOUCHOOSE THE DEPARTING DATE FROM RESIDENCE

OR DUTY STATION BECAUSE YOUCAN FLY TO ANY PLACE IN THE US IN ONE DAY

LOCATION TOOL (STATE AND COUNTRY)

30

IN THE DROP DOWN CHOOSE THE STATE/COUNTRY

WHERE DUTY IS TO BEPERFORMED

LOCATION TOOL (STATE AND COUNTRY CONT)

31


32

SCROLL DOWN AND CHOOSE THE LOCATION


33

THIS DUTY WILL BE PERFORMED IN ATLANTA. INTHE RIGHT HAND COLUMNS IS THE LODGING AND MI&E

34

SCROLL TO THE BOTTOM ANDCLICK ON SELECT AND

CLOSE

NOTE: DO NOT ADD ANYINFORMATION IN THE SPECIFIC

PLACE . THIS COULD CAUSEPER DIEM TO COMPUTE

INCORRECTLY



35

CLICK ON THE CALENDARTO CHOOSE THEDEPARTING ON:


36

IN SECTION C CHECK THE BLOCKS

THAT APPLYCTO WILL BOOK THE

RESERVATIONS

IF YOU ARE GOING TOANOTHER LOCATION

CLICK YES, IF NOTCLICK NO


37

YOU WILL NEED TO CHOOSETHE ENDING POINT BY

CHOOSING RESIDENCE ORDUTY STATION. TRIP DURATION

WILL POPULATE BASED ONNUMBER OF DAYS.

NOTE: IF DUTY IS LESS THAN12 HOURS YOU NEED TO ENSURE

YOU CHECK RADIAL BUTTON.


38

SECTION DCHOOSE MODE OF TRAVEL

AND THE TIME YOUPLAN TO DEPART FROM

TDY LOCATION

SECTION EUSED FOR:BUS or RAIL

CLICKSAVE

TRAVEL (AIR)

39

YOU WILL NEED TO SELECTA FLIGHT THAT WILLMEET THE MISSION

REQUIREMENT. SCROLLDOWN THE LIST, THEN

CLICK “SELECT FLIGHT”

TRAVEL (AIR CONT)

40

AT THIS POINT YOU MAY BE GIVEN THEOPTION TO CHOOSE A SEAT. AIRTRAN

AND SOUTHWEST DO NOT OFFERTHIS OPTION. YOU MAY SELECT

AISLE OR WINDOW OR JUST CLICKDONE

TRAVEL (AIR CONT)

41

NOW CHOOSE A FLIGHTTO RETURN HOME

TRAVEL (AIR CONT)

42

AIRLINE FLIGHT SEATING CHOICE

TRAVEL (RENTAL CAR)

43

THE NEXT STEP IS TOCHOOSE A RENTAL

CAR. SCROLL DOWNUNTIL YOU FIND THE

ONE YOU WANT, CLICKSELECT CAR

TRAVEL (RENTAL CAR CONT)

44

TRAVEL SUMMARY

45

THIS IS A SUMMARY OFWHAT HAS BEEN

CHOSEN FOR THISTRIP.

THE FLIGHT INFORMATION, AND

RENTAL CAR.

HERE’S THE OPPORTUNITYTO ADD FREQUENT FLYER OR

RENTER INFORMATION

TRAVEL SUMMARY (CONT)

46

SAVE & CONTINUE


47

ANOTHER OPPORTUNITYTO REVIEW THE INFORMATION TO

ENSURE IT IS CORRECT


48

TRIP SUMMARY

49

A WARNING TO SAYDTS WILL CANCEL

ANY RESERVATIONSIN 24 HOURS IF YOUDO NOT SIGN THEAUTHORIZATION.

CLICK EXPENSE

EXPENSES – NON-MILEAGE (CONT)

50

IT IS IMPORTANT TO ADD ALL THE EXPENSES

THAT YOU KNOW OREXPECT TO HAVE

WHEN YOU TRAVEL..THERE ARE SPACES FOR

5 BUT IF YOU HAVE MORE YOU CAN STILL

ADD THEM.


51

IN THE DROP DOWNMENU, CLICK ON

AN EXPENSE , THENADD AMOUNT IN COSTIF YOU DON’T KNOWPUT IN YOUR BEST

GUESS.


52

ADD EACH EXPENSETHAT YOU CAN. THEN

CLICK SAVE EXPENSES


53

ON THE RIGHT SIDE UNDER “EXPENSES SUMMARY”

ALL THE EXPENSES ARE SAVED

EXPENSES - MILEAGE

54

TRAVELERS ARE ENTITLED TOCLAIM THE MILEAGE FROMHOR TO AIRPORT. THIS IS

DONE IN EXPENSES – MILEAGE.IN THE DROP DOWN MENU,

CHOOSE THE APPROPRIATEMODE OF TRAVEL. PUT IN THE

ONE WAY MILES , THEN REPEAT UNDER MILEAGE EXPENSE #2.

DTS DOES NOT COMPUTE ROUNDTRIP MILEAGE. CLICK SAVE

EXPENSES

EXPENSES – MILEAGE (CONT)

55

THERE ARE SEVERALMODES OF TRAVEL.USE PVT AUTO-TERMINAL

FOR MILEAGE TO AIRPORT,RENTAL CAR AGENCY, OR

TO PICK UP GSA.THE MILEAGE WILL NEED TO

BE ENTERED TWICE.CLICK SAVE EXPENSES

EXPENSES – MILEAGE (CONT)

56

WHEN YOU HAVE SUCCESSFULLYCOMPLETED THE MILEAGE, UNDER

EXPENSES SUMMARY YOU WILL SEE2 ENTRIES FOR MILEAGE.

PER DIEM ENTITLEMENTS

57

REVIEW INFORMATION ON THIS GRID TO ENSURE PER

DIEM AND M&IE ARE CORRECT.IN ORDER TO EDIT THIS

AUTHORIZATION CLICK ONEDIT ALL

RLAS ORDERS AND DTS

Copy of RLAS Order must be placed in “Substantiating

Records” Document Label

UPLOADING AN RLAS ORDER

59

CLICK THE “BROWSE” BUTTONTO FIND A COPY OF YOUR ORDER ON THE COMPUTER

UPLOADING AN RLAS ORDER (CONT.)

60

CLICK THE “UPLOAD” BUTTON

UPLOADING RLAS ORDER

Comment required

RLAS Order Number must

be cited

REVIEW/SIGN - PREVIEW

62

IN THE “COMMENTS TOTHE APPROVING OFFICIAL” BLOCK

TYPE ANY PERTINENTINFORMATION FOR THE AO;

IE GSA NOT AVAILABLE; HAVE SNA FOR QUARTERS


63

SCROLL TO THE BOTTOM OF THE ITINERARY, ANY

CHANGES CAN BE MADEBY CLICKING ON EDIT


64

IF ALL IS OK CLICK“SAVE AND PROCEED TO OTHER AUTHS”

REVIEW/SIGN - OTHER AUTHS. (CONT)

65

CLICK “SAVE AND CONTINUE TO PRE-AUDITS”

REVIEW/SIGN - PRE-AUDIT

66

THERE WERE NO FLAGS FOR THIS AUTHORIZATION.

IF THERE HAD BEEN, AJUSTIFICATION MUST BE

ENTERED.

CLICK ON “SAVE AND PROCEED TO DIGITAL

SIGNATURE”

REVIEW/SIGN - DIGITAL SIGNATURE

67

ENSURE THE “SUBMIT THISDOCUMENT AS” DISPLAYS SIGNED. YOU CAN ALSOCHANGE THE ROUTINGLIST IF YOU HAVE BEEN

DIRECTED TO DO SO. CLICKTHE DROP DOWN ARROW, CHOOSE

THE CORRECT ROUTING LISTCLICK

“SUBMIT COMPLETED DOCUMENT”.

REVIEW/SIGN - DIGITAL SIGNATURE (CONT)

68

SINCE THIS TRAVELER DOES NOTHAVE A GOVCC, CTO CANNOT

RESERVE ROOMS, ORRENTAL CARS WITHOUT A

CREDIT CARD NUMBER. ENTERTHE CARD NUMBER WITH EXPIRATION

DATE

REVIEW/SIGN - DIGITAL SIGNATURE (CONT)

69

DTS WILL RETURN TO THISSCREEN AFTER CREDIT CARD

INFORMATION IS ENTERED.CLICK ON SUBMIT COMPLETED

DOCUMENT

PROCESSING SIGNATURE

70

THIS SCREEN INDICATES DTS IS PROCESSING THE SIGNATURE. YOUMAY NEED TO PUT IN YOUR PIN NUMBER AGAIN IF DTS ASKS FOR IT.

71

ONCE THE AUTHORIZATIONHAS BEEN SIGNED IT WILL THENPROCEED TO THE NEXT STEP. SINCE THERE WAS AN AIRLINE

CHOSEN IT WILL THEN GO TO CTOSUBMIT. ONCE CTO HAS COMPLETEDBOOKING THE FLIGHT, THE STATUS

WILL CHANGE TO CTO BOOKED. THE APPROVING OFFICIAL WILL THEN BE

NOTIFIED BY EMAIL THAT THEREIS AN AUTHORIZATION AWAITING

FOR REVIEW/APPROVAL ACTION. IF YOU WANT TO FIND THE

STATUS OF YOUR REQUEST CLICK ON VIEW

AUTHORIZATION/ORDERS

72

USE “CREATE TRIP TEMPLATE”

WHEN YOU AREPERFORMING THE SAME

DUTY



73

ENTER THE NEW TRIPSTART DATE, THEN CLICK

COPY TEMPLATE FORTHE AUTHORIZATIONYOU WANT TO COPY

TRIP TEMPLATE - PREVIEW

74

YOU CAN NOW MAKE ANYCHANGES, THEN SIGN

AND SUBMIT DOCUMENT

TO FIND STATUS OF AUTHORIZATION

75

CLICK “VIEW”ON THE DOCUMENT YOU

ARE INQUIRING

TO FIND STATUS OF AUTHORIZATION

76

CLICK ON VIEW

TO FIND STATUS OF AUTHORIZATION (CONT)

77

CLICK ON REVIEW/SIGN THEN DIGITAL SIGNATURE. THIS

IS THE DOCUMENT HISTORYWITH STATUS, DATE ANDTIME AND NAME FOR ALL

ACTIONS THAT HAVE BEENDONE TO THIS AUTHORIZATION

IT’S JUST THAT EASY!

200 th military police command fy 2012 guidance for rlas/dts 1

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