Town of Stafford

bull Board of Selectman Warren Memorial Town Hall Regular Meeting 20 D JAN - 2 A II ij 1 Veterans Meeting Room Thursday December 27 2012 700PM

Agenda

1 Call the meeting to order

2 Approve minutes of October 24 2012 amp December 13 2012

3 Public Comment

4 Ratification of Glenville agreement

5 Lease Purchase resolution

bull 6 Appointment -rescind appointment for Conservation Commission from December 13 2012 meeting

-Charter Advisory Committee

7 FEMA reimbursements -Ambulance Association -Food Service reimbursement

8 Informational items

9 Old Business

10 New Business

11 Adjournment

bull

Minutes of December 272012

1 First Selectman Richard Shuck called the meeting to order at 700PM Also present were Selectman Deidriene Knowlton and Selectman Neil Hoss A quorum was established bull

2 Upon motion of Selectman Knowlton and seconded by Selectman Hoss the board unanimously approved the minutes of October 24 2012 and December 13 2012

3 Public Comment None

4 Town Attorney Edward Muska was present to review the Release and Settlement Agreement with Glenville Condominium Association Inc Attorney Muska explained he had a few changes to item 13 amp 14 in the proposed agreement Upon motion of Selectman Knowlton and seconded by Selectman Hoss the board unanimously approved authorizing First Selectman Richard Shuck to enter into the Release and Settlement Agreement with Glenville Condominium Association Inc and sign any and all documents pertaining to said agreement with the changes presented by Attorney Muska

5 The board discussed the resolution of the governing body pertaining to a lease purchase that was approved during the FY 2012-2013 budget process The lease purchase is through First Niagara Leasing Inc Upon motion of Selectman Knowlton and seconded by Selectman Hoss the board unanimously approved the following

RESOLUTION OF BOARD OF SELECTMEN bullAt a duly called meeting 0 the Board ol Selectmen of the Town of Stafford (Lessee) held in accordance with all applicable legal requirements including open meeting laws on the 2t day of December 2012 the following resolution was introduced and adopted

RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER LEASE AGREEMENT EQUIPMENT AN ESCROW AGREEMENT AND RELATED INSTRUMENTS AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH

WHEREAS the Board of Selectmen olthe TOWN OF STAFFORD CT (Lessee) desires to obtain certain equipment (the Equipment) descrihed in Exhihit A to the Master Lease Agreement (collectively the Lease) with First Niagara Leasing Inc the form ol which has been available for review by the Board olSelectmen of the Town olStafford prior to this meeting and

iVHEREAS the Equipment is essentiallor the Lessee to peform its governmentalfunctions and

WHEREAS the funds made available tinder the Lease wi be deposited with First Niagara Leasing Inc (the Escrow Agent) pursuant to an Escrow Agreement between Lessee and the Escrmv Agent (the Escrow Agreement ) and will be applied to the acquisition olthe Equipment in accordance with said Escrow Agreement and

WHEREAS Lessee has taken the necessay steps including those relating to any applicable legal bidding requirements to arrange for the acquisition ofthe Equipment and

WHEREAS Lessee proposes to enter into the Lease with First Niagara leasing Inc and the Escrow Agreement with the Escrow Agent substantially in thelorn1S presented to this meeting

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF SELECTMEN OF THE TOWN OF STAFFORD (LESSEE) AS FOLLOWS

Section l It is hereby found and determined that the terms ofthe Lease and the Escrow Agreement (collectively the Financing Documents ) in the forms presented to this meeting and incorporated in this resolution are in the best interests ofLessee for the acquisition ofthe Equipment

Section 2 The Financing Documents and the acquisition and financing of th e Equipment under the terms and conditions as described in the Financing Documents are hereby approved That Richard Shuck the First Selectman ofthe Town ofStafford (Lessee) shall have power to execute contracts on behalfofthe Town ofStafford and hereby is authorized to execute acknowledge and deliver the Financing Documents with any changes insertions and omissions th erein as may be approved by the officers who execute th e Financing Documents such approval to be conclusively evidenced by such execution and delivelY ofth e Financing Documents The Town Clerk ofthe Town of Stafford (Lessee) is authorized to ajJlX the official seal of the Town of Stafford to the Financing Documents and allest the same

Section 3 The First Selectman of the Town of Stafford be and hereby is authorized and directed to execute and deliver any and all papers instruments opinions certificates affidavits and other documents and to do or cause to be done any and all other acts and things necessary or proper for carrying out Ihis resolution and th e Financing Documents

Section 4 Pursuant to Section 265(b) of the Internal Revenue Code of 1986 as amended (the Code ) Lessee hereby spec(ically designates the Lease as a qual(ied tax-exempt obligation for purposes ofSection 265(b)(3) of the Code

The undersigned further certifies that the above resolution has not been repealed or amended and remains in full

bull force and effect and further certifies that the Lease and Escrow Agreement executed 011 behalf of The Town of Stafford (Lessee) are the same as presented at such meeting of the Board of Selectmen of the Town of Stafford (Lessee) excepting only such changes insertions and omissions as shall have been approved by the officers who executed the same

Exhibit A Kubota KX121R3TA Mini Excavator

Ford 2012 F250 4x4 SO RIC 62L EFI V-8 Engine

6 Speed Automatic Transmission VIN IFTBF2B66CEB12314

Includes Fisher 86J plow cab protector with two strobes and 4 hideaway strobes

Ford 2012 F550 4x4 ChasC 67L V-8 Diesel

6 Speed Auto Transmission VIN IFDUFSHTICEA26069

Includes 9 Fisher plow rack body removal replace with WH Rose body

6 First Selectman Shuck explained that the board needed to rescind the appointment of

Gloria Coles to the Conservation Commission Her appointment did not meet the

minority representations requirements in accordance with CGS 9-167a It was also

noted that appointments to the Conservation Commission need not be done by the

Board of Selectmen but only by the First Selectman as stated in Town of Stafford

ordinance 1-13 First Selectman Shuck will appoint Gloria Coles to the Conservation

Commission as an alternate member which meets all the requirements Selectman

Knowlton moved to rescind the motion of December 13 2012 appointing Gloria Coles as

a member of the Conservation Commission Selectman Hoss seconded the motion

which passed unanimously

Upon motion of Selectman Knowlton and seconded by Selectman Hoss the board

unanimously approved appointing Steve Geryk to the Municipal Charter Advisory

Committee This was the last appointment the other appointments were done at the

October 24 2012 Board of Selectmens meeting

7 First Selectman Shuck discussed the costs associated with Storm Alfred for Ambulance

Personnel and Food Service Staff and supplies when the town opened the shelter at the

Stafford Middle School FEMA has reimbursed the town for the costs at a rate of 70

First Selectman Shuck is asking to reimburse the Stafford Ambulance Association and

the Stafford School Lunch program for their costs which were SAA $397208 and

Stafford Schools $862865 Upon motion of Selectman Knowlton and seconded by

Selectman Hoss the board unanimously approved asking the Board of Finance to

approve the 100 reimbursements to the Stafford Ambulance Association and The

Stafford Public School Lunch program

8 Informational Items First Selectman Shuck informed the board that a parking ban was

initiated in order to get the roads cleared properly and that several vehicles were towed bullaway

9 Old Business None

10 New Business Selectman Hoss moved to add the discussion of the recreation basketball

to the agenda Selectman Knowlton seconded the motion which passed unanimously

Selectman Hoss who is also the president of recreation basketball explained that the

recreation budget for basketball is almost gone already and that he will need

approximately $6 to 7000 to finish the season because of the costs associated with

paying school custodial employees First Selectman Shuck explained that he would

speak to Mr Domanico from the Board of Education next week about the issue

11 Selectman Knowlton moved to adjourn The meeting adjourned at 740 pm

Respectfully Submitted

300A~ Beth A DaDalt

Recording Secretary bull

Minutes of December 272012

1 First Selectman Richard Shuck called the meeting to order at 700PM Also present were Selectman Deidriene Knowlton and Selectman Neil Hoss A quorum was established bull

2 Upon motion of Selectman Knowlton and seconded by Selectman Hoss the board unanimously approved the minutes of October 24 2012 and December 13 2012

3 Public Comment None

4 Town Attorney Edward Muska was present to review the Release and Settlement Agreement with Glenville Condominium Association Inc Attorney Muska explained he had a few changes to item 13 amp 14 in the proposed agreement Upon motion of Selectman Knowlton and seconded by Selectman Hoss the board unanimously approved authorizing First Selectman Richard Shuck to enter into the Release and Settlement Agreement with Glenville Condominium Association Inc and sign any and all documents pertaining to said agreement with the changes presented by Attorney Muska

5 The board discussed the resolution of the governing body pertaining to a lease purchase that was approved during the FY 2012-2013 budget process The lease purchase is through First Niagara Leasing Inc Upon motion of Selectman Knowlton and seconded by Selectman Hoss the board unanimously approved the following

RESOLUTION OF BOARD OF SELECTMEN bullAt a duly called meeting 0 the Board ol Selectmen of the Town of Stafford (Lessee) held in accordance with all applicable legal requirements including open meeting laws on the 2t day of December 2012 the following resolution was introduced and adopted

RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER LEASE AGREEMENT EQUIPMENT AN ESCROW AGREEMENT AND RELATED INSTRUMENTS AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH

WHEREAS the Board of Selectmen olthe TOWN OF STAFFORD CT (Lessee) desires to obtain certain equipment (the Equipment) descrihed in Exhihit A to the Master Lease Agreement (collectively the Lease) with First Niagara Leasing Inc the form ol which has been available for review by the Board olSelectmen of the Town olStafford prior to this meeting and

iVHEREAS the Equipment is essentiallor the Lessee to peform its governmentalfunctions and

WHEREAS the funds made available tinder the Lease wi be deposited with First Niagara Leasing Inc (the Escrow Agent) pursuant to an Escrow Agreement between Lessee and the Escrmv Agent (the Escrow Agreement ) and will be applied to the acquisition olthe Equipment in accordance with said Escrow Agreement and

WHEREAS Lessee has taken the necessay steps including those relating to any applicable legal bidding requirements to arrange for the acquisition ofthe Equipment and

WHEREAS Lessee proposes to enter into the Lease with First Niagara leasing Inc and the Escrow Agreement with the Escrow Agent substantially in thelorn1S presented to this meeting

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF SELECTMEN OF THE TOWN OF STAFFORD (LESSEE) AS FOLLOWS

Section l It is hereby found and determined that the terms ofthe Lease and the Escrow Agreement (collectively the Financing Documents ) in the forms presented to this meeting and incorporated in this resolution are in the best interests ofLessee for the acquisition ofthe Equipment

Section 2 The Financing Documents and the acquisition and financing of th e Equipment under the terms and conditions as described in the Financing Documents are hereby approved That Richard Shuck the First Selectman ofthe Town ofStafford (Lessee) shall have power to execute contracts on behalfofthe Town ofStafford and hereby is authorized to execute acknowledge and deliver the Financing Documents with any changes insertions and omissions th erein as may be approved by the officers who execute th e Financing Documents such approval to be conclusively evidenced by such execution and delivelY ofth e Financing Documents The Town Clerk ofthe Town of Stafford (Lessee) is authorized to ajJlX the official seal of the Town of Stafford to the Financing Documents and allest the same

Section 3 The First Selectman of the Town of Stafford be and hereby is authorized and directed to execute and deliver any and all papers instruments opinions certificates affidavits and other documents and to do or cause to be done any and all other acts and things necessary or proper for carrying out Ihis resolution and th e Financing Documents

Section 4 Pursuant to Section 265(b) of the Internal Revenue Code of 1986 as amended (the Code ) Lessee hereby spec(ically designates the Lease as a qual(ied tax-exempt obligation for purposes ofSection 265(b)(3) of the Code

The undersigned further certifies that the above resolution has not been repealed or amended and remains in full

bull force and effect and further certifies that the Lease and Escrow Agreement executed 011 behalf of The Town of Stafford (Lessee) are the same as presented at such meeting of the Board of Selectmen of the Town of Stafford (Lessee) excepting only such changes insertions and omissions as shall have been approved by the officers who executed the same

Exhibit A Kubota KX121R3TA Mini Excavator

Ford 2012 F250 4x4 SO RIC 62L EFI V-8 Engine

6 Speed Automatic Transmission VIN IFTBF2B66CEB12314

Includes Fisher 86J plow cab protector with two strobes and 4 hideaway strobes

Ford 2012 F550 4x4 ChasC 67L V-8 Diesel

6 Speed Auto Transmission VIN IFDUFSHTICEA26069

Includes 9 Fisher plow rack body removal replace with WH Rose body

6 First Selectman Shuck explained that the board needed to rescind the appointment of

Gloria Coles to the Conservation Commission Her appointment did not meet the

minority representations requirements in accordance with CGS 9-167a It was also

noted that appointments to the Conservation Commission need not be done by the

Board of Selectmen but only by the First Selectman as stated in Town of Stafford

ordinance 1-13 First Selectman Shuck will appoint Gloria Coles to the Conservation

Commission as an alternate member which meets all the requirements Selectman

Knowlton moved to rescind the motion of December 13 2012 appointing Gloria Coles as

a member of the Conservation Commission Selectman Hoss seconded the motion

which passed unanimously

Upon motion of Selectman Knowlton and seconded by Selectman Hoss the board

unanimously approved appointing Steve Geryk to the Municipal Charter Advisory

Committee This was the last appointment the other appointments were done at the

October 24 2012 Board of Selectmens meeting

7 First Selectman Shuck discussed the costs associated with Storm Alfred for Ambulance

Personnel and Food Service Staff and supplies when the town opened the shelter at the

Stafford Middle School FEMA has reimbursed the town for the costs at a rate of 70

First Selectman Shuck is asking to reimburse the Stafford Ambulance Association and

the Stafford School Lunch program for their costs which were SAA $397208 and

Stafford Schools $862865 Upon motion of Selectman Knowlton and seconded by

Selectman Hoss the board unanimously approved asking the Board of Finance to

approve the 100 reimbursements to the Stafford Ambulance Association and The

Stafford Public School Lunch program

8 Informational Items First Selectman Shuck informed the board that a parking ban was

initiated in order to get the roads cleared properly and that several vehicles were towed bullaway

9 Old Business None

10 New Business Selectman Hoss moved to add the discussion of the recreation basketball

to the agenda Selectman Knowlton seconded the motion which passed unanimously

Selectman Hoss who is also the president of recreation basketball explained that the

recreation budget for basketball is almost gone already and that he will need

approximately $6 to 7000 to finish the season because of the costs associated with

paying school custodial employees First Selectman Shuck explained that he would

speak to Mr Domanico from the Board of Education next week about the issue

11 Selectman Knowlton moved to adjourn The meeting adjourned at 740 pm

Respectfully Submitted

300A~ Beth A DaDalt

Recording Secretary bull

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF SELECTMEN OF THE TOWN OF STAFFORD (LESSEE) AS FOLLOWS

Section l It is hereby found and determined that the terms ofthe Lease and the Escrow Agreement (collectively the Financing Documents ) in the forms presented to this meeting and incorporated in this resolution are in the best interests ofLessee for the acquisition ofthe Equipment

Section 2 The Financing Documents and the acquisition and financing of th e Equipment under the terms and conditions as described in the Financing Documents are hereby approved That Richard Shuck the First Selectman ofthe Town ofStafford (Lessee) shall have power to execute contracts on behalfofthe Town ofStafford and hereby is authorized to execute acknowledge and deliver the Financing Documents with any changes insertions and omissions th erein as may be approved by the officers who execute th e Financing Documents such approval to be conclusively evidenced by such execution and delivelY ofth e Financing Documents The Town Clerk ofthe Town of Stafford (Lessee) is authorized to ajJlX the official seal of the Town of Stafford to the Financing Documents and allest the same

Section 3 The First Selectman of the Town of Stafford be and hereby is authorized and directed to execute and deliver any and all papers instruments opinions certificates affidavits and other documents and to do or cause to be done any and all other acts and things necessary or proper for carrying out Ihis resolution and th e Financing Documents

Section 4 Pursuant to Section 265(b) of the Internal Revenue Code of 1986 as amended (the Code ) Lessee hereby spec(ically designates the Lease as a qual(ied tax-exempt obligation for purposes ofSection 265(b)(3) of the Code

The undersigned further certifies that the above resolution has not been repealed or amended and remains in full

bull force and effect and further certifies that the Lease and Escrow Agreement executed 011 behalf of The Town of Stafford (Lessee) are the same as presented at such meeting of the Board of Selectmen of the Town of Stafford (Lessee) excepting only such changes insertions and omissions as shall have been approved by the officers who executed the same

Exhibit A Kubota KX121R3TA Mini Excavator

Ford 2012 F250 4x4 SO RIC 62L EFI V-8 Engine

6 Speed Automatic Transmission VIN IFTBF2B66CEB12314

Includes Fisher 86J plow cab protector with two strobes and 4 hideaway strobes

Ford 2012 F550 4x4 ChasC 67L V-8 Diesel

6 Speed Auto Transmission VIN IFDUFSHTICEA26069

Includes 9 Fisher plow rack body removal replace with WH Rose body

6 First Selectman Shuck explained that the board needed to rescind the appointment of

Gloria Coles to the Conservation Commission Her appointment did not meet the

minority representations requirements in accordance with CGS 9-167a It was also

noted that appointments to the Conservation Commission need not be done by the

Board of Selectmen but only by the First Selectman as stated in Town of Stafford

ordinance 1-13 First Selectman Shuck will appoint Gloria Coles to the Conservation

Commission as an alternate member which meets all the requirements Selectman

Knowlton moved to rescind the motion of December 13 2012 appointing Gloria Coles as

a member of the Conservation Commission Selectman Hoss seconded the motion

which passed unanimously

Upon motion of Selectman Knowlton and seconded by Selectman Hoss the board

unanimously approved appointing Steve Geryk to the Municipal Charter Advisory

Committee This was the last appointment the other appointments were done at the

October 24 2012 Board of Selectmens meeting

7 First Selectman Shuck discussed the costs associated with Storm Alfred for Ambulance

Personnel and Food Service Staff and supplies when the town opened the shelter at the

Stafford Middle School FEMA has reimbursed the town for the costs at a rate of 70

First Selectman Shuck is asking to reimburse the Stafford Ambulance Association and

the Stafford School Lunch program for their costs which were SAA $397208 and

Stafford Schools $862865 Upon motion of Selectman Knowlton and seconded by

Selectman Hoss the board unanimously approved asking the Board of Finance to

approve the 100 reimbursements to the Stafford Ambulance Association and The

Stafford Public School Lunch program

8 Informational Items First Selectman Shuck informed the board that a parking ban was

initiated in order to get the roads cleared properly and that several vehicles were towed bullaway

9 Old Business None

10 New Business Selectman Hoss moved to add the discussion of the recreation basketball

to the agenda Selectman Knowlton seconded the motion which passed unanimously

Selectman Hoss who is also the president of recreation basketball explained that the

recreation budget for basketball is almost gone already and that he will need

approximately $6 to 7000 to finish the season because of the costs associated with

paying school custodial employees First Selectman Shuck explained that he would

speak to Mr Domanico from the Board of Education next week about the issue

11 Selectman Knowlton moved to adjourn The meeting adjourned at 740 pm

Respectfully Submitted

300A~ Beth A DaDalt

Recording Secretary bull

Board of Selectmen but only by the First Selectman as stated in Town of Stafford

ordinance 1-13 First Selectman Shuck will appoint Gloria Coles to the Conservation

Commission as an alternate member which meets all the requirements Selectman

Knowlton moved to rescind the motion of December 13 2012 appointing Gloria Coles as

a member of the Conservation Commission Selectman Hoss seconded the motion

which passed unanimously

Upon motion of Selectman Knowlton and seconded by Selectman Hoss the board

unanimously approved appointing Steve Geryk to the Municipal Charter Advisory

Committee This was the last appointment the other appointments were done at the

October 24 2012 Board of Selectmens meeting

7 First Selectman Shuck discussed the costs associated with Storm Alfred for Ambulance

Personnel and Food Service Staff and supplies when the town opened the shelter at the

Stafford Middle School FEMA has reimbursed the town for the costs at a rate of 70

First Selectman Shuck is asking to reimburse the Stafford Ambulance Association and

the Stafford School Lunch program for their costs which were SAA $397208 and

Stafford Schools $862865 Upon motion of Selectman Knowlton and seconded by

Selectman Hoss the board unanimously approved asking the Board of Finance to

approve the 100 reimbursements to the Stafford Ambulance Association and The

Stafford Public School Lunch program

8 Informational Items First Selectman Shuck informed the board that a parking ban was

initiated in order to get the roads cleared properly and that several vehicles were towed bullaway

9 Old Business None

10 New Business Selectman Hoss moved to add the discussion of the recreation basketball

to the agenda Selectman Knowlton seconded the motion which passed unanimously

Selectman Hoss who is also the president of recreation basketball explained that the

recreation budget for basketball is almost gone already and that he will need

approximately $6 to 7000 to finish the season because of the costs associated with

paying school custodial employees First Selectman Shuck explained that he would

speak to Mr Domanico from the Board of Education next week about the issue

11 Selectman Knowlton moved to adjourn The meeting adjourned at 740 pm

Respectfully Submitted

300A~ Beth A DaDalt

Recording Secretary bull