2. minutes - cscpbc...2. minutes a. february 27, ... with direct contracts with csc up until until...

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY March 26, 2020 Council Meeting – 11:00 a.m.

Emergency Skype Meeting

REVISED Agenda Agenda Item: Reference #:

1. Call to Order

2. Minutes

A. February 27, 2020 Council Meeting 1

Recommendation: I recommend the Council approve the Minutes of the February 27, 2020 Council Meeting, as presented.

3. Public Comment – Agenda Items

4. Council Committees: • Finance Committee

o Items for Approval: Comprehensive Annual Financial Report for the Fiscal Year Ended September

30, 2019 Minutes - February 27, 2020 Financial Statements – January 31, 2020

o Items Discussed (no action required): Monthly Investment Report – January 31, 2020 Budget Forecast – Fiscal Year 2020-2021 through Fiscal Year 2024-2025 Investment Policy regarding Intergovernmental Pools/Local Government

Investment Pools (LGPIs) • Personnel Committee – N/A

5. Consent Agenda

1. Additions, Deletions, Substitutions 2. Items to be pulled from Consent Agenda 3. Adoption of Consent Agenda and walk-in Warrants List

A. Program

1. Resolution #20-004 Authorizing Re-purposing of Under Expenditures 2

Recommendation: I recommend the Council approve Resolution #20-004 authorizing the re-purposing of under expenditures: (1) in an amount not to exceed $1,700,000 million for summer camp scholarships; (2) authorizing the CEO to enter into any necessary contract amendments with Friends of Community Services, Inc. for summer camp scholarships; and (3) in an amount not to exceed $300,000 for Great Ideas Initiatives-Year 2 of the Pipeline program.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY Council Meeting Agenda – March 26, 2020 Council Meeting Page: 2

2. Resolution #20-005 Authorizing Student-led Grantmaking Pilot Part – 2 3

Recommendation: I recommend the Council approve Resolution #20-005 authorizing an addendum to the agreement with Student ACES for the Grassroots/Student-led Grant Making Pilot – Part 2 for $90,974 effective 4/1/2020 through 3/31/2021.

3. Proclamation declaring the month of April 2020 as Child Abuse Prevention Month

Recommendation: I recommend the Council approve this Proclamation to raise awareness and recognize April 2020 as Child Abuse Prevention Month.

B. Business

1. Warrants List dated March 19, 2020 and Walk-In Warrants List dated March 18, 2020 4

Ratification: The CEO requests that the Council ratify all payments and expenditures associated with the Warrants List dated March 19, 2020 and the Walk-in Warrants List dated March 19, 2020 in accordance with the established budgets for each of the expensed items, as presented.

2. Walk-In Warrants List dated March 26, 2020 Recommendation: I recommend the Council approve the Walk-In Warrants List dated March 26, 2020, as presented.

3. Resolution #20-006 Authorizing an Agreement with Microsoft and SHI 5

International Corp

Recommendation: I recommend the Council approve Resolution #20-006, authorizing the Chief Executive Officer to execute an agreement with Microsoft and SHI International Corp. to procure Microsoft licensing, effective April 1, 2020 through March 31, 2023, in the amount of $42,513.50 for the period April 1, 2020 to March 31, 2021 and up to $129,000 total for all three years, subject to the Council’s annual budget and TRIM approval process.

6. Non Consent Agenda

A. Business 1. Resolution #20-007 Authorizing the use of Contingency Fund for COVID-19 6

Recommendation: I recommend the Council approve Resolution 20-007 authorizing

the Chief Executive Officer to provide funding to providers in the areas of (1) Food (2) other basic needs (though not shelter); and (3) direct services to children and families in an amount not to exceed $500,000.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY Council Meeting Agenda – March 26, 2020 Council Meeting Page: 3

2. Resolution # 20-008 Authorizing Continuing Payment to our Providers 7

Recommendation: I recommend the Council approve Resolution #20-008 authorizing the Chief Executive Officer to continue to provide payments to our funded providers with direct contracts with CSC up until until May 31st, 2020 and that we follow the lead of the State in working with the Early Learning Coalition to continue to provide reimbursement through March 31st, 2020.

B. For Informational Purposes Only – N/A 7. Walk-In Items

8. Chief Executive Officer’s Report 9. Legal Reports

1. Reminder: Council Workshop: Quality Child Care – April 23, 2020 starting at 3:30 pm; Council meeting immediately following

10. Public Comment – Non Agenda Items 11. Council Comments 12. Adjournment

#: 1

AGENDA ITEM SUMMARY March 26, 2020 Council Meeting

AGENDA ITEM: 2A TITLE: Minutes – February 27, 2020 Council Meeting RECOMMENDATION: I recommend the Council approve the Minutes of the February 27, 2020 Council Meeting as presented.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY February 27, 2020, 4:30 pm

MINUTES 1. Call to Order

Chair Weber called the meeting to order at 4:32 pm p.m.

Present: Vince Goodman Kathleen Kroll Melissa McKinlay Debra Robinson, M.D. Jose Luis Rodriguez Thomas P. Weber

Excused: Thomas Bean, Donald E. Fennoy II, Ed.D.; Dennis Miles; A. Invocation – led by Vince Goodman

B. Pledge of Allegiance – led by Chair Weber

C. Presentation of Prime Time – Alexandra Peralta, Program Officer; Suzette Harvey, President/CEO; Charles Smith, Ph.D., Consultant

Debra Robinson asked to be included in the conversations related to out of school time and children with academic risks. Judge Kroll asked for a a copy of the list of questions/checklists that were used to address social emotional learning. Staff will obtain and provide this to the Council.

2. Minutes

A. January 30, 2020 Council Meeting

A motion by Goodman/Kroll to approve the Minutes of the January 30, 2020 Council meeting as presented, and ratify the actions taken during that meeting was approved by unanimous vote.

3. Public Comment – Agenda Items – N/A

4. Council Committees:

• Finance Committee a. Items for Approval:

i. January 30, 2020 Minutes ii. December 31, 2019 Financial Statements

b. Items Discussed: i. Quarterly Investment Report – December 31, 2019

ii. Budget Assumptions FY 2020-2021

The Investment Policy regarding Intergovernmental Pools/Local Government Investment Pools (LGIPs) will be discussed at the next Finance Committee Meeting.

Children’s Services Council of Palm Beach County February 27, 2020 Council Meeting Page: 2

A motion by Goodman/Rodriguez to approve the consensus of the Finance Committee as presented was approved by unanimous vote.

• Personnel Committee a. Item for Approval:

i. Performance Review and Compensation Package Chair Weber reviewed the documents that the Personnel Committee discussed at the February committee meeting in relation to the CEO’s performance review and compensation package. Jose Luis Rodriguez expressed his concern about the notice and information provided prior to the meeting as well as the challenges associated with viewing linked PDFs within a PDF from a cell phone. He indicated that he has been working with the CEO on these issues. Jose Luis Rodriguez stated that his comments are not a reflection of the CEO’s performance nor a reflection of staff. He has an issue with some of the benefit items in the CEO’s package that he does not often see in a government setting. He expressed a concern about the perception of some of the items in the compensation package. He recognizes the need for salary increases in order to retain staff, however he is concerned about the perception of recently having just raised taxes this year and we are also proposing a 5% salary increase. For these stated reasons, he is voting against this item. Melissa McKinlay asked questions related to the student loan benefit included in the proposed compensation package. Chair Weber stated that the Personnel Committee agreed on this proposal based on the fact that the CEO declined a salary increase last year and related to the market, her salary is at a lower level than the average. Debra Robinson requested the market comparison used, as well as staffing patterns and benefit packages for staff.

Chair Weber called for a vote. Chair Weber, Debra Robinson and Vince Goodman voted in favor of the CEO compensation package. Jose Luis Rodriguez and Melissa McKinlay voted against the package. Judge Kroll abstained. The compensation package was approved.

5. Consent Agenda 1. Additions, Deletions, Substitutions – N/A

2. Items to be Pulled for Discussion – N/A

3. Adoption of the Consent Agenda and Walk-in Warrants List

A motion by McKinlay/Goodman to approve the Consent Agenda and approve the Walk-in Warrants list was approved by unanimous vote.


A. Program – Approved by Consent

B. Business 1. Warrants List – Approved by Consent

6. Non Consent Agenda

A. Business – N/A

B. For Informational Purposes Only – N/A

7. Walk-In Items – N/A 8. Annual Election of Officers

Nominations were made and the following slate of officers was approved unanimously. New Elected Officers Chair: Thomas Bean Vice Chair: Jose Luis Rodriguez, Esq. Secretary: Vince Goodman

9. Chief Executive Officer’s Report

Lisa Williams-Taylor shared highlights from the CEO Report. In addition, she asked Council members to let Elsa know if they will be attending the following events: • Birth to 22 Annual Business Breakfast on April 17th • Healthy Families Graduation on April 18th • Nurse Family Partnership Graduation on May 18th • REI Phase 1 and Latino Challenges Trainings

a. Dr. Robinson stated that REI Phase 2 has been scheduled on June 8th, location to be determined.

Lisa Williams-Taylor asked Council members to let us know if they have any questions or feedback related to the new website. Jose Luis Rodriguez asked that we bring to a future Personnel Committee meeting the possibility of reviewing the tuition reimbursement policy to require that the employee stays employed in the organization within 1-3 years after obtaining their degree. He also asked that we look at the possibility of offering a parental leave benefit to our staff in the future. Melissa McKinlay suggested we reach out to Nancy Bolton at the county and ask her to share the county’s policy on parental leave.

9. Legal Reports – N/A

10. Public Comment – Non-Agenda Items – N/A


11. Council Comments – N/A 12. Adjournment

The meeting was adjourned at 5:46 pm. ________________________________ _________________________________________ Vincent Goodman, Secretary Lisa Williams-Taylor, Ph.D., Chief Executive Officer

#: 2 AGENDA ITEM SUMMARY

March 26, 2020 Council Meeting

AGENDA ITEM: 5A(1)

TITLE: Resolution #20-004 Authorizing Re-purposing of Under Expenditures

CSC STAFF: Tanya Palmer, Chief Program Officer

SUMMARY:

At the August 2019 Council Workshop, staff presented on the areas where under expenditures have been repurposed: summer camp scholarships, Great Ideas Initiative (GII) and child care scholarships. Recognizing the benefits associated with each, the Council affirmed these three existing areas while remaining open to changes in priorities and/or needs. The Council directed staff to present a recommendation in March of each year for the re-purposing of under expenditures and the up to amounts associated with each area of focus.

For FY 2019-20, staff is recommending the following up to amounts based on Council feedback from our March 19th meeting:

• Summer camp scholarships- re-purposing of up to $1,700,000, resulting in a total amount of$3,900,000 to support summer camps for summer 2020. This is in line with the amount expendedlast year.

• Great Ideas Initiative- re-purposing of up to $300,000 to support Year 2 of the Pipeline program.The general Great Ideas Initiative will be placed on hold this year, so that additional dollars areavailable if we need them to respond to COVID-19.

• Child care scholarships- staff is recommending no additional dollars towards child carescholarships and to remain within the existing allocation of $29,000,000. The Early LearningCoalition has already been able to use the current CSC funds to leverage an additional $1,400,000from the state to support child care. Further, staff is working with the Early Learning Coalition onan overall assessment of the CSC Scholarship Program, and the implications associated withchanges in the state data system and the payments associated with the Quality PerformanceSystem, which we would want to have completed before making any additional investments.

The actual amount re-purposed will be based on the availability of under expenditures in the Council’s approved FY 2019-20 overall budget. Staff will provide an update to Council at the end of the fiscal year.

FISCAL IMPACT:

The total amount associated with the re-purposing of under expenditures for FY 2019-20 is up to $2,000,000; the overall effect to the approved budget for FY 2019-20 is budget neutral. Funding to support the areas recommended by staff will be available through the under expenditures of contracts and initiatives in the Program Strategy Budget, and under expenditures in the Administrative Budget.

RECOMMENDATION:

I recommend the Council approve Resolution #20-004 authorizing the re-purposing of under expenditures: (1) in an amount not to exceed $1,700,000 million for summer camp scholarships; (2) authorizing the CEO to enter into any necessary contract amendments with Friends of Community Services, Inc. for summer camp scholarships; and (3) in an amount not to exceed $300,000 for Great Ideas Initiatives-Year 2 of the Pipeline program.

RESOLUTION #20-004

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING RE-PURPOSING OF UNDER EXPENDITURES

WHEREAS, at the August 2020 Council Workshop, staff presented on the areas

where under expenditures have been repurposed: summer camp scholarships, Great Ideas

Initiative (GII) and child care scholarships; and

WHEREAS, recognizing the benefits associated with each, the Council affirmed these

three existing areas while remaining open to changes in priorities and/or needs; and

WHEREAS, the Council directed staff to present a recommendation in March of each

year for the re-purposing of under expenditures and the up to amounts associated with each

area of focus; and

WHEREAS, for FY 2019-20, staff is recommending the following up to amounts:

• Summer camp scholarships- re-purposing of up to $1,700,000, resulting in a total

amount of $3,900,000 to support summer camps for Summer 2020. This is in line with the

amount expended last year.

• Great Ideas Initiative- re-purposing of up to $300,000 to support Year 2 of the

Pipeline program.

• The general Great Ideas Initiative will be placed on hold this year, so that additional

dollars are available if we need them to respond to COVID-19.

• Child care scholarships- No additional dollars towards child care scholarships,

remaining within the existing allocation of $29,000,000, pending an overall assessment of the

CSC Scholarship program.

WHEREAS, the actual amount re-purposed will be based on the availability of under

expenditures in the Council’s approved FY 2019-20 overall budget.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S

SERVICES COUNCIL OF PALM BEACH COUNTY, that the Council approves this

Resolution for re-purposing of under expenditures: (1) in an amount not to exceed $300,000

for Great Ideas Initiatives Year 2 Pipeline; (2) in an amount not to exceed $1,700,000 for

summer camp scholarships and (3) authorizing the CEO to enter into any necessary contract

amendments with Friends of Community Services, Inc. for summer camp scholarships.

The foregoing Resolution was offered by Council Member ________________ __

who moved its adoption. The motion was seconded by Council Member

___________________ and upon being put to a vote, the vote was as follows:

Thomas Bean

Donald E. Fennoy, II, Ed.D. Vincent Goodman

Kathleen J. Kroll Melissa McKinlay Dennis Miles

Debra Robinson, M.D. Jose Luis Rodriguez, Esq. Thomas P. Weber The Chairman thereupon declared the Resolution duly passed and adopted this 26th day of March, 2020. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY

BY: ____________________________ BY: ____________________________ Debra E. Gotlib Thomas Bean, Chairman Attorney for Children’s Services Council of Palm Beach County

BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

#: 3

AGENDA ITEM SUMMARY March 26, 2020 Council Meeting

AGENDA ITEM: 5A(2)

TITLE: Resolution #20-005 Authorizing Student-led Grantmaking Pilot Part - 2

CSC STAFF: LaNita Sanders, Program Officer

SUMMARY:

In 2019, Student ACES and the Children Services Council of Palm Beach County (CSC) partnered together to pilot a Student Led Grantmaking Initiative in the Glades region. The 10 student athletes, who proudly named themselves the Glades Student Grantmaking Association (GSGA), awarded $30,000 to six organizations in an effort to increase community trust, respect and safety. The GSGA was successful in:

1. Learning and executing the grantmaking process; 2. Soliciting input and feedback from community members; 3. Increasing community awareness of additional resources; 4. Increasing their own sense of civic responsibility, engagement and self-efficacy; and 5. Taking responsibility for collectively affecting change.

As a result of this success and lessons learned, CSC seeks to extend the Pilot for an additional year to allow the Glades Student Grantmaking Association the opportunity to apply a newly developed lens to the grantmaking process. Between April 1, 2020 and March 31, 2021, the GSGA will focus on the following objectives:

1. Participate in a Power Analysis for the purpose of critically exploring the meaning of power, how it is implemented and how to dismantle it for the purpose of making changes that support justice and equity for all;

2. Further assess the assets, needs and aspirations within the community through expanded stakeholder engagement;

3. Develop projects around trust, respect and safety, the 3 areas of need identified during the first phase of the pilot;

4. Provide funding through a competitive process, for the full implementation of the projects; 5. Document the process through the development of effective curriculum to be used in the

replication of the Student-led Grantmaking process in other communities and regions.

CSC staff is recommending funding in the amount of $90,974 for the second part of this project. Of that amount, $35,000 will be granted in the form of community-based mini-grants with CSC staff approval. The remaining costs will support the development of the participating youth (including compensating them for their work) as well as 15% Indirect Cost rate for Student ACEs administrative expenses.

FISCAL IMPACT: The total cost of funding this item for FY 2019/20 is $90,974. The funds to support this agenda item are budgeted in the Program strategy budget in the Special Projects line item.

RECOMMENDATION: I recommend the Council approves Resolution #20-005 authorizing an addendum to the agreement with Student ACES for the Grassroots/Student-led Grant Making Pilot – Part 2 for $90,974 effective 4/1/2020 through 3/31/2021.

RESOLUTION #20-005

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING STUDENT-LED GRANTMAKING PILOT PART 2

WHEREAS, in 2019, Student ACES and the Children Services Council of Palm Beach

County (CSC) partnered together to pilot a Student Led Grantmaking Initiative in the Glades

region; and

WHEREAS, the 10 student athletes, who proudly named themselves the Glades

Student Grantmaking Association (GSGA), awarded $30,000 to six organizations in an effort

to increase community: trust, respect and safety; and

WHEREAS, as a result of this success and lessons learned, CSC will extend the Pilot

for an additional year to allow the Glades Student Grantmaking Association the opportunity to

apply a newly developed lens to the grantmaking process; and

WHEREAS, CSC staff is recommending funding in the amount of $90,974 for the

second part of this project; and

WHEREAS, of that amount, $35,000 will be granted out in the form of community-

based mini-grants with CSC staff approval; and

WHEREAS, the remaining costs will support the development of the participating

youth (including compensating them for their work) as well as 15% Indirect Cost rate for

Student ACEs administrative expenses.


SERVICES COUNCIL OF PALM BEACH COUNTY, that the Council approves an addendum

to the agreement with Student ACES for the Grassroots/Student-led Grant Making Pilot Part

2 for $90,974 effective 4/1/2020 through 3/31/2021.




Thomas Bean



Debra Robinson, M.D. Jose Luis Rodriguez, Esq. Thomas P. Weber The Chairman thereupon declared the Resolution duly passed and adopted this 26th day of March, 2020.

APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY



PROCLAMATION DECLARING APRIL 2020 AS

CHILD ABUSE PREVENTION MONTH

WHEREAS, 1,249 children in Palm Beach County were victims of verified child abuse

and neglect in 2018-2019, creating an overall child abuse rate for the county of 4.5 per 1,000,

well below the 5.4 per 1,000 rate the previous year; and,

WHEREAS, tragically, seven children died from child abuse in Palm Beach County last

year, one more than the previous year; and

WHEREAS, 45 percent of those abused and neglected children are under the age of 6,

and nearly 82.1 percent of them are under the age of 13; and

WHEREAS, African-American children represent 28.1 percent of children under age six

in Palm Beach County, they represent 45 percent of the victims of verified child abuse; and

WHEREAS, this year in Palm Beach County, 852 children were removed from abusive

homes and sheltered in the foster care system, a 2.3 percent increase from the previous year;

and

WHEREAS, most of the children who entered out-of-home care did so due to parental

substance abuse and domestic violence; and

WHEREAS, there are only 270 active foster families to care for them – just three more

than last year; and

WHEREAS, substantially more children were placed with relatives and family members –

the most preferred placement when a child has to be sheltered from abuse; and

WHEREAS, the misuse of opioids contributes to incidents of child abuse and neglect

when children are present in the home, and substance abuse in the home was the top reason

for removal of children who entered out-of-home care; and

WHEREAS, children who suffer abuse and neglect are nine times more likely to become

involved in criminal activities; and

WHEREAS, studies have shown that parents maltreated as children are at higher risk

of maltreating their own children, continuing this tragic cycle; and

WHEREAS, toxic stress that stems from abuse can damage young children’s

developing brains, create learning and behavioral problems and hinder their future

achievements, which has huge implications for our whole community.

NOW, THEREFORE, BE IT PROCLAIMED BY THE COUNCIL OF THE CHILDREN’S

SERVICES COUNCIL OF PALM BEACH COUNTY that the following will be observed:

April 2020 Child Abuse Prevention Month

The foregoing Resolution was offered by Council Member __________________ who

moved its adoption. The motion was seconded by Council Member

_______________________ and upon being put to a vote, the vote was as follows:

The Chairman thereupon declared the Resolution duly passed and adopted this 19th day of

March, 2020.

APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL

SUFFICIENCY OF PALM BEACH COUNTY

BY: ___________________________ BY: ___________________________

Debra E. Gotlib Thomas Bean, Chair Attorney for Children’s Services Council of Palm Beach County

BY: ____________________________

Lisa Williams-Taylor, Ph.D. Chief Executive Officer



AGENDA ITEM:

TITLE:

CSC STAFF:

5B(1)

Warrants List dated March 19, 2020 and Walk-In Warrants List dated March 19, 2020

Debra Heim, Chief Financial Officer

COUNCIL ACTION:

The CEO requests that the Council ratify all payments and expenditures associated with the Warrants List dated March 19, 2020 and the Walk-In Warrants list dated March 19, 2020, in accordance with the established budgets for each of the expensed items, as presented.

Children's Services CouncilWalk‐In Warrants List

March 26, 2020

PO Number Vendor Description TotalPO‐20‐793 PB POST AND PB Employment Ad w/ PBP/Monster.com ‐ Staff Accountant $518.00PO‐20‐794 Elizabeth Clark Mileage ‐ March 2020 $75.67PO‐20‐795 Office Depot Signature Stamp ‐ J L Rodriguez $24.99PO‐20‐796 Altagracia Yodley Andre HB Scholarship Mental Health $750.00PO‐20‐797 THAMARA MESIDORT HB Scholarship Mental Health $2,289.00PO‐20‐798 American Express ‐ AECPC GFOA Membership ‐ Mercedes Ingram $150.00PO‐20‐799 American Express ‐ AECPC Standing desk $199.99PO‐20‐800 South Florida PBS / WXEL WXEL So FL PBS TV Air time $2,600.00PO‐20‐801 American Express ‐ AECPC Server Tools $150.00PO‐20‐802 American Express ‐ AECPC Florida Dept of State, Div of Corporations ‐ Florida Annual Filing (Sunbiz) $61.25PO‐20‐803 SHI International Corp. KnowBe4 Phishing Cyber Security Trainig $2,881.53PO‐20‐804 American Express ‐ AECPC MIP SOFTWARE ENHANCEMENT $650.00PO‐20‐805 Maria A Peralta Mileage ‐ March 2020 $19.20PO‐20‐806 KarBel Multimedia Graphics Racial Equity Report $750.00PO‐20‐807 LaNita Sanders Mileage ‐ February 2020 $66.00PO‐20‐808 Ruben Garcia Travel Reimbursement ‐ 2020 SoFL Software Developer Conference ‐ Davie, FL 02/29/2020 $55.25PO‐20‐809 DebonAir Mechanical Replace cooling fans filters at VFD supply pump $450.00

* PO‐20‐810 FL Introduces Physical Activity and Nutrition to Youth FLIPANY ‐ Meals Kids Spring Break $35,275.00PO‐20‐811 American Express ‐ AECPC M Ingram ‐ Government Accounting Intensive Series ‐ Session 1‐7 $495.00PO‐20‐812 American Express ‐ AECPC M LeWay ‐ 2 Online Express Courses SPSM Recertification $38.00

* To be paid from the Contingency Fund allocation

FY2019 – 2020 Children’s Services Council Walk-In Warrants List - Contingency March 26, 2020 Warrant #

Year

Description

Amount Cont001 2019 – 2020 Contingency $500,000.00

Children's Services CouncilWalk‐In Warrants List

March 19, 2020

PO Number Vendor Description TotalPO‐20‐764 MDH Graphic Services 2500 ‐ CSC 2020 Data Brochures $262.00PO‐20‐765 Publix Super Markets Meeting Supplies Photovoice 03/10/2020 $59.03PO‐20‐766 Publix Super Markets Meeting Supplies Audit RFP 03/10/2020 $21.51PO‐20‐767 Tempera Graham Mileage ‐ February 2020 $27.03PO‐20‐768 Office Depot Office Supplies $271.52PO‐20‐769 Michelle LeWay Mileage ‐ March 2020 $16.61PO‐20‐770 Vanessa Deilks Mileage ‐ March 2020 $14.83PO‐20‐771 Publix Super Markets Meeting Supplies Photovoice 03/12/2020 $11.58PO‐20‐772 Katherine Lembovski Mileage ‐ February & March 2020 $64.20PO‐20‐773 Beacon Group Inc Miscellaneous Bond ‐ New Business ‐ Jose Luis Rodriguez $325.00PO‐20‐774 Spirit of Giving Network Support 2020 Back to School PBC $25,000.00PO‐20‐775 National Coalition of 100 Black Women Inc WPB Chapter HSS Funds to support 20th Annual Community Baby Shower $2,500.00PO‐20‐776 Delta Sigma Theta Sorority S.Palm Bch Alumnae Chapter HSS Funds to support Empowering Males to Build Opportunities Developing Independence $2,500.00PO‐20‐777 KDT Solutions Toner $376.78PO‐20‐779 Amazon.com Office Supplies $50.97PO‐20‐780 Office Depot Laminating Supplies $19.19PO‐20‐781 Christine Potter Travel Reimbursement ‐ FL Grade Level Reading Annual Gathering ‐ Orlando, FL ‐ 02/25/20 ‐ 02/26/20 $62.96PO‐20‐782 American Express ‐ AECPC GFOA ADA Webinar $85.00PO‐20‐783 American Express ‐ AECPC PMI Membership Renewal $154.00PO‐20‐784 American Express ‐ AECPC Green Belt Plaque & Name Plates $199.99PO‐20‐785 Friends of Youth Services & PBC Inc Summer Camp Scholarships Program 2020 $2,200,000.00PO‐20‐786 Johnson Controls Security Solutions Security System Monitoring $300.00PO‐20‐787 SHI International Corp Additional RSA Licenses users $1,035.00PO‐20‐788 SHI International Corp SonicWall Mobile Access Appliance w\user Licenses $1,976.94PO‐20‐789 HEALTH SOLUTIONS SERVICES INC Onsite Health Wellness Screenings $3,655.00PO‐20‐790 PBC Literacy Coalition Computer Replacement Initiative $11,440.00PO‐20‐791 Carahsoft Technology Corporation Linked In Learning ‐ 1 year, 100‐145 Licenses $11,500.00PO‐20‐792 SHI International Corp. SonicWall Professional Services $1,000.00

Children's Services CouncilWarrants List March 19, 2020

PO Number Vendor Description Total

PO‐20‐692 Deidra F Gibson Mileage ‐ February 2020 $67.26PO‐20‐693 Ruben Garcia Travel Reimbursement ‐ SQL Saturday 2020 ‐ Ft Lauderdale, FL 02/22/2020 $31.05PO‐20‐694 Mercedes Ingram Travel Reimbursement ‐ CNAP Essentials NonProfits First ‐ WPB, FL 02/18/2020 ‐ 02/20/2020 $37.95PO‐20‐695 Natasha Martinez Travel Reimbursement ‐ SQL Saturday 2020 ‐ Ft Lauderdale, FL 02/22/2020 $69.58PO‐20‐696 American Express ‐ AECPC Meeting Supplies Celebrate Success 02/26/2020 $84.66PO‐20‐697 Jon Burstein Mileage ‐ February 2020 $58.99PO‐20‐698 Maria A Peralta Mileage ‐ February 2020 $100.81PO‐20‐699 Publix Super Markets Meeting Supplies Photovoice 02/25/2020 $54.88PO‐20‐700 Amazon.com Supplies for Employee Appreciation Event $133.18PO‐20‐701 American Express ‐ AECPC Supplies for Employee Appreciation Event $36.00PO‐20‐702 The Waterman Company Replacement water filtration cartridges $2,670.00PO‐20‐703 American Express ‐ AECPC J Bartosek ‐ Registration ‐ Chamber of Commerce Legislative Update 03/19/2020 $45.00PO‐20‐704 Publix Super Markets Meeting Supplies Photovoice 02/26/2020 $48.71PO‐20‐705 American Express ‐ AECPC Meeting Supplies Celebrate Success 02/26/2020 $283.50PO‐20‐706 American Express ‐ AECPC M Roedel ‐ Apple Developer Program Licensure Fee/Membership ‐ 1 year $105.93PO‐20‐707 Marsha Guthrie Mileage ‐ January 2020 $22.99PO‐20‐708 International Public Mgmt Assoc. for HR Membership Renewal IPMA‐HR 2020 $405.00PO‐20‐709 W.B. Mason Office Supplies $711.72PO‐20‐710 Office Depot Office Supplies $73.29PO‐20‐711 Eco‐Products PBC Kitchen Supplies $1,548.77PO‐20‐712 Ron Bazil Mileage ‐ February 2020 $34.90PO‐20‐713 Publix Super Markets Meeting Supplies Photovoice 02/28/2020 $5.18PO‐20‐714 American Express ‐ AECPC Dry Erase Name Tents ‐ Learning Center $87.60PO‐20‐715 Amazon.com Office Supplies $35.98PO‐20‐716 Andree Brown Mileage ‐ February 2020 $15.52PO‐20‐717 American Express ‐ AECPC Employment Verification ‐ Staff Accountant with Equifax $41.95PO‐20‐718 American Express ‐ AECPC Gift Cards PhotoVoice Sessions $450.00PO‐20‐719 Cady Sandler Mileage ‐ February 2020 $283.33PO‐20‐720 American Express ‐ AECPC CSC Green Belt awards $50.00PO‐20‐721 Charles Palo Mileage ‐ February 2020 $71.18PO‐20‐722 American Express ‐ AECPC Constant Contact Annual Subscription $1,638.00PO‐20‐723 W.B. Mason Office Supplies $214.99PO‐20‐724 American Express ‐ AECPC Annual Doodle subscription ‐ 10 users $359.00PO‐20‐725 Amazon.com Office Supplies $414.64PO‐20‐726 Audra Agramonte Mileage ‐ February and March 2020 $89.51PO‐20‐727 American Express ‐ AECPC Nurse‐Family Partnership 2020 Graduation ‐ Room Rental Deposit $100.00PO‐20‐728 Natasha Martinez Mileage ‐ February 2020 $70.73PO‐20‐729 Debra Gotlib Travel Reimbursement ‐ FCC Legislative Meeting ‐ Tallahassee, FL 11/03/2019 ‐ 11/05/2019 $100.00PO‐20‐730 Debra Gotlib Travel Reimbursement ‐ FL Bar Sunshine Training ‐ Orlando, FL 02/27/2020 ‐ 02/28/2020 $128.05PO‐20‐732 Environmental Systems Research Institute ArcGIS Support Renewal $700.00PO‐20‐733 Michelle Gross Mileage ‐ February 2020 $70.14PO‐20‐734 American Express ‐ AECPC Domain Renewal Forwarding .us .info domains 02/15/2020 ‐ 02/14/2023 $323.88PO‐20‐735 American Express ‐ AECPC Duplicate charge to be refunded from SoFL Science Center ‐ Stroller Daze $100.00PO‐20‐736 American Express ‐ AECPC Annual Dues Institute of Real Estate Management $930.00PO‐20‐737 American Express ‐ AECPC Annual Dues Commercial Investment Member $900.00PO‐20‐738 Carbonite Inc Carbonite Software maintenance Support $4,116.00PO‐20‐739 Elizabeth Clark Mileage ‐ February 2020 $40.31PO‐20‐740 Urban League of PBC Riviera Beach Neighbor Fest $250.00PO‐20‐742 American Express ‐ AECPC Office Supplies $36.90PO‐20‐743 Publix Super Markets Meeting Supplies Star Achievement Level 2 Module 1 ‐ 11 participants 03/05/2020 $28.14PO‐20‐744 Amazon.com Office Supplies $110.86PO‐20‐745 Paulina Rudzinska Mileage ‐ March 2020 $41.52PO‐20‐746 American Express ‐ AECPC L Williams‐Taylor ‐ Travel Expenses ‐ Leadership FL Cornerstone Class 38 ‐ Tallahassee, FL 03/10/2020 ‐ 03/12/2020 $750.00PO‐20‐747 Palm Healthcare Foundation Planning/exploration potential future community based participatory action research (CBPAR) $32,500.00PO‐20‐748 Elizabeth Cayson Mileage ‐ February 2020 $120.92PO‐20‐749 American Express ‐ AECPC Office Dynamics International Workbooks Star Achievers Training $1,218.70PO‐20‐750 Andres R Torrens HB Scholarship Mental Health Clinical Supervision of Liney Velez $750.00PO‐20‐751 Florida Philanthropic Network Funds to promote Census completion $50,000.00PO‐20‐752 Dalecia Maruqisha Parks HB Scholarship Mental Health $79.00PO‐20‐753 John Bartosek Mileage ‐ February 2020 $8.98PO‐20‐754 Amazon.com Office Supplies $249.54PO‐20‐755 Amazon.com Office Supplies $25.98PO‐20‐756 Office Depot Office Supplies $267.99PO‐20‐757 Publix Super Markets Meeting Supplies Photovoice 03/09/2020 $55.76PO‐20‐758 American Express ‐ AECPC Standing Desk $199.00PO‐20‐759 Christina Hallyburton Mileage ‐ February 2020 $47.09PO‐20‐760 KarBel Multimedia Graphic design services new CSC data tri‐fold brochure $950.00PO‐20‐761 American Express ‐ AECPC Meeting Supplies ‐ Audit Services RFP 03/10/2020 $86.93PO‐20‐762 Clear Copy Business Cards C Potter & J Diaz $90.00

*** Pending Council Approval

PO‐20‐763 SHI International Corp. Microsoft Enterprise Agreement (O365, Security, Windows) $42,513.50



AGENDA ITEM: 5B(2)

TITLE: Resolution # 20-006 Authorizing an Agreement with Microsoft and SHI International Corp

CSC STAFF: Robert Kurimski, Chief Technology Officer Christopher Jacob, Director of Information Technology

SUMMARY:

The Children’s Services Council of Palm Beach County has been using the Microsoft Office 365 suite of services for hosted email and Office since 2014 with great benefits from leveraging the “cloud.” Since we migrated, we reduced the number of servers onsite and the amount of storage required to maintain our environment as well as realized all the DR (disaster recovery) benefits embedded in this platform.

Over the years, Microsoft has continued to add features and functionality to our subscription that are constantly enhancing our infrastructure. This has added value to utilizing their hosted environment and additionally provides CSC with the latest features offered as they are rolled out. We have also implemented Microsoft’s advanced threat protection and security features that are included in our subscription which are crucial with cyber security being so important.

With every renewal term, we assess all avenues of procurement to ensure we are getting the best possible pricing on our Microsoft licensing. Based on our assessment this term, the most cost effective method of renewal is to utilize the State of Florida’s Enterprise Agreement which is the same procurement channel we used last contract period. To utilize this agreement, Microsoft requires CSC to sign a 3-year term through SHI International Corp which allows us to purchase our Microsoft licensing under the State’s master agreement. Because of this assessment, we recommend that CSC enter into an agreement with Microsoft and SHI International Corp to procure licensing through SHI International Corp under the State of Florida’s Enterprise Agreement (EA) – 70048745.

FISCAL IMPACT: The total cost of funding this item is $42,513.50 for the first year in which $21,256.75 is funded through FY 2019-20, and up to $129,000 total (for all three years) through the duration of the contract term ending 3/31/2023. The funds to support this agenda item are budgeted in the Information Management strategy budget in the Computer Maintenance and Support line item, for FY 2019-20. Future years will be subject to the Council’s annual budget and TRIM approval process.

RECOMMENDATION:

I recommend the Council approve Resolution #20-006, authorizing the Chief Executive Officer to execute an agreement with Microsoft and SHI International Corp. to procure Microsoft licensing, effective April 1, 2020 through March 31, 2023, in the amount of $42,513.50 for the first year and up to $129,000 total for all three years, subject to the Council’s annual budget and TRIM approval process.

RESOLUTION #20-006

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING ENTERING INTO AN AGREEMENT WITH

MICROSOFT AND SHI INTERNATIONAL CORP

WHEREAS, the Children’s Services Council of Palm Beach County has been using

the Microsoft Office 365 suite of services for hosted email and Office since 2014 with great

benefits from leveraging the “cloud"; and

WHEREAS, since we migrated, we reduced the number of servers onsite and the

amount of storage required to maintain our environment as well as realized all the DR

(disaster recovery) benefits embedded in this platform; and

WHEREAS, over the years, Microsoft has continued to add features and functionality

to our subscription that is constantly enhancing our infrastructure and this has added value to

utilizing their hosted environment and additionally provides CSC with the latest features

offered as they are rolled out; and

WHEREAS, we have also implemented Microsoft’s advanced threat protection and

security features that are included in our subscription which are crucial with cyber security

being so important; and

WHEREAS, with every renewal term, we assess all avenues of procurement to ensure

we are getting the best possible pricing on our Microsoft licensing and based on our

assessment this term, the most cost effective method of renewal is to utilize the State of

Florida’s Enterprise Agreement which is the same procurement channel we used last contract

period; and

WHEREAS, to utilize this agreement, Microsoft requires CSC to sign a 3-year term

through SHI International Corp which allows us to purchase our Microsoft licensing under the

State’s master agreement; and

WHEREAS, because of this assessment, staff recommends that CSC enter into an

agreement with Microsoft and SHI International Corp to procure licensing through SHI

International Corp under the State of Florida’s Enterprise Agreement (EA) – 70048745


SERVICES COUNCIL OF PALM BEACH COUNTY, that the Council approves this resolution

authorizing the Chief Executive Officer to execute an agreement with Microsoft and SHI

International Corp. to procure Microsoft licensing, effective April 1, 2020 through March 31,

2023, in the amount of $42,513.50 for the period April 1, 2020 to March 31, 2021 and up to

$129,000 total for all three years, subject to the Council’s annual budget and TRIM approval

process.




Thomas Bean








AGENDA ITEM: 6A(1)

TITLE: Resolution #20-007 Authorizing the use of Contingency Fund for COVID-19

CSC STAFF: Tanya Palmer, Chief of Program; Randy Palo, Director of Community Planning and Development

SUMMARY: Each year CSC budgets $500,000 in a Contingency Fund line item to be used in case of emergencies. This year, based on needs from the coronavirus – COVID-19, staff is recommending the use of these dollars. Our recommendation is to fund basic needs for the children and families being served by our current providers, as well as, fund applications received via the Coronavirus (COVID-19) Relief & Recovery process. Funders throughout Palm Beach County have joined to establish a coordinated Coronavirus (COVID-19) Relief & Recovery application process. The following funders are currently working together to review applications:

• Allegany Franciscan Ministries• Children’s Services Council of Palm Beach County• Community Foundation for Palm Beach and Martin Counties• Jewish Federation of Palm Beach County• Lost Tree Foundation• Quantum Foundation• United Way of Palm Beach County

The current funding priorities include: • Emergency food, shelter and other basic needs• Expansion of service capacity related to increased demand for direct services• Access to health care services for uninsured and underinsured clients• Technology and other resources to allow your organization to continue to provide services• Reimbursement of lost revenue

Based on feedback from Council members at our March 19th meeting, the areas CSC will consider funding through the Coronavirus (COVID-19) Relief & Recovery application process include: (1) Food (2) other basic needs (though not shelter); and (3) direct services to children and families. Afterdiscussion with members, there was not consensus to fund shelter, health care, technology, orreimbursement for lost revenue at this time.

Staff is recommending prioritizing CSC funding to first go to CSC funded agencies, then Great Ideas Initiative Recipients (current and past), and lastly, other child/family serving nonprofit organizations.

FISCAL IMPACT: The total cost of funding this agenda item for FY 2019/20 will not exceed $500,000. Funds to support this agenda item are budgeted in the Contingency fund line item.

RECOMMENDATION: I recommend the Council approve Resolution 20-007 authorizing the Chief Executive Officer to provide funding to providers in the areas of (1) Food (2) other basic needs (though not shelter); and (3) direct services to children and families.

RESOLUTION #20-007

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING THE USE OF CONTINGENCY FUNDS FOR COVID-19

WHEREAS, each year CSC budgets $500,000 in a Contingency Fund line item to be

used in case of emergency; and

WHEREAS, this year, based on needs from the Coronavirus – COVID-19, staff is

recommending the use of these dollars; and

WHEREAS, staff’s recommendation is to fund basic needs for the children and

families being serves by our current providers, as well as, fund applications received via the

Coronavirus (COVID-19) Relief & Recovery process; and

WHEREAS, funders throughout Palm Beach County have joined to establish a

coordinated Coronavirus (COVID-19) Relief & Recovery application process; and

WHEREAS, based on feedback from Council members at a meeting on March 19,

2020 the areas CSC will consider additional funding for our providers and through the

Coronavirus (COVID-19) Relief & Recovery application process include: (1) Food (2) other

basic needs (though not shelter); and (3) direct services to children and families. After

discussion with members, there was not consensus to fund shelter, health care, technology,

or reimbursement for lost revenue at this time; and

WHEREAS, staff is recommending prioritizing CSC funding to first go to CSC funded

agencies, then Great Ideas Initiative Recipients (current and past), and lastly, other

child/family serving nonprofit organizations



authorizing the Chief Executive Officer to use Contingency funds for providers to support

basic needs for families, and funding through the Coronavirus (COVID-19) Relief and

Recovery in the areas of (1) food, (2) other basic needs (though not shelter); and (3) direct

services to children and families in an amount not to exceed $500,000.




Thomas Bean



Debra Robinson, M.D. Jose Luis Rodriguez, Esq. Thomas P. Weber

The Chairman thereupon declared the Resolution duly passed and adopted this 26th day of March, 2020. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY





AGENDA ITEM: 6A(2)

TITLE: Resolution #20-008 Authorizing Continuing Payment to our Providers

CSC STAFF: Tanya Palmer, Chief of Program

SUMMARY:

The coronavirus, COVID-19, has and will continue to impact our providers and their ability to deliver the services/programs that we contracted with them to provide. CSC staff has been in contact with providers to determine how they are doing and to determine the status of program delivery. Most of our providers are either delivering services in an alternate form (virtually) or have redeployed their staff to deliver vital services now needed within our community. Our staff will continue to work with providers on any needed flexibility relative to deliverables and performance measures.

For those providers with direct contracts with CSC who are unable to deliver services and/or unable to be re-deployed to provide other needed supports that would benefit children and families, CSC will continue to provide funding consistent with contracts and commensurate with past reimbursement experience to ensure that they are able to maintain their staff so that infrastructure is available once we are back to a normal operating environment. Staff’s recommendation is based on feedback from the March 19, 2020 Council meeting to make this commitment to our providers until May 31st, 2020. This timeframe would include approximately 30 days for transition of staff if the Council decides at our April Council meeting to cease funding of any programs. As it relates to funding child care providers (early care and education and school-age providers), we will follow the lead of the State in working with the Early Learning Coalition to continue to provide reimbursement through March 31st 2020, with additional recommendations to be brought forward at the April Council meeting. This will allow staff additional time to understand the current child care landscape.

FISCAL IMPACT:

None

RECOMMENDATION:

I recommend the Council approve Resolution #20-008 authorizing the Chief Executive Officer to continue to provide payments to our funded providers with direct contracts with CSC up until May 31, 2020 and that we follow the lead of the State in working with the Early Learning Coalition to continue to provide reimbursement through March 31, 2020.

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RESOLUTION #20-008

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING CONTINUING PAYMENT TO CSC SERVICE

PROVIDERS and CHILD CARE PROVIDERS

WHEREAS, the Coronavirus (COVID-19), has and will continue to impact our

providers and their ability to deliver the services/programs that we contracted with them to

provide; and

WHEREAS, CSC staff has been in contact with providers to determine how they are

doing and to determine the status of program delivery; and

WHEREAS, Most CSC providers are either delivering services in an alternate form

(virtually) or have redeployed their staff to deliver vital services now needed within our

community; and

WHEREAS, for those providers with direct contracts with CSC who are unable to

deliver services and/or unable to be re-deployed to provide other needed supports that would

benefit children and families, CSC will continue to provide funding consistent with contracts

and commensurate with past reimbursement experience to ensure that they are able to

maintain their staff so that infrastructure is available once we are back to a normal operating

environment;

WHEREAS staff recommends, based on feedback from the Council meeting on March

19, 2020, a commitment to our direct contract providers until May 31, 2020.

WHEREAS, as it relates to funding for child care providers (early care and education

and school-age providers), we will follow the lead of the State in working with the Early

Learning Coalition to continue to keep these providers funded until they can operate under

normal circumstances; and

WHEREAS, staff’s recommendation based on feedback from Council meeting on

March 19, 2020 is to make this commitment to child care providers until March 31, 2020, with

additional recommendations to be presented at the next Council meeting; and



authorizing the Chief Executive Officer to continue to provide payments to our funded

providers with direct contracts with CSC until May 31st, 2020 and that CSC follow the State’s

lead in working with the Early Learning Coalition to continue to provide reimbursement to

child care providers through March 31, 2020.




Thomas Bean






CEO Report March 26, 2020

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY March 26, 2020 CEO Report

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Chief Executive Officer Report

Client Counts, Fiscal Year 2018-2019

Examination of client counts is one of the multiple ways we examine the reach of our services and investments annually. CSC-funded programs touched the lives of over 47,000 children in the past fiscal year.

6,299 children between the ages of 0-18 were members of BRIDGES, 10 community hubs located in vulnerable areas. 18,047 children and families received individualized services to address their needs through our Healthy Beginnings system of care. No new programs were added to Healthy Beginnings; modest increases from last year reflect increased referrals and engagement. Over 27,500 children had access to Early Care & Education, afterschool, and summer camps through CSC scholarships and match funding.

Our investments in quality child care resulted in 35,192 children served by child care providers who made a commitment to provide high quality environments. More than 16,463 were served in Early Care & Education sites through Strong Minds, with the majority of children, 65%, receiving access to these quality programs through CSC scholarships and match funding. 18,729 students were served in quality afterschool sites through QIS.

Although the racial and ethnic composition of clients in each system has remained stable over the past two years, there are some differences across systems. For race, Black clients are the largest category for both Afterschool/Education and BRIDGES. In Healthy Beginnings, White clients are the largest category, with a slightly lower percentage of Black clients. Regarding ethnicity, African American clients are the highest category for both Afterschool/Education and BRIDGES, and Hispanic is the largest category for Healthy Beginnings.

Specifically, in Afterschool and Early Education:

• For race o 64% of children are Black o 26% White o 10% Other

• For ethnicity o 50% of children are African American o 27% Hispanic o 14% Haitian o 7% Caucasian o 3% Other

Program Updates


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In BRIDGES:


• For ethnicity o 43% of children are African American o 24% Hispanic o 21% Haitian o 11% Other o 1% Caucasian

For Healthy Beginnings:

• For race o 48% of children are White o 42% Black o 10% Other

• For ethnicity o 39% of children are Hispanic o 24% African American o 17% Haitian o 15% Caucasian o 6% Other

For the early childhood system of care as a whole:


• For ethnicity o 39% of children are African American o 32% Hispanic o 15% Haitian o 10% Caucasian o 5% Other

CSC’s focus continues to be prenatal care and early childhood, with 64% of clients falling in this age range, compared to 70% in 2017-2018.

*Totals may not always equal 100% due to rounding


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Age Group BridgesHealthy

Beginnings

Scholarship, Match Funding, After School & Summer Camp

Strong Minds and QIS

Other Programs

Total by Age

0 to 5 2,982 23,291 17,090 17,353 473 61,189

6 to 8 1,266 707 4,796 3,901 164 10,834

9 to 18 2,051 1,144 4,153 3,203 736 11,287

19 and Older 2 61 63

5-14 3,642 10,735 14,377

Universal 57,455 57,455

TOTAL 6,299 25,144 29,681 35,192 58,889 155,205

Children’s Services Council: Aggregate Count of Services (Duplicated Clients) for Fiscal Year 18-19

Duplicated Count

Age Group BridgesHealthy

Beginnings

Scholarship, Match Funding

and After School & Summer Camp

Total by AgeUnduplicated Total by Age

0 to 5 2,982 16,198 15,370 34,550 30,712

6 to 8 1,266 704 4,559 6,529 5,969

9 to 18 2,051 1,143 4,152 7,346 6,849

19 and Older 2 2 2

5-14 3,642 3,642 3,642

TOTAL 6,299 18,047 27,723 52,069 47,064

Unduplicated Count

Children’s Services Council: Unduplicated Client Counts for Fiscal Year 18-19


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2019 Great Ideas Initiative Highlight

In 2016, CSC launched the Great Ideas Initiative to acknowledge and support nonprofits in the community doing great work to help youth grow up healthy, safe and strong. In 2019, CSC issued its fourth year of funding for GII to organizations with annual operating budget of less than $1 million. Sixteen organizations were awarded up to $35,000 each, for a total of $489,008.92 in funding. Rico’s Scholarship Foundation is one of the 16 awardees.

In 2014, Andrew C. Joseph Sr. & Andrew C. Joseph Jr. founded Rico’s Scholarship Foundation Inc. as a non-profit organization serving high school students and their families. Rico provides programs, services and resources to students, particularly athletes, to graduate from High School and academically qualify for, apply to, be accepted and earn their degree from College. The areas of focus include High School/College Readiness, Academic Achievement, Increased Attendance/Graduation Rates, SAT/ACT Prep, Mentoring, Financial Literacy, Scholarships, FASFA Prep, Parent Engagement, and Athletic

Enhancement Training. Programming aligns with Palm Beach County School District, Birth to 22, My Brother’s Keeper, Achieve PBC & more.

Students enter the program at any time during their High School years and transition to the group mentoring during their senior year. During 2018-2019, the program served over 250 children throughout Palm Beach County. As a result of the GII funding, the in-school, 8-week program at Inlet Grove High School has increased from 14 students in 2019 to 23 students so far in 2020. This year’s class consists of 70% Seniors, 20% Juniors and 10% Freshmen and Sophomores. The program is proud to share that 100% of past participants have successfully graduated from high school. Through a partnership with another GII awardee, the program is proud to

now offer Mindfulness Test Prep for student participants.

Community-Driven Innovation (CDI) Services Request for Proposal

The Strategy Review and Allocation Analysis (SRAA) guides the areas of investments CSC makes in our efforts to achieve child outcomes and reduce disparities. At the 2018 Planning Session, the Council endorsed the recommendations from the most recently completed SRAA, which identified new strategies in the areas of inclusion of community residents and families in decision-making, improving family opportunities for family choice by designing funding processes for community based initiatives, increasing availability of informal opportunities for social support and stress management, and promoting the involvement of all important adults/caregivers in the lives of children. As we continue our efforts to implement the recommendations from the SRAA, CSC will be releasing a Request for Proposal (RFP) for Community-Driven Innovation (CDI) in March 2020. Through this RFP, CSC is seeking to:

• Expand the range of services to enhance our Healthy Beginnings System of Care. Currently, Healthy Beginnings offers many evidence-based, longer term or high commitment programs and services. While there is a great deal of research and data on evidence-based, or


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formalized, models and their success, we recognize that families have a diverse set of needs, interests, and availability to participate in services. By offering more flexible and innovative options, and increasing family choice, staff anticipates engaging more families.

• Support community organizations to use creative processes leading to more effective, equitable and sustainable solutions to community challenges. We are encouraging community organizations to drive the process. By proposing the services they believe their community needs, we anticipate services will more closely reflect the goals and values of those communities.

Programs must support families raising young children birth to five (0-5) in promoting their children’s optimal development so that ultimately children enter kindergarten thriving and ready to learn. Programs and services are being sought in three general focus areas:

1. Supporting Caregiver Success through Pairing with Another Adult - We are seeking innovative ways to help parents, and in turn families, achieve greater success, overall wellness, and resiliency through a connection with another supportive adult.

2. Supporting All Child Caregiver’s Unique Needs - Each family is unique. While Healthy Beginnings has many programs that support mothers as well as the “traditional” parental structure, we recognize that we are also in need of services that have targeted ways in which they successfully market to, serve, and support all types of parental, caregiver, and family structures. In order to address this gap in our community, we are seeking programs and models that specifically address and support child-caregiving for ALL important adults.

3. Supporting Wellness and Social Emotional Health - We are seeking more flexible and accessible ways to support the social emotional wellness and behavioral health of young children and their families.

Successful proposals will be awarded an initial planning agreement for July-September 2020, with program implementation to begin October 1, 2020. Program contracts will be for a one-year period and may be renewed for two (2) additional one (1) year terms. The annual cost of an individual program will not exceed $50,000. Total funding to support the first cohort of providers in the CDI RFP will be $300,000 and we anticipate funding 6 to 8 awardees.


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Outreach Update: Families and School District

The School District Welcome Center welcomes families of new K-12 students whose first language is not English or who were born or attended school outside the U.S. The goal of the Center is to support these students and their families by facilitating a smooth transition to Palm Beach County Schools. The Center provides help with the registration process and ensures students are enrolled in their zoned school. During their visit, families are provided with interpretations, evaluations of schools transcripts, advising of students, and free Immunizations, etc. CSC Communications team reached out to Javier Ortolaza, Guidance Services Specialist at the Welcome Center, to connect new families with our EveryParent apps and website. The EveryParentPBC.org website allows translation to French, Haitian-Creole, Portuguese and Spanish.

Collaboration included CSC participation in Family Engagement Nights at several elementary schools; attendance at Immunizations Days; providing 20 packets of CSC information to give to social workers, counselors and Mayan translators who work at the Welcome Center; and the addition of CSC and EveryParent links to the Welcome Center website. Family Engagement Nights:

o December 4, 2019, Sandpiper Elementary, Boca Raton: 40-50 families attended, mostly Brazilian. School District staff were available to translate information for families at our table.

o February 19, 2020, Northboro Elementary, West Palm Beach: Approximately 200 families attended, mostly Hispanic and non-English speakers. We invited HMHB and HomeSafe to join us to engage families with our Entry Agencies.

Immunizations Days: o CSC received a resource table, and the Department of Health Immunization Van

provided free immunizations to students who need vaccines in order to stay in school or new students entering into school system. Approximately 50 families attended the last two Immunization Days. Communications team members promoted the immunizations flyers through social media before and during the events.

o Immunization Days were February 4, 18 and 25.

Communications Update


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Outreach Update: Families and Hispanic Ministers Association

CSC hosted a presentation and resource fair on March 7 with the Association of Hispanic Ministers of Palm Beach County, which represents about 400 churches and more than 800 ministers. Representatives from the Early Learning Coalition and our Entry Agencies, Healthy Mothers Healthy Babies and HomeSafe, joined CSC Communications Specialist Liz Cayson at the event.

Association President and Pastor Luis Discua conveyed CSC’s offer to provide an in-depth presentation for the entire association and said he supported the event to help churches become familiar with CSC and local resources available.

Following presentations in Spanish by Cayson, Elsira Bravo of HMHB, Natalia Viena with HomeSafe, and Ysis Figueroa from ELC, the Q&A session included information about resources, confidentiality and safety concerns regarding immigration status. Sam Roman, a minister and representative from PBSO, advised the ministers that that CSC is a well-established, reputable and trusted organization. He encouraged families to take advantage of resources offered and not to be afraid of seeking assistance, especially if families need services. After the program, the ministers and families present visited each resource table, asked questions, and took materials. More than 50 people attended the event. With a well-engaged audience, the event was extended 90 minutes beyond the scheduled close to allow more questions and discussion. The event took place at the Ministerios Ebenezer Casas de Jesus Church in West Palm Beach. Save the Date: A Book for EveryChild The annual “Book for EveryChild” media event for 2020 is scheduled at Gove Elementary in Belle Glade at 9:30 a.m. Thursday, May 21. Council Members are invited to attend and will have the opportunity to read to children at the school. The books go to every child Pre-K through 5th grade in every Palm Beach County School District elementary school and public charter school. This is the ninth distribution event since September 2013 and has resulted in CSC providing more than 900,000 books to boost summer reading.


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Join us for the 3rd Annual Birth to 22 Business Breakfast!

“Birth to 22: United for Brighter Futures” is the premier Alliance leading the healthy growth, development and education of Palm Beach County children and youth, prenatal through adulthood, so that they can graduate from high school and succeed in life. The Alliance aligns community business needs, existing coalitions and organizations that serve youth, and our young people. During our last Council meeting, there was a request to see the SEL assessments that were administered to children as part of Prime Time’s Evidence of Positive Impact on Aftershcool and Summer Programs in Palm Beach County. These are included in the pages that follow.

Follow-up from Council Meeting

Events

2. minutes - cscpbc...2. minutes a. february 27, ... with direct contracts with csc up until until...

Documents