2 editing family search and sources
TRANSCRIPT
Module 2 - Editing & Sourcing
Module 2 Index -
Adding, Editing, and Duplicates
●Adding or Editing Vital Information 3
●Adding or Editing Relationships 6
●Using Record Hints 22
●Searching Records Using FamilySearch 33
●Finding and Merging Duplicate Records 36
●Other Ways to Find Duplicate Records 53
●Using FIND to Search for Duplicates 56
●Reversing “Not a Match” 59
Adding or Editing Information...
To edit,
click on the
existing
information,
then click Edit
To add missing
information,
click Add
Adding or Editing Information...
To add or change a date and/or place
Enter a reason why the
information is correct
Select a standardized
version from the drop
down menu
Click Save
Adding or Editing Information...
It helps prevent
others from
changing correct
information
Briefly include the
information and
the source in
your reason
Why should you add a
“Reason This Information is Correct”?
Editing Relationships...
Go to the Family Members
Section on the Details Page
If there is more than one spouse,
check Preferred to select which couple
you want to show on your tree
Editing Relationships...
Click here to edit a
couple relationship
Click here to edit parent-
child relationships
Editing a Couple Relationship...
Then click
Edit
To edit the
marriage info,
click on it
After clicking to
edit…..
…this box
will open
To edit the
marriage, follow
the same steps:
1. Choose a
standardized
date and place
2. Add a reason
3. Click Save
Editing a Couple Relationship...
Adding a Divorce or Other Event...
Click Add
Event
Click the
drop down
arrow
Select an
event
Follow the
same steps to
enter the
information
Editing A Couple Relationship...
If there is an incorrect spouse
Select Remove
or Replace
Editing A Couple Relationship...
The couple
relationship will
be removed or
replaced
The relationship
of the mother to
each child will
also be removed
or replaced
Editing A Couple Relationship...Scroll to the
bottom of
the page
Check to certify that you have
reviewed the relationships, sources
and notes for these persons
Click Remove Person or Replace Person
Removing A Couple Relationship...Enter the specific reasons why you are
removing the relationship. You should not
say that it is just “wrong”.
Click Remove The relationship to the spouse
and children will be removed
Replacing A Couple Relationship...
Enter information for
the correct spouse
(select a
standardized date
and place)
Click Next
If you know the
correct spouse’s
ID number, select
Find by ID Number
Replacing A Couple Relationship...FamilySearch tries to find a matching person
If a match
is found,
click Add
Person
If no match is
found, select
Create New
Removing A Couple Relationship...Enter the specific reasons why you are
replacing the relationship. You should not
say that it is just “wrong”.
Click ReplaceThe relationship to the spouse
and children will be replaced by
the person you added
Editing Parent-Child Relationships...
Select Remove or Replace
and follow the same steps
Click here to edit
parent-child relationships
Editing Parent-Child Relationships...All parent-child relationships
are assumed to be biological
unless otherwise specified
To change the
relationship type,
click Add
Relationship Type
Select from the drop down menu,
add a reason, and click Save
Click the arrow to
see the drop
down menu
Details Page - Other Tools...
Delete Person—use if you add
someone by mistake; it cannot
be used by those who did not
add the person.
Finding Records to Attach...
Use Record Hints
Billions of indexed records
are automatically searched
and matched--over 95% are
correct matches!
But don’t assume all are correct!
Using Record Hints...
Click a Record Hints iconIndexed
information
about the
record is
displayed
...Click Review and Attach
If the
information
looks like a
match...
Using Record Hints...
Census info is on the left Family Tree info is on the right
A new screen is displayed
If available, always click Image
Using Record Hints...
You may find missing family members!
Review the image
The image may contain important information
that may be missing from the indexed info
Using Record Hints...FamilySearch automatically adds
a source on the details page
Sources are
automatically
tagged to any
vital information
they provide
Using Record Hints...
Add any missing info
from the census
record to Family Tree
Click Attach
If the two records match
Using Record Hints...
The census can be attached to other family members
You can also add
family members
who are missing
from Family Tree
Using Record Hints...
When you click Add, FamilySearch
tries to find a matching record
No match is found for Emmely
Mary; a potential new Family
Tree record is created
To add the new record, click Create New Person
Using Record Hints...
When adding
Charles Henry
FamilySearch finds a matching
Family Tree record
If it is a correct match,
click Select instead of
Create New Person
Using Record Hints...
A new record for Emmely
Mary was added to the family
The record for Charles
Henry is added to the family
Using Record Hints...If you don’t initially attach or add all of the family, click
the icon on the source of someone you already attached
The indexed record
info is then displayed
on a new page
Then click Review
Attachments
Using Record Hints...
The census can still
be attached to other
family members
Additional family
members can
still be added
What if There Are No Record Hints?
Click the FamilySearch link
under Search Records
FamilySearch automatically searches
billions of indexed records using the name
and birth information from Family Tree
Sometimes there are no
available record hints
The other
records refer to
someone else
These records represent
the correct Maria
Name and birth information is automatically
entered into the search fields
Searching Records in FamilySearch...
Click the
Preview Arrow
If the record pertains to
the person, click Attach
to Family Tree and
follow the same steps as
previously shown
Details of an indexed
marriage record are shown
As you click on the
Preview Arrow
Searching Records in FamilySearch...
Finding and Merging
Duplicate Records...
What Is a Duplicate Record?
Any record that represents the same
person as another record in Family Tree
There are
two
different
ID#’s for
the same
person
Merging Duplicate Records...
Click Possible Duplicates
Go to the details
page of one of
the duplicates
Merging Duplicate Records...
Click Review Merge
Identify the other duplicate
Merging Duplicate Records...
Two records appear side by side
Original Duplicate
Merging Duplicate Records...
Switch positions if the record on the
right contains better information –
the person on the left will be the
remaining person after the merge
Compare all information in both records
Merging Duplicate Records...
If the alternate name is important, copy
it to add later as an alternate name.
(Some persons may have gone by
different names at different times.)
If you select Reject
or do nothing, the info
on the right is deleted
Merging Duplicate Records...
If the duplicate
record contains
more accurate
or additional
information...
Click Replace (or Add)
To move the information
to the original record
Merging Duplicate Records...
Scroll down to review all
information and relationships
..unless they are
the same record,
i.e. same ID #
Always add all
duplicate
spouses and
children...
This makes it easier to
find and merge duplicate
family members
Merging Duplicate Records...Relationships to persons on the
right will be deleted if you Reject
or if you don’t do anything
Always add spouses and children, even if
they are not correct--edit incorrect
relationships after the merge
Otherwise, others won’t be able to
see why their tree suddenly changed
However, the
persons aren’t
deleted from
Family Tree
Merging Duplicate Records...
Sources are
automatically added
to the original record
Memories, notes, and
discussions are automatically
added, but not displayed
Merging Duplicate Records...
Once everything has
been reviewed,
correct information
and all relationships
have been added,
click Continue
Merging Duplicate Records...
Provide a
detailed reason
why the merge is
correct--don’t
just say “same
person” or
“match”
Johannes Olsen Udgaard 271-KY2 is an extracted duplicate
of Johannes Olsen MRHW-3ZM created from daughter
Annichen’s christening record. Christening date and place are
exactly the same, names are similar.
Click Finish Merge
Merging Duplicate Records...After you have finished
merging, you will be taken
back to the Person Page.
Click Add to
add a relevant
alternate name
Merging Duplicate Records...
Go to the Family Members
section to see if there are other
duplicate family members
Follow the same
process to merge
other duplicates
Duplicate
wife
Duplicate child
Merging Duplicate Records by ID #...
Shows no duplicates
Copy the duplicate’s ID #
Check Possible Duplicates
Click Merge
by ID
Merging Duplicate Records...
Paste the duplicate ID #
Then click Continue—and follow the same steps
Other Ways to Find Duplicates...
When using Search Records from the
person page, you may find an indexed
record that says “View in Family Tree”
This record is already attached
to another Family Tree record.
Often it is a duplicate!
You May Find Duplicates When
Adding A Source
Birthe’s daughter Helena’s
baptism record was found in
Birthe’s record hints
When adding
Helena to
Family Tree
Two existing Family
Tree records were found
Select a record to add Helena as a child, copy
the ID# of the duplicate, then merge by ID
Using FIND to Manually
Search for Duplicates...
Manually enter
the search
criteria and
click Find2 additional
duplicates are
found along
with the record
in your tree
Click FIND
on the
Family Tree
Toolbar
The record in your
tree is displayed
No
matches
are found
Millicent’s search criteria has been manually entered
Modifying Search Criteria in FIND...
The record in your tree is displayed...
And a duplicate record linked
to her husband is found
Add her husband’s name to the search criteria
Modifying Search Criteria in FIND...
For females, consider searching
both maiden and married names
Selecting “Not a Match” for
Possible Duplicates...
Sometimes possible
duplicate records don’t
represent the same person
Click Review Merge to
compare the data and
possibly merge together
If the information does not match,
select Not a Match. Be sure to
add a reason.
Reversing “Not a Match”...
The previous possible
duplicate record was
moved to Not a Match--
now no possible
duplicates are shown
If you make a mistake,
you can go back to
Not a Match and fix it
Since some users might
make mistakes, Not a Match
is also a good place to look
for additional duplicates
Granite Mountain Vaulthttps://www.youtube.com/watch?v=5KLea_DPxb4
https://www.lds.org/media-library/video/2012-01-101-granite-mountain-records-vault-full?lang=eng