2 - cnet content€¦ · windows vista* • microsoft windows server 2008 operating system windows...
TRANSCRIPT
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About this Manual
NotationsThe following notations may be used in this manual. • MicrosoftWindows764-bitEditionoperatingsystemWindows7(64bitversion)*• MicrosoftWindowsVista™64-bitEditionoperatingsystemWindowsVista(64bitversion)*
• MicrosoftWindowsServer2008R264-bitEditionoperatingsystemWindowsServer2008R2*
• MicrosoftWindowsServer200864-bitEditionoperatingsystemWindowsServer2008(64bitversion)*
• MicrosoftWindowsXPx64EditionoperatingsystemWindowsXP(x64version)*• MicrosoftWindowsServer™2003x64EditionoperatingsystemWindowsServer2003(x64version)*
• MicrosoftWindows7operatingsystemWindows7*• MicrosoftWindowsVista™operatingsystemWindowsVista*• MicrosoftWindowsServer2008operatingsystemWindowsServer2008*• MicrosoftWindowsXPoperatingsystemWindowsXP*• MicrosoftWindowsServer™2003operatingsystemWindowsServer2003*• MicrosoftWindows2000operatingsystemWindows2000• GenericnameforWindows,WindowsVista,WindowsServer2008R2,WindowsServer2008,WindowsXP,WindowsServer2003,Windows2000Windows
* Ifthereisnospecialdescription,64bitversionisincludedinWindows7,WindowsVista,WindowsServer2008,WindowsXPandWindowsServer2003.
• MacOS9.0/9.0.4/9.1/9.2/9.2.1/9.2.2MacOS• MacOSX10.3andlaterMacOSX• GenericnameforMacOS9.0/9.0.4/9.1/9.2/9.2.1/9.2.2,andMacOSX10.3orlater Macintosh
Terms
Note! Cautionsorrestrictionsthatarerequiredtooperatethissoftwarecorrectly. Besuretoreadsectionswiththismarktoensureoperationsareperformedcorrectly.
Memo Indicatesinformationthatisusefultoknoworrefertowhenusingthesoftware.Youshouldreadsectionswiththismark.
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Important
Trademark Information OKIisaregisteredtrademarkofOkiElectricIndustryCo.,Ltd.Microsoft,Windows,WindowsServer,WindowsVista,Excel,andActiveDirectoryarethetrademarksorregisteredtrademarksofMicrosoftCorporationintheUnitedStatesandothercountries.MacintoshandMacOSarethetrademarksorregisteredtrademarksofAppleComputersInc.intheUnitedStatesandothercountries.PageMakeristhetrademarkorregisteredtrademarkofAdobeSystemsIncorporatedintheUnitedStatesandothercountries.SDMemoryCardisthetrademarkorregisteredtrademarkofSDAssociation.Otherproductnamesandbrandnamesareregisteredtrademarksortrademarksoftheirproprietors.
About This Manual 1.Unauthorizedcopyingofthismanualinwholeorinpartisstrictlyforbidden.2.Thecontentsofthismanualmaybechangedatanytimewithoutpriornotice.3.Everyefforthasbeenmadetoensurethattheinformationinthisdocumentiscomplete,accurateandup-to-date.However,intheunlikelyeventyoufindamistakeormissingentry,pleasecontactyourlocalvendor.
4.Whileallreasonableeffortshavebeenmadetomakethisdocumentasaccurateandhelpfulaspossible,wemakenowarrantyofanykind,expressedorimplied,astotheaccuracyorcompletenessoftheinformationcontainedherein.
Manual Copyright OkiDataCorporationownstheentirecopyrighttothismanual.Unauthorizedreproduction,transcription,andtranslationofthisdocumentareprohibited.YoumustobtainwrittenpermissionfromOkiDataCorporationtoreproduce,transcribe,ortranslateanysectionsofthis manual.
©2012OkiDataCorporation
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License Agreement Pleasereadthefollowinglicenseagreementbeforeusingthissoftware.ThissoftwareincludesPrintJobAccounting,PrintJobAccountingEnterprise,PrintJobAccountingClient,andallrelatedexplanatorymaterialsprovidedbyOkiDataCorporation(hereinafterOkiData).Byusingthissoftware,youareconsentingtobeboundbythisagreementwithOkiData,andagreetotheconditionsoutlinedherein.
1.ThissoftwarecanonlybeusedwiththecorrespondingOkiDataprinter. TheuserisonlypermittedtoinstallonecopyofPrintJobAccounting(orPrintJobAccountingEnterprise)ononecomputer.Youarerequiredtopurchaseadditionalsoftwareinordertousethissoftwareontwoormorecomputers.
PrintJobAccountingClientcanbeinstalledanusedonanynumberofcomputers.
2.OwnershipofallcopyrightsassociatedwiththissoftwareandanycopiesthereinbelongtoOkiDataandanylicenserwhohasbeengrantedlicensingrightsbyOkiData.Thecustomerisnotgrantedanyrightstothissoftwareotherthantherightsdescribedinthisagreement.Otherthantheinstallationdescribedinarticle1above,thecustomerisnotpermittedtoduplicatethissoftwareinwholeorinpart,ortopermitathirdparttoduplicatethissoftwareinwholeorinpart.Thecustomeragreesnottorevise,modify,translate,reverseengineer,reversecompile,ordisassemblethissoftware.
3.Thecustomeragreesnottorent,loan,lease,distribute,copy,ortransferthissoftwareinanyway.Thecustomeralsoagreesnottoforward,transfer,exportorre-exportthissoftwareoutsideJapan,andnottousethissoftwareforanyunlawfulactivities.
4.Ifthecustomerviolatesanyofthetermsofthisagreement,OkiDatacaninstructthecustomertostopusingthesoftwareandterminatethelicenseagreement.Insuchacaseinwhichthelicenseagreementisterminated,thecustomershallceaseuseoftheoriginalsoftwareandallcopies,anddestroyallcopiesofthesoftware.
5.Withinaperiodof90(ninety)daysfromthepurchaseofthissoftware,ifaphysicaldefecttotherecordingmediaonwhichthissoftwareisstoredpreventproperuseofthesoftware,OkiDatawillprovideareplacementequivalentitem.Ifthesoftwaredoesnotoperatecorrectlyforanyotherreason,OkiDatawillprovidearefundtothecustomerthatislimitedtotheequivalentcostpaidforthesoftware.However,OkiDataprovidesnowarrantywhatsoeverforanycasesinwhichthesoftwaredoesnotoperatethatarecausedbyaccidents,improperhandling,ormisuseofthesoftwarebythecustomer.FurthermoreOkiDataprovidesnowarrantywhatsoeveragainstproblemsthatariseduetointerferencefromothersoftwareonthecustomer'scomputer.
6.Theselection,use,andresultsofusingthissoftwareareentirelytheresponsibilityofthecustomer.
7.Thissoftwaremaybechangedorimprovedwithnopriorwarning.However,irrespectiveofcustomerwishes,OkiDataisnotobligedtoprovideanykindofmaintenanceservicesuchasbugfixes,modifiedcontents,orrevisededitionsofthissoftware.Furthermore,OkiDataisnotobligedtoprovidethecustomerwithbuginformation,detailsofmodifiedcontents,orothersuchrevisioninformationofthissoftware.
8.OkiDataisnotobligedtoprovideanykindofbugfixesormaintenanceserviceforanysoftwaremanufacturedbyadifferentcompanythatisprovidedwiththissoftware.
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1. Before Setup .....................................................................12WhatisPrintJobAccouting? ....................................................................................... 12
SpecialFeaturesofPrintJobAccouting..............................................................................12PrintJobAccoutingMechanisms ......................................................................................13
PrintJobAccoutingConfiguration ................................................................................ 14
PrintJobAccoutingInstallationProcess ........................................................................ 15
Settingupserversoftware .............................................................................................15SettingupClientSoftware ..............................................................................................15
PreparingUserInformation ........................................................................................ 16
Informationrequiredforsettings .....................................................................................16ExampleofassigningtheJobAccountID ..........................................................................18
2. Setting up the server software ...........................................22OperatingEnvironment .............................................................................................. 22
Installingtheserversoftware ...................................................................................... 22
Serversoftwarewindowconfiguration .......................................................................... 23
Settinguptheserversoftware ..................................................................................... 24
ConfiguringActiveDirectorysettings(OnlyEnterpriseedition) .............................................24ConfiguringDatabasesettings(OnlyEnterpriseedition) ......................................................24Addingaprinterthatacquiresthelog ..............................................................................25RegisteringtheJobAccountIDandName ........................................................................29Managingmultipleprintersasagroup..............................................................................32Changingtheprintergroup .............................................................................................33Deletingtheprintergroup ..............................................................................................33Backingupprintersettings .............................................................................................33Restoringprintersettings ...............................................................................................34
3. Setting up the client software ............................................38SettingupinWindows ............................................................................................... 38
OperatingEnvironment ..................................................................................................38InstallingtheClientSoftware ...........................................................................................38SettingJobAccountingMode ...........................................................................................38
SettingupinMacOS .................................................................................................. 40
Configuringtheplugins ...................................................................................................40
SettingupinMacOSX ............................................................................................... 40
OperatingEnvironment ..................................................................................................40Installingtheclientsoftware ............................................................................................40RegisteringtheJobAccountingID ......................................................................................40Registeringmultipleuserstogether ..................................................................................41ChangingtheJobAccountingIDandUserName ..................................................................42DeletingtheJobAccountingIDandUserName ....................................................................42
4. Job Account ID Management ..............................................44AddingtheJobAccountID ......................................................................................... 44
Addingmanually ...........................................................................................................44CreatingaCSVfiletoaddinabatch ................................................................................46ImportingusersregisteredinWindows ............................................................................48Settingfunctionsoruserestrictions .................................................................................49
Contents
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RegisteringthesameJobAccountIDtomultipleprinters ............................................... 52
Managingmultipleusersasagroup .................................................................................53Changingtheusergroup ...............................................................................................57
DeletingaJobAccountIDorUserGroup ..................................................................... 58
ChangingJobAccountIDandUserGroupsettings ......................................................... 59
JobAccountIDtab ........................................................................................................59UserRestrictiontab ........................................................................................................60LimitValuetab ..............................................................................................................60ValidPeriod ...................................................................................................................61
CheckingtheusagestatusofindividualJobAccountIDsandUserGroups ........................ 61
Checkingtheusagestatus .............................................................................................61Resettingtheusagestatus .............................................................................................62
Receivinglogresultsbye-mail ................................................................................... 63
AssociatingJobAccountIDstoauthenticationusers ....................................................... 64
Addingmanually ...........................................................................................................64CreatingaCSVfiletoaddinabatch ................................................................................66ImportingusersregisteredinWindows ............................................................................67Importingfromadifferentprinter ....................................................................................69
5. Managing use restrictions .................................................72Settinguserestrictionstotheloginname .................................................................... 72
Addingmanually ...........................................................................................................72Addingfromthelog .......................................................................................................73CreatingaCSVfiletoaddinabatch ................................................................................74ImportingusersregisteredinWindows ............................................................................76Addingunregistereditemsettings ...................................................................................77
Settinguserestrictionstotheapplicationname ............................................................ 78
Addingmanually ...........................................................................................................78Addingfromthelog .......................................................................................................80Addingunregistereditemsettings ...................................................................................81
Settinguserestrictionstothedocumentname ............................................................. 82
Addingmanually ...........................................................................................................82Addingfromthelog .......................................................................................................83Addingunregistereditemsettings ...................................................................................84
Settinguserestrictionstothehostname ..................................................................... 85
Addingmanually ...........................................................................................................85Addingfromthelog .......................................................................................................87Addingunregistereditemsettings ...................................................................................88
Addingsettingstoprinters ......................................................................................... 89
Displayinguserestrictionsthatarealreadyregisteredinprinters .................................... 89
Deletinguserestrictions ............................................................................................ 90
Changinguserestrictions ........................................................................................... 91
Deletingalluserestrictions ........................................................................................ 93
Temporarilydisablinguserestrictions .......................................................................... 94
Enablinguserestrictions ............................................................................................ 95
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6. Syncing with Active Directory User Information ................98SettingtheprintertobelinkedwithActiveDirectory ..................................................... 98
ConfiguringtheActiveDirectorysettings ......................................................................100
ConnectingtoanActiveDirectoryinaspecifieddomain ...................................................102Toaddattributestothedisplayeduserlist ......................................................................104Tohideattributesintheuserlist ...................................................................................105Tochangetheorderofattributesdisplayedintheuserlist ................................................106SpecifyingattributesforobtainingICcardinformation .....................................................107
AddinganActiveDirectoryuser ..................................................................................108
Searchingforusers .....................................................................................................108Referencingmembersthatbelongtogroups ...................................................................110Settinguserestrictionsorlimitvalues ............................................................................110Copyingusersettingsfromothergroups ........................................................................113Applyingsettingstotheprinter .....................................................................................113
ChangingActiveDirectoryusersettings ......................................................................115
Changingtheprioritylevelofgroups..............................................................................118Applyingsettingstotheprinter .....................................................................................119
DeletinganActiveDirectoryuser ................................................................................120
AssigningaJobAccountIDtoanActiveDirectoryuser .................................................121
AutomaticallyassigningaJobAccountID .......................................................................121ManuallyassigningaJobAccountID ..............................................................................122AssigningaJobAccountIDfromafile ...........................................................................123ChangingtheassignedJobAccountID ...........................................................................125
Exportingdataforclientsoftware ...............................................................................126
ExportingtheICcardcompatibilitytable .....................................................................127
SettingtheprintertowhichtheICcardcompatibilitytableisregistered ..............................127CreatingtheICcardcompatibilitytable ..........................................................................129AddingICcardinformationtotheICcardcompatibilitytable ............................................130RegisteringtheICcardcompatibilitytabletotheprinter ..................................................133Displayingerrormessagesatserversoftwarestartup .......................................................134Sendinganerrornotificationmailtotheadministrator .....................................................135PermittingalternativeauthenticationtoICcards .............................................................136
Settingtheautomaticupdateservice ..........................................................................137
Immediatelyupdatingusersettings ...............................................................................139
Selectingtheuserstoapplysettingsto ........................................................................139
7. Saving managed data to the database .............................142Configuringthedatabasesoftwaresettings .................................................................142
ConnectingusingMicrosoftSQLServerorMicrosoftSQLServerExpress .............................142ConnectingtoMySQLDatabase .....................................................................................142
Settingsforconnectingtothedatabase ......................................................................143
Settingtheprinterforrecordingmanageddatatothedatabase .....................................144
Exportingthefeestothedatabase .............................................................................146
Deletingfeesfromthedatabase ................................................................................147
Exportingthelogtothedatabase...............................................................................149
Deletinglogsfromthedatabase .................................................................................150
Exportingtheprinteruserstothedatabase .................................................................151
Registeringdatabaseconnectionusers ........................................................................152
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Changingthepermissionsfordatabaseconnectionusers ...............................................154
Changingthepasswordfordatabaseconnectionusers ..................................................156
Deletingdatabaseconnectionusers ............................................................................157
Updatingthedatabasetothenewestversion ...............................................................159
Displayingerrormessagesatserversoftwarestartup ...................................................160
Sendinganerrornotificationmailtotheadministrator ..................................................161
Creatingawebsite[MicrosoftWindows7] ...................................................................162
Installingtheinternetinformationservice .......................................................................162ConfiguresettingsforbrowsingaMicrosoftAccessdatabase .............................................163ConfiguresettingsforbrowsingaMySQLdatabase ..........................................................163CheckingtheversionofMicrosoftSQLServerorMicrosoftSQLServerExpress ....................163Creatingawebsite ......................................................................................................163Settingthewebsite .....................................................................................................164AccessingusingtheWindowsauthenticationmethod .......................................................164AccessingusingtheUserauthenticationmethod..............................................................164
Creatingawebsite[MicrosoftWindowsServer2008] ....................................................165
Installingtheinternetinformationservice .......................................................................165ConfiguresettingsforbrowsingaMicrosoftAccessdatabase .............................................165ConfiguresettingsforbrowsingaMySQLdatabase ..........................................................165CheckingtheversionofMicrosoftSQLServerorMicrosoftSQLServerExpress ....................165Creatingawebsite ......................................................................................................165Settingthewebsite .....................................................................................................166AccessingusingtheWindowsauthenticationmethod .......................................................166AccessingusingtheUserauthenticationmethod..............................................................167
Creatingawebsite[MicrosoftWindowsVista] ..............................................................167
Installingtheinternetinformationservice .......................................................................167ConfiguresettingsforbrowsingaMicrosoftAccessdatabase .............................................168ConfiguresettingsforbrowsingaMySQLdatabase ..........................................................168CheckingtheversionofMicrosoftSQLServerorMicrosoftSQLServerExpress ....................168Creatingawebsite ......................................................................................................169Settingthewebsite .....................................................................................................170AccessingusingtheWindowsauthenticationmethod .......................................................170AccessingusingtheUserauthenticationmethod..............................................................170
Creatingawebsite[MicrosoftWindowsServer2003,XP,2000] ......................................171
Creatingawebsite ......................................................................................................171Settingthewebsite .....................................................................................................172AccessingusingtheWindowsauthenticationmethod .......................................................172AccessingusingtheUserauthenticationmethod..............................................................172Browsingthedatabasefromthewebsite ........................................................................172
8. Fees ................................................................................176Creatingfeechargedefinitions ..................................................................................176
Creatingadefinition ....................................................................................................176Settingprinterfeedefinitions ........................................................................................181
Changingfeechargedefinitions .................................................................................182
Deletingfeechargedefinitions ...................................................................................182
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9. Operating the Log ...........................................................184WhatistheLog? ......................................................................................................184
AcquiringtheLog .....................................................................................................184
Informationthatcanbeacquired ..................................................................................184Changingthelogacquisitionintervalandtime ................................................................190Changing the deadline .................................................................................................191Immediatelyacquiringthelog .......................................................................................192Notifyingtheprinterofthetime ....................................................................................192Changingthelogsavelocation ......................................................................................193
DisplayingtheLog ...................................................................................................193
DisplayingtheLog .......................................................................................................193Displayingalllogitems(detaildisplay)...........................................................................195Changinglogitemstobedisplayed ................................................................................195
DeletingtheLog ......................................................................................................196
OutputtingtheLogasaCSVfile ................................................................................196
OutputtingasaCSVfile ...............................................................................................196Changinglogitemstobeexported ................................................................................197AutomaticallyoutputtingtheLogasaCSVfile ................................................................197Sendingamailtothelogadministrator ..........................................................................198
Exitinglogacquisition ...............................................................................................198
10. Aggregating logs ...........................................................202Aggregatinglogs ......................................................................................................202
Itemsthatcanbeaggregated .......................................................................................202Displayingtheaggregate ..............................................................................................205Displayingallaggregateditems(detaildisplay) ...............................................................206Changingaggregateitems .............................................................................................207
OutputtingtheaggregationresultsasaCSVfile ...........................................................207
OutputtingasaCSVfile ...............................................................................................207Changingthelogitemstobeexported ...........................................................................208
11. Client Software .............................................................210ChangingJobAccountingMode ..................................................................................210
TypesofJobAccountingMode .......................................................................................210UsingTabMode...........................................................................................................211UsingPopupMode .......................................................................................................212SwitchingeachuserforaJobAccountIDinhiddenmode .................................................213Acquiringuserinformationfromfilesinhidemode ...........................................................215UsingthesameJobAccountIDforallusersinhidemode .................................................216Usinginanunsupportedmode ......................................................................................217
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12. Operation and Management ..........................................220OperationandManagement ......................................................................................220
Settingtheoutgoingmailfunction ..................................................................................220Sendingprintprohibited/permittedbymail .....................................................................223Notifyingthelogacquisitionstatusbyemail ...................................................................224Limitingthesizeandnumberofattachments ..................................................................224Carryingovertheunusedprintlimitquantity ..................................................................225Deletingaregisteredprinter ..........................................................................................226ChangingtheprinterconnectiondestinationorIPaddress ................................................227AutomaticallyreconnectingwhentheprinterIPaddressischanged ...................................228Tochangetheservertoadifferentcomputer ..................................................................229CheckingtheserverID ................................................................................................229Installing/uninstallingabuilt-inharddiskorSDmemorycardtotheprinter ........................230Prohibitinginitializationofthebuilt-inharddisk,SDmemorycard,orflashmemory .................230Operationswhenthelogisfull ......................................................................................231Updatingsettinginformationwhenanoptionisinstalled(OnlyEnterpriseedition) ................231Changingthenumberofprintersconnectedatthesametime ...........................................232
Uninstallingsoftware ................................................................................................233
Uninstallingserversoftware ..........................................................................................233Uninstallingtheclientsoftware(Windows) ......................................................................234Uninstallingplugins(MacOS) ........................................................................................234Uninstallingclientsoftware(MacOSX) ..........................................................................234
13. Troubleshooting ............................................................236
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1. Before Setup
WhatisPrintJobAccouting? ...........12
PrintJobAccoutingConfiguration ...........14
PrintJobAccoutingInstallationProcess ...........15
PreparingUserInformation ...........16
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1.BeforeSetup
1. Before Setup ThissectionexplainsthemechanismsandconfigurationofPrintJobAccouting,andthecontentsthatneedtobedecidedbeforesetup.
What is Print Job Accouting? PrintJobAccoutingsetsdetailedprintrestrictionsonprintjobsprintedfromcomputersaccordingtoindividualusersandprinters,andacquiresandsummarizesprintjobinformationin a log.
Special Features of Print Job Accouting
ManagementofPrintRestrictions
• Multipleusersandprinterscanbeputtogetherintogroups,andsettingsforallowinganddisallowingprintingorcolorprintingforeachgroupcanbeconfigured.
• Settingsforallowingordisallowingtheprintingorcolorprintingoftheloginname,applicationname,documentnameorhostnamecanbeconfigured.
• Upperlimitsforthenumberofprintscanbesetaccordingtouser,printer,usergroupandprintergroup.
• Printingcostscanbechargedaccordingtouserandusergroup.Printingcostscanbesetaccordingtosuchfactorsasquantityandpapersize.Also,differentfeescanbesetforindividualprinters.
• SettingsforallowingordisallowingprintingorcolorprintingcanbeconfiguredforusersorgroupsregisteredintheActiveDirectory.(OnlyEnterpriseedition)
• PrintingcostscanbechargedaccordingtousersandgroupsintheActiveDirectory.(OnlyEnterpriseedition)
LogAcquisitionandSummary
• Informationincludedtheprinteddateandtime,username,quantityandpapersizecanbeacquiredandsummarizedinthelog.
• ThelogcanbeoutputasaCSVfileforuseincommerciallyavailablespreadsheetsoftware.
• InformationsuchasloginformationcanalsobesavedinanSQLdatabaseandbrowsedfromawebbrowser.
Memo ACSVfileisatextfileseparatedbycommas,andisafileformatthatiscommonlyusedforconvertingdatabetweenspreadsheetsanddatabasemanagementsoftware.
SupportforbothWindowsandMacintoshoperatingenvironments
• BothWindowsandMacintoshoperatingenvironmentsaresupportedasclientenvironments.
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1.BeforeSetup
Print Job Accouting Mechanisms 1Whentheusersendsaprintjob,2thejobinformationisstoredasalogontheprinter'sbuilt-inharddiskorflashmemory,andthe3PrintJobAccoutingserversoftwareobtainsthelog.Theinformationobtainedbytheserversoftwareisdeletedfromtheprinter. 4 The log obtained in 3issavedtotheSQLdatabase.(OnlyEnterpriseedition)5 UserorgroupinformationregisteredintheActiveDirectoryisreferenced.(OnlyEnterpriseedition)
Client Computer PrintJob Accounting Server
Printer SQL Database Server
Active Directory Server
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1.BeforeSetup
Print Job Accouting Configuration PrintJobAccoutingserversoftware(Windows)
Thisisamanagementtoolforthesystemadministrator.Registrationofprintersandusers,andprint
limitationsettingscanbeconfigured.Also,thelogisobtainedandsavedfromtheprinterataset
schedule.
Thisiscalledserversoftware.
PrintJobAccountingClientSoftware(Windows)
InstallontotheWindowsclientcomputer.
Setthesettingmethod(jobaccountmode)forsettingtheUserNameandJobAccountIDintheclient
computer.
ThisiscalledClientSoftware.
PrintJobAccountingClientPlugin(MacOS)
ThisisautomaticallyinstalledwhentheMacOSPSprinterdriverisinstalled.Apanelforsettingthe
UserNameandJobAccountingIDisaddedtotheprintdialog.
Thisiscalledaplugin.
PrintJobAccountingClientSoftware(MacOSX)
ThisisinstalledintheMacOSXclientcomputer.
SettheUsernameandJobAccountingIDontheclientcomputer.
OnlytheMacOSXPSprinterdriverisenabled.
ThisiscalledClientSoftware.
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1.BeforeSetup
Print Job Accouting Installation Process
Setting up server software
PrepareJobAccountID,nameandUserNameinformation.
Installingtheserversoftware.Fordetailsonhowtosetupthesoftware,seethe"InstallationManual(tentative
name)".
Ifrequired,configuresoftwarethatisrelatedtotheserversoftware.(OnlyEnterpriseedition)
Configuretheprinterintheserversoftware.
RegistertheJobAccountIDandname.
Setting up Client Software
ForWindows ForMacOS ForMacOSX
InstalltheClientSoftware.
Configuretheplugins. InstalltheClientSoftware.
SelectJobAccountingMode.
SettheUserNameandJobAccountingID.
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1.BeforeSetup
Preparing User Information InPrintJobAccouting,settheuserfortheserversoftwareandClientSoftware/plugin.Beforesetup,itisnecessarytodecidewhichuserswillusetheprinter.
Note! •Userscanbeadded/deletedatalaterdate.Fordetails,see"JobAccountIDmanagement"(page44).
•WhenusingincombinationwithActiveDirectory,itisnotnecessarytodecidewhichuserswillusetheprinter.Fordetails,see"SyncingwithActiveDirectoryuserinformation"(page98).(OnlyEnterpriseedition)
Information required for settings Inordertoconfigureusersettings,JobAccountID,nameandUserNameinformationisrequired.Readtheexplanationbelowcarefully,andpreparetheJobAccountID,nameandUserNameinformationaccordingtotheobjectivesoftheprintrestrictionsandlog.
Serversoftware
Settinginformation
Details Registrationrange
JobAccountID ThisnumberisusedtorecognizeusersinPrintJobAccouting.Assignedtoeachuser,settingssuchasprintrestrictions
andcostburdenaresetforeachJob
AccountIDontheserversoftware.
1~999999999
Name ThisnameisappliedtomaketheJobAccountIDeasytodistinguish.
Upto80characters(Namescannotinclude"")
ClientSoftware/Plugin
Settinginformation
Details Registrationrange
JobAccountID ThisnumberisusedtorecognizeusersinPrintJobAccouting.Whenprintrestrictionsorlogsareconfiguredforeachdepartment,thesameIDisassignedtoalluserswithinthedepartment.WhenprintingisperformedwithoutsettingtheJobAccountID,printingisperformedbyanunregistereduserand0remainsastheJobAccountIDinthelog.
1~999999999
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1.BeforeSetup
Settinginformation
Details Registrationrange
Name Thissettingisforrecognizingtheactualuserwhoorderedtheprintjobfromtheclientcomputer.Thisinformationisstoredinthe"User"sectionofthelog.WhenprintingisperformedfromaWindowsorMacOSXcomputerthatisnotconfiguredwiththeClientSoftware,theuserisanunregistereduser,JobAccountIDis0,andtheusernameusedtologontoeitherWindowsorMacOSXremainsinthelogastheUserName.WhenprintingisperformedfromaMacOScomputerthatisnotconfiguredwiththe"JobAccounting"panel,theuserisanunregistereduser,JobAccountingIDis0,andUserNameremainsasablankspaceinthelog.
Upto80characters(Namescannotinclude"")
Note! DependingonapplicationssuchastheWindowsversionofPageMaker,datathatdoesnotuseprinterdriversmaybecreated.
Inthiscase,theuserisanunregistereduser,JobAccountIDis0,andUserNameisremainsasablankspaceinthelog.
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1.BeforeSetup
Example of assigning the Job Account ID Thefollowingusagemethodsarepossibledependingonhowthesettingsandlimitationsareconfiguredandtheloggingmethod.
ExampleofUse ServersoftwaresettingsClientSoftware/Plugin
Settings
Whenyouwanttopermitprintingforonlysomeusers.
SettheJobAccountIDandnameonlytouserswhoarepermittedtoprint.UnregisteredIDsareprohibitedfromprinting.
SettheJobAccountIDsthatarepermittedtoprint.
Whenyouwanttopermitcolorprintingforonlysomeusers.
SettheJobAccountIDandnameonlytouserswhoarepermittedtoprintincolor.UnregisteredIDsareprohibitedfromcolorprinting.
SettheJobAccountIDsthatarepermittedtoprint.
Whenyouwanttokeeparecordoftheprintinglimitations and log foreachuser.
SetauniqueJobAccountIDandnameforeachusersotherearenoduplications.
SettheUserNameandJobAccountIDforeachusersotherearenoduplications.
Whenyouwanttokeeparecordoftheprintinglimitations and logforeachdepartment.
SetaJobAccountIDandnameforeachdepartment.Wheninformationistotaledfor[JobAccountID], the log foreachdepartmentcanbeobtained.
SettheJobAccountIDassignedtothedepartment,andsetthenameoftheuserthatisprintingastheUserName.
Whenyouwanttoplaceprintrestrictionsoneachdepartment,butlogprintingineachperson'sname.
SetaJobAccountIDandnameforeachdepartment.Wheninformationistotaledfor[UserName], thelogforeachusercanbeobtained.
SettheJobAccountIDassignedtothedepartment,andsetthenameoftheuserthatisprintingastheUserName.
Whenyouwanttoapplyprintlimitations and obtainlogsforeachdepartment,yetalsoapplylimitations and obtainlogsforeachuser.
SetauniqueJobAccountIDandnameforeachusersotherearenoduplications.Divideusersintousergroupsaccordingtodepartment.
SettheUserNameandJobAccountIDforeachusersotherearenoduplications.
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1.BeforeSetup
ExampleofUse ServersoftwaresettingsClientSoftware/Plugin
Settings
Whenyouwanttojustcollectaprintlogwithoutimposingprintrestrictions.
TheJobAccountIDandnamedo not need to be set. Wheninformationistotaledfor[UserName],thelogforeachusercanbeobtained.
<ForWindowsandMacOSX>TheClientSoftwaredoesnotneedtobeinstalledontheclientcomputer.TheloginusernameusedforWindowsorMacOSXremainsinthelogastheUserName.
<ForMacOS>TheJobAccountingIDissetasdesired,andtheUserNameissetastheusernameforprinting.
IfPrintJobAccoutingassociateswithActiveDirectory,LoginnameandCardIDregisteredonActiveDirectoryinadvancecanbeusedastheuserinformation.(OnlyEnterpriseedition)CardIDisregisteredtoassigntounusedarbitraryattributewithActiveDirectory.
SettinginformationforActiveDirectory
Details
Loginname ThisnameisusedtologintoWindows.
CardID ThisIDisthemeaninginformationwhichcanidentifyacard.
Memo FordetailonusableCardID,refertoCardSecureKitusermanual.
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Memo
1
1.BeforeSetup
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2. Setting up the server software
OperatingEnvironment ...........22
Installingtheserversoftware ............22
Serversoftwarewindowconfiguration ...........23
Settinguptheserversoftware ............24
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2.Settinguptheserversoftware
2
Installing the server software
Fordetailsonhowtoinstalltheserversoftware,seethe"InstallationManual".
2. Setting up the server softwareThissectionexplainshowtosetupthePrintJobAccoutingserversoftware.
Note! Thewindowandsettingcontentsdifferdependingontheprintermodel.
Operating Environment Windows7/Windows7(64bitversion)
WindowsVista/WindowsVista(64bitversion)
WindowsServer2008R2
WindowsServer2008/WindowsServer2008(x64version)
WindowsXP/WindowsXP(x64version)
WindowsServer2003/WindowsServer2003(x64version)
Windows2000
Note! •Thecomputerinwhichtheserversoftwareisinstalledneedstoremainswitchedon,orneedstoberunningatthetimeatwhichthelogissettobeobtainedfromtheprinter.
•Approximately3MBofharddiskspaceisrequiredtosave10,000logentriesonthecomputer.
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2.Settinguptheserversoftware
Server software window configuration
123456
7
8
1[File]Menu Commandsforexitingtheserversoftwarearedisplayed.
2[Printer]Menu Commandsforadding,deletingandmanagingprintersthatobtainlogsaredisplayed.
3[Log]Menu Logsandsummariesaredisplayed,andcommandsforwritingtofilesarealsodisplayed.
Memo Itemsinthe[Printer]menuand[Log]menucanalsobeselectedbyright-clickingthemouseontheprinterorlogtobeoperated,andselectingthecommand.
4[Policy]Menu Commandsforsettingtheusagelimitationsaredisplayed.
5[Option]Menu Commandsforsettingtheoptionsaredisplayed.
6[Help]Menu YoucanviewtheServerID,helpandversioninformation.
7Selectionwindow PrintersmanagedusingPrintJobAccoutingandobtainedlogsaredisplayedinatreeformataccordingtoprinteranddate.
ThetreecanbeopenedandclosedusingthesamestandardoperationsasWindowsExplorer.Thetreeisintheclosedstatedirectlyafterstartingtheserversoftware,andneedstobeopenedinordertoselectitems.
8Detailswindow Double-clickthe[Printer]thatisattheoriginofthetreeintheselectionwindow,andtheaddress,groupitbelongsto,logobtained/unobtainedstatus,anddateonwhichthelastlogwasobtainedforprintersmanagedbyPrintJobAccoutingaredisplayed.
Double-clickthelogintheselectionwindowtodisplaythelog.
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2.Settinguptheserversoftware
Starting the server softwareNote! •Theserversoftwaresettingscannot
beconfiguredwithoutcomputeradministratorauthority.
•WhenthesimpleuserswitchingfunctionisusedinWindowsXPtoswitchusers,thesesettingscanonlybeconfiguredintheuserwheretheserversoftwarewasfirststarted.
1CheckthattheprinterpowerisON.
2Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccouting]>[PrintJobAccouting].
Whenthe[UserAccountControl]windowisdisplayed,click[Yes]or[No].
Theserversoftwarestarts.
3Whentheserversoftwareisstartedforthefirsttime,awindowisdisplayednotifyingyouoftheServerID.YoumustwritedowntheServerIDandstoreitsafely.
Memo InPrintJobAccouting,thelogfromoneprintercannotbeobtainedbymultipleservers.Forthisreason,inordertodistinguishwhichserverisobtainingtheprinterlog,theServerIDissetintheprinter.
IfaPrintJobAccoutingsevercannotbeusedduetobreakdownetc,obtainingofthelogneedstobechangedtoadifferentserver.
Setting up the server software
Configuring Active Directory settings (Only Enterprise edition)SettingsforActiveDirectorysuchassettingusagelimitationsandregisteredprintersforuserinformationmanagedusingActiveDirectoryorregisteringanICcardcompatibilitytabletoActiveDirectoryneedtobeconfiguredintheserversoftware.Beforeregisteringtheprinterintheserversoftware,ifyoucompleteallsettingsfortheActiveDirectoryfirst,theoperationtoregisteruserinformationmanagedintheActiveDirectoryortheICcompatibilitytabletotheprintercanbeperformedsmoothly. ActiveDirectorysettingscanalsobeconfiguredafterregisteringtheserversoftwaretotheprinter.FordetailsonActiveDirectorysettings,seechapter6"SyncingwithActiveDirectoryUserInformation".
Configuring Database settings (Only Enterprise edition)InordertoexportlogorJobAccountIDsthataremanagedwiththeseversoftwaretothedatabase,databasesettingsneedtobeconfiguredintheserversoftware.Ifyoucompletethedatabasesettingsbeforeregisteringtheprintertotheserversoftware,theoperationforexportinglogsorJobAccountIDsmanagedusingtheserversoftwaretothedatabasecanbeperformedsmoothly.Databasesettingscanalsobeconfiguredafterregisteringtheserversoftwaretotheprinter.Fordetailsonthedatabasesettings,seechapter7"Savingmanageddatatothedatabase".
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2.Settinguptheserversoftware
Adding a printer that acquires the log
Note! Amaximum50printers(InEnterpriseedition,1,000printers)canberegisteredtotheserversoftware.
1 Selectthe[Printer]menu>[AddaPrinter].
2 Specifytheprinterthatwillacquirethelog.
<Tosearchforaprinter>
1 Selectthesearchmethod.<Localportorbroadcastsearch>
1-1 Select[Searchprintersandselectfromthelist],checktheporttowhichtheprinterisconnected,andclick[Next].
Memo TosearchforprintersindifferentsegmentsoftheTCP/IPnetwork,enterthebroadcastaddress.Ifitisunknown,contactthenetworkadministrator.
<SearchingfortheprinterfromaCSVfile>
1-1 CreateaCSVfileusingsoftwaresuchasNotepadorExceletc.
<ForNotepad>
i WritetheIPaddressandnameofeachprinterononelineforeachprinter.SeparatetheIPaddressandprinternameswithacomma",".Theprinternamecanbeomitted.
ii Saveintextformatwiththeextension"CSV".
<ForExcel>
i WritetheIPaddressandnameofeachprinterononelineforeachprinter.Theprinternamecanbeomitted.
ii SaveinCSVfileformat.
1-2 Select[Importprintersfromafile],andclick[Reference].
1-3 SpecifytheCSVfilecreatedin1,andclick[Open].
1-4 Click[Next].
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2.Settinguptheserversoftware
<Tospecifyaprinterdirectly>
1Select[Specifytheprinterbyaddress],andselect[Address].WhenconnectedtoaTCP/IPnetwork,entertheprinterIPaddressinto[IPAddress].
2 Click[Next].
2 Selecttheprinterfromthelist,andclick[Next].
Memo OnlyprintersthataresupportedbyPrintJobAccoutingaredisplayed.
PressandholdtheShiftkeyorCtrlkeywhileselectingtoselectmorethan1printer.
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2.Settinguptheserversoftware
3 Settheprintertoacquirethelog,andclick[Finish].
PrinterName
Setthenameoftheprintertobedisplayedinthe
serversoftware.
PrinterGroup
Selectthegroupthattheprinterbelongsto.
AcquireLogs
Settheschedulebywhichthelogisacquired.
Note! AlwayssetatimewhenthecomputerinwhichtheserversoftwareissetupandprinterpowerarebothswitchedON.
ThelogisnotacquiredifthepowerisnotON.
Interval
Settheintervalwhenthelogisacquiredover
afixedtime.Themaximumintervaltimethat
canbesetis24hours.Thedefaultsettingis
setasanoptimizedvaluedetectedfromthe
stateoftheaddedprinter.Iftheintervalis
settoatimethatislongerthanthedefault
settings,someofthelogsmaynotbeacquired.
Time
Setthespecifictime.Click[ChangeTime],and
addthetimetothe[ChangeTimeToAcquire
Logs]window.Upto5acquisitiontimescanbe
added.Afteradding,click[OK].
Fees
Setthefeedefinitionpatternwhenassigning
printingcoststousers.
Click[Definefees]toadddefinitions.
Fordetailsonthefeechargedefinitions,see
"Creatingfeechargedefinitions"(page84).
Memo Theinitialsettingsdefinitionshowsaroughguidetotherunningcostscalculatedfromthestandardpricesofvariousconsumablesandthenumberofprintsoverthelifetimeforeachmodel.
OperationatLogFull
Settheprocesswhentheprinterlogbufferisfull.
• DeleteoldlogsTheoldestlogisdeleted,andthenewlogis
received.
• CancelthejobAllsubsequentprintjobsarecancelled.
• DonotacquirethelogThelogisnotobtainedforsubsequentprint
jobs.
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2.Settinguptheserversoftware
InhibittheinitializationoftheHardDiskandFlashMemory
Checkthischeckboxtopreventtheprinterbuilt-
inharddisk,SDmemorycard,andflashmemory
frombeinginitialized.WhenPrintJobAccoutingis
used,alwayscheckthischeckbox.
AutoExportLogs
Settoautomaticallywritetheacquiredlogtoa
CSVformatfile,andsendthefileviae-mail.
• DonotautomaticallyexportAutomaticexportisnotperformed.
• AutomaticallyexportlogsTheacquiredlogisautomaticallywrittenas
aCSVformatfiletotheautomaticexport
destination.
• MaillogstoadministratorTheacquiredlogisautomaticallywrittenas
aCSVformatfiletotheautomaticexport
destination,andthefileissentbye-mailto
theadministrator.
Recordlogsinadatabase(OnlyEnterpriseedition)
Checktoexporttheacquiredlogtoadatabase.
AcquireOnlyLogs(donotuserestrictions)
Checkthischeckboxwhenyoudonotwantto
automaticallyactivateaccessrestrictionsfor
modelsthathaveanaccessrestrictionfunction
onthecontrolpanel.
Note! Userscannotberegistered.
Startacquiringthelogimmediatelyafteradding
Checkthischeckboxtostartacquiringthelog
afteraddingaprinter.
4 Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! •Dependingontheprinter,thisisnotdisplayed.
•Fordetailsonthefactorysetprinteradministratorpassword,seetheUser'sManualoftheprinter.
Next,the"JobAccountIDregistration"
windowisdisplayed.
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2.Settinguptheserversoftware
Registering the Job Account ID and Name TheJobAccountIDandNamecanberegisteredusingthefollowingmethod.• Manualregistration.• CreateaCSVfilethatcontainstheJobAccountIDsandUserNames,andregistertheminabatch.
• UsersregisteredinWindowsonthenetworkareread.
Thissectionexplainshowtoregistermanually.Fordetailsonothermethods,see"AddingtheJobAccountID"(page44).
1 Click[Add]inthe[JobAccountIDregistration].
2 Select[AddaUser],selectthegroupthattheuserbelongstofrom[UserGroup],andclick[Next].
3 Enterthe[JobAccountID],[Name],and[E-mailaddress](canbeomitted),andclick[Add].
Memo Thee-mailaddressneedstobesetin[Notifiestotalresultbye-mail]and[Notifiesbye-mailwhenLimitValuewasexceeded]instep5.
4 Click[Next].
5 SetfunctionsfortheJobAccountID,andclick[Next].
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2.Settinguptheserversoftware
Notifiestotalresultbye-mail
Notifiesthetotalamountusedeverymonthby
email.
Notifiesbye-mailwhenLimitValuewasexceeded
Amailnotificationissentwhentheprintquantity
exceedsthelimitvalueandprintingisnolonger
possible,andwhenthelimitvalueisresetand
printingismadepossibleagain.
DonotprocessLimitValueasagroup
Limitvaluescanbesetindividuallyforusersthat
belongtoaprintergroup,andusersthatbelong
toaprintergroup.
6 Settheuserestrictions,andclick[Next].
DisablePrinting
Cancelsprinting.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
PrintInMONO
Whendisablecolorprintingisset,monochrome
printingisperformedwithoutcancellingcolor
data.
DisableCopying
Copyingusingpaneloperationsisprohibited.
Whenthisisdisabled,theprintingprohibited
settingsareapplied.
DisableColorCopying
Colorcopyingusingpaneloperationsis
prohibited.Whenthisisdisabled,thecolor
printingprohibitedsettingsareapplied.
DisableUSBMemorytoPrint
ProhibitsprintingfromaUSBmemoryusing
paneloperations.
DisableUSBMemorytoColorPrint
ProhibitscolorprintingfromaUSBmemoryusing
paneloperations.
DisableScantoE-mail
ProhibitsScantoEmailusingpaneloperations.
DisableScantoNetworkPC
ProhibitsScantonetworkPCusingpanel
operations.
DisableScantoUSBMemory
ProhibitsScantoUSBmemoryusingpanel
operations.
DisableFaxSending
Faxsendingusingpaneloperationsisprohibited.
Faxsendingthatusesthefaxdriverisalso
cancelled.
DisableScantoInternetFax
Prohibitsscantointernetfaxusingpanel
operations.
DisableScantoFaxServer
Prohibitsscantofaxserverusingpanel
operations.
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2.Settinguptheserversoftware
7 SetthelimitvaluesthatcanbeusedbyJobAccountID.
Wheneachofthelimitvaluesisexceeded,printingiscancelleduntilthevalidperiodsetinstep8.
Note! Thelimitvaluesettingsareenabledfromthepointatwhichtheserversoftwareobtainsthelogwhenthelimitvaluehasbeenexceeded.Printingcanstillbeperformedwhenthelimitvalueisexceededuntiltheserversoftwarereceivesthelog.
PrintedSheets
Setthenumberofsheetsthatcanbeprinted.
Fees
Settheupperlimitofthefeecharges.
Staple
Whentheoptionalfinisherisinstalled,setthe
numberoftimesthatthestaplercanbeused.
Whenlimitvaluesareset
☞click[Next],andproceedtostep8. Whenlimitvaluesarenotset
☞Click[Finish],andproceedtostep9.
8Settheexpirationdateforthelimitvaluessetin7,andclick[Finish].Whenthevalidperiodisexceeded,thelimitvaluecountisreset.
Donotspecify
Thevalidperiodisnotset.Whenthelimitvalue
set in 7isnotset,printingiscancelledunless
thelimitvalueisincreased,ortheusagestatus
aremanuallyreset.
By month
Setthevalidperiodinmonthunits.Setthe
numberofmonthsandbasedate(10th,20th,
endofmonth,deadline).
Byweek
Setthevalidperiodinweekunits.Setthe
numberofweeksandbaseday.
By day
Setthevalidperiodindayunits.Thenumberof
days is set.
Carryoverunusedvaluetothenextvalidperiod
Checktocarryovertheamountthatisnotused
withinthevalidperiodtothenextperiod.
9 Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! •Dependingontheprinter,thismaynotbedisplayed.
•Fordetailsonthefactorysetprinteradministratorpassword,seetheUser'sManualoftheprinter.
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2.Settinguptheserversoftware
Click[End]inthe[JobAccountIDregistration]window.
When the "Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! Dependingontheprinter,thismaynotbedisplayed.
Managing multiple printers as a group Multipleprinterscanbemanagedasonegroup.Whenmanagedasagroup,thelogcanbedisplayedingroupunits.Furthermore,theusercontrolvaluescanbesettoalloftheprintersthatbelongtothegroup.
1 Starttheserversoftware.
2 Selectthe[Printer]menu>[Managemultipleprintersasagroup].
3 Entertheprintergroupname,andclick[Next].
4 Selecttheprintertoassigntothegroupfromthelist,andclick[Finish].
Memo PressandholdtheShiftkeyorCtrlkeywhileselectingtoselectmorethan1printer.
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2.Settinguptheserversoftware
5 Registeruserstothegroup. TheJobAccountIDregistrationwindowisdisplayed.Toregisterusers,followtheinstructionsin"RegisteringtheJobAccountIDandName"(page29)andregistertheusers.
6 The[DoyouwanttoregistertheJobAccountIDregisteredinthegroup?]windowisdisplayed.
Click[Yes],andtheuserregisteredinstep5isregisteredtotheprinter.
Memo Whenlimitvaluesaresetforusersorusergroupsthatareregisteredtoprintergroups,thelimitvaluesareenabledforthetotalamountofusageforusersandusergroupsofallprintersthatbelongtotheprintergroup.
However,theusageamountofusersandusergroupsthathavethe[DonotprocessLimitValueasagroup]checkmarkcheckedarenotincluded.
Changing the printer group Theprintercanbechangedtoadifferentgroup.Thisisusefulforwhentheprinterisrelocatedtoadifferentdepartment.
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
3 Selecttheprinterwhosegroupyouwanttochange,andselectthe[Printer]menu>[ChangeaPrinterGroup].
Memo Multipleprinterscanbeselected.
4 Selectthenewgrouptobeassignedto,andclick[OK].Toremovetheprinterfromallgroups,select[Notinagroup].
5 Whenthe[DoyouwanttoregistertheJobAccountIDregisteredinthegroup?]windowisdisplayed,click[Yes].
Note! When[No]isclicked,theusersregisteredtothatgroupareprocessedasunregisteredusersinthatprinter.
Deleting the printer group
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
3 Selecttheprintergroupyouwanttodelete,andselectthe[Printer]menu>[DeleteaPrinter/PrinterGroup].
Memo Multipleprintergroupscanbeselected.
4 Click[Yes].
Memo Printersthatbelongtothedeletedprintergrouparechangedto[Notinagroup].
Backing up printer settings Printersettingscanbebackedup.Backed-upsettingscanberestoredtoadifferentcomputerthathastheserversoftwareinstalled.Thismeansthatevenifaproblemoccurswithyourcomputer,youcancontinueusingthesamesettingsonadifferentcomputer.Settingsthatcanbebackeduparetheprintersettings,userIDsettings,feesettings,andusersettingsthataresyncedwiththeActiveDirectory(OnlyEnterpriseedition).
1 Starttheserversoftware.
2 Selectthe[Printer]menu>[Backupofprintersetting].
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2.Settinguptheserversoftware
3 Specifythesavelocationandfilenameoftheprintersettings,andclick[OK].
Note! •Storethebacked-upsettingfileonadifferentcomputer.
•Werecommendcreatinganewsettingsbackupfileeachtimethesoftwaresettingsarechanged.
•Acquiredlogsarenotbackedup.
Restoring printer settings Backed-upprintersettingsarerestoredintheserversoftware.
1 Starttheserversoftware.
2 Selectthe[Printer]menu>[AddaPrinter].
3 Select[Importprintersfromafile],andspecifythefilepathofthesettingbackupfile.
Theextensionofthesettingsbackupfileis "dat".
Youcanalsoclickthe[Reference]buttonandselectthefile.
4 Click[Finish].
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2.Settinguptheserversoftware
5 Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].
6 Whentheprinterregistrationresultsnotificationwindowisdisplayed,click[Close].
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2.Settinguptheserversoftware
2
Memo
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3. Setting up the client software
SettingupinWindows ...........38
SettingupinMacOS ............40
SettingupinMacOSX ............40
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3.Settinguptheclientsoftware
3
3. Setting up the client softwareThissectionexplainshowtosetuptheprintjobaccountingclientsoftwarewithplugins.
Setting Job Accounting ModeJobAccountingModeisamethodofsettingtheUserNameandJobAccountIDintheWindowsclientcomputer.Thereare4modes.Thedefaultstatusistheunsupportedmode.
Memo JobAccountingModesettingscanonlybeconfiguredinaprintdriverthatsupportsPrintJobAccouting.
Tab
ThetabforsettingtheUserNameandJob
AccountIDtotheprintdriverpropertiesis
displayed.
Itisusedbytheuserthemselvestosetor
changetheUserNameandJobAccountID.
Popup
ApopupwindowforsettingtheUserNameand
JobAccountIDtobesentforeachprintjobis
displayed.
Itisusedwhen1computerisusedbymultiple
users.
Note! •DonotselectthiswhenusingtheWindowsXPsimpleuserswitchingfunction.
•Evenifprintingisperformedonthesharedprinterclientside,theinputwindowisnotdisplayed.UseHideforsharedprinters.
•PopupmodecannotbeselectedforWindows7/Server2008R2/Vista/Server2008.
Setting up in Windows
Operating Environment ●Windows7/Windows7(64bitversion)
●WindowsVista/WindowsVista(64bitversion)
●WindowsServer2008R2
●WindowsServer2008/WindowsServer2008(x64version)
●WindowsXP/WindowsXP(x64version)
●WindowsServer2003/WindowsServer2003(x64version)
●Windows2000
Installing the Client SoftwareFordetailsonhowtoinstalltheclientsoftware,seethe“InstallationManual”.
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3.Settinguptheclientsoftware
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3
Hide
Evenifprintingisperformedontheshared
printerclientside,theinputwindowisnot
displayed.Usethehidemodeforshared
printers.ThesystemadministratorcreatesanID
filethatcontainstheJobAccountIDandUser
NamethatcorrespondtotheWindowsloginuser
inadvance.Byspecifyingthisfilewiththeclient
software,theuserthatperformedtheprinting
isidentified,andthecorrespondingJobAccount
IDisautomaticallyacquired.Furthermore,the
sameJobAccountIDcanbesetforalllogin
users.Theusersdonotneedtoconfigure
settingsortoknowtheirownJobAccountID.
WhenusingtheWindowscomputerasaprint
serverandtheprinterasasharedprinter,install
andusetheclientsoftwareontothecomputerto
beusedasaprintserver.
Notsupported
Usersidentificationisnotperformed,andall
jobsarerecognizedasUnregisteredID.The
UserNameistheusernameusedtologinto
windows,andtheJobAccountIDis0.Used
whenuserrecognitionisnotneeded.
Thissectionexplainshowtosetthetabmode.Fordetailsonhowtochangeothermodes,see"ChangingJobAccountingMode"(page130).
1 Selecttheprinterdriveroftheprinterthatwillacquirethelogfromthe[Driver]list.Tosetalloftheprinterdriverstothesamemode,check[Setthesamemodeforalldrivers].
Note! Whenthesharedprinterisused,donotusethefunctionthatsetsallprinterdriverstothesamemode.Whenusingasharedprinterontheclientsidetoprint,theaccountinformationisnotoutput.
2 Select[Tab],andclick[Change].
3 Click[OK]inthechangesuccessfulwindow.
4 Select[File]menu>[Close].
5 InWindows7/Server2008R2/Vista/Server2008mselect[Start]>[ControlPanel],andclick[Printer].(ForWindowsXP/Server2003,select[Start]>[PrintersandFAX].InWindows2000,select[Start]>[Settings]>[Printer].)
6 Ontheprinterdrivericon,right-clickthemousebuttonandselect[Properties].
7 Inthe[JobAccounting]tab,entertheUserNameandJobAccountID.
Inthedefaultsettings,theUserNameistheusernameusedtologintoWindows,andtheJobAccountIDis1.
8 Click[OK].
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3.Settinguptheclientsoftware
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3
Setting up in Mac OS
Note! Dependingonthemodelorprintdriverused,thesettingmethodoroperatingenvironmentmaydiffer.
WhentheprinterdriversareinstalledinMacOS,thepluginsareinstalledtogether.SettheUserNameandJobAccountIDinthe[JobAccounting]paneloftheprintdialog.
Note! Ifprintingisperformedwithoutconfiguringthesesettings,theUserNameisblankandtheJobAccountIDis0inthelog.
Configuring the plugins
1 SetuptheprinterdriversinMacOS.
2 Selectthe[File]menu>[DesktopPrint].
3 Selectthe[JobAccounting]panel.
4 SettheUserNameandJobAccountID,andclick[SaveSettings].
5 Click[OK]intheconfirmationwindow.
6 Click[Cancel]toclosethedialogbox.
Setting up in Mac OS X
Operating Environment MacintoshrunningMacOSX10.3orlater
Note! Dependingonthemodelorprintdriverused,theoperatingenvironmentmaydiffer.
Installing the client softwareFordetailsonhowtoinstalltheclientsoftware,seethe“InstallationManual”.
Memo TheClientsoftwareisautilityforregistering,editingandmanagingJobAccountingIDforthejobaccount.
Registering the JobAccountingIDDouble-clickthePrintJobAccoutingicon.
1 Click[New].
2 EntertheloginnameusedforMacOSX,and the JobAccountingIDandUserNameforPrintJobAccouting,andclick[Save].
Memo Repeatthisoperationtoregistermultipleusers.
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3.Settinguptheclientsoftware
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3
3 Click[Save].
4 Enterthepassword,andclick[OK].
5 Quittheclientsoftware.
Registering multiple users together MultipleJobAccountingIDandUserNamecanberegisteredusingaCSVfile.ThisisusefulwhenmultipleloginusernamesareusedinMacOSX.
1 UsecommerciallyavailablesoftwaretoprepareaCSVfile.
IntheCSVfile,entertheMacOSXloginname,JobAccountingIDandUserNameinthisorder.1 Using1lineforeachuser,entertheMac
OSXloginname,JobAccountingIDandUserName.
2 SavetheCSVformatfile.
2 Usetheclientsoftwaretoregister.
1 Double-clickthePrintJobAccoutingicon.2 SelectImportfromthefilemenu.3 ImporttheCSVfilecreatedin1.
4 Click[Save].
5 Enterthepassword,andclick[OK].
6 Quittheclientsoftware.
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3.Settinguptheclientsoftware
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3
Changing the JobAccountingID and UserName TheClientsoftwarecanbeusedtochangeJobAccountingIDandUserNamethathavealreadybeenregistered.
1Double-clickthePrintJobAccoutingicon.
2Selecttheuserthatyouwanttochange,andclick[Edit].
3EnterthenewJobAccountingIDandUserName,andclick[Save].
4Click[Save].
5Enterthepassword,andclick[OK].
6Quittheclientsoftware.
Deleting the JobAccountingID and UserName
1Double-clickPrintJobAccouting.
2Selecttheuserthatyouwanttodelete,andclick[Delete].
Memo Todeleteallregisteredusers,click[DeleteAll].
3Click[Save].
4Enterthepassword,andclick[OK].
5Quittheclientsoftware.
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4. Job Account ID Management
AddingtheJobAccountID ...........44
RegisteringthesameJobAccountIDto multipleprinters ...........52
DeletingaJobAccountIDorUserGroup ..........58
ChangingJobAccountIDandUserGroup settings ...........59
CheckingtheusagestatusofindividualJob AccountIDsandUserGroups ...........61
Receivinglogresultsbye-mail ...........63
AssociatingJobAccountIDstoauthentication users ............64
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4.JobAccountIDManagement
4
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4. Job Account ID ManagementThissectionexplainshowtoaddordeleteaJobAccountID,howtochangesettingsfortheJobAccountIDuserestrictions,andmanagementofJobAccountIDs.
Note! Thewindowandsettingcontentsdifferdependingontheprintermodel.
Adding the Job Account ID JobAccountIDscanbeaddedasrequired.Addthemusingoneofthefollowingmethods.
•Addingmanually.
•Creatingauserlistfileandaddinginabatch.
•UsersregisteredinWindowsonthenetworkareread.
FordetailsonJobAccountIDs,see"PreparingUserInformation"(page16).
Adding manually
1CheckthattheprinterpowerisON.
2Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5 Inthe[User]tab,click[Register].
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4.JobAccountIDManagement
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6 Click[Add].
7Select[AddaUser],selectthegroupthattheuserbelongstofrom[UserGroup],andclick[Next].
8Enterthe[JobAccountID],[Name],and[E-mailaddress](canbeomitted),andclick[Add].
Note! IfthenamesoruserIDsduplicateusersthatarealreadyregisteredintheprinter,theycannotbeadded.
Memo Thee-mailaddressneedstobesetin[Notifiestotalresultbye-mail]and[Notifiesbye-mailwhenLimitValuewasexceeded]in"Settingfunctionsoruserestrictions"(page49).
9 Click[Next].
Proceedto"Settingfunctionsoruserestrictions"
(page49).
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4.JobAccountIDManagement
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<ForExcel>
1 EntertheName,JobAccountIDandE-mailaddressforeachuseronanindividualline.EntertheJobAccountID.TheE-mailaddresscanbeomitted.
Name JobAccountID
E-mailaddress
2 SaveinCSVfileformat.
2 CheckthattheprinterpowerisON.
3 Starttheserversoftware.
4 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
5 Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
6 Inthe[User]tab,click[Register].
Creating a CSV file to add in a batch UserscanbeaddedbycreatingaCSVfilethatcontainstheJobAccountID,NameandE-mailaddress,andimportingthefile.
Note! IftheUserNamesorJobAccountIDsintheCSVfileduplicateusersthatarealreadyregisteredintheprinter,theprinterinformationremains,andonlythenamesandJobAccountIDsthatarenotduplicatedareadded.
1 CreateaCSVfileusingsoftwaresuchasNotepadorExceletc.
<ForNotepad>
1 EntertheName,JobAccountID,andE-mailaddressforeachuseronanindividualline.EntertheJobAccountID.SeparatetheName,JobAccountIDandE-mailaddresswithacomma(,).TheE-mailaddresscanbeomitted.
Name JobAccountID
E-mailaddress
2 Saveintextformatwiththeextension"CSV".
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4.JobAccountIDManagement
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7 Click[Add].
8 Select[AddaUser],selectthegroupthattheuserbelongstofrom[UserGroup],andclick[Next].
9 Click[File].
SpecifytheCSVfilecreatedin1,andclick[Open].
CheckthattheJobAccountIDandNamehavebeenaddedtotheuserlist.
Click[Next].
Proceedto"Settingfunctionsoruse
restrictions"(page49).
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4.JobAccountIDManagement
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Importing users registered in Windows UsernameinformationfromWindowsspecifiedonthenetworkcanbeobtainedandregisteredasabatchtotheserversoftware.Namesthatcanbeobtainedareaccountsregisteredonthespecifiedcomputer.
Note! •Accesspermissionforthespecifiedcomputerisrequired.
•Ifthenamesofusersthatarealreadyregisteredtotheprinterandthoseregisteredtothecomputerareduplicated,theprinterinformationisnotimported,andonlynamesthatarenotduplicatedareadded.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5 Inthe[User]tab,click[Register].
6 Click[Add].
7 Select[AddaUser],selectthegroupthattheuserbelongstofrom[UserGroup],andclick[Next].
8 Click[RemoteServer].
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4.JobAccountIDManagement
4
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9 Selectthecomputerfromwhichtoobtainuserinformationfromin[ImportSource],andclick[Add].
Usersthatareregisteredasaccountsintheselectedcomputerareaddedtothe[User]list.TheJobAccountIDisassignedatrandom.
Ifuserinformationthatisnotrequiredhasbeenadded,selectName,andclick[Delete].
Click[OK].
CheckthattheJobAccountIDandNamehavebeenaddedtotheuserlist.
Click[Next].
Proceedto"Settingfunctionsoruse
restrictions"(page49).
Setting functions or use restrictions
Memo ThefollowingstepsapplytoallJobAccountIDsregisteredinthestepsfrompage44topage49.ThesecanbechangedforindividualJobAccountIDsafterwards.
1 SetfunctionsfortheJobAccountID,andclick[Next].
Notifiestotalresultbye-mail
Notifiesthetotalamountusedeverymonthby
e-mail.
Notifiesbye-mailwhenLimitValuewasexceeded
Amailnotificationissentwhentheprintquantity
exceedsthelimitvalueandprintingisnolonger
possible,andwhenthelimitvalueisresetand
printingismadepossibleagain.
DonotprocessLimitValueasagroup
Limitvaluescanbesetindividuallyforprinter
usersthatbelongtoaprintergroup,andusers
thatbelongtoausergroup.
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4.JobAccountIDManagement
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2 Settheuserestrictions,andclick[Next].
DisablePrinting
Cancelsprinting.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
PrintInMono
Whendisablecolorprintingisset,monochrome
printingisperformedwithoutcancellingcolor
data.
DisableCopying
Copyingusingpaneloperationsisprohibited.
Whenthisisdisabled,theprintingprohibited
settingsareapplied.
DisableColorCopying
Colorcopyingusingpaneloperationsis
prohibited.Whenthisisdisabled,thecolor
printingprohibitedsettingsareapplied.
DisableUSBMemorytoPrint
ProhibitsprintingfromaUSBmemoryusing
paneloperations.
DisableUSBMemorytoColorPrint
ProhibitscolorprintingfromaUSBmemoryusing
paneloperations.
DisableScantoE-mail
ProhibitsScantoe-mailusingpaneloperations.
DisableScantoNetworkPC
ProhibitsScantonetworkPCusingpanel
operations.
DisableScantoUSBMemory
ProhibitsScantoUSBmemoryusingpanel
operations.
DisableFaxSending
Faxsendingusingpaneloperationsisprohibited.
Faxsendingthatusesthefaxdriverisalso
cancelled.
DisableScantoInternetFax
Prohibitsscantointernetfaxusingpanel
operations.
DisableScantoFaxServer
Prohibitsscantofaxserverusingpanel
operations.
Assigntoausergroup,andif[DonotprocessLimitValueasagroup]isnotcheckedinstep1,click[Finish]andproceedtostep5.Inothersituations,click[Next]andproceedtostep3.
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4.JobAccountIDManagement
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3 SetthelimitvaluesthatcanbeusedbyJobAccountID.
Wheneachofthelimitvaluesisexceeded,printingiscancelleduntilthevalidperiodsetinstep4.
Note! Thelimitvaluesettingsareenabledfromthepointatwhichtheserversoftwareobtainsthelogwhenthelimitvaluehasbeenexceeded.Printingcanstillbeperformedwhenthelimitvalueisexceededuntiltheserversoftwarereceivesthelog.
PrintedSheets
Setthenumberofsheetsthatcanbeprinted.
Fees
Settheupperlimitofthefeecharges.
Staple
Whentheoptionalfinisherisinstalled,setthe
numberoftimesthatthestaplercanbeused.
Whenlimitvaluesareset
☞click[Next],andproceedtostep4.
Whenlimitvaluesarenotset
☞click[Finish],andproceedtostep5.
4 Setthevalidperiodforthelimitvaluesset in 3,andclick[Finish].
Whenthevalidperiodisexceeded,thelimitvaluecountisreset.
Donotspecify
Thevalidperiodisnotset.Whenthelimitvalue
set in 3isnotset,printingiscancelledunless
thelimitvalueisincreased,ortheusagestatusis
manuallyreset.
By month
Setthevalidperiodinmonthunits.Setthe
numberofmonthsandbasedate(10th,20th,
endofmonth,deadline).
Byweek
Setthevalidperiodinweekunits.Setthe
numberofweeksandbaseday.
By day
Setthevalidperiodindayunits.Thenumberof
days is set.
Carryoverunusedvaluetothenextvalidperiod
Checktocarryovertheamountthatisnotused
withinthevalidperiodtothenextperiod.
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4.JobAccountIDManagement
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Registering the same Job Account ID to multiple printers
TheJobAccountIDsandNamessetinaprintercanbecopiedtoadifferentprinter.
Note! •IftheJobAccountIDorNameoftheusersthatarealreadyregisteredtothecopydestinationprinterareduplicatedfromusersinthecopysourceprinter,theinformationinthecopydestinationprinterremains,andonlyNamesandJobAccountIDsthatarenotduplicatedareaddedfromthecopysource.
•UserestrictionsettingsarealsocopiedtogetherwiththeJobAccountID.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5 Inthe[User]tab,click[Register].
6 Click[OtherPrinter].
5 Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! •Dependingontheprinter,thismaynotbedisplayed.
•Fordetailsonthefactorysetprinteradministratorpassword,seetheUser'sManualoftheprinter.
6 Click[End]inthe[JobAccountIDregistration]window.
7 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].
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7 Selectaprinterorprintergroupthatalreadyhasuserinformationregisteredfrom[ImportSource],andclick[Add].
TheJobAccountIDsandNamesregisteredintheselectedprinterorprintergroupareaddedtothe[User]list.
8 Ifuserinformationthatisnotrequiredhasbeenadded,selecttheName,andclick[Delete].
9 Click[OK].
Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! Dependingontheprinter,thismaynotbedisplayed.
CheckthattheJobAccountIDandNamehavebeenaddedtotheuserlist.
Click[End]inthe[JobAccountIDregistration]window.
Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].
Managing multiple users as a group MultipleJobAccountIDscanbemanagedasonegroup.Whenmanagedasagroup,thelogcanbedisplayedingroupunits.Furthermore,thelimitvaluescanbesettoalloftheusersthatbelongtothegroup.
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
3 Selecttheprinterforwhichyouwanttocreateausergroup,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
4 Click[Registration]intheusertab.
5 Click[Add].
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6 Select[ManagementmultipleJobAccountIDasagroup],enterthe[GroupName]and[E-mailaddress](canbeomitted),andclick[Next].
Memo Thee-mailaddressneedstobesetin[Notifiestotalresultbye-mail]and[Notifiesbye-mailwhenLimitValuewasexceeded]instep8.
7 Selecttheuserthatyouwanttoassigntothegroup,andclick[Next].
8 Setthefunctionsforthegroup,andclick[Next].
Notifiestotalresultbye-mail
Notifiesthetotalamountusedeverymonthby
email.
Notifiesbye-mailwhenLimitValuewasexceeded
Amailnotificationissentwhentheprintquantity
exceedsthelimitvalueandprintingisnolonger
possible,andwhenthelimitvalueisresetand
printingismadepossibleagain.
DonotprocessLimitValueasagroup
Limitvaluescanbesetindividuallyforuser
groupsofprintersthatbelongtotheprinter
group.
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9 Settheuserestrictions,andclick[Next].
DisablePrinting
Cancelsprinting.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
PrintInMono
Whendisablecolorprintingisset,monochrome
printingisperformedwithoutcancellingcolor
data.
DisableCopying
Copyingusingpaneloperationsisprohibited.
Whenthisisdisabled,theprintingprohibited
settingsareapplied.
DisableColorCopying
Colorcopyingusingpaneloperationsis
prohibited.Whenthisisdisabled,thecolor
printingprohibitedsettingsareapplied.
DisableUSBMemorytoPrint
ProhibitsprintingfromaUSBmemoryusing
paneloperations.
DisableUSBMemorytoColorPrint
ProhibitscolorprintingfromaUSBmemoryusing
paneloperations.
DisableScantoE-mail
ProhibitsScantoe-mailusingpaneloperations.
DisableScantoNetworkPC
ProhibitsScantonetworkPCusingpanel
operations.
DisableScantoUSBMemory
ProhibitsScantoUSBmemoryusingpanel
operations.
DisableFaxSending
Faxsendingusingpaneloperationsisprohibited.
Faxsendingthatusesthefaxdriverisalso
cancelled.
DisableScantoInternetFax
Prohibitsscantointernetfaxusingpanel
operations.
DisableScantoFaxServer
Prohibitsscantofaxserverusingpanel
operations.
Createausergroupintheprintergroup,andif[DonotprocessLimitValueasagroup]isnotcheckedinstep8,click[Finish]andproceedtostep.Inothersituations,click[Next]andproceedtostep.
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Setthelimitvaluesthatcanbeusedbytheusergroup.
Ifthetotalamountusedbyallusersthatbelongtothegroupexceedsthelimitvalues,printingiscancelledforallusersthatbelongtothegroupuntilthevalidperiodsetinstep.
Note! Thelimitvaluesettingsareenabledfromthepointatwhichtheserversoftwareobtainsthelogwhenthelimitvaluehasbeenexceeded.Printingcanstillbeperformedwhenthelimitvalueisexceededuntiltheserversoftwarereceivesthelog.
PrintedSheets
Setthenumberofsheetsthatcanbeprinted.
Fees
Settheupperlimitofthefeecharges.
Staple
Whentheoptionalfinisherisinstalled,setthe
numberoftimesthatthestaplercanbeused.
Whenlimitvaluesareset
☞click[Next],andproceedtostep.
Whenlimitvaluesarenotset
☞click[Finish],andproceedtostep.
Setthevalidperiodforthelimitvaluesset in ,andclick[Finish].
Whenthevalidperiodisexceeded,thelimitvaluecountisreset.
Donotspecify
Thevalidperiodisnotset.Whenthelimitvalue
set in 3isexceeded,printingiscancelledunless
thelimitvalueisincreased,ortheusagestatusis
manuallyreset.
By month
Setthevalidperiodinmonthunits.Setthe
numberofmonthsandbasedate(10th,20th,
endofmonth,deadline).
Byweek
Setthevalidperiodinweekunits.Setthe
numberofweeksandbaseday.
By day
Setthevalidperiodindayunits.Thenumberof
days is set.
Carryoverunusedvaluetothenextvalidperiod
Checktocarryovertheamountthatisnotused
withinthevalidperiodtothenextperiod.
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Click[End]inthe[JobAccountIDregistration]window.
Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].
Changing the user group
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
3 Selecttheprinterwhoseusergroupyouwanttochange,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
4 Inthe[User]tab,click[Register].
5 Selecttheuserwhosegroupyouwanttochange,andclick[ChangeGroup].
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6 Selectthenewgrouptobeassignedto,andclick[OK].Toremovetheprinterfromallgroups,select[Notinagroup].
7 Click[End].
8 Checkthatthegroupischanged,andclick[OK].
Deleting a Job Account ID or User Group
Note! [LocalPrint],[EmailToPrint],and[UnregisteredID]cannotbedeleted.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5 Inthe[User]tab,click[Register].
6 SelecttheNameorGroupNamefromthe[ListofregisteredIDs],andclick[Delete].
7 Click[Yes]intheconfirmationwindow.
8 Click[End]inthe[JobAccountIDregistration]window.
9 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].
Memo Whenausergroupisdeleted,theusersthatbelongedtothedeletedusergrouparechangedto[Notinagroup].
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Changing Job Account ID and User Group settings
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5 Inthe[User]tab,click[Register].
6 SelecttheNameorGroupNamewhosesettingsyouwanttochangefromthe[ListofregisteredIDs],andclick[Change].
7 Changethesettingsinthe[JobAccountID](or[UserGroup]forgroups),[UserRestrictions],and[LimitValue]tabs,andclick[OK].
Job Account ID tab
Name
Thiscanbespecifiedinamaximumof80
characters.""" cannotbeused.
Note! TheJobAccountIDcannotbechanged. InordertochangetheJobAccountID,
deletetheJobAccountIDandthenaddit again.
E-mailaddress
Entertosendane-mailwhentheuseamountor
limitvaluesareexceeded.
UserGroup
Setthegrouptoassigntheuserto.
Ifyoudonotwanttoassigntheusertoagroup,
select[Notinagroup].
Notifiestotalresultbye-mail
Notifiesthetotalamountusedeverymonthby
e-mail.
Notifiesbye-mailwhenLimitValuewasexceeded
Amailnotificationissentwhentheprintquantity
exceedsthelimitvalueandprintingisnolonger
possible,andwhenthelimitvalueisresetand
printingismadepossibleagain.
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DonotprocessLimitValueasagroup
Printerlimitvaluescanbesetindividuallyfor
users/usergroupsthatbelongtoprintergroups,
andusersthatbelongtousergroups.
User Restriction tab
DisablePrinting
Cancelsprinting.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
PrintInMono
Whendisablecolorprintingisset,monochrome
printingisperformedwithoutcancellingcolor
data.
DisableCopying
Copyingusingpaneloperationsisprohibited.
Whenthisisdisabled,theprintingprohibited
settingsareapplied.
DisableColorCopying
Colorcopyingusingpaneloperationsis
prohibited.Whenthisisdisabled,thecolor
printingprohibitedsettingsareapplied.
DisableUSBMemorytoPrint
ProhibitsprintingfromaUSBmemoryusing
paneloperations.
DisableUSBMemorytoColorPrint
ProhibitscolorprintingfromaUSBmemoryusing
paneloperations.
DisableScantoE-mail
ProhibitsScantoe-mailusingpaneloperations.
DisableScantoNetworkPC
ProhibitsScantonetworkPCusingpanel
operations.
DisableScantoUSBMemory
ProhibitsScantoUSBmemoryusingpanel
operations.
DisableFaxSending
Faxsendingusingpaneloperationsisprohibited.
Faxsendingthatusesthefaxdriverisalso
cancelled.
DisableScantoInternetFax
Prohibitsscantointernetfaxusingpanel
operations.
DisableScantoFaxServer
Prohibitsscantofaxserverusingpanel
operations.
Limit Value tab
PrintedSheets
Setthenumberofsheetsthatcanbeprinted.
Fees
Settheupperlimitofthefeecharges.
Staple
Whentheoptionalfinisherisinstalled,setthe
numberoftimesthatthestaplercanbeused.
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Valid PeriodThevalidperiodisdisplayedwhenlimitvaluesareset.Whenthevalidperiodisexceeded,thelimitvaluecountisreset.
Donotspecify
Thevalidperiodisnotset.Whenthelimitvalue
isexceeded,printingiscancelledunlessthe
limitvalueisincreased,ortheusagestatusis
manuallyreset.
By month
Setthevalidperiodinmonthunits.Setthe
numberofmonthsandbasedate(10th,20th,
endofmonth,deadline).
Byweek
Setthevalidperiodinweekunits.Setthe
numberofweeksandbaseday.
By day
Setthevalidperiodindayunits.Thenumberof
days is set.
Carryoverunusedvaluetothenextvalidperiod
Checktocarryovertheamountthatisnotused
withinthevalidperiodtothenextperiod.
Note! •Thelimitvaluesettingsareenabledfromthepointatwhichtheserversoftwareobtainsthelogwhenthelimitvaluehasbeenexceeded.Printingcanstillbeperformedwhenthelimitvalueisexceededuntiltheserversoftwarereceivesthelog.
•Ifthevalidperiodischanged,aconfirmationwindowisdisplayedtocheckwhetherornottoresettheusagestatus.Toresettheusagestatus,click[Yes].
8 Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! Dependingontheprinter,thismaynotbedisplayed.
9 Click[End]inthe[JobAccountIDregistration]window.
Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].
Checking the usage status of individual Job Account IDs and User Groups
Checking the usage status
Note! Tocheckorresettheusagestatusincludingthelogremainingintheprinter,firstreferto"Immediatelyacquiringthelog"(page192),andacquirethelog.
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
3 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
4 Inthe[User]tab,click[Register].
5 SelecttheNameorGroupNamethatyouwanttocheckfromthe[ListofregisteredIDs],andclick[Change].
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6 Checkthe[UsageStatus]tab.
PrintedSheets
Thenumberofsheetsprinteduntilnowandthe
remainingnumberofprintsaredisplayed.
Fees
Thefeesincurreduntilnowandtheremainingfee
amountaredisplayed.
Staple
Whentheoptionalfinisherisinstalled,the
numberoftimesthestaplerwasuseduntilnow
andtheremainingnumberoftimesaredisplayed.
Memo •Theusagestatusoftheusersandusergroupsregisteredtotheprintergroupisthetotalusageamountoftheusersandusergroupsfromallprintersthatbelongtotheprintergroup.Also,theusagestatusoftheusergroupisthetotalusageamountofallusersthatbelongtotheusergroup.However,theusageamountofusersandusergroupsthathavethe[DonotprocessLimitValueasagroup]checkmarkcheckedarenotincluded.
•WhenavalidperiodissetfortheJobAccountID,whentheperiodhaspassed,theusagestatusvalueisautomaticallyresetto0.
7 Whentheconfirmationiscompleted,click[OK].
8 Click[End]inthe[JobAccountIDregistration]window.
9 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].
Resetting the usage status
1 Followthestepsfrom1 to 5 in "Checkingtheusagestatus"(page59).
2 Checkthe[Reset]checkboxinthe[UsageStatus]tab,andclick[OK].
Note! Ifthe[Status]inthe[JobAccountID]tab(or[UserGroup]tabforgroups)is"DisablePrinting(Exceededthelimitvalue)",itcannotberesetunlesstheprinterpowerisON.
3 Click[Yes]intheconfirmationwindow.
4 Click[End]inthe[JobAccountIDregistration]window.
5 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].
Memo Whentheusagestatusoftheuserandusergroupregisteredtotheprintergroupisreset,theusagestatusoftheusersandusergroupsofallprintersthatbelongtotheprintergrouparereset.Also,whentheusagestatusofausergroupisreset,theusagestatusofallusersthatbelongtotheusergrouparereset.However,theusagestatusofusersandusergroupsthathavethe[DonotprocessLimitValueasagroup]checkmarkcheckedarenotreset.
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Receiving log results by e-mail
Logresultscanbenotifiedbye-mailtotheusereverymonth.
Note! Theoutgoingmailserverandsender'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).
Memo •Themailissentofthedayafterthedeadline(defaultsettingisendofthemonth)setinthe"Changingthedeadline"(page191).
•Itemstobeloggedcanbechangedin "Changing the log items to be exported"(page197).
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
3 Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
4Inthe[User]tab,click[Register].
5Selecttheusertoset,andclick[Change].
6EntertheE-mailaddressinthe[E-mailaddress]fieldofthe[JobAccountID]tab,andcheckthe[Notifiestotalresultbye-mail]checkbox.
7Click[OK].
8Click[End]inthe[JobAccountIDregistration]window.
9Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].
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4Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5Click[AuthenticationUser]inthe[User]tab.
TheassociationbetweentheusernameregisteredtotheprinterandJobAccountIDisacquiredanddisplayedintheregisterlist.
Associating Job Account IDs to authentication users
Inmodelsthathaveanaccessrestrictionfunctiononthecontrolpanelinwhichusername/passwordauthenticationisbeingused,aJobAccountIDcanbeassociatedwithusernamesthatperformauthentication.WhenaJobAccountIDisassociatedwithausername,whenthatusername/passwordareusedtologintothecontrolpanel,orwhentheusername/passwordaresetintheprinterdriverwhenprintingisperformed,theuserestrictionsassociatedwiththeJobAccountIDareenabled.
Note! •"Admin"cannotbespecifiedastheusername.
•ThesameJobAccountIDcanbeassociatedwithdifferentusernames.
Adding manually
1CheckthattheprinterpowerisON.
2Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
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6 Enterthe[UserName]intheusername,selecttheJobAccountIDthatyouwanttoassociatewiththeusernamefrom[JobAccountID],andclick[Add].Todeleteassociations,selecttheassociationthatyouwanttodeletefromtheregistrationlist,andclick[Delete].
7 Click[Registration].Note! •Registerallassociationsbetweenthe
registrationlistusernamesandJobAccountIDs.
•Theassociationsdeletedfromtheregistrationlistarealsodeletedfromtheprinter.
8 Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! Fordetailsonthefactorysetprinteradministratorpassword,seetheUser'sManualoftheprinter.
9 Whenamessageshowingthattheprocesswassuccessfulisdisplayed,click[OK].
Click[End].
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Creating a CSV file to add in a batch ACSVfilethatcontainstheUserNameandJobAccountIDcanbecreated,andassociationsaddedtotheusernamesandJobAccountIDsbyimportingthefile.
1 CreateaCSVfileusingsoftwaresuchasNotepadorExceletc.
<ForNotepad>
1TheauthenticationuserandJobAccountIDareincludedforeachuserindividuallyonaseparateline.TheauthenticationuserandJobAccountIDareseparatedwithacomma(,).
2 Saveintextformatwiththeextension"CSV".
<ForExcel>
1 TheauthenticationuserandJobAccountIDareincludedforeachuserindividuallyonaseparateline.
2 SaveinCSVfileformat.
2CheckthattheprinterpowerisON.
3Starttheserversoftware.
4Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
5Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
6Inthe[User]tab,click[AuthenticationUser].
TheassociationbetweentheUserNameregisteredtotheprinterandJobAccountIDisacquiredanddisplayedintheregisterlist.
7Click[File].
8SpecifytheCSVfilecreatedin1,andclick[Open].
9 CheckthattheUserNameandJobAccountIDhavebeenaddedtotheregistrationlist.
Note! WhenaJobAccountIDthatisnotregisteredtotheprinterisspecified,theregistrationlistisnotdisplayed.AJobAccountIdneedstobeaddedinadvance.
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Click[Registration].Note! •Registerallassociationsbetweenthe
registrationlistUserNamesandJobAccountIDs.
•Theassociationsdeletedfromtheregistrationlistarealsodeletedfromtheprinter.
Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! Fordetailsonthefactorysetprinteradministratorpassword,seetheUser'sManualoftheprinter.
Whenamessageshowingthattheprocesswassuccessfulisdisplayed,click[OK].
Click[End].
Importing users registered in Windows UsernameinformationcanbeacquiredfromWindowsspecifiedonthenetwork,andaJobAccountIDcanbeassociated.Usernamesthatcanbeobtainedareaccountsregisteredonthespecifiedcomputer.
Note! Accesspermissionforthespecifiedcomputerisrequired.
1CheckthattheprinterpowerisON.
2Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5Inthe[User]tab,click[AuthenticationUser].
TheassociationbetweentheUserNameregisteredtotheprinterandJobAccountIDisacquiredanddisplayedintheregisterlist.
6Click[RemoteServer].
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7Whenthecomputerfromwhichuserinformationisacquiredisselectedin[ImportSource],theacquiredUserNameisdisplayedinthe[User]list.
8 Selecttheusernamefromthe[UserName]list,selecttheJobAccountIDtobeassociatedfromthe[JobAccountID]listandclick[Add],andtheUserNameandJobAccountIDareaddedtothe[User]list.
9 Click[OK].
CheckthattheUserNameandJobAccountIDhavebeenaddedtotheregistrationlist.
Click[Register].Note! •Registerallassociationsbetweenthe
registrationlistUserNamesandJobAccountIDs.
•Theassociationsdeletedfromtheregistrationlistarealsodeletedfromtheprinter.
Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Whenamessageshowingthattheprocesswassuccessfulisdisplayed,click[OK].
Click[End].
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Importing from a different printer TheassociationsofUserNamesandJobAccountIDssetinaprintercanbecopiedtoadifferentprinter.
Note! IftheassociationsbetweenUserNamesandJobAccountIDsalreadyregisteredinthecopydestinationprinterareduplicatedbythoseinthecopysourceprinter,thecopydestinationinformationremains,andtheassociationsofUserNamesandJobAccountIDsthatarenotduplicatedareadded.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5 Inthe[User]tab,click[AuthenticationUser].
TheassociationbetweentheusernameregisteredtotheprinterandJobAccountIDisacquiredanddisplayedintheregisterlist.
6 Click[OtherPrinter].
7 Selecttheprinterfromwhichuserinformationisacquiredin[ImportSource]andclick[Add],andtheUserNamesandJobAccountIDsareaddedtothe[User]list.
8 Click[OK].
9 CheckthattheUserNameandJobAccountIDhavebeenaddedtotheregistrationlist.
Click[Registration].Note! •Registerallassociationsbetweenthe
registrationlistusernamesandJobAccountIDs.
•Theassociationsdeletedfromtheregistrationlistarealsodeletedfromtheprinter.
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Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Whenamessageshowingthattheprocesswassuccessfulisdisplayed,click[OK].
Click[End].
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Settinguserestrictionstotheloginname ...........72
Settinguserestrictionstotheapplicationname ...........78
Settinguserestrictionstothedocumentname ...........82
Settinguserestrictionstothehostname ...........85
Addingsettingstoprinters ...........89
Displayinguserestrictionsthatarealready registeredinprinters ...........89
Deletinguserestrictions ...........90
Changinguserestrictions ...........91
Deletingalluserestrictions ...........93
Temporarilydisablinguserestrictions ...........94
Enablinguserestrictions ...........95
5. Managing use restrictions
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5. Managing use restrictions Thissectionexplainshowtomanageuserestrictions,suchasaddingordeletinguserestrictionstologinnames,applicationnames,documentnames(URL),andhostnamesincludedinprintjobs.
5 Select[Manual]astheregistrationmethod.
6 Entertheloginnamethatyouwanttoaddsettingstointheloginnameinputfield.
7 Selecttheuserestrictionsthatyouwantto use.
Setting use restrictions to the login name
Ifrequired,userestrictionscanbesettotheloginname.Addthesettingsusingoneof the following methods.
•Addingmanually
•Addingfromthelog
•Creatingaloginnamelistfileandaddinginabatch
•UsersregisteredinWindowsonthenetworkareread
Adding manually
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3Clickthe[Policy]menu>[EditPolicy].
4Clickthe[LoginName]tab.
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EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
8 Click[Add]inthePolicyfield. The added login name and use restrictionsaredisplayedinthe[PolicyforLoginName]list.
9 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters"(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
Adding from the log Userestrictionscanbesettotheloginnamesincludedinanacquiredlog.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[LoginName]tab.
5 Select[Log]astheregistrationmethod.
6 Selecttheloginnamethatyouwanttoaddsettingsfromthelistto.
7 Selecttheuserestrictionsthatyouwantto use.
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EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
8 Click[Add]inthePolicyfield. The added login name and use restrictionsaredisplayedinthe[PolicyforLoginName]list.
9 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters"(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
Creating a CSV file to add in a batch YoucancreateaCSVfilethatcontainstheloginnames,andaddsettingstotheloginnamesbyimportingthefile.
1 CreateaCSVfileusingsoftwaresuchasNotepadorExceletc.
<ForNotepad>
1 Write1loginnameoneachline.2 Saveintextformatwiththeextension
"CSV".
<ForExcel>
1 Write1loginnameoneachline.2 SaveinCSVfileformat.
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2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[LoginName]tab.
5 Select[File]astheregistrationmethod.
6Click[SelectFile],specifytheCSVfilethatyoucreatedinstep1,andclick[Open].
7 Selecttheloginnamethatyouwanttoaddsettingsfromthelistto.
8Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
9 Click[Add]inthePolicyfield. The added login name and use restrictionsaredisplayedinthe[PolicyforLoginName]list.
Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters"(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
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Importing users registered in Windows UsernameinformationfromWindowsspecifiedonthenetworkcanbeobtainedandregisteredasabatchtotheserversoftware.Namesthatcanbeobtainedareaccountsregisteredonthespecifiedcomputer.
Note! •Accesspermissionforthespecifiedcomputerisrequired.
•Ifthenamesofusersthatarealreadyregisteredtotheprinterandthoseregisteredtothecomputerareduplicated,theprinterinformationisnotimported,andonlynamesthatarenotduplicatedareadded.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[LoginName]tab.
5 Select[Server/Network]astheregistrationmethod.
6 Click[Server].
7 Selectthecomputerfromwhichtheloginnamesareacquired.
8 Selecttheloginnamethatyouwanttoaddsettingsfromthelistto.
9 Selecttheuserestrictionsthatyouwantto use.
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EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
Click[Add]inthePolicyfield. The added login name and use restrictionsaredisplayedinthe[PolicyforLoginName]list.
Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters"(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
Adding unregistered item settings Userestrictionscanbesetforloginnamesthatarenotregisteredontheprinter.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[LoginName]tab.
5 Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
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6 Checkthe[AddUnregisteredItem]checkbox.
The[OtherLoginNames]andtheiruserestrictionsaredisplayedinthe[PolicyforLoginName]list.
7 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters"(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
Setting use restrictions to the application name
Ifrequired,userestrictionscanbesettotheapplicationname.Addthesettingsusing one of the following methods.
•Addingmanually
•Addingfromthelog
Adding manually
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[Application]tab.
5 Entertheapplicationnamethatyouwanttoaddsettingstointheapplicationnameinputfield.
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6 Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
7 Click[Add]inthePolicyfield. Theaddedapplicationnameanduserestrictionsaredisplayedinthe[PolicyforApplications]list.
8 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters"(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
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Adding from the log Userestrictionscanbesettotheapplicationnamesincludedinanacquiredlog.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[Application]tab.
5 Selecttheapplicationnamethatyouwanttoaddsettingsfromthelistto.
6 Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
7 Click[Add]inthePolicyfield. Theaddedapplicationnameanduserestrictionsaredisplayedinthe[PolicyforApplications]list.
8 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters”(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
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Adding unregistered item settings Userestrictionscanbesetforapplicationnamesthatarenotregisteredontheprinter.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[Application]tab.
5 Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
6 Checkthe[AddUnregisteredItem]checkbox.
The[OtherApplications]anduserestrictionsaredisplayedinthe[PolicyforApplications]list.
7 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters”(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
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Setting use restrictions to the document name
Ifrequired,userestrictionscanbesettothedocumentname.Addthesettingsusing one of the following methods.
•Addingmanually
•Addingfromthelog
Adding manually
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[Document]tab.
5 Enterthedocumentnamethatyouwanttoaddsettingstointhedocumentnameinputfield.
Memo *(Asterisk)canbeusedasawildcardinthedocumentname.However,itemsthatarejust*orcontain**cannotberegistered.
6 Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
7 Click[Add]inthePolicyfield. Theaddeddocumentnameanduserestrictionsaredisplayedinthe[PolicyforDocumentNames/URLs]list.
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8 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters”(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
Adding from the log Userestrictionscanbesettothedocumentnamesincludedinanacquiredlog.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[Document]tab.
5 Selectthedocumentnamethatyouwanttoaddsettingsfromthelistto.
6 Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
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7 Click[Add]inthePolicyfield. Theaddeddocumentnameanduserestrictionsaredisplayedinthe[PolicyforDocumentNames/URLs]list.
8 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters”(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
Adding unregistered item settings Userestrictionscanbesetfordocumentnamesthatarenotregisteredontheprinter.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[Document]tab.
5 Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
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6 Checkthe[AddUnregisteredItem]checkbox.
The[OtherURLs]anduserestrictionsaredisplayedinthe[PolicyforDocumentNames/URLs]list.
7 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters”(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
Setting use restrictions to the host name
Ifrequired,userestrictionscanbesettothe host name. Addthesettingsusingoneofthefollowingmethods.
•Addingmanually
•Addingfromthelog
Adding manually
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[Host]tab.
5 Enterthehostnamethatyouwanttoaddsettingstointhehostnameinputfield.
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6 Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
7 Click[Add]inthePolicyfield. Theaddedhostnameanduserestrictionsaredisplayedinthe[PolicyforHostNames]list.
8 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters”(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
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Adding from the log Userestrictionscanbesettothedocumentnamesincludedinanacquiredlog.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[Host]tab.
5 Selectthehostnamethatyouwanttoaddsettingsfromthelistto.
6 Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
7 Click[Add]inthePolicyfield. Theaddedhostnameanduserestrictionsaredisplayedinthe[PolicyforHostNames]list.
8 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters”(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
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Adding unregistered item settings Userestrictionscanbesetforhostnamesthatarenotregisteredontheprinter.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Clickthe[Host]tab.
5 Selecttheuserestrictionsthatyouwantto use.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
DisablePrinting
Cancelsprinting.
6 Checkthe[AddUnregisteredItem]checkbox.
The[OtherHostNames]anduserestrictionsaredisplayedinthe[PolicyforHostNames]list.
7 Click[Add]atthebottomofthewindow.
Proceedto“Addingsettingstoprinters”
(page89).
Note! Ifthe"Addingsettingstoprinters”(page89)stepsarenotexecuted,thesetuserestrictionsarenotregisteredtotheprinter.
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Adding settings to printers
Thesetuserestrictionscanbeaddedtotheprinter.
Note! Theuserestrictionsofitemsthatarealreadyregisteredandexistintheprinterarechanged.
1 Selecttheprinterthatyouwanttoadduserestrictionsto,andclick[Add].Printersthatcanhaveuserestrictionsaddedaredisplayedinthe[SelectedPrinter]list.Toadduserestrictionstoalloftheprinters,click[AddAll].Toexcludeprintersfromhavinguserestrictionsadded,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].
2 Click[Apply].
3 Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].
Displaying use restrictions that are already registered in printers
1 Theuserestrictionsthatarealreadyregisteredinprinterscanbedisplayed.
2 CheckthattheprinterpowerisON.
3 Starttheserversoftware.
4 Clickthe[Policy]menu>[EditPolicy].
5 Selecttheprinter,andclick[AcquirePolicy].
6 Theregistereduserestrictionsaredisplayedintheuserestrictionlistsineachofthe[LoginName],[Application],[Document]and[Host]tabs.
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Deleting use restrictions Userestrictionsthatareregisteredinprinterscanbedeleted.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Selecttheprinter,andclick[AcquirePolicy].
5 Theregistereduserestrictionsaredisplayedintheuserestrictionlistsineachofthe[LoginName],[Application],[Document]and[Host]tabs.
6 Selecttheuserestrictionthatyouwanttodeletefromtheuserrestrictionlist,andclick[Delete].Theuserestrictiondisplayisdeletedfromtheuserestrictionlist.
7 Click[Update]atthebottomofthewindow.
8 Selecttheprinterthatyouwanttodeleteuserestrictionsfrom,andclick[Add].Printersthatcanhaveuserestrictionsdeletedaredisplayedinthe[SelectedPrinter]list.Todeleteuserestrictionsfromalloftheprinters,click[AddAll].Toexcludeprintersfromhavinguserestrictionsdeleted,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].
9 Click[Apply].
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Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].
Note! UnregistereditemssuchasOtherLoginNames,OtherApplicationNames,OtherURLs,andOtherHostNamescannotbedeleted.
Changing use restrictions Userestrictionsthatareregisteredinprinterscanbechanged.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EditPolicy].
4 Selecttheprinter,andclick[AcquirePolicy].
5 Theregistereduserestrictionsaredisplayedintheuserestrictionlistsineachofthe[LoginName],[Application],[Document]and[Host]tabs.
6 SelecttheNameoftheuserestrictionsthatyouwanttochangefromtheuserestrictionlist,andselecttheuserestriction.
EnablePrinting
Allowsprinting.
PrintinMono
Whencolorprintingisexecuted,printingisoutput
inmonochrome.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
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DisablePrinting
Cancelsprinting.
7 Click[Change].Thechangeduserestrictionsaredisplayedintheuserestrictionslist.
8 Click[Update]atthebottomofthewindow.
9 Selecttheprinterthatyouwanttochangetheuserestrictionsfor,andclick[Add].Printersthatcanhaveuserestrictionschangedaredisplayedinthe[SelectedPrinter]list.Tochangeuserestrictionsforalloftheprinters,click[AddAll].Toexcludeprintersfromhavinguserestrictionschanged,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].
Click[Apply].
Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].
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Deleting all use restrictions
AlloftheuserestrictionssetfortheLoginName,ApplicationName,DocumentNameandHostNamecanbedeleted.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[DeleteAllPolicy].
4 Selecttheprinterthatyouwanttodeletealloftheuserestrictionsfrom,andclick[Add].Printersthatcanhavealluserestrictionsdeletedaredisplayedinthe[SelectedPrinter]list.Todeletealluserestrictionsfromalloftheprinters,click[AddAll].Toexcludeprintersfromhavingalluserestrictionsdeleted,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].
5 Click[Apply].
6 Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].
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Temporarily disabling use restrictions
Userestrictionscanbetemporarilydisabled.TheuserestrictionssetfortheJobAccountIDforprintingjobsfromaPCarealsodisabled.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[DisablePolicy].
4 Selecttheprinterwhoseuserestrictionsyoutemporarilywanttodisable,andclick[Add].Printersthatcanhaveuserestrictionstemporarilydisabledaredisplayedinthe[SelectedPrinter]list.Totemporarilydisableuserestrictionsforalloftheprinters,click[AddAll].Toexcludeprintersfromhavinguserestrictionstemporarilydisabled,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].
5 Click[Apply].
6 Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].
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Enabling use restrictions Userestrictionsthatweretemporarilydisabledcanbeenabledagain.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clickthe[Policy]menu>[EnablePolicy].
4 Selecttheprinterwhoseuserestrictionsyouwanttoenableagain,andclick[Add].Printersthatcanhaveuserestrictionsenabledagainaredisplayedinthe[SelectedPrinter]list.Toenableuserestrictionsagainforalloftheprinters,click[AddAll].Toexcludeprintersfromhavinguserestrictionsenabledagain,selecttheprinterinthedisplayed[SelectedPrinter]list,andclick[Delete].
5 Click[Apply].
6 Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].
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5.Managinguserestrictions
Memo
5
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6. Syncing with Active Directory User Information
SettingtheprintertobelinkedwithActive Directory ...........98
ConfiguringtheActiveDirectorysettings .......... 100
AddinganActiveDirectoryuser .......... 108
ChangingActiveDirectoryusersettings ......... 115
DeletinganActiveDirectoryuser .......... 120
AssigningaJobAccountIDtoanActive Directoryuser ......... 121
Exportingdataforclientsoftware ......... 126
ExportingtheICcardcompatibilitytable ......... 127
Settingtheautomaticupdateservice ......... 137
Selectingtheuserstoapplysettingsto .......... 139
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-98-
6.SyncingwithActiveDirectoryUserInformation
6
6. Syncing with Active Directory User Information
ThissectionexplainshowtoaddordeleteuserestrictionsorchangesettingsforuserinformationmanagedbyActiveDirectory,andhowtosyncwithActiveDirectoryuserinformation.
4 Clickthe[Option]tab>[Detailsetting].
5 Checkthe[SynchronizeuserlistwithActiveDirectory]checkbox.
6 Select[Policybasedprinting].
Setting the printer to be linked with Active Directory
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthedetailswindow.
3 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
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-99-
6.SyncingwithActiveDirectoryUserInformation
6
UserisidentifiedbyJobAccountID
PrintrestrictionsfromaregistereduserPCare
setintheJobAccountID.ForjobsfromPCs,the
JobAccountIDneedstobesetinadvanceinthe
clientsoftwaredriveroftheprintsourcePC.
UserisidentifiedbyPCLoginname/card
PrintrestrictionsfromanunregistereduserPC
aresetintheloginname.Theclientsoftware
doesnotneedtobeinstalledintheprintsource
PC.
7 Click[OK].
8 Click[OK]atthebottomofthewindow.
9 IfthesettingsforcreatinganICcardcompatibilitytablearenotset,amessagenotifying that the ICcardcompatibilitytablecannotberegisteredtotheprinterisdisplayed.Click[OK].
InordertoregisteranICcardcompatibilitytabletotheprinter,thesettingsforcreatinganICcardcompatibilitytableneedtobeconfigured.FordetailsonthesettingsrequiredforcreatinganICcardcompatibilitytable,see"CreatinganICcardcompatibilitytable"(page129).
Whenthewindownotifyingthechangestosettingitemsisdisplayed,click[Yes].
Whenthewindownotifyingthatthesettingchangesarecompleteisdisplayed,click[Close].
Whenthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]isdisplayed,configuretheActiveDirectorysettings.Fordetails,seethe100page.
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Configuring the Active Directory settings
ConfiguretheconnectiondestinationandothersuchsettingsfortheActiveDirectorythatislinkedtotheserversoftware.Connectingtothecurrentlylogged-onActiveDirectory
1 Click[Policy]menu>[UserRegistrationonActiveDirectory].
2 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
3 Click[Add]inthe[ActiveDirectoryUser/GroupSettings].
4 Click[Options]inthe[ActiveDirectorySearch].
5 Checkthe[SetUpActiveDirectory]tabin[SearchthecurrentlyloggedonActiveDirectory].
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6 TochangetheportnumbertowhichActiveDirectoryconnects,enterthe[PortNumber].Therangeoftheportnumberisfrom1-65535.
7 Tochangethesearchtarget,enter[BaseDN].Anexampleinputwhenthedomainnameis[domain.local]isshownbelow.
WhenthereisnoOU:CN=Users,DC=domain,DC=local
WhenOUisspecified:OU=OUname,DC=domain,DC=local
Ifthesevaluesarenotentered,thesearchismadebasedonDC=domain,DC=local.
Memo WhenOUisspecified,thetimerequiredtocompletethesearchcanbereduced.
8 Tosearchforusersthathavelockedaccounts,checkthe[Searchforlockedusers]checkbox.
9 Click[OK].
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Connecting to an Active Directory in a specified domain
1 Click[Policy]menu>[UserRegistrationonActiveDirectory].
2 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
3 Click[Add]inthe[ActiveDirectoryUser/GroupSettings].
4 Click[Options]inthe[ActiveDirectorySearch].
5 Uncheckthe[SetUpActiveDirectory]tabin[SearchthecurrentlyloggedonActiveDirectory].
6 Enterthe[DomainName],[LogonName]and[Password].
DomainName
EntertheActiveDirectorydomainnamefor
searchingfortheuserandgroup.
LogonName
EntertheusernameforloggingontotheActive
Directory.
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Password
EnterthepasswordforloggingontotheActive
Directory.
7 TochangetheportnumbertowhichActiveDirectoryconnects,enterthe[PortNumber].Therangeoftheportnumberisfrom1-65535.
8 Tochangethesearchtarget,enter[BaseDN].Anexampleinputwhenthedomainnameis[domain.local]isshownbelow.
WhenthereisnoOU:CN=Users,DC=domain,DC=local
WhenOUisspecified:OU=OUname,DC=domain,DC=local
Ifthesevaluesarenotentered,thesearchismadebasedonDC=domain,DC=local.
Memo ThesearchtimecanbereducedbyspecifyingtheOUbecausethesearchisonlyperformedwithinthespecifiedOU.
9 Tosearchforusersthathavelockedaccounts,checkthe[Searchforlockedusers]checkbox.
Click[OK].
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To add attributes to the displayed user list
1 Click[Policy]menu>[UserRegistrationonActiveDirectory].
2 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
3 Click[Add]inthe[ActiveDirectoryUser/GroupSettings].
4 Click[Options]inthe[ActiveDirectorySearch].
5 Selecttheitemsthatyouwanttodisplayinthe[ChooseColumns]tab>[ViewableColumn],andclick[Add].
6 Click[OK].
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To hide attributes in the user list
1 Click[Policy]menu>[UserRegistrationonActiveDirectory].
2 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
3 Click[Add]inthe[ActiveDirectoryUser/GroupSettings].
4 Click[Options]inthe[ActiveDirectorySearch].
5 Displaythe[ChooseColumns]tab.
6 Selecttheitemsthatyouwanttohidein[ColumntoView],andclick[Remove].
7 Click[OK].
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To change the order of attributes displayed in the user list
1 Click[Policy]menu>[UserRegistrationonActiveDirectory].
2 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
3 Click[Add]inthe[ActiveDirectoryUser/GroupSettings].
4 Click[Options]inthe[ActiveDirectorySearch].
5 Displaythe[ChooseColumns]tab.
6 Selecttheitemsthatyouwanttochangetheorderofin[ColumntoView],andclick[Up]or[Down].
7 Click[OK].
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Specifying attributes for obtaining IC card information ICcardinformation(cardID)registeredintheActiveDirectoryattributescanbeobtained,andtheICcardcompatibilitytablecanbeaddedwhenanActiveDirectoryuserisadded.ThissettingrequirestheICcardcompatibilitytabletoberegisteredtotheprinter.
1 Click[Policy]menu>[UserRegistrationonActiveDirectory].
2 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
3 Click[Add]inthe[ActiveDirectoryUser/GroupSettings].
4 Click[Options]inthe[ActiveDirectorySearch].
5 Displaythe[ICCard]tab.
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6 Checkthe[GetsICcardinformationfromActiveDirectory]checkbox,andenterthenameoftheattributeinwhichICcardinformationstoredbytheActiveDirectoryin[Attribute].
7 Click[OK].
Memo TheActiveDirectoryattributenamethatyoucreatedyourselfcanalsobespecified.
Note! •Primaryattributeitemssuchas"cn"cannotbeusedasattributesforICcardinformation.
•Ifaninvalidattributenameisspecified,ICcardinformationcannotbe obtained.
Adding an Active Directory user
SearchfortheuserorgroupfromtheActiveDirectory,anduserestrictionsorlimitvaluescanbeset.
Searching for users
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
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4 Click[Add]inthe[ActiveDirectoryUser/GroupSettings].
5 Enterthesearchconditionsintothe[ActiveDirectorySearch]window,andclick[StartSearch].Tostopthesearch,click[Stop].
Note! ThesearchcannotbeperformedunlesstheActiveDirectoryconnectiondestinationisset.FordetailsonsettingtheActiveDirectoryconnectiondestination,seepage102.
Name
Enterthecharacterstringthatyouwanttosearch
fromtheActiveDirectorydisplayname,surname,
name,andName.Itemsthatmatchthebeginning
oftheenteredcharacterstringaredisplayed.If
itemshavebeenenteredintothe[Description]
column,itemsthatmatchbotharedisplayed.
Description
Enterthecharacterstringthatyouwanttosearch
theActiveDirectionexplanationfor.Itemsthat
matchthebeginningoftheenteredcharacter
stringaredisplayed.Ifacharacterstringhas
beenenteredintothe[Name]column,itemsthat
matchbotharedisplayed.
Type
SelecttheActiveDirectorysearchtarget.Groups
oruserscanbesetassearchtargets.
Memo •Ifthe[StartSearch]buttonisclickedwhenthe[Name]and[Description]sectionsareblank,thesearchisperformedforallusersorgroups.
•"*"canbeenteredasawildcardfor[Name]and[Description]."*"representsmorethan0characterstrings.
6 Thegroupsorusersaredisplayedinthe[ActiveDirectorySearch]window.
Tosetuserestrictionsorlimitvalues,selectthegrouporuserandclick[Settings].
Whensettinguserestrictionsorlimitvaluesforgroups,thesameuserestrictionsaresetfortheusersthatbelongtothatgroup.However,userestrictionsorlimitvaluescanalsobesetforspecificusersorgroupsthatbelongtothegroup.
•Tosetuserestrictionsorlimitvaluesforgroupsorusers,proceedto"Settinguserestrictionsorlimitvalues"(page110).
•Tosetuserestrictionsorlimitvaluesforspecificusersorgroupsthatbelongtogroups,proceedto"Referencingmembersthatbelongtogroups"(page110).
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Referencing members that belong to groups Userestrictionsorlimitvaluescanalsobesetforspecificusersorgroupsthatbelongtothegroup.
1 Selectagroupfromthosedisplayedinthe[ActiveDirectorySearch]window,andclick[MemberReference].
2 Usersthatbelongtothegrouparesearched.Tostopthesearch,click[Stop].Tosearchtheusersthatbelongtothegroupagain,click[Re-search].
3 Selectagrouporuserdisplayedinthe[ListofMembersBelongingtoSelectedGroup]window,andclick[Settings].
Proceedto"Settinguserestrictionsorlimit
values"(page110).
Setting use restrictions or limit values
1 Settheuserestrictionsinthe[UseRestrictions]tab.
DisablePrinting
Cancelsprinting.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
PrintinMono
WhenDisableColorPrintingisset,monochrome
printingisperformedwithoutcancellingcolor
data.
DisableCopying
Copyingusingpaneloperationsisprohibited.
Whenthisisdisabled,theDisablePrinting
settingsarefollowed.
DisableColorCopying
Colorcopyingusingpaneloperationsis
prohibited.Whenthisisdisabled,theDisable
ColorPrintingsettingsarefollowed.
DisableUSBMemorytoPrint
ProhibitsprintingfromaUSBmemoryusing
paneloperations.
DisableUSBMemorytoColorPrint
ProhibitscolorprintingfromaUSBmemoryusing
paneloperations.
DisableScantoEmail
ProhibitsScantoEmailusingpaneloperations.
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DisableScantoNetworkPC
ProhibitsScantonetworkPCusingpanel
operations.
DisableScantoUSBMemory
ProhibitsScantoUSBmemoryusingpanel
operations.
DisableFaxSending
Faxsendingusingpaneloperationsisprohibited.
Faxsendingthatusesthefaxdriverisalso
cancelled.
DisableScantoInternetFax
Prohibitsscantointernetfaxusingpanel
operations.
DisableScantoFaxServer
Prohibitsscantofaxserverusingpanel
operations.
Notifiestotalresultbye-mail
Notifiesthetotalamountusedeverymonthby
e-mail.
Notifiesbye-mailwhenLimitValueswasexceeded
Amailnotificationissentwhentheprintquantity
exceedsthelimitvalueandprintingisnolonger
possible,andwhenthelimitvalueisresetand
printingismadepossibleagain.
DonotprocessLimitValueasagroup
Limitvaluescanbesetindividuallyforprinter
usersthatbelongtoaprintergroup,andusers
thatbelongtoausergroup.When[Donot
processLimitValueasagroup]isunchecked,if
thetotalamountusedbyusersthatbelongtothe
groupexceedsthespecifiedlimitvalue,printing
ofallusersthatbelongtothegroupiscancelled.
When[DonotprocessLimitValueasagroup]is
checked,ifthetotalamountusedbyusersthat
belongtothegroupexceedsthespecifiedlimit
value,printingoftheuserswhoseprinttotal
exceedsthelimitvalueiscancelled.
2 Setthelimitvaluesinthe[LimitValues]tab.
Wheneachofthelimitvaluesisexceeded,printingiscancelleduntilthevalidperiodsetinstep9.
Note! Thelimitvaluesettingsareenabledfromthepointatwhichtheserversoftwareobtainsthelogwhenthelimitvaluehasbeenexceeded.Printingcanstillbeperformedwhenthelimitvalueisexceededuntiltheserversoftwarereceivesthelog.
PrintedSheets
Setthenumberofsheetsthatcanbeprinted.
Fees
Settheupperlimitofthefeecharges.
Staple
Whentheoptionalfinisherisinstalled,setthe
numberoftimesthatthestaplercanbeused.
Ifthelimitvaluewasset,proceedtostep3.
Ifthelimitvaluewasnotset,proceedto
step4.
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3 Setthevalidperiodforthelimitvaluesetinstep8.
Whenthevalidperiodisexceeded,thelimitvaluecountisreset.
Donotspecify
Thevalidperiodisnotset.Whenthelimit
valuesetin8isnotset,printingiscancelled
unlessthelimitvalueisincreased,ortheusage
conditionsaremanuallyreset.
By month
Setthevalidperiodinmonthunits.Setthe
numberofmonthsandbasedate(10th,20th,
endofmonth,deadline).
Byweek
Setthevalidperiodinweekunits.Setthe
numberofweeksandbaseday.
By day
Setthevalidperiodindayunits.Thenumberof
days is set.
Carryoverunusedvaluetothenextvalidperiod
Checktocarryovertheamountthatisnotused
withinthevalidperiodtothenextperiod.
4 Click[OK].
Note! •Theuserestrictionsforusersthatbelongtomultiplegroupsareallsettoprohibitedwhenthemultiplegroupsaresettoprohibited.Printingandcopyingetc,aresettoprinting(copying)available,PrintinMono,colorprinting(copying)unavailable,andprinting(copying)unavailableinthispriorityorder.
•Thelimitvaluesaretakenasthosefromthegroupwiththehighestprioritylevel.Tochangethepriorityofgroups,see"Changingtheprioritylevelofgroups"(page118).
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Copying user settings from other groups Thesettingsofgroupsoruserswhoseuserestrictionsorlimitvaluesarecompletedcanbecopiedtoothergroupsorusers.
1 SelectthecopydestinationgrouporuserintheActiveDirectorySearchwindow.
2 Click[CopySetting].
3 Selectthegrouporuserwhosesettingsaretobecopied,andclick[OK].
Applying settings to the printer
Memo Thefollowingstepsapplytoallusersregisteredinthestepsfrompage98topage112.Thesecanbechangedforeachuserlater.
1 Click[End]inthe[ActiveDirectorySearch]window.
2 Click[End]inthe[ActiveDirectoryUser/GroupSettings]window.
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3 Whenthe[AssignJobAccountID]windowisdisplayed,assignaJobAccountIDtousersthatcurrentlydonothaveaJobAccountIDassigned,andclick[OK].FordetailsonhowtoassignJobAccountIDs,see"AssigningaJobAccountIDtoanActiveDirectoryuser"(page121).
4 Click[Apply]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
5 Whentheconfirmationwindowappearsconfirmingwhetherornottoapplyuserestrictionstotheprinter,click[OK].
6 Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].
7 WhenthesettingsforregisteringtheICcardcompatibilitytabletotheprinterareenabled,awindowinquiringwhetherornottoregistertheICcardcompatibilitytabletotheprinterisdisplayed.Click[Yes]tosendtheICcardcompatibilitytabletotheprinter,or[No]tonotsendtheICcardcompatibilitytabletotheprinter.
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Changing Active Directory user settings
TheuserestrictionsorlimitvaluessettotheActiveDirectoryusersorgroupscanbechanged.Changinguserestrictionsorlimitvalues
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
4 Selecttheuserinthe[ActiveDirectoryUser/GroupSettings]window,andclick[Change].
5 Settheuserestrictionsinthe[UseRestrictions]tab.
DisablePrinting
Cancelsprinting.
DisableColorPrinting
Cancelscolorprinting.Ifthereiscolordatapart-
waythroughaprintjob,allprintingfromthat
pointonwardsiscancelled.
PrintinMono
WhenDisableColorPrintingisset,monochrome
printingisperformedwithoutcancellingcolor
data.
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DisableCopying
Copyingusingpaneloperationsisprohibited.
Whenthisisdisabled,theprintingprohibited
settingsareapplied.
DisableColorCopying
Colorcopyingusingpaneloperationsis
prohibited.Whenthisisdisabled,theDisable
ColorPrintingsettingsarefollowed.
DisableUSBMemorytoPrint
ProhibitsprintingfromaUSBmemoryusing
paneloperations.
DisableUSBMemorytoColorPrint
ProhibitscolorprintingfromaUSBmemoryusing
paneloperations.
DisableScantoEmail
ProhibitsScantoEmailusingpaneloperations.
DisableScantoNetworkPC
ProhibitsScantonetworkPCusingpanel
operations.
DisableScantoUSBMemory
ProhibitsScantoUSBmemoryusingpanel
operations.
DisableFaxSending
Faxsendingusingpaneloperationsisprohibited.
Faxsendingthatusesthefaxdriverisalso
cancelled.
DisableScantoInternetFax
Prohibitsscantointernetfaxusingpanel
operations.
DisableScantoFaxServer
Prohibitsscantofaxserverusingpanel
operations.
Notifiestotalresultbye-mail
Notifiesthetotalamountusedeverymonthby
e-mail.
Notifiesbye-mailwhenLimitValueswasexceeded
Amailnotificationissentwhentheprintquantity
exceedsthelimitvalueandprintingisnolonger
possible,andwhenthelimitvalueisresetand
printingismadepossibleagain.
DonotprocessLimitValueasagroup
Limitvaluescanbesetindividuallyforprinter
usersthatbelongtoaprintergroup,andusers
thatbelongtoausergroup.When[Donot
processLimitValueasagroup]isunchecked,if
thetotalamountusedbyusersthatbelongtothe
groupexceedsthespecifiedlimitvalue,printing
ofallusersthatbelongtothegroupiscancelled.
When[DonotprocessLimitValueasagroup]is
checked,ifthetotalamountusedbyusersthat
belongtothegroupexceedsthespecifiedlimit
value,printingoftheuserswhoseprinttotal
exceedsthelimitvalueiscancelled.
6 Setthelimitvaluesinthe[LimitValues]tab.
Wheneachofthelimitvaluesisexceeded,printingiscancelleduntilthevalidperiodsetinstep9.
Note! Thelimitvaluesettingsareenabledfromthepointatwhichtheserversoftwareobtainsthelogwhenthelimitvaluehasbeenexceeded.Printingcanstillbeperformedwhenthelimitvalueisexceededuntiltheserversoftwarereceivesthelog.
PrintedSheets
Setthenumberofsheetsthatcanbeprinted.
Fees
Settheupperlimitofthefeecharges.
Staple
Whentheoptionalfinisherisinstalled,setthe
numberoftimesthatthestaplercanbeused.
Ifthelimitvaluewasset,proceedtostep7.
Ifthelimitvaluewasnotset,proceedto
step8.
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7 Setthevalidperiodforthelimitvaluesetinstep6.
Whenthevalidperiodisexceeded,thelimitvaluecountisreset.
Donotspecify
Thevalidperiodisnotset.Whenthelimit
valuesetin8isnotset,printingiscancelled
unlessthelimitvalueisincreased,ortheusage
conditionsaremanuallyreset.
By month
Setthevalidperiodinmonthunits.Setthe
numberofmonthsandbasedate(10th,20th,
endofmonth,deadline).
Byweek
Setthevalidperiodinweekunits.Setthe
numberofweeksandbaseday.
By day
Setthevalidperiodindayunits.Thenumberof
days is set.
Carryoverunusedvaluetothenextvalidperiod
Checktocarryovertheamountthatisnotused
withinthevalidperiodtothenextperiod.
8 Click[OK].
Note! •Theuserestrictionsforusersthatbelongtomultiplegroupsareallsettoprohibitedwhenthemultiplegroupsaresettoprohibited.Printingandcopyingetc,aresettoprinting(copying)available,PrintinMono,colorprinting(copying)unavailable,andprinting(copying)unavailableinthispriorityorder.
•Thelimitvaluesaretakenasthosefromthegroupwiththehighestprioritylevel.Tochangethepriorityofgroups,see"Changingtheprioritylevelofgroups"(page118).
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Changing the priority level of groups Whenusersthataresetwithuserestrictionsorlimitvaluesbelongtomultiplegroups,theprioritylevelatwhichgroupuserestrictionsorlimitvaluesareappliedtouserscanbechanged.Theuserestrictionsorlimitvaluesofthehighestprioritylevelgroupareassignedtotheuser.
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
4 Selecttheuserinthe[ActiveDirectory
User/GroupSettings]window,andclick[Change].
5 Clickthe[LimitValues]tab>[SetPriorities].
6 Selectthegroupwhosepriorityyouwant
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tochangeinthe[SetPriorities]window,andclick[Up]or[Down].
7 Click[OK].
Note! Thepriorityordersettingsareappliedtoallusersthatbelongtothegroup.
Applying settings to the printer
1 Click[Apply]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
2 Whentheconfirmationwindowappearsconfirmingwhetherornottoapplyuserestrictionstotheprinter,click[OK].
3 Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].
4 WhenthesettingsforregisteringtheICcardcompatibilitytabletotheprinterareenabled,awindowinquiringwhetherornottoregistertheICcardcompatibilitytabletotheprinterisdisplayed.Click[Yes]tosendtheICcardcompatibilitytabletotheprinter,or[No]tonotsendtheICcardcompatibilitytabletotheprinter.
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Deleting an Active Directory user
TheuserestrictionsorlimitvaluessettotheActiveDirectoryusersorgroupscanbedeleted.
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[Setup]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
4 Selecttheuserinthe[ActiveDirectoryUser/GroupSettings]window,andclick[Remove].
5 Whentheuserdeleteconfirmationwindowisdisplayed,click[Yes].
6 Click[End].
7 Click[Apply]inthe[Loginname/Group
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namewhichsynchronizeswithActiveDirectory]window.
8 Whentheconfirmationwindowappearsconfirmingwhetherornottoapplyuserestrictionstotheprinter,click[OK].
9 Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].
WhenthesettingsforregisteringtheICcardcompatibilitytabletotheprinterareenabled,awindowinquiringwhetherornottoregistertheICcardcompatibilitytabletotheprinterisdisplayed.Click[Yes]tosendtheICcardcompatibilitytabletotheprinter,or[No]tonotsendtheICcardcompatibilitytabletotheprinter.
Assigning a Job Account ID to an Active Directory user
ActiveDirectoryusersthataresetwithuserestrictionsorlimitvaluesmustbeassignedwithauniqueJobAccountID.TherearetwomethodsforassigningaJobAccountIDtoanActiveDirectoryuserthatissetwithuserestrictionsorlimitvalues,whichisdonewhentheuserisaddedtotheActiveDirectory.Thesearetheautomaticmethodorthemanualmethod.
Automatically assigning a Job Account ID WhenthesettingforautomaticallyassigningtheJobAccountIDisenabled,auniqueJobAccountIDcanbeautomaticallyassignedtoauserwhentheuserisaddedtotheActiveDirectory.
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window,checkthe[AutoAssignJobAccountID]checkbox.
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Manually assigning a Job Account ID When[AutoAssignJobAccountID]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]windowisdisabled,the[AssignJobAccountID]windowisdisplayedwhenauserisaddedtotheActiveDirectory.AuniqueJobAccountIDcanbeassignedmanuallytotheuser.
1 Checkthe[Onlydisplaynon-assignedloginname]checkbox.
2 EntertheJobAccountIDtobeassignedinthe[JobAccountID]column.
3 SelecttheusertoassigntheJobAccountIDtoin[User],andclick[Change].
4 Click[OK].
Note! Thesesettingsarenotreflectedintheprinteruntil[Apply]inthe[UserRegistrationonActiveDirectory]windowthatappearsafterstep9 is clicked.
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Assigning a Job Account ID from a file When[AutoAssignJobAccountID]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]windowisdisabled,the[AssignJobAccountID]windowisdisplayedwhenauserisaddedtotheActiveDirectory.AJobAccountIDcanbeassignedtotheuserbycreatingaCSVfilethatcontainstheusernameandJobAccountID,andthenreadingthecreatedCSVfile.
Note! •AssignmentoftheJobAccountIDisonlyavailableforusersthatareaddedfromtheActiveDirectory.
•IfaJobAccountIDisalreadyassignedtotheuser,thefilecontentsareoverwritten.
1 CreateaCSVfileusingsoftwaresuchasNotepadorExceletc.
<ForNotepad>
1 Write1loginnameoneachline.2 Saveintextformatwiththeextension
"CSV".
<ForExcel>
1 Write1loginnameoneachline.2 SaveinCSVfileformat.
2 Checkthe[Onlydisplaynon-assignedloginname]checkbox.
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3 Click[File].
4 SpecifytheCSVfilecreatedin1,andclick[Open].
5 CheckthattheJobAccountIDisdisplayedin[User].
6 Click[OK].
Note! Thesesettingsarenotreflectedintheprinteruntil[Apply]inthe[UserRegistrationonActiveDirectory]windowthatappearsafterstep6 is clicked.
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Changing the assigned Job Account ID
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[Assign]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
4 Uncheckthe[Onlydisplaynon-assignedloginname]checkbox.
5 SelecttheuserwhoseJobAccountIDistobechangedin[User].
6 Changetheentryin[JobAccountID],andclick[Change].
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7 Click[OK].
Note! Thesesettingsarenotreflectedintheprinteruntil[Apply]inthe[UserRegistrationonActiveDirectory]windowthatappearsafterstep7 is clicked.
Exporting data for client software
UsersaddedfromActiveDirectorycanbeusedintheclientsoftwarehiddenmode.Fordetailsontheclientsoftwarehiddenmode,see"SettingtheJobAccountMode"(page38).
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[ExportUsers].
4 Checkthe[ForClientreference]checkbox,andclick[Browse].
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5 Selectthefolderthatyouwanttosave,andclick[OK].
6 Click[OK]inthe[ExportUsers]window.
7 Afilenamedopjobac4.datisgeneratedinthefolderselectedin5,andthegeneratedfilecanbespecifiedinthe[Hiddenmode]oftheclientsoftware.Fordetailsonspecifyingtheexportfilefortheclientsoftware,see"Acquiringuserinformationfromfilesinhidemode"(page215).
Exporting the IC card compatibility table
TheICcardcompatibilitytableassociatesthreetypesofdata,namelytheICcardinformation(cardID),JobAccountID,andloginname.WhentheICcardcompatibilitytableisregisteredtotheprinter,theuserestrictionsassignedtotheJobAccountIDorloginnamecanbeappliedtotheICcardauthenticationprintjob.InordertoregistertheICcardcompatibilitytablewiththeprinter,allofthefollowingconditionsneedtobefulfilled.
•AnSDcardforreceivingtheICcardcompatibilitytableisinstalledintheprinter
•TheprinterpowerisON
•TheICcardcompatibilitytableregistrationsettingsintheprinterinwhichyouwanttoregistertheICcardcompatibilitytableareenabled(page127)
•ThesettingsforcreatinganICcardcompatibilitytableareenabled(page129)
Setting the printer to which the IC card compatibility table is registeredEnabletheICcardcompatibilitytableregistrationsettingsintheprinterinwhichyouwanttoregistertheICcardcompatibilitytable.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthedetailswindow.
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4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5 Clickthe[Option]tab>[Detailsetting].
6 Checkthe[SynchronizeuserlistwithActiveDirectory]checkbox.
7 Checkthe[Downloadenrolledcardtabletoaprinter]checkbox.
8 Click[OK].
9 Clickthe[Option]tab>[OK].
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IfthesettingsforcreatinganICcardcompatibilitytablearenotset,amessagenotifyingthattheICcardcompatibilitytablecannotberegisteredtotheprinterisdisplayed.Click[OK].InordertoregisteranICcardcompatibilitytabletotheprinter,thesettingsforcreatinganICcardcompatibilitytableneedtobeconfigured.FordetailsonthesettingsrequiredforcreatinganICcardcompatibilitytable,see"CreatinganICcardcompatibilitytable"(page129).
Whenthewindownotifyingthechangedsettingitemsisdisplayed,click[Yes].
Whenthewindownotifyingthatthesettingchangesarecompleteisdisplayed,click[Close].
Whenthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]isdisplayed,configuretheActiveDirectorysettings.Fordetails,seethe100page.
Creating the IC card compatibility table TheICcardcompatibilitytableiscreatedbasedonActiveDirectoryuserinformationthathasalreadybeenregistered.
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[ExportUsers].
4 Checkthe[Createcardtable]checkbox,andclick[Browse].
5 Selectthefolderthatyouwanttosave,andclick[OK].
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6 Click[OK]inthe[ExportUsers]window.
7 WhenawindowinquiringwhetherornottosendtheICcardcompatibilitytabletotheprinterisdisplayed,click[Yes]tosendthetable,or[No]nottosendthetable.
When[Createcardtable]ischecked,theICcardcompatibilitytableisupdatedwhenActiveDirectoryusersareadded,deleted,orwhensettingsarechanged.
Adding IC card information to the IC card compatibility table ThefollowingmethodscanbeusedtoaddICcardinformation(cardID)totheICcardcompatibilitytable.
•ObtainfromtheActiveDirectory
TheICcardinformationobtainedwhenauser
isaddedtotheActiveDirectorycanbeadded
totheICcardcompatibilitytable.Fordetails
onobtainingICcardinformationfromthe
ActiveDirectory,see"Specifyingattributesfor
obtainingICcardinformation"(page107).
•UsingtheCardEnrollTool
WhenusingtheCardEnrollTool,theICcard
readerattachedtothecomputerinwhichthe
serversoftwareisinstalledisusedtoread
datafromanICcard,whichisthenaddedto
theICcardcompatibilitytable.TheICcardID
canalsobeaddedmanually.Followthesteps
belowtousetheCardEnrollTool.
1 InstalltheCardEnrollToolonthesamecomputerinwhichtheserversoftwareisinstalled.
2 ToentertheICcardIDmanually,proceedtostep3.ToentertheICcardIDfromtheICcard,attachanICcardreadertothecomputerinwhichtheserversoftwareisinstalled.
3 Starttheserversoftware.
4 Click[Policy]menu>[UserRegistrationonActiveDirectory].
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5 Click[ExportUsers].
6 Checkthe[Createcardtable]checkbox,andclick[Browse].
7 Selectthefolderthatyouwanttosave,andclick[OK].
8 Click[Editcardtable].
9 TheCardEnrollToolstarts.TherecordlistoftheICcardcompatibilitytablecreatedbytheserversoftwareisdisplayedinthewindow.
ToaddanICcardIDmanually,double-clicktheICcardIDfieldsotheIDcanbeentered.Inthisstate,entertheICcardIDusingthekeyboard.
WhenenteringtheICcardIDfromtheICcard,checktheICcardIDrecordercheckmark,andplacetheICcardovertheICcardreader.TheICcardIDisautomaticallyenteredintothecheckedrecorder.
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Click[Send].
WhenthewindowconfirmingwhethertosendtheICcardcompatibilitytableisdisplayed,click[YES].
TheupdatedICcardcompatibilitytableissaved,andtheICcardcompatibilitytableisregisteredtotheprinter.
Note! TheICcardcompatibilitytablecannotberegisteredtoaprinterwhoseICcardcompatibilitytableregistrationsettingsarenotenabled.FordetailsonhowtoenabletheICcardcompatibilitytableregistrationsettings,see"SettingtheprintertowhichtheICcardcompatibilitytableisregistered"(page127).
Memo TheCardEnrollToolcanbeinstalledinadifferentcomputertothatinwhichtheserversoftwareisinstalled,andtheICcardIDcanbeaddedtotheICcardcompatibilitytablecreatedbytheserversoftware.
FordetailsonaddingICcardIDstotheICcardcompatibilitytablecreatedwiththeserversoftwarefromaCardEnrollToolinstalledonadifferentcomputer,seetheUser'sManualfromtheICcardauthenticationkit.
WhenaddingICcardIDstotheICcardcompatibilitytablecreatedwiththeserversoftwarefromaCardEnrollToolinstalledonadifferentcomputer,thefollowingsettingsarerequiredonthecomputerinwhichtheserversoftwareis installed.
1 SetthefolderinwhichtheICcardcompatibilitytableexistsasasharedfolder,andsettheaccesspermissionstoallowchangesfromthecomputeronwhichCardEnrollToolisinstalled.
2 Checkthatthe[RemoteRegistry]serviceisstarted.Whenthe[RemoteRegistry]serviceisstarted,the[Con-trolPanel]>[AdministrativeTools]>[Services]>[RemoteRegistry]sta-tusisdisplayedas[Started].Ifitisnotdisplayedas[Started],[Start]isdisplayedontheleftside.Clickittostartthe[RemoteRegistry]service.
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Registering the IC card compatibility table to the printer ThecreatedICcardcompatibilitytablecanbemanuallyregisteredtotheprinter.
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[ExportUsers].
4 Checkthe[Createcardtable]checkbox,andclick[Browse].
5 Selectthefolderthatyouwanttosave,andclick[OK].
6 Click[Sendcardtable].
7 WhenthewindowconfirmingwhethertoregistertheICcardcompatibilitytableisdisplayed,click[YES].
8 Whenthewindownotifyingthatsendingiscompletedisdisplayed,click[Close].
WhenautomaticallyupdatingregisteredActiveDirectoryusers,theupdatedICcardcompatibilitytableisautomaticallyregisteredintheprinter.FordetailsonautomaticallyupdatingregisteredActiveDirectoryusers,see“Settingtheautomaticupdateservice”(page137).
Note! TheICcardcompatibilitytablecannotberegisteredtoaprinterwhoseICcardcompatibilitytableregistrationsettingsarenotenabled.FordetailsonhowtoenabletheICcardcompatibilitytableregistrationsettings,see"SettingtheprintertowhichtheICcardcompatibilitytableisregistered"(page127).
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Displaying error messages at server software startup IftheICcardcompatibilitytablecannotberegisteredtotheprinter,anerrormessagecanbedisplayedatserversoftwarestartuptonotifyyouoftheerror.
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[ExportUsers].
4 Checkthe[Displayamessageatstartupofthisutility]checkbox.
5 Click[OK].
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Sending an error notification mail to the administrator IftheICcardcompatibilitytablecannotberegisteredtotheprinter,amailthatcontainstheerrordetailscanbesentonceadaytotheadministrator.
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[ExportUsers].
4 Checkthe[Notifyadministratorbye-mail]checkbox.
5 Click[OK].
Note! Theoutgoingmailserver,sender'se-mailaddress,andadministrator'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).
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Permitting alternative authentication to IC cards ThesettingsfortheICcardalternativeauthenticationmodeoftheprintercanbeconfigured.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthedetailswindow.
4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5 Clickthe[Option]tab>[Detailsetting].
6 Checkthe[SynchronizeuserlistwithActiveDirectory]checkbox.
7 ToenabletheICcardalternativeauthenticationmode,checkthe[Allowalternativeauthenticationforcard]checkbox.TodisabletheICcardalternativeauthenticationmode,uncheckthe[Allowalternativeauthenticationforcard]checkbox.
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8 Click[OK].
9 Clickthe[Option]tab>[OK].
Whenthewindownotifyingthechangedsettingitemsisdisplayed,click[Yes].
Whenthewindownotifyingthatthesettingchangesarecompleteisdisplayed,click[Close].
Setting the automatic update service
TheActiveDirectoryuserinformationcanbeperiodicallymonitored,andchangestoregistereduserorgroupinformationcanbeupdated.Monitoringinordertoautomaticallyupdateregisteredusersorgroupsissettoenabledbydefault,butsettingssuchasthemonitoringschedulesettings,andwhichusersandgroupsaretargetformonitoringcanbechanged.
Note! WhenanewuserthatbelongstoagroupthatistargetformonitoringintheActiveDirectoryisadded,userscanberegisteredtotheprinteruntilthemaximumnumberofusersthatcanberegisteredtotheprinterisreached.Afterthemaximumnumberofusersthatcanberegisteredisreached,subsequentusersarenotregisteredtotheprinter.
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[Setup].
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4 Click[SetUpRefreshService]inthe[ActiveDirectoryUser/GroupSettings].
5 Settheautomaticupdatetiming.
SpecifyTime
Automaticupdatecanbeperformedatasettime.
Thiscanbesetindayunits.
SpecifyInterval
Theautomaticupdateintervalcanbesetin
minute units.
6 Settheuser/grouptomonitorforupdates.
7 Checktheusers/groupstomonitorforupdatesontheActiveDirectory.Whenagroupischecked,theusersthatbelongtothegrouparealsomonitored.
8 Click[OK].
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Immediately updating user settings Updatescanbeperformedimmediatelyaswellasthoseperformedattheautomaticupdatetimingsetinthe[SetUpRefreshService]window.
1 Starttheserversoftware.
2 Click[Policy]menu>[UserRegistrationonActiveDirectory].
3 Click[Setup].
4 Click[RefreshNow]in[ActiveDirectoryUser/GroupSettings].
Selecting the users to apply settings to
Click[Apply]inthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]windowandtheusers/groupstoregisteredtotheprintercanbeselected.
1 Selecttheprinterfromtheprinterlistinthe[Loginname/GroupnamewhichsynchronizeswithActiveDirectory]window.
2 Click[Selectuser].
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3 Checktheusers/groupstoregisterintheprinterinthe[Selectuserwhichisregistered]window.
4 Click[OK].
Note! Usersthatbelongtogroupsarenotdisplayedinthe[Selectuserwhichisregistered]window.
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7. Saving managed data to the database
Configuringthedatabasesoftwaresettings ......... 142
Settingsforconnectingtothedatabase ......... 143
Settingtheprinterforrecordingmanageddata to the database ......... 144
Exportingthefeestothedatabase ......... 146
Deletingfeesfromthedatabase ......... 147
Exportingthelogtothedatabase ......... 149
Deletinglogsfromthedatabase ......... 150
Exportingtheprinteruserstothedatabase ......... 151
Registeringdatabaseconnectionusers ......... 152
Changingthepermissionsfordatabase connectionusers ......... 154
Changingthepasswordfordatabase connectionusers ......... 156
Deletingdatabaseconnectionusers ......... 157
Updatingthedatabasetothenewestversion ......... 159
Displayingerrormessagesatserversoftware startup ......... 160
Sendinganerrornotificationmailtothe administrator ......... 161
Creatingawebsite[MicrosoftWindows7] ......... 162
Creatingawebsite[MicrosoftWindows Server2008] ......... 165
Creatingawebsite[MicrosoftWindowsVista] ......... 167
Creatingawebsite[MicrosoftWindowsServer 2003,XP,2000] ......... 171
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7. Saving managed data to the database Thissectionexplainshowtoexportthelog,JobAccountID,andfeechargedefinitiontothedatabase,andhowtobrowsethelog,JobAccountID,andfeechargedefinitionfromawebbrowser.Thelogcanbeexportedtothedatabasefromthepointatwhichitisobtainedfromtheprinter.TheJobAccountIDcanbeexportedtothedatabaseatthepointwhenitisregisteredtoordeletedformtheprinter,orwhenthesettingsarechanged.Toexportthemanagedinformationtothedatabase,thefollowingsettingsneedtobeconfigured.
•Databasesoftwaresettings(page132)
•Settingsforconnectingtothedatabase(page143)
InordertoexportthemanagedlogandJobAccountIDinformationtothedatabase,thefollowingsettingsalsoneedtobeconfiguredinadditiontothesettingslistedabove.
•Settingsforrecordinginformationtothedatabaseoftheprinterthatyouwanttoexportmanagedinformationtomustbeenabled(page144)
Configuring the database software settings
Connecting using Microsoft SQL Server or Microsoft SQL Server Express WhentheserversoftwareisinstalledintheWindows2000operatingsystemandconnectstoMicrosoftSQLServerorMicrosoftSQLServerExpress,itisnecessarytoinstallversion2.7orhigherofMDAC(MicrosoftDataAccessComponents)totheWindows2000operatingsystem.MDACcanbedownloadedfromtheMicrosoftwebsite.
Connecting to MySQL Database WhenusingMySQLonadifferentcomputertothatwhichcontainstheserversoftware,libmysql.dllneedstoexistintheserversoftwareinstallationfolder.
1 Copylibmysql.dllfromthe"bin"folderor"lib"folderoftheinstallationfolderoftheMySQLinstallationtobeused
2 Pastethefileintotheinstallationfolderoftheserversoftware.DependingontheMySQLversion,theadministrator"root"permissionsmaynotbesufficient.Inthiscase,increasethepermissionlevel.
1 Start[MySQLServerInstanceConfigWizard]andcheckthe[IncludeBinDirectoryinWindowsPATH]checkboxtocompletethesettings.
2 StartthecommandpromptinWindowsOS.
3 Executethefollowingcommand.Mysql–uroot–p
4 Entertheadministrator"root"passwordthatwassetwhenMySQLwasinstalled.
5 Executethefollowingcommand.grantallprivilegeson*.*to'root'@'%'withgrantoption;
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Settings for connecting to the database
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
4 Checkthe[Recordlogsindatabase]checkbox.
Note! If[Recordlogsindatabase]isdisabled,itisnotpossibletoconnecttothedatabase.
5 Configurethesettingsforthedatabasetoconnectto.
Database
Selectthetypeofdatabasetoconnectto.The
typesofdatabasethatcanbeselectedare
MicrosoftSQLServer,MicrosoftSQLServer
ExpressEdition,MicrosoftAccessandMySQL.
Authentication
Selecttheauthenticationmethodusedwhen
connectingtothedatabase.
Windowsauthentication
AuthenticatedconnectionusingtheWindows
userpermissionregisteredinthedatabase.
ThiscanonlybeselectedinMicrosoftSQL
ServerorMicrosoftSQLServerExpressEdition.
Userauthentication
Authenticatedconnectionusingtheuser
permissionforUserauthenticationregisteredin
the database.
Access
Specifywhethertheconnecteddatabaseisa
locationconnectionornetworkconnection.
Localdatabase
Connecttoadatabasethatexistsonthis
computer.
Networkdatabase
Connecttoadatabasethatexistsonadifferent
computeronthisnetwork.
ServerName
SpecifytheIPaddressorcomputernameof
thecomputeronwhichthedatabaseexists.A
maximumof270canbeentered.
PathName
Specifythepathnamewherethedatabaseto
connecttoexists.Amaximumof270canbe
entered.ThiscanonlybeenteredwhenMicrosoft
Accessisused.
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UserName
Specifytheusernameofthedatabaseto
connectto.Amaximumof80canbeentered.
WhenWindowsauthenticationisselectedfor
[Authentication],specifyavalidWindowsaccount
thatcanconnecttothedatabaseusingWindows
authenticationfromtheobtainlogservice.For
example,thecomputeradministrator.
Password
Specifythepasswordofthedatabaseto
connectto.Amaximumof80canbeentered.
WhenWindowsauthenticationisselectedfor
[Authentication],specifythepasswordforthe
Windowsaccountname.
6 Click[OK].Connecttothesetdatabase,andthesettingsarecompletewhentheconnectionissuccessfullyestablished.
Setting the printer for recording managed data to the database
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthedetailswindow.
4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
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5 Checkthe[Option]tab>[Recordlogsinadatabase]checkbox.
Note! Ifthesettingsforconnectingtoadatabase(page143)arenotimplemented,[Recordlogsinadatabase]isgrayedout.
6 Click[OK].
7 Whenthewindownotifyingthechangedsettingitemsisdisplayed,click[Yes].
8 AwindowinquiringwhetherornottoexportthedatabasetotheJobAccountIDregisteredintheprinterisdisplayed.Click[YES]toimmediatelyexportthedatabase.Click[NO]tonotexportthedatabase.
9 Whenthewindownotifyingthatthesettingchangesarecompleteisdisplayed,click[Close].
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Exporting the fees to the database
Themanagedfeedefinitionsareexportedto the database.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.
Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Click[Fee].Connecttothesetdatabase,andwhentheconnectionissuccessfullyestablishedthefeeexportwindowisdisplayed.
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7 Selectthefeechargesfrom[Fee],andclick[Add].
Note! •Feesthatalreadyexistinthedatabaseareoverwritten.
•Singlequotationmarksthatexistinthecharacterstringarereplacedwithspacecharacters,andtheinformationissavedinthedatabase.
Deleting fees from the database
Deletethefeedefinitionsfromthedatabase.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
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4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.
Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Click[Fee].Connecttothesetdatabase,andwhentheconnectionissuccessfullyestablishedthefeeexportwindowisdisplayed.
7 Selectthefeechargesfrom[Database'sfees],andclick[Delete].
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Exporting the log to the database
Theobtainedlogiswrittentothedatabase.Inordertochangethelogitemswrittentothedatabase,see"Changingthelogitemstobeexported"(page208).
1 Starttheserversoftware.
2 Clicktheplusmarkontheleftsideof[Log]intheselectedwindow.Thelogtreeopens.
3 Usingthesameoperationasstep2,openthetreefor[Printer]or[Date].
4 Selectthelogtoexport,andselectthe[Log]menu>[Exportlogsintothedatabase].
Note! •Singlequotationmarksthatexistinthecharacterstringarereplacedwithspacecharacters,andtheinformationissavedinthedatabase.
•Logsofprinterswhosedatabaserecordingsettingsaredisabledarenotexported.Fordetailsonenablingthedatabaserecordingsettings,see"Settingtheprinterforrecordingmanaged data to the database" (page144).
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Deleting logs from the database
Deletealogfromthedatabase.
1 Starttheserversoftware.
2 Clickthe[Log]menu>[Deletelogsfromthedatabase].
3 Displaythedatabaselogsusingeitherthe[Byprinter]or[Bymonthandyear]method.
Byprinter
Justtheloggedmonthandyearoftheprinter
selectedin[Listofprintersbeinglogged]are
drawnfromthedatabaseanddisplayed.
Bymonthandyear
Justtheloggedmonthsandyearsselectedin
[Listofdatabase-loggedmonthsandyears]are
drawnfromthedatabaseanddisplayed.
4 Selectthelogthatyouwanttodeletefrom[Listofloggedmonthsandyears].
5 Click[Delete].
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Exporting the printer users to the database
ThemanagedJobAccountIDsareexportedtothedatabase.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.
Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Click[PrinterUser].
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7 Whenconnectiontothesetdatabaseissuccessfullyestablished,amessageconfirmingwhetherornottoexporttheJobAccountIDtothedatabaseisdisplayed.Click[YES].
Note! •JobAccountIDsthatalreadyexistinthedatabaseareoverwritten.
•JobAccountIDsofprinterswhosedatabaserecordingsettingsaredisabledarenotexported.Fordetailsonenablingthedatabaserecordingsettings,see"Settingtheprinterforrecordingmanageddatatothedatabase"(page144).
•Singlequotationmarksthatexistinthecharacterstringarereplacedwithspacecharacters,andtheinformationissavedinthedatabase.
Registering database connection users
Registerdatabaseconnectionusers.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
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4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.
Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Click[Databaseuserregistration]. Whenconnectiontothesetdatabaseissuccessfullyestablished,the[Registusertoconnectwithdatabase]windowisdisplayed.
7 Click[Add].
8 Specifythe[UserName],[Authentication],[Password],[RepeatPassword]andpermissions,andclick[Add].
Note! Iftheusersandusernamesduplicatethosethatarealreadyregisteredinthedatabase,theycannotbeadded.
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9 Click[OK].
Whentheregistrationresultsnotificationwindowisdisplayed,click[Close].
Note! UsersregisteredtoaMicrosoftAccessdatabaseonlyuseauthenticationtobrowsethedatabasefromawebsite.
Changing the permissions for database connection users
Changethepermissionsforregistereddatabaseconnectionusers.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
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4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.
Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Click[Databaseuserregistration].Whenconnectiontothesetdatabaseissuccessfullyestablished,the[Registusertoconnectwithdatabase]windowisdisplayed.
7 Selecttheuserswhosepermissionsyouwanttochangein[Listofusers],andclick[ChangePrivileges].
8 Selectthepermissions,andclick[OK].
9 Whenthepermissionchangeresultsnotificationwindowisdisplayed,click[Close].
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Changing the password for database connection users
Changethepasswordforregistereddatabaseconnectionusers.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.
Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Click[Databaseuserregistration].Whenconnectiontothesetdatabaseissuccessfullyestablished,the[Registerusertoconnectwithdatabase]windowisdisplayed.
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7 Selecttheuserswhosepermissionsyouwanttochangein[Listofusers],andclick[ChangePassword].
8 Enterthe[Password]and[RepeatPassword],andclick[OK].
Deleting database connection users
Deleteregistereddatabaseconnectionusers.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
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4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.
Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Click[Databaseuserregistration].Whenconnectiontothesetdatabaseissuccessfullyestablished,the[Registusertoconnectwithdatabase]windowisdisplayed.
7 Selecttheuserswhosepermissionsyouwanttodeletein[Listofusers],andclick[Delete].
8 Whenawindowconfirmingwhetherornottodeletetheuserisdisplayed,click[YES].
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Updating the database to the newest version
Ifanewformatofdatabasecanbeusedduetoanupdatetotheserversoftware,thedatabaseformatcanbeupdatedtothenewestversion.Datathatalreadyexistsinthedatabaseisretained.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Click[Updatethedatabasetable].Whentheconnectiontothesetdatabaseissuccessfullyestablished,awindowinquiringwhetherornottoupdatethedatabasetothenewestversionisdisplayed.Click[YES].
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Displaying error messages at server software startup
Amessagecanbedisplayedatstartupifadditions to the log database fail.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Checkthe[Displayamessageatstartupofthisutility]checkbox,andclick[OK].Whenconnectiontothesetdatabaseissuccessfullyestablished,thesettingsaresaved.
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Sending an error notification mail to the administrator
Ifadditionstothelogdatabasefail,amailthatcontainstheerrordetailscanbesentonceadaytotheadministrator.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Checkthe[Notifyadministratorbye-mail]checkbox.Whenconnectiontothesetdatabaseissuccessfullyestablished,thesettingsaresaved.
Note! Theoutgoingmailserver,sender'se-mailaddress,andadministrator'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).
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Creating a website [Microsoft Windows 7]
ThissectionexplainshowtocreateawebsitewhenMicrosoftWindows7isusedasthesoftware.
Installing the internet information service Inordertocreateawebsite,internetinformationserviceneedstobeinstalledinthecomputer.
1 Select[ControlPanel]>[ProgramandFeatures],andselect[TurnWindowsfeaturesonoroff].
2 Checkalloftheitemsin[InternetInformationServices]>[WebManagementTools]>[IIS6ManagementCompatibility],andcheckthe[IIS6ManagementConsole]checkbox.
3 Checkthe[ASP]and[ISASPExtensions]in[InternetInformationServices]>[WorldWideWebService]>[ApplicationDevelopmentFeatures].
4 Check[WindowsAuthentication]in[InternetInformationServices]>[WorldWideWebService]>[Security].
5 Click[OK].
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Configure settings for browsing a Microsoft Access database InordertobrowseaMicrosoftAccessdatabasefromawebsite,"AuthenticatedUsers"needtobeaddedtothe[Properties]and[Security]tabinthefollowingfolder,andthe"AuthenticatedUsers"permissionsneedtoberaisedtofullcontrol.(Systemdrive)Windows\temp\
Configure settings for browsing a MySQL database TobrowseaMySQLdatabasefromabrowser,MySQLConnector/ODBC5.1needstobeinstalled.MySQLConnector/ODBC5.1canbedownloadedfromtheMySQLwebsite.
Checking the version of Microsoft SQL Server or Microsoft SQL Server Express TobrowseaMicrosoftSQLServerdatabaseorMicrosoftSQLServerExpressEditiondatabasefromawebsite,thedatabaseversionneedstobeMicrosoftSQLServer2005ServicePack2orhigher,orMicrosoftSQLServer2005ExpressEditionServicePack2orhigher.
Creating a website
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
4 Checkthe[Recordlogsindatabase]checkbox.
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5 Configurethesettingsforthedatabasetoconnectto.Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Checkthe[Accessingdatabasefromwebsite]checkbox,enterthe[Titledisplayedonwebsite],andclick[OK].
7 Whentheconnectionisestablishedsuccessfullytothesetdatabase,the[SelectionofWebsite]windowisdisplayed.Selectthewebsite,andclick[OK].
Setting the website Configurethesettingsforaccessingthecreatedwebsitefromawebbrowseronthecomputer.ThesettingmethodsdifferbetweenwhentheWindowsauthenticationmethodisusedfromthewebbrowser,ortheUserauthenticationmethodisusedtoaccessthewebsite.
Accessing using the Windows authentication method
1 Select[ControlPanel]>[AdministrativeTools],andopen[InternetInformationService(IIS)Manager].
2 Whenthewindowisdisplayed,selectthe[JALogDB]website,andclick[Authentication].
3 Disable[AnonymousAuthentication],andenable[WindowsAuthentication].
Note! Becarefulwhenchecking[AnonymousAuthentication],asanyusercanbrowsethe database.
Accessing using the User authentication method
1 Select[ControlPanel]>[AdministrativeTools],andselect[InternetInformationService(IIS)Manager].
2 Whenthewindowisdisplayed,selectthe[JALogDB]website,andclick[Authentication].
3 Disable[WindowsAuthentication].
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Creating a website [Microsoft Windows Server 2008]
ThissectionexplainshowtocreateawebsitewhenMicrosoftWindowsServer2008isusedasthesoftware.
Installing the internet information service Inordertocreateawebsite,internetinformationserviceneedstobeinstalledinthecomputer.
1 Select[AdministrativeTools]>[ServerManager],andselect[roles]>[Addroles].
2 Select[WebServer(IIS)],andcheckallofthe[AdministrativeTools]and[IIS6ManagementCompatibility]items.
3 Select[WebServer(IIS)],andcheckallofthe[ASP]and[ISASPExtension]itemsin[AdministrativeTools]and[ApplicationDevelopmentFeatures]items.
4 Select[WebServer(IIS)],andcheckthe[Security]and[WindowsAuthentication]checkboxes.
5 Click[Install].
Configure settings for browsing a Microsoft Access database InordertobrowseaMicrosoftAccessdatabasefromawebsite,"AuthenticatedUsers"needtobeaddedtothe[Properties]and[Security]tabinthefollowingfolder,andthe"AuthenticatedUsers"permissionsneedtoberaisedtofullcontrol.(Systemdrive)Windows\temp\
Configure settings for browsing a MySQL database TobrowseaMySQLdatabasefromabrowser,MySQLConnector/ODBC5.1needstobeinstalled.MySQLConnector/ODBC5.1canbedownloadedfromtheMySQLwebsite.
Checking the version of Microsoft SQL Server or Microsoft SQL Server Express TobrowseaMicrosoftSQLServerdatabaseorMicrosoftSQLServerExpressEditiondatabasefromawebsite,thedatabaseversionneedstobeMicrosoftSQLServer2005ServicePack2orhigher,orMicrosoftSQLServer2005ExpressEditionServicePack2orhigher.
Creating a website
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
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4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.
Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Checkthe[Accessingdatabasefromwebsite]checkbox,enterthe[Titledisplayedonwebsite],andclick[OK].
7 Whentheconnectionisestablishedsuccessfullytothesetdatabase,thewebsiteselectionwindowisdisplayed.Selectthewebsite,andclick[OK].
Setting the website Configurethesettingsforaccessingthecreatedwebsitefromawebbrowseronthecomputer.ThesettingmethodsdifferbetweenwhentheWindowsauthenticationmethodisusedfromthewebbrowser,ortheUserauthenticationmethodisusedtoaccessthe website.
Accessing using the Windows authentication method
1 Select[ControlPanel]>[AdministrativeTools],andopen[InternetInformationService(IIS)Manager].
2 Whenthewindowisdisplayed,selectthe[JALogDB]website,andclick[Authentication].
3 Disable[AnonymousAuthentication],andenable[WindowsAuthentication].
Note! Becarefulwhenchecking[AnonymousAuthentication],asanyusercanbrowsethe database.
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Accessing using the User authentication method
1 Select[ControlPanel]>[AdministrativeTools],andselect[InternetInformationService(IIS)Manager].
2 Whenthewindowisdisplayed,selectthe[JALogDB]website,andclick[Authentication].
3 Disable[WindowsAuthentication].
Creating a website [Microsoft Windows Vista]
ThissectionexplainshowtocreateawebsitewhenMicrosoftWindowsVistaisusedasthesoftware.
Installing the internet information service Inordertocreateawebsite,internetinformationserviceneedstobeinstalledinthecomputer.
1 Select[ControlPanel]>[ProgramandFeatures],andselect[TurnWindowsfeaturesonoroff].
2 Checkalloftheitemsin[InternetInformationServices]>[WebManagementTools]>[IIS6ManagementCompatibility],andcheckthe[IIS6ManagementConsole]checkbox.
3 Checkthe[ASP]and[ISASPExtensions]in[InternetInformationServices]>[WorldWideWebService]>[ApplicationDevelopmentFeatures].
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4 Check[WindowsAuthentication]in[InternetInformationServices]>[WorldWideWebService]>[Security].
5 Click[OK].
Configure settings for browsing a Microsoft Access database InordertobrowseaMicrosoftAccessdatabasefromawebsite,"AuthenticatedUsers"needtobeaddedtothe[Properties]and[Security]tabinthefollowingfolder,andthe"AuthenticatedUsers"permissionsneedtoberaisedtofullcontrol.
WindowVista
Select[ControlPanel]>[FolderOptions]>
[View]tab,andwhenthe[Showhiddenfiles,
foldersanddrives]checkboxischeckedinthe
detailedsettings,thefollowingfolderisdisplayed.
(Systemdrive)Windows\ServiceProfiles\
NetworkService\AppData\Local\
WindowVistaSP1andsubsequentversions
(Systemdrive)Windows\temp\
Configure settings for browsing a MySQL database TobrowseaMySQLdatabasefromabrowser,MySQLConnector/ODBC5.1needstobeinstalled.MySQLConnector/ODBC5.1canbedownloadedfromtheMySQLwebsite.
Checking the version of Microsoft SQL Server or Microsoft SQL Server Express TobrowseaMicrosoftSQLServerdatabaseorMicrosoftSQLServerExpressEditiondatabasefromawebsite,thedatabaseversionneedstobeMicrosoftSQLServer2005ServicePack2orhigher,orMicrosoftSQLServer2005ExpressEditionServicePack2orhigher.
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Creating a website
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.
Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Checkthe[Accessingdatabasefromwebsite]checkbox,enterthe[Titledisplayedonwebsite],andclick[OK].
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7 Whentheconnectionisestablishedsuccessfullytothesetdatabase,thewebsiteselectionwindowisdisplayed.Selectthewebsite,andclick[OK].
Setting the website Configurethesettingsforaccessingthecreatedwebsitefromawebbrowseronthecomputer.ThesettingmethodsdifferbetweenwhentheWindowsauthenticationmethodisusedfromthewebbrowser,ortheUserauthenticationmethodisusedtoaccessthewebsite.
Accessing using the Windows authentication method
1 Select[ControlPanel]>[AdministrativeTools],andopen[InternetInformationService(IIS)Manager].
2 Whenthewindowisdisplayed,selectthe[JALogDB]website,andclick[Authentication].
3 Disable[AnonymousAuthentication],andenable[WindowsAuthentication].
Note! Becarefulwhenchecking[AnonymousAuthentication],asanyusercanbrowsethe database.
Accessing using the User authentication method
1 Select[ControlPanel]>[AdministrativeTools],andselect[InternetInformationService(IIS)Manager].
2 Whenthewindowisdisplayed,selectthe[JALogDB]website,andclick[Authentication].
3 Disable[WindowsAuthentication].
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Creating a website [Microsoft Windows Server 2003, XP, 2000]
ThissectionexplainshowtocreateawebsitewhenMicrosoftWindowsServer2003,XP,or2000isusedasthesoftware.Inordertocreateawebsite,internetinformationserviceneedstobeinstalledinthecomputer.
Creating a website
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Database]tab.
4 Checkthe[Recordlogsindatabase]checkbox.
5 Configurethesettingsforthedatabasetoconnectto.Fordetailsonthesettingsoftheconnecteddatabase,see"Settingsforconnectingtothedatabase"(page143).
6 Checkthe[Accessingdatabasefromwebsite]checkbox,enterthe[Titledisplayedonwebsite],andclick[OK].
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7.Savingmanageddatatothedatabase
7
7 Whentheconnectionisestablishedsuccessfullytothesetdatabase,thewebsiteselectionwindowisdisplayed.Selectthewebsite,andclick[OK].
Setting the website Configurethesettingsforaccessingthecreatedwebsitefromawebbrowseronthecomputer.ThesettingmethodsdifferbetweenwhentheWindowsauthenticationmethodisusedfromthewebbrowser,ortheUserauthenticationmethodisusedtoaccessthewebsite.
Accessing using the Windows authentication method
1 Select[ControlPanel]>[AdministrativeTools],andselect[InternetInformationService(IIS)Manager].
2 Whenthewindowisdisplayed,selectthe[JALogDB]website,right-click,andclick[Properties].
3 Whenthe[DirectorySecurity]tabisdisplayed,click[Anonymousaccessandauthenticationcontrol]>[Edit]button.
4 Whenthewindowisdisplayed,uncheckthe[Anonymousaccess]checkbox,andcheckthe[WindowsComprehensiveauthentication]checkbox.
Note! Becarefulwhenchecking[Anonymousaccess],asanyusercanbrowsethedatabase.
Accessing using the User authentication method
1 Select[ControlPanel]>[AdministrativeTools],andselect[InternetInformationService(IIS)Manager].
2 Whenthewindowisdisplayed,selectthe[JALogDB]website,right-click,andclick[Properties].
3 Whenthe[DirectorySecurity]tabisdisplayed,click[Anonymousaccessandauthenticationcontrol]>[Edit]button.
4 Whenthewindowisdisplayed,uncheckthe[WindowsComprehensiveauthentication]checkbox.
Browsing the database from the website
1 ConnecttothewebsiteURLfromawebbrowser.ThefollowingmethodscanbeusedtospecifytheURL.
Whentheserversoftwareisinstalledonthecomputer http://localhost/JALogDB/
Whentheserversoftwareisinstalledonadifferentcomputer http://(ComputerIPaddress)/JALogDB
2 Whenthewebsiteisdisplayed,selecttheauthenticationmethod.Thefollowingauthenticationmethodsareavailable.
WindowAuth
ThisistheWindowsauthenticationmethod.This
canbeusedwhenconnectingtoMicrosoftSQL
ServerorMicrosoftSQLServerExpressEdition.
When[WindowAuth]isselected,thePCinwhich
theserversoftwareisinstalledandPCinwhich
thedatabaseisinstalledneedtoberegisteredto
the same domain.
UserLogin
Thismethodauthenticatesusersthatare
registeredinthedatabase.Enterthe[Account]
and[Password].
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7.Savingmanageddatatothedatabase
7
3 Clickthe[Login]button.
4Thedisplaywindowofthelogregisteredinthedatabaseisdisplayed.Thefollowingoperationscanbeperformedinthelogdisplaywindow.
Displayingaspecificprinterlog
Whentheprintername(IPaddress)isclickedin
the[Printer]sectionoftheselectionwindow,the
logoftheprinterwhoseIPaddressisselectedin
thedetailswindowisdisplayed.
Displayingalogfromaspecificobtaindate
Whenthedateisclickedinthe[Date]section
oftheselectionwindow,thelogfromtheobtain
dateselectedinthedetailswindowisdisplayed.
Aggregatingdisplayedlogsbyprinter
Click[Printer]inthe[Exportby]sectionof
thedetailwindow,andthedisplayedlogsare
aggregatedaccordingtotheprinter.
AggregatingdisplayedlogsbyJobAccountIDs
Click[UserID]inthe[Exportby]sectionof
thedetailwindow,andthedisplayedlogsare
aggregatedaccordingtotheJobAccountIDs.
Aggregatingdisplayedlogsbyusername
Click[Username]inthe[Exportby]sectionof
thedetailwindow,andthedisplayedlogsare
aggregatedaccordingtotheusername.
Aggregatingdisplayedlogsbydate
Click[Date]inthe[Exportby]sectionofthe
detailwindow,andthedisplayedlogsare
aggregatedaccordingtothedate.
Displayinguserinformation
When[Userinformation]isclickedinthe
selectionwindow,theuserinformationrecorded
inthedatabaseisdisplayed.
Displayingfeeinformation
When[Costinformation]isclickedinthe
selectionwindow,thefeeinformationrecordedin
thedatabaseisdisplayed.
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7.Savingmanageddatatothedatabase
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Memo
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8. Fees
Creatingfeechargedefinitions ......... 176
Changingfeechargedefinitions ......... 182
Deletingfeechargedefinitions ......... 182
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8.Fees
8
8. Fees Feesareusedtorequestcostburdensfromtheuseraccordingtothestatusofuse.InthePrintJobAccouting,feescanbedefinedinfinedetail,suchasthenumberofprints,printpapersize,andlengthofpossession.
Note! Thewindowandsettingcontentsdifferdependingontheprintermodel.
Creating fee charge definitions
Creating a definition
1 Starttheserversoftware.
2 Select[Printer]menu>[DefineFees].
3 Click[Add].
Memo Theinitialsettingsdefinitionshowsaroughguidetotherunningcostscalculatedfromthestandardpricesofvariousconsumablesandthenumberofprintsoverthelifetimeforeachmodel.
4 Enterthenameofthedefinitiontobecreatedin[Name].
5 Clickthetabsoftheitemsthatyouwanttoset,andconfigurethesettings.
Pagetab
Thefeesforoneprintbasedonthethetotal
numberofprintsandprintpagescanbeset.In
theprintpages,colorprintingandmonochrome
printingcanbesetseparately.
1 Check[Page],andthenenterthefeesfor[Color]and[Mono].
2 Check[Sheet],andenterthefees.
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8
8.Fees
Toneruseamounttab
Settoapplyfeesfortheamountoftonerused.
Toapplyfeesfortheamountoftonerused,check
the[Toneruseamount]checkbox,andsetthe
feechargesfortheamountoftonerusedateach
levelperpage.
Tosetthefeechargesperpageforeachlevel,
selectthelevelthatyouwanttosetfromthelist,
clickthe[Change]button,enterthefeecharge
perpageinthe[ColorFee]fieldand[MonoFee]
fieldinthecostchangewindow,andclick[OK].
Toautomaticallycalculatethefeecharges,select
theprinterinwhichautomaticcalculationwill
beusedfrom[Aprinterusedforfeeautomatic
calculation],andenterthecolortonerpriceinthe
[ColorPrice]fieldandmonochrometonerpricein
the[MonoPrice]field.Whentherearetwotypes
oftonerandthelargecapacitytypeoftoneris
used,checkthe[LargeCapacity]checkboxand
click[Automaticcalculation].
Accordingtothetypeofprinter,the[Setting
life]checkboxisdisplayedinsteadofthe[Large
Capacity]checkbox.Tosetthetonerlifespan
andautomaticallycalculatethecost,checkthe
[Settinglife]checkbox,andenter[Colorlife]and
[Monolife].When[Settinglife]isnotchecked,
the[Doyouwanttoacquiretheinformation
ofthetonerinstalledintheprinter?]message
isdisplayed.Checkthattheprinterpoweris
ON,andclick[Yes].When[No]isclickedorif
informationcannotbeobtainedfromtheprinter,
tonerinformationfromwhentheprinterwas
registeredisusedfortheautomaticcalculation.
Whenlargecapacityandstandardtonersare
mixed,calculationsarebasedonthelarge
capacitytoners.
Fordetailsonthetonerusagelevel,see[Items
thatcanbeaggregated]-[Toner].
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8.Fees
Drumuseamounttab
Settoapplyfeesfortheamountofdrumused.
Toapplyfeesfortheamountofdrumuse,check
[Drumuseamount],andenterfeesforcolor
drumuseper1A4sizepageinthe[ColorFee]
field,andenterfeesforthemonochromedrum
useper1A4sizepageinthe[MonoFee]field.
Toautomaticallycalculatethefees,selectthe
printertousefrom[Aprinterusedforfee
automaticcalculation],enterthecolordrum
priceinthe[ColorPrice]fieldandmonochrome
drum(or4-colorcombinedunitdrum)price
inthe[MonoPrice]field,andclick[Automatic
calculation].For4colorcombinedunitdrum,the
[ColorFee]and[ColorPrice]fieldscannotbe
entered.
Belt,fuseruseamounttab
Settoapplyfeesfortheamountofbeltandfuser
used.
Toapplyfeesfortheamountofbeltandfuser
use,check[Belt,fuseruseamount],andenter
feesforbeltuseper1A4sizepageinthe[Belt
Fee]field,andenterfeesforthefuseruseper
pageinthe[FuserFee]field.
Toautomaticallycalculatethefees,selectthe
printertousefrom[Aprinterusedforfee
automaticcalculation],enterthebeltpriceinthe
[BeltPrice]fieldandfuserpriceinthe[Fuser
Price]field,andclick[Automaticcalculation].
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8
8.Fees
Finishertab
Whentheoptionalfinisherisinstalled,setthefee
foreachtimethatthestaplerisused.
1 Check[Staple],andenterthefees.
Sizetab
Feescanbesetfor1pageofeachpapersize.
Feescanalsobeappliedjusttospecificsizes.
1 Check[Size],andclick[Change].
2 Inthe[Detailedsettingforfees]window,selectthesizetoapplyfeestofrom[Size],andenterthefeecharges.
3 Click[Add].
4 Repeatsteps2 and 3,andaddthesizesthatrequirefees.
5 Whenallrequiredsizesareadded,click[OK].
Note! A4,B5,letter,16K184×260mm,16K195×270mmand16K197×273mmaredifferentpapersizeswithlongitudinalfeedandcrossfeed.Whencrossfeedisused,addA4horizontal,B5horizontal,A5horizontal,letterhorizontal,16K184×260mmhorizontal,16K195×270mmhorizontal,and16K197×273mmhorizontal.
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8
8.Fees
Traytab
Feescanbesetfor1pagefromeachusedtray.
Feescanalsobeappliedjusttospecifictrays.
1 Check[Tray],andclick[Change].
2 Inthe[Detailedsettingforfees]window,selectthetraytoapplyfeestofrom[Tray],andenterthefeecharges.
3 Click[Add].
4 Repeatsteps2 and 3,andaddthetraysthatrequirefees.
5 Whenallrequiredsizesareadded,click[OK].
MediaTypetab
Feescanbesetfor1typeofeachpapersize.
Feescanalsobeappliedjusttospecificpaper
types.
1 Check[Media],andclick[Change].
2 Inthe[Detailedsettingforfees]window,selectthepapertypetoapplyfeestofrom[Mediatype],andenterthefeecharges.
3 Click[Add].
4 Repeatsteps2 and 3,andaddthepapertypesthatrequirefees.
5 Whenallrequiredsizesareadded,click[OK].
6 Click[OK].
7 Click[End].
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8
8.Fees
Setting printer fee definitions
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
3 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
4 Selectthefeechargesdefinitiontobeusedfromthe[Option]tab>[Fees],andclick[OK].
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8
8.Fees
Deleting fee charge definitions
Note! •Initialsettingdefinitionscannotbedeleted.
•Whenthedefinitionsetinthecurrentprinterisdeleted,itisreplacedwiththeinitialsettingsdefinition.
1 Starttheserversoftware.
2 Select[Printer]menu>[DefineFees].
3 Selectthedefinitionnamethatyouwanttodelete,andclick[Delete].
4 Click[End].
Changing fee charge definitions
1 Starttheserversoftware.
2 Select[Printer]menu>[DefineFees].
3 Selectthedefinitionnamethatyouwanttochange,andclick[Properties].
4 Changethesettingsinthe[DefineFees]window,andclick[OK].
Fordetailsonthesettingitems,see"Creatingfeechargedefinitions"(page176).
Memo Whenthenameischanged,itisregisteredasanewdefinition.Theprevioussettingsremainundertheformerdefinitionname.
5 Click[End].
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9. Operating the Log
WhatistheLog? ......... 184
AcquiringtheLog ......... 184
DisplayingtheLog ......... 193
DeletingtheLog ......... 196
OutputtingtheLogasaCSVfile ......... 196
Exitinglogacquisition ......... 198
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9
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9. Operating the Log Thissectionexplainssettingsforacquiringthelog,andoperationssuchasdisplayingordeleting the log.
What is the Log? InPrintJobAccouting,variousinformationaboutprintjobssuchaswho,when,andwhichprinterwasusedforprintjobsisstoredontheprinterbuilt-inharddiskorflashmemory.Thisinformationiscalledthelog.Theserversoftwareacquiresthelogfromtheprinteraccordingtoasetschedule.Byloggingthisinformation,itispossibletocheckhowmuchindividualsareprinting,andhowmuchaspecificprinterisbeingused.
Note! •Alogentryismadewhenoneormoresheetsareprinted.Furthermore,logentriesaremadewhenprintingisrejected,orwhenajobiscancelledbecausecolorprintingisrejected.
•However,logentriesarenotmadewhentheprinterpoweristurnedOFFduringprocessingorprinting,orifprintingcannotbeperformedbecausetheprinterhasanerror.
Acquiring the Log
Information that can be acquired Informationthatcanbeacquiredasalogisasshownbelow.
Note! Theinformationthatcanbeacquireddiffersdependingontheprintermodelorwhetheroptionsareused.
Item Details
Printer Theprinternameandconnectiondestinationdisplayedinthelog.Thisisdisplayedwhenallprinterlogsaredisplayed.
Date Thedateofthedisplayedlog.Thisisdisplayedwhenlogsfromalldatesaredisplayed.
LogNo.*1 Thelognumber.Assignedforeachmonthstartingfrom1.
JobAccountID TheJobAccountIDsetintheclientcomputerthatexecutedtheprintingjob,orthePINIDenteredintothecontrolpanel.
User Usernamesetintheclientcomputerthatexecutedtheprintingjob.
LoginName Loginnameoftheclientcomputerthatexecutedtheprintjob.
DocumentName Nameoftheprinteddocument.Ifthedocumentnamecontainsa"symbol,the"symbolisreplacedwithaone-bytespace.Insomecases,thecorrectdocumentnamecannotbeacquired.
Application Nameoftheapplicationusedtoexecutetheprintjob.
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Item Details
Fees Feesincurredfortheprintjob.
HostName Nameoftheclientcomputerthatexecutedtheprintjob.
Port Nameoftheportusedforprinting.Whenusingoveranetwork,theIPaddressoftheclientcomputerisdisplayed.
TotalSheets Numberofsheetsprinted.
Pages Numberofpagesprinted.Whenduplexprintingisused,onesheetiscountedastwopages.Thisnumberistheactualnumberofprintedpagesasopposedtothedocumentpagenumber.Forexample,whena6pagedocumentisprintedusing2-UPprinting,thenumberofpagesis3pages.
Status Thejobprocessingresult.•Completed:Jobcompletednormally.•Canceled:Jobcancelledbyuseroperation.(Forprinting,whenoneormoresheetsareprinted)•Aborted:Jobcancelledbyareasonotherthantheuseroperation.•AbnormalCompleted:Jobcompletedabnormally.
DetailedStatus •LogBufferFull: Jobcancelledbecausetheprinterlogbufferisfull.
•AccessControl:Jobcancelledbyuserestrictions.
•MemoryOverFlow: Jobcancelledbymemoryoverflow.
•ColorControl: Jobcancelledbyuserestriction(DisableColorPrinting).
•MonoPrinting(Colorlimited): Jobprintedinmonochromeduetouserestriction(DisableColorPrinting).
•LipError: Jobcancelledbyliperror.
PaperSize*1 Sizeoftheprintedpaper.Ifatherearemultiplepapersizesusedinthesameprintjob,thisitemisdisplayedoveranumberoflines.
MediaType*1*2 Typeoftheprintedpaper.Ifatherearemultiplepapertypesusedinthesameprintjob,thisitemisdisplayedoveranumberoflines.
MediaWeight*1*2 Thicknessoftheprintedpaper.Ifatherearemultiplepaperthicknessesusedinthesameprintjob,thisitemisdisplayedoveranumberoflines.
Duplex*1 Thisdistinguishesbetweensingle-sidedorduplexprinting.Ifbothsingle-sidedandduplexprintingusedinthesameprintjob,thisitemisdisplayedoveranumberoflines.
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Item Details
Sheets*1 Whenoneprintjobisdisplayedoveranumberoflines,thenumberofprintedsheetsisdisplayedoneachline.
Color*1 Numberofcolorpagesprinted.Whenoneprintjobisdisplayedoveranumberoflines,thenumberofpagesisdisplayedoneachline.
Mono*1 Numberofmonochromepagesprinted.Whenoneprintjobisdisplayedoveranumberoflines,thenumberofpagesisdisplayedoneachline.
N-up Displayshowmanypagesofdataarereducedandprintedwithintheprintingrangeof1page.
Toner Theleveloftoner(tonerusagedensityforeachA4sizepage)usedforeachcolorisdisplayedasoneofthefollowing6levels,from0to5.
Level Densityoftheamountoftonerused
0 0%1 ~5%2 ~15%3 ~30%4 ~60%5 61%~
Drum Amountofdrumusedforeachcolor(convertedtoamountofdrumusedforeachA4sizepage).Theamountofdrumuseofa4-in-1colordrumunitisdisplayedisdrum(K).
Belt Amountofbeltused(convertedtotheamountofbeltusedforeachA4sizepage)
Fuser Amountoffuserused(amountoffuserusedforeachpage)
Staple Whentheoptionalfinisherisinstalled,thisshowsthenumberoftimesthestaplerisused.
LogAcquireTime*2 Thetimeatwhichtheserversoftwareacquiredthelog.
StartTime*2*3 Timeatwhichtheprinterreceivedthejob.
ProcessStartTime*2*3 Timeatwhichtheprinterstartedprocessing.
ProcessEndTime*2*3 Timeatwhichtheprinterendedprocessing.
PrintStartTime*2*3 Timeatwhichtheprinterstartedprinting.
EndTime*2*3 Timeatwhichtheprinterendedprinting.
ProcessingOff-lineTime*2 Thetimeduringwhichprinterprocessingstoppedduetoanerrorsuchasapaperjamduringprocessing,papersizeerror,ornopaper,ortheamountoftime(seconds)theprinterissettoofflineonthecontrolpanel.
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Item Details
PrintingOff-lineTime*2 Thetimeduringwhichprinterprocessingstoppedduetoanerrorsuchasapaperjamduringprinting,papersizeerror,ornopaper,ortheamountoftime(seconds)theprinterissettoofflineonthecontrolpanel.
Tray1*2 Numberofsheetssuppliedfromtray1.
Tray2*2 Numberofsheetssuppliedfromtray2.
Tray3*2 Numberofsheetssuppliedfromtray3.
Tray4*2 Numberofsheetssuppliedfromtray4.
Tray5*2 Numberofsheetssuppliedfromtray5.
Multi-purposeTray*2 Numberofsheetssuppliedfromthemulti-purposetray/manualfeedingtray.
Multi-purposeFeeder*2 Numberofsheetssuppliedfromtheoptionalmulti-purposefeeder.
300dpi*2 Numberofpagesprintedat300dpi.
600dpi*2 Numberofpagesprintedat600dpi.
1200×600dpi*2 Numberofpagesprintedat1200x600dpi.
1200dpi*2 Numberofpagesprintedat1200dpi.
2400×600dpi Numberofpagesprintedat2400x600dpi.
ColorScanPage Numberofpagesscannedincolor.
MonoScanPage Numberofpagesscannedinmonochrome
ScanPagePrintStatus Indicateswhetherthescannedpagesareprinted.•ScanJobPrint: Numberofscanjobsthatareaccompaniedwithprinting.
•ScanJobNoPrint: Numberofscanjobsthatarenotaccompaniedwithprinting.
JobID Numberusedtoidentifythejob.Whenmultiplelogsaregeneratedforthesamejob,theIDnumberisthesame.
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Item Details
Function •Print:Printjob.•Faxreceiveprint:Faxreceiveprintjob.•PCScan:PCscanjob.•PushScan:Pushscanjob.•ScantonetworkPC: ScantonetworkPCjob.•Scantoe-mail: Scantoe-mailjob.•Faxsend:Faxsendjob.•Copy:Copyjob.•ScantoUSBmemory: ScantoUSBmemoryjob.•ScantoInternetFax: ScantoInternetfaxjob.•ScantoFaxServer: ScantoFaxServerjob.•SendFaxfromPC:SendFaxfromPCjob.•PrintingfromasavedFax: PrintingjobfromasavedFax.•E-mailreceiveprinting:Printingjobforareceivede-mail. •PrintingfromUSBMemory:PrintingjobfromUSBmemory.•PrintingfromControlPanel: Printingjobfromthecontrolpanel.•Otherscans:Otherscanjobs.
Service Nameoftheservice.•Print:Printprocessinglog.•Scan:Scanprocessinglog.•Fax:Faxprocessinglog.•PCScan:PCscanprocessinglog.•PCFax:FaxsendfromPCprocessinglog.•E-mail:Receivingorsendinge-mailprocessinglog.•Server: LogoffilesaveprocesstonetworkPC.•USBmemory: LogoffilesaveprocesstoUSBmemory.
ScanPageSize Sizeofthescanneddocument.
CommunicationTime Timerequiredtosendorreceiveafax.
Destination WhentheserviceisFaxorPCFax,thisisoneofthefollowing:TelephonenumberoftheFaxsourceordestination,recipientID,orequipmentinformation.Iftheserviceisaserver,thisisthefilesavedestinationfolder.WhentheserviceisaUSBmemory,thisisfixedasUSBMEM01.Whentheserviceisane-mail,thisisthee-mailaddressofthesenderorreceiver.
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Item Details
CommunicationMode Thisisthetypeofcommunication,Faxore-mail.•Send:Faxsendjob.•Receive:Faxreceivejob.•Sendtomultiplerecipients:Faxsendjobtomultiplerecipients.•SendfromPC:FaxsendjobfromaPC.•SendtomultiplerecipientsfromaPC:
FaxsendjobtomultiplerecipientsfromaPC.•E-mailsend:E-mailsendjob.•Sende-mailtomultiplerecipients: E-mailsendjobtomultiplerecipients.
Manual Turns"ON"whenafaxistransmittedmanually.
TimeSpecified Turns"ON"whenthetimeisspecifiedinafax.
Polling Turns"ON"whenpollingtransmissionisusedinafax.
F-Code Turns"ON"whenFcodetransmissionisusedinafax.
Call/Receipt Call:Indicateswhenthereceiveriscalledbyfax.Receipt:Indicateswhenacallisreceivedfromthesenderfax.
FaxForwarding Turns"ON"whenafaxisforwarded.
Communicationpage Numberofpagessentorreceivedbyfax.
ServiceCode Faxtransmissionerrorcode.
*1 Whenmultiplelinesaredisplayed,itemsotherthanthismainitemaredisplayedasblankspacesinthesecondandsubsequentlines.
*2 Thisitemisnotdisplayedinthedefaultsettings.*3 Ifthetimeisnotnotifiedtotheprinter,thisremainsblank.
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Changing the log acquisition interval and time Theintervalandtimeatwhichtheserversoftwareacquiresthelogcanbechanged.
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
3 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
4 Inthe[Option]tab,change[AcquireLogs].
Note! AlwayssetatimewhenthecomputerinwhichtheserversoftwareissetupandprinterpowerarebothswitchedON.ThelogcannotbeacquiredifthepowerisnotON.
Interval
Settheintervalwhenthelogisacquiredovera
fixedtime.Themaximumintervaltimethatcan
besetis24hours.Thedefaultsettingissetas
anoptimizedvaluedetectedfromthestateof
theprinter.Iftheintervalissettoatimethatis
longerthanthedefaultsettings,someofthelogs
maynotbeacquired.
Time
Setthespecifictime.Click[ChangeTime],and
addthetimetothe[ChangeTimeToAcquire
Logs]window.Upto5acquisitiontimescanbe
added.Afteradding,click[OK].
5 Click[OK].
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9.OperatingtheLog
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Changing the deadline Thedeadlinedateonwhichthelogiscollectedcanbeset.Thelogcontentsuptothesetdeadlinedatearecountedforthemonth.E.g)Ifthedeadlineissetforthe15th,thecontentsfromthe16thofthepreviousmonthto
the15thofthismontharecollectedinthelog.
1/15 2/15 3/15For February For March
When[Countlogsaftertheclosingdatesaslogsforthismonth]ischecked,thelogsforthedayafterthesetdeadlinearecountedinthecurrentmonth.E.g)Whenthedeadlineissetforthe15thand[Countlogsaftertheclosingdatesaslogsfor
thismonth]ischecked,logsfromthe16thofthismonthtothe15thofthefollowingmontharecollectedinthelogforthismonth.
1/15 2/15 3/15For FebruaryFor January
1 Select[Option]menu>[Setup].
2 Clickthe[Changetheclosingdata]tab.
3 Enterthedatethatyouwanttosetasthedeadlinedate.
4 Click[OK].
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9.OperatingtheLog
9
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Immediately acquiring the log Thelogcanbeacquiredimmediatelyirrespectiveofthelogacquisitionschedule.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinter,andthenselectthe[Printer]menu>[AcquireaLog].
Memo Multipleprinterscanbeselected.
5 Click[Close]intheacquisitionresultswindow.
Memo Whenthelogisbeingdisplayed,selectthe[Log]menu>[RefreshDisplay]torefreshthelogdisplay.
Notifying the printer of the time Assomeprintermodelsdonothaveabuilt-inclock,theserversoftwarenotifiestheprinterofthetimeeveryhourwhenthelogisacquired.Therefore,whentheprinterpoweristurnedOFF/ON,thetimeinformationcannotbeloggeduntiltheprinterisnotifiedofthetime.Inthiscase,thetimecanbenotifiedmanuallytotheprinter.Thetimenotifiedtotheprinteristhetimeinthecomputerinwhichtheserversoftwareissetup.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinter,andthenselectthe[Printer]menu>[SettingtheTime].
5 Click[OK]inthecompletedwindow.
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9.OperatingtheLog
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Changing the log save location Thefolderinwhichtheacquiredlogissavedandthefoldertowhichthelogisautomaticallywrittencanbespecified.
1 Starttheserversoftware.
2 Select[Option]menu>[Setup].
3 Clickthe[LoginStorage]tab.
4 Click[Browse].
5 Selectthefolderthatyouwanttosave,andclick[OK].
6 Click[OK].
Displaying the Log Thelogcanbedisplayedaccordingtoprinterordate.Onelogisdividedbyeachcategoryanddisplayed,soyoucandisplayordeletelogsaccordingtorequirements.Whenprintersaremanagedingroups,thelogcanbedisplayedasagroup.
Displaying the Log
1 Starttheserversoftware.
2 Clicktheplusmarkontheleftsideof[Log]intheselectedwindow.
Thelogtreeopens.
3 Usingthesameoperationsasinstep2,open[Printer]and[Date]inthetree.
Displaylogsbyprintergrouporbyindividualprinter
Displayinglogsby date
Displayinglogsofallprintersbelongingtoagroup
Displayingindividualprinterlogs
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9.OperatingtheLog
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4 Selectthelogthatyouwanttodisplay,andselectthe[Log]menu>[DisplayLogs].
①
⑤②
③
①
⑥
④
④
1 Displayingalllogsforallprinters
Intheselectionwindow,select[Log]>
[Printer]or[Log]>[Date]todisplay
the log.
2 Displayingalllogsforspecificprinters
Intheselectionwindow,select[Log]>
[Printer]>[PrinterName]todisplaythe
log.
3 Displayingalllogsforaspecificmonth
Intheselectionwindow,select[Log]>
[Date]>[XXXX/YY](XXXXistheyear,
YYisthemonth)todisplaythelog.
4 Displayingalllogsforspecificprintersinaspecificmonth
Intheselectionwindow,select[Log]>
[Printer]>[PrinterName]>[XXXX/YY]
(XXXXistheyear,YYisthemonth),or
select[Log]>[Date]>[XXXX/YY]>
[PrinterName]todisplaythelog.
5 Displayingalllogsforaspecificprintergroup
Intheselectionwindow,select[Log]>
[Printer]>[GroupName]todisplaythe
log.
6 Displayingalllogsforaspecificprintergroupinaspecificmonth
Intheselectionwindow,select[Log]>
[Date]>[XXXX/YY](XXXXistheyear,
YYisthemonth)>[GroupName]to
displaythelog.
Memo •Logsthatareacquiredwhilealogisbeingdisplayedcanbedisplayedbyselectingthe[Log]menu>[RefreshDisplay].
•Atthetopofthedetailswindow,thedateandprinternameorgroupnameofthecurrentlydisplayedlogisshown.
•Whenthetitlesectionofeachitemisclicked,theorderissorted(changed)accordingtotheitemcontents.Whenclickedagain,theitemsaresortedinreverseorder.
Dateofthedisplayedlog
Printernameorgroupnameofthedisplayedlog
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9.OperatingtheLog
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Displaying all log items (detail display)
1 Starttheserversoftware.
2 Selectthe[Log]menu>[DisplayDetails],andcheckthe[Log]checkbox.
Ifthelogisbeingdisplayed,thedisplayisupdatedandalloftheitemsaredisplayed.
Changing log items to be displayed
1 Starttheserversoftware.
2 Selectthe[Log]menu>[Display/ExportItemSettings]>[LogDisplayItems].
3 Checktheitemsthatyouwanttodisplay,anduncheckitemsyoudonotwanttodisplay.
Thedisplayorderisthesameorderasthatinthedetailswindowlog.Youcanchangetheorderbyselectinganitem,andclicking[Up]or[Down].
4 Click[OK].
Whenthelogisdisplayed,thedisplayisupdated.
Note! Inthedetaileddisplay,alloftheitemsaredisplayedirrespectiveofthesesettings.
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9.OperatingtheLog
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Deleting the Log
Note! •Asonelogisdisplayedinboththeprinteranddatetrees,ifalogisdeletedfromaprintertree,thecorrespondingsectionisalsodeletedfromthecorrespondingloginthedatetree.
•Deletedlogscannotberecovered.
1 Starttheserversoftware.
2 Clicktheplusmarkontheleftsideof[Log]intheselectedwindow.
Thelogtreeopens.
3 Usingthesameoperationsasinstep2,open[Printer]and[Date]inthetree.
4 Selectthelogthatyouwanttodelete,andselectthe[Log]menu>[Deletethelog].
5 Click[Yes]intheconfirmationwindow.
Outputting the Log as a CSV file
Outputting as a CSV file TheacquiredlogcanbeoutputasaCSVformatfile,andusedincommerciallyavailablespreadsheetsoftware.
1 Starttheserversoftware.
2 Clicktheplusmarkontheleftsideof[Log]intheselectedwindow.
Thelogtreeopens.
3 Usingthesameoperationsasinstep2,open[Printer]and[Date]inthetree.
4 Selectthelogthatyouwanttoexport,andselectthe[Log]menu>[ExportLogs].
5 Specifythefolderandfilenametobesaved,andclick[Save].
Memo Itemswithintheexporteditemsthatarenotnumbersareenclosedin""marks.
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9.OperatingtheLog
9
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Changing log items to be exported
1 Starttheserversoftware.
2 Selectthe[Log]menu>[Display/ExportItemSettings]>[LogExportItems].
3 Checktheitemsyouwanttoexport,andunchecktheitemsyoudonotwanttoexport.
Theitemsareexportedinthedisplayedorder.Youcanchangetheorderbyselectinganitem,andclicking[Up]or[Down].
4 Click[OK].
Automatically outputting the Log as a CSV file TheacquiredlogcanbeautomaticallyoutputasaCSVfile.
Memo •Afolderoftheprinterconnectiondestination(IPaddressorportname)iscreatedinthefolderspecifiedin[logautoexportingfolder]explainedin"Changingthelogsavelocation"(page193),andthelogisexportedtoafilenamedokrptXXXXYY.csv(whereXXXXistheyearandYYthemonth)withinthatfolder.
•Theitemsexportedinthelogcanbechangedin"Changinglogitemstobeexported"(page197).
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
3 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
4 Inthe[Option]tab,change[AutoExportLogs]to[Automaticallyexportlogs].
5 Click[OK].
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9.OperatingtheLog
9
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Sending a mail to the log administrator AcquiredlogscanbeautomaticallyoutputtoCSVfiles,andtheoutputfilecanbesentasane-mailattachmenteverymonthtotheadministrator.
Note! Theoutgoingmailserver,sender'se-mailaddressandadministrator'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).
Memo •Themailissentofthedayafterthedeadline(defaultsettingisendofthemonth)setinthe"Changingthedeadline"(page191).
•Theitemsexportedinthelogcanbechangedin"Changinglogitemstobeexported"(page197).
1 Starttheserversoftware.
2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
3 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
4 Inthe[Option]tab,change[AutoExportLogs]to[Maillogstoadministrator].
5 Click[OK].
Exiting log acquisition Logacquisitioncanbeexitedandrestarted.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinter,andthenselectthe[Printer]menu>[Start/EndLog].
Memo Multipleprinterscanbeselected.
5 Click[Yes]intheconfirmationwindow.
6 Whenthe"Pleaseentertheadministrator
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9.OperatingtheLog
9
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passwordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! Dependingontheprinter,thismaynotbedisplayed.
Note! Whenthefollowingwindowisdisplayed,aconnectioncannotbemadetotheprinter.
Inthiscase,alwaysclick[No]andconnecttotheprinterbeforetryingagain.
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9.OperatingtheLog
9
Memo
-200-
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10 . Aggregating logs
Aggregatinglogs ......... 202
OutputtingtheaggregationresultsasaCSVfile ......... 207
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10.Aggregatinglogs
10
-202-
10. Aggregating logs Acquiredlogscanbeaggregatedbyprinter,userID,username,ormonth.Also,aggregationresultscanbeexportedasaCSVfile.
Aggregating logs
Items that can be aggregated Itemsthataredisplayedforaggregationareasshownbelow.
Note! Theitemsthatcanbeaggregateddifferdependingontheprintermodelorwhetheroptionsareused.
Item Details Printer Nameoftheaggregatingprinter.Thisisdisplayed
whenlogsareaggregatedbyprinter.
Address Theconnectiondestinationoftheaggregatingprinter.Thisisdisplayedwhenlogsareaggregatedbyprinter.
Name NameoftheaggregatinguserID.ThisisdisplayedwhenlogsareaggregatedbyuserID.
JobAccountID ThisistheaggregatinguserID.ThisisdisplayedwhenlogsareaggregatedbyuserID.
User Nameoftheaggregatinguser.Thisisdisplayedwhenlogsareaggregatedbyusername.
Date Dateofaggregation.Thisisdisplayedwhenlogsareaggregatedbydate.
Group Thenameofthegroupthattheaggregatingprinteroruserbelongsto.
Fees The total fees.
Jobs Thetotalnumberofjobs.
Sheets Thetotalnumberofsheetsprinted.
Pages Thetotalnumberofpagesprinted.
Color Thetotalnumberofcolorpagesprinted.
Mono Thetotalnumberofmonochromepagesprinted.
PrinterUseTime Thetotaltimetheprinterwasused.
Completed*1 Thetotalnumberofjobsthatcompletednormally.
Canceled*1 Thetotalnumberofjobscancelledbyuseroperation.(Forprinting,whenoneormoresheetsareprinted)
Aborted*1 Thetotalnumberofjobscancelledbyreasonsotherthanuseroperation.
Abnormalcompleted*1 Thetotalnumberofjobsthatcompletedabnormally.
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10.Aggregatinglogs
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Item Details DetailedStatus •LogBufferFull:
Thetotalnumberofjobscancelledbecausetheprinterlogisfull.
•AccessControl: Totalnumberofjobscancelledduetouserestrictions.
•MemoryOverFlow: Totalnumberofjobscancelledduetomemoryoverflow.
•ColorControl: Totalnumberofjobscancelledduetouserestrictions(DisableColorPrinting).
•MonoPrinting(Colorlimited): Totalnumberofjobsprintedinmonochromeduetouserestrictions(DisableColorPrinting).
•LipError:Totalnumberofjobscancelledduetoliperror.
A4*1
A5A6:
Totalprintnumberforeachpapersize.
Simplex*1 Thetotalnumberofsheetsprintedforsimplexprinting.
Duplex*1 Thetotalnumberofsheetsprintedforduplexprinting.
Toner(C) Totalnumberofpagesforeachlevelofusedcyantoner.
Toner(M) Totalnumberofpagesforeachlevelofusedmagentatoner.
Toner(Y) Totalnumberofpagesforeachlevelofusedyellowtoner.
Toner(K) Totalnumberofpagesforeachlevelofusedblacktoner.
Drum(C) Totalamountofuseofcyandrum.
Drum(M) Totalamountofuseofmagentadrum.
Drum(Y) Totalamountofuseofyellowdrum.
Drum(K) Totalamountofuseofblackdrumand4-in-onecolordrum.
Belt Total amount of use of belt.
Fuser Thetotalamountofbeltandfuserused.
Staple*1 Whentheoptionalfinisherisinstalled,thisshowsthenumberoftimesthestaplerisused.
Plain*1*2
LetterHeadTransparency
Totalprintnumberforeachpapertype.
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10.Aggregatinglogs
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Item Details Auto*1*2
LightMedium:
Totalprintnumberforeachpaperthickness.
Tray1*1*2 Totalnumberofsheetssuppliedfromtray1.
Tray2*1*2 Totalnumberofsheetssuppliedfromtray2.
Tray3*1*2 Totalnumberofsheetssuppliedfromtray3.
Tray4*1*2 Totalnumberofsheetssuppliedfromtray4.
Tray5*1*2 Totalnumberofsheetssuppliedfromtray5.
Multi-PurposeTray*1*2 Totalnumberofsheetssuppliedfromthemulti-purposetray/manualfeedingtray.
Multi-PurposeFeeder*1*2 Totalnumberofsheetssuppliedfromtheoptionalmulti-purposefeeder.
300dpi*1*2 Totalnumberofpagesprintedat300dpi.
600dpi*1*2 Totalnumberofpagesprintedat600dpi.
600×1200dpi*1*2 Totalnumberofpagesprintedat600x1200dpi.
1200dpi*1*2 Totalnumberofpagesprintedat1200dpi.
2400×600dpi*1*2 Totalnumberofpagesprintedat2400x600dpi.
ColorScanPage*1 Thetotalnumberofscannedcolorpages.
MonoScanPage*1 Thetotalnumberofscannedmonochromepages.
ScanJobPrint*1 Totalnumberofscanjobsthatareaccompaniedwithprinting.
ScanJobNoPrint*1 Totalnumberofscanjobsthatarenotaccompaniedwithprinting.
PCPrint*1
FaxToPrint*1
PCScan*1
:
Totallognumberforeachfunction.
Print*1
Scan*1
Fax*1
:
Totallognumberforeachservice.
CommunicationTime*1 Totaltimerequiredtosendorreceivefaxes.
Send*1 Totalnumberofjobssentbyfax.
Receive*1 Totalnumberofjobsreceivedbyfax.
Multi-castSend*1 Totalnumberofjobssentbyfaxtomultiplerecipients.
SendonPC*1 TotalnumberofjobssentbyfaxfromaPC.
Multi-castSendonPC*1 TotalnumberofjobssentbyfaxtomultiplerecipientsfromaPC.
EmailSend*1 Totalnumberofjobssentbye-mail.
Multi-castEmailSend*1 Totalnumberofjobssenttomultiplerecipientsbye-mail.
Communicationpage*1 Totalnumberofpagessentandreceivedbyfax.
*1Iftheaggregateresultforthisitemis0,itisnotdisplayed.*2Thisitemisnotdisplayedinthedefaultsettings.
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10.Aggregatinglogs
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Displaying the aggregate
1 Starttheserversoftware.
2 Clicktheplusmarkontheleftsideof[Log]intheselectedwindow.
Thelogtreeopens.
3 Usingthesameoperationsasinstep2,open[Printer]and[Date]inthetree.
4 Selectthelogstoaggregate,andinthe[Log]menu>[DisplayTotal],select[ByPrinter],[ByJobAccountID],[ByUserName],[ByMonth],[ByPrinterGroup]or[ByUserGroup].
1 Aggregating all logs for all printers
Intheselectionwindow,select[Log]> [Printer]or[Log]>[Date]toaggregatethelogs.
2 Aggregating all logs for specific printers
Intheselectionwindow,select[Log]>[Printer]>[PrinterName]toaggregatethelogs.
3 Aggregating all logs for a specific month
Intheselectionwindow,select[Log]> [Date]>[XXXX/YY](XXXXistheyear,YYisthemonth)toaggregatethelogs.
4 Aggregating all logs for specific printers in a specific month
Intheselectionwindow,select[Log]>[Printer]>[PrinterName][XXXX/YY](XXXXistheyear,YYisthemonth),orselect[Log]>[Date]>[XXXX/YY]>[PrinterName]toaggregatethelog.
5 Aggregating all logs for specific groups
Intheselectionwindow,select[Log]>[Printer]>[GroupName]toaggregatethe logs.
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10.Aggregatinglogs
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Displaying all aggregated items (detail display)
1 Starttheserversoftware.
2 Selectthe[Log]menu>[DisplayDetails],andcheckthe[Total]checkbox.
Iftheaggregateisbeingdisplayed,thedisplayisupdatedandalloftheitemsaredisplayed.
6 Aggregating all logs for specific groups in a specific month
Intheselectionwindow,select[Log]>[Date]>[XXXX/YY](XXXXistheyear,YYisthemonth)>[GroupName]toaggregatethelog.
①⑤
②
③
①
⑥
④
④
Memo •Thedatesandprinternamesofthecurrentlyaggregatedlogsaredisplayedatthetopofthedetailswindow.
•Whenthetitlesectionofeachitemisclicked,theorderissorted(changed)accordingtotheitemcontents.Whenclickedagain,theitemsaresortedinreverseorder.
Datesoftheaggregatedlogs
Aggregatedprinternames
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10.Aggregatinglogs
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Changing aggregate items
1 Starttheserversoftware.
2 Selectthe[Log]menu>[Display/ExportItemSettings]>[TotalDisplayItems].
3 Checktheitemsthatyouwanttodisplay,anduncheckitemsyoudonotwanttodisplay.
Thedisplayorderisthesameorderasthatinthedetailswindowaggregateitems.Youcanchangetheorderbyselectinganitem,andclicking[Up]or[Down].
4 Click[OK].
Whentheaggregateisdisplayed,thedisplayisupdated.
Note! Inthedetaileddisplay,alloftheitemsaredisplayedirrespectiveofthesesettings.
Outputting the aggregation results as a CSV file
Outputting as a CSV file TheaggregatedresultscanbeoutputasaCSVformatfile,andusedincommerciallyavailablespreadsheetsoftware.
1 Starttheserversoftware.
2 Clicktheplusmarkontheleftsideof[Log]intheselectedwindow.
Thelogtreeopens.
3 Usingthesameoperationsasinstep2,open[Printer]and[Date]inthetree.
4 Selectthelogswhoseaggregatesyouwanttoexport,andinthe[Log]menu>[ExportTotal],select[ByPrinter],[ByJobAccountID],[ByUserName],[ByMonth],[ByPrinterGroup]or[ByUserGroup].
5 Specifythefolderandfilenametobesaved,andclick[Save].
Memo Itemswithintheexporteditemsthatarenotnumbersareenclosedin""marks.
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10.Aggregatinglogs
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Changing the log items to be exported
1 Starttheserversoftware.
2 Selectthe[Log]menu>[Display/ExportItemSettings]>[TotalExportItems].
3 Checktheitemsyouwanttoexport,andunchecktheitemsyoudonotwanttoexport.
Theitemsareexportedinthedisplayedorder.Youcanchangetheorderbyselectinganitem,andclicking[Up]or[Down].
4 Click[OK].
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11 . Client Software
ChangingJobAccountingMode ......... 210
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11.ClientSoftware
11
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11. Client Software ThissectionexplainstheJobAccountingModesetbytheclientsoftware.
Changing Job Accounting Mode
JobAccountingModeisamethodofsettingtheusernameandJobAccountIDintheWindowsclientcomputer.Thereare4modes.
Note! TheJobAccountingModecannotbechangedinMacOSorMacOSX.
Memo JobAccountingModesettingscanonlybeconfiguredinaprintdriverthatsupportsPrintJobAccouting.
Types of Job Accounting Mode
Tab
ThetabforsettingtheUserNameandJob
AccountIDtotheprintdriverpropertiesis
displayed.
Itisusedbytheuserthemselvestosetor
changetheUserNameandJobAccountID.
Popup
Apop-upwindowforsettingtheUserNameand
JobAccountIDtobesentforeachprintjobis
displayed.
Itisusedwhen1computerisusedbymultiple
users.
Note! •DonotselectthiswhenusingtheWindowsXPsimpleuserswitchingfunction.
•Evenifprintingisperformedonthesharedprinterclientside,theinputwindowisnotdisplayed.Usethehidemodeforsharedprinters.
•[Popup]cannotbeselectedforWindows7/Server2008R2/Vista/Server2008.
Hide
Evenifprintingisperformedontheshared
printerclientside,theinputwindowisnot
displayed.Usethehidemodeforsharedprinters.
ThesystemadministratorcreatesanIDfilethat
containstheJobAccountIDandUserNamethat
correspondtotheWindowsloginuserinadvance.
Byspecifyingthisfilewiththeclientsoftware,the
userthatperformedtheprintingisidentified,and
thecorrespondingJobAccountIDisautomatically
acquired.Furthermore,thesameJobAccount
IDcanbesetforallloginusers.Theusersdo
notneedtoconfiguresettingsortoknowtheir
ownJobAccountID.WhenusingtheWindows
computerasaprintserverandtheprinterasa
sharedprinter,installandusetheclientsoftware
ontothecomputertobeusedasaprintserver.
Notsupported
Usersidentificationisnotperformed,andall
jobsarerecognizedasunregisteredID.TheUser
Nameistheusernameusedtologintowindows,
andtheJobAccountIDis0.Usedwhenuser
recognitionisnotneeded.
Note! Whentheprinterdriversareupdatedorreinstalled,themodereturnstounsupportedmode.Therefore,youneedtosettheJobAccountingModeagain.However,whenusingthefunctionthatsetsallprinterdriverstothesamemode,itisnotnecessarytore-setthemode settings.
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Using Tab Mode
1 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccountingClient]>[ChangeJobAccountingMode].
Whenthe[UserAccountControl]windowisdisplayed,click[Yes]or[No].
2 Selecttheprinterdriveroftheprinterthatwillacquirethelogfromthe[Driver]list.Tosetallprinterdriverstothesamemode,checkthe[Setthesamemodeforalldrivers]checkbox.
3 Select[Tab],andclick[Change].
4 Click[OK]inthechangenotificationwindow.
5 Select[File]menu>[Close].
6 InWindows7/Server2008R2/Vista/Server2008,select[Start]>[ControlPanel],andclick[Printer].(ForWindowsXP/Server2003,select[Start]>[PrintersandFAX].InWindows2000,select[Start]>[Settings]>[Printer].)
7 Ontheprinterdrivericon,right-clickthemousebuttonandselect[Properties].
8 Inthe[JobAccounting]tab,entertheUserNameandJobAccountingID,andclick[OK].Inthedefaultsettings,theUserNameistheusernameusedtologintoWindows,andtheJobAccountIDis1.
9 Printfromtheapplication.
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Using Popup Mode
1 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccountingClient]>[ChangeJobAccountingMode].
Whenthe[UserAccountControl]windowisdisplayed,click[Yes]or[No].
2 Selecttheprinterdriveroftheprinterthatwillacquirethelogfromthe[Driver]list.Tosetallprinterdriverstothesamemode,checkthe[Setthesamemodeforalldrivers]checkbox.
3 Select[Popup],andclick[Change].
4 Click[OK]inthechangenotificationwindow.
5 Select[File]menu>[Close].
6 Printfromtheapplication.
7 Whenthepopupwindowisdisplayed,entertheUserNameandJobAccountingID,andclick[OK].
When[Cancel]isclicked,theusernameisblankandJobAccountIDis0inthelog.Theprintjobisnotcancelled.
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Switching each user for a Job Account ID in hidden mode
1 CreateanIDfileusingsoftwaresuchasNotepadorExceletc.<ForNotepad>
1 TheloginuserandJobAccountIDareincludedforeachuserindividuallyonaseparateline.TheloginusernameandJobAccountIDareseparatedwithacomma(,).
Login user name:
UsernameenteredwhenloggingintoWindows
Job Account ID:
JobAccountIDthatcorrespondstotheloginusername
User name:
UsernamesusedinPrintJobAccoutingTheusernamecanbeomitted.Whenomitted,theloginusernameisusedastheusername.
Loginusername UsernameJobAccountID
2 Saveintextformatwiththeextension"CSV".
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<ForExcel>
1 TheloginuserandJobAccountIDareincludedforeachuserindividuallyonaseparateline.2 SaveinCSVfileformat.
2 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccountingClient]>[ChangeJobAccountingMode].Whenthe[Useraccountmanagement]windowisdisplayed,click[Continue]or[Yes].
3 Selecttheprinterdriveroftheprinterthatwillacquirethelogfromthe[Driver]list.Tosetallprinterdriverstothesamemode,checkthe[Setthesamemodeforalldrivers]checkbox.
Note! Whenthesharedprinterisused,donotusethefunctionthatsetsallprinterdriverstothesamemode.Whenusingasharedprinterontheclientsidetoprint,theaccountinformationisnotoutput.
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4 Select[Hide],andclick[Change].
5 Click[OK]inthechangenotificationwindow.
6 Select[HideMode]menu>[ImportIDFile].
7SpecifytheIDfilecreatedin1,andclick[Open].
8 If[HideMode]menu>[Setthesamemodeforalldrivers]checkboxischecked,uncheckit.
9 Select[File]menu>[Close].
Printfromtheapplication.
Note! WhenprintingisperformedafterloggingintoWindowsasaloginuserthatisnotregistered,theusernameisthecurrentloginusername,andtheJobAccountIDis0inthelog.
Memo Select[DisplayregisteredJobAccountIDs]inthehidemodemenu,andyoucanauthenticateJobAccountIDsthathavealreadybeenregistered,deleteunneededJobAccountIDs,andimportIDfiles.
Acquiring user information from files in hide mode Userinformationcanbeacquiredfromaspecificfile.Thefilecreatedin"Exportingdataforclientsoftware"(page126)canbespecified.
1 Select[Start]>[AllPrograms]([Program]inWindows2000)>[Okidata]>[PrintJobAccountingClient]>[ChangeJobAccountingMode].Whenthe[UserAccountControl]windowisdisplayed,click[Continue]or[Yes].
2 Selecttheprinterdriveroftheprinterthatwillacquirethelogfromthe[Driver]list.Tosetallprinterdriverstothesamemode,checkthe[Setthesamemodeforalldrivers]checkbox.
Note! Whenthesharedprinterisused,donotusethefunctionthatsetsallprinterdriverstothesamemode.Whenusingasharedprinterontheclientsidetoprint,theaccountinformationisnotoutput.
3 Select[Hide],andclick[Change].
4 Click[OK]inthechangenotificationwindow.
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5 Select[HideMode]menu>[Getuserinformationfromafile].
6 Checkthe[Getuserinformationfromafile]checkbox,andclick[Change].
7 Selectthefileusedtoobtaintheuserinformation,andclick[OK].
8 Click[OK].
Using the same Job Account ID for all users in hide mode
1 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccountingClient]>[ChangeJobAccountingMode].Whenthe[Useraccountmanagement]windowisdisplayed,click[Continue]or[Yes].
2 Selecttheprinterdriveroftheprinterthatwillacquirethelogfromthe[Driver]list.Tosetallprinterdriverstothesamemode,checkthe[Setthesamemodeforalldrivers]checkbox.
Note! Whenthesharedprinterisused,donotusethefunctionthatsetsallprinterdriverstothesamemode.Whenusingasharedprinterontheclientsidetoprint,theaccountinformationisnotoutput.
3 Select[Hide],andclick[Change].
4 Click[OK]inthechangenotificationwindow.
5 Inthe[HideMode]menu,checkthe[Setthesamemodeforalldrivers]checkbox.
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6 Select[HideMode]menu>[SetupFixesJobAccountID.
7 EntertheUserNameandJobAccountID,andclick[OK].
Memo Whentheusernameisomitted,theloginusernameisusedastheusername.
8 Select[File]menu>[Close].
9 Printfromtheapplication.
Using in an unsupported mode
1 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccountingClient]>[ChangeJobAccountingMode].Whenthe[Useraccountmanagement]windowisdisplayed,click[Continue]or[Yes].
2 Selecttheprinterdriveroftheprinterthatwillacquirethelogfromthe[Driver]list.Tosetallprinterdriverstothesamemode,checkthe[Setthesamemodeforalldrivers]checkbox.
3 Select[NotSupported],andclick[Change].
4 Click[OK]inthechangenotificationwindow.
5 Select[File]menu>[Close].
6 Printfromtheapplication.
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12. Operation and Management
OperationandManagement ......... 220
Uninstallingsoftware ......... 233
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12. Operation and Management Thissectionexplainshowtomovetheprinterorchangetheserver,andhowtodeletePrintJobAccouting.
Operation and Management
Setting the outgoing mail functionConfigurethesettingsforusingthemailsendfunction.Theoutgoingmailserver,outgoingmailformat,sendermailaddressandadministratormailaddresssettingscanbeconfigured.
1 Starttheserversoftware.
2 Select[Option]menu>[Setup]. Configurethe[Mailsetup]tabsettings.
①②
④⑤
③
⑦⑥
⑧
⑨
1 Enterthemailserver(SMTP)usedbythejobaccountserver.Ifyoudonotknowtheservername,contactthenetworkadministrator.
2 Entertheportnumber.Thisisusually[25].
3 Checktoperformuserauthenticationwhensendingmail.
4 Whenuserauthenticationisused,entertheloginusername.
5 Whenuserauthenticationisused,enterthepassword.
6 Selectthecontenttosend.
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Messagetobesentwithlogs
Thisisthecontentofthemailsentusingthefunctiontoe-mailthelogtotheadministrator.
MessagetobesentwhentheLimitValuewasexceeded
Thisisthecontentofthemailsenttotheuserorusergroupwhenthelimitvalueisexceeded.
Messagetobesentwhenprintingispermitted
Thisisthecontentofthemailsenttotheuserorusergroupwhenthelimitvalueisresetandprintingcanbeperformed.
Messagetobesentwithtotalresult
Thisisthecontentofthemailsentusingthefunctiontonotifytheaggregateresultsbye-mail.
Messagetobesentwithlogacquisitionstatus
Thisisthecontentofthemailsentusingthefunctiontonotifythelogacquisitionstatusbye-mail.
Messagetobesentwhenthesizeofattachmentfilesexceededlimitvalue
Thisisthecontentofthemailsentwhenthesizeof1attachmentfileexceedsthesizesetinthefunctionforlimitingthesizeofattachmentfiles.
Messagetobesentwhenfailinginlogpreservationto database
Thisisthecontentofthemailsentbythefunctionthatnotifieswhenthelogfailstobesavedtothedatabase.(OnlyEnterpriseedition)
Messagetobesentwhenfailingintransmittingcardtable
ThisisthecontentofthemailsentbythefunctionthatnotifieswhentheICcardcompatibilitytablecannotbesent.(OnlyEnterpriseedition)
Messagetobesentwhenthecardinformationdoesn'texistintable
ThisisthecontentofthemailsentbythefunctionthatnotifieswhenthereisnoICcardinformationintheICcardcompatibilitytable.(OnlyEnterpriseedition)
Messagetobesentwhenthecardinformationoverlapsintable
ThisisthecontentofthemailsentbythefunctionthatnotifieswhentheICcardinformationintheICcardcompatibilitytableisduplicated.(OnlyEnterpriseedition)
Messagetobesentwhenthenumberofusersincardtableexceededmaximumvalue
ThisisthecontentofthemailsentbythefunctionthatnotifieswhenthemaximumnumberofregisteredusersintheICcardcompatibilitytableisexceeded.(OnlyEnterpriseedition)
7 Enterthemailtitle.
8 Entertoincludeaheaderinthemailbody.
9 Entertoincludeafooterinthemailbody.
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3 Configurethemailaddresstabsettings.
①②
④
⑤
③
1 Enterthenameofthemailsender.
2 Enterthemailaddressofthemailsender.
3,4 Setthenameande-mailaddressofthepersonyouwanttosendthelogtousingthefunctiontosendlogtotheadministrator.Entertherecipient'snamein3 and email addressin4,andclick[Add]. Tosendtomultiplerecipients,repeatthisoperation.
5 Checkthattherecipientisdisplayed,andclick[OK].
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Sending print prohibited/permitted by mail When[Notifiesbye-mailwhenLimitValuewasexceeded]ischecked,usersarenotifiedbymailwhentheuselimitvalueisexceededandprintingcannotbeexecuted.
Also,usersarenotifiedbymailwhenthelimitvalueisresetandprintingcanbeexecuted.
Note! Theoutgoingmailserverandsender'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).
1 Starttheserversoftware.
2 Clicktheplusmarkontheleftsideof[Printer]intheselectedwindow.
Theprintertreeopens.
3 Selecttheprinterorprintergroupthatyouwanttoconfigurefromtheselectionwindow,andthenselectthe[Printer]menu>[Properties].
4 Clickthe[User]tab.
5 Selecttheusertoset,anddouble-clickit.
6 Checkthe[Notifiesbye-mailwhenLimitValuewasexceeded]checkbox,andclick[OK].
Note! Usersarenotnotifiedwhenthemailaddressisnotentered.Enterthemailaddress.
Memo Tosetmultipleusers,repeatsteps5 and 6.
7 Click[OK].
8 Inthe[RegistrationofJobAccountID]window,click[OK].
9 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK]toclosetheprinterproperties.
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Notifying the log acquisition status by email Theadministratorcanbenotifiedofthelogacquisitionstatusbye-mailonceaday.
Note! Theoutgoingmailserver,sender'se-mailaddressandadministrator'se-mailaddressneedtobeconfiguredinadvanceaccordingtothe"Settingtheoutgoingmailfunction"(page220).
1 Starttheserversoftware.
2 Select[Option]menu>[Setup].
3 Inthe[Mailsetup]tab,checkthe[Notifieslogacquisitionstatustoadministratorbye-mail]checkbox.
4 Click[OK].
Limiting the size and number of attachments Thesizeandnumberofattachmentscanbelimited,andsentseparatelyindifferente-mails.
1 Starttheserversoftware.
2 Select[Option]menu>[Setup].
3 Clickthe[Maildetailsetup]tab.
4 Checkthe[Thesizeandthenumberofattachmentfilesarelimited]checkbox,andenterthe[Limitsize]and[Limitnumberoffiles].
5 Click[OK].
Note! Whenthelimitsizeisexceededfor1file,amailissentnotifyingthattheattachmentcannotbesent.
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Carrying over the unused print limit quantity
Whenthe[Carryoverunusedvaluetothenextvalidperiod]checkboxischecked,andtheprinteruselimitvalueisnotexceeded,theunusedamountcanbecarriedovertothenextvalidperiod.Intheexampleinthefigure,ifauserwhohasalimitof1,000sheetspermonthonlyprints500sheets,theycanthenprint1,500sheetsthefollowingmonth.
Currentmonth Nextmonth
Limitvalue 1,000sheets
Unusedvalue 500sheets
Printedvalue 500sheets
1,500sheets
1 Starttheserversoftware.
2 Clicktheplusmarkontheleftsideof[Printer]intheselectedwindow.
Theprintertreeopens.
3 Selecttheprinter/printergrouptobesetintheselectionwindow,anddouble-clickit.
4 Clickthe[User]tab.
5 Selecttheusertoset,anddouble-clickit.
6 Check[Carryoverunusedvaluetothenextvalidperiod],andclick[OK].
Memo Tosetmultipleusers,repeatsteps5 and 6.
7 Click[OK].
8 Click[OK]inthe[JobAccountIDregistration]window.
9 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK]toclosetheprinterproperties.
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Deleting a registered printerToremoveaprinterfrommanagementbyPrintJobAccoutingbecausetheprinteristobemovedorscrapped,deletetheprinterfromtheserversoftwarebeforemovingorscrappingit.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinterthatyouwanttodelete,andthenselectthe[Printer]menu>[Start/EndLog].
Memo Multipleprinterscanbeselected.
5Click[Yes]intheendlogacquisitionconfirmationwindow.
Note! Whenthefollowingwindowisdisplayed,aconnectioncannotbemadetotheprinter.
Inthiscase,alwaysclick[No]andconnecttotheprinterbeforetryingagain.
6 Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! Dependingontheprinter,thismaynotbedisplayed.
7 Checkthattheprinter[Status]fieldinthedetailswindowis[Notacquired].
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8 Selecttheprinteryouwanttodelete,andselectthe[Printer]menu>[DeleteaPrinter/PrinterGroup].
9 Click[Yes]inthedeleteprinterconfirmationwindow.
Specifytheitemstodelete,andclick[OK].
Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].
Note! Dependingontheprinter,thismaynotbedisplayed.
IntheuserIDdeleteconfirmationwindow,click[Yes]todeletetheJobAccountIDfromtheregisteredprinter,orclick[No]tokeeptheJobAccountIDfortheregisteredprinter.
Todeletethelogsacquireduntilnowbytheserversoftware,click[Yes]inthelogdeleteconfirmationwindow,orclick[No]tokeepthelogsintheserversoftware.
Changing the printer connection destination or IP address TochangetheprinterconnectiondestinationorIPaddress,changetheserversoftwaresettings.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Clicktheplusmarkontheleftsideof[Printer]intheselectedwindow.
Theprintertreeopens.
4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
5 Inthe[Printer]tab,click[ChangeAddress].
6 Tochangetheconnectiondestination,selecttheconnectiondestinationfromthelistandclick[OK].
TochangetheIPaddress,enteranewIPaddress,andclick[OK].
7 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].
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Automatically reconnecting when the printer IP address is changed WhentheprinterIPaddressischanged,thenewIPaddresscanbeautomaticallyconnected,andthelogcanstillbeacquired.ThisiseffectivewhentheIPaddressisdynamicallyassignedintheDHCPenvironment,orwhentheadministratorchangestheIPaddress.
1 Select[Option]menu>[Setup].
2 Clickthe[Ports]tab.
3 Checkthe[AutoReconnect]checkbox.
4 Entertheinterval(unit:hours)atwhichtheIPchangeischecked.
5 Click[OK].
Memo PerformthefollowingstepstochangetherangeinwhichaprinterwhoseIPaddressischangedissearchedfor.
1 Click[Scope].
2 Toaddasearchrange,enterthebroadcastIPaddressofthesearchrangeyouwanttoaddinto[NewScope],andclick[Add].
3 Todeleteasearchrange,selectthesearchrangethatyouwanttodeletefrom[Scope],andclick[Delete].
4 Tosearchthelocalsubnet,checkthe[Discoverthelocalsubnet]checkbox.
5 Click[OK].
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To change the server to a different computer Tochangetheserverthatacquiresthecurrentlogtoadifferentcomputer,deletetheprinteronthecurrentserver,andthenre-addittothenewserver.Ifthecurrentservercannotbeusedduetoamalfunctionetc,performthefollowingoperationsonthenewserver.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftwareonthenewserver.
3 Selectthe[Printer]menu>[AddaPrinter].
4 Followtheinstructionsonthescreentoaddtheprinter.
5 WhentheserverIDinputwindowisdisplayed,entertheserverIDoftheserverthatacquiresthecurrentlog,andclick[OK].
6 Continuesetupbyfollowingtheinstructionsonthescreen.
Checking the server ID
1 Starttheserversoftware.
2 Select[Help]menu>[ServerID].
3 ChecktheserverID,andclick[OK].
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Installing/uninstalling a built-in hard disk or SD memory card to the printer
1 See"Deletingaregisteredprinter" (page226),anddeletetheprinterregisteredintheserversoftware.
2 Abuilt-inharddiskorSDmemorycardcanbeinstalled/uninstalledtotheprinter
3 Addtheprinteragaintotheserversoftware.
Prohibiting initialization of the built-in hard disk, SD memory card, or flash memory Whenthebuilt-inharddisk,SDmemorycard,orflashmemoryoftheprinterareinitialized,previouslogobtainedfromtheserversoftwareisdeleted.Also,asuserinformationisalsodeletedfromtheprinter,theserversoftwarecannotacquirethecorrectlog.WhenPrintJobAccoutingisused,itisnecessarytoconfigurethesettingssothatthebuilt-inharddisk,SDmemorycard,andflashmemorycannotbeinitialized.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5 Inthe[Option]tab,checkthe[InhibittheinitializationoftheHardDiskandFlashMemory]checkbox.
6 Click[OK]. Theprinterbuilt-inharddisk,SDmemorycard,andflashmemorycannolongerbeinitialized.
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Operations when the log is full Theprocesseswhentheprinterlogbufferisfullbeforethelogisacquiredbytheserversoftwarecanbeset.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.
4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
5 Inthe[Option]tab,change[OperationatLogFull].
Deleteoldlogs
Theoldestlogisdeleted,andthenewlogis
received.
Cancelthejob
Allsubsequentprintjobsarecancelled.
Donotacquirethelog
Thelogisnotobtainedforsubsequentprintjobs.
6 Click[OK].
Updating setting information when an option is installed (Only Enterprise edition)Whenanoptionisaddedtoaprinter,informationcanbeacquiredfromtheprinter,andthesettinginformationupdated.WhenanSDcardisinstalledintheprinterforreceivingtheICcardcompatibilitytableaftertheprinterisregisteredintheserversoftware,itisnecessarytoupdatethesettinginformationintheserversoftware.
1 CheckthattheprinterpowerisON.
2 Starttheserversoftware.
3 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthedetailswindow.
4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].
Memo Multipleprinterscanbeselected.
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5 Displaythe[Printer]tab,andclick[AcquireInformation].
6 Click[OK].Tobrowsetheupdatedsettinginformation,repeatthestepsfrom1 to 4.
Changing the number of printers connected at the same time Thenumberofprintersconnectedatthesametimecanbechanged.Whenthenumberofprintersconnectedatthesametimeissettoasmallvalue,theamountofprocessingdonebythecomputerforthissoftwareisreduced.
1 Starttheserversoftware.
2 Clickthe[Option]menu>[Setup].
3 Displaythe[Ports]tab.
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4 Change[Numberofprintersconnectedatthesametime].
5 Click[OK].
Uninstalling software
Uninstalling server software Whenuninstallingtheserversoftware,alwaysdeletetheregisteredprintersfirstbeforeuninstallingtheserversoftware.
1 See"Deletingaregisteredprinter" (page226),anddeletetheprinterregisteredintheserversoftware.
2 Exittheserversoftware.
3 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccouting]>[UninstallPrintJobAccouting].Whenthe[Useraccountmanagement]windowisdisplayed,click[Continue]or[Yes].
Note! Whenthefollowingwindowisdisplayed,theprinterisnotdeleted.Alwaysclick[No]tocanceltheuninstallation,thendeletetheprintersbeforeuninstallingtheserversoftware.
4 Followtheinstructionsonthescreentouninstall.
5 Click[Finish].
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Uninstalling the client software (Windows)
1 Iftheclientsoftwareisrunning,exitit.
2 Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccountingClient]>[UninstallPrintJobAccountingClient].Whenthe[Useraccountmanagement]windowisdisplayed,click[Continue]or[Yes].
3 Followtheinstructionsonthescreentouninstall.
4 Click[Finish].
Uninstalling plugins (MacOS) Whentheprinterdriversareuninstalled,thepluginsarealsouninstalled.
Uninstalling client software (Mac OS X) DeletethePrintJobAccoutingiconthatwascopiedtothedesiredlocationduringinstallation.
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13. Troubleshooting
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13. Troubleshooting ThischapterexplainssomeoftheproblemsthatcouldpossiblyoccurwhenusingPrintJobAccouting,andprovideshintstotheirsolutions.
Item Details
Cannotfindtheprinterevenwhensearchingusing[AddaPrinter].
•CheckthattheprinterpowerisON.•Checkwhethertheprinterisprocessingoroffline,orwhetheranerrorhasoccurred(nopaperetc).Checkthattheprinterisonline,andclick[Startnewsearch].•Click[Back],andcheckthatthecorrectsearchoptioncheckboxesarechecked.•Whenthesearchtargetis[TCP/IPNetwork],checkwhetherthebroadcastaddressiscorrect.Ifitisunknown,contactthenetworkadministrator.•TheprinterdoesnotsupportPrintJobAccouting.Checkthetypeofprinterconnectedtotheconnectiondestination.•Ifthe[Donotallowexceptions]checkmarkischeckedintheWindowsXPSP2/Server2003SP1orlaterfirewallsettings,printerscannotbesearchedbeyondtheroutersegments.Therefore,intheAddlogacquisitionprinterwizard,select[Specifytheprinterbyaddress],select[Address]>[TCP/IPNetwork],andentertheIPaddressdirectly.
Whenaprinterconnectiondestinationisspecifiedusing[AddaPrinter],theerror"Printerdoesnothavethelogacquisitioncapability"isdisplayed.
TheprinterdoesnotsupportPrintJobAccouting.Checkthetypeofprinterconnectedtotheconnectiondestination.
Whenaddingaprinter,"Thereisnosufficientcapacitytostorealog"errorisdisplayed.
Thereisnotenoughfreespaceintheprinterbuilt-inharddisk,SDmemorycardorflashmemory. Securetheappropriateamountoffreespace.
Whenaddingaprinterorchangingsettings,orwhenimmediatelyacquiringalog,the"Cannotconnecttotheprinter.Waitforawhileandtryagain.","Unabletocommunicatewiththeprinter.Pleasechecktheprinter."or"Theprinterisbusy.Waitforawhilethentryagain"messageisdisplayed.
•CheckthattheprinterpowerisON.•Checkwhethertheprinterisprocessingoroffline,orwhetheranerrorhasoccurred(nopaperetc).Checkthattheprinterisonlineandtryagain.
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Item Details
WhencreatingaCSVfiletoregisterJobAccountIDsandNamesinabatch,"Anerrorwasfoundintheimportfile"errormessageisdisplayed.
•CheckwhethertheCSVfileformatiscorrect.•CheckthatthenamesandJobAccountIDsdonotexceedtheregistrationrange.TheJobAccountIDisregisteredfrom1to999999999,andtheUserNameswithin80characters.•Checkthatthe"symbolisnotincludedinnames.Namesthatinclude"cannotberegistered.
WhentheIDfileforsetting the hide mode intheclientsoftwareisimported,"Anerrorwasfoundintheimportfile"errormessageisdisplayed.
•CheckwhethertheCSVfileformatiscorrect.•CheckthattheUsernamesandJobAccountIDsdonotexceedtheregistrationrange.TheJobAccountIDisregisteredfrom1to999999999,andUserNamewithin80characters.•Checkthatthe"symbolisnotincludedinusernames.Namesthatinclude"cannotberegistered.
Whenprinting,theprintjobisautomaticallycancelledandcannotbeexecuted.
•CheckwhethertheJobAccountIDoftheprintjobis"DisablePrinting"or"DisableColorPrinting".•CheckwhetherthelimitvaluefortheJobAccountIDisexceeded,andcheckthelimitvaluesandvalidperiod.•Theoperationwhenlogisfullissetto"Cancelthejob",andtheprinterlogbufferisfull.Selecttheprinter,andthenselectthe[Printer]menu>[AcquireaLog]toacquirethelog.Next,resetthelogacquisitionscheduletoashortertime.
Thelogcannotbeacquiredaccordingtothesetschedule.
Selecttheprinter,andthenselectthe[Printer]menu>[AcquireaLog].Whenanerrorisdisplayed,checkthattheprinterpowerisON.Also,checkwhethertheprinterisprocessingoroffline,orwhetheranerrorhasoccurred(nopaperetc).Whenthelogisacquiredcorrectly,checkthelogacquisitionschedule.CheckthattheacquisitiontimeisatthesametimeaswhentheprinterandserverpowerareusuallyON.Iftherearenoproblemsintheabovesettings,restartWindows.
Notallofthelogsareacquired.
Theprinter'slogbufferisfullwhentheoperationforwhenthelogisfullissetto"Deleteoldlogs"or"Donotacquirethelog",Resetthelogacquisitionscheduletoashortertime.
Somelogsarenotdisplayedatthestarttimeorendtime.
Iftheprintermodeldoesnothaveabuilt-inclock,whentheprinterpowerisswitchedOFF/ON,timeinformationcannotbestoredintheloguntiltheprinterisnotifiedofthetime.Fordetailsonhowtonotifytheprinterofthetime,see"Notifyingtheprinterofthetime"(page192).Formodelsthathaveabuilt-inclock,thetimeneedstobesetintheprinter.
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Item Details
Whenattemptingtodeleteaprinter,"Cannotdelete while log is being acquired"messageisdisplayed.
Aprintercannotbedeletedwhilethelogisbeingacquired.Selecttheprinterthatyouwanttodelete,selectthe[Printer]menu]>[Start/EndLog]toendacquiringthelog,andthendeletetheprinter.
When[AcquireaLog]isperformed,"Selecttostartlogbeforeattemptingtoacquirealog"messageisdisplayed.
Thelogisintheunacquiredstate.Selecttheprinterwhoselogyouwanttoacquire,andselectthe[Printer]menu>[Start/EndLog]tostartacquiringthelog.Logscanbeacquiredafterstarting.
When[AcquireaLog]isperformed,"Thistaskcannotbeperformedwhileacquiringalog"messageisdisplayed.
Thelogisacquiredaccordingtothelogacquisitionschedule. Waitforawhiletocheckwhetherthelogisacquired.If"Logacquisitionschedule..."isshownforalongtime,restartWindows.
Intheprinter[Log]fieldofthedetailswindow,[Acquirefromdifferentserver]isdisplayed.
Eitherthelogissettobeacquiredbyadifferentserver,ortheprinterflashmemorywasinitialized.Selecttheprinter,andthenselect[Printer]menu>[DeleteaPrinter/PrinterGroup]todeletetheprinter,andthenfollowthestepsin[Printer]menu>[AddaPrinter]tore-addtheprinter.Iftheprinterissettoacquirethelogfromadifferentserver,see"Tochangetheservertoadifferentcomputer"(page229).
Cannotperformmenuprintingordemoprintingfromthecontrolpaneloftheprinter.
•Checkwhetherthelocalprinterissettoprintingprohibitedorcolorprintingprohibited.•Checkthelimitvaluesandvalidperiodtoensurethatthelocalprintlimitvaluesarenotexceeded.
Cannotinitializetheflashmemoryfromtheprintercontrolpanel.Also,theharddiskorSDmemorycardcannotbeinitializedformodelsequippedwithaninternalharddiskorSDmemorycard.
WhenusingthePrintJobAccouting,checkthe[InhibittheinitializationoftheHardDiskandFlashMemory]checkboxintheserversoftware.Inthisstate,theflashmemory,built-inharddiskandSDmemorycardcannotbeinitialized.Follow"Deletingaregisteredprinter"(page226)todeletetheprinter,andtheninitializetheflashmemory,built-inharddiskorSDmemorycard.Afterinitializing,selectthe[Printer]menu>[AddaPrinter],andfollowthestepstore-addtheprinter.
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