1january 28, 2012 february 4, 2012 nh appraiser training destination imagination nh-di score room...

1January 28, 2012February 4, 2012

NH Appraiser TrainingDestination ImagiNation

NH-DI Score Room Training

Session IIScore Room Staff

[email protected]

orAl Simons - [email protected]

Jim Heedles - [email protected]

Beth Clark - [email protected]

Jim Zawisza - [email protected]



Overview: Score Room Internals

• Room staffing

• Dual detail score entry

• Procedures

• Paper flow– Normal– Exceptional

• Instant challenge



Score Room Staffing• Score room leader• Score room co-leader (sometimes)• Two data entry people• One or two utility infielder(s)

– Checking paperwork

– Logging paperwork in/out• shared with co-leader

• Schedule time out of the room– If you need to go support a team, tell the leader early



Dual Detail Score Entry• No calculations in team challenge rooms

– Well, almost no calculations… More on this later

• We will enter each Appraiser’s scores into the computers…

• Twice…• When the computers agree, we will print the

team’s scores and send them back to the challenge room



Procedures: Overall• When? Except for leads, sign in time is 9:00

– This is different from all other appraiser roles– We’ll be working until about 5:30 (we hope!)

• Access to the room is limited– Not a place for visiting or hanging out

• All paperwork is logged in and out of the room• Refer anything unusual to the lead or co-lead

– This allows everyone else to continue processing the “normal” scores, keeping the flow going

• Add to the bottom, take from the top– This keeps paperwork flowing in time order



Instant Challenge• Team Challenge and Instant Challenge have

same priority.– Priorities subject to change based on

tournament needs

• We will enter IC Appraiser’s scores, exactly as we do for Team Challenge

• Need to associate the correct IC with each Challenge-Level (once / Challenge-Level)



Morning setup

Primarily lead’s responsibility• Determine roles• Set IC for each Team Challenge Level

– Each IC is a Letter followed by a number • E.g. r2, r13a, a4

– r = regional IC, a = affiliate IC

• Enter appraiser assignments– Sort columns after printing Liaison's copy

– Liaison can’t do their job without it

– Both TC and IC assignments must be done• IC = just enter the Appraisers’ names



Appraiser Assignments



Paper Flow: Normal• Packet brought to room by runner• Logged in to the Check-In program• Scores entered twice, automatic cross check agrees• Enter reasons into second computer (only)• Second computer prints 2 score sheets

– Team Manager first– Head Appraiser

• All paperwork goes back in packet, printed sheets on top

• Gets green sticker• Logged out in the Check-In program and returned

to challenge room



Team Challenge Calculation Flow

Cross check scores(automatic)

Out:Original packet plusHA & TM Score sheets

In: Individual Appraisers’ scores

Print



Score Entry: Team Challenge• Arrange appraisers’ sheets in same order as table

columns– We’ve asked for alphabetical order– Ensure appraisers are scoring the items the computer

expects– Appraisers must score same items for every team

• Enter all scores for each appraiser• Remember to check for deductions, especially on

the prep area form(s)– Should already be on the deduction worksheet

• Check anyway



Ex Deus Ex Machina

• Scoring calculator is disabled this year.

• Some things will be done by hand

– And by hand we mean by calculator

• There are also manual checks

• The guiding principal is still two pairs of

eyes and two brains must agree on all

scores



Special Cases in Challenge A

• Order Completion Worksheet

– Two rows need to be added by calculator

• Total Product A count

• Total Product B count

• If the totals

– Match the Challenge Site totals – Enter them

– Don’t Match – Another person must to the math

• When two people finally agree, enter the totals



Special Cases in Challenge E

• Structure Check-In Worksheet, Maximum Weight

– The scoring program has one limit, 75 grams

• Middle(50) and Secondary(25) limits must be manually verified!

• Set Legal Structure to 0 if limits are exceeded

• Weight Held Worksheet

– Verify the Challenge Site computed total by calculator

– Don’t Match – Another person must to the math

• When two people finally agree, enter the totals

– And send a note back to the appraisal team.



More Special Cases in Challenge E

• Golf Ball Worksheet

– May have up to three subjective scores

• If more than one, they must be from different appraisers and

entered in that appraiser’s column

– Golf Ball Count

• Successful hold attempts needs to be recounted/verified

• Weight count needs to be verified from weight held sheet

• Actual “count” is the lower of successful hold attempts and

weight count



Score Entry Form



Entering Item-Specific Deductions

• Click on the square checkbox next to the item’s title at the left of the screen

• Fill in the deduction value – and the reason (second computer only)

• Click on “OK” to close the deduction dialog box



Entering “Other” Deductions

• Deductions are not normally editable as a safety measure.

• To enable:– Right click in the score area– Select “Modify deductions”– Or, “Alt-D” for you keyboard types

• All deductions MUST have a reason– Entered in the second computer



About Accuracy and Speed

• We MUST be accurate in our scoring

• We also need to be fast– Teams are waiting to pick up their scores from

the Head Appraiser

• But not at the expense of accuracy

• We need to stay current with the incoming paperwork– Let the lead know if there are continuing issues

slowing the process.



Exceptional Situations

• Objective scores don’t agree

• Deduction with no reason

• Zero subjective score with no reason

• Can’t read handwriting

• Missing scores– Or extra scores!

• Anything out of the ordinary



Remember the “Paper Flow”?




Print

Hah!



Exceptional Flow (Greatly Simplified)




Print

Out: Packet and explanationBack: Corrected packet



Dave Barry View of the Process• Packet comes in• Papers from wrong team• Packet goes back/comes

back• 1st ‘puter notices

disagreeing 0 subj score• Packet goes/comes• 2nd ‘puter notices missing

explanation of deduction• Pkt goes/comes• Cross check fails• Find mis-typed number

• Print/send scores for HA/TM

• HA changes score• Reprint/send• Finish challenge level• Print scores for

announcing• HA comes in, asks for all

scores• Changes all scores

• Re-enter• Reprint…



Processing Exceptions• Talk with your score room leader• Mark team with an Issue in the program

– Enter explanation in Modify Team dialog box

• Print Appraiser Feedback form• Put all paperwork in the package• Put on a red sticker• Log team red in the Check-In program• Return to team challenge room for

correction



Issues Form (Modify Team dialog)



Processing Exceptions (cont.)

When a red sticker packet comes back in• Log it in, in the Check-In program• Goes to head of the queue for the first

computer– It is an older packet than those we’re processing– An exception to the “add to the bottom” rule

• Could be from– A change we requested– A change the Head Appraiser is requesting

• They can cover our green sticker with red



Practice• Some people will not be doing data entry• Everyone should be familiar with the scoring

program– In case of illness, etc.

• If you haven’t used it, please download it and practice

http://www.nh-di.org/discoring/• Questions? Email your Score Room Lead

– See the list on the title page

1january 28, 2012 february 4, 2012 nh appraiser training destination imagination nh-di score room...

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