164.100.47.193164.100.47.193/intranet/administrator_report2015.pdf · part-i legislative, financial...

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For official use only O & M No. 73

ANNUAL ADMINISTRATIVE REPORT 2015

LOK SABHA SECRETARIAT NEW DELHI

February, 2017

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P R E F A C E

This Report deals with the various items of work executed by the Lok Sabha

Secretariat during the Calendar year 2015.

2. The main function of the Lok Sabha Secretariat is to assist the Speaker in the

discharge of several duties as the Presiding Officer of the Lok Sabha. It includes

rendering of assistance to Members of Parliament (Lok Sabha) in the discharge of their

Parliamentary duties in general and providing secretarial assistance to the House and

various Standing and other Parliamentary Committees in particular.

3. The Lok Sabha Secretariat has been segmented into various Services and

further into Branches/Sections for the efficient and smooth discharge of duties. The work

done by each Branch/Section has been set out in the report Service-wise along with a

Statement showing the personnel strength as on 31.12.2015.

4. An Organisational Chart of LOk Sabha Secretariat as on 31.12.2015 has been

prepared and is incorporated at the beginning of the each Service Report.

New Delhi; ANOOP MISHRA February, 2017 Secretary- General

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C O N T E N T S

PART-I LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE

Pages A HOUSE RELATED BRANCHES 1. Legislative Branch-I 9 2. Legislative Branch-II

(Including Committee on Private Members' Bills & Resolutions)

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3. Parliamentary Notice Office 15 4. Members’ Stenos Pool 17 5. Privileges & Ethics Branch

(Including Committee of Privileges, Committee on Ethics and Committee on Protocol Violation and Contemptuous Behaviour of Government Officials with MPs)

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6. Question Branch 22 7. Table Office

(Including Business Advisory Committee and Committee on Absence of Members from the Sittings of the House)

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B

COMMITTEE BRANCHES

(a) Financial Committee Branches 1. Estimates Committee Branch 35 2. Public Accounts Committee Branch 36 3. Public Undertakings Committee Branch 38 4. Railway Convention Committee Branch 39 (b) Departmentally Related Standing Committee

Branches 40

1. Agriculture Committee Branch 42 2. Chemicals and Fertilizers Committee

Branch 43

3. Coal and Steel Committee Branch 44 4. Defence Committee Branch 45 5. Energy Committee Branch 46

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6. External Affairs Committee Branch 47 7. Finance Committee Branch 48 8. Food, Consumer Affairs & Public

Distribution Committee Branch 49

9. Information Technology Committee Branch 50 10. Labour Committee Branch 51 11. Petroleum and Natural Gas Committee

Branch 52

12. Railways Committee Branch 53 13. Rural Development Committee Branch 54 14. Social Justice and Empowerment

Committee Branch 55

15. Urban Development Committee Branch 56 16. Water Resources Committee Branch 57 (c) Other Committee Branches (including Ad-hoc

Committees)

1. Committee Branch-I

(Including Rules Committee and General Purposes Committee)

58

2. Committee Branch-II

(Committee on Papers Laid on the Table, Joint Committee on Offices of Profit, and Select/Joint Committee on Bills)

61

3. Committee on Government Assurances 66 4. Subordinate Legislation Committee Branch 67 5. Empowerment of Women Committee

Branch 70

6. Joint Committee on Security in Parliament

House Complex 71

7. Joint Committee on Land Acquisition Cell 72 8. MPLADS Committee Branch 74 9. Petitions Committee Branch 75

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10. Scheduled Castes and Tribes Committee Branch

76

11. Committee on Welfare of Other Backwards

Classes (OBC) 77

12. Internal Complaints Committee 78 C ADMINISTRATIVE BRANCHES 1. Administration Branch-I 79 2. Administration Branch-II 91 3. Organisation and Methods Section 96 D SERVICE BRANCHES 1. Bills & Payment Branch 99 2. Computer (HW & SW) Management Branch 102 3. Distribution Branch 106 4. General Procurement Branch 108 5. General Stores Branch 109 6. General Works Branch 111 7. Heritage Management Branch 114 8. Integrated Finance Unit (IFU) 116 9. Members’ Salaries and Allowances Branch

(Including Joint Committee on Salaries and Allowances of Members of Parliament)

119

10. Members’ Services Branch

(Including House Committee) 122

11. Sales and Records Branch 129 12. Welfare Branch 131 E OTHER BRANCHES 1. Cell on Parliamentary Forums 133 2. Conference Branch 134 3. Information Cell 138 4. Joint Recruitment Cell 140

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5. Pay and Accounts Office (Members and Gazetted Office, Non-Gazetted Employees & Audit and Cheques and Funds Branches)

141

6. Committee Coordination Branch 145 7. Reservation Cell for SC/ST Employees

147

Personnel strength

149

PART-II LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE

A. RESEARCH AND INFORMATION 1. Research related Sections/Wings (a) Parliamentary Affairs Wing 153 (b) Political Affairs Wing 154 (c) Legal and Constitutional Affairs Wing 155 (d) Economic and Financial Affairs Wing 156 (e) Journal of Parliamentary Information (JPI)

Section 157

(f) Social Affairs Wing 158 (g) Practice and procedure Unit 159 (h) Educational and Scientific Affairs Wing 160 (i) Who’s Who Cell 161 2. Press and Public Relations Wing 162 3. Parliamentary Museum & Archives 165 4. Bureau of Parliamentary Studies & Training 168 B. LIBRARY, REFERENCE AND DOCUMENTATION 1. Acquisition Section 171 2. Administration and Preservation Section 174 3. Audio-Visual & Telecasting Unit 177 4. Documentation Section 179 5. Members’ Reference Service 181 6. Gazettes and Debates Section 183 7. Microfilming Unit 185 8. Parliament Library (Circulation Counter) 186 9. Press Clippings Section 189 10. Processing Section 191

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11. Publications Unit 193 12. Reprography Service 194 13. Children’s Corner 195 14. Acts and Bills Section 196 15. Digitilization Unit 197 16. Staff Library 198 Personnel Strength 200 PART-III VERBATIM REPORTING SERVICE Reporters Branch 202 PART-IV SIMULTANEOUS INTERPRETATION SERVICE Interpreters Branch 205 PART-V EDITORIAL AND TRANSLATION SERVICE 1. Editorial Branch 207 2. Synopsis Branch 210 3. Debates (Hindi) Branch 212 4. Debates (English) Branch 214 5. Translation (Index) Branch 216 6. Translation (Committee-I) Branch 219 7. Translation (Committee-II) Branch 221 8. Translation (Committee-III) Branch 223 9. Translation (Committee-IV) Branch 225 10. Translation (Committee-V) Branch 227 11. Translation (OIH-Q) Branch 228 12. Translation (English Questions) Branch 230 13. Translation (Parliamentary Papers) Branch 232 14. Translation (Publications) Branch 234 15. Raj Bhasha Prabhag 236 Hindi Information Unit 240

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Personnel Strength 242 PART-VI PRINTING AND PUBLICATIONS SERVICE 1. Printing Section 243 2. Rotaprint Section 245 3. Proof Reading Section 246 4. Bindery Section 247 Personnel strength 248 PART-VII LOK SABHA TELEVISION UNIT 249 PART-VIII PARLIAMENT SECURITY SERVICE 253

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LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE

A. HOUSE RELATED BRANCHES

1.1 The House related Branches are concerned with the day-to-day business of the

Lok Sabha i.e. Questions, Bills, Resolutions, Motions, Budget, Cut Motions and

Amendments, etc., and also with various Legislative Committees. Presently, the

following Branches deal with the work related to the House: - (i) Legislative Branch-I

(ii) Legislative Branch-II

(iii) Parliamentary Notice Office

(iv) Members’ Stenos Pool

(v) Privileges and Ethics Branch

(vi) Question Branch

(vii) Table Office

1. LEGISLATIVE BRANCH-I

(1) FUNCTIONS 1.2 The Legislative Branch-I deals with – Bills-Government Bills/Ordinances,

Resolutions- Government Resolutions & Statutory Resolutions, Motions- Government

Motions, No-Day-Yet-Named Motions, Motions for Suspension of Rules, Amendments to

Motion of Thanks on the President’s Address, Short Duration Discussions, Messages

from Rajya Sabha (receipt & transmission), Budgets-General, Railways, States/Union

Territories.

(2) WORK DONE DURING THE YEAR 2015 1.3 The break-up of the work done in the Branch during the year was as under:-

BILLS (i) Government Bills introduced 44

(ii) Government Bills, as passed by Rajya Sabha, laid on the Table of Lok Sabha 3

(iii) Government Bills passed 43

(iv) Bills referred to Standing Committees 9

(v) Bills-report of Standing Committees presented/laid 14

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RESOLUTIONS

(i) Resolution placed before the House by the Chair 2

(ii) Government Resolutions-notices received 3

(iii) Government Resolutions-admitted 2

(iv) Government Resolutions-adopted 2

(v) Government Resolutions-negatived Nil

(vi) Government Resolutions-withdrawn Nil

(vii) Statutory Resolutions adopted/negatived/withdrawn 8

ORDINANCES PROMULGATED BY THE PRESIDENT 9 MESSAGES RELATING TO BILLS, MOTIONS:

(i) No. of notices received Nil

(ii) No. of motions admitted Nil

(iii) No. of motions discussed Nil

(iv) No. of motions remained part-discussed: Nil

NO-DAY-YET-NAMED MOTIONS

(i) No. of notices received: 8

(ii) No. of motions admitted: Nil

(iii) No. of motions moved: Nil

(iv) No. of motions adopted Nil

(v) No. of motions withdrawn: Nil

(vi) No. of motions negatived: Nil

(vii) No. of motions which remained part-discussed: Nil

SHORT DURATION DISCUSSION UNDER RULE 193 ON MATTERS OF URGENT PUBLIC IMPORTANCE

(i) No. of notices received: 465

(ii) No. of discussions admitted: 8

(iii) No. of discussions held: 8

(iv) No. of discussions completed: 4

(v) No. of discussions remained part-discussed: 4

MOTIONS FOR SUSPENSION OF RULES (i) No. of Motions moved:

(ii) No. of Motions adopted: 4

MOTION OF THANKS ON PRESIDENT’S ADDRESS (i) No. of amendments tabled: 322

(ii) No. of amendments moved and negatived: 238

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RAILWAY BUDGET (i) No. of Cut Motions to the 405

(ii) Demands for Grants tabled: 405

(iii) No. of Cut Motions admitted: 374

(iv) No. of Cut Motions treated as moved: 191

(v) No. of Cut Motions adopted: Nil

GENERAL BUDGET (i) No. of Cut Motions on the Demands for Grants tabled 466

(ii) No. of Cut Motions admitted: 394

(iii) No. of Cut Motions moved/treated as moved: 329

(iv) No. of Cut Motion adopted: Nil

(v) No. of Budget Sets distributed from the Booths 293(English) on 28.2.2013 after the presentation of General Budget:

131 (Hindi) AMENDMENTS TO GOVERNMENT BILLS

(i) No. of Amendments tabled: 730

(ii) No. of Amendments moved: 347

(iii) No. of Amendments adopted: 159

(iv) No. of Amendments negatived: 188

(v) No. of Amendments withdrawn: Nil

APPLICATIONS UNDER THE RIGHT TO INFORMATION ACT, 2005 (i) No. of application received: 104 (ii) No. of appeals received: 1

1. Examined Supplementary Demands for Grants in respect of General and Railway Budget for the years 2014-15. Also examined Supplementary Demands for Grants in respect of General Budget for 2012-13. Demands for Excess Grants in respect of General and Railway Budgets for the year 2012-13 were also examined.

2. Examined all notices of cut motions, got them printed and circulated lists of admitted cut motions.

3. Prepared: Announcements for moving motions and Guillotine formula –

(i) Formulae for disposing of amendments to the Motion of Thanks on the President’s Address for use by the Speaker and Officers at the Table.

(ii) Lists of amendments to the Motion of Thanks for use by the Speaker and Officers at the Table.

(iii)

Formulae for disposing of cut motions for use by the Speaker and Officers at the Table.

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4. Prepared/scrutinised/got printed/distributed all Bills. 5. Examined all Bills introduced in Lok Sabha/Rajya Sabha.

6. Compiled statements showing weekly progress of Bills during sessions and got published in Bulletin-Part II;

7. Prepared statements regarding Government Bills for inclusion in the Resume of Work done by Lok Sabha;

8. Prepared statements regarding Bills passed by the Houses and assented to by the President during the session;

9. Compiled requisite material for inclusion in Secretary-General’s D.O. letter to State Legislatures, Journal of Parliamentary Information;

10. Prepared briefs for Leaders’ Meetings before sessions;

11. Prepared briefs for Business Advisory Committee Meetings;

12. Updation of Chapters of Kaul and Shakdher relating to the Branch.

13. Processed letters/representations received from general public addressed to Hon’ble Speaker/Secretary-General relating to this Branch.

14. Compiled and provided information relating to this Branch under the Right to Information Act, 2005.

15. Prepared statements regarding receipt and distribution of copies of Reports/Outcome Budgets relating to the Ministries/ Departments of Government of India.

16. Updating of Bills and entering information relating to Bills on the Parliament Homepage.

17. Table duty by Officers of the Branch.

18. Division duty by Officers/Sr. Assistants/Assistants.

(iv) Marked lists of cut motions, moved by the members, for use by the Speaker and Officers at the Table and for display on the Notices Boards.

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2. LEGISLATIVE BRANCH-II [Including Committee on Private Members’ Bills and Resolutions]

(1) FUNCTIONS

1.4 Examination, Scrutiny and Editing of Private Members’ Bills and Resolutions and

providing secretarial assistance to the Committee on Private Members’ Bills and

Resolutions.

(2) FUNCTIONS OF COMMITTEE ON PRIVATE MEMBERS’ BILLS & RESOLUTIONS

1.5 To allot time to Private Members’ Bills and Resolutions, to examine Private

Members’ Bills seeking to amend the Constitution before their introduction in Lok Sabha,

to examine such Private Members’ Bills where the legislative competence of the House is

challenged and also to categorise Private Members’ Bills according to their nature,

urgency and importance into categories `A’ and `B’ after they have been introduced in

Lok Sabha.


(i) Private Members’ Bills pending at the beginning of the year -119

(ii) No. of Bills introduced (copies of these Bills were got published -291 in the Gazette of India, Extraordinary Part II, Section 2 & supplied to RSS, Ministries concerned)

(iii) No. of Bills discussed and disposed of. -2 (including one part- discussed)

(iv) No. of Bills removed from the Register of pending Bills -NIL (v) No. of Bills withdrawn without discussion -NIL

(vi) No. of Ballots in respect of pending Bills and publication of - 4 results thereof in Bulletin- Part II (vii) No. of Lists of Business prepared, printed and circulated in - 8 respect of Private Members’ Bills

(viii) No. of amendments to Bills examined and circulated -3

(ix) Compilation of statement showing progress of Bills -Every week (issued by LB-I) Preparation of paragraphs re.

(i) Statement of Private Members’ Bills pending in LS; -3

(ii) Statement of pending notices of motions for leave to -3 introduce Private Members’ Bills and publication of

the same in Bulletin-Part II. At the end every session)

(iii) No. of Notices of Resolutions admitted -18

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(iv) No. of Resolutions discussed/disposed of in the House.

(including one part-discussed) -3 (v) No. of Resolutions adopted -1

(vi) No. of Ballots of names of members -6

who had given notices for moving resolutions

(vii) No. of Lists of Business prepared, printed and circulated -5 in respect of Resolutions

(viii) No. of amendments to Resolutions examined and circulated-1

(Shri Bhartruhari Mahtab tabled an amendment to the resolution by Shri Nishikant Dubey which was moved and adopted on 11.12.2015)

(3) WORK DONE ON PRIVATE MEMBERS’ BILLS AND RESOLUTIONS

Constitution of the Committee CPMBR (2014-15)- 15.9.2014 (16th LS)

CPMBR (2015-16)- 15.9.2015 (16th LS)

(i) Sittings held -13 (ii) Reports presented to the House -13

(4) Miscellaneous Work handled

Preparation of minutes and laying them on the Table of the -13 House (both English and Hindi versions)

(5) Work done in Hindi

Private Members’ Bills: (i) Number of Bills printed and circulated in Hindi -291 (ii) Number of Lists of Business circulated -8

(iii) Number of amendments circulated -3

Private Members’ Resolutions : (i) Number of Lists of Business circulated -5

(ii) Number of amendments circulated -1 Committee on Private Members’ Bills and Resolutions: (i) Number of Notices and Agenda issued -14

(ii) Number of Reports circulated -13

(iii) Number of sittings of which minutes were laid on the -13 Table of the House.

Applications under the Right to Information Act, 2005

(i) No. of applications received -32 (ii) No. of appeals received -NIL

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3. PARLIAMENTARY NOTICE OFFICE

(1) FUNCTIONS 1.7 Receipt of Notices in connection with the business of Lok Sabha and other

communications from members on allied matters, issue of member’s Photo Identity

Cards, Spouse Identity Card-cum-Railway Passes, Ex-member Identity Cards-cum-

Railway Passes, Ex-member Spouse Identity Cards and supply of forms etc., distribution

of replies of Starred and Unstarred Questions to members are the main functions of the

Parliamentary Notice Office.

(2) WORK DONE DURING THE YEAR 2015 1.8 The break-up of the work done in the office during the year was as under:-

Receipt regarding Notices:-

Adjournment motion 403

2. Calling Attention 228

3. Matters under Rule 377 2301

4. No-Confidence Motion ---

5. Matters of Urgent Public Importance 8260

6. Suspension of Question Hour 135

7. Motions under Rule 184 09

8. Short Duration Discussions under Rule193 464

9. Amendments to Motion of Thanks on President’s Address

322

10. Cut motion on General Budget (Tabled) 470

11. Cut motion on (Railway Budget) [Tabled] 405

12. Statutory Resolution 71

13. Notices of Amendments to Bills 160

14. Government Resolution ---

15. No. of Amendment 144

16. Ballot for Resolutions 159

17. Text of Private Member's Resolutions 18

18. Private Members Bills 324

19. Privilege 41

20. Notice of Question Forms– Starred and Unstarred (76,164 + 43,373)

1,19,537

21. Half-an-Hour Discussions 49

22. Short Notice Questions 08

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Receipt about constitution of Committees:-

Committees

1. Nominations 105*

2. Withdrawals 04

* Including election held to fill up the Casual Vacancy

(The notices were sent to the concerned Branches for necessary action besides attending to enquiries from Members)

Issue of Identity cards/passes/lockers etc. Lockers supplied to Members - 04

Photo Identity Cards issued to Ex-MPs - 77 Photo Identity Cards issued to Spouse of Ex-MPs - 18 Member’s Identity Cards issued - 32

- 13 Duplicate

Identity Card-cum- Railway - 104

Pass for Member’s Spouse issued 01 Duplicate

Railway Journey Forms for Members/ - Nil Spouses/Attendants of Members (booklet)

Steamer Journey Form

Supply of printed replies of Starred and - 1,342 + 15,398 = 16,740 Unstarred Questions to Members

Typed no. of pages: 4180

Other items of work: 1. Seating arrangements in Lobbies/Galleries of Central Hall during the

President’s Address on 23.02.2015 for Members of both the Houses of Parliament.

2. Issue of Paragraphs in Bulletin Part-II before the commencement of

each session held in 2015.

4. Issue of Paragraphs in Bulletin Part-II informing Members of Lok Sabha on important matters.

5. Group photograph of Members of Parliament of previous and current Lok Sabhas. (Supply of photographs to MP's and Ex-MP's against cash payment.)

6. Maintenance of two Notice Boards placed in the outer Lobby of Lok Sabha.

7. Printing of various forms/cards.

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4. MEMBERS’ STENOS POOL

(1) FUNCTIONS

1.9 Stenographers' Pool renders stenographic and typing assistance (both in

English and Hindi) to Hon’ble Members of Lok Sabha.

(2) WORK DONE DURING THE YEAR 2015 1.10 The break-up of the work done in the Stenos Pool during the year was as under:-

English (in pages) 24135

Hindi 27780

Specific procedural and policy changes: No change

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5. PRIVILEGES AND ETHICS BRANCH (Including Committee of Privileges, Committee on Ethics and Committee on Violation of

Protocol Norms and Contemptuous Behaviour of Government Official with MPs)

(1) FUNCTIONS 1.11 The functions of Privileges and Ethics Branch can broadly be classified under the

following heads: -

1. House related work

(a) Examination of notices of questions of privilege. (b) Publication of intimation in Bulletin Part II regarding arrest/

release/detention of MPs, besides other consequential actions.

(c) Processing of requests from members for provision of security to them.

(d) Complaints regarding misbehaviour with MPs.

2. Committee of Privileges All work relating to Committee of Privileges.

3. Preparation summaries for Privileges Digest (Annual issue) (a) Privilege matters in Lok Sabha and Rajya Sabha.

(b) Privilege matters in State Legislatures.

Privilege matters in Foreign Parliaments. Matters/articles of interest.

4. Committee on Ethics/ethics related work: All the work relating to Committee on Ethics.

(a) Examination of complaints of unethical conduct of members. (b) Work pertaining to formalizing the procedure for making ethics

complaints, declaration of interests, financial disclosures by members and other related groundwork.

5. Committee on Protocol Violation and Contemptuous Behaviour of

Government Officials with MPs. Examination of complaints made by members regarding violation of protocol norms by Government Officials vis-à-vis MPs.

6. Information under the Members of Lok Sabha (Declaration of Assets and Liabilities) Rules, 2004

Collection of information regarding members’ assets and liabilities under above Rules and posting the same in the Register of Declaration of assets and liabilities as submitted by members.

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7. Information under RTI Act, 2005

Furnishing of information to various private individuals/parties, pertaining to Privileges & Ethics Branch sought for under through the Right to Information.

8. House duty

The officers of the Branch have to perform duties at the Table besides attending to duties at the time of Division during session periods.

9. Other related matters

(a) Examination of requests made by MPs under detention to attend Session of the House.

(b) Preparation of brief notes/furnishing of material for Presiding Officers’ Conference, Secretary-General’s DO to State Legislatures, Conference Branch/BPST Points, material for JPI (LARRDIS) on privileges and ethics related matters.

(c) Processing of references from State Legislatures and

Foreign Parliaments.

(d) Private Individuals Complaints and other miscellaneous

matters received from individuals and Branches of the Secretariat.


(a) Notices of question of privilege 41

(b) Requests for provisions of security to members NIL

(c) Miscellaneous complaints from the members 19

(d) Communications from authorities concerned 11 relating to arrest/release/detention of members – Processing thereof and publishing of information in Bulletin Part II

(e) Petitions/Complaints from private Individuals 64

(f) Summons from various Courts of India 5

Miscellaneous work

(i) Briefs on points for reference and use during training 2 and orientation programmers organized by BPST

(ii) Notes on points for Presiding Officers’ Conference/Secretaries’

Conferences 1 (iii) Communications & References from State Legislatures and

foreign Parliaments 1

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(iv) Compilation of material for SG’s DO letter 3

(v) Compilation of material for JPI 3

(vi) Material for brief summary/resume pertaining to Privileges & Ethics Branch 6

(vii) References from Branches regarding 2 privileges matters

(viii) Cases related to RTI Act, 2005 dealt by the Branch 134

(ix) Preparation of summaries for Privileges Digest-2014 7

(x) Compilation of manuscript of Privileges Digest-2014, printing copies thereof and circulation - Being undertaken

(xi) Cases relating to misbehavior with MPs, Violation of Protocol

norms by Govt. Officials vis-a-vis MPs 56

Committee of Privileges (16 LS) No. of Memorandum/Matters under consideration of the Committee 7

Committee of Privileges The Hon’ble Speaker constituted the Committee of Privileges on 01.09.2014 in the16th Lok Sabha

No. of sittings held 11

Matters under the Consideration of the Committee 07

No. of Memoranda prepared 02

No. of Reports drafted in 2015 Nil

No. of Reports presented in 2015 Nil

Committee on Ethics The Hon’ble Speaker (16th Lok Sabha) constituted the Committee on Ethics as a Standing Committee on 12.08.2015




No. of Reports drafted in 2015 NIL

No. of Reports presented in 2015 NIL

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Ethics Related Work Posting of members’ assets and liabilities details in Assets and Liabilities Register and examination of complaints of unethical conduct received against members.

Committee on Protocol Violation and Contemptuous Behaviour of Government Officers with Members of Lok Sabha.

The Hon’ble Speaker constituted the Committee on Protocol Violation and Contemptuous Behaviour of Government Officers with Members of Lok Sabha on 15.09.2014 in the 16th \Lok Sabha




No. of Reports drafted in 2015 NIL

No of Reports presented in 2015 NIL

STATUS OF COMPUTERISATION

At present 10 Personal Computers, 8 Printers, 2 Scanner, 1 Fax Machine and 1 Photocopier have been provided to the Branch.

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6. QUESTION BRANCH (1) FUNCTIONS 1.13 To scrutinize notices of questions with a view to ensuring that each notice prima-

facie conforms to the formal requirements as laid down in the Rules of Procedure and

Conduct of Business in Lok Sabha, Directions by the Speaker, past precedents,

rulings/observations from the Chair and the conventions.


(a) Allotment of days to various Groups for answering questions by Ministers in rotational order.

(b) Tabling of Notices of Questions.

(c) Holding of ballots for notices of starred and unstarred questions.

(d) Ballot Results of Notices of Questions on Lok Sabha Website.

(e) Inviting the attention of Members to the paragraph No.10(2) (xii) in the “Handbook for Lok Sabha Members” regarding notices of questions written in illegible hand etc.

(f) Notice Period and Number of Questions.

(g) Identical Notices of Questions.

(h) Addressing of Notices of Questions to Ministers concerned.

(i) Paragraph relating to procedure regarding admissibility of questions governed by Direction 10A of the Directions by the Speaker and Rules 32 to 54 of the Rules of Procedure and Conduct of Business in Lok Sabha.

(j) Inadmissibility of questions of excessive length.

(k) Inadmissibility of questions seeking information up to block or districts level about implementation of Centrally Sponsored Programmes/ Schemes.

(l) Supply of copy of relevant press-clippings along with questions based on newspaper reports.

(m) Treatment of notices of questions which go in excess of 230.

(n) Publishing of status of notices of questions on Lok Sabha Website.

(o) Errata to the printed lists of Questions.

(p) Confidentiality of Answers to Questions.

(q) Questions Not-asked/Questions of Absent Members.

(r) After issue of Summons, Paragraphs regarding Procedure pertaining to Short Notice Questions and Balloting of admitted Notices of Half-an-Hour Discussions and undisposed Half-an-Hour Discussion were issued in Bulletin Part-II before the commencement of each Session during the non-Budget Sessions.

(s) Paragraph regarding Notices for Half-an-Hour Discussion was issued and the Paragraph regarding Balloting of admitted Notices of Half-an-

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Hour Discussion and undisposed Half-an-Hour Discussion was issued before completion of financial business during the Budget Session.

2. A Chart showing the programme regarding Schedule of Questions including Holding of Ballot, Printing and Circulation of lists of Questions was circulated for internal use of all the Groups of the Question Branch.

3. Chart showing the programme regarding printing and circulation of Lists of Questions and Chart showing dates of holding of Ballots for Half-an-Hour Discussions were circulated for internal use by all the Groups of the Question Branch.

4. Changes in grouping of Ministries, in the days for answering questions were made and Paragraphs were included in Bulleting Part-II in this regard for circulation to Members and Ministries.

5. Folders for rounding of Starred and Unstarred Questions were prepared.

6. Ministry-wise Index to questions was prepared and printed at the end of the Starred and Unstarred Lists.

7. The lists of questions for Oral as well as Written answers for each sitting were got printed and circulated to Members and Ministries.

8. Materials on important procedural and other development in Lok Sabha for Secretary General’s D.O. Letter issued to Secretaries of States Legislatures and others were sent to LARRDIS.

9. Brochure on Statutory Corporations, Companies and other Bodies in which the Government of India have financial or controlling interest uploaded on Lok Sabha website.

10. OM to all Ministries/Departments of Government of India regarding

procedure for dealing with questions was issued before commencement of each Session.

11. Members were informed through para in Bulletin Part-II regarding

availability of answers of questions in PNO/Outer Lobby for their use during Session period.

12. Corrigenda for oral as well as written questions lists were prepared and issued whenever required.

13. Information regarding status of Notices of Questions was made available to the Members on the Lok Sabha website with field name `Status of Notices of Questions’ under question on the homepage during Fourth Session, Fifth Session and Sixth Session of the Sixteenth Lok Sabha.

14. Questions which were ambiguous in nature and did not convey clear meaning or did not fall clearly within the jurisdiction of any particular Ministry were referred either to the respective Ministries to which they were addressed or to the Cabinet Secretariat for ascertaining the nodal Ministry responsible for handling the questions under reference.

15. An electronic searchable database of participation of Members in Question Hour was created and published/uploaded on the Lok Sabha Intranet with a view to providing equal opportunity to Members during Question Hour.

16. The total number of notices received and admitted/replied during the Fourth Session, Fifth Session and Sixth Session of the Sixteenth Lok Sabha was as under:- .

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(i) Notices of Starred Questions = 76163

(ii) Notices of Unstarred Questions = 43374

(iii) Notices of Short Notice Questions = 8 (iv) Notices of Half-an-Hour received = 49

(v) Questions admitted/replied as Starred = 1340

(vi) Questions admitted/replied as Unstarred = 15397

(vii) Short Notice Questions clubbed with SQ/USQ = 0

(viii) Half-an-Hour Discussions discussed in the House= 0

(ix) Number of questions to which written answers were laid on the Table of the House =16464

(x) Abstract of Statements made by Ministers correcting

replies already given by them to questions in Lok Sabha = 7

17. Member-wise indices were prepared for display on the Notice Board in the Outer Lobby of the Lok Sabha.

18. One set each of corrected lists of Starred and Unstarred Questions with corrigenda if any, pasted therewith was sent for the use of Hon’ble Speaker, Hon’ble Deputy Speaker, Secretary-General, Secretary, Principal Secretary to HS, Ministry of Law & Justice, PS to President, Library and PNO.

19. Daily agenda sets comprising corrected question Lists and sets of replies to Starred Questions were prepared for the use of Hon’ble Speaker, Hon’ble Deputy Speaker, Secretary-General, Secretary, Principal Secretary to HS, Joint Secretary (RS), Joint Secretary (L) and other Senior Officers of Branches concerned.

20. Para relating to orally answered Questions and replies which were laid on the Table of the House was prepared on daily basis and sent to Table Office for inclusion in Bulletin Part– I.

21. During Session, every day 95 sets of replies to questions were sent to PNO/Lobby Officer for the use of Leaders of Groups in the Lok Sabha.

22. 10 complete sets of each answer to starred and unstarred questions were supplied to PNO.

23. Statement of the Supplementary asked by the Members during Question Hour in the Lok Sabha was prepared and uploaded on the Intranet on daily basis.

24. On the last day of each session, an exhaustive statement showing number of questions/ supplementaries asked and time taken by Members of various parties was prepared.

25. On the last day of each session, a statement showing the number of questions admitted during the session was also prepared and sent to Table Office for inclusion in the Valedictory Reference made by the Hon’ble Speaker.

26. Statistical information relating to questions after termination of each session was compiled and circulated to all officers and groups of Question Branch for their use

25

27. Material for Fourth, Fifth and Sixth Sessions of the Sixteenth Lok Sabha was compiled and sent to Table Office, Table Office (Paper Laid Unit), LB-I, PPR, Library and JPI Section.

28. Annual Administrative Report for the year 2014 was prepared and sent to O&M Section.

29. 16 letters/requests were received from Members regarding various queries in respect of questions tabled by them and resolved to their satisfaction.

30. 114 applications including appeals were received under RTI Act, 2005 and information sought therein was supplied to the Information Cell.

31. Six (6) entries were received for inclusion in Precedents Register.

32. Debates pertaining to Fourth, Fifth and Sixth Sessions of the Sixteenth Lok Sabha were examined with a view to culling out observations/decisions from the Chair.

26

7. TABLE OFFICE [Incl. Business Advisory Committee and Committee on Absence of Members from the

sittings of the House]

(1) FUNCTIONS 1.15 The Table Office (A) mainly deals with the Legislative and other day-to-day

business of Lok Sabha. The Branch deals with:

(i) Processing of notices of Calling Attention, Adjournment/No-Confidence Motions, matters under Rule 377, matters of urgent public importance, Submissions by Members and Statements by Ministers.

(ii) Preparation of List of Business, Bulletin Part I and Bulletin Part-II.

1.16 The Branch also assists in conducting the sittings of the Business Advisory

Committee and meetings held by Speaker with Leaders of the Parties.

1.17 As per directions of Hon’ble Speaker, the Lok Sabha Secretariat has initiated

measures to strive towards paperless office. In this context, the Parliamentary

documents viz., List of Business, Bulletin Part-I and Bulletin Part-II are now being

uploaded on the Parliament of India website on a day-to-day basis. Circulation of hard

copies to all the Ministries/Departments of Government of India and Officers and

Branches of the Secretariat has since been discontinued. Circulation of hard copies of

Bulletin Part-II to Members of Parliament, Officers and Branches of this Secretariat has

been discontinued w.e.f. 17th April, 2015. Resume of Work done by Lok Sabha is also

being uploaded on the website, as and when the same is compiled. Circulation of hard

copies of Resume of Work Done has been discontinued w.e.f. July, 2014.

(2) WORK DONE DURING THE YEAR 2015 1.18 The break-up of the work done in the Office during the year was as under:-

4th Session of (16th Lok Sabha)



Summoning of Lok Sabha

29th January, 2015 27th June, 2015 12th November, 2015

Duration 23rd February to 13th May, 2015

21st July to 13th August, 2015

26th November to 23rd December, 2015

Sittings 35 17 20

Sine-die 13.5.2015 13.8.2015 23.12.2015

Prorogation 14.5.2015 10.9.2015 6.1.2016

27

[Table Office initiated and co-ordinate action regarding various ceremonies/ occurrences/business of Lok Sabha]

16th Lok Sabha

President’s Address 23rd February, 2015

Motion of thanks on President’s Address

Discussed on

Motion Adopted on

President’s Message reported in House by Speaker/Published on

23rd February, 2015 (Notice Received)

24th, 25th, 26th, and 27th February, 2015

27th February, 2015

9th March, 2015 (Reported in the House)

Nomination of Members 02 Members were nominated to Sixteenth Lok Sabha on 23.07.2015.

General Elections/Bye Elections Results of Bye-elections in 03 Parliamentary Constituencies were declared on 16.02.2015 (one seat); and 24.11.2015 (two seats).

Necessary action, i.e., issue of circulars, etc. was taken up.

Oath or affirmation 5 Members made and subscribed oath/affirmation.

Obituary references Obituary references to the passing away of former President of India; 43 Members/Ex-Members (including 1 sitting member); two heads of State.

Tragic/Natural Calamity References 30 references on tragic/natural calamities were prepared.

Congratulatory/Felicitation references Eight congratulatory/felicitation reference were prepared.

References on Landmark anniversaries and solemn occasions

Eight references on landmark anniversaries and solemn occasions were prepared.

Calling Attention 288 Notices (03 subjects admitted)

Adjournment motion 403 notices (One notice admitted)

Matters under Rule 377@ 966 matters were raised/Laid

Submissions by members for inclusion in the Business commencing following week.

90 members were permitted

Matters of Urgent Public Importance raised after Question Hour and before the adjournment of the House for the day.

1920 matters were raised

Statements made/laid on the Table by Ministers under rule 372 on matters of public importance.

36 statements made/laid.

28

@ The number of matters to be raised under rule 377 has been increased from 20 to 30 per day w.e.f. 27th July, 2015.

Statements made/laid on the table by Ministers under direction 73A of the Directions by the Speaker, Lok Sabha regarding status of implementation of recommendations contained in the Reports of Departmentally related Standing Committees.

1035 statements made/laid.

Papers laid on the table –

(i) By Government

(ii) By Private Members

5143 documents were received for laying from the Ministries/Departments. Out of which 5141 papers were included in the List of Business and the same was laid. 2 papers were returned to the Ministries/Departments as the same remained unlaid due to incomplete submissions of papers for laying.

NIL

Maintenance of Index Cards Particulars relating to Reports, Accounts, Policies, Ordinances etc laid during 4th and 5th sessions of 16th Lok Sabha were entered in the various columns of the relevant cards by consulting Bulletins. The entries of 6th Session of 16th Lok Sabha, is on.

Supplementary List of Business Supplementary Lists of Business for laying of Sensitive Notifications or laying of any other papers as per orders of HS were brought out and papers contained therein were laid on the Table.

SRO Paras During 4th, 5th and 6th sessions of 16th Lok Sabha, paragraphs containing the SROs laid on the Table during the week, which were subject to modification, were issued for information to members. After the termination of 6th session of 16th Lok Sabha, a consolidated sessional paragraph containing all the SROs laid on the Table during the above session were also issued. The process of issuing consolidated sessional SROs para relating to 6th Session of 16th Lok Sabha, is on.

Personal explanation under rule 357 2

Allegations under Rule 353 NIL

Notices under Direction 115 Four notices from various members were received and processed.

Notices under direction 115C 2

29

Presentation of Railway Budget 26th February, 2015

Presentation of General Budget 28th February, 2015

List of Business 136 Lists of Business (Advance/Revised/Supplementary) were issued.

Agenda sets Agenda sets were prepared for reference of HS, HDS, SG and other officers at the Table. At the end of each session, Agenda Sets were got bound and preserved.

Minutes Book At the end of each session, Minutes Book was got bound and preserved for life.

Reporters List Names of members who participated in various debates were recorded.

Authorization letters from Ministers Copies of letters sent to Legislative Branch-I, Legislative Branch-II and Question Branch for information and necessary action.

Branch Library Books frequently needed for reference were maintained.

Business Advisory Committee Date of constitution: 03.12.2014

In all 15 sittings were held.

Allocation of time to 53 items (including preparation of 14 Reports) and Minutes of sitting of the committee and other allied work.

Bulletin Part-I Seventy-one (71) Manuscripts were prepared and sent for printing after the adjournment of the House for the day.

Bulletin Part-II

284 Bulletins (1585 paragraphs) were issued from 1 January, 2015 to 31 December, 2015.

Attendance register of members Members’ Attendance Register for all sittings of the 4th to 6th sessions of the 16th Lok Sabha were prepared and placed in the Inner Lobby of the House for members to put their signatures as a token of having attended the House. The Attendance Register for the three sessions of the 16th Lok Sabha were got bound.

Roll of members and Consolidated Attendance of members

For the purpose of signing of members after Oath/Affirmation in the House, Roll of members was maintained as usual. Attendance of members of every sitting during the year was uploaded on the Lok Sabha website www.loksabha.nic.in under the headings Members – Sitting Members –

http://www.loksabha.nic.in/

30

Attendance of Members.

Quorum Bell Total No. of times quorum bell was rung : 49

The record was included in the Resume and Brief Summary of Lok Sabha for 4th to 6th sessions of 16th Lok Sabha.

Walk-out staged by members Total No. of walkouts staged by members: 46


Chamber books Latest editions of all reference books viz. Constitution of India, Parliamentary Practice and Procedures, Rules, Directions, Who's Who, Dictionaries etc. were maintained for reference of Speaker, Members and Officers at the Table.

Dressing the table on each day during session

The Chamber Attendants attended to the work of arranging the Table for every day of each session held during the year.

Stationery for Chamber Stationery items used in Chamber were obtained from General Works/Procurement Branch before commencement of each session.

Parliamentary papers for members Parliamentary papers pertaining to business before the House and printed forms of various notices were kept in a rack in the Inner Lobby for the use of Hon’ble members.

Parliamentary papers for Offices of parties/groups in Lok Sabha

Parliamentary papers/publications were supplied to offices of parties and groups in Lok Sabha by Distribution Branch on the basis of information supplied by Table Office (B).

Divisions Total No. of Divisions : 47


Operation of Automatic Vote Recording System

The procedure regarding operation of the Automatic Vote Recording Machine and recording of corrections in the votes recorded by the machine was published in Bulletin Part-II on a daily basis during the currency of each session for the information of members. Automatic Vote Recording Machine was got

31

tested and a certificate regarding the proper functioning of the machine was obtained from the concerned Assistant Engineer (AVR) on all session days before the commencement of the sitting.

Deployment of supervisors/Division Clerks Number of Division rehearsals held: 7 Before the commencement of each session, the list of deployment of Supervisors/Division Clerks was finalised. A circular indicating their names together with places of duty allotted to them in the Chamber was issued.

Leader of House and the Leader of the Opposition in Lok Sabha

During the 16th Lok Sabha, since Shri

Narendra Damodardas Modi, Prime Minister is a member of the Lok Sabha, no Leader of House has been formally recognized in the 16th Lok Sabha during 2015. No Leader of Opposition has been recognized by the Speaker during the 16th Lok Sabha during 2015.

Information furnished by the members under rule 4 of the Anti-Defection Rules.

As per requirement of rule 4 of the Members of Lok Sabha (Disqualification on Ground of Defection) Rules, 1985, during 16th Lok Sabha, most of the members barring two members who have recently joined BJP have furnished information regarding their party affiliation in Form III. Their names along with their party affiliation will be published in Bulletin Part-II shortly. Information from leaders of parties in Form I is awaited from many parties.

List of Office Bearers

List of Office bearers of various Legislature Parties in Lok Sabha was prepared and revised as and when intimation regarding changes were communicated by the respective political parties.

Seating Arrangements for Central Hall Functions

Seating arrangements were made for members, dignitaries and other invitees on the occasion of the President’s Address to the joint sitting of the two Houses on 23 Februry, 2015.

Certificates about membership of Lok 96 applications received from MSA Branch for giving the period of membership of ex-

32

Meeting held by the Speaker with Leaders of Parties/Groups

Four meetings of Speaker with Leaders/Representatives of Parties in Lok Sabha were held.

Extracts from the proceedings of the meetings were forwarded to the concerned Branches, wherever necessary.

Examination of Lok Sabha proceedings Daily proceedings of the 4th, 5th and 6th sessions of the 16th Lok Sabha were examined on day-to-day basis. During this period, 10 observations were made by the Chair and 96 entries were culled out for inclusion in various Manuals.

Valedictory Reference

Valedictory References on conclusion of the 4th, 5th and 6th Sessions of 16th Lok Sabha were prepared.

Publications of the Branch Manuscript of Resume of Work done by 6th Lok Sabha (3rd, 4th and 5th Sessions) were prepared/compiled, got printed and uploaded on Lok Sabha website.

Sabha for payment of Pension to ex-members/families.

members for pension purposes were verified.

Certificates about membership of Lok Sabha for CGHS/Telephone/Railway Pass facilities etc. to members/ex-members.

31 members (former/sitting) of Lok Sabha were issued membership certificates for CGHS/ Telephone/Railway Pass facilities/allotment of residential plots, etc.

Report of Rajya Sabha proceedings immediately after Question Hour.

Important matters raised/discussed in sittings in Rajya Sabha at 12.00 Noon were reported for the information of the Secretary-General.

Entries for Manuals Approved entries for Manuals on Rules, Directions and Constitution have been forwarded to CB-I for further necessary action.

Committee on Absence of Members from the sittings of the House and leave of absence granted to members.

The Committee on Absence of Members from the Sittings of the House met twice i.e. (i) 4th Session of 16th Lok Sabha ; and (ii) 6th session of Sixteenth Lok Sabha. In all, the names of 15 members were recommended for grant of leave of absence by the Committee which was accepted by the House. The members were informed accordingly.

33

Brief Summaries of work relating to Legislative and other Business of 4rd, 4th and 5th sessions of 16th Lok Sabha have been compiled. The compilation process of Brief Summary relating to 6th session of 16th Lok Sabha, is on.

Handbook for Members (15th Edition) is being circulated to Officers and Branches on demand.

Distribution of copies after laying thereof on the Table of the House

Sets of papers laid on the Table were got prepared and delivered to various Branches of the Secretariat.

Misc. queries from Ministries, Legislatures and outsiders.

Replies to such queries, as and when received, were given.

Reply to queries under Right to Information Act, 2005.

As and when queries under Right to Information Act were received, the same was disposed off on top priority basis.

Disposal of spare copies of papers laid on the Table

The spare copies of the papers laid left over after termination of the 4th, 5th and 6th

Sessions of the 16th Lok Sabha, were weeded out.

Authenticated copies of the documents All authenticated copies of the documents, immediately after laying, were sent to the Library for permanent record and reference by members.

Recordings

Entries for Manuals

All files relating to the 4th, 5th and 6th sessions of 16th Lok Sabha were recorded.

Entries for Manual on Rules, Constitution and Directions by the Speaker relating to papers laid work were got approved. After approval the same was sent to CB-I for further necessary action at their end.

34

Miscellaneous items of works: (i) A comprehensive statement indicating total time allotted and total time

taken by each party and number of members who had spoken with party affiliations and time taken by individual member was prepared for ready reference of HS/SG and other Officers on various discussions held in the House.

(ii) Material for 4th, 5th and 6th sessions of the 16th Lok Sabha were sent to

LARRDIS for inclusion in the Journal of Parliamentary Information and SG's DO letter to Secretaries of the State Legislatures.

(iii) General arrangements in the Chamber/Lobbies viz., supply of

parliamentary papers and articles of stationery items, drinking water, attending to telephone calls, messenger services and arrangements for meetings of visitors with members were looked after.

(iv) Paras regarding (i) Attendance Register of Members; (ii) Turning off the

head phones in Lok Sabha Chamber by Members; (iii) Parliamentary Customs, Conventions and Etiquette; (iv) Rules to be observed by members; (v) Operation of Automatic Vote Recording Machine; and (vi) Withdrawal and Suspension of members etc. were issued in Bulletin Part-II before the commencement and during the currency of each session.

(v) Training to Officers from various State Legislatures and other

organization regarding working of the Branch were undertaken.

(vi) Balloting of notices of Matters under Rule 377 is being done on computer. The List of Business, Bulletin Part-I and Bulletin Part- II are being uploaded on Parliament of India website.

(vii) Circulation of hard copies of Bulletin Part-II has been completely done

away w.e.f. 17th April, 2015. Only a few hard copies are being got printed for record purposes.

35

B. COMMITTEE BRANCHES

A. Financial Committee Branches 1.19 The Financial Committees viz the Committee on Estimates, Committee on Public

Accounts, Committee on Public Undertakings and Railway Convention Committee are

served respectively by the Estimates Committee Branch, Public Accounts Committee

Branch, Public Undertakings Committee Branch and Railways Convention Committee

Branch.

1. ESTIMATES COMMITTEE BRANCH

(1) FUNCTIONS 1.20 The main functions of the Committee on Estimates as enshrined in the Rules of Procedure and Conduct of Business in Lok Sabha are:

(i) to report what economies, improvements in organisation, efficiency or administrative reform, consistent with the policy underlying the estimates may be effected;

(ii) to suggest alternative policies in order to bring about efficiency and

economy in administration;

(iii) to examine whether the money is well laid out within the limits of the policy implied in the estimates; and

(iv) to suggest the form in which the estimates shall be presented to

Parliament.

(2) WORK DONE DURING THE YEAR 2015 1.21 The break-up of the work done in the Committee during the year was as under:-

No. of sittings held

No. of questions prepared

No. of study tours undertaken

No. of sub./bills /selected/ referred

No. of reports presented

Remarks

Original Action taken

Oral evidence

Study tours

Local Other(s)

Sub. Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

Main-21, Sub-10 Total =31

965 Nil Nil Nil 55 NA 04 NA NA 06 NA

36

2. PUBLIC ACCOUNTS COMMITTEE BRANCH

(1) FUNCTIONS

1.22 The Public Accounts Committee examines the accounts showing the

appropriation of sums granted by Parliament to meet the expenditure of the Government

of India, the Annual Finance Accounts of Government of India and such other accounts

laid before the House including those relating to autonomous bodies and the Reports of

the Comptroller and Auditor General of India thereon, except those relating to such Public

Undertakings as are allocated to the Committee on Public Undertakings. Apart from the

various Accounts, the Committee also examines the Audit Reports of the Comptroller and

Auditor General of India on different subjects, namely, Civil, Defence, Railways,

Performance Audits, Direct Taxes and Indirect Taxes.

1.23 An important function of the Committee is to ascertain that money granted by

Parliament has been spent by Government “within the scope of the demand”. If any

money has been spent on a service in excess of the amount granted by the House for the

purpose, the Committee examines with reference to the facts of each case and the

circumstances leading to such an “excess” and makes such recommendations as it may

deem fit. Such “excess expenditure” is thereafter required to be brought up before the

House by Government for regularization. To facilitate speedy regularisation of such

“excess expenditure” by Parliament, the Committee presents a consolidated Report

relating to all those Ministries/Departments which incur excess expenditure.

1.24 The functions of the Committee also extend “beyond the formality of expenditure

to its wisdom, faithfulness and economy”. The Committee, thus, examines cases

involving losses, nugatory expenditure and financial irregularities. While scrutinizing the

Reports of the Comptroller and Auditor General of India on Revenue Receipts, the

Committee examines various aspects of the Government’s tax administration viz under

assessments, tax-evasion, non-levy of duties, mis-classifications etc. The Committee

also identifies the loopholes in the taxation laws and procedures and makes appropriate

recommendations with a view to checking leakage of revenue. In the examination of the

accounts relating to autonomous bodies and the Audit Reports thereon, the Committee

examines the significance and importance of the roles to be played by the autonomous

bodies, their achievements, economy in expenditure etc. The Committee also draws

attention to the drawbacks noticed in the administration of autonomous bodies and calls

upon the Ministries concerned to take remedial measures.

37





No. of subjects selected

No. of reports

presented

*Remarks

Oral evidence

Study Tour

Local Other (s)

Subjects Original Action Taken

53

1200 approx.

500 01 04 83 15 07

* DS-A drafted two Original Reports on ‘Non-Compliance by Ministries/ Departments in Timely Submission of Action Taken Notes on the Non-selected Audit Paragraphs (Civil and other Ministries)’ and

Indian Customs Electronic Data Interchange System (ICES 1.5).

DS-B drafted two Original Reports on 'Integrated Child Development Services (ICDS) Scheme' and ‘Global Estate Management by the Ministry of External Affairs’.

DS-C drafted two Original Reports on 'Railways Finances' and ‘Disaster Preparedness in India’.

US drafted three Original Reports on Excesses over Voted Grants and Charged Appropriations (2012-13)' , ‘Procurement of Allopathic Drugs in CGHS’ and ‘Unfruitful Expenditure on Establishment of Specific Pathogen Free Shrimp Seed Multiplication Centre - (NFDB)’.

http://164.100.47.134/lsscommittee/Public%20Accounts/16_Public_Accounts_20.pdf











38

3. COMMITTEE ON PUBLIC UNDERTAKINGS BRANCH .

(1) FUNCTIONS

1.26 The functions of the Committee on Public Undertakings are (a) to examine the

reports and accounts of the Public Undertakings specified in the Fourth Schedule to the

Rules of Procedure and Conduct of Business in Lok Sabha; (b) to examine the Reports,

if any, of the Comptroller and Auditor-General of India on the Public Undertakings; (c) to

examine, in the context of the autonomy and efficiency of the public undertakings,

whether the affairs of the Public Undertakings are being managed in accordance with

sound business principles and prudent commercial practices; and (d) to exercise such

other functions vested in the Public Accounts Committee and the Estimates Committee in

relation to the Public Undertakings as are not covered by (a), (b) and (c) above and as

may be allotted to the Committee by the Speaker from time to time.

(2) WORK DONE DURING THE YEAR 2015

1.27 The break-up of the work done in the Committee Branch during the year was as under:-




No. of sub,/bills selected/ referred


Remark (s)


Oral evidence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

19 530 2 Nil 2 - - 4 5

39

4. RAILWAY CONVENTION COMMITTEE BRANCH

(1) FUNCTIONS 1.28 The Committee is an ad-hoc Committee and, once constituted, functions till the

dissolution of the Lok Sabha. The Railway Convention Committee Branch renders

secretarial assistance to the Committee. The foremost job of the Committee is to review

the rate of dividend payable by the Railway undertaking to the General Revenues, as well

as other ancillary matters in connection with Railway Finance vis-à-vis General Finance

and make recommendations thereon, and to suggest the level of appropriation to various

funds of Railways like the Depreciation Reserve Fund, the Development Fund,. etc.



No. of questions

prepared

No. of study

tours

undertaken


Oral evidence

Study tours

Local Others Original Action Taken

Sub. (s)

DFG Bills Sub. (s)

DFG

10 170 100 Nil 02 02 - - 01 -

40

(B) DEPARTMENTALLY RELATED STANDING COMMITTEES (DRSCs) BRANCHES

1.30 To make the Parliamentary activity incisive and to make the Executive more

accountable to the Legislature, a full-fledged system of Departmentally Related

Parliamentary Standing Committees (DRSCs) comprising 17 Standing Committees was

initially created in 1993. These Committees covered under their jurisdiction all the

Ministries/Departments of the Union Government. Subsequently, due to the unwieldy

jurisdiction of some of the DRSCs, the DRSCs system as restructured in 2004 increasing

their number to 24 with each DRSC consisting of 21 members from Lok Sabha and 10

members from Rajya Sabha. Out of the 24 DRSCs, the following 16 Standing

Committees have been allocated to Lok Sabha: -

(i) Committee on Agriculture (ii) Committee on Chemicals and Fertilizers

(iii) Committee on Coal and Steel

(iv) Committee on Defence

(v) Committee on Energy

(vi) Committee on External Affairs

(vii) Committee on Finance

(viii) Committee on Food, Consumer Affairs & Public Distribution

(ix) Committee on Information Technology

(x) Committee on Labour (xi) Committee on Petroleum and Natural Gas (xii) Committee on Railways

(xiii) Committee on Rural Development

(xiv) Committee on Social Justice and Empowerment

(xv) Committee on Urban Development

(xvi) Committee on Water Resources.

FUNCTIONS OF DEPARTMENTALLY RELATED STANDING COMMITTEES BRANCHES 1.31 The main functions of the DRSCs as laid down under the Rule 331(E) of the Rules of Procedure and Conduct of Business in Lok Sabha are as under:

(a) to consider the Demands for Grants of the concerned Ministries/Departments and make a report on the same to the Houses;

(b) to examine such Bills pertaining to the concerned Ministries/Departments as are referred to the Committee by the Chairman, Rajya Sabha or the Speaker, as the case may be, and make report thereon; (c) to consider annual reports of Ministries/Departments and make reports thereon; and

41

(d) to consider National basic long term policy documents presented to the Houses, if referred to the Committee by the Chairman, Rajya Sabha or the Speaker, as the case may be, and make reports thereon.

1.32 The other allied functions of the Departmentally Related Standing Committees (DRSCs) Branches are as follows:-

(a) Work relating to constitution of the Committee, selection of subjects, filling-up casual vacancies, formation of sub-Committee/Study Groups.

(b) Preparation of critical analysis of statements made by Minister under Direction 73A of the Directions by the Speaker regarding status of implementation of the Committee’s recommendations.

(c) The collection and distribution of Preliminary Material and handling of correspondence with various Ministries/departments.

(d) Preparation and circulation of minutes of the sittings of Committee.

(e) Carry out factual corrections in the verbatim proceedings received from official/non-official witnesses.

(f) Preparation and issuing of Press Releases after presentation of reports.

(g) Settling the bills of refreshment served in sittings of the Committee.

(h) Obtaining sanction orders for the TA/DA of the Chairman/Members for the journeys undertaken during the study tour(s) and also submit the resume of (s).

(i) Supply information to BPST for various question-answers sessions during training courses and brief the participants of training courses during attachment to the Branch.

(j) Prepare write-ups/briefs on Committee for use in various publications/conferences/meetings.

(k) Process parliamentary questions and representations received by the Committee.

(l) Studying Newspapers/Parliamentary Questions along with their Replies/parliamentary Debates and culling out relevant information pertaining to subjects under examination.

(m) Preparation of Budget Estimates and Revised Estimates of the

(n) Review of old files and culling out entries for select Documents, Manual on Rules and Departmental Decisions and prepare briefs on path-breaking recommendations of the committee.

(o) Recording and weeding out of old files. Maintenance of Attendance of Members, Reports Register, File Register etc. and also Branch Record room.

42

1. AGRICULTURE COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE 1.33 The following Ministries come under the jurisdiction of Committee on Agriculture.

(a) Ministry of Agriculture

(i) Department of Agriculture & Cooperation

(ii) Department of Agriculture Research & Education

(iii) Department of Animal Husbandry, Dairy & Fisheries.

(b) Ministry of Food Processing Industries (2) WORK DONE DURING THE YEAR 2015 1.34 The break-up of the work done in the Branch during the year was as under:




No. of subjects/ bills Selected/ referred

No. of reports prepared Remarks


Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

32 400 400 - 01 29 - 01 04 - 03 08 *

• 4 Reports were drafted by US and above, DS (Agri)A – 1, DS (Agri) B – 2 & US (Agri) - 1

43

2. CHEMICALS AND FERTILIZERS COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE 1.35 Ministry of Chemicals & Fertilisers comes under the jurisdiction of Committee on

Chemicals & Fertilisers.


1.36 The break-up of the work done in the Branch during the year was as under:





No. of reports prepared *Remarks


Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

17

600 170 Nil 03 07 Nil 03 03 Nil 01 06

*2 Reports i.e 1 Report on DFG 2015-16 of Department of Fertilizers and 1 Report on the subject “ Movement of Fertilizers and Monitoring System” drafted by US (C&F)

1 Report i.e 1 Report on the subject Jan Aushadhi Scheme drafted by DS(C&F)

44

3. COAL AND STEEL COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE 1.37 The following Ministries come under the jurisdiction of Committee on Coal and

Steel:

(i) Ministry of Coal

(ii) Ministry of Mines

(iii) Ministry of Steel

(2) WORK DONE DURING THE YEAR 2015 1.38 The break-up of the work done in the Branch during the year was as under: No. of sittings held






Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

13 430 399 Nil 02 - - 01 03 Nil 01 06

45

4. DEFENCE COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.39 The following departments come under the jurisdiction of Committee on Defence. (i) Department of Defence;

(ii) Department of Defence Production;

(iii) Department of Defence Research and Development; and

(iv) Department of Ex-Servicemen Welfare.

(2) WORK DONE DURING THE YEAR 2015 1.40 The break-up of the work done in the Branch during the year was as under:







Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

16 500 200 - 02 - - - 04 - 01 03

46

5. ENERGY COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE 1.41 The following Ministries come under the jurisdiction of Committee on Energy:-

(i) Ministry of Power

(ii) Ministry of New and Renewable Energy









Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

32 550 100 Nil 02 24 Nil 02 02 01 01 03 -

List of original and Action Taken Reports presented/laid during 2015

Sr. No. No. of Reports Subject

1.

01 Demands for Grants of the Ministry of Power for the year 2015-15

2. 02 Demands for Grants of the Ministry of New and Renewable Energy year 2015-15

3. 03

Action Taken on the recommendations contained in the Forty-First Report (15th Lok Sabha) on Implementation of Rajeev Gandhi Grameen Vidyutikaran Yojana

http://164.100.47.134/lsscommittee/Energy/15_Energy_35.pdf






47

6. EXTERNAL AFFAIRS COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE 1.43 The following Ministries come under the jurisdiction of Committee on External

Affairs:-

(a) Ministry of External Affairs

(b) Ministry of Overseas Indian Affairs (2) WORK DONE DURING THE YEAR 2015

1.44 The break-up of the work done in the Branch during the year was as under:- No. of sittings held






Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

#

20 360 186 01 01 26 Nil Nil 02 Nil Nil 04

# The Report on the Demands for Grants of the Ministry of Overseas Indian Affairs for 2015-16 was drafted by US (EA). Other work done by the Committee on External Affairs Branch

(i) Supply of information relating to the Committee sought by Table Office, LARRDIS and Committee Coordination Branch etc from time to time.

(ii) Forwarding of Statements showing the work done by the Committee, the status of settlement of study-visit bills and statement on sharing of information with Rajya Sabha Secretariat to Committee Coordination Branch on a monthly basis.

48

7. FINANCE COMMITTEE BRANCH (1) JURISDICTION OF COMMITTEE 1.45 The following Ministries come under the jurisdiction of Committee on Finance:-

(a) Ministry of Finance

(i) Department of Economic Affairs

(ii) Department of Financial Services

(iii) Department of Expenditure

(iv) Department of Revenue

(v) Department of Disinvestment

(b) Ministry of Planning NITI Aayog (c) Ministry of Statistics and Programme Implementation

(d) Ministry of Corporate Affairs








Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

26 532 275 - 03 - - 02 05 - - 10 -

49

8. FOOD, CONSUMER AFFAIRS AND PUBLIC DISTRIBUTION COMMITTEE BRANCH


1.47 The following Departments come under the jurisdiction of Committee on Food. Consumer Affairs and Public Distribution:- (i) Department of Food and Public Distribution

(ii) Department of Consumer Affairs.








Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

21 600 700 Nil 03 - - Nil 02 Nil Nil 02

• 3rd Report of the Committee (2014-15) on DFG (2015-16) pertaining to

Department of Food and Public Distribution;

• 4th Report of the Committee (2014-15) on DFG (2015-16) pertaining to Department of Consumer Affairs;

• 5th Report of the Committee on FCA&PD on Action Taken by the Government on the observations/recommendations contained in the First Report of the Committee (2014-15) on DFG (2014-15) pertaining to the Ministry of Consumer Affairs, Food and Public Distribution; and

• 6th Report of the Committee on FCA&PD on Action Taken by the Government on the observations/recommendations contained in the Second Report of the Committee (2014-15) on DFG (2014-15) pertaining to the Ministry of Consumer Affairs, Food and Public Distribution Department of Consumer Affairs.

50

9. INFORMATION TECHNOLOGY COMMITTEE BRANCH


1.49 The following Ministries come under the jurisdiction of Committee on Information

Technology:-

(i) Ministry of Communications and Information Technology

(a) Department of Telecommunications

(b) Department of Electronics and Information Technology

(c) Department of Posts

(ii) Ministry of Information and Broadcasting








Oral evid ence

Study tours

Local

Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

18 1000 720 Nil 03 - - 03 04 Nil 03 08

51

10. LABOUR COMMITTEE BRANCH (1) JURISDICTION OF THE COMMITTEE

1.51 The following Ministries come under the jurisdiction of Committee on Labour:-

(a) Ministry of Labour and Employment

(b) Ministry of Textiles

(c Ministry of Skill Development and Entrepreneurship)








Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

25 800 200 - 03 16 - 03 02 - 02 03

* 3 Original Reports by US out of which 2 were routed through Addl. Director. 2 Original Reports by Addl. Director.

52

11. PETROLEUM & NATURAL GAS COMMITTEE BRANCH (1) JURISDICTION OF THE COMMITTEE 1.53 The Ministry of Petroleum and Natural Gas comes under the jurisdiction of the

Committee on Petroleum and Natural Gas.








Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

19 900 200 Nil 01 19 Nil 02 01 - 02 02

53

12. RAILWAYS COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE 1.55 The Ministry of Railways comes under the jurisdiction of the Committee on

Railways.








Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

16 514 137 Nil 02 16 01 - 01 *01,03

01 02

*1 bill & 3 statement

54

13. RURAL DEVELOPMENT COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE 1.57 The following Ministries come under the jurisdiction of Committee on Rural

Development.

(a) Ministry of Rural Development

(i) Department of Rural Development

(ii) Department of Land Resources

(iii) Department of Drinking Water and Sanitation

(b) Ministry of Panchayati Raj

(2) WORK DONE DURING THE YEAR 2015 1.58 The break-up of work done in the Branch during the year was as under: No. of sittings held






Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

19 1000

200 01 02 10 01 01 04 -1 02 08

• The Standing Committee on Rural Development during the period under review presented in all 20 Reports on Demands for Grants out of which 4 Reports were pertaining to 2014-15 and 2015-16 and 10 Action Taken reports and 2 Original Reports, one on ‘The Registration (Amendment Bill, 2015’ and 0other was on ‘BPL Survey’ . The work relating to drafting of these Reports was largely done by the concerned Deputy Secretary Additional Director and Director at relevant point of time.

55

14. SOCIAL JUSTICE AND EMPOWERMENT COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE 1.59 The following Ministries come under the jurisdiction of Committee on Social

Justice and Empowerment.

(a) Ministry of Social Justice and Empowerment (b) Ministry of Tribal Affairs (c) Ministry of Minority Affairs (2) WORK DONE DURING THE YEAR 2015 1.60 The break-up of work done in the Branch during the year was as under:







Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

22 450 300 Nil 02 12 - 01 04 02 04 08

• “The Rights of Persons with Disabilities Bill, 2014” and “The Waqf

Properties (Eviction of Unauthorised Occupants) Bill, 2014” were referred to the Committee for examination and make a Report thereon on 16.9.2014 and the Reports on the Bills were presented/laid to Lok Sabha/Rajya Sabha on 7.5.2015 and 12.8.2015 respectively.

56

15. URBAN DEVELOPMENT COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.61 The following Ministries come under the jurisdiction of Committee on Urban

Development:

(a) Ministry of Urban Development

(b) Ministry of Housing and Urban Poverty Alleviation









Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

17 925 140 Nil 01 16 Nil Nil 02 Nil Nil 04

• 01 Original Report was drafted by US(UD).

57

16. WATER RESOURCES COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE 1.63 The jurisdiction of the Committee extends to the Ministry of Water Resources,

River Development and Ganga Rejuvenation along with its attached/subordinate offices,

public sector undertakings, registered societies and statutory bodies.









Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

14 250 200 Nil 02 16 Nil 02 01 Nil - 02

58

OTHER COMMITTEE BRANCHES (Including Ad-hoc Committees)

1. COMMITTEE BRANCH-I

(1) FUNCTIONS

(i) Nomination/election of members to Parliamentary Committees and Government Bodies in which Lok Sabha is represented and association of members of Lok Sabha with the Committees constituted by State Governments.

(ii) Examination of proposals for amendments to the Rules of Procedure and

Conduct of Business in Lok Sabha/Directions by the Speaker and to bring out their new editions or reprints.

(iii) Preparation and issue of replacement series to each of the three

Manuals, namely, the Manual on Selected Articles of the Constitution, Manual on Business and Procedure in Lok Sabha (i.e. the Manual on Rules of Procedure) and the Manual on Directions by the Speaker, so that these Manuals are kept up-to-date from time to time.

(iv) To arrange meetings of HS with the Chairpersons of the Parliamentary

Committees. (v) Examination of the issues relating to the guidelines regarding study tours

of Parliamentary Committees. (vi) To provide Secretarial assistance to the Rules Committee and the

General Purposes Committee. (vii) Updating of History of Rules and Directions. (viii) To examine all the policy decisions pertaining to Parliamentary

Committees.

(ix) To put up replies to procedural queries from

Branches/BPST/State/Legislative Secretariats/Foreign Parliaments and Rajya Sabha Sectt., etc.

(x) To examine and process the applications Appeals received under the

RTI Act.

(2) Functions of Rules Committee 1.65 To consider matters of procedure and conduct of business in the House and

recommend amendments or additions to the Rules of Procedure and Conduct of

Business in Lok Sabha that are considered necessary.

59

(3) Functions of General Purposes Committee. 1.66 To advise the Speaker on such matters concerning the affairs of the House as

may be referred to it by the Speaker from time to time.


NOMINATIONS/ELECTION OF MEMBERS OF LOK SABHA TO PARLIAMENTARY COMMITTEES/GOVT. COMMITTEES/OTHER BODIES. (i) Number of Committees constituted/reconstituted

(a) DRSCs* - 24

(b) Other Standing Committees** - 10

Financial Committees, OBC and SCTC - 05 (d) Ad hoc Committees - 04 (ii) No. of Govt. bodies - 06

to which elections were held (iii) No. of Govt. bodies - 13

to which Members were nominated

(iv) No. of change of nominations effected/ -(i) DRSCs : 04 casual vacancies filled in Parliamentary (ii) Others :Nil

Committees/Govt. Bodies (iii) Govt. Bodies: 01 (one)

(iv) No. of members elected/nominated to - Elected :- Parliamentary Committees & other (i) Committees: 102 Bodies on which Lok Sabha is (ii) Govt. Bodies: 12 represented wholly or partially.

Nominated:-

(i) DRSCs: 504 (ii) Other Ctes.: 132 (iii) Ad-hoc Ctes.: 54 (iv) Govt. Bodies: 35 *Out of 24 Committees, 08 DRSCs are serviced by Rajya Sabha Secretariat. The member of Lok Sabha to these Committees are nominated by the Speaker, Lok Sabha.

**Four Committees, namely, BAC, Rules, Privileges and Petitions which have no fixed term were allowed to continue for one more year.

(vi) The requests for nominations/election of members to bodies were also examined from the office of profit angle and in some cases, clarifications were obtained from the Ministries concerned before processing such cases.

(vii) Put up replies to a number of queries on various procedural issues pertaining to general functioning of the Committees received from

60

BPST/Branches/State/Foreign Legislature Secretariat(s)/Rajya Sabha Secretariat, etc.

(viii) The procedural matters relating to interpretation of rules received from various Branches, State Legislature etc. were processed and the decision thereon communicated to the Branches concerned.

Rules Committee (i) Date of constitution of the Committee - 01 September, 2014 (ii) No. of sitting held during 2015 - 02

Sub-Committee of the Rules Committee (i) Date of constitution - 15.01.2015 (ii) No. of sittings held during 2015 - 03

General Purposes Committee (i) Date of constitution of the Committee - 29.01.2015 (ii) No. of sittings held during 2015 - Nil

Other Items of work

(i) Queries pertaining to membership on Committees, functioning of Committees/procedural points/study tours, reports, etc., received under the Right to Information Act were processed and replied to. Briefs were also prepared for P.O./Secretaries Conference.

(ii) Necessary modifications have been carried out from time to time to the Committee Home Page software. Information which is required to be updated by Branches were consistently monitored and discrepancies rectified after taking up the issues with concerned Branches verbally and in writing also.

(iii) Revision and updating of write-up on Committee Home Page.

61

2. COMMITTEE BRANCH-II

(1) FUNCTIONS 1.69 Committee Branch-II deals with the work relating to Committees viz. (i) Joint

Committee on Offices of Profit and (ii) Committee on Papers Laid on the Table. The

Branch also deals with Select/Joint Committees on Bills, as and when constituted.

During the period under Report, a Joint Committee on the Right to Fair Compensation

and Transparency in Land Acquisition, Rehabilitation and Resettlement (Second

Amendment) Bill, 2015 was constituted. The Branch also acts as custodian of records of

past Joint Parliamentary Committees. The broad functions and the work done in respect

of each of the Committees are brought out in the following paragraphs:

JOINT COMMITTEE ON OFFICES OF PROFIT Scope and Functions

1.70 The functions of the Joint Committee on Offices of Profit are:-

(i) to examine the composition and character of all existing ‘committees’ and all ‘committees’ that may hereafter be constituted, membership of which may disqualify a person for being chosen as, and for being, a member of either House of Parliament under Article 102 (1) (a) of the Constitution;

(ii) to recommend in relation to the ‘committees’ examined by it what

offices should disqualify and what offices should not disqualify; and (iii) to scrutinise from time to time the Schedule to the Parliament

(Prevention of Disqualification) Act, 1959, and to recommend any amendments in the said Schedule, whether by way of addition, omission or otherwise.

1.71 The Committee also examines any queries relating to ‘Offices of Profit’, received from Members of Parliament, Ministries of Government of India, State Governments or other Institutions and sends replies in appropriate cases.

Approach of the Committee

1.72 The Joint Committee on Offices of Profit have been following the undermentioned criteria for determining whether an office ought or ought not to disqualify the holder thereof for being chosen as, and for being, a Member of Parliament:-

(i) Whether Government exercise control over the appointment to and removal from the office and over the \\performance and functions of the office;

(i) Whether the holder draws any remuneration, other than the ‘compensatory

allowance' as defined in Section 2 (a) of the Parliament (Prevention of Disqualification) Act, 1959;

(iii) Whether the body in which an office is held, exercises executive, legislative

or judicial powers or confers powers of disbursement of funds, allotments of

62

lands, issue of licences, etc., or gives powers of appointment, grant of scholarships, etc., and

(iv) Whether the body in which an office is held enables the holder to wield

influence or power by way of patronage.

Scrutiny of Bills to Amend Parliament (Prevention of Disqualification) Act, 1959. 1.73 One of the functions of the Joint Committee on Offices of Profit is to scrutinise from time to time the Schedule to the Parliament (Prevention of Disqualification) Act, 1959 and to recommend any amendments in the said Schedule, whether by way of addition, omission or otherwise. The Ministry of Law and Justice (Legislative Department) drafts Bill to amend the Parliament (Prevention of Disqualification) Act, 1959, so as to give effect to the recommendations of the Committee made from time to time. Before introducing a Bill in either House of Parliament, the Ministry of Law and Justice (Legislative Department), forwards to the Lok Sabha Secretariat a copy of the draft bill to see whether it is fully in accord with the recommendations made by the Committee. On receipt, the bill is examined by the Secretariat in the light of the recommendations of the Committee and then placed before the Committee, with the approval of the Chairperson. The Report of the Committee on the Bill is presented to the House and thereafter the Ministry of Law and Justice (Legislative Department) proceeds with the introduction of the Bill in Parliament. (2) WORK DONE BY THE JOINT COMMITTEE ON OFFICES OF PROFIT 1.74 The break-up of the work done in the Committee during the year was as under:-







Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

20 160 Nil Nil Nil 04 - 04 - - - -

(i) Attended to detailed examination of 14 cases, undertook

correspondence with the State Govts. and Ministries/Departments under the control of Government of India for seeking requisite information on Committees/Bodies, etc. under examination by the JCOP, Memoranda prepared in 02 cases

(ii) 12 Cases under RTI Act, 2005 were examined and appropriate replies were sent to Information Cell.

Attended the works relating to :-

(i) Review of Schedules to the Parliament (Prevention of Disqualification

Act) 1959 and in this connection heard the views of 28 Ministries and Departments thereof.

63

(ii) Preparation of Statement in respect of SG’s DO letter to be issued to Secretaries of State Legislatures and others and sent to LARRDIS (Parliamentary Affairs Wing);

(iii) Preparation of Statement for inclusion in Journal of Parliamentary

Information and sent to LAARDIS; (iv) Preparation of Revised Estimates for 2015-2016 and Budget Estimates

2016-17 as per Circular issued by Integrated Finance Unit (IFU) (v) Different Statements viz Monthly resume of work done, Tour bills,

Member Attendance, Work transacted during Sessions (PPR Wing), Resume of work done during Sessions (Table Office), Journal of Parliamentary Information (LARRDIS), Summary of Work (Co-ordination Branch); and

(vi) Work related to Presentation of First, Second, Third and Forth Report

of JCOP viz. preparation of brief summary of recommendations contained in the Report; Entry sent to Table Office (Lok Sabha) and Committee Co-ordination Section (Rajya Sabha) for moving motion for presentation/laying of Report, Requisite copies of the Report sent to Publication Counter (LS), Publication Centre (Rajya Sabha) , Library and PPR Section, etc.

Work relating to Constitution of the Joint Committee on the Right to Fair Compensation and Transparency in Land Acquisition, Rehabilitation and Resettlement (Second Amendment) Bill, 2015:-

(i) Attended the work involving procedure related to constitution of Joint

Parliamentary Committee on the Right to Fair Compensation and Transparency in Land Acquisition, Rehabilitation and Resettlement (Second Amendment) Bill, 2015 which was constituted on 15 May, 2016.

(ii) Prepared Para for Bulletin Part-II relating to constitution of the Joint

Committee. (iii) Sent letters to the Chairperson and Members of the Committee regarding

their nomination/election to the Committee alongwith booklets as reference /reading material.

(iv) Prepared press communiqué on the Right to Fair Compensation and

Transparency in Land Acquisition Rehabilitation and Resettlement (Second Amendment) Bill, 2015.

(v) Record and Documents were handed over to the new cell created to

draft and present a report on the Bill and a parallel cyclostyled set of documents was maintained in the branch for future record and reference.

Other Miscellaneous work (i) Regular updation of Lok Sabha Web Page pertaining to the Committee; (ii) Prepared Annual Administrative Report 2014 and after getting approval

sent the same to Committee Coordination Branch; (iii) Sent O.Ms. and letters to Ministries of Government of India and Chief

Secretaries of State/Govts./Union Territories to furnish the particulars of

64

the Committees, Commissions, Bodies etc. constituted by them or which might be constituted from time to time., and issued reminders thereof at regular intervals.

(iv) Attended to recording of files.

COMMITTEE ON PAPERS LAID ON THE TABLE (3) FUNCTIONS 1.75 The Committee on Papers Laid on the Table is constituted under Rule 305 A(1)

of the Rules of Procedure and Conduct of Business in Lok Sabha. The functions of the

Committee are to examine all papers(except the papers which are examined by COSL )

laid on the Table of the House by Ministers and to report to the House on

(i) whether there have been compliance with the provisions of the

Constitution, Act, Rule or Regulation under which the papers have been laid

(ii) whether there has been any unreasonable delay in laying the paper; and (iii) if there has been such delay, whether a statement explaining the

reasons for delay has been laid on the Table of the House and whether those reasons are satisfactory.

(iv) Whether both the Hindi and English Version of the paper have been laid on the Table; and

(v) Whether a statement explaining the reasons for not laying the Hindi version has been given and whether such reasons are satisfactory.

1.76 Besides the above functions the Committee also performs such other function in respect of the papers laid on the Table as may be assigned to it by the Speaker from time to time.


1.77 The break-up of the work done in the Committee during the year was as under:-







Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

16 210 180 - 02 03 -

* (i) Prepared OMs (Nos. 43) re. Laying of Annual Report/Audited Accounts Reports and other documents with respect to Public Private partnership PSCs as also in TV mode, on the Table of the House;

65

(ii) Prepared submitted and resubmitted Memorandum regarding "Amendment to Rule 305B(1) of the Rule of Procedure and Conduct of Business in Lok Sabha - governing the functioning of Committee on Papers Laid on the Table";

(iii) Prepared Revised Estimates for 2015-2016 and Budget Estimates 2016-2017 as per circular issued by Integrated Finance Unit(IFU); (iv) Prepared Revised Estimates for 2015-2016 and Budget Estimates 2016-2017 as per circular issued by MSA Branch; (v) Prepared Statements viz monthly resume of work done, Tour bills, Members attendance, work transacted during sessions (PPR Wing), Resume of work done during Sessions (Table Office) Journal of Parliamentary Information (LARRDIS), Summary of Work (Co-ordination Branch);

66

3. COMMITTEE ON GOVERNMENT ASSURANCES (1) FUNCTIONS 1.78 The main functions of the Committee on Government Assurances are to

scrutinize in detail the Assurances, promises, undertaking etc., given by Ministers from

time to time on the floor of the House and to report on :-

(i) The extent to which such Assurances, promises, undertaking etc. have been implemented; and;

(iii) Where implemented, whether such implementation has taken place

within the minimum time necessary for the purpose.


(i) Total number of Assurances culled out 3rd Session of 16th LS - 593 4th Session of 16th LS - 614

5th Session of 16th LS - 285 Approximately

6th Session of 16th LS -Lok Sabha debates are being. examined with a view to cull out assurances

(ii) Memoranda Prepared - 174 (Approximately) (in respect of requests received from various Ministries/Departments for dropping of Assurances)

(iii) Assurances implemented - 1503 (42 partly)

(iv) Reminders issued to various - 700 (Approximately) Ministries/Departments regarding extension of time and also to expedite implementation of Assurance.







Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

15 90 55 Nil 01 Nil Nil 18 - -- * -

• Action Taken Report is not prepared by this Committee

67

4. COMMITTEE ON SUBORDINATE LEGISLATION

(1) FUNCTIONS

1.80 The Committee on Subordinate Legislation scrutinizes and reports to the House

as to whether the power to make regulations, rules, sub-rules, bye-laws etc. conferred by

the Constitution or delegated by Parliament on the executive is being properly exercised

within the scope of such delegation. All regulations, rules, sub-rules, bye-laws etc.,

commonly known as ‘Orders’, framed in pursuance of the provisions of the Constitution or

a statute delegating powers to a subordinate authority, whether laid on the Table of the

House or not, fall within the purview of the examination of the Committee. After an

‘Order’ is published in the Gazette, it is examined in the Branch in accordance with Rule

320 of the Rules of Procedure and Conduct of Business in Lok Sabha and with reference

to practice and procedure of the Committee. Variation, if any, noticed as result of the

scrutiny are brought to the notice of the Committee. In terms of Rule 320, examination

of an ‘Order’ is undertaken with reference to the following:-

(i) Whether it is in accord with the general objects of the Constitution or the Act pursuant to which it is made;

(ii) Whether it contains matter which in the opinion of the Committee should

more properly be dealt within an Act of Parliament;

(iii) Whether it contains imposition of any tax; (iv) Whether it directly or indirectly bars the jurisdiction of the Courts;

(v) Whether it gives retrospective effect to any of the provisions in respect of which the Constitution or the Act does not expressly give any such power;

(vi) Whether it involves expenditure from the Consolidated Fund of India or the public revenues;

(vii) Whether it appears to make some unusual or unexpected use of the powers conferred by the Constitution or the Act in pursuance to which it is made;

(viii) Whether there appears to have been unjustifiable delay in its publication or in laying it before Parliament; and

(ix) Whether for any reason its form or purport calls for any elucidation:

Examination of Bills is also undertaken regarding provisions which seek to :-- (i) Delegate power, to make ‘Orders’, or

(ii) amend earlier Acts delegating such powers, with a view to seeing whether suitable provisions for the laying of the ‘Orders’ on the Table of the House have been incorporated therein.

68

The Speaker may also refer Bills containing provisions for delegation of legislative powers to the Committee. In Bills so referred, the Committee examines-

(i) the extent of such powers sought to be delegated; and

(ii) where powers are sought to be delegated to State Governments or other authorities for bringing into operation any subsidiary provisions or to make any further rules or regulations, the necessity for such delegation as well as the extent and manner in which such power shall be exercised by the subordinate authorities concerned.

1.81 The provisions contained in the Bill delegating legislative powers are examined and in case the Bill is required to be annulled wholly or in part, or should be amended in any respect is brought to the notice of the Committee. The Committee may, thereupon, form an opinion and report to the House the grounds thereof before the Bill is taken up for consideration in the House.


(i) Date of Constitution of the Committee - 1.9.2015 (ii) Number of Orders received/scrutinized - 5000 (iii) Number of Statutory Orders examined - 450 (iv) Number of Bills examined - 10 (v) Number of references made to the Ministries - 150 (vi) Number of sittings of the Committee held - 17 (vii) Number of Memoranda considered - 19 (viii) Number of cases in which oral evidence was taken - 10@ (ix) Number of reports presented(Original), 1 (ATR) - 7 (x) Number of Study Tours undertaken - Two (xi) Number of Rules updated - 200 (xii) Numbers of amendments incorporated in Rules - 4500

OTHER ALLIED WORK

(i) Scrutiny of Bulletin Part-I for culling out entries of SRO/GSR/SO laid on the Table of the House. Preparation/Circulation of list of ‘Orders’ laid on the Table of the House to the Chairman and Members of the Committee.

(ii) Preparation of Memoranda on the lacunae/infirmities observed during

examination of ‘Orders’ for the consideration of the Committee. Where ever required, the Committee undertakes tour(s) and hold informal discussions on such lacunae/infirmities.

@ 8 oral evidence were held with regard to the Packaging and Labeling rules framed under the Cigarettes and other Tobacco Products (Prohibition of Advertisement and Regulation of Trade, Commerce, Production, Supply and Distribution) Act , 2003.

(iii) Organizing sittings of the Committee.

(iv) Drafting/printing/presentation/circulation of Reports and issuing Press Releases.

(v) Preparation/circulations of Minutes of the sittings of the Committee.

69

(vi) Processing Action Taken Notes on the recommendations contained in original Report and drafting of Action Taken Reports.

(vii) Preparation of various letters/OMs to various Ministries/Departments for

granting extension of time on case to case basis. (viii) Preparation of questionnaire regarding Committee Tours.

(ix) Misc. work relating to Committee Tours.

(x) Settlement of Tour Bills submitted by host organizations for

reimbursement thereof.

(xi) Attending to queries under the Right to Information Act,2005 pertaining to matters dealt with by the Branch.

(xii) Receiving of Gazettes from Kitab Mahal and assortment of

‘Orders’/amendments to ‘Orders’ therefrom. Keeping of original rules in a book form after giving it proper heading while updating those orders where amendments have taken place. Apart from that the Branch also download the Gazettes from the Government of India (Ministry of Urban Development) website.

(xiii) Maintenance of Branch Library containing more than 30,000 Rules framed under provisions of the Constitution or Acts passed by the Parliament.

(xiv) Processing of representations received by the Committee.

(xv) Preparation of Budget Estimate, Revised Estimate, TA/DA Bill of

Chairman.

(xvi) Preparation of statements with regard to the circulars of Committee Coordination Branch, O&M Section, Table Office & Press and Public Relation Wing etc.







Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

17 300 260 Nil 02 04 Nil 07 Nil - 01 -

• During the period under review, the Committee scrutinized 5000 orders and undertook 450 Gazette for examination and 2015 references were, made to the concerned Ministry/Department.

70

5. EMPOWERMENT OF WOMEN COMMITTEE BRANCH

(1) FUNCTIONS

1.83 The functions of the Committee on Empowerment of Women are (a) to consider

the reports of National Commission for Women and to report on the measures that

should be taken by the Union Government for improving the status/conditions of women

in respect of matters within the purview of the Union Government including the

Administrations of Union Territories; (b) to examine the measures taken by the Union

Government to secure for women equality, status and dignity in all matters; (c) to

examine the measures taken by the Union Government for comprehensive education and

adequate representation of women in Legislative bodies/service and other fields; (d) to

report on the working of the welfare programmes for the women; (e) to report on the

action taken by the Union Government and Administration of the Union Territories on the

measures proposed by the Committee; and (f) to examine such other matters as may

deem fit to the Committee or are specifically referred to it by the House or the Speaker

and the Rajya Sabha or the Chairperson, Rajya Sabha.








Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

16 360 420 - 01 - - 02 Nil - 01 -

• 01 Original Report by Sr. Committee Assistant and 01 Original Report and 01 ATR by Committee Assistant

71

6. JOINT COMMITTEE ON SECURITY IN PARLIAMENT HOUSE COMPLEX

(1) FUNCTIONS

(i) To arrange the sittings of the JPC on Security in PHC / Sub- Committee / Steering Committee / Nodal Coordinating Body (both were headed by the Secretary-General, Lok Sabha) / Ad-hoc Committee on Security in Parliament House Complex;

(ii) To prepare Memoranda and Minutes of the meetings / sittings of above

Committees; (iii) To place the decisions of the JPC before the Speaker, Lok Sabha and

the Chairman, Rajya Sabha for consideration and approval; (iv) To interact with the MHA and various Organizations on security related

matters; (v) To prepare a comprehensive Report on Security in Parliament House

Complex; and (vi) To forward the Reports of the Committee/Minutes of the sittings of JPC

to various concerned Branches of the Secretariat and other agencies for implementation/necessary action.

(2) WORK DONE DURING THE YEAR 2015 1.85 The break-up of the work done in the Committee during the year was as under:- No. of sittings held






Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

04 02 Nil Nil Nil - - @ - - - -

@Security related matters concerning Parliament House Complex

• The JPC does not lay its Report on the Table of the House. However, the Minutes of the sittings are presented before the HS, LS and HC, RS. Thereafter, the same are included in the Report. In 2015, one Final Report of the Ad-hoc Committee had been prepared by the Branch. This Report of the Ad-hoc Committee had been presented to the Hon’ble Speaker, LOk Sabha on 18 March 2015. The same report was considered and adopted by the JPC on Security at their first sitting held on 12 May, 2015. .

72

7. JOINT COMMITTEE ON LAND ACQUISITION CELL (1) FUNCTIONS/INTRODUCTIONS

1.86 The Right to Fair Compensation and Transparency in Land Acquisition,

Rehabilitation and Resettlement (Amendment) Second Bill, 2015 was introduced in Lok

Sabha on the 11th May, 2015. On the 12th May, 2015, Lok Sabha adopted the motion to

refer the said Bill to the Joint Committee of Houses and on the 13th May, 2015, Rajya

Sabha concurred in the recommendation of Lok Sabha. Accordingly, Joint Committee on

the RFCTLARR (Second Amendment) Bill, 2015 was constituted on 12th May, 2015 with

a mandate to examine and report to the House on the RFCTLARR (Second Amendment)

Bill, 2015 by the first day of the first week of the Monsoon Session, 2015.

1.87. Till 31.12.2015 the Committee have received 876 Memoranda in connection with

various provisions of the Bill. The Committee have held 19 sittings and have heard the

views of 50 experts/stakeholders on the various provisions of the Bill (Appendix VI). The

Committee have taken evidence of nodal Departments i.e. the Department of Land

Resources, Legislative Department and Department of Legal Affairs of the Ministry of

Law and Justice as well as other concerned Ministries/Departments viz. Ministries of

Rural Development, Urban Development, Housing and Urban Poverty Alleviation, Social

Justice and Empowerment, Tribal Affairs, Power, New and Renewable Energy, Defence,

Railways, Civil Aviation, Department of Economic Affairs, Department of Industrial Policy

and Promotion. Besides, the Committee have heard the views of Academician, Experts,

NGOs and various other experts in connection with examination of the Bill. The

Committee after detailed consultations at their sitting held on the 3rd August, 2015

considered and took decision on most of the clauses of the Bill. Subsequently at their

sittings held on the 10th August, 23rd November and 17th December, 2015 the

Committee took up for consideration of the remaining clauses viz. 6, 11 & 14 (ii), but

could not arrive at any decision. The Committee decided to call for crucial

information/data from the State Governments/UT Administrations as well as from the

Central Ministries/Departments in the context of examination of clause 6 of the Bill.

1.88 Till 31.12.2015, the Joint Committee have been granted six extensions. firstly by

the 3rd August, 2015, secondly by the 7th August, 2015, thirdly by the 11th August, 2015,

on the fourth occasion, up to the last day of the first week of the Winter Session, 2015 i.e.

27th November, 2015, fifthly upto the last day of the Winter Session, 2015 i.e by the 23rd

December, 2015 and on sixth occasion upto the last day of the first part of the Budget

Session, 2016 i.e. 16th March, 2016.

73








Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

19 800 Nil Nil Nil - - Not applicable

• Report yet to be finalized.

74

8. MPLADS COMMITTEE

1.90 MPLADS Committee Branch provides secretarial assistance to the Committee on

Members of Parliament Local Area Development Scheme (Lok Sabha).

(1) FUNCTIONS

1.91 The functions of the MPLADS Committee are to:-

(i) monitor and review periodically the performance and problems in implementation of the MPLAD Scheme;

(ii) consider complaints of Members of Lok Sabha in regard to the Scheme;

and (iii) perform such other functions in respect of the MPLAD Scheme as may

be assigned to it by the Speaker from time to time.








Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

04 - 150 Nil 02 ** Nil 02 Nil - 02 -

**Committee on MPLADS (LS), 2014-15 and 2015-16 examined several issues and problems relating to the implementation of the MPLAD Scheme and considered six memoranda on the various proposals received from the Hon’ble MPs and Ministry of Statistics and Programme Implementation.

49 representations/complaints from MPs / Ex-MPs / Individuals were examined in the Branch and necessary action was taken.

The Branch also attended MPs (Lok Sabha) who came to the Branch in person and made oral enquiries regarding implementation of MPLAD Scheme in their Constituencies.

The Committee Branch also dealt with the work relating to provision of MPLAD funds for two natural calamities of severe nature occurred during the year.

75

9. COMMITTEE ON PETITIONS BRANCH 1.93 The Petitions Committee Branch renders Secretarial assistance to the

Committee on Petitions.

(1) FUNCTIONS 1.94 The functions of Committee on Petitions are:

(i) The Committee shall examine every petition referred to it, and if the

petition complies with these rules, the Committee may direct that it be circulated. Where circulation of the petition has not been directed, the Speaker may at any time direct that the petition be circulated.

(ii) Circulation of the petition shall be in extenso or in summary form as the

Committee or the Speaker, as the case may be, may direct.

(iii) It shall also be the duty of the Committee to report to the House on

specific complaints made in the petition referred to it after taking such evidence as it deems fit and to suggest remedial measures either in a concrete form applicable to the case under review or to prevent such cases in future.








Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

13 150 35 Nil 01 - - 06 Nil Nil 04 Nil

* The Committee on Petitions Branch receives a large number Representations. During 2015, this Branch examined 02 Petitions which were referred to concerned Ministries for admissibility and in addition, a total of 2889 Representations were also examined by the Branch. Out of these Representations, after scrutiny, 108 were referred to the respective Ministries for obtaining factual information/inviting comments of the Ministries - in regard to the issues contained therein and the remaining Representations were either forwarded to the respective Ministries for such action as they may deem fit or were filed after examination under the prevailing Rules /Directions as applicable for the disposal of the Committee work.

76

10. SCHEDULED CASTES AND TRIBES COMMITTEE BRANCH 1.96 The SCTC Committee Branch provides secretarial assistance to the Committee

on the Welfare of Scheduled Castes and Scheduled Tribes.

(1) FUNCTIONS 1.97 The functions of the Committee on SCTC are:-

(i) to consider the reports submitted by the National Commission for the Scheduled Castes and the National Commission for the Scheduled Tribes under Article 338(5)(d) & 338A(5)(d) respectively of the Constitution and to report as to the measures that should be taken by the Union Government in respect of matters within the purview of the Union Government including the Administrations of the Union Territories;

(ii) to report on the action taken by the Union Government and the Administrations of the Union Territories on the measures proposed by the Committee;

(iii) to examine the measures taken by the Union Government to secure due

representation of the Scheduled Castes and Scheduled Tribes in services and posts under its control (including appointments in the Public Sector Undertakings, Nationalised Banks, Statutory and Semi-Government Bodies and in the Union Territories) having regard to the provisions of Article 335;

(iv) to report on the working of the welfare programmes for the Scheduled

Castes and the Scheduled Tribes in the Union Territories; and (v) to examine such other matters as may deem fit to the Committee or are

specifically referred to it by the House or the Speaker. (2) WORK DONE DURING THE YEAR 2015





Examination of representations from SC/ST Associations



Oral evid ence

Study tours

Local Other (s)

600 approx.

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

22 810 370 02 02 01 - - 02 -

* Examination of representations from SC/ST Associations/Individuals approximately 600 pages and Material studied (No. of pages) 12700 approximately.

77

11. COMMITTEE ON WELFARE OF OTHER BACKWARD CLASSES (OBCs)

(1) FUNCTIONS

1.99 The functions of the Committee on Other Backward Classes (OBCs) are:-

(i) To consider the reports submitted by the National Commission for Backward Classes (NCBC) set up under The National Commission for Backward Classes Act, 1993 and to report to both the Houses as to the measures that should be taken by the Union Government in respect of matters within the purview of the Union Government including the Administrations of the Union Territories;

(ii) To report to both the Houses on the action taken by the Union Government and the Administrations of the Union Territories on the measures proposed by the Committee;

(iii) To examine the measures taken by the Union Government to secure due representation of the Other Backward Classes, particularly the Most Backward Classes, in services and posts under its control (including appointments in the public sector undertakings, statutory and semi-Government Bodies and in the Union Territories) having regard to the provisions of the Constitution;(iv) To report to both the Houses on the working of the welfare programmes for the Other Backward Classes in the Union Territories;

(iv) To consider generally and to report to both the Houses on all matters concerning the welfare of the Other Backward Classes which fall within the purview of Union Government including the Administrations of Union Territories; and

(v) To examine such of matters as may be deemed fit by the Committee or are specifically referred to it by the House or the Speaker.








Oral evid ence

Study tours

Local Other (s)

Sub. (s)

Bill (s)

Sub. (s)

DFG

Bill (s)

Sub. (s)

DFG

*

14 250 960 Nil 02 17 Nil 03 Nil Nil 01 Nil

• Second Report of the Committee was drafted by DS/Addl. Director

78

12. INTERNAL COMPLAINTS COMMITTEE (1) FUNCTIONS 1.101 The function of the Internal Complaints Committee is to examine the complaints/allegations of sexual harassment of women employees of the Lok Sabha Secretariat at workplace and also to recommend appropriate measures for redressal of grievances and prevention of sexual harassment. Since then the Complaints Committee has been reconstituted from time to time yearly to inquire into disciplinary cases regarding sexual harassment of women employees referred to it by the Disciplinary Authority. 1.101a In terms of Section 4 of the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013, the Speaker, Lok Sabha had vide Notification No.F7/52/2009-AN.I(DM&CC)/GN-7420/2014 dated 06.05.2014, constituted an “Internal Complaints Committee”, to provide protection against sexual harassment of women at workplace of Lok Sabha Secretariat and for Redressal of complaints of harassment and for matters connected therewith or incidental thereto. The Speaker, has extended the tenure of the Committee for a further period of one year or untill further orders whichever is earlier vide Notification No.F7/52/2009-AN.I(DM&CC)/GN-7735/2015 dated 14th May, 2015.



Sl. No.

Name of the case

Referred on (Date)

Chairman/ Chairperson/ Presiding Officer

No. of sittings (2015)

Status Final Report

1. Complaint of Smt. R. Minima Basu, Security Assistant,Gr.-I against Assistant Director(S) (TSP)

27.8.2012 Smt. Rashmi Jain, Presiding Officer

01(For adoption of the Report)

Report submitted

Inquiry report sent to Disciplinary Authority on 24.4.2015

2. Complaint of Ms. Radha, Safaikaramchari, BVG against Shri Sunil, Supervisor, BVG

18.5.2015 Smt. Rashmi Jain, Presiding Officer

12 -do- Inquiry report sent to Disciplinary Authority on 10.7.2015

3. Complaint of Ms. Neha Mansharamani Junior Clerk Against Shri Abhishek, Translator

16.11.2015

Smt. Rashmi Jain, Presiding Officer

03 Preliminary inquiry being conducted

79

(C) ADMINISTRATIVE BRANCHES 1.103 The Administrative Branches look after the general administrative machinery of

Lok Sabha Secretariat and function as service Branches for Lok Sabha Secretariat.

1. ADMINISTRATION BRANCH-I

(1) FUNCTIONS

1.104 Administration Branch-I deals with the application and interpretation of the Lok

Sabha Secretariat (Recruitment and Conditions of Service) Rules, Conduct Rules etc.,

examination and adoption of orders regarding conditions of service and orders of

financial nature received from various Ministries of the Govt. of India. Establishment

matters, such as creation, continuance, conversion, re-designation and classification of

posts, revision of scales of pay of various posts, appointment, confirmation, promotions,

posting and transfers, fixation of pay in respect of non gazetted employees, grant of

various types of advances, deputation in the personnel staff of HS/HDS/LOP/Chairmen of

Parliamentary Committees, Leader, Deputy Leader and Chief Whips of Parliamentary

Parties and Groups in Lok Sabha and re-organization of Branches of this Secretariat are

dealt in the Branch. Cases referred to the Branch for initiation of departmental

disciplinary action under the R&CS Rules and Court cases filed against the Secretariat in

service matters are referred to and dealt in DM&CC Unit.


Sl. No.

Subject Nos.

1. Issue of R&CS Orders under the LSS(R&CS) Rules 1955 64 2. Creation of temporary posts in various Services of Lok

Sabha Secretariat 14

3. Abolition of posts in various Services of Lok Sabha Secretariat

Nil

4. Appointment, confirmation, promotion, retirement, resignation etc.

Statement-I

5. Formation of panel on the basis of direct recruitment examination.

Statement-II

6. Engagement/Extension of tenure of Consultant 96 7. Termination of persons appointed as Consultant 07

8. Extension of services beyond superannuation -- 9. Extension of services after re-employment -- 10. Grant of advances of different types to employees 573 11. Withdrawal/Advances from GPF accounts. 450 cases 12. No of cases relating to RTI Act, 2005 processed during the

year Statement-III

13. Category-wise sanctioned and actual strength Statement-IV 14. Strength of Personal staff of HS, HDS, LOP, Lok Sabha, Statement-V

80

Chairman/Chairpersons of Parliamentary Committees, Leaders/Deputy Leaders/Chief Whips of the various Parties.

1.106 In addition, other matters pertaining to Administration Branch viz. deputation, Encashment of EL, Forwarding of applications, permission for acquiring movable & immovable property, addition of educational qualification, change of name, change of home town, permission to go abroad, permission for acquiring passport, permission to join educational institutions, counting of past service and pensionary benefits, regulation of joining time, appointment of Consultants and their extension thereto and all other matters pertaining to establishment were also dealt with by the Branch.

STATEMENT- I As on 31.12.2015

Appointment, Confirmation, Promotion, Retirement, Resignation etc.

S.No. Gazette

d Non-Gazetted

Total

1. (a) No. of Officers appointed through Direct Recruitment (b) No of appointments made on the basis of departmental examination (c) No. of appointments made on compassionate grounds.

2 - -

37

02

05

39

02

05

2. No. of officers appointed on promotion.

174 226 400

3. No. of officers reverted from Higher officiating grade/scale for want of post/scale.

Nil Nil Nil

4. No. of officers confirmed. 04 54 58 5. No. of officers whose services were

extended beyond the age of superannuation.

Nil Nil Nil

6. No. of officers retired on attaining the age of superannuation (including those whose services were extended beyond the age of superannuation).

29 21 50

7. No. of officers permitted to retire voluntarily.

Nil Nil Nil

8. No. of officers resigned. 2 11 13 9. No. of officers reverted to lower post

as a measure of penalty. Nil Nil Nil

10. No. of officers whose services were terminated

Nil Nil Nil

11. No. of persons appointed on tenure basis

Nil Nil Nil

12. No. of officers expired while in service

2 3 05

13. No. of officers appointed from other Departments on deputation/ transfer to this Secretariat.

3 Nil 03

81

14. (a)No. of officers removed from service (b)No. of officers suspended

Nil

Nil

Nil

Nil

Nil

Nil

15. No. of officers on deputation to this Secretariat reverted to their parent Departments/relinquished charge/transferred to other departments

Nil 02 02

16. No. of officers of this Secretariat on deputation/transfer to other departments

13 06 19

17. No. of officers of this Secretariat on deputation to other departments who resumed duties in this Secretariat on reversion

01 04 05

18. (a)No. of officers re-employed after retirement (b)No. of officers appointed on Contract Basis

Nil

Nil

Nil

01

Nil

01

19. (a)No. of re-employed officers relieved of their duties (b)No. of officers appointed on contract basis relieved of their duties

Nil Nil Nil

20. Number of officers granted Time Scale Placement – 2011.

87 111 198

21. No. of temporary posts created Nil 10 10 22. No. of posts abolished Nil Nil Nil 23. No. of Persons engaged as

Consultants Nil Nil 03

24. No. of Persons whose term of engagement as Consultant was extended.

Nil Nil 1

25. No. of Persons whose engagement was terminated

-- -- 2

82

STATEMENT- II As on 31.12.2015

Formation of panel on the basis of Direct/Departmental Recruitment Examination

STATEMENT-III As on 31.12.2015

No. of cases relating to RTI Act, 2005 processed during the year 2014

Sl No. Subject No. of cases 1. Total No. of Applications 150 2. Total No. of First Appeal before Appellate

Authority 17

3. Total No. of Second Appeal before Central Information Commission.

3

4. Any other matter:

STATEMENT-IV As on 31.12.2015

Category-wise Sanctioned and Actual strength

S. No. Category Sanctioned

strength Actual strength

Remarks

1. Secretary General 01 01 2. Secretary 01 01 3. Additional Secretary 04 04 4. Joint Secretary 16 15

The Legislative, Financial Committee, Executive and Administrative Service

S.No. Category Sanctioned Strength

Actual strength

Remarks

1. Director 27 27 2. Additional Director 30 29 Excluding those

who have

Sl. No.

Name of post(s) No. of persons placed in the panel during 2015

Remarks

1. Stenographer 39 JRC panel dated 02.11.2015

2. Staff Car Driver (OG) 04 JRC panel dated 11.06.2015

3. Staff Car Driver Gr.-II 02 JRC panel dated 04.08.2015.

4. Parliamentary Interpreter Grade-II

02

5. -do- 02

6. Attendant Grade-III 27 Confidential Cell note dated 30.12.2015

83

proceeded on deputation.

3. Deputy Secretary 42 40 Excluding those who have proceeded on deputation.

4. Under Secretary 40 38 Excluding those who have proceeded on deputation.

5. EO/LO/CO/PO 118 102 Excluding those who have proceeded on deputation.

6. Welfare Officer

01 01 -

7. Sr. EA/LA/CA/PA 158 155 - 8. EA/LA/CA/PA 181 135 -

LARRDI SERVICE

S.No. Category Sanctioned strength

Actual Strength

Remarks

1. Director (LARRDIS) 8 8

2. Additional Director (LARRDIS)

16 15 Excluding those who have proceeded on deputation.

3. Joint Director (LARRDIS) 24 23 Excluding those who have proceeded on deputation.

4. Deputy Director (LARRDIS)

19 19

5. Research/Reference Officer –PROM. DR

41 13

25 05

Excluding those who have proceeded on deputation.

Excluding those who have proceeded on deputation.

6. Reference/Research Assistant

27 18 Excluding those who have proceeded on deputation.

7. Sr. Library Assistant 25 21 8. Jr. Library Assistant 36 27 9. Senior Library Attdt. 12 05 10. Junior Library Attdt. 11 09

84

Simultaneous Interpretation Service S.No. Category Sanctione

d Strength Actual Strength

Remarks

1. Director (Interpretation) 02 02 2. Additional Director

(Interpretation) 03 03

3. Joint Director (Interpretation) 07 07 4. Parly. Interpreter Grade-I 13 12 Excluding those who

have proceeded on deputation.

5. Parly. Interpreter Gr.- II 17 06

Verbatim Reporting Service

Private Secretaries and Stenographic Service

S.No. Category Sanctione

d strength Actual strength

Remarks

1. Director(PSS) 02 02 2. Additional Director(PSS) 05 04 3. Joint Director (PSS) 17 17 4. Sr. Private Secretary 26 26 5. Private Secretary 20 20 6. Sr. Personal Assistant 35 33 7. Personal Assistant 79 70 Excluding those who

have proceeded on deputation.

8. Stenographer 63 19 Panel of 39 Steno received from JRC note 02.11.2015.


Actual strength

Remarks

1. Director(Reporting) 2 2 2. Additional Director

(Reporting) 5 5

3. Joint Director (Reporting) 26 26 4. Parly. Reporter Grade-I 21 9 12 posts in the

grade temporarily downgraded and operated at the lower level of Parliamentary Reporter Grade-II.

5. Parly. Reporter Grade-II 14 2 12+*12=24 *Downgraded posts.

85

Staff Car Driver

Staff Car Driver (Special Grade)

06 06

2. Staff Car Driver Gr. -I 14 13 3. Staff Car Driver Gr. -II 11 11 4. Staff Car Driver (Ordinary

Grade) 24 21

5. Dispatch Rider 03 01 6. Muralist 01 01

Printing and Publications Service No.

Category Sanctioned strength

Actual strength

Remarks

1. Director (Printing) 2 - 2. Additional Director (Printing) 2 4 2 posts in the grade

of Director(Printing) downgraded and operated at Additional Director(Printing) level.

3. Joint Director (Printing) 2 2 4. Assistant Director (Ptg &

Pub) 3 3

5. Manager of Printing 7 7 6. Production Officer 1 1 7. Sr. Printing Assistant 12 11 8. Printing Assistant 15 14 9. Proof Reader 22 21 10 Junior Proof Reader 22 17 11. DTP Operator - - 12. Litho Operator 5 1 13. Printer 4 3 14. Senior Reprographer 14 13 15. Reprographer Grade-I

Promotion 25% DR 75%

4

11

4 -

16. Reprographer Grade-II 6 6 17. Sr. Production Assistant 1 1 18. Production Assistant 4 4 19. Jr. Production Assistant 9 9 20. Binder Grade-I 6 1 21. Binder Grade-II

Promotion 50% DR 50%

6 10

22. Warehouseman 8 4 23. Printer 4 3

86

Editorial and Translation Service


Actual strength

Remarks

1. Director(Translation) 03 03 2. Additional Director

(Translation) 07 07

3. Joint Director (Translation) 15 15 Excluding those who have proceeded on deputation.

4. Editor 37 37 Excluding those who have proceeded on deputation.

5. Assistant Editor 52 51 6. Translator (prom -50%+ DE-

50%) 50 29

7. Hindi Assistant (DR-50%+TDA-50%)

60 19$ $Including 02 persons whose lien has been retained in the grade of Hindi Assistant (DR quota)

Parliament Security


Actual Strength

Remarks

1. Joint Secretary(Security) 01 01 2. Director (Security) 02 01

Non Technical Wing 3. Additional Director (Security) 03 03 4. Joint Director (Security) 06 06 5. Assistant Director (Security) 07 07 6. Joint Director (Marshal) (Ex-

cadre) 01* 01 *01 post of Joint

Director (Marshal) has been temporarily created by keeping 01 post of Assistant Director (Marshal) in abeyance.

7. Assistant Director (Marshal) (ex-cadre)

- -

8. Security Officer 25 23 Excluding those who have proceeded on deputation.

9. Marshal(Ex-cadre) 01 01 10. Senior Security Assistant 52 45 Excluding those

who have proceeded on deputation.

11. Security Assistant Grade-I 50 46 12. Security Assistant Grade-II 108 54 Including one

person whose lien

87

is being maintained in the grade.

Technical Wing 13. Addl.Director(Tech) 01 01 14. Joint Director (Tech) - - 15. Assistant Director (Technical) 05 03 16. Security Officer (Technical) 08 06 17. Senior Security Assistant

(Tech) 48 38

18. Security Assistant Gr.-I (Tech)

52 08

19. Security Assistant Gr.-II (Tech)

30 Nil

20. Security Assistant Gr-II (Pharmacist)

01 01

21. Security Guard (Dog Handler) 09 09

22. SecurityGuard (Kennelmen/Cook)

03 NIl

Clerical Service S.No. Category Sanctioned


Remarks

1. Senior Clerk 100 91 JRC intimated to conduct competitive departmental examination for 01 vacancy in the grade.

2. Junior Clerk 158 107 JRC intimated to conduct competitive departmental examination for 20 vacancies in the grade and also 30 vacancies in Direct recruitment category.

MESSENGERS SERVICE


Actual Strength

Remarks

1. Senior Chamber Attendant (SG)

10 09

2. Senior Chamber Attendant 50 46 3. Chamber Attendant 100 93 4. Attendant Grade-II 110 104

5. Attendant Grade-III 135 105

88

Housekeeping Wing


Actual Strength

Remarks

1. Housekeeper (Special Grade) 10 09 2. Housekeeper Grade-I 37 33

3. Housekeeper Grade-II 39 37

4. Housekeeper Grade-III 39 08

Sanctioned Strength of the Secretariat as on 31.12.2015 – 2862 Actual Strength of the Secretariat as on 31.12.2015 – 2237 (excluding those who have proceeded on and those whose lien is being maintained).

Parliament Museum

Sl. No Category Sanctioned


Remarks

1. Chief Curator -- -- 2. Curator -- -- 3. Deputy Curator 02 02 01 person is

working on contract basis

4. Conservator 01 01 5. System Analyst 01 01 6. Senior Technical

Assistant

7. Technical Assistant 02 01

89

STATEMENT-V STRENGTH OF PERSONAL STAFF

AS ON 31.12.2015 Hon’ble Speaker

Sl.No. Name of Post Strength 1. Principal Secretary to HS 01 2. OSD to HS 03 3. Additional PS to HS 02 4. 1st PA 01 5. 2nd Personal Assistant 03 6. Office Assistant 01 7. Attendant Gr-III 05 8. Staff Car Devier Grade-II 01 Total 17

Hon’ble Deputy Speaker

Sl.No. Name of Post Strength 1. OSD to HDS 01 2. Principal Secretary to HDS 01 3. Additional PS to HDS 02 4. Clerk 01 5. Peon 01 6. Attendant 01 Total 07

Leader of Opposition, Lok Sabha

Sl.No. Name of Post Strength 1. PS to LOP Nil 2. Additional Private Secretary 3. Assistant Private Secretary 4. 1st PA 5. Junior Clerk 6. Attendant Gr.-II 7. Attendant Gr.-III Total

Chairmen/Chairpersons of Parliamentary Committees

Sl.No. Name of Post Strength 1. Senior Private Secretary 35 2. Attendant Grade-III 36 Total 71

Leaders/Deputy Leaders/Chief Whips

Parties Name of the Post Leaders (Strength)

Dy., Leaders (Strength)

Chief Whips (Strength)

BJP - --- --- --- Congress PS Nil Nil 01 TMC PS Nil Nil 01

90

(3) MAJOR CHANGES IN THE ORGANISATION, POLICY, PROCEDURE OR PRACTICE DURING THE YEAR – 2015

(i) Methods of recruitment and eligibility conditions for appointment to the post(s) of Deputy Secretary & Executive Officer in LAFEAS; Joint Director (LARRDIS) & Research/Reference Officer in LARRDIS and Attendant Grade-III in Messengers Service were amended.

(ii) Amendment issued regarding transaction of Business under LSS(R&CS) Rules, 1955.

(iii) Cell created to provide secretarial assistance to Joint Committee on the Right to Fair Compensation and Transparency in Land Acquisition Rehabilitation and Resettlement (Second Amendment) Bill, 2015 [JCLA].

(iv) Transparency Officer appointed under RTI Act, 2005

(v) Officers deployed in connection with the work relating to (a) ‘Sansad Bhawan Parisar Swachhta Abhiyaan’ & (b) Xth Conference of the Chairpersons of Public Accounts Committee of Parliament and State/UT Legislatures.

(vi) Decision taken to grant exemption from passing typing test to compassionate appointees above 45 years.

(vii) Speaker’s Research Initiative (SRI) inaugurated for disseminating high quality research on diverse matters to the Members of Parliament. Organised four workshops and interactive sessions of the Members of Parliament with domain experts on matters of national and international importance.

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2. ADMINISTRATIION BRANCH-II (1) FUNCTIONS

1.107 The main functions of Administration Branch-II are: (i) maintenance of Service

Books/Leave Accounts, matters regarding Annual increments for non-gazetted staff (ii)

provision of Telephones, Mobile phones, Hotlines, RAX, Key Telephone Systems, STD

and ISD facilities Toll Free connections and Leased Circuits (iii) allotment of Lok Sabha

Pool accommodation (iv) staff cars and other vehicles (v) Casual Labourers; various

matters under CGHS (vi) Medi-Claim/ Insurance Policies for Consultants of LSTV

Channel (vii) work relating to invitation cards for Independence Day, Republic Day

Rehearsal Parade, Republic Day Parade, Republic Day Reception, Army Day Parade,

and Beating Retreat Ceremonies.


OPENING AND MAINTENANCE OF SERVICE BOOKS OF NON-GAZETTED STAFF

(i) Service Books closed/transferred - 91 (ii) New Service Books opened - 91

(iii) Total Service Books with the Branch - 1556 (including new service books)

PROCESSING OF LEAVE APPLICATIONS AND MAINTENANCE OF LEAVE ACCOUNTS OF NON-GAZETTED STAFF AND ISSUE OF OFFICE ORDER PART-II FOR REGULAR LEAVE (i) Total Leave Applications processed - 7182

(ii) Issue of Office Order Part-II for regular leave - 12

EXAMINATION OF CASES

(i) Annual increments to staff - 1466

(ii) Issue of Office Order Part-II for - O/o No.23784 (15/07/2015) Annual increments to staff

PROVIDING MEDICLAIM/GROUP MEDICLAIM TRAILER MADE POLICY TO PERSONS ENGAGED ON CONTRACT IN LSTV CHANNEL AND THEIR DEPENDENT FAMILY MEMBERS (i) Total number of Policy Holders - 88 (ii) Family members of LSTV officials/consultants - under process

92

PROCESSING OF MATTERS UNDER CGHS FOR OFFICERS AND STAFF: (i) Total number of CGHS card holders - 2801 (ii) Total number of CGHS beneficiaries (New series) - 91 (iii) Number of CGHS cards cancelled/surrendered - 49 (iv) Change of dispensaries/additions/deletions/renewal - 254 INSTALLATION OF TELEPHONES AND SETTLEMENT OF TELEPHONE BILLS

(i) Total MTNL direct line telephones (Office & Residence) and safe custody (25) - 236 (a) Telephones with STD facility - 140 (b) Telephones (with wi-fi systems) for - 92

Broadband connectivity (ii) Telephones/mobile phones taken over by

the Secretariat - 432 (iii) Hot line - 03 (iv) RAX - 14 (v) Mobile Phones - 33 (vi) Key Telephone Systems - 08 (vii) Toll free connections - 02 (viii) Leased circuits - 02 (ix) Wireless Internet Data Card (Dongle) - 05 (x) Sim Cards for eReaders/IPads/Tabs - 20 (xi) Total amount of the bills settled during - Rs. 97,86,455/-

the year 2015

ALL MATTERS RELATING TO PREPARATION OF PRIORITY LIST, ALLOTMENT, SUB-LETTING, EVICTION & LICENCE FEE OF LOK SABHA SECRETARIAT POOL ACCOMMODATION

(i) Total quarters in LSS Pool - 978

(ii) Allotment of quarters to different categories - 421

(iii) Number of quarters allotted in change - 111

(iv) Number of quarters allotted on maturity from priority list or change list - 310

(v) Number of quarters allotted from

reservation roster (SC/ST) from type I to type IV - 15

(vi) Number of Quarters allotted from Ladies Pool - 30 (vii) Number of quarters allotted on out-of-turn basis - 3

93

(viii) Issue of demand statement of licence fee/ arrear licence fee - 1532

(ix) Surety for payment of Electricity and Water

charges for allottees - 366

(x) Processing of cases of subletting/inspection of

LSS Pool Quarters - 05

(xi) Cases of unauthorized retention of quarters by retired officers under process for vacation - 20

(xii) Deputation cases - 02

(xiii) Regularization of quarters to the wards

of deceased employees - 02

(xiv) Representations regarding change/out of turn/mutual/deputation/miscellaneous - 162

(xv) Court cases - 02

(xvi) Estate Officer cases - 08

(xvii) No. of quarter evicted - 01

(xviii) Development of e-Awas system - Under process

MAINTENANCE OF STAFF CARS AND OTHER VEHICLES

(i) Staff Cars 30

a) 01 Toyota Camry b) 03 Honda Accord c) 01 Toyota Corolla d) 01 Hyundai Verna e) 01 Maruti Ciaz f) 14 Maruti SX4 g) 05 Hyundai Accent h) 04 Ambassador

(ii) Mini Coach 1 At the disposal of AN-II Branch

(iii) Maruti Van 7 a) 4 at the disposal of ‘D’ Branch

b) 1 at the disposal of AN-II c) 2-at the disposal of Parliament

Security Service.

(iv) Gypsies 4 2 at the disposal of Parliament Security Service 2-Pilot Gypsies- one each with HS & HDS

94

(v) Tata Sumo Grande 2 At the disposal of AN-II Branch (vi) Motor Cycles 2 a) 1 at the disposal of

Parliament Security Service b) 1 at the disposal of ‘D’ Branch

----- Total Vehicles 46

----- PURCHASE OF PETROL/CNG AND OTHER LUBRICANTS- Rs. 1,04,54,780/-

PURCHASE AND MAINTENANCE OF VEHICLES - Rs. 51,00,948/-

PURCHASE/CONDEMNATION OF STAFF CAR/MOTOR CYCLE

Purchased - 1 Maruti Ciaz 1 Hyundai Verna

Condemned - 2 Ambassador Auctioned - 2 Ambassador

MISCELLANEOUS WORK RELATING TO STAFF CARS

(i) Prepared Special Incentive Bills in respect of all staff car drivers.

(ii) Deployed staff cars for the dignitaries and senior officers i.e. ASs, JSs and facilitated staff cars to all Branches as per their requirements.

(iii) Inspection of vehicles was got carried out before and after repair of the vehicles.

(iv) Cases of RTI pertaining to transport seat.

(v) Examination/ payment of bills received in respect of petrol/CNG and repairing/ maintenance of staff vehicles.

(vi) Maintained Casual Leave Register in respect of staff car drivers

(vii) Carried out annual fitness of CNG Bus along with road tax exemption of the said vehicle.

DEPLOYMENT OF CASUAL LABOURERS (i) Total number of man-days

utilized as casual labourers - 28040

(ii) Expenditure incurred - Rs.1,58,70,918/-

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INVITATION CARDS ISSUED

(i) Republic Day Reception - 11

(ii) Republic Day/ Beating the Retreat Ceremony - 719

(iii) Independence Day Reception - 10 (iv) Independence Day - 420

OTHER MISCELLANEOUS WORK (i) Entry in Leave Record and other particulars contained in Service Book on

e-Wisdom by all concerned dealing hands. (ii) Dealt with RTI applications pertaining to various seats of the Branch.

(iii) Preparation of Budget of the Branch.

(iv) Annual Maintenance Contract for the maintenance of Key Telephone Systems awarded.

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3. ORGANISATION AND METHODS SECTION

(1) FUNCTIONS

The functions of the Section include: 1.109 Simplification of methods of work and procedural improvement; assessment of

workload and staff requirements of Branches and submission of reports thereon; job

analysis and fixation of standards of performance; physical verification of stores under

the charge of various Branches of Lok Sabha Secretariat (LSS) and submission of

reports thereon; co-ordination, editing and consolidation of Annual Administrative Reports

of various Branches/Sections/Units, etc. of Lok Sabha Secretariat (LSS); co-ordination in

regard to revision of Manuals on Procedure & Practice of various Branches; maintenance

of sets of Instructional Orders & Office Orders Part- I & II and indexing thereof; co-

ordination of Annual Inspection of Branches; issue of Instructions regarding handling of

Secret/Confidential papers; drafting and issue of Instructions/Orders on procedural

matters of general applicability; issue of instructions on filing and maintenance of

records procedure and bringing out the revised/updated edition of Manual on Office

Procedure by incorporating further procedural instructions issued on the subject from

time to time.

(2) WORK DONE DURING THE YEAR 2015 1.110 The break-up of the work done in the Section during the year was as under:

(a) Physical Verification of stores

Undertook physical verification and prepared reports in regard to: (i) Parliamentary Museum and Archives in store under the charge of Parliament Museum. (ii) Software items in store under the charge of Computer (HW & SW) Management Branch. (iii) Equipments, Machines, Cameras and related accessories in store under the charge of LSTV Channel. (iv) Non-consumable articles in the Store and Stationery Store under the charge of General Stores Branch. (v) Decoration materials and Gift articles in store under the charge of General Works Branch. Physical verification of following stores was also undertaken: (i) Audio-visual equipments in store under the charge of Audio-visual Unit (ii) Security equipments in store under the charge of Parliament Security Service. Reconciliation report submitted by General Stores Branch in regard to Physical verification of Non-consumable articles in the Store and Stationery Store under the charge of General Stores Branch was examined.

(b) Annual Administrative Report, 2014

(i) Prepared write up pertaining to Organisation and Methods (O&M) Section for inclusion in Annual Administrative Report, 2014; and

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(ii) Co-ordinated, edited and consolidated write-ups of different Branches for inclusion in Annual Administrative Report of Lok Sabha Secretariat for the year 2014.

(c) Circulars issued

The following Circulars were issued:

Circular No. Subject

28902 Reminder Circular pertaining to Annual Administrative Report of Lok Sabha Secretariat, 2014.

30087 Annual Administrative Report of the Lok Sabha Secretariat, 2015.

28970 Reminder Circular pertaining to Annual Inspection

Report of Branches. 30086 Annual Inspection of Branches for 2015. 28888 Reminder Circular for Work Study of various services of

Lok Sabha Secretariat. 28943 Reminder Circular for Work Study of various services of

Lok Sabha Secretariat. 28944 Circular regarding Economy in use of paper in Lok

Sabha Secretariat. 28975, Reminder Circular regarding Economy in use of paper 29031, in Lok Sabha Secretariat. 29078 & 30037

(d) Work Study

(i) Work Study on Manpower requirement of Parliament Security

Service in the context of Extenstion Building, PHA was completed and forwarded to Administration Branch-I;

(ii) Work study of Parliament Security Service has been completed and submitted ; and

(iii) Work Study of LAFEA Service has been completed and submitted.

(e) Vetting of Procedure and Practice Manuals. The draft ‘Procedure and Practice’ Volume received from Rajbhasha Parbhag of the Secretariat was vetted in terms of Instructional Order Number 1211 dated 07.11.2001 in order to ensure uniformity of style.

98

Other issues/proposals undertaken 1.111 The following issues/proposals were undertaken:

(i) Reminder sent to General Stores Branch regarding physical

verification of Non-consumable articles in the Store and Stationery Store under the charge of General Stores Branch;

(ii) Reminder sent to LSTV Channel regarding physical verification of Equipments, Machines, Cameras and related accessories in store under the charge of LSTV Channel;

(iii) Co-ordination of interactive meeting of Officers of the level of DS/Addl. Directors/Directors of all the Services of Lok Sabha Secretariat with Secretary-General; and

(iv) Compilation of quarterly statements regarding usage of paper in Branches/Sections/Units and Wings etc. of Lok Sabha Secretariat.

(g) Requests under Right To Information (RTI) Act.

Information was provided to 5 applicants under the RTI Act, 2005

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(D) SERVICE BRANCHES

1. BILLS AND PAYMENT BRANCH

(1) FUNCTIONS

1.112 The Bills and Payment Branch prepares the Bills relating to salaries/OTA/Other

Allowance/specialAllowances/Newspapers/Pension/Contingent

expenditure/TA/DA/Medical/LTC/ various advances/contributions to International

Bodies/Debits Claims and disburses various payments etc. in respect of officers and staff

of Lok Sabha Secretariat.


Sl. No. Items of work Nos. of Bills/Vouchers

(i) Salary Bill including bonus, Leave Encashment, Arrear (LSS)- (2450 employees)

1342 (2450 employees

(ii) Professional Fee/Salary Bills (LSTV) 24 (100 persons each

month) (iii) Salary

(Incl. Tuition Fee and DA Arrear) (LOP) 0

(iv) Salary Bills (Chief Whip) 20 (v) LTC(Adv.+Settlement) (LSS) 804 (vi) Children Education Allowances (LSS) 197

(1345 employees) (vii) Overtime Allowance

(Now Spl. Incentive Scheme) (LSS) 74

(630 employees) (viii) Medical (Adv.+ Settlement) (LSS) 4048 (ix) Medical (LOP) 0 (x) Domestic Travel Expenses

(Advances and Settlement including Air Invoices) (LSS)

1113

(xi) TA/DA Bills in respect of Domestic Tours (Advances+Settlement) (LSTV)

77

(xii) TA/DA Adv./Settlement (LOP) 0 (xiii) Foreign Travel Expenses

(Advance and Settlement incl. Air Invoices) (LSS) 39

(xiv) Office Expenses (LSS) (a) Contingent Bills 1847

(10 thousand invoice/Bills of the

Parties) (b) Newspaper and Magazine 18

(c) Committee Tour 79

(d) Inter Deptt.Meetings 102

(e) Adv./Settlement of imprest money 290

100

(f) Authorisation to Other Ministries for Payment

(MHA & NIC)

(xv) Office Expenses (LOP) 0

(xvi) Subsidies 2

(xvii) Grant –in-aid 2

(xviii) Compassionate fund 0

(xix) BPST-Office Expenses 130

(xx) BPST-OAE 121

(xxi) BPST - Domestic Travel Exp. 3

(xxii) IPD (Debit Claims) 8

(xxiii) FPD 92

(xxiv) Discretionary Grants 21

(xxv) Printing and Publication 342

(xxvi) Other Administrative Exp. (Hospitality) 843

(xxvii) Books for Parliament Library (OE of MPs) 520

(xxviii) Contribution to IPU/CPA/CBA, etc. 7

Work Relating to Pensionary Benefits to the retired Officers (i) Revision of Pension 02

(ii) Pension Sanctions at the time of Retirement 58

(iii) Payment of DCRG(including refund of withheld amount and arrear due to DA announcement) 98 employees

(iv) Payment of CVP 57 employees

(v) Payment of Leave Encashment 60

(vi) Payment of CGEGIS 60

Others Bills/Payments 1 Preparation of Arrears due to final fixation of Pay &

Allowances of employees 517 employees

2 Preparation of Arrears due to Promotion/TSP of

officers

3 Preparation DA Arrear 4900 employees

4 Bills for HBA, GPF, Conveyance and other Advances

1103

5 Bills for Festival Advance 17 (496 employees)

6 Payment of Tel/telex/electricity to MTNL/NDMC (No. of employees)

5500

7 Payment to LIC (No. of employees) 12000

8 Issue of Receipt/Challan 3400

9 Payment in cash to Casual Labour, petty vouchers/TA/DAPayment

Casual labour and TA/DA payment

through bank

101

(150 persons) Forwarding cheques to Bank relating to

salary/OTA/Spl. Allowance/ Other All./ DA Arrears/LTC/ Bonus/ GPF/Conv./Motar Car/HBA/Comp. etc.

46000 persons

10 Forwarding Cheques to private party 5500 Miscellaneous Work

1 Replies to RTI Applications 34 2 Submission of monthly data relating to TDS to

P&AO for 24G & 26G 12 3 Submission of Quarterly data relating to TDS to

Income Tax Department (4 for employees and 4 for other than employees)

8 statements(24000 data yearly) and 2500

parties 4 Submission of Correction Statements of TDS Data

to Income Tax Department *63 statements 5 Maintenance of Pay Bill Registers, Bill Registers

and ECR Registers 6 Preparation of monthly statement showing the

Processed and Pending Bills 7 Reconciliation of Monthly Expenditure with P&AO

Preparation of Monthly Expenditure Statement (Head-wise)

8 Preparation of Revised Estimates and Budget Estimates pertaining to Branch

* 4 Quarters pertaining to F.Y. 2010-11 and 2 Quarters for 2012-13 and 2 Quarters for 2013-14

102

2. COMPUTER (HARDWARE & SOFTWARE) MANAGEMENT BRANCH

A. SOFTWARE (1) FUNCTIONS

1.114 The Software Unit of the Branch has been arranging to provide necessary

technological support for managing different activities of the Secretariat and also to meet

the information requirements of Members of Parliament. Keeping pace with the

continuous growth in the requirements of Members of Parliament and the rapid

developments in the field of information technology, almost all the activities of the Lok

Sabha Secretariat have been computerized.

1.113 The Software Unit coordinates several activities, viz. software development,

software procurement, their distribution and maintenance, updating of Home Pages of

Lok Sabha and of the Hon’ble Speaker on daily basis and other technical aspects of

computerization, including e-governance in Lok Sabha Secretariat, etc. It is responsible

for maintaining the digital library which contains CDs and software for use of members of

Parliament and officers/staff of Lok Sabha Secretariat. The Software Wing also attends

to the activities pertaining to the development of web pages as and when required as well

as several ad hoc items, viz. briefs, background notes, etc., and when assigned.

(2) WORK DONE DURING THE YEAR 2015 1.115 The break-up of the work done in the Unit during the year was as under:-

Sl. No. Job Element Nos. of items 1. No. of Lok Sabha Questions processed & updated on

the Lok Sabha Webside 16,384

2. No. of Supplementary Questions uploaded on the Lok Sabha Website

162

3. No. of Lok Sabha Debates (Days) indexed (4th , 5th , 6th, Session of 16th Lok Sabha)

62 days

4. Issue/Return of CDs No. of CDs issued No. of CDs returned

40 29

5. No. of emails (MPs/LSS) created 41

103

B. HARDWARE UNIT

(1) FUNCTIONS

1.116 The Computer (HW&SW) Management Branch manages different activities of

computerization and support services in the Secretariat. It has two Units, viz. Hardware

Unit and Software Unit.

1.117 The Hardware Unit deals with procurement of computer hardware/peripherals,

their inventory management, maintenance and distribution to Officers/Branches of Lok

Sabha Secretariat, Offices of Political Parties, allied agencies, at the residences of HS, HDS, LOP and Officers of the rank of JS and above. The Unit has also been entrusted

with the work of providing networking facilities to Officers/Branches of the Secretariat as

well as offices of Ministers in Parliament House Complex. The Unit has a separate Cell known as Members Query Booth (MQB) to deal with financial entitlement of Members of

Lok Sabha for purchase of Computer Equipment.

(2) WORK DONE BY HARDWARE UNIT DURING THE YEAR 2015 1.118 The break-up of the work done in the Hardware during the year was as under:-

(a) Requests of Computer hardware/peripherals/Servers received from various Officers/Branches were processed and the following items were procured:

Sl. No. Name of Computer Hardware/Accessories

Procured Quantity

(i) Apple Macbook Pro Laptop 1

(ii) Laptop 11

(iii) I-pad (Apple) 6

(iv) Pen Drive (16 GB and 32 GB) 15

(v) Fuser Assembly Kit 6

(vi) Portable Hard Disks 08

(vii) Scanner 10

(viii) Blade Server 6

(ix) Blade Enclosure 1

(x) Rack 1

(xi) Unified SAN 1

(xii) SAN Switch 2

(xiii) VTL 1

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(b) Requests of Networking Items/peripherals received from various Officers/Branches were processed and the following items were procured:

Sl. No. Name of Computer Hardware/Accessories Procured

Quantity

(i) UTP CAT 6 Cable, (305 meter, Box) 14 (ii) Patch Cable 2 Mtrs. ( 7 feet) 170 (iii) Patch Cable 1 Mtrs. ( 3 feet) 170 (iv) Patch Cable 3mtrs. ( 10 feet) 55 (v) Patch Cable ( 15 feet) 37 (vi) Patch Cable ( 30 feet) 2 (vii) Information Outlets 175 (viii) Jack Panel 5 (ix) Wire Manager 2 (x) Switches 11

(c) The following new computer hardware/ accessories were issued:-

Sl. No.

Items of work Quantity

(i) PEN DRIVE 17 (ii) SCANNER 10 (iii) TABLET PC 02 (iv) LAPTOP 11 (v) FUSER ASSEMBLY 6 (vi) Blade Server 6 (vii) Blade Enclosure 1 (viii) Rack 1 (ix) Unified SAN 1 (x) SAN Switch 2 (xi) VTL 1

(d) The following active and passive components of LAN for providing

internet connections were issued:-

Sl. No. Items of work Quantity (i) Network Switches 11 (ii) UTP CAT 6 Cable (305 meter, Box) 14 boxes (iii) Patch Cable 2 Mtrs. ( 7 feet) 170 (iv) Patch Cable 1 Mtrs. ( 3 feet) 170 (v) Patch Cable 3mtrs. ( 10 feet) 55 (vi) Patch Cable ( 15 feet) 37 (vii) Patch Cable ( 30 feet) 2 (viii) I/O’s 175

105

(e) The following Computer hardware were surrendered by Branches/Officers:-

Sl. No. Items of work Quantity (i) Desktop and CPU 370 (ii) UPS 370 (iii) Printer 100 (iv) PALMTOP 10 (v) Pen Drive 10 (vi) Tablet 01

(f) The following computer hardware were buy backed by Officers/ Party Offices: -

Sl. No. Items of work Quantity (i) Laptop 04 (ii) Palmtop 02 (iii) Printer 06 (iv) Desktop 05 (v) UPS 05 (vi) Tablet PC 01

106

3. DISTRIBUTION BRANCH (1) FUNCTIONS

1.119 Distribution Branch is a service Branch. Besides acting as the receipt and issue

Branch of the Lok Sabha Secretariat, this Branch render the following services to the

Members of Lok Sabha:-

(i) Circulation of Parliamentary Papers to Members, Ministries and others. (ii) Circulation of Papers to Members of various Departmental Related

Standing Committees, other than Parliamentary Committees and ad-hoc Committees.

(iii) Maintenance of information regarding whereabouts of members for

delivery of Dak to them. (iv) Despatch of communications received from Members to Ministers and

Officers of the Ministries/ Departments of Government of India. (v) Compilation, printing and distribution of List of Members of Lok Sabha

and Council of Ministers. (vi) Resographing of proceedings of the House and Reports of all

Parliamentary Committees, preparation and distribution of sets thereof. (vii) Marking, sorting out and despatch of copies of their speeches in the

House to members for correction. (viii) Supply of extra copies of their speeches to Members and Ministers on

demand. (ix) Distribution of printed copies of Debates and Reports to Members and

other parties on demand. (x) Sale of Personalized and Generalized D.O. letter heads stationery to

Members through Publications Counter located in Parliament House. (xi) Receipt of Lok Sabha Secretariat Publications and Annual reports, etc.

from Ministries and their distribution to members through the Publications Counter.

(2) WORK DONE DURING THE YEAR 2015 1.119A The break-up of the work done in the Branch during the year was as under:-

Items of work Out-put Letters, Publication sets, received from outside and distributed to Officers/Branches of the Secretariat

40,135

Questions received 15,760

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Dispatch Section

Letters etc. despatched through General Section 47,577

Letters etc. despatched through Committee Section 1,51,007

Letters etc. despatched through Parliamentary Section 90,052

No. of copies of Parliamentary and other allied papers circulated to Members of Lok Sabha

73,993

Publication Section

Bill received (copies) 11,17,550

Bills distributed (copies) 7,88,350

Reports received (copies) 1,97,205

Reports distributed (copies) 81,625

Printed Debates received (copies) 38,066

Printed Debates distributed (copies) 21,040

List of Members received 3,000

List of Members distributed 2,000

Council of Ministers received 3,000

Council of Ministers distributed 2,130

Publication Counter

Number of Ministerial/LSS publication received 674

Number of copies of publication received 1,20,510

Number of copies of publication distributed 27,739

Resographing Section

Total No. of impressions taken out (Resograph) 93,05,799

ADDRESSOGRAPH SECTION

Total No. of embossing on envelopes 2,22,400

FAX MACHINE

Fax message received 3,735

Message faxed out 3,226

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4. GENERAL PROCUREMENT BRANCH

(1) FUNCTIONS 1.120 General Procurement Branch is central procurement Branch of the Secretariat for

all types of stationery, printing paper, various folders, bindery articles, sanitation items,

souvenir items, livery items, papers, fax machines, photocopier machines and

machines/printers for Printing, Rota Print, ‘D’ Branch and other Branches/Offices. Apart

from Annual Maintenance Contract (AMC)/ Full Service Maintenance Agreement (FSMA)

for the machines, the Branch also acts as Secretariat to the Livery and Purchase

Committees. This Branch has also been allocated the responsibility of disposal of the

items recommended for condemnation by the Condemnation Committee.


Award of Contracts Contracts have been awarded to the firms on the recommendations of the Purchase Committee and Livery Committee and after approval of the same by the SG. In addition to the procurement of the items on rate contract for use of the Secretariat on recurring basis, the Branch also procured items required in connection with (i) hosting of National and International events/conferences by Lok Sabha, (ii) training programmes organized by BPST; and (iii) events organized by Children’s Corner and also items as and when required for other branches of the Secretariat as per the laid down procedure. Souvenir items Various souvenir items as demanded by Conference Branch and BPST and Sales and record Branch/Museum shop from time to time have been purchased directly from various State Government Emporia and also from vendors who have been awarded contract for souvenir items. Livery Items During the year apart from providing fabric and other livery items for the entitled officers of Lok Sabha Secretariat, General Procurement Branch also attended to the work relating to meeting of Review Committee for Livery items .

Compilation of information for inclusion in Lok Sabha Diaries, 2015 The Branch has compiled the information relating to addresses and telephone numbers of dignitaries of Parliament , MPs, Union Government, State Governments , and other information for inclusion in the Lok Sabha Diaries- 2016. Livery and Purchase Committee matters The Branch provided secretariat support to the Livery and Purchase Committees envisaging preparation of Memoranda containing analysis of the bids, comparative statement of rates received from the respondent firms and framing the terms and conditions for consideration by these Committees. Minutes of the meetings of the Committees held during the year were prepared and recommendations/decisions were implemented.

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5. GENERAL STORES BRANCH (1) FUNCTIONS 1.122 The General Stores Branch mainly arranges transactions of all kinds of material

(including receipt of deliveries, storage, distribution of stationeries and other items

including office machines/equipment and livery items) that are issued to the Offices of

HS/HDS/LOP/SG, Officers and Branches of the Secretariat. Demands in the form of

indent are placed by General Stores Branch with the General Procurement Branch based

on the consumption pattern of last three years. Deliveries of these items are received

from suppliers/firms as per the procurement orders placed by the General Procurement

Branch on the basis of the indents sent by this Branch. The criteria for procurement and

distribution of all these items which run into large numbers/quantities are entitlement and

demand based on average consumption and policies of the Secretariat.


1.123 The break-up of the work done in the Branch during the year was as under:-

(i) Assessment of requirements of all entitled and demand based items for the whole year of various articles under the functional scope of the General Stores Branch, was compiled in the beginning of the year, based on the average consumption pattern of the last three years, and also keeping in view the estimated demands placed by the Branches and Offices of the Officers. After administrative approval of the assessments, demand indents for quarterly requirement of items/articles were placed with the General Procurement Branch.

(ii) Supplementary demand indents were also placed with General Procurement Branch for purchase of any specific and unforeseen items that were required

(iii) List of entitled officers/staff for Official Uniforms and other livery items to be issued during the year were drawn up from the Uniform issuance Registers and sum total of requirements of fabric and livery items were consolidated and updated based on new entitlements due to transfer of staff/officers and demand indent of all such items were sent to the General Procurement Branch.

(iv) Request for new machines and articles were processed and the same were procured through the General Procurement Branch. Replacement of old photocopiers and fax machines are done based on the recommendations of the service Engineer through his inspection and functional and economic viability report of a specific machine, and if, it is found by him that the machine has already outlived its normal working life, i.e. five years and the same is no more economically viable in its function.

(v) The work relating to assessment, receiving, sorting out and distribution of Lok Sabha Diaries 2016 was taken up during the year 2015. After receiving diaries from Printers, the same are distributed to the MPs/High Offices/Officers/Staff of the Secretariat as well as the retired Officers in a record time period. Printing and distribution of Deepawali/New Year

110

greeting cards/card calendars were also done. Also provided wall calendar to the officers/Branches of the Secretariat received from DAVP. Similarly, New Year Giveaway items were assessed and indents placed with General Procurement Branch and after receiving the same from the suppliers these were also issued to High Offices/Officers and staff of the Secretariat.

(vi) Bills of briefcases/Ladies purse received from entitled officials of Lok Sabha Secretariat were sent to B&P Branch for reimbursement after taking approval from competent authority.

(vii) Work relating to obtaining ply permission of vehicles of supplier firms/companies from DCP Office to deliver the consignments at Parliament House Annexe.

(viii) Work relating to making entry passes of representatives of various firms/companies to deliver the required items in the store.

(viii) Routine requests/demands for stationery and other items received from offices of HS/HDS/SG/Chairpersons of various parliamentary committees and branches were processed and taken approval from competent authority and the same were procured through the General Procurement Branch .

(x) The job element of the General Stores Branch entail assessment of demands and processing of request for stationery items required. As such variations in the consumption/requirement are demand based.

(xi) Condemnation of various machines such as photocopier, fax, miscellaneous machines, old briefcases and other miscellaneous items etc. was taken up and got approval from competent authority and list sent to G.P. Branch for condemnation process.

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6. GENERAL WORKS BRANCH

(1) FUNCTIONS 1.124 General works Branch is responsible for overall maintenance/ upkeep and

provision of infrastructure facilities in Parliament House Complex, which includes

Parliament House, Parliament House Annexe and Parliament Library Building. The

Branch is also responsible for providing infrastructure facilities at 36, GRG road, 21 & 23

Mahadev Road, and CRPF Complex at Sector 12, R. K. Puram. Further, this branch has

also been entrusted with the projects (i) Construction of Parliament House Annexe

Extension Building (ii) Construction of residential accommodation at Sector-2, R.K.

Puram for officers and staff of the Secretariat (iii) Construction of Integrated Boundary

Wall, Parliament House Complex and (iv) Re-designing of kitchen in Parliament House

Annexe and designing of kitchen in Plot No. 118, Parliament House. The other

responsibilities assigned to the Branch include planning for new projects, infrastructure

facilities to LSTV Channel, Parliamentary Museum & Archives, Children Corner, booking

of Committee Rooms in Parliament House Complex, facilities for Parliamentary

Conference(s) held in Parliament House Complex or organized outside the Secretariat,

sanction of new and parallel telephone connections; payment of EPABX telephone bills,

installation/ maintenance of statues/ procurement and maintenance of mural paintings,

work relating to catering facilities in Parliament House Complex, installation and

maintenance of Solar Energy system in Parliament House Complex, allotment of office

accommodation to Parliamentary Parties and officers/offices of the Secretariat, work

relating to disposal of waste paper and coordination with various allied agencies for

different works assigned by the competent authority. The work relating to floral tributes

to National Leaders and former Speakers, whose portraits have been put up in the

Central Hall, is also being looked after by General Works Branch after its transfer from

Conference Branch in 2005. Presently 32 (thirty two) floral tribute functions are

organized on the occasions of Birth Anniversaries of National Leaders and Former

Speakers of Lok Sabha. Besides above, this branch also look after the maintenance and

restoration work of art works/ portraits/ statues/ murals installed in Parliament House

Complex. On the requests of Ministry of Social Justice and Empowerment, necessary

arrangements are made/directions are given to the concerned agencies for making

arrangements on the occasion of birth /death anniversaries of Dr. B.R. Ambedkar at his

statue installed in Parliament House Complex. Arrangements are also made for

organizing the floral tribute function on the occasion of birth anniversary of Babu

Jagjivan Ram at his statue installed in Parliament House. Residences of Hon‘ble

Speaker, Hon‘ble Deputy Speaker and Secretary- General are also maintained by

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General Works Branch. Inspection /visits are also organized at regular intervals to

review the progress of ongoing maintenance civil/electrical works in Parliament House

Complex. The fire fighting inspection in all the three buildings in Parliament House

Complex are conducting at regular intervals by CPWD alongwith the Security personnel

and the shortcoming notices at the time of inspection are forwarded to CPWD for

necessary action. Deficiencies pointed out during the inspection are sent to General

Works Branch and the same are sent to concerned Wings of CPWD for follow-up action.


Sl. No. Items of work No. of Proposals

1. Requests received including sanction conveyed for Civil works in P.H. Complex including 21&23 Mahadev Road and 36 GRG Road

462

2. Requests received including sanction conveyed for Electrical/AC/Sound Works in P.H. Complex including 21 & 23 Mahadev Road and 36 GRG Road

329

3. Requests for Catering services in P.H. Complex

(Civil/Electrical/Others)

155

4. Status of Staff Quarters at Sector – 2, R.K. Puram Project work has been

completed and handed over to AN-II for allotment. Work under defect liabilities is in progress

5. Status of Extension to Parliament House Annexe

Building Project Internal finishing and external development work including development of open plaza, connecting corridor is in progress.

6. Statutes /portraits (i) Requests received (ii) Portraits/statues unveiled

24 Nil

7. (i) Requests for Booking of Committee Roo

Hall/PDR (in PH, PHA and PLB) (ii) Mavalankar Auditorium

2882

0*

113

(iv) GMC Balayogi Auditorium and Central Hall

53

8. (i) Telephone requests received from various Branches/officers in P.H. Complex

(ii) Telephones/extension provided (iii) Payment to telephone bills

105

41

12

9. Dish Antenna system/Cable Connections including AMC

56

10. Requests received for various furniture items in P.H. Complex including sanctions conveyed

512

11. Requests received for posting/transfers in CPWD 32

12. Requests for arrangements of various functions/events organized in P.H. Complex

57

SITTINGS OF THE COMMIITTEES

S. No. Name of the Committees Number of the sittings

1. Joint Committee on Installation of Portraits/Statues of National Leaders and Parliamentarians in Parliament House Complex

Nil

2. Joint Committee on Food Management in Parliament House Complex

4

3. General Works Committee 6

Miscellaneous work

(i) Annual contract for disposal of waste paper for one year w.e.f. 1.1.2016 to 31.12.2016 has been awarded.

(ii) Revision of rates of eatable items served by Northern Railway Catering

Services in P.H. Complex w.e.f. 1-1-2016 (iii) The subsidy claims for the 2014-15 in respect of expenditure incurred by

the Northern Railway Catering Units in Parliament House Complex were examined by the Branch. The subsidy claim has been vetted by the Ministry of Finance and the same has been processed for payment.

Secretarial Assistance provided to Committees

(i) Joint Committee on installation of Portraits/statutes of National Leaders

and Parliamentarians in Parliament House Complex. (ii) Joint Committee on Food management in Parliament House Complex. (iii) General Works Committee

114

7. HERITAGE MANAGEMENT BRANCH

(1) FUNCTIONS

1.126 The functions/work profile of the Heritage Management Branch as intimated by

Administration Branch-I vide their note dated 08.03.2013 are as under:-

(a) Scrutinizing all proposals of CPWD works (electrical/civil) in so far as they relate to repair, improvement, addition and alternations in the Parliament House;

(b) Scrutinizing the proposals regarding the need for infrastructural requirements of Parliament Security Service for installation or removal of security equipment and gadgets;

(c) Overseeing all interior decoration proposals;

(d) Vetting the proposals of Horticulture Division for laying of flower beds and for new plants;

(e) Maintaining and conserving all paintings and sculptures in the Parliament House Complex; maintaining their inventory including valuation and keep a record of their photographs;

(f) Suggesting and procuring paintings and sculptures worthy to be displayed in Parliament House Complex;

(g) Coordinating efforts for removal of obstructions in the fire exit routes in PHC;

(h) Suggesting improvements in the maintenance procedures;

(i) Liaisioning with Archaeological Survey of India for training of Lok Sabha Secretariat personnel;

(j) Liaisioning with other Parliaments who have conserved and spreserved their buildings;

(k) Handling all work relating to the Joint Parliamentary Committee and Standing Technical Committee on Maintenance of Heritage Character and Development of Parliament House Complex;

(l) Preserving of old building plans of Parliament House Complex;

(m) Exercising constant vigil over any activity which is likely to cause long term damage on the Heritage Character of the building.


(a) Preparation of Memoranda on the following issues/proposals for placing before Technical Committee and JPC:-

(i) Provision of Piped Natural Gas (PNG) to the kitchen in

Parliament House. (ii) Replacement of the Martyr stone plaque near Building

Gate No. 11 Parliament House.

115

(iii) Refurbishment/redesigning of Committee Room No. 62, 63, and 53 Parliament House.

(iv) (a) Increasing the number of separate toilets for

ladies in Parliament House.

(b) Renovation/up-gradation of Toilet No. 4, Parliament House.

(v) Rehabilitation work in various distressed rooms and

common areas from Ground Floor to Third Floor, Parliament House.

(vi) Seismic strengthening of 2nd and 3rd Floor including Supply, Installation, Testing and Commissioning (SITC) of Electrical accessories, Parliament House.

(b) Examination of various proposals before sending the same for

vetting by INTACH.

(c) Examination of the proposal relating to preparation of an Action Plan/Road Map for facelift, decongestion and restoration of Parliament House.

(d) Re-examination of the draft Maintenance Manual as submitted by CPWD for preparation of a revised Manual.

(e) Preparation the proposal for constitution of Technical Committee on Maintenance of Heritage Character and Development of Parliament House Complex for 16th Lok Sabha;

(f) Supply of information to Information Cell, with regard to various RTI applications received from time to time;

(g) Preparation of information regarding write up Annual Administrative Report for the year 2014 and transmission of same to O&M Section;

(h) Supply of information to various Branches/services i.e. LARRDIS, Table Office, CB-I etc. about work profile, functioning and work done by the Branch 0for inclusion in various publication brought out by them from time to time.

(i) Handling all work for convening the meeting of Technical Committee on Maintenance of Heritage Character and Development of Parliament House Complex.

116

8. INTEGRATED FINANCE UNIT (IFU)

(1) FUNCTIONS

1.128 Integrated Finance Unit (IFU) headed by Financial Adviser to provide assistance

to Secretary-General, Lok Sabha in financial matters.

(i) all the work connected with preparation of Budget Estimates of Lok Sabha and its Secretariat;

(ii) to assist the Secretary-General, Lok Sabha in planning, programming, budgeting and monitoring of expenditure of the Secretariat;

(iii) to assist the formulation of schemes, projects by all branches right from the initial stages;

(iv) to assist in Budget formulation, scrutiny of projects and post – budget vigilance to ensure that there are neither considerable shortfall in expenditure nor unforeseen excesses for which provisions have not been made either in the original Budget or in the Revised Estimates;

(v) to monitor the progress of the schemes against the Budget and preparation of performance Budget of the secretariat; and

(vi) to render advice on financial matters.


Budget Committee (i) Agenda and notice for the sitting of the Committee on Budget of Lok

Sabha to be held on 21.7.2015 were finalised and circulated to the Chairman and Members of the Committee.

(ii) The Action Taken Reports of various Branches of the Lok Sabha

Secretariat and CPWD on the points raised by the Committee on Budget of Lok Sabha at its previous meetings held on 29.8.2013, 20.11.2013 and 24.11.2014 were compiled and submitted for approval of Secretary-General. Thereafter, the same was sent to the Chairman and Members of the Committee on Budget of Lok Sabha for consideration in the next sitting to be held on 21.7.2015.

(iii) The Committee on Budget of Lok Sabha under the Chairmanship of

Hon’ble Deputy Speaker, Lok Sabha, met on 21.7.2015 to discuss the Action taken Reports on the points raised by the Committee on Budget of Lok Sabha at its meetings held on 29.8.2013, 20.11.2013 and 24.11.2014.

(iv) Minutes of the above sitting were prepared and got approved by

Chairman of the committee on 10.12.2015. Relevant extracts of the minutes were sent to concerned branches of the Secretariat and CPWD for action taken report on 16.12.2015.

Budget (v) Draft proposals for Revised Estimates for the year 2015-2016 and

Budget Estimates for the year 2016-2017 under the Budget Grant of Lok Sabha alongwith Memoranda were prepared and got approved by

117

Secretary-General for placing the same before the Committee on Budget of Lok Sabha. The Committee under the Chairmanship of Hon’ble Deputy Speaker, Lok Sabha at its sittings held on 10.12.2015 approved Revised Estimates for the year 2015-2016 (Rs. 583.83 crore) and Budget Estimates for the year 2016-2017 (Rs. 613.00 crore)1 in respect of Lok Sabha and Lok Sabha Secretariat. After its final approval by the Hon’ble Speaker, the same alongwith other budget papers were sent to the Ministry of Finance for inclusion in the Union Budget.

(vi) Vote on Account: Vote on Account for four months (April to May 2015)

was prepared and sent to the Ministry of Finance on 4.02.2015.

(vii) Loans to Government Servants: Revised Estimates for 2015-16 and Budget Estimates for 2016-2017 in respect of Officers/staff of the Secretariat under the Grant No. 37 - ‘Loans to Government Servants’ were finalized and sent to the Ministry of Finance on 28.10.2015 for inclusion in the Union Budget.

Allocation: Budget Grant for the year 2015-16 was allocated to all Controlling Officers at the time of Vote on Account and final allocation. Budget Allocation under Grant No. 37 - ‘Loans to Government Servants’ was also made.

(viii) Surrender of Savings: A review of expenditure incurred under various

Heads and committed expenditure to be incurred upto 31.12.2014 was undertaken and savings of Rs.54.48 crore relating to the year 2014-15 were surrendered to the Ministry of Finance on 9.2.2015. A complete review of expenditure upto 15.3.2015 and committed expenditure to be incurred upto 31.3.2015 was undertaken. Accordingly, final savings of Rs. 33.03 crore were surrendered to the Ministry of Finance on 19.3.2015.

(ix) Proof of Detailed Demands for Grants in respect of Demand No. 79 - Lok

Sabha for the financial year 2015-16 was checked and returned to Ministry of Finance on 5.03.2015.

(x) Approval of Department of Economic Affairs of Ministry of Finance was

obtained to open the new Object Head viz. ‘Advertising and Publicity’ under Sub-Minor Head Lok Sabha Secretariat.

(xi) Computerisation of Budget – e-wisdom: Vote on account final

allocation reports were modified and fresh report of allocation under vote on account were made on work related to surrender of savings and compilation of monthly expenditure.

Performance Report A month-wise performance report during January 2015 to December 2015 showing the following aspects was put up for the perusal of Secretary-General:-

118

Important financial decisions taken during the month Month-wise Statement of Expenditure for the Financial Year 2014-2015 (January 2015 to March 2015) and 2015-16 (April 2015 to December 2015) under various Units of Appropriations duly indicating the Progressive Totals and percentages compiled by IFU.

Review of Monthly Expenditure with percentages as required to be furnished to the Ministry of Finance.

(Month-wise analysis of Bills received and processed by the Bills & Payment Branch and pendency statement.

Important matters on which financial advice was rendered during the month

Monitoring of Expenditure Review of Monthly Expenditure under various heads with percentage of expenditure was sent to Ministry of Finance for the period from 1.1.2015 to 31.12.2015. Audit Replies/clarifications were furnished to DGACR on the Audit Inspection paras pertaining to Budget of Lok Sabha and Lok Sabha Secretariat for the year 2014-15 on 27.8.2015.

Annual Administrative Report Prepared Annual Administrative Report for the year 2014

Financial Advice

Total no. of financial advice were rendered to: 147

Total no. of information were provided under RTI Act, 2005 14

119

9. MEMBERS’ SALARIES AND ALLOWANCES BRANCH (Including Joint Committee on Salaries and Allowances of Members of Parliament)

(1) FUNCTIONS 1.130 The main functions of the Members’ Salaries and Allowances Branch are:-

(i) Payment of salary, allowances (including TA/DA) to Officers of Parliament, Leader of Opposition and Members of Lok Sabha;

(ii) Salary of PAs of Members;

(iii) Reimbursement of medical claims of Officers of Parliament, Leader of Opposition and Members of Lok Sabha;

(iv) Sanction of conveyance advance to Members;

(v) Grant of pension to ex-members and their families (wherever applicable);

(vi) Payment to Air India, Railways, Department of Telecommunications (MTNL) and NDMC for the services rendered by them to the Officers of Parliament, Leader of Opposition and Members of Parliament on account of their statutory entitlement;

(vii) Payment to the host organizations on account of charges incurred by them towards making arrangements for boarding, lodging and transportation for the Parliamentary Committees while on study tour;

(viii) Preparation of TA/DA bills, advances, etc. for Members of the Indian Parliamentary Delegations going abroad.

(ix) Payment of allowances to non-official witnesses summoned to give evidence before Parliamentary Committees;

(x) Payment for the maintenance charges of vehicles earmarked for members;

(xi) of computer equipments by Members as well as reimbursement of bills for the purchase of computer equipment by Members to the concerned agency, as the case may be;

(xii) Issue of Exchange Orders to Members of Parliament for travel in connection with official work;

(xiii) Preparation of the Budget Estimates relating to MSA Branch;

(xiv) Supply of information to Information Cell under the Right to Information Act, 2005.

(xv) Providing secretarial assistance to the Joint Committee on Salaries and Allowances of Members of Parliament and follow up of the recommendations made by them from time to time. The Branch also attends to the work emerging out of amendments in the Salary, Allowances and Pension of Members of Parliament Act, 1954 and Rules made there under.

120



Sl. No. Job elements No. of Bills

(i) Salary Bills of Officers of Parliament 24

(ii) TA/DA Bills of Officers of Parliament 48

(iii) Salary Bills of Leader of Opposition Nil

(iv) TA/DA Bills of Leader of Opposition Nil

(v) Salary Bills of Members of Lok Sabha 423

(vi) Salary Bills of PAs to Members of Lok Sabha 424

(vii) TA/DA Bills of Members of Lok Sabha 8851

(viii) TA/DA Bills of Consultative Committee Meetings 341

(ix) Final Settlement of accounts of Ex-MPs 31

(x) Advance/Settlement of Bills relating to IPD going abroad 24

(xi) Payment to MTNL (No. of Bills) 56

(xii) Payment to NDMC (No. of Bills) 25

(xiii) Payment to Indian Airlines (No. of Invoices) 3919

(xiv) Exchange Orders issued 2672

(xv) Conveyance Advance sanctioned to MPs Nil

(xvi) Settlement of Committee Tour Bills 131

(xvii) Pension Revised/Sanctioned to Ex-MPs 70

(xviii) Family Pension 41

(xix) Reimbursement of Medical Claims of MPs including

HS/HDS

355

(xx) Miscellaneous payment (maintenance of vehicles) 34

(xxi) Number of Bulletins issued by the Branch 16

(xxii) Typing work 20000

pages

121

(xxiii) Payment to Railway for travel facilities to MPs/Ex-MPs 14.474 crores

(xxiv) Supply of information under the Right to Information Act, 2005 relating to the Branch.

337 cases

Preparation of Revised Estimates 2015-16 and Budget Estimates 2016-17 relating to the Branch.

Joint Committee on Salaries and Allowances of Members of Parliament: The Joint

Committee on Salaries and Allowances of Members of Parliament is constituted in

pursuance of section 9(1) of the Salary, Allowances and Pension of Members of

Parliament Act, 1954.

(3) FUNCTIONS: 1.132 The functions of the Joint Committee are to make rules in consultation with the

Central Government to provide for all or any of the matters referred to in sub-section (3)

of section 9 of the Salary, Allowances and Pension of Members of Parliament Act, 1954.

(i) Number of Sittings held: 8

(ii) Minutes of Sittings of the Joint Committee prepared and circulated: 8

(iii) Reports of the Joint Committee: The Joint Committee do not present any report to either of the Houses of Parliament.

(iv) Study Tour of the Joint Committee: The Joint Committee did not

perform any tour in the year 2015.

1.133 The Branch attended to the queries raised by Members/ex-Members in respect

of their Salary, TA/DA, Pension, etc. and information furnished to the Government

Departments/State Government with respect to the entitlement of salary, allowances and

other facilities available to Members of Parliament.

(4) Specific Procedural and Policy Changes: Nil

122

10. MEMBERS’ SERVICES BRANCH (Including House Committee)

(1) FUNCTIONS I.134 The Branch deals with various amenities/services provided to the Members of

Lok Sabha. Main functions of Members Services Branch are as follows :

(i) Allotment of regular and temporary residential accommodation to MPs (LS) in New Delhi;

(ii) Accommodation in Western Court Hostel for guests of MPs; (iii) Allotment of accommodation to Members on temporary basis for their

guests; (iv) Monitoring of medical facilities provided to MPs at Parliament House

Annexe, Parliament House and CGHS dispensaries located in MPs residential areas in New Delhi;

(v) Facilitate MPs and their spouse in getting passports and visas;

(vi) Monitoring of services provided to MPs’ by Income Tax Sub-Office,

Railway Booking and Reservation Office, Indian Airlines Booking and Reservation Office and State Bank of India Branches in Parliament House Complex;

(vii) Coordination with Delhi Police for security arrangements in Members’

Residential localities;

(viii) Sanction for providing telephone, Mobile connections to MPs;

(ix) Transport arrangement for MPs through Transport Desk;

(x) Availability of Taxis etc. at Taxi stands near MPs residential areas as well as Parliament House Complex;

(xi) Liaisoning with NDMC, CPWD and Rent Section of Directorate of

Estates with regard to their services for MPs’; and

(xii) Any other work relating to amenities/services provided to MPs of Lok Sabha allotted from time to time.

HOUSE COMMITTEE

1.135 MS Branch provides Secretarial assistance to the House Committee of Lok

Sabha which deals with all matters relating to residential accommodation for Lok Sabha

Members and exercises supervision over the facilities for accommodation, food, medical

aid and other amenities provided to Members in Members’ residences and Western Court

Hostel in Delhi.

1.136 Five sittings of the House Committee and Six Inter-Departmental Meetings were

held during the year 2015. Some of the important issues taken up for discussions in

123

these sittings included (i) progress of construction of MS Flats at Dr. B.D. Marg, New

Delhi; (ii) construction of new flats/bungalows by redevelopment of North/South

Avenues; (iii) Redevelopment of Dr. B. D. Marg (opposite to Narmada/Kaveri Flats); (iv)

Expansion of Western Court Hostel; (v) maintenance and repair work in MPs' residential

areas; (vi) water and power supply in MPs` residential areas by NDMC; (vii) security

arrangements in MPs' residential areas in New Delhi and (viii) additions/alterations in

MPs residences.


Allotments of accommodation Regular Accommodation Guest accommodation Staff Quarters Motor Garages

600 250 200 100

Western Court Hostel Requests processed for allotment of

accommodation to Members on temporary basis for their guests in Western Court Hostel.

Cancellations filed for overstay in suites in

Western Court Hostel.

2200

52

MTNL/BSNL Requests received from MPs for telephone

connections (including mobile and internet) forwarded to Liaison Office, MTNL/BSNL.

900

Medical Facilities Posting/transfer of doctors/para medical

staff in Medical Centre, Parliament House Annexe, First Aid Post, Parliament House and CGHS dispensaries located at residential areas of MPs. Postings and transfers of CPWD staff.

7 doctors

Nil

Transport Facilities

(i) No. of trips made by MPs’ special vehicles (10 Innovas + 7 DTC versa) between Parliament House complex and MPs’ residential areas/Central Govt. Offices.

(ii) Providing vehicles to Conference Branch, BPST.

34000 Trips (approx.

20 times

124

Requests for VISA Notes/Passports Applications received for renewal/issue of

new Diplomatic Passports. Requests of MPs forwarded to the Ministry

of External Affairs for issue of visa notes to Hon’ble MPs/Spouses.

140

190

Major item of work completed/being pursued.

1. Progress of construction of MS Flats for

Members of Lok Sabha at Dr. B. D. Marg, New Delhi.

2. Redevelopment of North/South Avenue 3. Re-development of Dr. B. D. Marg.

The construction work of Narmada was completed in December 2014 and Kaveri Block was completed in November 2015 and both the Blocks were inaugurated by Hon'ble Speaker on 02.12.2015. House Committee of both the Houses have accorded approval for plan outlays of CPWD to redevelop North Avenue and South Avenue for construction of new duplex Bungalow-type accommodation. Accordingly, CPWD had submitted the proposal of demolition of flat Nos. 1-64, North Avenue in the first phase. CPWD has submitted an enabling estimate of Rs.70,35,000/- for AA/ES and necessary approvals have been granted. Further, CPWD has furnished a preliminary estimate of Rs.58,12,34,000/- (Rs.Fifty Eight Crore Twelve Lac & Thirty Four Thousand only) for AA/ES and the same is under consideration of the House Committee. The issue is presently pending by the House Committee due to some structural change suggested by Rajya Sabha, House Committee as well as M/o URD. The Committee initiated the process of re-development of Dr. B. D. Marg, i.e. constructing three blocks similar to Narmada and Kaveri. The matter is under active consideration of M/o URD, CPWD and other agencies and they are in the process of obtaining necessary permission from various agencies as the proposed site comes under LBZ area.

125

4. Expansion of Western Court Hostel.

As directed by the House Committee, Lok Sabha M/o URD and CPWD have initiated steps for expansion of Western Court Hostel with a proposal to construct 88 suites for allotment of transit accommodation to the newly elected Members. The drawing of the said project has already been approved by the House Committee, Lok Sabha in its sitting held on 23.11.2015 and directed the M/o URD, CPWD and other agencies to obtain necessary NOC's from various agencies for commencement of construction in the year 2016.

RTI - pertaining to facilities to MPs, accommodation, Guest accommodation, transit accommodation, transport etc.

112

Other services provided

Processed requests of Members for carrying out certain additions/alterations/repairs etc. and supply of furniture at their residences

Requests received from MPs for

installation of electrical appliances, viz. Air-conditioners, fans, boilers, aquaguards, coolers, geysers, etc.

Requests of MPs processed and

forwarded for allotment of army disposal vehicles

272

660

25

Monitoring of works of Agencies A. MTNL& BSNL

Requests for new MTNL & BSNL telephone connections attended to :

New telephone connections opened in Delhi.

Constituency telephone connections

Delhi telephone for Internet BB

Mobile telephones’ connection Telephone connections shifted

160

160

145 (including telephone for internet, BB)

200

145

203

126

FTTH Connection opened Other works:-

Complaints related to telephone/ Broadband/ Mobile/ I.Pad has been attended during the year and resolved the same properly.

B. NDMC No. of cases of electricity/water

connections. No. of cases of disconnections.

Number of Lok Sabha MPs’ Electric/Water bills handled

Number of MPs’ complaint received/ attended to.

The quarries from the MPs' attended

telephonically.

Referances sent to Chairperson/Secretary,

NDMC by the Hon'ble MPs for civil works

pursued to diffrent department of NDMC. C. Air India

Bookings made by Air India Office in Room No. 131 (PH).

D. Railway Reservation facilities

Reservations made by the Railway Reservation Office, Parliament House/Reception.

E. Medical Facilities

No. of patients attended to by the Doctors at First Aid Post (PH)

No. of patients attended to by the

Doctors at Medical Centre, PHA. F. State Bank of India

Monitored Banking arrangements for MPs and Ex-MPs through the State Bank of India Sub-Office (PH &

430

804

642

260

16000

225

9112

MPs - 79,000 (Approx.) Ex. MPs – 1,20,000 (Approx.)

18095

MPs : 17250 Ex. MPs. 15203

Family Members of MPs and Ex. MPs 12653, Journalists- 298 and Others – 14368 – Total - 59772

127

PHA):-

No. of new accounts opened for MPs during the Year.

Total No. of Accounts

No. of new Accounts opened for Ex-

MPs during the year. Total No. of Accounts No. of Accounts closed during the year.

Other items of work handled by the SBI during the year 2014 for MPs/Ex-MPs:–

(i) Car loan sanctioned (a) No. of loans (b) Amount (ii) Pension Loan sanctioned (a) No. of loans (b) Amount (iii) Personal Loan sanctioned (a) No. of loans (b) Amount (iv) Housing Loan sanctioned (a) No. of loans (b) Amount (v) Credit Card and Internet Banking

facility extended to all MPs (vi) SBI Mutual Fund and SBI Life

products offered to the tune of more that Rs. 4.00 crores during the year 2015.

(vii) Issuance of INB, MBS, Debit/Credit Cards and other alternate Channel products.

H. Income Tax Cell No. of MPs attended to by the Income

Tax Cell in PHA.

I. CPWD Additions/Alteration carried out at residences of MPs

323

5465

77

1400

272

44 5.23 Crs.

5

18.00 Crs. 5

25.00 Crs. 5

2.60 Crs.

50 Besides many MPs get Information on telephone either by themselves

or through their Secretary/Representative.

28

128

Additions/Alteration at MPs' residential areas.

(i) Providing and fixing guard room & toilets at Narmada Complex. (ii) Providing and fixing concertina coil fencing at Narmada, Kaveri, Brahmputra MS flats. (iii) Allotment of Space for installation of ATM's at MPs' Club and North Avenue, New Delhi. (iv) Renovation of MPs' canteen and club at South Avenue (Civil & furniture work).

(v) Face uplifting A&B Block (providing of granite stone wok and SS railing).

(vi) Toilet Block at Narmada and Kaveri Complex for ground staff. (vii) Covering of balconies at Narmada &

Kaveri Blocks.

(viii) Provision of Gymnasium facility and Medical facility centre in Kaveri and Narmada Complex. J. Rent Parliament Section (Directorate of Estates)

The assessment of rent is made including the charges on the furniture and other furnishing items provided to them by Government. During the year 2015 a sum of Rupees 3 crores (Approx) were recovered by this section. The visiting MPs and other VIPs were attended to their entire satisfaction. All the applications of RTI and PG cases were replied in due time. Clearance Certificates/FDC/NDC were issued in time to all MPs/ Ex-MPs wherever demanded.

129

11. SALES AND RECORDS BRANCH

(1) FUNCTIONS 1.138 The main functions of Sales and Records Branch are as under:

(i) Sale of Parliamentary Publications/ periodicals/ souvenirs/ Greeting cards/ Parliamentary Papers and Union Budget sets through Sales Counter, Reception Office, Parliament House and souvenir items with Parliament Museum logo through Souvenir Shop in Parliament Museum, Parliament Library Building.

(ii) Sale of D.O. Stationery of Members and greeting cards through Publication

Counter, Parliament House.

(iii) Sale of Parliament Publications through the Publications Division (Ministry of Information & Broadcasting) and through their outlets in different cities of the country.

(iv) Deposit sale proceeds of items at (i) to (iii) above with Bills and Payment

Branch on daily basis. (v) Appointment of selling agents for sale of Parliamentary publications across

the country.

(vi) Open Deposit Account for purchase of Parliamentary publications. (vii) Setting up of Sales Counter for sale of publications brought out by Lok Sabha

Secretariat and souvenir items with Parliament Logo at the venue of various Conferences held in Delhi and other parts of the country.

(viii) Maintenance of records of Branches of the Secretariat, retrieval/review of old

files/records of the Branches, weeding out or otherwise of old Debates, Bills and other Parliamentary publications meant for sale etc. which have outlived their utility, in consultation with the concerned Branches.

(ix) Retrieval of files and other Parliamentary publications for use and reference

of various Branches.



Sales

.No. of Parliamentary Publications sold 4315

No. of souvenir Items sold through Sales Counter and Branch 52935

No. of Souvenir Items sold at Souvenir Shop 13421

No. of Budget Sets sold at Sales Counter 755

No. of D.O. and general stationery sold including Post Card 3655

No. of Parliamentary Publications/Periodicals/Reports 435

The Branch realized and deposited sale proceeds of Rs.38,19,210/- with B&P Branch.

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Records At the commencement of the year 2015, the Records Section had in Stock 29,385

recorded files. During the year 2015, the Branch received 2650 files and 176 Reports, 95

Periodicals besides 1355 files were sent to concerned Branches.

Received Issued/Returned Back (i) Parliamentary Report 176 157

(ii) Parliamentary Debates 3080 128

(iii) Parliamentary Periodicals 340 95

(iv) Bills 213 29

(v) Files 2650 1355

Dissemination of Information on publications/items on sale List of Parliamentary Publications and Souvenir Items available for sale was updated and

a consolidated handout issued for information of Members and general public. The

contents of the handout were also made available on homepage/website of the

Secretariat.

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12. WELFARE BRANCH (1) Functions 1.140 The Primary function of Welfare Branch is to render prompt, effective and

efficient medical assistance to members of Parliament, their family members and officers

and staff of the Lok Sabha Secretariat. Granting of prospective permission for treatment /

diagnostic tests at CGHS recognized facilities, ex-post facto permissions for the treatment

taken during emergency by members of Parliament and staff and officers of Lok Sabha

Secretariat at CGHS recognized facilities or at private hospitals, Processing permission

for availing Compulsory Health Checkup Scheme for staff/officers above 40 years of age

also form the core function of the Branch. The work relating to issue of fresh CGHS

Cards to Members of 16th Lok Sabha and surrender of old CGHS Cards of members of

15th Lok Sabha is attended to by the Branch. The other important areas of the work

relates to providing secretarial assistance to Grievance Redressal Committee,

Compassionate Fund Committee, Staff Benefit Fund Committee, Meritorious Awards

Committee, Scholarship Committee etc. Besides the Branch also organizes the meetings

of Officers’ Forum, Send-Off Functions, Condolence, New Year Get Together.

1.141 Organisation of cultural events and health camps are also being handled by the

Branch. Issuing of validations slips, managing the accounts of Staff Officers’ Forum, Staff

Benefit Fund, Compassionate Fund, Scholarship Fund, Meritorious Awards Fund etc.

form a part of the Branch mandate. Preparation of the citations and medals for

Meritorious Awards, is also one of the function of the Branch. Requests of employees of

the Secretariat are also forwarded to civil / police authorities for redressal of their

grievances. Forwarding the requests of former officers to CPIC for issuing passes and

booking of holiday homes for officers / staff of the Secretariat at different locations are

also handled in the Branch. A first-aid box for symptomatic treatment is also being

maintained in the Branch.

(2) WORK DONE DURING THE YEAR, 2015 1.142 The break-up of the work done in the Branch during the year was as under:-

(i) Medical Assistance to (a) Members of Parliament 40

(b) Officers & Staff and their families 180

(ii) Number of permissions given to MPs for taking treatment in Private Hospitals under CGHS 299

(iii) Number of cases of ex-post-facto approvals for the treatment

taken by members of Parliament and their dependents 101

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(iv) Number of permissions given to staff and officers and their dependents for taking treatment in Private Hospitals empanelled under CGHS 1421

(v) Number of cases of ex-post-facto approvals for the treatment

taken by staff and officers. and their dependents 320 (vi) Number of permissions given under Compulsory Health Checkup Scheme 365

(vii) Number of cases of Surrender of CGHS Cards of MPs (15th LS) 9

(viii) Number of CGHS Cards prepared of MPs (16th Lok Sabha) 242

(ix) Number of Scholarships given to Group C Staff Nil

(x) Number of Meritorious Awards Nil

(xi) Expenditure from Staff Benefit Fund on financial assistance to staff/officers, promotion of sports and on purchase of shawls and mementos Rs. 5,34,334/-

(xii) Validation passes including Photo Identity Cards

for the Officers & Staff 84 (xiii) Lok Sabha Secretariat Compassionate Fund Nil

(providing financial assistance to the needy staff members)

(xiv) LSS Officer’s Forum (arranging meetings to discuss Total No. of sittings-

matters of common interest, bidding farewell to retiring 10 Meetings members)

(xv) Number of Send-off functions to bid farewell to retiring 12

officials

(xvi) LSS Co-op. Thrift & credit Society (facilitating the Total membership-1972

functioning of the society Annual transactions- Rs.20,31,50,053/- (xvii) New Year ceremony (get-together of the Officers &

Staff of the Secretariat 1 Other Miscellaneous Functions (i) Number of requisitions of Retired Officers forwarded 69

to CPIC for issue of their identity cards (ii) Number of applications of employees forwarded to 2 civil/police authorities for redressal of their grievances. (iii) Number of Condolence Meetings held during the year 6

(iv) Cultural Programmes organized during the year 6

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OTHER BRANCHES

1. CELL ON PARLIAMENTARY FORUMS 1.143 During the 15th Lok Sabha, the following eight Parliamentary Forums were

constituted :

(i) Parliamentary Forum on Water Conservation and Management; (ii) Parliamentary Forum on Youth; (iii) Parliamentary Forum on Children;

(iv) Parliamentary Forum on Population and Public Health; (v) Parliamentary Forum on Global Warming and Climate Change; (vi) Parliamentary Forum on Disaster Management; (vii) Parliamentary Forum on Artisans and Craftspeople; (viii) Parliamentary Forum on Millennium Development Goals.

(1) FUNCTIONS 1.144 The main function of the Forums is to equip the Members of Parliament with

information and knowledge on specific issues of national significance falling under the

jurisdiction of the respective Forum. The Forum assists Members of Parliament towards

adopting a result oriented approach on critical issues under the jurisdiction of the Forum.

The individual Forum provide a platform to the Parliamentarians to exchange ideas,

views, experiences and expertise on various issues by organizing on various

subjects/issues. The Forums also provide a platform to the Parliamentarians to interact,

in an institutionalized manner, with specialized Agencies including UN.

1.144a Another function of the Forums is to sensitise the Members about the ground

level situation of key areas of concern and equip them with technical know-how alongwith

valuable inputs from the experts from the country and abroad to enable them to raise

these issues effectively on the Floor of the Houses and in the meetings of the

Departmentally Related Standing Committees.

(2) WORK DONE DURING THE YEAR 2015 1.145 The break-up of the work done in the Forum during the year was as under:-

(i) All work relating to re-constitution of Eight Parliamentary Forums; (ii) Reminder to Party Leaders for nomination of Members for constitution of

all Parliamentary Forums;

(iii) Work relating to the constitution of new Parliamentary Forums on Corporate Social Responsibilities and Panchayati Raj;

(iv) Preparing data-base information in respect of each Forum;

(v) Furnishing information for inclusion of important events and activities of Lok Sabha during the session to JPI Branch and PPR Branch;

(vi) Updating publication titled `The Indian Parliament’;

(vii) Information on Co-Chairmanship of select committee as sought by UK House of Commons.

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2. CONFERENCE BRANCH A. CPA CELL (1) FUNCTIONS 1.146 Conference Branch (CPA Cell) attended to the work relating to Commonwealth

Parliamentary Association India (Union) Branch, India Region CPA, Conference of

Speakers and Presiding Officers of the Commonwealth, Conference of Presiding Officers

and Secretaries of Legislative Bodies in India, Conference of Chairmen of the

Committees of Parliament and State Legislatures, processing of Debit Claims, processing

of passport/visa of all delegation (IPDs) dealt with by the CPA Cell in the year 2015 and

furnish replies to RTI applications.

1.147 CPA aims to promote constitutional, legislative, economic, social knowledge and

cultural aspects of Parliamentary Democracy with particular reference to the countries of

the Commonwealth of Nations. CPA Cell coordinates with CPA Secretariat, London,

State Branches of India Region of CPA. For this, CPA Cell is engaged in the following

activities:-

(i) Annual CPA Conference;

(ii) CPA Executive Committee Meetings;

(iii) Commonwealth Women Parliamentarians (CWP) Steering Committee

Meeting; CWP Regional Group events; (iv) Meeting of Society of Clerks-at-the-Table;

(v) Coordination with Indian Parliamentary Group (IPG) about CPA’s

activities;

(v) CPA Regional Secretaries Meeting; (vi) Workshops, Seminars organised by CPA Secretariat, international

bodies and various CPA Branches viz. UK CPA Branch, Canada CPA Branch, CAPAC, ARAPAC;

(vii) Conference of Speakers and Presiding Officers and Meeting of Standing

Committee of CSPOC;CPA India Region Activities viz., organising Regional Conferences, Seminars, Workshops, Meetings of Executive Committee; CWP Constitution and its activities, maintenance of CPA India Region Accounts

(viii) North East Regional CPA Conference; (x) Study Tours undertaken by the State CPA Branch/Speakers.

1.148 CPA Cell also deals with All India Presiding Officers’ Conference (AIPOC). The

aims and objectives of Presiding Officers is primarily to secure the appropriate

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coordination of Parliamentary procedure throughout India. To achieve these objectives,

CPA Cell deals with the following items of works: -

(i) Conference of Presiding Offices and Secretaries of Legislative Bodies in India;

(ii) Conference of Chairmen of the Committees of Parliament and State

Legislatures;

(iii) Maintenance of the Corpus Fund of All India Presiding Officers’ Conference;

(iv) Standing Committees of POs and Follow- up Sub-Committee;

(v) Felicitations of newly elected Chairmen/Speakers of Legislative Bodies in India;

(vi) Identity Card for the Presiding Officers of Legislative Bodies in India;

Total No. of Annual Conference/Seminar/Workshops/related Meeting were attended to by CPA Cell -15

Commonwealth Women Parliamentarians (CWP) related events -01 CPA India Region events -02

CSPOC events -01

POs’ Conference and other related events -06

Article in ‘The Parliamentarians’ -03

RTI applications answere/disposed -38

Newly elected Chairmen/Speakers felicitated -02

B. I P U CELL (1) FUNCTIONS

1.149 Inter-Parliamentary Union Cell deals with the IPU related Conferences / Meetings

/ Workshops such as Statutory Assemblies of IPU, Specialised Conferences which are

either organized directly by the IPU or joint events organised by the organisations

recognized by the IPU. Besides IPU, Parliament of India is also a member of Asian

Parliamentary Assembly (APA), Forum of Asia-Pacific Parliamentarians for Education

(FASPPED), Asia-Europe Parliamentary Partnership (ASEP) and Asia-Pacific

Parliamentarians Conference on Environment & Development (APPCED).

1.150 The Cell also attends to the events related to Association of SAARC Speakers

Conference, G-20 Speakers Consultation, BRICS Summit and Ad-hoc Conferences such

as ASAP, India, Brazil & South Africa (IBSA), United Nations Convention to Combat

Desertification (UNCCD). The Secretarial work including Protocol and Liaison work

pertaining to the Indian Parliamentary Delegations going abroad and Inter-Parliamentary

Cooperation are done by the Cell.

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1.151 The break-up of the work done in the Cell during the year was as under:-

Events

Statutory Assemblies of IPU/ Specialised Meetings attended to -14 Invitations (for participation in conferences) processed but not attended: -27

Report

The reports on the participation of the Indian Parliamentary Delegation at the 130th and 131st IPU Assemblies were laid on the Table of Lok Sabha /Rajya Sabha. Information supplied to the Braches of the Secretariat & Other Bodies:

About 12 applications under RTI ACT, 2005 seeking information were received and desired information was supplied to the applicants through the Information Cell.

Compiled information on Indian Parliamentary Delegations visited abroad and was supplied to JPI Section, LARRDIS for inclusion in the IPG Newsletter / Journal of Parliamentary Information (JPI) / SG’s DO letter.

Updation of Web Page: The Cell had uploaded information regarding the participation of the parliamentary delegations on the Home Page of Lok Sabha at regular time intervals.

C. Other than IPU & CPA Cell (1) FUNCTIONS 1.152 Conference Branch (Other than IPU & CPA Cell) deals with Indian Parliamentary

Group (IPG); Incoming and Outgoing Parliamentary Delegations under bilateral

exchange; Best Parliamentarian Awards, Address by foreign dignitaries; Calls on

HS/HDS/SG, Lok Sabha by various dignitaries; Maintenance of Calendar of events

(including IPU / CPA Cells); Procurement and distribution of gifts (including IPU / CPA

Cells); Settlement of Bills / Hospitality Expenses etc., formation and meetings of

Parliamentary Friendship Groups etc.

1.153 The Branch makes all arrangements including Protocol and Liaison Work and

Ticketing in connection with the visiting foreign delegations, and the visits of Indian

Parliamentary Delegations going abroad.



Exchange of Parliamentary Delegations

Foreign Parliamentary Delegations’ visit to India (Russian Federation, Republic of Korea, People’s Republic of China, Bhutan and Republic of Slovenia)

- 05

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Lunches / Dinners

Lunches / Dinners hosted in honour of visiting dignitaries / delegations etc.

- 05

Indian Parliamentary Delegations’ visit abroad (European Parliament, Brussels)

- 01

Adhoc Visits / Meetings / Calls on

Visits of Foreign Dignitaries to Parliament House / Parliament Library Building (United Nations of Secretary-General and Politburo Member and President of Vietnam)

- 02

Visits of Diplomats (Iran, Poland, People’s Republic of China, Bulgaria, Cyprus and Italy)

- 06

INDIAN PARLIAMENTARY GROUP (IPG)

Total Meeting of the Executive Committee of the Indian Parliamentary Group held 02

Annual General Meeting of the IPG held 01

IPG Newsletter Information on Indian Parliamentary Delegations’ visit abroad, Foreign Parliamentary Delegation visiting India under Bilateral Exchange and Calls-on/Meetings held during 2015 was compiled and sent to JPI Section, LARRDIS for inclusion in the IPG Newsletter / Journal of Parliamentary Information (JPI). Information supplied under RTI Act 2005.

Information sought under Right to Information Act, 2005 – Applications received.

- 39

GIFTS / PRESENTS The Conference Branch procures Gifts / Presents etc. through General Procurement Branch for being presented by Hon’ble Speaker, Hon’ble Deputy Speaker, Chairmen of Standing Committees and Secretary-General, Lok Sabha during the visit of Foreign Parliamentary Delegations’, visit of Indian Parliamentary Delegations’ abroad, Calls on etc.

All arrangements for and in connection with the above visits / meetings/calls-on, Preparation of Revised Estimates and Budget Estimates and Ticketing / Airport facilitation / Protocol Duty, procurement & distribution of gifts for Conference Branch including IPU/CPA Cells, settlement of Bills, Debit Claim Bills/Vouchers and Hospitality expenses were made by the Conference Branch.

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3. INFORMATION CELL

(1) FUNCTIONS

1.155 To give information of various Branches/Sections of Lok Sabha Secretariat under

RTI Act, 2005


1.156 The break-up of the work information supplied in the Cell during the year was as under:-

Sl. No. Name of the Branch Information supplied to the concerned

(i) Name of Branch in which the photocopier/production machines are installed along with room number and telephone number.

Information Cell, Room No. FB - 074, Parliament Library Building, Ph. No. 23035289.

(ii) Date of installation of machine(s) in the Branch.

27.08.2014

(iii) Number of machine(s) installed in the Branch.

One

(iv) Number of pages photocopied during 2015 i.e. from 01.01.2015 to 31.012.2015.

46,500 copies

(v) Whether reprographer(s) is posted in the Branch for operating the machine. If so, the name and designation of the operator may be furnished; and if not, the name and designation of the official who has been operating the machine(s) may be indicated.

No reprographer is posted in the Branch. Sh. Mahaveer Singh, Attdt. Grade-II and Sh. Indal Singh, Attdt. Grade-II are operating the machine.

(vi) Number of Reprographer(s) required to be posted in the Branch with proper justification for the same.

One reprographer is required as everyday 10 to 20 applications under RTI Act are received in the Information Cell. every RTI application alongwith annexures photocopied in 2 to 8 sets (approx.) for forwarding/transferring to the Branches concerned/Ministries. Numerous pages of information provided by the Branches concerned photocopied to supply the applicants. All letters to be sent to the applicant is also photocopied. On an average approximately 600 to 1000 pages are photocopied every week.

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(vii) Difficulties, if any, faced by the Branch in enabling expeditious execution of photocopying work may be detailed.

Yes. The person who is doing the work of photocopying is untrained to operate the photocopier machine.

(viii) What is the approximate percentage increase generally witnessed in the quantum of work during the period when the House is in Session?

There is no decrease or increase in quantum of work when House in Session.

(ix) Please state the possible ways by which improvements can be brought about in the discharge of photocopying work.

One reprographer may be deputed in the Branch to discharge of photocopying work.

(x) Any other comments/ suggestions which you may like to give for attaining greater efficiency and effectiveness in discharging photocopying work in the Branch.

In view of the hectic work schedule of the Attendants posted in the Branch as they have to distribute RTI Application to various Branches located in the three buildings in Parliament House Complex and urgent nature of files, one Reprographer may be posted in this Branch.

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4. JOINT RECRUITMENT CELL

(1) FUNCTIONS 1.157 Conducting Examinations/Interviews for recruitment to various posts in the Lok

Sabha Secretariat.



(j) Issue of advertisement (s) Advt. No. 1/2015 for 1 post Advt. No. 2/2015 for 3 posts Advt. No. 3/2015 for 1 post Advt. No. 4/2015 for 1 post Advt. No. 5/2015 for 1 post

(ii) Processing of applications : 14729

(iii) Issue of call-letters : 9585

(iv) Number of interviews/ 06 Open Examinations and

examinations conducted 07 Departmental Examinations

Expenditure incurred on conduct of Examinations: Rs. 8,78,211/-***

***including Rs. 1,22,860/- incurred on the examination for the post of Hindi Assistant held on 20.12.2015 (Bills being put up for settlement)

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5. PAY AND ACCOUNTS OFFICE, LOK SABHA (Member and Gazetted Officer, Non-Gazetted Employees and Audit & Cheques and

Funds Branches) (1) FUNCTIONS 1.159 The primary function of the Pay and Accounts Office is pre-checking/scrutiny and

making all payment relating to Lok Sabha Secretariat in accordance with the relevant

Rules, Account codes etc. & to ensure that no payment claimed by the Lok Sabha

Secretariat as authorized by the Office is in excess of the Budget grant allotted under the

various head/sub-heads.

(2) WORK DONE DURING THE YEAR 2015 1.160 The break-up of the work done in the Office during the year was as under:-

Total number of bills processed : 24376

Maintenance of GPF Accounts (i) Number of GP Funds accounts maintained with : 1536

Broadsheets (ii) Number of cases for final payments on superannuation

Processed 52 (iii) Number of Computerised statements of GPF released : 1536 (iv) Recasting of accounts on receipt : 27

of balances from other Ministries/Departments (v) Transferred accounts of subscribers to Ministries/ : 06

Departments on their transfer (vi) Payment made under Deposit-Link Insurance Scheme: 03 (vii) Number of Bill of GPF Adv./withdrawal cleared : 526 (viii) Cheque Deposit 58 (ix) Allotted/ Revised GPF nominations : 01

Processing and settlement of Pension cases

(i) No. of superannuation pension cases cleared : 53 (ii) No. of voluntary/compulsory retirement pension

cases cleared : 01 (iii) Payment of CVP to retirees : 51

(iv) Payment of revised CVP : 06

(v) Payment of DCRG to retirees : 56

(vi) Payment of revised DCRG 11

(vii) No. of family pension cases cleared : 02

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(viii) (a) Payment of Leave Encashment LTC : 102

(b) Payment of leave encashment on unutilized : 78 EL/HPL (Retirement)

(ix) No.of new cases cleared in respect of ex-MPs pension 80 (x) No. of cases attended regarding discontinuance : 65

of ex-MPs pension (xi) Revised pension in respect of ex-MPs and : 26

Authority letter under SSA issued to Central Pension Accounting Office

(xii) Payment of family pension to the legal : 45

heirs of the Deceased (sitting)MPs/ex-MPs (xiii) No. of residual pension cases attended : (xiv) No. of PPOs issued to CPAO (a) In respect of staff : 61 (b) In respect of MPs : 125

(xv) Revision of pre-2006 pension cases:145(out of 213) (upto 31.12.2015)

(xvi) Attended no. of time-barred sanction regarding : - payment of pension in respect of ex-MPs

(xvii) No. of case in r/o ex-MPs Revised Family : 5

Pension (xviii) Letters to MTNL :4

Defined Contribution Scheme : i) Total number of New Pension Scheme Subscriptions 849 ii) Number of New cases received and attended during : 32

the year 2015

Issued salary certificates to Members of Parliament /staff : 700

Returned Rent Bill Vouchers of staff to the Directorate of : 532 of Estates after verification from the AN-II No. of cheques issued for payment : 12576

Number of paragraph issued for Bulleting Part-II : 03

Number of Circulars issued by the P&AO : 04

Number of Debit claims received from the MEA : 04

Number of settled Debit claims received from the MEA : 07

Number of Debit claims received from Northern Railway : 01 Number of Debit claims settled related to Northern Railway : 01

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Other Works

Maintenance of (four volumes of) Expenditure Control Registers (ECRs): The ECRs in respect of all Heads/subheads of the grant relating to the Lok Sabha, Lok Sabha Secretariat, P&AO & expenditure incurred under the head – Other Charges was developed in-house and is being maintained in the Registers also.

Broadsheets Pay & Accounts office receives schedule of recovery of advances from B&P Branch. The same is categorized in P&AO and the entries are made in the broadsheet against the respective advance. Transfer entries are also done if there is any discrepancy.

Payments to the High Commission of India/Indian Embassies/Missions abroad: The payments are made through the Controller of Accounts, Ministry of External Affairs, Government of India and also to the International Bodies/IPU/CPA etc. through SBI in foreign currency.

Payment of subscription to foreign Journals/Magazines: The payments are made for Parliament Library. Payments are also made to the Trainees of external agencies under Colombo Plan/SCAPP etc. being conducted by BPST.

Compilation of Accounts: Every month Civil Account is prepared by this office for sending it to Controller General of Accounts, Ministry of Finance. Summary statement is also prepared after incorporation of challans, books adjustments etc and then it is sent to CGA through e-lekha. Head-wise appropriation account of Lok Sabha circle is prepared for submission to Secretary-General before sending the same to CGA’s Office. Central transactions audit appropriation account and expenditure statement relating to pension, loans to Government Servants, tax deduction etc. are also prepared. Record of Debit Deposit and Remittance is also prepared.

Maintenance of suspense account: Consolidated summary (credits) and consolidated summary (debits) are prepared in this office. After sending the monthly account to Controller-General of Accounts, Ministry of Finance, both the summaries are sent to suspense account. The P&AO suspense (Original) and P&AO (Respondent) of the consolidated summary (Credit) are entered first. Then the P&AO suspense (Original) and P&AO (Respondent) of the consolidated summary (Debits) are entered in the register and are totaled at the end. The total of P&AO suspense (Original) both the summaries i.e. credit and debits are added to the balance forwarded of the previous months and the total of the P&AO suspense (respondent) is subtracted from the total. The figures of the monthly progressive receipts and payments is tallied with the entries in the abstract summary register of payments and receipts.

Maintenance of accounts of cheques outstanding: Regularly prepared Daily Bank Scroll supported by treasury challans, and Summary of Treasury Challans on monthly basis for incorporation in the Civil Account.

Maintenance of Service Books and leave accounts of all Gazetted Officers of Lok Sabha Secretariat and Pay and Accounts Office, pay fixation/increment, furnishing the requisite information sought by AN-I. Encashment of leave at the time of availing LTC and at retirement, whether LTC is admissible, nature/number/period of leave applied, no. of days of EL available to his/her credit, place of visit etc. are made promptly. All orders regarding appointment/ Times Scale Promotion (TSP)/Promotion issued by AN-I branch are entered in Service Book. Pay Fixtation of the Officers on promotion/TSP and on appointment are fixed in this Branch. All types of leave are also updated in the Service Books. Circular regarding physical verification was issued by this branch for verification of Service Books by all Gazetted Offciers. Leaves are updated in computer for viewing by the Offficers. New programming of leaves incorporating all the rules are under process in consultation with CMS .

Issue of salary certificates to Hon’ble Speaker,Deputy Speaker, Leader of Opposition , Members of Parliaments (Lok Sabha) and former MPs of Lok Sabha were made. In

144

addition applications relating to MPs/Ex-MPs and different applications received under RTI Act, 2005 were replied. Bills of Members Salary, TA/DA, Medical are received from MSA branch in e-wisdom programme and passed online.

Execution of other establishment matters like preparation of Salary & Allowance Bills of Officers and Staff of Pay and Accounts Office/Contingent Bills/grant of leave and increment/maintenance of service books/Budget estimates for 2015-2016 and revised Budget estimates for 2014-2015 in respect of P&AO, LPC /Service statements/CGEIS verification of Gazetted Officers/Leave encashment of Gazetted Officers of the Secretariat were made. Information sought by AN-I or any officer from time to time were furnished regarding verification of the various details from the service books of the concerned gazetted officer.

The fixation of Pay/fee in respect of Consultants appointed in LSTV/LSS was made.

Audit Registers relating to Domestic/Foreign Travel Expenses, Petroleum and Lubricants/NDMC/MTNL in respect of Hon’ble Members of Parliament was maintained properly.

Pay Fixation of serving employees who have been promoted and new recruited Gazetted employees was done by PA(MG) Branch and sent for vetting to AN-I Branch. Cases of anomaly in pay fixation was also dealt and vetting of due and drawn statement received from B&P Branch in PA(MG) Branch.

Auditing and passing Bills relating to salary, TA/DA, Medical, Children Education Allowance and Leave encashment, LTC and Honorarium are also passed. Arrears bills of pay fixation of serving employees who have been promoted was done by this office. Releasing of Annual Increments every year in the month of July.

Budget was prepared for the financial years 2016-2017 in respect of the retiring staff/officers. Work related to Death-cum-Retirement Gratuity, Commuted Value of pension, Leave Encashment, Deposit Linked Insurance Scheme and Defined New Pension System was also carried out.

Computerization All bills relating HS and HDS TA/DA, LTC Advance/Settlement, Medical, CGEGIS, House Building Advance, Bicycle Advance, Festival Advance, LSTV Salary, Honararium Bills of Staff, Security deposit/Refund, BPST, FPD in respect of Gazetted and non-Gazetted officers and staff are being received and passed in e-Wisdom and cheques thereof prepared through computer.

GPF statement excluding deputationist has been computerized & Bills of GPF Advance/withdrawal/ Final Payment has been passed in e-Wisdom. Master of GPF interest is also developed in e-Wisdom.

Audit Discharged the functions for audit of Finance Accounts and Appropriation Accounts by the Directorate General of Audit. Further assisted the Audit party to conduct audit of DDO Accounts of Lok Sabha Secretariat for the year 2012-13 and 2013-14. All the audit replies have been sent to Audit Party.

Other items Accounts Registers and objection books are maintained properly. Observed the rules and orders relating to fixation of pay/entitlement of TA/DA to MPs/Grant of Honorarium to Officers, Staff Pension cases/financial accounting matters meticulously and also replied to the queries in this regard received from AN-I/B&P or MSA Branch.

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6. COMMITTEE COORDINATION BRANCH

(1) FUNCTIONS 1.161 The main functions of Committee Coordination Branch are as follows:

(i) Coordination with DRSC Branches to ensure uniformity in their working;

(ii) Coordination with Rajya Sabha Secretariat for ensuring

uniformity in the working of the DRSCs; (iii) Revision and updation of common (a) Internal Working Rules;

and (b) Introductory Guides for the DRSCs; (iv) Compilation and printing of publications (a) Annual Review on

DRSCs; and (b) Parliamentary Committees – Summary of Work. (v) Common Practice and Procedure for DRSCs. (vi) Revision/Updation of Brochure on DRSCs. (vii) Coordination for collection and compilation of information

common to all Committees such as progress of work done by Committees, information relating to Committee tours and settlement of bills for submission to Secretary-General/Speaker (Committees specific information to be dealt with by the Committee Branches concerned).

(viii) Any other statistical information pertaining to Parliamentary

Committees.


(a) The following publications were compiled, printed and circulated after laying on the Table of the House: -

(i) DRSCs –Summary of Work (2013-14)

(ii) Parliamentary Committees (other than Financial and DRSCs) –

Summary of Work for the year 2013-14.

(b) Material collected from all the DRSC Branches and other Parliamentary Committee Branches for compilation of the following publications.

(i) DRSCs- Summary of Work 2014-15’

(ii) ‘Parliamentary Committees (other than Financial and DRSCs)

Summary of Work 2014-15’. (c) Prepared replies of questionnaire issued by O&M Section regarding work

study of various services of Lok Sabha Secretariat.

146

(d) Circulated the decision of Competent Authority regarding expeditious settlement of bills of study tours undertaken by different Parliamentary Committees during 14th and 15th Lok Sabha.

(e) Material collected from all DRSC Branches regarding number of study

tours undertaken (term-wise) in connection with examination of Bills/policies and subject selected by the Committees during 14th and 15th Lok Sabha for onward transfer to CB-I for necessary action.

(f) Circulated the decision of the Competent Authority regarding submission

of settlement of bills pertaining to tours undertaken by Parliamentary Committees on quarterly basis.

(g) Circulated requests received from Legislative Assemblies of various

States for postponement of study visits in their States. (h) Supplied information relating to working of DRSCs to LARRDIS, Table

Office, PPR Wing and BPST. (i) Computer (HW/SW) Management Branch were requested for issuing of

secured e-mail to the remaining Members of 16th Lok Sabha. (j) Prepared consolidated statements for the information of Hon’ble Speaker

/ Secretary-General on the following subjects after collecting the information from all

DRSCs Branches and other Parliamentary Committee Branches:- (i) Monthly statement regarding Progress of Work done by Parliamentary

Committees; (ii) Quarterly statements regarding the Study Tours (Fourteenth &Fifteenth

Lok Sabha) of Parliamentary Committees – stay arrangements and settlement of Bills for reimbursement of expenditure;

(iii) Critical analysis made by DRSC Branches in respect of statements made

by Minister under Direction 73-A regarding status of implementation of DRSCs recommendations;

(k) Prepared Quarterly statement regarding number of Sittings held and

Reports presented by all Parliamentary Committees and sent to Journal of Parliamentary Information (JPI) for further action.

(l) Information under the Right to Information (RTI) Act, 2005 relating to

Parliamentary Committee Branches was collected, compiled for onward transmission to Information Cell in the context of various applications.

(m) Requests received from Chairman, SEBI for summoning representatives of Security and Exchange Board of India (SEBI) separately before the Parliamentary Committee. After approval of the Secretary-General, the decision was conveyed to all Parliamentary Committees that SEBI shall not be clubbed with other organizations like Banks/PSUs for appearing before the Committee.

(n) Two photocopier machines installed in the Branch catered to all photo

copying needs of DRSCs and other Branches. During the period under review 2.8 lakh pages (approx) were xeroxed.

147

7. RESERVATION CELL FOR SC/ST EMPLOYEES (1) FUNCTIONS 1.163 Reservation Cell for SC/ST Employees was constituted vide Office Order Part-I

No 1650 dated 24th September, 2012. The main functions of Reservation Cell for SC/ST

employees are enumerated below:

(i) To ensure due compliance with the orders and instructions pertaining to Reservation issued in favour of Scheduled Caste and Scheduled Tribes employees.

(ii) Ensure that the reservation orders relating to persons with disabilities enumerated in R& CS Order No. PDA-1247/2011 dated 07.09.2011 are complied with.

(iii) Examining promotion Proposals for various grades/services of Lok Sabha Secretariat in accordance with the established reservation rules for SC/ST employees.

(iv) Vetting of vacancies arising in various services/grades of Lok Sabha Secretariat in accordance with the established reservation rules for SC/ST employees/person with disabilities.

(v) Receiving Representations from SC/ST and Physically Disabled persons of the Secretariat regarding their Service related matters covered by the reservation orders and forwarding the same to Administration Branch-I for necessary action. Also giving suggestions/recommendations after examining the Representations received in light of the established reservation related rules for SC/ST and Physically Disabled persons.

(vi) Conducting Annual Inspection of the Reservation Roster/Roster Registers maintained in the Administration Branch-I and ensuring that they are maintained as per the procedure laid down by DoPT in the Brochure on Reservation for SC/ST & OBC’s and thereby proper implementation of reservation orders.

(vii) Reporting/Submission to Secretary General Cases of negligence or lapses if any related to implementation of Reservation orders for SC/ST and Physically Disabled Persons.

148

(2) WORK DONE DURING THE YEAR 2015 1.164 The break-up of the work done in the Cell during the year was as under:-

SI.No.

Job element Work done in the Cell.

Remarks (including reasons for variations, if any

2015 2014

Variation

(s)

(i) (ii) (iii) (iv) (v) (vi)

1. Representations 01 01 -00 Most of the work undertaken in the Cell depends on the work forwarded by AN-I/ Representations received from staff, hence the variation.

2. Promotion Proposals 27 16 +11

3. Vetting of vacancies 04 09 -05

4. RTI Nil 01 -01

5. Reservation Roster Register

12 06 +06

6. Files submitted to Secretary General

01 03 -02

7. Miscellaneous 05 01 +04

149

As on 31.12.2015

PERSONNEL STRENGTH OF LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE

The personnel strength of the various Branches/Sections/Committees of LAFEA Service

Sl. No.

Name of Branch

EO/PO LO/CO

Exe./Sr. Exe. Assitt.

Steno/ PA/ PS. Sr. PS/ JD

Jr./Sr. Clerk

Xerox Opera- tor

Chamber Attdt./ Attendant

Total

P P P P P P P House Related Branches 1. Legislative

Branch-I 4 5 - 2 1 2 14

2. Legislative Branch-II

1 3 1 2 - 2 9

3. Parliamentary Notice Office

1 4 - 1 - 5 11

4. Members’ Stenos Pool

- 1 15 - - - 16

5. Privileges & Ethics Branch

- 2 - 5 - 3 10

6. Question Branch

12 38 1 13 1 6 61

7. Table Office 7 3 1 6 - 24 41 Financial Committee Branches 1. Estimates

Committee 2 4 1 2 - 1 10

2. Public Accounts Committee

2 4 1 4 1 2 14

3. Public Undertakings Committee

1 4 1 2 - 2 10

4. Railway Convention Committee

1 1 - 1 - 1 4

Departmentally Related Standing Committee Branches 1. Agriculture

Committee - 4 - 2 - 1 7

2. Chemicals and Fertilizers Committee

- 3 - 1 - 1 5

3. Coal and Steel Committee

- 2 1 1 - 1 5

4. Defence - 2 - 2 - 1 5

150

Committee 5. Energy

Committee - 2 1 1 - 1 5

6. External Affairs Committee

- 3 - 2 - 1 6

7. Finance Committee

3 2 1 2 - 1 9

8. Food,consumer Affairs & Distribution Committee

- 1 1 1 - 1 4

9. Information Technology Committee

1 3 1 2 - 1 8

10. Labour Committee-

- 2 - 2 - 1 5

11. Petroleum and Natural Gas Committee

2 1 - 1 - 1 5

12. Railways Committee

1 2 1 1 - 1 6

13. Rural Development

- 4 - 2 - 1 7

14. Social Justice and Empowerment Committee

- 4 1 1 - 1 7

15. Urban Development

1 2 1 1 - 1 6

16. Water Resources Committee

2 1 - 2 - 1 6

Other Committee Branches (including Ad-hoc Committee) 1. Committee

Branch-I 1 2 1 1 1 1 7

2. Committee Branch-II

3. Government Assurances Committee

1 2 - 3 - 1 7

4. Subordinate Legislation Committee

2 3 - 2 - 1 8

5. Empower of Women Committee

- 2 1 - - 1 4

6. Joint Committee on Security in Parliament

1 - - 1 - 1 3

7. Joint Committee on Land Acquisition

1 2 - 4 - 2 9

151

Cell 8. MPLADS

Committee

2 1 - 1 - 1 5

9. Petition Committee

2 3 - 2 - 1 8

10. Scheduled Castes and Tribes Committee

1 4 1 2 - 2 10

11. Committee on Welfare of Other Backwards Classes (OBC)

2 1 1 - 1 5

12. Internal Complaints Committee

- 2 1 1 - 1 5

Administrative Branches 1. Administration

Branch-I 4 11 1 6 1 2 25

2. Administration Branch-II

1 6 - 5 41 Drivers

1 54

3. Organisation and Methods Section

- 2 - 3 - 1 6

Service Branches 1. Bills and

Payment Branch

3 10 - 8 - 3 24

2. Computer (HW&SW) Management Branch

2 -

3 4RA

- 1JLA

5 2

- -

3 -

13 7

3. Distribution Branch

2 11 - 2 8+1+5=14

19 62

4. General Procurement Branch

3 5 - 1 - 1 10

5. General Stores Branch

2 3 - 2 - 2 9

6. General Works Branch

1 7 - 3 1 Muralist

2 14

7. Heritage Management Branch

1 1 - - - 1 3

8. Integrated Finance Unit (IFU)

- 2 - 1 - 1 4

9. Members’ Salaries and

3 9 - 3 - 2 17

152

Allowances Branch

10. Members’ Services Branch

3 4 - 3 10 Driver

2 22

11. Sales and Records Branch

1 6 1 1 - 6 15

12. Welfare Branch

2 1 - 2 - 2 7

Other Branches 1. Cell on

Parliamentary Forum

1 - - - - 1 2

2. Conference Branch

6 7 1 3 2 4 23

3. Information Cell

1 5 - 2 - 2 10

4. Joint Recruitment Cell

1 2 - 4 - 1 8

5. Pay and Accounts Office

11 19 1 6 - 5 42

6. Committee Coordination Branch

1 1 - 1 2 1 6

7. Reservation Cell for SC/ST Employees

- 1 - 1 - 1 3

102 251 41 145 75 141 755

8 Resograph operators, 1 Fax operator and 5 Van drivers in Distribution Branch, 1 Muralist in G.W Branch and 10 Drivers in MS Branch have been placed in the column of Xerox Operator of the concerned Branches

153

PART – II LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND

INFORMATION SERVICE 2.1 The Library and Reference, Research, Documentation and Information Service (LARRDIS) caters to the information needs of the Members of Parliament on various topical matters in such manner that factual, objective and unbiased information is supplied to them.

(A) RESEARCH AND INFORMATION Research Related Sections/Wings

(i) PARLIAMENTARY AFFAIRS WING

(1) FUNCTIONS 2.2 The Parliamentary Affairs Wing, a R&I Division of LARRDIS, deals with the

diverse subjects of parliamentary interest, including S.G.’s Sessional D.O. Letter which

address and inform the State Legislatures about the proceedings in Parliament during the

Sessions. The Wing attends to ad hoc items such as Briefs, Speeches, Memorial

Lectures, Talking Points, Articles, Messages, etc. for the use of H.S, H.D.S., and S.G., as

and when assigned. Besides preparing Background Notes, Resolutions, Briefs and

Speeches for the use of Indian parliamentary Delegations attending various national and

international Conferences/Seminars/Workshops, etc., the Wing brings out, from time to

time, publications on parliamentary matters.


2.3 The break-up of the work done in the Wing during the year was as under:-

S.

No. Items of work Total No.

1. Books 1 2. Speeches/Addresses/Presentations/Interventions/Talking

Points 23

3. Briefs/ExplanatoryNotes/Background Notes/Articles/Reports 20 4. Messages/Letters/Communication 6 5. Responses to Questions for HS/Delegates/Questionnaire 17 6. S.G.’s Sessional D.O. Letters 3

7. Citations 1 8. Resolutions/Draft Suggestions 7

9. Information Bulletin 1 10. Miscellaneous Items 12

154

(ii) POLITICAL AFFAIRS WING

(1) FUNCTIONS 2.4 The political Affairs Wing, as part of the Research and Information Division of the

Library and Reference, Research Documentation and Information Service (LARRDIS),

prepares ad hoc research items such as speeches, message, articles, etc. for the use of

Hon’ble Speaker, Hon’ble Deputy Speaker and Secretary-General as assigned from time

to time. The Wing also prepares briefs, background notes, resolutions, country reports,

speeches and talking points for the use of Indian Parliamentary Delegation at the various

National and International Conferences such as Inter-Parliamentary Union (IPU), the

Commonwealth of Parliamentary Association (CPA) and Association of SAARC Speaker

and Parliamentarians and many other Meetings/Seminars/Workshops. Every effort is

made to assess in advance the information requirements of members by anticipating and

identifying subjects of current parliamentary interest, including legislative measures on

which Parliament is likely to undertake discussions by bringing out brochures and

information bulletins. The Wing also prepares/updates the scripts and research notes for

the Bureau of Parliamentary Studies and Training (BPST). It is also assigned the work

relating to bringing out monographs, booklets, biographical profiles, handbooks, etc. All

these publications are based on authentic published sources and carry up-to-date

objective information.



Sl. No. Items 2015

1. Speeches/Talking Points/Interventions/Introductory Remarks/ Presentation/Recommendation

65

2. Briefs/Resolutions/Country Reports/Discussion papers/Research Notes etc.

20

3. Messages/Foreword/Preface 10

4. Articles/Citation/Scripts etc. -

5. Questions and Answers 10

6. Information Buletin/Publications 1

7. Miscellaneous 10

155

(iii) LEGAL AND CONSTITUTIONAL AFFAIRS WING

2.6 The Legal and Constitutional Affairs Wing, as part of the Research and

Information Division of LARRDIS, prepares ad hoc research items such as

Speeches/Addresses/Talking Points, Messages, Briefs, Background Notes, Research

Notes, Statements, Reports, Resolutions, Memoranda, etc., on diverse subjects for HS,

HDS, SG and Indian Parliamentary Delegations for use at the various National Events

and International Conferences like Inter-Parliamentary Union, Commonwealth

Parliamentary Associations, Association of SAARC Speakers and Parliamentarians,

Asian Parliamentary Assembly, Presiding Officers Conferences and CPA India Region

Conferences and Meetings/Seminars/ Workshops. Besides, the Wing is assigned the

work relating to bringing out Publications, Monographs, Booklets, Information Bulletins,

Bio-profiles, etc.



Sl. No.

Work assigned Quantum of work

Publications

Publication on “Presidential Addresses to Parliament” (Hindi and English versions) was brought out.

01

Ad hoc Items (i) Speeches/Addresses/ Talking Points/ Presentation

papers 27

(ii) Briefs/Write-ups/Reports/Resolutions Questionnaires/ Explanatory Notes

24

(iii) Messages 03

(iv) Information Bulletins/ Background Papers/ BPST Scripts 03

Periodicals

(i) Digest of Central Acts (Quarterly) Two issues [June-Sept 2014-Combined issue], December, 2014 issue. Two issues [June-Sept 2014 Combined issue], December, 2014.

(ii) Digest of Legislative and Constitutional Cases (Quarterly)

Miscellaneous Items of Work 32

156

(iv) ECONOMIC AND FINANCIAL AFFAIRS WING

(1) FUNCTIONS 2.8 The Economic and Financial Affairs Wing is one of the specialized Wings of the

Research and Information Division of the LARRDI Service. The Wing attends to the

assignments mainly related to economic and financial issues and other allied subjects.

The assignments include draft Briefs, Speeches, Memorial Lectures, Interventions,

Talking Points, Articles, Reports/Resolutions, Information Bulletins, Write-ups, Messages,

etc., for the use of HS, HDS and Secretary-General and also for Indian Parliamentary

Delegations attending various Conferences, Seminars, Workshops, etc., organized from

time to time by the IPU/ CPA and other inter-parliamentary organisations. This apart, the

Wing brings out publications and booklets, as assigned from time to time.



Sl. No. Items of work Nos. of items

(i) Briefs 30

(ii) Speeches 49

(iii) Talking Points 02

(iv) IPU/WTO related Resolutions/Emergency items 05

(v) Detailed Write-ups/Notes/Papers 08

(vi) Messages/Congratulatory Letters from HS/HDS/SG 14

(vii) List of subject-specific Questions and Answers thereto for the use of Parliamentary Delegations during the IPU/CPA and other Conferences

08

(viii) Information Bulletin 01

(ix) Publications 02

(x) Preface/Foreword/Introduction 03

(xi) Booklet/Profile 01

(xii) Issue of Letters in connection with distribution of the publication titled ‘Finance Ministers Budget Speeches: 1947-2011’ to the President/Vice President/Prime Minster/Chief Ministers/Pos and Secretaries of state legislatures/Libraries of Universities, etc.

400

approximately

(xiii) Miscellaneous items that include proposals of subjects for different Conferences, compilation of factual/statistical information, Annual Administrative Report, etc.

09

157

(v) JOURNAL OF PARLIAMENTARY INFORMATION SECTION (1) FUNCTIONS 2.10 The main function of the JPI Section is to bring out the following two quarterly

publications, viz. (i) The Journal of Parliamentary Information (JPI) and (ii) The IPG Newsletter. The JPI aims at the dissemination of authoritative information about the

practices and procedures that are continuously evolving in Indian and foreign

Legislatures. It also purports to serve as an authentic recorder of important parliamentary

events and activities. The Journal is published four times a year, viz. in the months of

March, June, September and December and designated, respectively, as the March,

June, September and December Issues. The IPG Newsletter aims at providing

information to members of the Indian Parliamentary Group (IPG) on important

Parliamentary events and activities which take place in India and abroad. The Newsletter

is published four times a year, viz, in the months of January, April, July and October and

designated, respectively, as the January, April, July and October Issues.

2.11 The Section also attends to various ad hoc items of work such as preparation of

draft speeches, talking points, articles, messages, etc. for H.S., H.D.S., S.G. and

Secretary, Lok Sabha Secretariat. Besides, briefs, background notes and speeches for

the use of Indian Parliamentary Delegations at various National and International

Conferences/Seminars/Workshops, etc., research notes in response to request from

B.P.S.T and Questions are also attended to by this Section as and when received from

them.

(2) WORK DONE DURING THE YEAR 2015 2.12 The break-up of the work done in the Section during the year was as under:-

Sl.No Item of Work Nos of

items 1 JPI 3 2 IPG Newsletter 4 3 Brief / Reports 22 4 Speeches 42 5 Messages 6 6 Notes/Talking Points/Q&A./ Bullet Points 4 7 IPU/CPA Resolution/ Questionnaire/ Amendments/Suggestion for

Subject Items/ Emergency Items, etc. 7

8 Information/Legislative Bulletin; Brochure/ Booklet 1 9 Miscellaneous 1 Total 91

158

(vi) SOCIAL AFFAIRS WING (1) FUNCTIONS

2..13 The Wing attended to various ad hoc items of work such as preparation of Draft

Speeches, Talking Points, Articles, Messages, etc. for the use of HS, HDS, SG and

BPST Advisor. Besides, Briefs and Speeches for the use of Indian Parliamentary

Delegations at various National and International Conferences/Seminars/Workshops,

etc., Research Notes in response to Questions from the BPST, HS, SG and other

miscellaneous items were also prepared in the Wing. The work inter-alia involved

liaisoning with various Ministries; getting Hindi Translation to the English version, sending

letters to various agencies etc.


2..14 The break-up of the work done in the Wing during the year was as under:-

Sl. No.

Items of work No. of itmes

1. Speeches/Interventions 24

2. Questions and Answers 3

3. Background notes/materials 2

4. Publications 2

5. Information Bulletin 1

6. Suggestion for Subjects/topics 2

7. Messages 9

8. Briefs 16

9. Talking Points 6

10. Resolution 3

11. Miscellaneous items 8

159

(vii) PRACTICE AND PROCEDURE UNIT

(1) FUNCTIONS

2.15 The main area of functioning of the Practice and Procedure Unit in LARRDIS is

to deal with the work relating to the periodic revision of the publication, Practice and

Procedure of Parliament by M.N. Kaul and S.L. Shakdher. The Unit also deals with ad

hoc items assigned to it from time to time.


2.16 The break-up of the work done in Unit the during the year was as under:-

Sl. No.

Items of work Nos.

1. Speeches/Addresses/Write-ups/Interventions/Presentations/Papers

27

2. Briefs 17

3. Questionnaire 4

4. Talking Points 1

5. Report 1

6. RTI 5

7. Brochure 1

8. Citation

9. Messages 2

10. Information Bulletins 3

11. Books/Booklets/Bio-profiles 1

12. Practice & Procedure of Parliament

Revision of Sixth English edition has been completed and the revised edition is currently under print. The fourth Hindi Edition is presently at the proof reading stage

13. Article

14. Replies to Questions

15. Reports/Suggestions of Agenda topics for CPA/IPU &other National International Conferences

3

16. Miscellaneous 7

160

(viii) EDUCATIONAL AND SCIENTIFIC AFFAIRS WING

(1) FUNCTIONS

2.17 The Educational and Scientific Affairs Wing of LARRDIS in 2015 prepared

various ad hoc research items such as Briefs, Information Bulletins, Speeches, etc. for

the use of H.S., H.D.S., S.G., Secretary and the Indian Parliamentary Delegations at

various national and international Meetings, Conferences, Seminars, Workshops, etc.

(2) WORK DONE DURING THE YEAR 2015 2.18 The break-up of the work done in the Wing during the year was as under:-

Ad-hoc items

(i) Briefs - 09

(ii) Speeches - 24

(iii) Messages - 07

(iv) Information Bulletin - 02

(v) Miscellaneous - 24

161

(ix) WHOS’ WHO CELL AND AD-HOC PUBLICATIONS

(1) FUNCTIONS 2.19 The Who’s Who Cell & Ad-hoc Publications Unit is entrusted with the task of

collecting the biographical information about the newly elected Members after every

General Election and the constitution of a new Lok Sabha. The information furnished by

Members or obtained from official sources is edited to prepare bio-profiles and bring out

biographical publications. The Cell also brings out two publications on a regular basis.

They are: - (I) a bilingual publication containing brief bio-graphical sketches of the

Members of the new Lok Sabha and (II) ‘Who’s Who’ of the Lok Sabha, with detailed bio-

data of Members, including election results, and category-wise information, such as

Women Members, State-wise, Party-wise, Terms-wise list of Members and other

statistical information. The Cell also brings out ‘Profiles Handbook’ during National and

International Conferences and Seminars for the use of the Delegates. In addition, the Cell

examines various requests received under the RTI Act and furnishes information

concerning Members of the Lok Sabha, their bio-profiles and statistical data provided in

the ‘Who’s Who’ of the Lok Sabha, etc. The Cell also brings out such other

publications/assignments, as assigned from time to time.

(2) WORK DONE DURING THE YEAR 2015 2.20 The break-up of the work done in the Cell during the year was as under:-

Sl. No.

Items of work 2015

(i) No. of requests for information received under the RTI Act, 2005

114

(ii) Publications (Besides bringing out one Publication, work relating to four other Publications was also taken up during the year).

5

(iii) Briefs Speeches and other Ad-hoc Assignments 10

(iv) Updating of Members’ information on the Website of Lok Sabha <www.loksabha.nic.in>

2250*

(v) Miscellaneous Work 8

162

2. PRESS & PUBLIC RELATIONS WING

(1) FUNCTIONS 2.21 The primary work of the Press and Public Relations Wing is to provide wide

coverage of various parliamentary events, activities and functions in both the print and

the electronic media. The work mainly involves liaisoning with the media and various

publicity organizations in the government and outside. All matters concerning the Press

Gallery of Lok Sabha, including consideration and issue of Press Gallery passes,

providing various facilities to the media-persons covering the proceedings of Lok Sabha

and its other functions, dissemination of information on the business transacted by Lok

Sabha and other matters are handled by this Wing.



Total numbers of requests regarding Admission of newspapers/news agencies/correspondents etc. were dealt with- 83

Issue/Renewal of Passes to media-persons:

(i) 355 Radio-Frequency Tags; (ii) 734 Sessional Press Gallery passes; (iii) 330 General Duty passes for support staff of newspapers/news

agencies;

(iv) 83 Passes to officials of Doordarshan/AIR for telecasting/ broadcasting of Lok Sabha proceedings;

(v) 597 Passes to cameramen accredited to the PIB to cover various

functions held in PH/PHA/PLB; and (vi) 106 Sessional Car Park Labels to media-persons/agencies. (vii) 206 Annual Car Park Labels to media-persons/agencies.

The Registrar of Newspapers for India (RNI) and the Audit Bureau of Circulation (ABC) were requested regularly to intimate the daily circulation of newspapers accredited to the Lok Sabha Press Gallery.

All parliamentary papers, viz. List of Business, Bulletins Parts I and II, Debates, Synopses, Starred and Un-starred Questions Lists, copies of Bills and Statements made by Ministers and Observations and rulings of the Hon'ble Speaker, were distributed and Reports of Parliamentary Committees were distributed after they were laid on the Table of the House. Besides, copies of Papers laid on the Table were made available to them.

The facilities provided to the Press Correspondents included supply of documents mentioned at Para 3 above, maintenance of a small Reference Library in the Wing for meeting the urgent reference needs of media-persons and installation of telephones and computers during the Sessions by accredited news agencies in the three Press Rooms. Photocopies of the desired material were supplied to the media-persons on demand.

163

Local fax facility was also provided to the correspondents for onward transmission of news items to their respective offices. 146 references received from the Press/media-persons and the general public were attended to.

Three meetings of the Press Advisory Committee and five of its Sub-Committees were convened to consider cases of admission of newspapers/news agencies/electronic media, accreditation of correspondents to the Lok Sabha Press Gallery on behalf of their respective media organizations and other issues related to the media. Minutes of all these meetings were prepared, circulated and necessary follow- up actions taken and Put up a proposal for the reconstitution of the Press Advisory Committee for the year 2015-2016.

A total of 152 Press Releases/Notes on parliamentary matters pertaining to the Sessions of Lok Sabha, visits of Indian Parliamentary Delegations, Conferences/ Seminars and floral tributes at the portraits of national leaders in the Central Hall and other parliamentary functions were issued. Press Releases received from Parliamentary Committees were also issued. Press Releases on various functions (other than parliamentary functions) attended by the Hon'ble Speaker were issued to the print as well as to the electronic media. Statements showing the business transacted by the Lok Sabha during the Sixeenth Session of the16th Lok Sabha and Fourth, Fifth & Sixth Session of 16th Lok Sabha were prepared in co-ordination with other Branches of the Secretariat and released to the Press in statistical format.

Newspapers were scanned and news clippings related to all these functions were put up for the perusal of the Hon'ble Speaker and the Secretary-General.

33 times Arrangements were made for media coverage (both Photographs and Press Releases issued) on the Birth anniversaries of eminent Parliamentarians.

Dealt with 5 applications under the Right to Information Act, 2005.

Prepared Sessional Statements of coverage of parliamentary news items in various national newspapers indicating title of the news items, page numbers, size of print, columns, and other details.

Nos. of Arrangements made for various types of events - 56

Nos. of Press Releases Issued with photographs on the events - 113

During the period, PPR Wing sent regular SMSs to around 570 mediapersons informing them about the Press advisories, gist of Press releases etc.

Dealt with requests from four organisations for taking film shots in Parliament House/Parliament Library Building/Parliament Museum.

Revised the Master Chart comprising photographs of Members of the 16th Lok Sabha as per the latest Division Numbers for placing it on the Table of the Hon’ble Speaker, Lok Sabha and for use at other locations.

New Year Greeting Cards in English and Hindi (about 800 in number) were issued to media-persons, on behalf of HS and the Press and Public Relations Wing.

164

About one hundred and fifty one bills received from DAVP and Railway Canteen/Tea Board/UNI/PTI/M/s Studio Sabharwal/HS office and others were checked/verified for settlement.

Copies of Lok Sabha Calendars were distributed to dignitaries, MPs, mediapersons, allied agencies, officers and staff of the Secretariat and others and Put up the proposals for the year 2016 with alternative designs and write-ups. After approval, steps were taken to print and distribute the calendars.

Tele-printer News of PTI (English), PTI-Bhasha (Hindi) and UNI (English) were scanned.

Updated lists of about 500 correspondents and 252 newspapers/news agencies accredited to the Lok Sabha Press Gallery. Besides, list of Editors of national newspapers, along with their addresses, telephone nos., etc., were stored in the computer and was updated from time to time. Details of various types of passes were also stored in the computer by CPIC, in consultation with this Wing and distribution thereof.

Uploaded Press Releases and photographs on the Speaker’s Homepage, as also on the link “Parliament and Media”, at the Parliament of India website.

Revised/updated guidelines for grant of Fellowships and put up proposal for revival of the Scheme.

Dealt with the issue of reconciliation of the respective provisions of IFU and DAVP with regard to 85% advance payment on account of LSS advertisements and processed bills for 2014-2015.

165

3. PARLIAMENTARY MUSEUM & ARCHIVES

(1) FUNCTIONS 2.23 The Parliamentary Museum and Archives locates and collects articles, objects,

photographs, films, tapes, records, manuscripts, etc., connected with the framing of the

Constitution of India and the evolution, growth and working of the Parliament and other

representative institutions in the country. The Division preserves items and sets up

Exhibitions for displaying the collections so as to provide an authentic, interesting and

inspiring sense of the history of our Parliament. The Parliamentary Museum and

Archives (PMA) has four distinct Sections, viz. (a) Photographs Section; (b) Archives

Section; (c) Exhibitions Section; and (d) Museum Section.

(2) WORK DONE DURING THE YEAR 2015 2.24 The break-up of the work done in the Archives during the year was as under: Photographs Section

(i) No. of photographs of important parliamentary events and eminent parliamentarians received/captioned/put up for approval for addition

765

(ii) No. of approved photographs added

468

(iii) No. of photographs procured for supply to different Branches, HS Office, dignitaries and various institutions on demand

487

(iv) No. of soft copies of photographs e-mailed and supplied to different Branches, HS Office, dignitaries and various institutions on demand

1,380

(v) No. of photographs removed from old photo albums and put into new photo albums

5,700

(vi) No. of new photographs put into albums

468

(vii) No. of bills of photographs and exhibition processed for payment

37

(viii) No. of photographs of Members of 15th Lok Sabha identified/captioned/filed in photo albums

528

(ix) No. of photographs scanned and data fed for digitization work

7,500

(x) No. of DVDs of photographs taken by the official

photographer in the Parliament House Complex added 49

166

Archives Section (i) Scrutinised private papers of 7 ex-MPs and others in the Archives

collection and added 24 approved documents for archival record

(ii) No. of books/official records added 29

Exhibition Section No. of Exhibitions organized 02

Museum Section No. of letters/reminders sent to the State Legislatures for supply of their models of Legislature buildings 51

PARLIAMENT MUSEUM

(1) FUNCTIONS

2.25 Parliament Museum (PM), a hi-tech story telling one, strives to showcase the

democratic heritage of our country for the visitors. The Museum welcomes VIPs,

Speakers of foreign Parliaments/State Legislative Assemblies, State Guests,

Parliamentary Delegations, etc. and conducts their show – round and attends to general

visitors who purchase entry tickets and school and college students and explains to them

about our democratic heritage. The other works are to give advertisement in newspapers

about Parliament Museum through DAVP and maintenance and conservation treatment

to artefacts. Timely action is taken for adequate care for proper upkeep of artefacts. It

also arranges meetings of the Parliament Museum Committee for taking decisions on

various issues and prepares notices, agenda, minutes, etc. for the meeting.

(2) WORK DONE DURING THE YEAR 2015 2.26 The break-up of work done in Museum during the year was as under:

(i) No. of foreign delegates, Speakers of foreign Parliaments, State Legislative 364

Assemblies, members of Lok Sabha & Rajya Sabha

(ii) No. of school and college students 24464

(iii) No. of other visitors (working in Parliament complex, their guests/family members) 10150

(iv) No. of entry tickets sold 10524

(v) Total amount received and deposited with B&P Branch 105240/-

(vi) No. of remarks/observations/appreciations given

by visitors puup 161

167

(vii) No. of bills processed for upkeep/repair/ purchase/ AMC of gadgets 3 (amounting to `66280/-).

(viii) No. of quotations received/examined/put up with regard

to various items 3 (ix) No. of times inventory of gadgets and artefacts tallied/ their physical

verification done 3 (x) Members of Parliament informed through Paras in Bulletin Part-II about

Parliament Museum before the commencement of every Session and also during Session periods.

(xi) Prepared/sent advertisement about Parliament Museum for publication

in various newspapers all over the country. Advertisement appeared in national dailies put up

(xii) Prepared/revised/updated write-up for inclusion in the IPG Newsletter.

(xiii) No. of Hindi version braille plates for the visually challenged visitors got installed 12.

(xiv) Light installed in the Legislative Reforms Enclave.

(xv) Conservation of FRP Model of D.P. Khaitan. 1

(xvi) Conservation of Musical Instrument in Museum. 1

(xvii) Conservation of insect infested ethnographical object. 1

(xviii) Restoration of model of Sanchi. 1

(xix) Officers attended Conference on Inclusive Museum (6-9 August 2015) 3

(xx) Officers attended CIDOC Conference (5-9 September 2015) 3

(xxi) Upgraded/added video of Hon’ble Speaker, presiding the House.

(xxii) No. of applications/information under the RTI Act, 2005 dealt with 2

(xxiii) Upgraded/added symbols of political parties at Multi Party Democratic Exhibit 5

(xxiv) No. of e-mails sent to different schools of various States for show round

of Parliament Museum 1600 (xxv) No. of duty roster for deployment of officers on every Saturday prepared

and got uploaded 12 on the Intranet. (xxvi) No. of fortnightly reports of Parliament Museum put up. 24

168

4. BUREAU OF PARLIAMENTARY STUDIES AND TRAINING

(1) FUNCTIONS

2.27 The Bureau organizes Orientation Programmes, Seminars and Lecture Series on

subjects of topical interest by experts for members of Parliament; Orientation

Programmes for members of State Legislatures; Familiarization Programmes for Media

persons; Appreciation Courses in Parliamentary Processes and Procedures for

Probationers of various All-India and Central Services; Attachment and Training

Programmes for foreign parliamentarians/parliamentary officials, officials of Lok Sabha &

Rajya Sabha Secretariats, and State Legislature Secretariats; Study Visits for Presiding

Officers/senior parliamentary officials from other countries, academicians, researchers,

students, etc; and coordinates nomination of officers of the Secretariat to attend

Seminars/Conferences and training programmes at various institutions in India and

abroad. Two International Training Programmes, viz., the Parliamentary Internship

Programme and Legislative Drafting Programme for foreign parliamentary officials are

also organized by the Bureau. The BPST also arranges show-rounds of the Chambers of

Parliament, Central Hall and the Parliament Museum for various Course participants.

Besides, Computer Training Programmes are organized for members of Lok Sabha and

officials of the Secretariat.


2.28 The break-up of the work done in the BPST during the year was as under:-

S. No.

Name of the course No. of Programmes

No. of Participants

1. Call-on Meeting with Hon’ble Speaker, Lok

Sabha, by various stakeholders of

Democracy

1

69

2. Orientation Programme

i) For newly elected Members of

Maharashtra Legislature

1 31

3. Familiarization Programme in Parliamentary

Processes and Procedures for Media Persons

accredited to cover the proceedings of the

Legislative Assemblies of Madhya Pradesh,

4 163

169

Rajasthan, Sikkim, Jharkhand and

Chhattisgarh and Northeast states of India

(Assam, Manipur, Meghalaya and Tripura)

4. Training Programme for Members of

Parliament, on “Demonstration of a software

on Constituency Management System”

1 35

5. (i)Computer Training Programme for

Members of Parliament

1 5

(ii)Hindi Learning Programme for Members of

Parliament of Non-Hindi States

1 2

6. Lecture Series for Members of Parliament 1 4

7. Training programme for PAs/Personal Staff

of Members of Parliament

(i) Training Programme on

Parliamentary Practice and

Procedures

(ii) Computer Training

Programme

1

1

94

55

8.

International Programmes for Foreign

Parliamentary Officials:

(i) 30th International Training

Programme in Legislative

Drafting

1 32

ii) 31st Parliamentary

Internship Programme

1 46

9. Study Visits:

(A) International;

(i) Parliamentary Delegations 24 260

(ii) Other Study Visits 13 355

(B) National;

(i) Study visit 156 7,708

10. Appreciation Courses in Parliamentary

Processes and Procedures for Probationers

of All India Services and other Government

27 1,268

170

officials

11. Training Programmes/Attachment

Programmes for Lok Sabha and Rajya

Sabha and State Legislature Secretariats

10 383

12. Professional Development Programme for/by

the Officers of the Lok Sabha Secretariat

13 82

Total 257 10,592

171

B. LIBRARY, REFERENCE AND DOCUMENTATION

I. ACQUISITION SECTION (1) Functions 2.29 Books and other publications are selected and acquired from the entire field of human activity relating to almost all subjects with special emphasis on the legislative requirements of the members of Parliament by the Acquisition Section, for enriching the Parliament Library holdings. The Section selects and acquires books for the Parliament Library, Staff Library & Children’s Corner keeping in view the requirements of the readers.

2.30 In addition to this, the Section also procures books for the Hon’ble Speaker, Hon’ble Deputy Speaker, Secretary General, Leader of Opposition, Chairmen of the Parliamentary Committees of Lok Sabha, Standing Committees, Branch Libraries and Senior Officers of Lok Sabha Secretariat, to help them in the efficient discharge of their duties.

2.31 Parliament Library permits reputed booksellers to visit the Acquisition Section twice in a week i.e. Monday & Thursday and supply new books on approval basis. It is ensured that the books selected fall within the broad pattern of the subjects of interest to the Library. The books falling in the core areas are also selected from the Book Reviews appearing in the Newspapers and Journals, pre-publication announcements, catalogues and publishers lists. Important Indian books and topical publications are obtained immediately on their release. Library personnel also make visits to the national and international book fairs organized from time to time during the year and select latest books to enrich the Library collections. All the books added to the Library holdings need the approval of the Library Committee. The meetings of the Library Committee are generally held during Session period only. In case when the meeting of the Library Committee is scheduled to be held shortly, these books are placed before the Committee for their approval. The books which are subsequently added in the Library the lists of those books are placed before the Committee in its next meeting to obtain their ex-post facto approval.

2.32 Parliament Library does not depend only on direct purchase of books and publications for enriching its collections. Under the Press and Registration of Books Act, 1867, all State Governments send a copy each of books printed in their respective States to the National Library, Kolkata and other Public Libraries. Similarly, one copy of each book is also received in the Parliament Library under the Delivery of Books and Newspapers (Public Libraries) Act, 1954. Besides, as per the “Procedure to be followed by Ministries in connection with Parliamentary work” all Ministries of Government of India, including their departments as well as their attached subordinate offices supply five copies of all their reports/publications, along with their soft copies to the Parliament Library.

2.33 Exchange arrangements are also in operation with reputed institutions in India and abroad for sending their publications in exchange for publications brought out by the Lok Sabha Secretariat. Parliament Library is also a depository library for all the unrestricted publications of the United Nations and its allied Agencies. Books and publications are also received for addition to the Library on complimentary basis, presented by members of Parliament, Institutions, Publishers, Authors and individuals etc. Books are also added on suggestions received from the members of Parliament and officers of Lok Sabha Secretariat.

172


2.34 The break-up of the work done in the Section during the year was as under:-

Sl. No. Job element Work done 1. Addition of Books in Parliament Library

Purchase

a. Received on approval : 9175

b. Selection for purchase (English & Hindi books) : 3291

c. Quotations called : 31

d. Addition of books suggested by MPs/Staff : 133

e. Books acquired for Officers and Branches : 203

f. Total books accessioned : 2679

Under Copyright/Complimentary

a. Receipt of books under P&R Act, 1867 5545

b. Accessioned 1725

c. Regional language books 613*

d. CDs/DVDs received 258

e. Donated 1133

2. Received Government reports and other publications 17590

2. Checking of availability of books (Libsys/Internet) 12180

*07 Benglai, 83 Kannada, 34 Marathi, 32 Sanskrit, 27 Punjabi, 182 Tamil, 09 Urdu, 53

Telugu, Malayalam,. 05 Odiya, 01 Assames and 106 Gujarati Books.

4. Transit Cards

a. Prepared 1240

b. Interpolated 1125

5. Feeding of bibliographic details of books in Libsys 5480

6. Accessioning of books in Libsys 3310

7. Developed orders for books suppliers* 710

8. Data Entry of Processed Hindi Books* 1894

9. Spine Stickers generated* 3020

10. File development of Hindi books* 1544

11. Verification of Branch Library Registers/Issuing No.

Dues Certificate

12/98

12. Renewal of agreement with Booksellers 42

13. Meetings of Library Committee 03

14. Budget Grant for LARRDIS 9303000

a. Budget grant for books Rs. 4000000/-

b. No. of Bills for purchase of books 570 Bills of

173

Rs. 3197687/-

a. Budget grant for Government Publications Rs. 350000/-

b. No. of Bills for Government Publications 01 Bill of

Rs. 12648/-

a. Budget for refreshment Rs. 3000/-

b. No. of Bills for refreshment 03 Bills of Rs.

3290/-

15. Letters/Emails/Quotations/Acknowledgements to

States/UTs/Institutions/Organisations/Ministries/others

for publications

1420

16. Opening and distribution of Library Dak

a. Parcels 8790

b. Gunny bags 17

17. Queries attended 2280

*Work suspended due to transfer of Hindi typist since November, 2015

There is no policy change during the year There is no procedural change during the year

174

2. ADMINISTRATION AND PRESERVATION SECTION (1) FUNCTIONS 2.35 The Administration and Preservation Section of the Library Division deals with

the general administration of the Library, acquisition and procurement of Library

equipments/artefacts, maintenance of policy files/registers, grant of Library facilities to

research scholars (Indian and foreign) and personal staff of members of Parliament,

arranging show round of the Library to parliamentary delegations from abroad and

dignitaries/Committees from State Legislatures in India and their meetings with

HDS/LARRDIS Officers. The A&P Section has three distinct Units, i.e. (A) Library

Administration Unit, (B) Preservation Unit, and (D) Library Dak Unit



General Administration: (i) Duty Roster for deployment of Staff working in the Library Division during

Session periods were prepared from time to time.

(ii) Compiled and updated organizational and establishment chart pertaining to LARRDI Service.

(iii) Monthly resumes of work done in Library Division were compiled and put

up every month. Grant of Library Facilities: As many as 350 requests were received from MPs, Research Scholars (Indian and Foreign), Officials of various Ministries/Departments of Government of India for grant of Library facilities. After scrutiny and verification of character and antecedents of applicants through Central Command Station, PH, 120 Library Passes were issued/ revalidated besides 300 casual entry passes during the year.

Visits to Parliament Library

(i) Mrs. Kanchan jain, Principal Secretary, Govt. of Madhya Pradesh on 30th January, 2015.

(ii) Visit by 45 participants from IRSSE and RPF on 04.02.2015.

(iii) Visit of 36 students and 2 faculty members from Karnataka University on 11.02.2015.

(iv) Visit by 09 Delegation of the Budget Committee of the Parliament of Uganda on 17.02.2015.

(v) Visit of 34 students and 2 faculty members from Dept. of Library &

Information service, Manipur University, Canchipur on 18.02.2015.

175

(vi) Visit of 19 students and 3 faculty members from T.T.M.N.U.'s Dr. Babasaheb Ambedkar College of law, Nagpur on 18.02.2015.

(vii) Visit of 65 students and 3 teachers from Yonepota Nursing College,

Mangalore on 18.02.2015.

(viii) Visit of 65 teachers and 3 teachers from Kerala Hindi Prachar Sabha, Thiruvananthapuram on 19.02.2015.

(ix) Visit of 50 studetns from Maharaja Agarsen Institute of Management

studies, Delhi on 20.02.2015.

(x) Visit of 30 Participants from 28 countries on 20.02.2015.

(xi) Visit from Indian civil Accounts Service, Indian Defence Accounts Service and Indian P&T Finance and Accounts Service on 23.02.2015.

(xii) Visit of 150 students of Deptt. of Law Chandigarh University

(xiii) Mrs. Aruna Dhere, renowned Marathi author alongwith Mrs. Prachi Javrekar, wife of Minister of Environment, their friends and family members visited Parliament Library. Mrs. Dhere handed over 10 Marathi books to Shri Raghunandan Sharma, Hony Advisor, BPST for presentation to Parliament Library in a small function in presence of Sh. Arvind Sawant MP (LS) and senior officers of LARRDIS.

(xiv) Study visit by the 8 Students and one Internship Director of Deptt. of Mass

Communication, Theosophical Research and Communication Institute, Greater Kailash, New Delhi on 20.05.2015.

(xv) Visit on 'Speakers' Rulings' by a Delegation comprising 6 officers from

Bangladesh Parliament Secretariat.

(xvi) Visit by 9 member Delegation from Harvard Weatherhead Center, Harvard University on 22.05.2015.

(xvii) Visit of 37 students and one teacher of Padmabhushan Dr. Vasantdada

Patil college of Architecture, Pune to Parliament Library on 27th May, 2015

(xviii) Visit by Students from the Pennsylvania State University in United States

under the Students' Exchange Programme with Sh. Ram College of Commerce, New Delhi on 10.07.2015.

(xix) Visit by students of Bal Bharati Public School, Pitampura, Delhi on

24.07.2015.

(xx) Visit by Member of Parliamentary Committee on Catering and Health Services from Kenya on 01.09.2015.

(xxi) Visit by 4 Member delegation from Nepalese Legislature Parliament

Secretariate, Nepal on 16.09.2015.

(xxii) Visit of 14 Participants from Elected Women Representatives from Panchayats and Society for Integrated Developmental Activities Research & Training Representatives, Rajasthan on 23.09.2015.

176

(xxiii) Visit of 31 Medical College Librarians participating in the Training Course organized by National Institute of health and Family Welfare, Munirka, new Delhi on 15th October, 2015.

(xxiv) Visit by 30 Participants on 27.10.2015 from far flung villages of Ramban

District, Jammu & Kashmir.

(xxv) Visit by 7 delegates Members from the National Assembly of Kenya on 27.10.2015.

(xxvi) Visit by team of senior Doctors from different states of India on

06.11.2015.

(xxvii) Visit by Chinese Parliamentary delegation on 30.11.2015.

(xxviii) 55 participants visited to Parliament Library from Tapovan Vatsalyadham School, Gandhinagar on 14.12.2015.

(xxix) 24 Assistants Visited from Defence Headquarters Training Institute, New

Delhi.

(xxx) 50 Participants visited PLB on 17.12.2015

(xxxi) Media persons accredited to the States from North East India (Assam, Manipur, Meghalaya and Tripura) on 16.12.2015.

(xxxii) Students from Delhi Public School, Ghaziabad visited to PLB on

23.12.2015

2.38 The Unit deals with the job of binding and preservation of Library documents from harmful elements such as insects, pests and fungi. It coordinated with various Branches of the Library Division for fumigation and binding of publications wherever and whenever necessary.

Binding of Publications

A total of 2272 newspapers/periodicals/reports/LT's and Gazettes & Debates were got bound through the Bindery Section of the Lok Sabha Secretariat.

LIBRARY DAK UNIT

Library Dak Unit set up in room no. F039, `I' Block Parliament Library Building deals with the sorting out of the dak received in Parliament Library. 4, 00,000 (approx) publications/letters were received/distributed to the concerned sections/officers of LARRDIS during the year. These include Newspapers, Periodicals, Books, Acts & Bills, Gazettes, Notifications and other official/unofficial papers.

MISCELLANEOUS:-

PHYSICAL VERIFICATION OF BOOKS As directed by O & M Section, physical verification of Library books which is mandatory every three years was undertaken during the last quarter of the year 2015. Out of the 75,000 books to be physically verified, 9895 could be verified as on 31.12.2015.

177

3. AUDIO-VISUAL & TELECASTING UNIT (1) FUNCTIONS 2.39 The functions of the Audio-Visual & Telecasting Unit are :-

(i) to maintain the Audio Video Library; (ii) to provide viewing/listening facilities;

(iii) to supply copies of recorded proceedings, footage etc. to MPs/others;

(iv) to supply blank/recorded cassettes/DVDs/VCDs to LSTV Channel for

recording/producing the Programmes;

(v) to coordinate with Doordarshan/All India Radio/LSTV and other agencies for ‘live’ telecast/broadcast of parliamentary proceedings, President’s Address and other parliamentary functions;

(vi) to provide the recorded footage to various agencies as per the terms and

conditions laid down by the Lok Sabha Secretariat from time to time;

(vii) to prepare Documentation List of the programmes in which H.S. participated; and

(viii) Feeding of Log sheets containing details of LSTV programme in the

Software.


Sl. No. Job elements No. of items

1. Video Coverage 05

2. Recording Lok Sabha Proceedings LSTV Programmes

442 1947

3. Dubbing of speeches Request received:

DVDs supplied:

i. On payment ii. On complimentary

Amount deposited:

1106

1419 112

Rs. 177150

4. Queries under RTI Act 15

5. Accessioning Recorded Cassettes of LSTV/Lok Sabha

Proceedings/ Parliamentary events DVDs films VCDs of Rajya Sabha Proceedings

2389

Nil 139

178

Audio Tapes Nil 6. Log sheets

Noted Down Acc. No. on Log sheets

Log sheets Prepared

Fed data into computer

Entries checked in database list LSTV programmes Correction carried out

1909

NIl

1852

2213

800

7. Procurement from WG Branch DVC Pro cassettes DVDs/CDs Audio Tapes

1250 1700

_ 8. Issued cassettes/DVDs

Blank Recorded

4382 2233

9. Received back cassettes/DVDs After recording Recorded

1682 2483

10. Equipments Issued Received

_ _

11. Floral Tributes 34

12. Live Telecast/Broadcast 05

13. Viewing & Listening MPs & others in viewing Room

75

14. Research and Publication work 01

Research and Publication Work Prepared and sent the approved paragraphs relating to Audio Visual Unit to Table Office,

for inclusion in Lok Sabha Bulletin Part II before commencement of each Session during

the year, 2015.

179

4. DOCUMENTATION SECTION

(1) FUNCTIONS

2.41 The Section brings out a fortnightly publication called Parliamentary

Documentation so as to keep members abreast of all the important developments

in various fields with the latest literature available in various documents, including

newspapers, books, reports, periodicals, parliamentary debates, etc., by annotating,

assigning subject headings and arranging them under a specially devised

classification scheme and feeding into LIBSYS Software. These are retrievable author-

wise, title-wise and subject-wise through the Home Page of Parliament of India. From

August 2008 onwards Parliamentary Documentation has started in Hindi also, under the

title Sansadiya Pralekhan. The Section sends electronic version of Parliamentary

Documentation to members of both the Houses of Parliament, journalists and Officers of

Lok Sabha and Rajya Sabha Secretariats through e-mail.



(i) Number of articles Indexed

English- 3600 Hindi - 1080 (ii) Number of Indexed articles containing the bibliographical details,

annotations etc. fed into Computer English- 3650 Hindi - 1100 (iii) Number of MSS of Parliamentary Documentation checked/queries resolved/corrected/bound: 24 issues (1 Issue of 2014 and 23 Issues

of 2015). (iv) Number of MSS of Sansadiya Pralekhan checked/queries resolved/corrected/bound: 24 issues (1 Issue of 2014 and 23 Issues

of 2015).

(v) Number of issues of Parliamentary Documentation brought out: 2

(vi) Number of issues of Sansadiya Pralekhan brought out : 24 (vii) Number of references from MPs and Officers/Branches/attended to:

English- 240 Hindi - 120 (viii) Created SMS groups and added phone numbers of members of

Parliament of 16th Lok Sabha and officers of both Secretariats: 455

180

(ix) SMS of Current Articles weekly uploaded on Parliament Library Website and links sent to members of Parliament:

English - 11, 830 (455 members) Hindi - 11, 830 (455 members) (x) Electronic version of Parliamentary Documentation e-mailed to Members

of both Houses of Parliament , Officers of the Lok Sabha/Rajya Sabha Secretariats.

English - 14,064 (586 per issue) Hindi - 14,064 (586 per issue) (xi) Got approved write up on Documentation Section for inclusion in the

various information folders being brought out by the branches of both Lok Sabha and Rajya Sabha Secretariats from time to time.

(xij) Liasioned with Libsys Corporation to sort out problems with the Article of

Libsys (Software Package) for use of Documentation Section.

Procedural Change

2.43 In addition to bringing out of regular fortnightly publications, initiatives were taken to provide link based information (i.e. providing full text of articles published in national and international periodicals) since July 2015 to members of Parliament through their E-mail and SMS on their mobile phones to inform them about latest articles on contemporary subjects.

181

5. MEMBERS’ REFERENCE SERVICE

(1) FUNCTIONS 2.44 The Members’ Reference Service (Reference Wing) of LARRDIS caters to the

information needs of members of Parliament, primarily in connection with their day-to-day

parliamentary work. In the discharge of this duty, the Service keeps members abreast of

the latest developments in different spheres inside and outside the country. Reference

requests from members are attended to, both during the Session and inter-Session

periods. Requisite information is compiled in the form of Background Notes, Information

Bulletins, Fact Sheets, Reference Notes and Information Folders, in response to

requisitions received from members and also in anticipation of their requirements during

Session(s) of Parliament. The Service also brings out various Publications.

(2) WORK DONE DURING THE YEAR 2015 2.45 The break-up of the work done in the Service during the year was as under:-

(i) 5,596 references were received of which about 4650 were received during the Session period. On an average, 61 references were received per sitting during the Session period.

(ii) 90 per cent references was required on the same day, 9 per cent

within 2-3 days and 1 per cent within 4-7 days. A subject-wise analysis of the references received shows that about 44 per cent of the references were on political and social matters, 42 per cent were on economic and financial matters, 9 per cent on legal, constitutional and parliamentary matters, 3 per cent on matters relating to science and technology and defence, and 2 per cent were on international affairs.

(iii) About 946 references, constituting approximately 17 per cent of the

total receipt, were received from members during the inter-Session periods in 2015.

(iv) approximately 621 articles on important and burning topics/subjects were

made available online for the members to retrieve the articles at their end.

(v) In order to promote the paperless initiative, the less number of copies of

Reference Notes were got risographed. Reference notes were made available online on Intranet and Parliament Library website. These were e-mailed to Members for their use.

MISCELLANEOUS

(i) Brochure Matter for Parliament Library webpage on Members Reference Service.

(ii) Analysis of Reference received during the sessions in 2015

182

MAINTENANCE OF REFERENCE LIBRARY Copies of Parliamentary Questions (about 4,055) and office copies of references containing information supplied in response to Members’ References (nearly, 708) were classified and filed in the respective subject folders for future retrieval/use.

ORGANISATION OF THE SERVICE

2.46 In order to streamline the work and to ensure supply of the latest and precise

information to members within the stipulated time, the Reference Service is divided into

different Desks which at present are as follows: (i) Agriculture & Consumer Affairs Desk;

(ii) Economic & Financial Affairs Desk; (iii) Human Resource Development Desk; (iv)

Industry & Investment Desk; (v) Infrastructure & Energy Desk; (vi) International Affairs &

Defence Desk; (vii) Legal & Constitutional Affairs Desk; (viii) North-East Affairs Desk

(ix) Political and Parliamentary Affairs Desk; (x) Rural Development, Labour &

Employment Desk; (xi) Science & Technology and Communications Desk; (xii) Social

Affairs Desk and (xiii) Social Welfare Desk. Each Desk is responsible for making

available the latest information pertaining to the subjects allotted to it and to brief

members as and when required.

Total No. of Information Folders prepared (English & Hindi) - 38 Total No. of Reference / Research Notes made - 37

183

6. GAZETTES AND DEBATES SECTION (1) FUNCTIONS 2.47 To maintain the collection of the Abstracts of Proceedings of the Council of

Governor General of India, Proceedings of Indian Legislative Council, and debates of the

Legislative Assembly, Council of States, Constituent Assembly (Legislative), Constituent

Assembly, Provisional Parliament, Lok Sabha, Rajya Sabha, State Legislatures and

selected foreign Parliaments and indices of Lok Sabha and Rajya Sabha debates for

reference and research by members of Parliament and their PSs/PAs, Officers of both the

Secretariats of Parliament, media persons, research scholars and others engaged in the

working of the Parliamentary institutions. The Section also maintains the original verbatim

reporting of the proceedings of Lok Sabha and synopsis of the proceedings of Lok Sabha

and Rajya Sabha, Resumes of work done by Lok Sabha and Rajya Sabha, Bulletin Part I

and Part II of Lok Sabha and Rajya Sabha, bound volumes of Papers Laid on the Tables

of both the Houses and Gazettes (in the form of bound volumes) notified by the

Government of India, State Governments and Union Territories as received from time to

time.


(i) No. of Debates added 1644

(ii) No. of Gazettes added 2665

(iii) No. of publications issued 5732

(iv) No. of publications received back and placed in their respective shelves 5682

(v) No. of sets of Gazettes, Debates and Notifications got bound 410

(vi) No. of queries attended to 3156

(vii) No. of scholars provided access to G&D holdings 334

(viii) No. of photocopies of documents arranged on payment from the Reprography Unit. 8760

(ix) No. of Papers Laid on the Table received and shelved 1470

(x) No. of debates/ Gazette notifications culled out/supplied for reference purposes in the Section 5448

(xi) No. of applications received under the RTI Act, 2005—

examined and information/material supplied through Information Cell 215

(xii) No. of appeals received under RTI Act, 2005 05

184

(xiii) No of CIC Hearings in Chief Information Commissioner’s Office attended 02

(xiv) No. of Items of holdings maintained 27

(xv) Assistance provided to MPs/Ex – MPs, PSs/PAs

of Ministers in culling out speeches made by them (xvi) No. of sources regarding applications/Appeals under RTI Act, 2005 Consulted 1840 (Approx.)

185

7. MICROFILMING UNIT (1) Functions:- 2.49 The functions of the Unit are to:-

(i) Microfilming of the Parliamentary documents on 16mm and 35mm microfilm rolls.

(ii) Indexing of the Parliamentary debates for easy retrieval from the

microfilms.

(iii) Preservation of the Master microfilms and preparing duplicate microfilm rolls for reference purpose.

(iv) Making microfilms of documents easily accessible to members of

Parliament, Research Scholars and others for their use. Scope and objective:-

2.50 Basic objective of the Microfilming Unit is to preserve the valuable

documents/collections of Parliament and its Library viz., Parliamentary Debates, Papers

Laid on the table, Acts and Bills, Committee Reports, Private Papers, Rare Books and

Documents, Newspapers (bound volumes), Press Clippings, Documents of Parliamentary

Archives and other documents as decided from time to time by the Secretariat.

(2) WORK DONE UNIT DURING THE YEAR 2015 2.51 No work was done during the year 2015 because of the non-functional and out-

dated equipments. A proposal for restarting the work of microfilming is under

consideration of the Library Committee.

(3) No MAJOR CHANGES IN THE ORGANIZATION, POLICY, PROCEDURE OR PRACTICE DURING THE YEAR

186

8. PARLIAMENT LIBRARY

(1) FUNCTIONS 2.52 To meet the information needs of the members of Parliament and other Library

users which inter alia include research scholars from Universities and Institutions of

repute, accredited Press correspondents, etc, the Counter issues books and other

publications, attends to on-the-spot references/queries, prepares select bibliographies on

different subjects and personalities and also prepares subject index cards of the debates.

The Counter also displays selected new arrivals in the PLB and current newspapers and

periodicals in the MPs‘ Reading Hall in PLB as well as in the Reading Hall in the

Parliament House, rectifies the books on shelves and recovers the cost of lost books. It is

also responsible for providing reading room facilities. The Circulation Counter has five

self-contained Units, viz. (i) Books Circulation Counter; (ii) Members‘ Assistance Counter,

PLB; (iii) Members‘ Reference Desk, PH; (iv) Newspapers and Periodicals Section; and

(v) Reports and LT Unit.

(2) WORK DONE DURING THE YEAR 2015 2.53 The break-up of the work done in the Library during the year was as under:-

Books Circulation Counter

Sl. No. Items of work Nos. (i) No. of books issued 6123 (ii) No. of books received back 5896 (iii) No. of reminders issued 129 (iv) No. of books acquired on Inter-Library loan 30 (v) No. of New Library Members registered 168 (vi) No. of No Dues issued to Members/Staff 685 (vii) No. of on-the-spot references from MPs/ex-MPs,

Ministries, officers of the Lok Sabha and the Rajya Sabha Secretariats, Libraries, Information Centres and Research Scholars, etc., attended to

7499

(viii) No. of visits by distinguished personalities facilitated 35 (ix) No. of entries fed into the computers 12019 (x) No. of RTIs Handled 06 (xi) No. of books reserved for MPs 339 (xii) No. of Members from whom cost recovered 12 (xiii) No. of publications rectified, relabelled and rearranged in

various sectors of the Library. 13759

Members’ Reference Desk, PH This Desk meets the demands of members of Parliament in respect of books, reports, newspapers, periodicals, etc., supplies on-the-spot references to the members and coordinates with the Reference Wing to meet the detailed information requests from the members.

187

Sl. No. Items of work Nos. No. of on-the spot/ready references attended 8079 Attended to various delegations from India and foreign countries from time

to time

Members’ Assistance Counter, PLB

Sl. No. Items of work Nos. (i) No. of on-the-spot references/queries attended to 12460 (ii) No. of demands for detailed references received from

MPs 3268

(iii) No. of subject index cards prepared and interpolated 4261 (iv) No. of publications supplied for consultation 13884 (v) No. of pages of photocopies of publications arranged on

payment (as desired by MPs/Ex-MPs/scholars, etc.) 29185

(vi) No. of books reserved for MPs/Ex-MPs 864

Reports and LT Unit, PLB 2.54 Maintains various Reports, Budget documents of Central and State Governments, Plan documents, Agreements/Contracts, etc., with foreign countries and Reports of the UN and foreign Parliaments. The Unit procures, processes and prepares binding sets of all the authenticated papers laid on the Tables of the Lok Sabha and the Rajya Sabha and undertakes their accessioning.

Sl. No. Items of work Nos.

(i) No. of reports issued 1730

(ii) No. of reports received back 1620

(iii) No. of queries from MPs, officers and researchers attended to

2030

(iv) No. of reports added to the collection 9350

(v) No. of reports got bound 321

(vi) No. of Research scholars attended 49

(vii) No. of LT Papers got bound 2369

(viii) No. of LT documents received and processed 4592

(ix) No. of records entered in the Accession Register 2360

Newspapers and Periodicals Section 2.55 This Section caters to the needs of the members of Parliament with respect to newspapers and periodicals. It also provides newspapers and magazines to Hon‘ble Speaker, Hon‘ble Deputy Speaker, Panel of Chairmen and Chairmen of the Parliamentary Committees for use at their residences/offices. Newspapers/magazines required for official use by various Branches and Officers are also provided by this Section.

Sl. No. Items of work Nos. (i) Displayed 85 daily newspapers and 419 periodicals and journals in Hindi,

English and regional languages received from within India and abroad in the Reading Hall in Parliament House and in the PLB

(ii) Data regarding 4,836 issues of 419 periodicals and 1,095 entries of foreign newspapers were entered in computer/ Register

188

(iii) No. of reminders sent to Publishers/Agencies for obtaining the back-issues of periodicals which were not received

163

(iv) No. of bills, amounting to Rs. 40,60,527/- in respect of newspapers and periodicals processed for payment

297

(v) No. of newspapers and magazines issued 1380

(vi) No. of(vii) newspapers and magazines received back 1187

(vii) No. of set(viii)s of periodicals and newspapers prepared and got bound(ix) and placed on their respective shelves

433

(viii) No. of periodicals registered in the computer in the software package LIBSYS

4836

(ix) No. of AIR/DD News Bulletins received and arranged 2190

(x) No. Of bound periodicals accessioned 391

Exhibition of Books 2.56 On the occasion of adoption of Indian Constitution and to commemorate 125th

Birth Anniversary of Dr. B.R. Ambedkar a book exhibition was organized in the

Parliament Library from 26th November, 2015 to 30th November, 2015. Approximately

200 books in Hindi, English and various Regional Languages pertaining to making and

adoption of Indian Constitution we displayed. Besides this 02 Foreign and 01 Indian

Newspaper containing the news items on the “Adoption of Indian Constitution” were also

displayed in the exhibition. Hon’ble Prime Minister of India, Speaker Lok Sabha,

Secretary General of Lok Sabha and various other dignitaries visited the exhibition and

saw original calligraphed copy of Constitution of India (both English & Hindi)

189

9. PRESS CLIPPINGS SECTION

(1) FUNCTIONS 2.57 The Service has been organized now more scientifically having four separate

units, viz.(i) Hindi Unit,(ii) English Unit, (iii) Cutting & Pasting Unit and (iv) Automation

Unit. Press Clippings selected and marked are maintained in the relevant subject folders

in chronological order and stacked according to their call numbers. These clippings are

classified according to a specially devised subject classification scheme broadly based

on the Dewey Decimal Classification Scheme. Important Press clippings are also

submitted daily for the perusal of Hon’ble Speaker, Hon’ble Deputy Speaker, Leader of

Opposition, Secretary General and other Senior Officers of the Secretariat. Important,

relevant and up-to-date news items, editorial comments and articles on latest

developments are collected and got cut and pasted for clippings purposes from the

following 29 daily newspapers- 11 Hindi and 18 English:-



(i) No. of newspapers examined/scrutinized-

(a) Hindi : 4,034 (b) English : 6,588 (ii) No. of Press Clippings marked-

(a) Hindi :75,673 (b) English : 2,13,730 (iii) No. of Press Clippings cut/pasted-

(a) Hindi : 63,260 (b) English : 1,90,356

(iv) No. of Press Clippings classified-

(a) Hindi 75,673 (b) English : 2,13,730

(v) No. of Clippings filed in folders-

(a) Hindi : 76,995 (b) English : 2,11,520 (vi) No. of references/queries attended to-

(a) Hindi : 3,338 (b) English : 4,285

190

(vii) No. of folders issued/returned-

(a) Hindi : 4,458 (b) English : 5,565

(viii) No. of `S’ clippings submitted to : 27,946

Secretary-General

(ix) No. of photocopies of ‘S’ clippings : 1,81,932 folders sent to HS’s Office, HDS’s Office,

Secretary's Office, (9 sets)

(x) No. of clippings of media coverage of : 1206

Hon’ble Speaker from three epapers (Indore ed.) namely Dainik Bhashkar, Nai Dunia, and Patrika submitted as S’ clippings

(xi) No. of Photocopies provided to : 9,000 (approx.) Standing committees/LSTV/ PPR Ad hoc Committees, Reference Wing etc. on the subjects under their examination)

(xii) No. of new folders prepared/ replaced : 1,915

AUTOMATION 2.59 The digitization of news clippings is a step ahead in the process of paper less activities of Lok Sabha Secretariat. During the period under the report, 21,261 clippings were scanned/indexed and also uploaded from e-papers using eNewNIC software Approx. 81,587 keywords were assigned to these entries for reference and retrieval purpose. These press clippings are available on Intranet and can be retrieved from any PC installed in Parliament House Complex. The work of digitization of news clippings which was suspended since 25 Aug. 2014 due to non availability of new server, now again resumed from Ist June 2015 after the installation of new High End Server.

Policy Changes

There was no policy change in the working of the section.

Procedural Changes

(i) Soft copy of `S' Clippings folder are also being submitted through email to all the AS/JS of the Secretariat.

(ii) To reduce the manual work of cutting and pasting of newspapers, all the assistants have been assigned to prepare news clippings from e-papers using Adobe Acrobat XI pro software.

191

10. PROCESSING SECTION

(1) FUNCTIONS 2.60 The Processing Section is a technical laboratory where books and other

publications are assigned Call Numbers for their arrangement in the shelves and

Catalogue Cards are prepared for their retrieval. These Catalogue Cards (Shelf List,

Author/Title) are interpolated and updated regularly in their respective cabinets. The

books and other publications are classified, according to the 22nd edition of Dewey

Decimal Classification (DDC) scheme. Catalogue Cards are prepared as per Anglo-

American Cataloguing Rules II (AACR II); and Subject Headings or keywords are

assigned. As the classification and cataloguing of publications have been computerised

since 1992, entries of all classified/catalogued publications are fed onto the computer

using the LIBSYS Software. The library catalogue (OPAC, i.e. Online Public Access

Catalogue) is available on the website of Lok Sabha i.e. http://loksabha.nic.in. Parliament Library Search Catalogue search can be accessed by all the interested

users. The books are prepared for stacking and circulation by providing book corners,

book labels and book cards as per the library rules. Thus, the Processing Section plays a

vital role in preparing a book/publication for use by its readers.

2.61 The section also brings out a monthly publication, titled "Parliament Library

Bulletin" containing bibliographical details of the new additions to the Parliament Library.

In addition, the Bulletin also gives information about the number of important dignitaries

having visited the Library and Parliament Museum, number of Children having visited the

Children's Corner during this month and also latest LARRDIS publications released during

this period. Copies of the Bulletin are sent to the members of the Library Committee,

institutions and officers of Lok Sabha. The Bulletin is being forwarded to all the members

of Lok Sabha and Rajya Sabha through E-mail and the same can also be accessed

through Parliament of India Homepage i.e http://parliamentofindia. nic.in rhttp://loksabha.nic.in. Parliament Library New Additions


(i) No. of Government publications and LT papers scrutinised- 12,786

(ii) No. of Government publications and LT papers selected- 8,036

(iii) No. of Government publications accessioned- 4,712 (3,769 Centre, 889 States, and 54U.N.)

(iv) No. of Books classified and catalogued- 5,417 (1,690 Hindi, 2,846

English and 881Regional languages)

http://loksabha.nic.in/

http://parliamentofindia/

http://loksabha.nic.in/

192

(v) No. of Government publications classified and catalogued- 3,583 (2,653 Central Government Reports, 864 State Government Reports and 66 United Nations & Foreign Publications).

(vi) No. of books and reports labelled- 6,892

(vii) No. of Shelf List Cards and the Author/Title Catalogue Cards pertaining to Books and Reports in English and Hindi interpolated- 12,667

(viii) 8 issues of Parliament Library Bulletin from January 2015 to August 2015 brought out and distributed.

(ix) No. of queries from the library, branches of Lok Sabha Secretariat/Rajya Sabha Secretariat/Ministries etc. attended to- 321

(x) No. of Books (English, Hindi, Regional languages) and Reports fed into the computer- 7,883

Miscellaneous

(i) Renewed cover-page of 'Parliament Library Bulletin' for the year 2016 (ii) Updated information pertaining to Processing Section for inclusion in (a)

Article titled "LARRDIS: An overview"; (b) Publication Parliament of India: 15th Lok Sabha 2009-2014 a study; (c) Information Management in the Parliament of India; (d) Revised edition (16th) of Handbook for members of Lok Sabha (e) Paragraph for inclusion in the publication "Library Services in Parliament of India". (f) Information pertaining to the Processing Section to be displayed on the website of Parliament Library

(iii) (a) Took weekly backup of data in the Libsys Software (b) Co-ordinated

the work/problems related to Libsys software in the Library Division with the Libsys Ltd., Gurgaon. Installation of upgraded Libsys Software is under consideration

193

11. PUBLICATIONS UNIT

(1) FUNCTIONS 2.63 The main functions of the Unit are:-

(i) Maintenance of stock of publications, attending demands for publications

from various Branches of LS/RS, Institutions, Organizations, etc.

(ii) Updating the Stock Register of LSS/LARRDIS periodicals/publications received from time to time.

(iv) Providing stock position of various publications to the concerned

Branches so as to enable them to make decision regarding print order of the same.

(v) Updating/revision of Information Folders of national leaders whose

portraits adorn the Central Hall and former Speakers of the Lok Sabha and distribute the same.

(vi) Liaisoning with concerned sections of the LARRDIS, Printing Branch,

Rota Print, Bindery Section and ‘D’ Branch for timely publication/distribution of all LARRDIS publications.


Sl. No. Job element No. of job

(i) Issues of periodicals got printed 19

(ii) No. of issues of periodicals got distributed 19

(iii) Corrigenda got affixed from Bindery Section 1

(iv) No. of Information Folder of National Leaders revised

/checked/printed/reprinted/ and distributed.

24

(v) No. of Information Folders of departed Ex-Speakers

distributed.

8

(vi) Arrangement of the stock of the Books, Monographs,

Information Folders, Periodicals etc.

1,36,713

(vii) Attended to the demands for Books/Publications etc. 712

194

12. REPROGRAPHY SERVICE

(1) FUNCTIONS 2.65 This Section caters to the urgent official needs of the members of Parliament,

Officers and Branches, research scholars and media persons accredited to the Lok

Sabha and the Rajya Sabha Galleries, for photocopying and typing important documents.

(2) WORK DONE DURING THE YEAR 2015 2.66 The break-up of the work done in the Service during the year was as under:-

Sl. No. No. of pages Rs./ Pages

(i) No. of pages of photocopies taken 1,93,818

(ii) No. of pages typed 5,585

(iii) Amount (in rupees) received in lieu of photocopies and on account of typing and deposited with B & P Branch.

96,493

195

13. CHILDREN’S CORNER

(1) FUNCTIONS 2.67 The main functions of the Corner are:-.

1. Addition, classification and cataloguing of new books.

2. Maintenance of the collections of the library.

3. Issue of membership cards to new members and renewal of membership.

4. Maintenance of periodicals and newsletters.

5. Organising of special events like essay writing competitions, drawing competitions, painting competitions, etc.

6. To guide and help children in preparing their school projects also.

(2) WORK DONE DURING THE YEAR 2015 2.68 The break-up of the work done in the Corner during the year was as under:-

Sl. No.

Job elements Nos.

(i) No. of Books Added 95

(ii) No. of Periodicals received 162

(iii) No. of Books Classified 95

(iv) No. of Catalogue cards prepared 95

(v) No. of Applications for entry pass to new members

75

(vi) No. of Membership passes renewed 353

(vii) No. of Children/visitors/MPs/ VIPs visited the Children’s Corner

1967

(viii) Programmes Organized

(i) Prize Distribution Function

(ii) Children’s Day Function

1 1

196

14. ACTS AND BILLS SECTION

(1) FUNCTIONS 2.69 The Section maintains Bills as introduced and passed in Lok Sabha/Rajya

Sabha, Central and State Acts and Reports of Joint Select Committees on various Bills;

update and maintain records of Central Acts, Constitution of India, Rules, Regulations

and Notifications also maintains holdings Foreign Acts, State Government Acts and

Ordinances as and when received in the Section.



(i) Re-arranged/updated publications (acts, Bills, Rules, Notifications etc.) in respective stacking shelves.

18500

(approx.)

(ii) Correction/amendments carried out in : 881 unbound copies of the Central Acts; 72 copies of the Government of India (Allocation of Business) Rules, 1961; and 9 copies of the Constitution of India

962

(iii) No. of publications issued (including Bills, Acts, Rules, Ordinances and Notifications)

2640

(iv) No. of references attended 2770

(v) No. of applications under the RTI Act 2005 examined and information supplied to the Information Cell for onward transmission to the applicants.

09

(vi) No. of binding sets of Acts/Bills prepared 177

(vii) No. of letters sent to Ministries/Departments of the Government of India/State Governments for supply of State Acts/Rules/Notifications, etc.

43

(viii) No. of Catalogue Cards of Acts and Bills prepared 565

(ix) No. of copies of Notifications sorted out/arranged in respective folders.

3140

(x) No. of spare copies of Notifications weeded out 1920

(xi) Necessary data pertaining to Central government Bills, Private Members’ Bills, Central Acts received during the year were fed into the Computer.

135

(xii) Downloading of Acts/Rules/Bills from Internet and other web resources like manupatra, indlaw, thinklegal database etc.

560

(xiii) No. of entries made in the Accession Register 180

(xiv) Research Scholars/Law Intern attended for legislative information and research

45

(xv) No. of reminders sent for return of overdue publications 105

(xvi) Maintained the holdings in the acts and bills section as per the list attached

24 items

197

15. DIGITALIZATION UNIT (1) FUNCTIONS 2.71 The main functions of the Unit are:-

1. Obtaining documents (Debates and Reports) from the Parliamentary Library, organisation, flagging of documents to be scanned and maintaining their record;

2. (a) Manually splitting the entries of the debate of each date, processing

these through splitter software, preparing metadata of entries with each entry having inputs in 10 segments under module I;

(b) Checking the full text of debates for the scanning quality, missing pages etc., preparing the metadata of entries and then uploading the respective file on the Digital Archival Management Group software under Module II.

3. Developing and designing of the proposed website; checking and presentation of data and retrieval of data through various parameters.


2.72 The break-up of the work done in the Unit during the year was as under:-

Sl. No.

Work Nos.

(i) Entries split, extracted and entered into the Digital Archive Management Group software (Module I)

18112

(ii) Full Text Debates entered into Digital Archive Management Group Software (Module II)

1441

(iii) Entries verified in Module I 18112 (iv) Entries verified in Module II 1441 (v) Pasted metadata entries onto FTP for uploading on Digital

Library Portal in Module I 18112

(vi) Pasted metadata entries onto FTP for uploading on Digital Library Portal in Module II

1441

(vii) Checking and correction of the entries of 11th Lok Sabha on the website

26,344 entries

198

16. STAFF LIBRARY (1) FUNCTIONS 2.73 The main functions of the Staff Library are:-

(i) Addition, classification and cataloguing of new books.

(ii) Data entry of bibliographic details of newly added books into software.

(iii) Creation of member's profile of newly enrolled members into the software.

(iv) Maintenance of the collections of the library.

(v) Issue of publications to members and return of the same through the software.

(vi) Reminders for the long overdue books.

(vii) Issue of membership cards to new members and ‘No dues Certificates’ to outgoing members.

(viii) Maintenance of newspapers and periodicals.


2.74 The break-up of the work done in the Library during the year was as under:-

Sl. No.

Job element Nos.

(i) No. of purchased books added 158

(ii) No. of complimentary books added 336

(iii) No. of books accessioned 336

(iv) No. of books classified and catalogued 411/415

(v) No. of book cards prepared 507

(vi) No. of book slips/corners/stickers pasted on books 507/507/1162

(vii) No. of bibliographic entries fed in the SOUL 1784

(viii) No. of proofs of catalogue cards checked 415

(ix) No. of catalogue cards corrected 200

(x) No. of publications issued 4199

(xi) No. of publications received back 4412

(xii) No. of overdue books for which reminders uploaded 128

(xiii) No. of new library membership cards issued 740

(xiv) No. of `No Dues Certificates’ issued 152

(xv) No. of newspapers entered in the register 5096

(xvi) No. of periodicals entered in the register 670

(xvii) No. of books rectified/shelved 9000

(xviii) No. of periodical/newspapers shelved 5766

199

(xix) No. of queries/references attended 3512

(xx) No. of books withdrawn from holdings 1030

(xxi) No. of entries of Weeded Out books made in the Accession Registers

679

(xxii) No. of Catalogue Cards Interpolated 2950

(xxiii) No. of suggestions forwarded to Acquisition Section for purchase of books

22

(xxiv) No. of Membership details fed in SOUL Software 651

(xxv) No. of books sent for binding 57

200

As on 31.12 2015 LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION

SERVICE The personnel strength of the various Sections/Branches/Wings of LARRDI

Service

Sl. No.

Name of Branch/Section/Wing

Ro/EO

RA Jr./Sr. Lib. Asstt.

EA & Sr. EA

Steno/Jr./Sr. Clerk

Xerox/Reprogrpher Oper.

Jr./sr. Lib. Attdt.

Cha mber Attdt./Attdt.

Total

Research Related Sections/Wings (i) Parliamentary

Affairs Wing - - - - 1 - - 1 2

(ii) Political Affairs Wing

1 - - - 2 - - - 3

(iii) Legal and Constitutional Affairs Wing

1 - - - 2 - - 1 4

(iv) Economic and Financial Affairs Wing

2 - - - 2 - - 1 5

(v) Journal of Parliamentary Information Section

- - - - 1 - - 1 2

(vi) Social Affairs Wing

1 1 - - 1 - - 1 4

(vii) Practice and Procedure Unit

1 - 1 - 2 - - 1 5

(viii) Educational and Scientific Affairs Wing

- - - - 1 - - 1 2

(ix) Who’s Who Cell and AD-hoc Publications

1 - 1 - 2 - - 1 5

2. Press and Public Relations Wing

2 - 2 - 1 1 1 1 8

3. Parliamentary Museum and Archives

2 1 2 1 Tech.

4 1 Conservator & 1 Guide(H)

- 7 19

4. Bureau of Parliamentary Studies and Training

1 1 3 1 4 - - 4 14

201

Library, Reference and Documentation 1. Acquisition

Section 2 - 3 - 1 - - 1 7

2. Administration and Preservation Section

- - - - 1 - - - 1

3. Audio-visual and Telecasting Unit

- 2 2 - 1 - 1 1 7

4. Documentation Section

2 - 2 - 3 - - - 7

5. Members’ Reference Service

3 3 1 - 2 - 1 2 12

6. Gazettes and Debates Section

1 - 1 - - - 1 2 5

7. Microfilming Unit

- - 1 - - - - - 1

8. Circulation Counter

2 2 8 1 - - 3 5 21

9. Press Clipping Section

3 3 6 - 1 - 4 3 20

10. Processing Section

- 1 4 1 1 - - 1 8

11. Publications Unit - - 1 - - - - 1 2

12. Reprography Service

- - - 1 1 3 - 2 7

13. Children’s Corner

- - 1 - - - - - 1

14. Acts and Bills Section

- - 1 - - - 1 - 2

15. Digitilization Unit 1 - 7 - - - 1 - 9

16. Staff Library 1 - 1 - 1 - 1 - 4

Total 27 14 48 5 35 6 14 38 187

202

PART-III

VERBATIME REPORTING SERVICE

REPORTERS BRANCH

(1) FUNCTIONS 3.1 Reporters Branch is responsible for preparing and issuing verbatim records of

the proceedings of Lok Sabha and Parliamentary Committees, meetings/Conferences of

All India Presiding Officers, and Commonwealth Parliamentary Association. It is also

assigned the task of reporting verbatim Conferences, Lectures, Seminars/Talks

organised under the auspices of the Indian Parliamentary Group and the Bureau of

Parliamentary Studies and Training. It is coordinating with the Lok Sabha TV Channel for

expunging portions that are to be deleted from the video recorded proceedings of the

House. It coordinates with the Sound Unit (CPWD) for preservation of digitally recorded

audio CDs containing important/historic record of proceedings. It also conducts

Shorthand and Typewriting training classes for the staff as and when required, under the

auspices of BPST.


3.2 The break-up of the work done in the Branch during the year was as under

REPORTING VERBATIM OF LOK SABHA PROCEEDINGS:

There were, in all, 72 days’ sittings of Lok Sabha during the year under report. The proceedings reported verbatim totalled 408 hours 40 mts ( English 206 hours 16 mts and Hindi 193 hours 55 mts). The time taken for preparing the proceedings was approximately 4905 man-hours.

SPEECHES, STATEMENTS, MATTERS UNDER RULE 377, ETC. – AS LAID ON THE TABLE: (in pages) There were, in all, a record number of 4319 pages, 3030 pages in Budget Session of 2015, 170 pages in Monsoon Session and 1119 pages in Winter Session), that include Matters Under Rule 377, Statements by Ministers, Speeches of hon. Members on various discussions etc. that were laid on the Table of the House for incorporating them in the Lok Sabha Proceedings during the year under report. SPEECHES IN REGIONAL LANGUAGES:

English translations of 111 speeches, 65 in the Budget Session of 2015, 10 speeches in Monsoon Session and 36 speeches in Winter Session) in regional languages totalling 08 hours and 24 minutes and 02 speeches in regional languages laid on the Table of the House were incorporated in the Lok Sabha debates with the assistance of the Interpreters Branch.

203

SUPPLY OF PERSIAN SCRIPT:

Persian script, in addition to Devnagri script was supplied to those Members who spoke in Urdu and desired to have copies of their speeches in the Persian script.

LANGUAGE-WISE PERCENTAGE OF HOUSE PROCEEDINGS:

The language-wise percentage of House Proceedings in English, Hindi and Regional languages was as under:

English - 49.48

Hindi - 49.76

Regional Languages - 0.76

EXPUNCTIONS/NON-RECORDING OF PROCEEDINGS:

There were 234 occasions during the year when the Chair ordered expunction or non-recording of words or expressions from the House proceedings.

REPORTING VERBATIM OF PARLIAMENTARY COMMITTEES/ CONFERENCES/ SEMINARS/ BPST LECTURES, ETC.: During the year under report, verbatim records of proceedings of Parliamentary Committees and Conferences/ Seminars/Lectures/Talks etc. organised by the Bureau of Parliamentary Studies and Training/IPG were prepared for a total duration of 878 hrs. and 17 mts., totalling 218 committee days, out of which 484 hrs., and 21 mts. were in English and 393 hrs., and 56 mts. were in Hindi.

The total time taken for preparing the Committee proceedings verbatim was approximately 10540 man-hours.

LANGUAGE-WISE PERCENTAGE OF COMMITTEE PROCEEDINGS:

English - 55.14 Hindi - 44.86 TOTAL VOLUME OF REPORTING WORK DURING THE YEAR: Reporting Total Volume Volume in Work Hrs. Mts. English Hindi Regional

Hrs. Mts Hrs. Mts. Hrs. Mts.

House 408 40 206 16 193 55 08 24

Committee 878 17 484 21 393 56 - -

Total 1286 57 690 37 587 51 08 24 53.66% 45.66% 0.68%

SUPPLY OF COPIES OF MINISTERS’ SPEECHES TO PIB/PRESS: Copies of speeches made by Ministers/Members or Special Mentions made by Members were supplied to the Press/PIB, HS office and PMO on request. The Press Correspondents were also given facilities to check portions of proceedings, whenever in doubt.

204

STATUS OF COMPUTERISATION: During the year under report, the Branch has the operating system Windows XP with PCs of P4 model. The system is working with frequent hiccups. However, since the Hardware equipment was installed eight years back, there is an urgent need to upgrade hardware and software system to keep pace with the pressure and expediency of work.

(3) PERSONNEL STRENGTH OF THE BRANCH

(i) Officers

Name of the Post Sanctioned Staff in Post lying Strength Position Vacant Director (R) 02 02 0

Addl. Dir. (R) 05 05 00

English Hindi

J.D. (R) 26 18 00

Parly. Reporters Grade 21 03 06 12

Parly. Reporters Grade-II 14 01 01 12

(ii) Ministerial/Clerical Staff

Name of the Post Sanctioned Staff in Post lying

Strength Position Vacant

Sr. P.A. 2 2 -

Exe Assistant (Urdu) 1 1 -

Sr. Clerk 1 2 +1

Jr. Clerk 1 - -

Attendants *5 5 1

-------------------------------------------------------------------------------------------

*Including one posted with Director (R)

*One Director has not been given any Attendant

205

PART-IV

SIMULTANEOUS INTERPRETATION SERVICE

INTERPRETERS BRANCH (1) FUNCTIONS 4.1 The Simultaneous Interpretation Service (SIS) provides simultaneous

interpretation from English to Hindi & vice versa and from Regional languages to English

and Hindi of the proceedings of Lok Sabha / Standing Committees / other Parliamentary

Committees / Meetings with Foreign Parliamentary Delegations / BPST lectures /

Conferences / Seminars / Consultative Committee meetings etc. This Service is a

Constitutional and Procedural (Read Art.120 with Direction 115B of the Directions by the

Speaker, Lok Sabha) requirement for running the House of the People.


Interpretation Work

(i) Interpretation of the proceedings of the House. -- 407 hrs. 41 mts. (72 sittings)

(ii) Regional language speeches delivered and interpreted in the House.

(a) Number of speeches -- 113 (b) Total duration -- 516 mts.

(Waiting Time for speeches 141 hrs. 57 mts.) (c) Time taken for translation --104 hrs. 30 mts.

(iii) Interpretation of the proceedings of the Departmentally

Related Standing Committees / Other Parliamentary Committees / Ad hoc Committees, etc.

(a) Number of meetings -- 612 (b) Duration of meetings --1147 hrs. 30 mts.

(iv) Interpretation in meetings presided over

by the Hon’ble Speaker. -- 12

(v) Interpretation in meetings presided over by the Hon’ble Dy. Speaker -- 1

. (vi) Interpretation duty during Hon. Prime

Minister’s Foreign trips -- 6

(vii) Interpretation duty during Press Conferences of External Affairs Minister – 5

(viii) Interpretation duty during visits of Foreign

Heads of States & Dignitaries -- 6

206

(ix) Interpretation in the Chief Ministers’ Conference with the PM -- 3

(x) Interpretation in Consultative Committee meetings. -- 53 Translation Work Translation of “377 Notices”/ Petitions / Documents / Articles / Representations / Newspaper reports in Regional languages into English ---- Translated 156 pages. Publication work The revision work of some of our publications was going on but the progress of the work was tardy as we were constantly engaged with a series of meetings even during the inter-session period.

Transliteration work Approximately 630 regional language books were selected and their titles transliterated into English for the Parliament Library. Miscellaneous Work Officers of this Service had been engaged for recruitment, conference and compering duties from time to time. Training and Interactive Programme During Inter-Session

(i) Training-cum-practice (interpretation) sessions were held in Room No.62, Parliament House, whenever it was made available to us.

(ii) Interactive sessions and general discussions are an integral part of

Training and Practice Programme. Such programmes were held during the Inter-Session to keep Interpreters abreast of day-to-day happenings within and outside the country. These sessions were organized to impart training and practice in the art of speech-making which is an indispensable part of the art of interpretation. All Interpreters took part in these discussions and shared with others their understanding of specific issues. In addition to discussion on issues of topical interest, specific rulings, procedure and directions by the Speaker were also discussed to further enhance the awareness level of Interpreters.

(iii) Weekly Group Discussions on current affairs and important issues were

held on Fridays in Room No. 148, Parliament House. (3) PERSONNEL STRENGTH OF THE BRANCH

Name of the Post Sanctioned strength

Actual strength

Director (Interpretation) 2 2 Addl. Director (Interpretation) 3 3 Joint Director (Interpretation) 7 7 Parliamentary Interpreter Gr.-I 13 12(+1) Parliamentary Interpreter Gr.-II 17 6 TOTAL 42 30

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PART-V

EDITORIAL AND TRANSLATION SERVICE

1. EDITORIAL BRANCH (1) FUNCTIONS

5.1 Editorial Branch is mainly responsible for preparation, editing, compilation and

uploading of Original Version of Lok Sabha Debates. It is an authentic and authoritative

record of the proceedings of the House. Duly edited electronic copy of the Debates

(Original Version) is also prepared with the help of verbatim proceedings received

through e-mail from Reporters’ Branch for uploading on to Lok Sabha Website. In

compliance with the directions to make the Secretariat a paperless office, printing of

Original Version of debates has been discontinued from the Sixteenth Lok Sabha and

therefore, manuscript of edited Debates is being placed in the Library for records and

reference.

5.2 In addition to the above, the Branch also deals with the following items of work: -

(i) Requests relating to grant of permission for reproduction of material/excerpts from Lok Sabha Debates and other publications of the Secretariat under Copyright Act, 1957;

(ii) Cases relating to use/misuse of name and picture of Parliament

(Sansad) under Emblems & Names (Prevention of Improper Use) Act, 1950;

(iii) Supply of Debates and other matters under Right to Information Act,

2005;

(iv) Compilation, publication and supply of Annual and Quinquennial issues of Unparliamentary Expressions;

(v) Preparation and publication of edited proceedings of national and

international conferences;

(vi) Reprinting of C.A. Debates (Hindi and English Versions) and maintenance of stock thereof;

(vii) Preparation, circulation and updating of alphabetical list of members of

Lok Sabha and Council of Ministers;

(viii) Cases of policy relating to supply of Debates to private and public institutions, libraries etc.;

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(2) WORKS DONE DURING THE YEAR 2015


i) Debates (Original Version) 35 Debates of Fourth Session of the 16th Lok Sabha (23.02.2015 to 20.03.2015 and 20.04.2015 to 13.05.2015) comprising 28646 pages; 17 debates of Fifth Session of 16th Lok Sabha (21.07.2015 to 13.08.2015) comprising 12416 pages; and 20 debates of Sixth Session of 16th Lok Sabha (26.11.2015 to 23.12.2015) comprising 16498 pages were edited, scrutinized and finalized. In all, 72 Debates of Original Version comprising 57560 pages were edited and finalized.

(ii) Corrections in speeches by Members: - Corrections received in 1152 speeches of Members / Ministers were examined, scrutinized and their admissibility decided in each case by the concerned Assistant Editor / Editor to whom the Debate was allotted for editing and finalization. In some cases, Reporters’ Branch was consulted and in certain cases, they were requested to verify corrections/additions/deletions from tape record/reporter’s notes. Orders were also obtained from competent authorities in cases of disallowance of corrections as per prescribed guidelines and well-established conventions and practices.

(iii) Uploading of Debates on Lok Sabha Website Total 72 Debates (original version) were edited on computers and uploaded on the Lok Sabha website. These were also transmitted online to Computer Management Branch (Software Unit). Around 35960 pages (i.e. 57560 pages minus Part-I which is not incorporated on uploaded version) were checked and all corrections tallied with the manually prepared Original Version of Debates.

(iv) Scrutiny of Proofs of CA Debates (Reprint Version) 19520 pages of proofs of reprinted version of CA Debates were checked and scrutinized before sending for final reprinting.

(v) Comparison of typed speeches laid on the Table 1215 pages of typed speeches, which were laid on the Table of the House, were compared for inclusion in the electronic version of Debates.

(vi) Updating of Alphabetical List of MPs of 16th Lok Sabha and List of Council of

Ministers Alphabetical lists of Members of 16th Lok Sabha and Council of Ministers (bilingual- Hindi and English) were updated before each session and circulated to concerned Branches online. These lists are treated authentic by the Reporters Branch, Question Branches, Committee Branches and Translation Branches, as these are of immense reference value.

(vii) Copyright in Debates and Supply of Debates 5 cases under the Copyright Act for permission to reproduce extracts from Lok Sabha Debates/publications were handled in the Branch during the year. Most of these cases were legal and technical in nature and required deep understanding of the Acts, Rules and Guidelines.

209

(viii) Names and Emblems Cases: 2 cases under the Emblems and Names (Prevention of Improper Use) Act, 1950 were handled in the Branch during the year. These were dealt with as per past precedents and established procedures laid down for the purpose.

(ix) Information under Right to Information Act, 2005 6 cases under RTI were disposed of during the year 2015. (x) Unparliamentary Expressions This Branch brings out Annual and Quinquennial issues of Unparliamentary Expressions. The Annual Issue is published for departmental use only, whereas Quinquennial Issue is got printed, distributed and sold. In 2010, 400 copies of Quinquennial Issues of Unparliamentary Expressions were got printed. So far 206 copies have been distributed and sold and the available stock at the end of 2015 is 194 copies.

(xi) Constituent Assembly Debates (Hindi and English Versions) After approval of Secretary General, orders for printing of 1500 sets of English version and 500 sets of Hindi version of Constituent Assembly Debates were given to the Printing Section in December 2013. 1500 sets of English version of Debates were received in July 2015 and out of them 350 copies have been supplied to Sales and Records Branch for sale purpose. Proofs of volumes of Hindi Version of CA debates have been checked and printed copies are awaited from the Printers.

(xii) Assistance lent to other Branches of E&T Service The Branch also lent its support to other Branches of E&T Service in disposing of urgent and time-bound items of work such as preparation of synopsis of speeches (746 pages); translation and revision of notices of OIH questions (1572 questions) and committee reports (75 pages). Thus, all the above items of work containing about 2393 pages were handled by the Branch.

(xiii) Typing Work & Miscellaneous Works Typing Work: -

(a) Corrections in 35960 Pages (57560 pages minus Part-I) of the edited copies of 72 Debates were fed on Computers before releasing on the Lok Sabha Website.

(b) Typing of Committee Reports (820 pages), Hindi Debates Contents

pages (410 pages), Synopsis of speeches (1060 pages), Laid speeches in the debates (1195 pages), Unparliamentary Expressions (490 entries) and Branch notes & drafts, etc. (485 pages) - Total 4460 pages.

Miscellaneous Work : -

Maintenance of File Register, Debates Register, Corrections Register, Furniture Register, Computer Hardware Register, Procurement of Branch Stationery, Library record, etc.

210

2. SYNOPSIS BRANCH (1) FUNCTIONS 5.4 The Synopsis Branch is entrusted with the responsibility of preparing English and

Hindi versions of Synopsis of Lok Sabha debates covering proceedings other than items

listed in para 4.2 in Chapter 4 of the ‘Procedure and Practice’ of the Branch.

5.5 The Synopsis of Debates of Lok Sabha both in English and Hindi versions, is

prepared on the day of holding the Debate itself and printed overnight for circulation to

the Members of Lok Sabha, officers and Branches of Lok Sabha Secretariat the following

morning alongwith other Parliamentary Papers. The Branch also issues supplements to

the Synopsis, if any, for the uncovered portion of proceedings on the following day.

5.6 At the end of each session, classified contents of sessional volume of Synopsis

are prepared and printed. Bound sets are supplied to the Parliament Library, Sales

Branch and one copy is kept in the Branch record.

5.7 The Branch is also responsible for putting the daily synopsis (English version) on

the website of Lok Sabha Secretariat. The Hindi version is put on the website the next

day by Hindi Information Unit of the Service.

(2) WORK DONE DURING THE YEAR 2015 5.8 The break-up of the work done the Branch during the year was as under::-

A total number of 144 main issues and 118 Supplementary issues of Synopsis in Hindi and English versions were brought out by the Branch during the 2015. Those issues comprised of 9120 pages which were prepared after going through 28616 pages of debates. Besides, 3488 printed pages of both Hindi and English versions of Synopsis of 4th, 5th and 6th Sessions of 16th Lok Sabha were scrutinized during the year.

(i) Issue of Corrigenda and preparation of Classified Contents: Classified contents in alphabetical order and detailed corrigenda to the Synopsis for the purpose of Sessional volumes of bilingual versions of Synopsis comprising of 126 pages were also prepared and printed.

(ii) Supplementary List of Business: During session days, 17 pages of supplementary lists of Business received from Table Office were translated, revised and typed on a very urgent basis by the Branch.

(iii) Miscellaneous Work: During the inter-session period, the Branch extended a helping hand to other sister Branches of Editorial and Translation Service in expeditious disposal of their items of work - Notices of OIH Questions and Who's is Who etc. The Branch also carried out translation and revision of Practice and Procedure of Reporters' Branch.

211

The total quantum of additional items of work other than Synopsis comprised of 1900 OIH questions, 604 pages of other miscellaneous items of work for revision/scrutiny. During the period the Branch has carried out marking in 33 Debates for preparation of Indices to Debates. During this period, 04 debates running into approximately 2000 pages were also edited by the Branch.

(iv) Typing Work: During the year, typing work done in the Branch includes numbers 13606 pages of Synopsis, Debates etc (Annexure-I). During the inter-session period, English and Hindi typists assisted other sister branches in disposal of the work relating to typing of Debates (English), Committee Reports, articles received from Publication and Rajbhasha branches. Occasionally, the typists were also temporarily deputed to other branches like Editorial Branch and Rajbhasha for urgent typing work during inter-session period.

212

3. DEBATES (HINDI) BRANCH

(1) FUNCTIONS

5.9 Debates (Hindi) Branch is mainly responsible for preparing Hindi version of the

Lok Sabha Debates containing daily proceedings which originally take place in English

or any other language(s). The Debates consist of two parts. Part-I consist of oral and

written answers to questions and Part-II consist of proceedings of the House other than

questions and answers. Set preparation of Part-I is carried out manually by copying

corrections made in the Original version of the Debates, provided by the Editorial Branch.

Corrected copy of Part –II is provided online by the Editorial Branch. Then translation,

revision, typing and comparison of contents of the Debates is undertaken by the Branch.

After that the Debates are compiled and finalized by the Assistant Editors/Editors with the

assistance of Hindi Assistants/Translators. While finalizing the Debates, care is taken to

ensure that Debate is accurate from physical and procedural point of view. Finalized

portions of the debates are scrutinized at the level of Assistant Editors/Editors and are

submitted to Joint Director, Addl. Director and Director for final approval and thereafter

the manuscript is sent for printing. The proof of the Debates received from the printer is

scrutinized and after scrutiny the proof is sent back to Printer for final printing of the

Debates. Printed copies of the Debates are gone through again for issuing corrigenda, if

any and then Release Orders for distribution of the Debates are issued.

5.10 Debates (Hindi) Branch is mainly responsible for translation, revision/vetting and

preparation of final manuscripts for publication of Hindi Version of Debates of Lok Sabha

containing original proceedings in Hindi and Hindi translation of proceedings in English or

any other regional languages. The Branch also scrutinizes proofs and printed Debates

(Hindi Version) and issues corrigenda, if required and gets them pasted in respective

Debates before their release.


5.11 The Break-up of the work done during the year was as under:-

(i) Translation and revision of Lok Sabha Debates (Hindi Version): During the year 2015, 32 Lok Sabha Debates comprising of 12180 pages were processed, translated from English into Hindi and revised. This includes 16 debates of 13th Session and 16 debates of 14th Session of 15th Lok Sabha.

(ii) Editing of Lok Sabha Debates: 41640 pages of 57 sets of Debates (Part-I & Part-II) of Lok Sabha (Hindi Version) pertaining to 13th, 14th and 15th Sessions of 15th Lok Sabha and 1st and 2nd Sessions of 16th Lok Sabha were edited.

213

(iii) Finalization of Debates for printing:

Manuscripts of 55 Lok Sabha Debates of 15th Lok Sabha (Hindi Version) were finalised and 50 debates were sent to press for printing.

(iv) Scrutiny of proofs of Lok Sabha Debates:

51748 Columns of proofs of 60 Debates of 11th, 12th and 13th Session of 15th Lok Sabha were checked and scrutinised.

(v) Preparation of Contents of Lok Sabha Debates:

Contents of 46 Debates were prepared and checked.

(vi) Scrutiny of printed debatews and release thereof for Circulation:

51 printed Lok Sabha Debates (Hindi Version) pertaining to 10th, 11th, 12th and 13th Sessions of 15th Lok Sabha were scrutinised, corrigenda thereof issued and released for circulation.

(vii) Miscellaneous Work :

4062 Notices of OIH questions, 387 pages of Committee Reports, 640 pages of Synopsis and 92 pages of Publications brought out by the Secretariat were translated and duly revised.

(viii) Typing Work

Inspite of repeated requests no typist was posted in the branch. For typing work, the branch is dependent upon other sister branches.

214

4. .DEBATES (ENGLISH) BRANCH (1) FUNCTIONS 5.12 The Branch came into existence in January 1985. The Branch is mainly

responsible for preparing English version of the Lok Sabha Debates containing original

proceedings which take place in Hindi or any other language. The Debates consist of

two parts. Part-I consists of oral and written answers to Parliament Questions and Part-II

contains proceedings of the House other than questions and answers. Preparation of

Part-I is carried out manually by copying corrections made in the Original version of the

Debates provided by the Editorial Branch. Corrected copy of Part-II is provided online by

the Editorial Branch. Thereafter, translation, revision, typing and comparison of typed

portions of the Debates are undertaken by the Branch. After that the Debates are

compiled and finalized by the Assistant Editor/Editor with the assistance of Hindi

Assistant/Translator. While finalizing the Debates, care is taken to ensure that Debate is

accurate from procedural and translation point of view. Finalized portions of the Debates

are scrutinized at the level of Assistant Editor/Editor and are submitted to Joint Director,

Additional Director and Director for approval. After obtaining the approval of Director the

manuscript is sent for printing. The proof of the Debates received from printer is

scrutinized in the Branch. Printed copies of the Debates are scrutinized for issuing

corrigenda, if any, and then Release Orders for distribution of the Debates are issued.

Debates are also available to general public on sale. The Debates are exchanged under

mutual exchange programme with about 40 countries of the world. It is always in high

demand by research scholars.

(2) WORK DURING THE YEAR 2015

5.13 The Break-up of the work done in the Branch during the year is as under:-

Lok Sabha Debates (English Version)

(i) Editing, Translation, Revision and Comparison:

During the year 2015, 46 Debates of 8th, 9th, 10th, 11th and 12th Sessions of 15th Lok Sabha consisting of a total of 34476 pages of manuscript (involving translation of 1800 pages) were processed, translated from Hindi into English, revised, typed and compared.

(ii) Finalization of Debates for printing:

Manuscripts of 46 Debates consisting of 34,476 pages were finalized and sent to the press for printing.

215

(iii) Scrutiny of proofs of Debates:

38,345 columns of 55 proofs of Debates of 8th, 9th, 10th, 11th and 12th Sessions of 15th Lok Sabha were checked and scrutinized.

(iv) Release of debates for Circulation:

51 Printed Debates pertaining to 8th, 9th, 10th, 11th and 12th Sessions of 15th Lok Sabha were scrutinized and released for circulation.

Other items of work

(i) 7093 Notices of OIH questions were translated into English and revised.

(ii) 97 pages of Committee Reports were translated and revised.

(iii) Synopsis of 127 speeches (454 pages) were prepared and typed.

(iv) Other miscellaneous items of work consisting of 73 pages received from other Branches were translated and revised.

Typing

A total of 5620 pages of Debates and other items of work were typed and compared in the Branch during the year.

During session period 1 typist was deputed in Tr. (OIH) Branch.

216

5. TRANSLATION (INDEX) BRANCH

(1) FUNCTIONS 5.14 The main function of this Branch is to prepare indices to all the three versions of

debates brought out by the Editorial and Translation Service namely Original Version of

Debates, English Version of Debates and Hindi Version of Debates with a view to

facilitate reference and easy access to the official records of the Business of the House.

These indices are printed Session-wise. The Debates are alphabetically indexed in

accordance with the various items of business dealt with in the House. Index entries are

also made in the names of the members participating in the debate, including ministers’

replying on behalf of the Government. Preparation of Indices involves many stages

including marking of keywords, revision thereof, typing of marked keywords, checking of

checklists of Debates, carrying out corrections in each Checklist, preparing Sessional

Volume by arranging entries alphabetically only subjectwise (Hindi) as well as Subject-

wise/Member-wise (English), checking of Sessional Volume of index and carrying out

corrections. Thereafter, MSS is prepared and Additional Director/Joint Director gives at

least two reading for thorough revision for making it an error-free publication. Joint

Secretary/Director/Additional Director approves the manuscripts of indices. Thereafter

indices are sent to Printing Branch for printing. The proof of the same is checked and

queries are resolved. Printed copies of indices are gone through for corrigenda and then

Release Order is issued. It is also available on sale to general public. The work relating

to indices to debates is being carried out on computers with the help of software

developed by NIC.

5.15 During the year 2015, this Branch sent 04 indexes for printing in addition to

carrying out work from other Branches of Editorial and Translation Service.


Work relating to Index to English Version of Debatea and Original Version of Debates

(i) Marking of keywords in 51 Debates pertaining to 4th, 5th and 6th sessions of 15th Lok Sabha.

(ii) Revision of keywords marked in 56 Debates pertaining to 4th, 5th and 6th sessions of 15th Lok Sabha.

(iii) Checking of Checklist of 46 Debates pertaining to 4th, 5th and 6th sessions of 15th Lok Sabha.

(iv) Scrutiny of Proofs of one Index pertaining to 4th Session of 15th Lok Sabha.

217

Work relating to Index to Hindi Version of Debates

(i) 03 manuscripts pertaining to 7th session, 8th session and 9th session of

15th lok Sabha were sent for printing.

(ii) Checking of Proofs of 03 Indexes pertaining to one each of 9th, 10th and 15th Lok Sabha

(iii) Corrigenda to Printed copy of 03 Index pertaining to one each of 9th,

10th and 15th Lok Sabha were issued. (iv) Release Order of printed Indices of 6 Sessions of 9th, 10th and 15th Lok

Sabha were issued. (v) Revision of 02 sessional Volumes (approx. 1500 pages) of Indexes to

Debates pertaining to 8th and 9th sessions of 15th Lok Sabha comprising of 48 Debates

(vi) Revision of 02 Manuscripts of Indexes pertaining to 8th and 9th session

of 15th lok Sabha

(vii) Marking of keywords in 65 Debates pertaining to 8th, 9th and 10th sessions of 15th Lok Sabha

(viii) Revision of keywords in 65 Debates pertaining to 8th, 9th and 10th

sessions of 15th Lok Sabha

(ix) Checking of Checklists of 65 Debates pertaining to 8th, 9th and 10th Sessions of 15th Lok Sabha.

Assistance rendered to other Branches

(i) Preparation of Synopsis of 250 speeches (Approx. 1500 Pages).

(ii) Translation and Revision of 800 pages of Committee work.

(iii) Translation and Revision of 2000 OIH- Notices.

Typing Work Typing Work of Index of English version of Debates

(i) Typing of index entries (Aprox.19000 entries) of 50 Debates (Aprox.19600 pages) pertaining to 4th, 5th and 6th sessions of 15th Lok Sabha.

(ii) Carried out Corrections in 50 Checklists of Debates (approx.17500 pages) pertaining to 4th, 5th and 6th sessions of 15th Lok Sabha.

(iii) Assistance rendered to other branches of the service & other miscellaneous work: Synopsis 1500 pages and various other works etc: 315 pages.

218

Typing Work of Index of Hindi version of Debates

(i) Feeding of Index entries (15500Entries) of 68 Debates (2300 pages) pertaining to 6th sessions of 10th Lok Sabha and 8th , 9th and 10th sessions of15th Lok Sabha

(ii) Corrections were carried out in the Checklists of 50 Debates (1800 pages) pertaining to 8th and 9th sessions of 15th Lok Sabha

(iii) Corrections were carried out in the 03 Sessional Volumes and 03 Manuscripts of Indices to Debates pertaining to 7th, 8th and 9th sessions of 15th Lok Sabha (approx. 1800 Pages).

(iv) Typing of committee report 185 pages and synopsis 532 pages

219

COMMITTEE WING

6. TRANSLATION (C-I) BRANCH (1) FUNCTIONS

5.17 This Branch has been entrusted with the translation work of Reports, Notices of

Sittings, Notifications, Agenda Papers, Lists of Points, Tour Programmes,

Questionnaires, Background Materials, Study Tour Notes, Minutes of Sittings,

Representations, Proceedings of sittings, Examination of Bills, Memoranda and Press

Releases, etc. of the following eleven Parliamentary Committee, Standing

Committees/Joint Committees:-

(i) Public Accounts Committee

(ii) Committee on Privilege

(iii) Ethics Committee

(iv) Committee on Violation of Protocol Norms and Contemptuous Behavior of Government Officers with Members of Lok Sabha (v) Committee on Papers Laid on Table

(vi) Standing Committee on Petroleum and Natural Gas

(vii) Standing Committee on Coal and Steel.

(viii) Standing Committee on Water Resources

(ix) Joint Committee on Installation of Statues/Portraits of National Leaders and Parliamentarians in Parliament House Complex (x) Joint Committee on Maintenance of Heritage Character and Development of

Parliament House Complex

(xi) Joint Parliamentary Committee on Security in Parliament House Complex


Job Elements

S. No Particulars No. of pages Translated

(a) Work pertaining to Committees

(i) Reports of various Committees 6502

(ii) Miscellaneous work 5469

Sub –Total (i) 11971 11971

(b) Help rendered to other Branches

(i) Synopsis of Debates 40 Speeches 140

(ii) OIH Questions 485

220

(iii) Debates (English to Hindi) 157

Sub –Total (ii) 782

Total [Sub –Total (i)+(ii)]: 12753

(c) Other miscellaneous work

(i) Comparison work (Quantified in terms of 12231 typed pages)

4077*

(ii) Scrutiny of proof of 44 Reports comprising of 5312 pages

1772**

(iii) Corrigenda of 2 Reports comprising of 140 printed pages

47*

Sub –Total (iii) 5896

Grand Total [Sub –Total (i)+(ii)+(iii)]: 18649

*computed in terms of 1/3 actual no. of pages.

** computed in terms of 1/3 actual no. of pages.

Typing and Comparison Work

A total of 12231 pages were typed and compared.

221

7. TRANSLATION (C-II) BRANCH (1) FUNCTIONS 5.19 This Branch has been entrusted with translation work (English to Hindi & vice-

versa) of Reports, Action Taken Reports, Notices of Sittings, Agenda Notes, Lists of

Points, Tour Programmes, Minutes of Sittings, Petitions, Representations, Memoranda,

Press Releases, Letters, Notifications, Formulae, Brochures, Publications, Welcome &

Concluding Speeches of Chairpersons etc. of the following ten Parliamentary

Committees including one Joint Parliamentary Committee and two Parliamentary

Forums:-

(i) Standing Committee on Social Justice and Empowerment

(ii) Standing Committee on Labour

(iii) Standing Committee on Information Technology

(iv) Committee on Petitions

(v) Committee on Private Members Bills and Resolutions

(vi) Committee on Members of Parliament Local Area Development Scheme

(vii) House Committee

(viii) Committee Branch-I (General Purposes Committee)

(ix) Committee on OBCs

(x) Parliamentary Forum on Children

(xi) Parliamentary Forum on Population and Public Health

(xii) Joint Parliamentary Committee on the Right to fair Compensation and Transparency in Land Acquisition, Rehabilitation and Resettlement Bill, 2013.



Job Elements

Sl No. Particulars No. of pages translated

1. 29 Draft Reports of various Parliamentary Committees including JPC

2557

2. 35 Action Taken Reports 1685

3. Allied items of work relating to Committees 4132

Sub- Total (1)+(2)+(3) 8374

4. Miscellaneous Work (Debates, OIH Question etc.)

- 641

5. Comparison of work (Quantified in terms of 8804

typed pages)

2934

222

6. Corrigenda for 2 Reports comprising 38 printed pages

4

7. Proof checking of 66 Reports comprising 4348 pages

1449

Sub- Total (5)+(6)+(7) 4387

Grand Total 13402

*computed in terms of 1/3 actual no.of pages.

** computed in terms of 1/3 actual no.of pages.

Typing and comparison work A total of 8804 pages were typed and compared.

223

8. TRANSLATION (C-III) BRANCH

(1) FUNCTIONS

5.21 This Branch has been entrusted with the translation work of Reports and other

allied matters such as Notices of Sittings, Notifications, Agenda Papers, Lists of Points,

Tour Programmes, Questionnaires, Background Materials, Study Tour Notes, Minutes of

Sittings, Representations, Memoranda, Speeches, annexure and appendices annexed to

reports. Press Releases of Departmentally Related Standing Committees and other

Parliamentary Committees. Besides, translation of Memoranda/Suggestions of non-

official witnesses and RTIs concerning Committees are also undertaken in the Branch.

The Branch prepares Hindi version of Committee Reports for simultaneous presentation

of both English and Hindi versions in the House. The Branch deals with the translation

work of the following Committees :-

(i) Standing Committee on Chemicals & Fertilisers;

(ii) Standing Committee on External Affairs;

(iii) Committee on Agriculture;

(iv) Committee on Empowerment of Women;

(v) Committee on Estimates;

(vi) Committee on Welfare of Scheduled Castes & Scheduled Tribes;

(vii) Joint Committee on Food Management in Parliament House Complex; and

(viii) Joint Committee on Offices of Profit.



Job Elements

Sl. No Particulars No. of pages translated

(a)

(i)

28 Draft Reports of various Committees

2097

(ii) 30 Action Taken Reports of various Committees (i) + (ii)

1832

Sub Total (i) + (ii) 3929

(b)

Miscellaneous Work – Notices of sittings, Minutes, Memoranda etc.

3525

Sub. Total (a) + (b) 7454

(c)

Typing and Comparison work (No. of typed pages 7804)

1951*

Scrutiny of Proof of 84 Reports comprising 6702 2234**

224

(d) pages

(e)

Preparation of Corrigenda of 1 Reports comprising 36 printed pages

12**

Sub. Total (c) + (d) + (e) 4197

(f) Assistance to other Branches

(i) Debates (English to Hindi) and Synopsis of Speeches

703

(ii)

OIH Notices of Questions 1336

Sub. Total (f) 2039

Grand Total 13690

*computed in terms of ¼ of actual No. of pages.

**computed in terms of 1/3 of actual No. of pages.

Typing and Comparison Work A total of 7804 pages were typed out of which 6647 pages pertained to this Branch and the remaining 1157 were got typed from other branches.

225

9. TRANSLATION (C-IV) BRANCH

(1) FUNCTIONS 5.23 This Branch is primarily responsible for rendering Hindi version of various

Committee Reports and allied documents-such as Notices, Reminder notices, Agenda

Papers of sittings, Lists of Points, Tour programmes and Background material for tour

programmes, Study tour notes, Minutes of sittings, Representations, Memoranda, Press

Releases, Proceedings of Committees, Welcome Addresses and Speeches of the

Chairmen of the Committees emanating from the Committees allocated to this Branch,

namely:-

(i) Standing Committee on Rural Development;

(ii) Standing Committee on Energy;

(iii) Standing Committee on Defence;

(iv) Committee on Public Undertakings;

(v) Committee on Government Assurances;

(vi) Joint Committee on Salaries and Allowances of Member of Parliament;

(vii) Committee on Absence of Members from the Sittings of the Lok Sabha;

(viii) Rules Committee

(ix) One Member Committee on Digitisation and Microfilming of Parliamentary Proceeding, Documentation and Transformation of Parliament Library into Digital Library.


Job Elements

Sl. No. Particulars No. of pages translated

1. Preparation of Hindi version of 91 Original Reports, Action Taken Reports on various subjects under examination of the Committees.

5274

2. Translation/revision and vetting of Notices, Reminder Notices, Background material, Speeches of the Chairmen, Proceedings of the Committees, Press Releases, Letters, Memoranda, LOPs, Supplementary LOPs, Representations, Minutes, Agenda, Tour Programmes etc.

5838

Sub Total (1) + (2) 11112

3. Scrutiny of 75 Proofs of Committee Reports

(quantified in terms of 6036 printed pages)

2012 2012

226

4 Miscellaneous Works

(i) Debates (English to Hindi) 38

(ii) OIH Questions 923

(iii) Work related to Synopsis Branch

25 986

Grand Total 14110

Typing and Comparison Work A total of 11112 pages were typed and compared.

227

10. TRANSLATION (C-V) BRANCH (1) FUNCTIONS 5.25 This Branch is mainly responsible for translation of Reports, Notices of Sittings,

Notifications, Agenda Papers, Lists of Points, Tour Programmes, Questionnaires, Study

Tour Notes, Minutes of Sittings, Representations, matter related to examination of Bills,

Memoranda and Press Releases, scrutiny of Proofs of Reports, Preparation of

Corrigenda of various Reports etc. pertaining to following Parliamentary Committees:

(i) Standing Committee on Finance;

(ii) Standing Committee on Food, Consumer Affairs & Public Distribution;

(iii) Standing Committee on Urban Development;

(iv) Standing Committee on Railways;

(v) Railway Convention Committee;

(vi) Committee on Subordinate Legislation;

(vii) Library Committee;

(viii) Coordination Cell (DRSCs); and

(ix) Joint Parliamentary Committee on Security in Parliament House Complex.


Job elements

Sl. No

Particulars No. of pages Translated

1. 29 Draft Reports of various Committees (including material relating to examination of Bills/Policies)

2998

2. 37 Action Taken Reports 2168 3. Notices of Sittings, Minutes, Memoranda, etc. 2573 Sub Total (1) + (2) + (3) 7739 4. Proof checking of 54 Reports comprising of 4172

printed pages (Quantified in terms of typed pages 4172÷3=1396 pages)

1396 1396

5. Assistance rendered to other sister branches (i) English to Hindi Debates 713 (ii) O.I.H. Questions 870 (iii) Committee Reports 21 (iv) English Questions 445 Sub Total (i) to (iv) 2049 Grand Total 11184

Typing and Comparison Work A total of 8597 pages were typed and compared.

228

QUESTIONS AND PARLIAMENTARY PAPERS WING

11. TRANSLATION (OIH-Q) BRANCH

(1) FUNCTIONS 5.27 This Branch deals mainly with the translation of Notices of Starred and Unstarred

Questions, Short Notice Questions and Notices of Half an Hour Discussions originally

received in Hindi. The Branch, on receiving the notices from Question Branch, enters

them in the Branch register, translates into English, revises and returns the same to

Question Branch.

Short Notice Questions (i) Questions obtaining priority in the Ballot and other Starred and

Unstarred Questions ;

(ii) Notices for Half-an-Hour discussion originally received in Hindi.


Notices of Questions originally received in Hindi In the year 2015, the Branch received 35,751 Notices of OIH Questions for 67 sittings for which ballots were held, out of the total 71 scheduled sittings of the House, as there was no Question Hour as such in the remaining 4 sittings. Out of the said 35,751 Notices of OIH Questions received by the Branch, 11,965 Notices of Questions were translated and revised by this Branch and 23,786 Notices of Questions were disposed of by other sister Branches of the Editorial & Translation Service.

Notices of Half-an-Hour Discussion 33 Notices of Half an Hour Discussion computed to 99 pages were translated into English and revised. Further, 6 Pages of Debates pertaining to Half-An-Hour Discussion were translated, revised, got typed and compared.

Short Notice Questions 2 Short Notice Questions (computed to 6 pages) were translated into English and revised during the year 2015.

Speech by Hon. Speaker Five speeches consisting of 34 pages delivered in 2015 by Hon. Speaker were translated into Hindi, revised, got typed and compared.

Letters received from Members of Parliament About 32 pages of Letters and other miscellaneous correspondence received originally in Hindi from various Members of Parliament through Question Branch were translated into English and revised, got typed and compared.

229

Work received from other Branches of the Service During the inter-session period, the Branch rendered assistance to various Branches under Editorial and Translation Service in smooth and quick disposal of the work. A total of 1766 pages were translated, revised, got typed and compared in the Branch. The break up is given below :-

(a) Lok Sabha Debates Debates dated 07-12-2011, 13-12-2011, 13-03-2012 and 14-03-2012 comprising 893 pages were translated, revised, got typed and compared for inclusion in English version of Lok Sabha Debates.

(b) Preparation of Synopsis

Synopsis of as many as 139 speeches, consisting of 458 pages, of Members of Parliament made during the different sessions in the year were prepared, translated, revised, got typed and compared in the Branch.

(c) Committee Reports

415 pages of reports of various Committees received from different Committee Branches were translated, revised, got typed and compared.

Miscellaneous Works: (a) 105 pages of work related to Monologue on former Prime Minister Sh.

Chandra Shekhar was translated, revised, got typed and compared. (b) 10 pages of work related to information sought under RTI Act was

translated, revised, got typed and compared. (c) 28 pages of work related to parliamentary conference was translated,

revised, got typed and compared. (d) 160 pages of material related to revised edition of the compilation

‘SANSADIYA PRADEEPIKA’ was translated, revised, compared and edited.

Typing Work

The Branch is facing a lot of difficulty due to shortage of the Typist as no typist has been provided to this Branch after the transfer of the Branch typist on 12.03.2009. Though a substitute was posted in the Branch on 22nd June, 2009 during the 1st session of the Fifteenth Lok Sabha, he was subsequently withdrawn on 18th August, 2009. Hence, the Branch is functioning without any Typist since then. However, a total of approximately 210 pages were typed in the Branch taking the help of typists of other Branches to dispose of urgent typing work.

230

12. TRANSLATION (ENGLISH QUESTION) BRANCH (1) FUNCTIONS 5.29 Translation Branch (EQ) is mainly responsible for the preparation of :

(i) Hindi version of lists of Questions (Starred, Unstarred and Short-Notice Questions) including scrutiny of their Proofs, issuance of Corrigenda thereto after examining the printed lists;

(ii) Member-wise Index to Lists of Starred and Unstarred Questions in Hindi;

(iii) Translation of notices of Half-an-hour Discussion and Correspondence relating to questions;

(iv) Translation of other miscellaneous items of work received from Question Branch.

(v) Translation of Debates, Committee Reports, Speeches and other miscellaneous items of work received from other branches of Editorial and Translation Service during inter session period.



Questions

(a) Lists of Questions Complete Lists of Questions for Oral and Written Answers and also Short Notice Questions pertaining to fourth, fifth and sixth Session of sixteenth Lok Sabha were brought out in Hindi simultaneously with their English versions. The total number of Questions translated during the year was 17690.

(b) Proofs & Corrigenda The Proofs of the aforesaid Question Lists in Hindi running into 1741 printed pages were scrutinised. Printed Question Lists in Hindi were also gone through and corrigenda thereto running into 1636 pages was issued.

(c) Member-wise Index to Lists of Starred/Unstarred Questions During the year, the Branch prepared Member-wise Index running into 1490 pages to the lists of Starred/Unstarred Questions.

(d) In addition to that the branch during the year translated and revised 49 pages such as letters to Hon’ble MPs, half-an-hour discussion etc.

Various Publications 4 Publications were translated and revised

Notices of O.I.H. Questions During the year Branch also translated and revised 1409 notices of O.I.H. Questions.

231

Debates and Committee Reports (a) Debates

During the year the Branch translated and revised 2285 pages of Hindi Debates and 128 pages of English Debates.

(b) Parliamentary Committees The Branch translated and revised 167 pages of Reports pertaining to various Parliamentary Committees.

Work related to Synopsis The Branch translated and revised material related to Synopsis of Debates running into 63 pages.

Comparison Work

100 computed pages (consisting of 300 pages) belonging to Debates (English), Committee work, Rajbhasha Prabhag work and handbook for members were also compared.

Typing Work 2860 pages comprising of Index in Hindi to Lists of Starred and Unstarred Questions, contents of Debates, Committee Reports and various other items of work were typed.

232

13. TRANSLATION (PARLIAMENTARY PAPERS) BRANCH

(1) FUNCTIONS 5.31 The Branch deals with Translation, Revision, Editing and Typing of List of

Business, Bulletin Part I, Bulletin Part II, Notices received under various Rules of

Procedure like 184, 193, 197, Submission by Members etc., Summons and other papers,

Motions, Cut Motions (General/Railway Budget), Private Members’ Bills and Resolutions,

Amendments to Government Bills, Finance Bill, Amendments to Motion of Thanks on

President’s Address, Agenda and Reports of Business Advisory Committee, Resume of

work done by Lok Sabha, Newsletters, Reports, Invitation Cards, Speeches & letters

received from Conference Branch, CPA Cell, IPU Cell, Table Office & Table Office (B),

Parliamentary Notice Office, Legislative Branch- I and Legislative Branch- II, etc.


Sl. No. Items of Work No. of

pages

1. Sessional Papers

(i) List of Business 2475

(ii) Bulletin Part I 2768

(iii) Bulletin Part II 4204

(iv) Letter/Notices/Notifications received from Table Office.(A) and Table Office(B)/L.B.- I and L.B.- II/PNO

2791

(v) Notices under Rules 184, 193, 197 and Submission by Members

1985

(vi) Notices and Agenda of Business Advisory Committee and Reports thereof

228

(vii) Resume of work done by Lok Sabha 450

Sub Total 14901

2. Legislative Papers

(i) Private Members' Bills and Resolutions 6615

(ii) Amendments to Government Bills 538

Sub Total 7153

3. Works related to Conference Branch

(i) IPG Newsletters 330

(ii) Reports of IPU, CPU and other misc. work pertaining to Conference Branch

1253

Sub Total 1583

233

4. Scrutiny of Proofs

Scrutiny of Proofs of S.R.Os/PMBs/ Resume of work done during various sessions of Lok Sabha and scrutiny of Printed Lists of Business, Bulletin Part I, Bulletin Part II, Cut Motions/ Amendments (quantified in terms of 1/3 of 23637 pages)

7879

Grand Total (1) + (2) + (3) + (4) 31516

. Typing and Comparison Work A total of 23317 pages were typed and compared.

234

14. TRANSLATION (PUBLICATIONS) BRANCH

(1) FUNCTIONS 5.33 The main function of the Translation (Publications) Branch is to provide

translation from English into Hindi and vice-versa of all the major and small publications

of permanent utility and parliamentary and historical significance and miscellaneous

items of work emanating from the following Branches of the Secretariat:

(i) H.S. OFFICE/HDS OFFICE/SG OFFICE

(ii) LARRDIS

(iii) SRI (work assigned on temporary basis )

(iv) LSTV

(v) PARLIAMENT MUSEUM AND ARCHIVES

(vi) BPST

(vii) O&M BRANCH

(viii) RECRUITMENT BRANCH

(ix) AN-I

(x) AN-II

(xi) MSA BRANCH

(xii) MS BRANCH

(xiii) B&P BRANCH

(xiv) DISTRIBUTION BRANCH

(xv) SALES AND RECORDS BRANCH

(xvi) CENERAL WORKS BRANCH

(xvii) GENERAL PROCUREMENT BRANCH

(xviii) GENERAL STORE BRANCH

(xix) PARLIAMENT SECURITY SERVICE AND SANITATION WING

(xx) WELFARE BRANCH

(xxi) CONFERENCE BRANCH (Speeches received from CPA and IPU only)

(xxii) INFORMATION CELL (Work assigned on temporary basis)

(xxiii) PRESIDENTIAL/VICE-PRESIDENTIAL ELECTION CELL (as and when constituted)

235


Translation/Revision of Publications The Branch undertook translation and revision (Hindi to English & vice-versa) of the material running into 15930 pages of the following important parliamentary publications, Booklets, profiles, besides pamphlets, brochures, write ups, speeches and work received from other Branches of Editorial and Translation Service.

Scrutiny of proofs 7445 pages of proofs of Hindi version of the publications/profiles mentioned in the preceding paragraphs were scrutinized

Typing work

7748 pages were typed and compared in the Branch.

240

15. HINDI INFORMATION UNIT (1) FUNCTIONS 5.35 Hindi Website of Lok Sabha was officially inaugurated by Hon. Speaker on 7th

January 2009. A separate Unit with the nomenclature 'Hindi Information Unit" was set

up. The Hindi Web site has a separate url: http://loksabhahindi.nic.in

5.36 This Unit maintains, updates and uploads information on the Hon'ble Speaker's

exclusive homepage given on Hindi Website. This unit has been assigned the

responsibility to upload sessional papers (i.e. Provisional Calendar, Question Lists –

Starred and Unstarred along with corrigenda thereof, Bulletin Part-I and II, List of

Business and Synopsis, Statement of Work, Resume of Work) during session period and

Hindi Debates etc. during inter-session period. It has also the responsibility to create

new HTML pages for enrichment of Hindi Website as well as update/modify the existing

html pages on request of concerned Branches. The Unit is dedicated to update various

databases, which are the backbone of Hindi homepage.

5.37 Unit regulates and monitors the information Management system in the Editorial

and Translation service and renders valuable assistance in digitalization of Hindi Data

and provides requisite technical assistance to the staff of the Service from time to time.

5.38 The Unit provides/receives Parliamentary Papers to/from Rajya Sabha

Secretariat on daily basis, as a part of mutual arrangement between two Secretariats. In

addition, the Unit also lends support to sister Branches of E&T Service including

Rajbhasha Prabhag in their day to day work viz., organization of Hindi Pakhwara,

Publication of magazines etc.

5.39 As the work related to entry of data on the website was hampering due to the

lack of Data Entry Operators, this Unit has been provided with the services of 2 Data

Entry Operators in the month of August, 2015. After that, the additional work related to

entry of Papers Laid on Table and Who's Who (detailed) has been taken up and by the

end of the year 2015, 1285 entries for the Papers Laid on the Table and Detailed Bio

Profiles of 120 Members have been uploaded on the Website.

5.40 New Websites of Lok Sabha both English and Hindi were launched on 25th

November 2015. A lot of work related to transfer and transformation of Data from old

website to new website and creation of new web pages for the same was performed by

this Unit. New independent websites for BPST and Library were also created by the Unit

which were later linked to the new Hindi Homepage of Lok Sabha.

5.41 One major milestone was achieved when long pending issue of uploading the

answers of Parliamentary Questions in Hindi was resolved and uploading of the same

was started. Answers of Parliamentary Questions are available for Monsoon Session of

http://loksabhahindi.nic.in/

241

2015 onwards and are being uploaded on the Hindi website of Lok Sabha on regular

basis.


Uploading of Papers on the Website (a) Speaker of Lok Sabha homepage

(i) Hon'ble Speaker Speeches - 20 Speeches

(ii) Press Releases - 94 Press releases

(iii) Events -107 Events with photographs

(b) Lok Sabha Homepage (Nos. of uploaded files)

(i) Provisional Calendars - 3

(ii) Bulletin Part-1 - 72

(iii) Bulletin Part -2 - 218

(iv) List of Business - 125

(v) List of Private Members' Business - 12

(vi) Resume of Work - 3

(vii) Question Lists - 67

(viii) (SQ, USQ and corrigenda thereof)

(ix) Synopsis - 72

(x) Hindi Debate - 12

(xi) Committee Reports (BAC) - 14

Besides, issues of "Sansadiya Manjusha" and "Sansadiya Manjusha" were also uploaded on the Lok Sabha Hindi Website. In addition, database for Member's Homepage and Organization Chart is updated regularly.

(c) Other Translation and Revision Works (i) Notices of OIH Questions (Translation) - 677

(ii) Revision material - 153

(iv) Synopsis of speeches(Bi-lingual) - 83 Other miscellaneous material - 112 pages

242

As on 31.12.2015 EDITORIAL AND TRANSLATION SERVICE

The personnel strength of the various Branches of E&T Service

Director – 3 Additional Director – 7 Joint Director – 14 Editor - 37

Sl. No.

Name of the Branches

Asstt. Editor

Translator/ Hindi Asstt.

P.A/JR./Sr. Clerk

Attendant Total

P P P P P Editorial and Debate Wing 1. Editorial 3 - 3 2 8 2. Synopsis 5 - 5 1 11 3. Debates (Hindi) 7 1 - 1 9 4. Debates

(English) 2 2 2 1 7

5. Translation (Index)

1 - 2 1 4

Committee Wing 6. Translation

(Committee-I) 4 3 2 1 10

7. Translation (Committee-II)

2 3 2 1 8

8. Translation (Committee-III)

3 3 1 1 8

9. Translation (Committee-IV)

3 4 2 1 10

10. Translation (Committee-V)

1 5 2 1 9

Questions and Parliamentary Papers Wing 11. Translation

(OIH-Q) 3 5 - 1 9

12. Translation (EQ)

7 10 1 1 19

13. Translation (PP)

5 4 4 1 14

14. Translation (Publications)

2 3 2 1 8

15. Rajbhasha Prabhag

1 1 1 1 4

16. Hindi Information Unit

1 1 - - 2

50 45 29 16 140

243

PART-VI

PRINTING AND PUBLICATIONS SERVICE

1. PRINTING SECTION

(1) FUNCTIONS

6.1 The entire printing work of the Secretariat (excluding jobs of minor nature done at

the Rota Print Section) is received and got printed by the Printing Section through the

Govt. of India Press, Minto Road, New Delhi and a number of empanelled private printers

located in Delhi/New Delhi.


3,641 jobs comprising of 1,73,843 pages of manuscript were received from different Branches and 3,08,310 (approx.) proof and revised proof pages were scrutinised and print orders were placed for printing.

________________________________________________________________Name of Jobs Mss. Pages Proof/ Printed

(Approx pages.) _______________________________________________________________________ Debates 63,624 94,832

Financial and other Committees Reports 12,101 26,730

Standing Committees (DRSCs) Reports 29,894 88,654

Periodicals and other Misc. Publications 8,941 52,879

Sessional Papers 54,134 39,128

Bills (Govt./Private) 5,149 6,087

_______________________________________________________________________ Grand Total: 1,73,843 3,08,310 ________________________________________________________________

PAYMENT OF BILLS During the period under review, Govt. of India Press and Private Presses raised Bills amounting to Rs. 12,49,62,017 (approx.) for payment, which were processed and sent to B&P Branch.

244

IMPORTANT JOBS PRINTED Beside, printing of Debates, Committee Reports and Parliamentary Papers, 15 jobs ofvarious type were printed

In addition to above, 10 tenders/quotations for various jobs were floated and finalized for allotment of jobs to private printers.

The quantum of typing work done during the year were 8,300 pages (approx.).

245

2. ROTAPRINT SECTION

(1) FUNCTIONS 6.3 The Rota Print Section being the segment of Printing and Publications Service is

entrusted with the responsibility of in-house printing of urgent and important jobs of the

Secretariat. These jobs are sent directly by different Branches/Officers of the Secretariat.

The requisitions to print D.O. Stationery of MPs are sent by the G.P. Branch. On

functional basis, the Section is further divided into five units for efficient handling of Jobs.

The five units are as follows:–

(i) DTP Unit

(ii) Proof Reading Unit;

(iii) Screen Printing & Letterpress Unit;

(iv) Digital (Copier Printer) & Offset Printing Unit; and

(v) Rotaprint & Bindery Store Unit.

(3) WORK DONE DURING THE YEAR 2015 6.4 The break-up of the work done in the Section during the year was as under:

Sl. No.

Job details Total Grand total

1. Total printing jobs undertaken:

Digital (Riso/Ricoh) & Offset Print Unit 1212

Screen & Letterpress Printing 1406

Total 2618

2. Number of pages composed/corrected 45679

3. Impressions printed on the machines:

Digital (Riso/Ricoh) & Offset Print Unit 7028827

Screen & Letterpress Printing Unit 1687578

Total 8716405

4. Rotaprint & Bindery Store:

Indents & Notes sent to General Stores Branch 67

Item issued 1537 Total number of Proofs/Revised Proofs checked 45679

246

3. PROOF READING SECTION

(1) FUNCTIONS 6.5 Proof Reading Section deals with the proof reading and scrutiny of proofs and

printed copies of all parliamentary publications brought out by the Secretariat i.e. books

and other ad-hoc Publications, Sessional papers, Government/Private Members’ Bills,

Reports of Departmentally Related Standing Committees, Financial Committees and

other Committees, Profiles of distinguished/eminent Parliamentarians, Periodicals,

Programme booklets, Speeches of High Dignitaries, other work relating to Conferences

and functions. All the proofs of the jobs received from Printing Section and Rota Print

Section are meticulously checked by the sets of Printing Assistants/Proof Readers/Junior

Proof Readers. After the proofs are checked the same are scrutinized by Senior Printing

Assistants. All important jobs/Reports are also checked by Manager of Printing /Joint

Director (Ptg.) to ensure mistake-free printing and uniformity in style in all the jobs before

returning it to Printing Section and Rota Print Section. Due priority is given to urgent

Sessional and Parliamentary jobs as well as other ad- hoc jobs.


Sl. No.

Name of Jobs Proof pages

Printed pages

1. Sessional papers (List of Questions, Business, Bulletins, Govt./Pvt. Members’ Bills Synopsis and Summons etc.).

15,293 29,097

2. Important Ad hoc & Misc. Publications 17,084 - 3. Reports of various Committees including Standing

Committees and Financial Committees 57,376 -

4. Periodicals and Profiles 2,404 - 5 a.

Work received from Rota Print Section (Programme of incoming and outgoing Parliamentary Delegations and Speeches etc.

1534 -

(b) Work executed by deputing staff at Rota Print Section 25,003 -

Total 1,18,694 29,097 Grand Total (Proof+Printed 1,47,791 pages

247

4. BINDERY SECTION (1) FUNCTIONS

6.7 Bindery Section is one of the technical Sections of the Printing & Publications

Service. The Section is managed by skilled manpower to cater to the various types of

requirements of all binding work of the Branches.



Sl. No. Job element Nos. of jobs

(i) Library Books 2,099

(ii) Branch Records and Materials 832

(iii) Registers 4,632

(iv) Folders, Full Cloth File Covers, Luggage Tags etc. 8,594

(v) Gift Packing 1,557

(vi) Album Labels with Gold Lettering -

(vii) Ad-hoc Publications (Prog. Booklets, Briefs, Synopsis, Scripts, Information Bulletin, etc.)

80,429

(viii) Corrigenda pasting -

(ix) Forms (making pads and numbering etc.) 9,20,568

(x) Creasing/Pasing of Cello Tapes on File Covers 57,434

(xi) Making of Pads (Sales Branch) 14,801

(xii) Envelopes (sale) (Pkt. of 25) 8,286

(xiii) Post Cards (Sale) –do- 175

(xiv) Inland Letters (Sale) –do- 94

(xv) Inland Letters/Envelopes (Official) (Pkt. of 25) 14

(xvi) Pads (Official) (Pkt. of 25) 813

(xvii) Ink Lettering on Bound Books, Registers, Folders, etc.

1,870

(xviii) Gold Lettering on Bound Books, Registers, Folders, etc.

822

248

As on 31.12.2015 PERSONNEL STRENGTH OF PRINTING AND PUBLICATIONS SERVICE

The personnel strength of the various Sections of Printing and Publications

Service Additional Director – 4 Joint Director – 2 Assistant Director - 3 Sl. No.

Name of Section

P.O/ Manager

Sr. Printing/Production Asstt.

Jr. /Sr. Clerk

Proof Reader/Jr. Proof Reader

DTP Opera/Lithographic Opera./Compositor

Binder/Sr. Binder

Attd./Warehouseman

Total

P P P P P P P P 1. Printing

Section 2 2 1 4 - - 2 11

2. Rotaprint Section

2 9 2 4 4 2 2 25

3. Proof Reading Section

2 14 - 29 - - 2 47

4. Bindery Section

1 14 - - - 11 4 30

7 39 3 37 4 13 10 113

249

PART-VII

LOK SABHA TELEVISION UNIT

7.1 LSTV Channel a 24- hour dedicated Channel of Lok Sabha Secretariat has been

functional round the clock since 24th July, 2006.

(1) FUNCTIONS

7.2 The Channel primarily telecasts the proceedings of the Lok Sabha and other

significant events in Parliament including the Address of the President to both the Houses

of Parliament sitting together at the commencement of the first Session of each year.

Important Parliamentary functions / events including Conferences, Seminars, Forum

meetings, etc. are also covered by the Lok Sabha TV Channel. Apart from this, the

Channel also features various informative, interactive and substantial value-added

programmes of general interest on issues relating to democracy and governance, social,

economic and constitutional issues and citizens’ concerns.

7.3 LSTV Channel Unit has been designated as Nodal Branch for setting up and

providing all sorts of support for running the Channel. The Unit has been performing a

varied nature of work to run the channel successfully.


i) Processed the proposal of filling up various vacancies in LSTV Channel including

conducting interviews and finalization of results.

ii) Work relating to extension of term/termination of engagement of Consultants in

LSTV and Annual Appraisal of performance of Consultants in LSTV Channel.

iii) Processed matters pertaining to consultants of LSTV Channel including

extension of various facilities, individual matters concerning the consultants,

disciplinary matters and maintenance of personal files of the Consultants, their

leave accounts, fees and work relating thereto.

iv) Processed the proposal for upgradation of LSTV Server and AMC proposal

connected thereto.

v) Processed the matter for renewal of agreement between LSS & BECIL for

comprehensive AMC of Teleport of LSTV Channel.

vi) Processed the cases relating to repairing of defective equipment in the Channel.

250

vii) Prepared LSTV Budget: RE-2015-2016 and BE – 2016-17.

viii) Continued with arrangements with Vigyan Prasar and processed the fresh

proposal received from them for telecast of scientific programmes on LSTV

Channel.

ix) Processed the matter regarding relocation of teleport and Dish Antenna.

x) Processed the payment of Honorarium to guest participants and non official

members of LSTV Channel.

xi) Processed the matter relating to extension of term of engagement of guest

anchors of LSTV Channel and processing of payment thereof.

xii) Processed the remittance of service tax and Educational Cess component of the

Revenue receipts received by LSTV Channel as part of their receipts.

xiii) Prepared Agenda papers and Memoranda for LSTV meetings including that of

Management Advisory Committee, Programming Advisory Committee,

Procurement Committee and Technical Committee of LSTV Channel. Prepared

the draft minutes of the Committee meetings and took follow up action on the

recommendations thereon.

xiv) Arranged meetings of Secretary, E-i-C cum CE, LSTV with representatives of

BECIL on Technical matters.

xv) Dealt with various requests of LSTV for providing transport facilities to the

officials/Consultants/Guests of Lok Sabha Television Channel and processing of

bills relating thereto.

xvi) Processed the proposal for designing and redesigning the sets of LSTV Channel.

xvii) Facilitated the live telecast of the Parliamentary functions held in the Central Hall,

Parliament House including President’s Address to the Joint Sitting of

Parliament.

xviii) Obtained Administrative approval for tours performed by officials of LSTV

Channel and non-official members of LSTV Committees and processed requests

for grant of TA/DA advance and contingency advance for such tours and

forwarding of the bills for settlement to B&P Branch.

xix) Processed the bills of M/s Ashok Travels and Tours for booking air tickets for the

Consultants of LSTV Channel for their official tour in connection with the

recording/coverage of various programmes for the Channel and non-official

members of LSTV Committees.

xx) Processed bills received from Northern Railway Catering for serving of

refreshments for meetings of LSTV Channel.

xxi) Processed Bills received from Central News Agency etc

251

xxii) Processing of payment of honorarium to guest participants for their participation

in programmes of LSTV Channel.

xxiii) Processed the renewal/extension of agreement with transport (M/s Veekay

cranes and cabs Private Limited.

xxiv) Dealt with requests for grant of advances from Imprest money fund and

settlement of bills related thereto.

xxv) Dealt with requests for hiring of Light, Lightmen and other technical equipment

for various programmes of LSTV Channel and made arrangements for hiring of

camera equipment on the basis of requests received from LSTV Channel.

Examined and processed bills relating to hiring of light and other technical

equipment.

xxvi) Issue and return of mobile phones to Consultants/ officials of LSTV Channel and

processed the verified bills to AN-II Branch for settlement and also processed

mobile phone bills related to the consultants of LSTV for payment.

xxvii) Processed the requests received from Information Cell under Right to Information

Act, 2005.

xxviii) Arranged stationery items from General Store Branch and distributed/ issued to

the staff of LSTV Channel, Arranged/ procured make up items for the makeup

Room of LSTV Channel on monthly basis.

xxix) Processed the reimbursement of costume bills of LSTV Anchors / Anchor –

Journalists as per the approved policy.

xxx) Coordination with Doordarshan, Films Division, NFDC, PSBT, BECIL and other

agencies as per the requirements of the Channel.

xxxi) Processed proposals for reconstitution of Management Advisory Committee,

Programme Advisory Committee, Procurement Committee and Technical

Committee of LSTV Channel.

xxxii) Attended to other miscellaneous items of work marked to the Branch from time to

time and dealt with various Branches of the Secretariat for day-to-day

requirements of LSTV Channel.

xxxiii) Other miscellaneous and day to day Administrative matters pertaining to LSTV

Consultants.

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(As on 31.12.2015)

Statement showing actual strength of LSTV Channel Unit

SL.No. Name Designation

1. Shri B. D. Sharma Deputy Director

2. Shri B. N. Mohapatra Deputy Director

3. Shri Ishtiaque Ahmad Research/ Reference Officer

4. Shri Sunil Manocha Executive Officer

5. Smt. Manjinder Pubbi Executive Officer

6. Shri B. D. Shah Senior Executive Assistant

7. Shri Vijay Kumar-1 Executive Assistant

8. Shri Narendra Singh Senior Clerk

9. Smt. Rekha Stenographer

10. Shri Jagat Kishore Junior Clerk

11. Shri Veerender Singh Sr. Chamber Attendant

12. Shri Babulal - 1 Sr. Chamber Attendant

13. Shri Satish – 1 Chamber Attendant

14. Shri Veerender Pal Singh Chamber Attendant

15. Shri J.C. Bhatt Chamber Attendant

16. Shri Surinder Kumar Attendatn Gr.II

17. Shri Rakesh Kumar Attendant Gr.III

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PART-VIII

PARLIAMENT SECURITY SERVICE

(1) FUNCTIONS 8.1 Parliament House Complex is a highly sensitive objective under the prevailing

security scenario, maintaining the security within the apex institution of democracy, where

all the legislative developments of the Government of India takes place, so it becomes

mandatory for the Parliament Security Service to provide foolproof security to this

complex in close coordination with the allied security agencies. Parliament Security

Services ensure the security of Man, Material & Vehicles in Parliament House Complex

as well as the VVIPs/ VIPs, Hon'ble MPs of both the houses and visitor present inside the

Complex. PSS officials try their best with their polite & firm gesture to identify all the

VVIPs, Hon'ble MPs, Senior Officers of the Secretariat to facilitate them hassle free

access in PH Complex. Strict access control of all entrants is strictly ascertained on valid

Identity Cards, Casuals Entry Passes issued by the Parliament Security Service

authorities. In addition, Parliament Security Service also sincerely cover so many

National/ International functions, seminars organised in the Parliament House Complex

and outside, conduct the visits of the foreign Parliamentary Delegations, ushering/

identification of Hon'ble MPs during National Functions viz. Republic Day & Beating the

Retreat, Independence Day, 'At Home' functions, Civil/ Defence Investiture Ceremonies,

Oath taking ceremonies of Council of Ministers at the time of formation of a new

Government in President House. Parliament Security Service plays a vital role in

elections of HE President of India and Vice - President of India under the directions of

Returning Officer of the Electoral College formed by Election Commission of India.

Parliament Security Service's officials has also been attached with Hon'ble Speaker,

Hon'ble Deputy Speaker and Secretary General for security coordination and liaison

keeping in view the smooth conduct of their movement in Parliament House Complex and

outside in coordination with the Delhi Police & other State Police. Parliament Security

Service Officials have also been detailed to escort Hon'ble Member of Parliament, under

detention in Prisons, who are intending to join the proceeding of the Lok Sabha during

Session period and at their advent at Iron Gate No - 8, Parliament House under the

custody of the concerned State Police officials and a proper handing/ taking over is

administered and his movement inside the PH Complex is communicated to Control

Room time to time. Parliament Security Service put to its personnel abreast with regular

periodic physical/ administrative/ intelligence/ technical/ management trainings &

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courses. Parliament Security Service officials are duly briefed with intelligence inputs

received from the various Intelligence agencies.

8.2 PSS maintain the colossal manpower of the Secretariat and as is aware that

each and every man cannot be satisfied with the functioning of the management since

PSS pour all efforts to keep each & every personnel happy, healthy and sincere towards

his duties as the outcome of maximum strength of PSS is punctual, obedient, polite &

firm towards his assignments. PSS officials maintains excellent managerial,

sportsmanship, cultural, communication skills towards their operational/ administrative

security work and always has tried their best to add feather to the crown of this august

Secretariat despite the hectic duty schedules and wanting off manpower.


8.3 The break-up of the work done in the Service during the year was as under:-

Elaborate Security arrangements were made in the PH Complex during the following important functions in addition to routine duties:

(i) 31 Floral Tribute were smoothly conducted on the portraits of National

Leaders and former Speakers of Lok Sabha in Central Hall.

(ii) All call on of Hon'ble Speaker/ Deputy Speaker by National/ International delegations during the year 2015 have been facilitated.

(iii) Group Photograph of Members of 16th Lok Sabha was held on

18.03.2015, which was smoothly conducted.

(iv) Birth/ Death Anniversary of Dr. B R Ambedkar on 14.04.2015/06.12.2015 respectively were facilitated in Plot-115, PH Complex, in which large number of public had participated to pay tribute to Baba Saheb.

(v) The 14th Anniversary of Terrorist Attack on Parliament House was held

on 13.12.2015 for paying Floral Tribute to the Martyrs of 13th December 2001. A Blood donation Camp was also organised on this occasion and a large number of officers/ staff from Lok Sabha/ Rajya Sabha Secretariat and other Security and allied agencies working Parliament House had donated the blood.

(vi) 61119 persons witnessed the proceeding of Lok Sabha during the year

2015 and their admission to various galleries was properly regulated and a strict vigil was maintained.

(vii) 4651 Officers of various Ministries and Govt. Departments visited the

Official Box of Lok Sabha during the year 2015 for official purpose during Session period and their entries were well regulated smoothly by the Parliament Security Service.

(viii) 61 Foreign Delegates witnessed the proceeding of Lok Sabha from

Special Box during the year 2015.

(ix) 42792 visitors were shown round the Parliament House during Inter- Session period on the recommendation of Hon'ble Ministers/ MPs,

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Senior Officers of the Secretariat and Education/ Government Institution, while 45502 visitors visited at the Parliament Museum at Parliament Library Building.

(x) A total number of 88172 Casual Entry Permits were issued through Reception Office, Parliament House, 51933 numbers of Casual Entry permits were issued through Reception Office, PHA, 32022 visitors were issued Casual Entry Permits (Computerized & Manual) from Reception office, PLB and 4566 Casual Entry permits were issued to Invitees/ Guests of LSTV in PLB.

(xi) 1012 number of Yellow Casual Entry Passes (meant for contractors/

casual labourers) and 6196 number of Pink Casual Entry Passes (meant for allied security agencies) were issued through D&T Wing, Parliament House. 29010 numbers of Casual/ Monthly Entry Permits were issued through Parliament Security Service Office, PHA.

(xii) A total number of 1958 Seminars/ Conferences/ Functions/ Meetings/

Calls on were held and attended by the Vice-President/ Prime Minister/ Hon'ble Speaker/ Hon'ble Deputy Speaker/ VIPs for which proper security arrangements were made.

(xiii) Additional Security arrangements were made during 729 occasions

(Lunches/ Dinners/ Refreshments etc.) attended by the HE President/ Hon'ble Vice-President/ Prime Minister/ Hon'ble Speaker/ Hon'ble Deputy Speaker/ VVIPs/ VIPs/ foreign Delegates.

(xiv) 175 Officials from Parliament Security Service, Lok Sabha/ Rajya Sabha,

Technical Wing, Delhi Police and PDG were imparted training time to time in 25 Training/ Courses at various Premier Security Institutes in the country and abroad within the year.

(xv) The Centralized Pass Issue Cell issues Casual Entry Passes: Sessional

Passes, Gallery Passes, Media passes, Radio Frequency Tags for Individual & Vehicles, Identity Cards, Bar Code Passes, Parking Labels etc to Hon'ble MPs, Officers, Staff, Allied Agencies and visitors during Session/ Inter-Session period throughout the year on permanent, sessional and daily basis as the case may be.

Anti Sabotage Wing

(i) Procurement and installation of One XBIS (X-Ray Baggage Inspection System).

(ii) Procurement of 10 XBIS, 10 Door Frame Metal Detectors, 02 Explosive

Detectors, 02 NLJDs, 02 Mine Detectors, 01 Liquid Explosive Detector, 20 HHMDs for PHA Extension building is under process.

(iii) Awarded AMC of Explosive Detectors, Model: MO-8 TVIN, Hand Held

Spectrum Analyzer, NLJDs, RTVS and XBISs. (iv) Maintained serviceability of Anti-Sabotage Equipments such as

Explosive Detector, Model: Mini Nose, HHMDs, Search Cams, Oscor-5000E, Search mirrors, Search Lights and other equipment which are not under AMC.

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(v) Condemnation of unserviceable and obsolete technical stores got approved after physical verification by O&M Branch. Disposal of the condemned stores is under process.

(vi) Assisted O&M branch in physical verification of the inventory of

serviceable technical store held by AS Wing. (vii) 7115 Material calls for AS Checks were attended and checked at

various locations. (viii) 3090 Calls for AS Check of Vehicles carrying materials/ferry

vehicles at different locations were attended and checked. (ix) More than 6000 Vehicles at parking areas (Media parking, MP Self

parking, Cycle Stand and PLB underground parking and parking in front of BG-3) carried out.

(x) Cell phone jammers installed and operated at 527 locations (xi) 291 service calls of XBIS and DFMD attended and rectified. (xii) Sanitization of Chambers of Hon'ble Speaker and Hon'ble Chairman

against bugging device. (xiii) Anti-sabotage/Anti-Explosive checks of LS Chamber, RS Chamber, Safe

House (PLB Auditorium) and Central Hall carried out during Parliament session besides routine Anti-Sabotage/Anti-Explosive checks of PH, PLB, and PHA on daily basis. AS checks of VVIP Functions including Dr. Ambedkar Jayanti, Nirvana Divas were also carried out. Detail of AS Checks during the year (Jan to Dec 2015) is as under:

Venue No. of times As

checks carried out LS and RS Chambers 78

LS and RS Lobbies 78 LS and RS Galleries 78

LS and RS Basements (daily, excluding

holidays)

250

CH & its Gallery (daily, excluding holidays) 250

PLB Auditorium 100

HS Chamber and Chairman Chamber 250

Committee Rooms (53, 62 &63) 250

Committee Rooms of PLB 105

Committee rooms of PHA 104

Advance ASC of office rooms of PH/PLB/PHA 1250

Court Yards (1, 5 &9) (daily) 365

Outer area of PH complex (including reception) (daily)

365

Threat calls attended 11

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(xiv) Cell Phone de-activators were installed during each VVIP/VIP function. Additional cell Phones de-activators were also installed in LS/RS Chambers, Central Hall, PLB Auditorium and various committee rooms as and when required. The de-activators were switched-on before commencement of each session/function/meeting and switched off at their conclusion. The working of de-activators was monitored hourly by our staff.

(xv) Imparted operational training to the personnel of Delhi Police on XBISs and DFMDs.

Local Control Station Wing

(i) Bullet proofing/Blast proofing of windows/door glass of IG-1 LCS hut.

(ii) Power Fence controller has temporarily shifted at newly constructed PHA extension building site.

(iii) On the recommendation of JPC, procurement of state-of the-art Under

Vehicles Scanner security System has been finalized.

(iv) Old desk top computer systems replaced by the new desk top computer system through Computer and Hardware branch.

(v) Active and Dummy bollards have been installed outside the Tango-II

gate.

(vi) Technical gadgets installed on the existing VVIP gate in PHA have been shifted to the old VVIP gate in PHA building.

(vii) Proposal and designing of installation of technical gadgets at the MEG-3

and MEG-4 in PHA building has been submitted to the GW branch/CPWD.

(viii) Movements of Hon‘ble President, Hon. Vice-President, Hon‘ble Prime

Minister, Hon‘ble Speaker, Hon‘ble Dy. Speaker, Hon‘ble Dy. Chairman and other foreign dignitaries/delegations were regulated to PH complex and provide the safe passage to carcade through the concerned entry gates by use of the VIP panel. Central Command Station - Technical

(i) Programmed and issued to CPIC 1527 RF Tag of Lok Sabha and RS officials, their vehicles and other media as well as allied agencies.

(ii) Re-Programming of 846 Bad RF Tags of Lok Sabha and RS officials, their vehicles and other media as well as allied agencies.

(iii) Supervision of the maintenance of the software related problems.

(iv) Designing, Modification and Printing of passes.

(v) Generation of Reports.

(vi) Supervision of maintenance of Network and hardware related problem of PC and server.

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(vii) Software related complaints of RF Readers, Flap Barriers and TFT Displays at various entry points of Iron Gates and Building Gates.

(viii) Problems being faced at user level in the IPIS Software of Access Control System were looked after for its corrections, modification and restoration with ECIL

CCTV Surveillance

The contract for CCTV Up-gradation was awarded to M/s BEL in 2009. M/s BEL could not meet the contractual obligation, hence, MHA, JPC, Sub-Committee of JPC & Ad-hoc Committee on Security in PHC recommended to foreclose the agreement with M/s BEL and hand over the CCTV System to M/s ECIL. After the concurrence of Hon’ble Speaker, MHA entered into AMC contract with M/s ECIL on 17-12-2014. M/S BEL handed over the CCTV System to Parliament Security on 02-02-2015 and M/s ECIL has awarded AMC contract to maintain the CCTV system on as-is-where-is basis on 02-02-2015, to replace non-functional and un-repairable 10 years old 110 cameras and to provide new solution within 18 months from the date of takeover the CCTV System. During the foreclose agreement contract of the CCTV Up-gradation project with M/s BEL. CCTV unit worked with M/s BEL to facilitate them in handing over of CCTV System (checking of stores, health status of each equipments, taking out their extra items, passes for man , material, vehicle and supervising etc) and also the CCTV unit worked with M/s ECIL during handing over the CCTV project.

CCTV unit worked to facilitate various meeting of High Level Management Committee/Technical Expert Committee for selection of new state-of-art cameras. HLMC/TEC directed to replace 126 faulty legacy cameras and 34 cameras required to be installed at various important location in PHC. However, M/s ECIL was awarded for supply, installation, commissioning and integration with existing CCTV System 160 Nos. Sony make Model No. SNC-WR-632C and SNC-VB-635 CCTV Cameras and 10 Nos. Cisco 2960 Switches on 11-09-2015 as per direction of TEC.

CCTV unit worked with M/s ECIL and facilitating them in carrying out their jobs during installation of new cameras i.e. (entry passes for man , material and vehicle and supervising etc) and inter-acting with various allied agencies such as CPWD Electrical/ AC etc, testing of installed equipments after the necessary fine tuning in the installed up-graded CCTV system in connection with above said project.

From 01.10.2014 CCTV unit is doing the additional operational work of Emergency Sound System and power fence, round the clock without getting any extra man power.

CCTV recorded 67 prominent incidents and showed it to the senior officers time to time.

CCTV covered 31 floral tributes,

Apart from its routine work CCTV has also recorded all the proceedings of Lok Sabha CCTV also look after the work of CCS from 1800 hrs. to next day 1000 hrs. and all Saturday Sunday Gezetted Holidays whole day.

Movements of Hon’ble President, Hon’ble Vice-President, Hon’ble.Prime Minister, Hon’ble Speaker, Hon’ble Dy.Speaker and Hon’ble Dy.Chairman along with other foreign dignitaries/delegations are provide to all senior officer for prompt supervision.

This branch is facing ACUTE shortage of staff since long. It is pertinent to mention here that due to shortfall of manpower, it is very difficult to check all the 452 Cameras in CCTV control room with the existing manpower. In the year 2002 sanctioned strength of Technical wing was 130 Nos In the mean time two technical wings were raised i.e. LCS and CCS(T) branch but no extra man power was sanctioned for the new raised two units. In the last 13 years 17 nos. technical staff has been retired and no fresh recruitment has been done after the year 2005. However the work of Technical unit has been increased

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10 times. Now the technical unit is having only 46 Assistants out of 130 sanctioned strength of Assistants. Hence the Technical unit is performing duty on the 36% of its sanctioned strength and 84 vacancies of Assistants are lying vacant. It is worth to mention that being a prime institute of India it is just to compromising the security measures.

Communication Unit

Operation of modern TETRA communication system with complete distribution of Hand-held wireless set to security agencies viz. Parliament Security Service (Lok Sabha and Rajya Sabha), Delhi Police, PDG (CRPF) and Delhi Fire Service.

Various application/facilities/services viz. SMS, GPS location along with data services are being provided to the TETRA.

SMSs regarding VVIPs programs and Dharnas are being sent twice, daily at about 0900 hrs and 1000hrs and whenever required over TETRA wireless radios.

Integration of TETRA communication system with new CCTV system is being utilized in Communication Control Room for effective co-ordination & monitoring.

Contingency drill/rehearsals were carried out before commencement of each session of the Parliament in co-ordination with various allied agencies and Communication Unit plays pivotal role during such drills / rehearsal.

Movements of Hon’ble President, Hon.Vice-President,Hon’ble.Prime Minister,Hon’ble Speaker, Hon’ble Dy.Speaker and Hon’ble Dy.Chairman along with other foreign dignitaries/delegations were regulated to PH in professional and most effective manner.

A major condemnation of large amount of Communication Articles pending since long time has been accomplished and the eco friendly disposal will be carried out. It is pertinent to mention that communication unit is the coordinating unit of the condemnation and disposal of items/ articles of the complete Technical wing of Parliament Security Service.

This branch is facing ACUTE shortage of staff since long. It is pertinent to mention here that due to shortfall of manpower, it is very difficult to man all the wireless nets in communication control room with the existing manpower. Our security officials are sincere, dedicated and keep the duty on first priority and always extending their cooperation to this office in manning all the wireless nets in communication control room.

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(3) PERSONNEL STRENGTH IN THE SERVICE AS ON 31.12.2015 OPERATIONAL WING

Designations Sanctioned Strength Actual Strength as on 31.12.2015

Additional Director (Security) 03 03

Joint Director (Security) 06 06

Assistant Director (Security) 07 07

Security Officer 25 # 26

Senior Security Assistant 52 # 50

Security Assistant Grade - I 50 46

Security Assistant Grade - II 108 $ 54

Security Guard@ 04 00

Total 255 192

TECHNICAL WING

Designations Sanctioned Strength

Actual Strength as on 31.12.2015

Additional Director (Technical) * 01 * 01

Joint Director (Technical) 01 00

Assistant Director (Technical) 06 04

Security Officer (Technical) 08 06

Senior Security Assistant (Technical)

48 38

Security Assistant Grade - I (Technical)

52 08

Security Assistant Grade - II (Technical)

30 00

Security Assistant Grade - II (Pharmacist)

01 01

Security Guard (Dog Handler) * 09 * 09

Kennel Man 03 03

Total 159 66

* On deputation Details of sanctioned & existing strength of staff in Parliament Security Service -

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Housekeeping Wing

Designations Sanctioned

Strength Actual Strength as on 31.12.2015

Housekeeper (Spl. Gr.) 10 09

Housekeeper Grade - I 37 33

Housekeeper Grade - II 39 37

House Keeper Grade - III 39 08

Total 125 87