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Michael Buckland Barry Pateman

University of California, Berkeley.Patrick Golden

Ryan ShawUniv. of North Carolina, Chapel Hill

Saving Working Notes for Future Use

ecai.org/mellon2010editorsnotes.org

metadata.berkeley.edu/berlin2014.ppt

IS&T Archiving Conference, Berlin, 16 May 2014

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A Case Study: Documentary Editions

Berkeley: Papers of Emma Goldman, 1869-1940, Anarchist.

New York: Papers of Margaret Sanger,

1879-1966, Birth control activist.

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Problems of Documentary Editions Requires specialized expertise for many years.

Funding is difficult.

Much of the editors’ research not included because inconclusive or marginally relevant to the publication.

Limitations of the printed edition: Costly. Limit on number of pages, so editors’ notes reduced. Small editions bought by libraries. Not widely available.

Relatively isolated work.

Working notes and unpublished notes discarded.

The return on investment far less that it could be.

Gain in efficiency through collaborative, shared access to working notes among related projects.

Increased return on investment by making editors’ notes promptly and more fully available through Web publication.

More effective interoperability with archival finding aids, library pathfinders, and other scholarly infrastructure as all become more closely associated in digital environment.

Concerned with notes whether or not annotations.

Inspired by Notes & Queries genre.

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Project Objectives

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A Collaborative ProjectHow might the Web be used to help? “Editorial Practices and the Web” – started summer 2010.Focus on evolving editorial work practices more than on technology.

Notes onweb

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ParticipantsEmma Goldman Papers, Berkeley. Feminist and anarchist, 1869-

1940. Margaret Sanger Papers, New York University, Feminist and birth

control advocate, 1879-1966.Elizabeth Cady Stanton and Susan B. Anthony Papers, Rutgers

University: 19th century reformers, votes for women.Labadie Collection, University of Michigan Library: Collection of

Radical literature. Why a library collection?California State Archives. Archivists’ notes?Maritime Buddhism.

Led by the Electronic Cultural Atlas Initiative, School of Information, University of California, Berkeley.

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A Digital Remedy Save as .html ! Make working notes available soon on a webpage as well as published edition. Immediately available. Indexed by Google, etc.

Notes in memory or handwritten

Notes, clippings, images. in folders, boxes,

Brief notes in published volume

Notes keyed or scanned

Files in digital repositories

Detailed notes rapidly web accessible

More a change in work practice than a technical challenge. Published on the Web

Published

Ideas Working notes Notes

How do projects take notes?

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Patrick—

Lenin:Had any of his family members beside his brother, been imprisoned?

What was the book he had written on ‘political economy’ that was used in Russsian Universities?

New York (Evening?) Post, September 1918 editorial on IWW verdict for the huge IWW trial in Chicago.

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How do projects take notes?

Sources consulted, notes taken based on findings.

Notes stored in a Word documents? Yellow notebook? Email?

Negative conclusion reached to question, but no one will ever know.

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During Phase 1 -- 2010-2012Increase move to digital notes. Create shared website for working notes: editorsnotes.orgEditors’ working notes openly available August 2012.Library special collection curators’ notes also.

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Editors notes are quite varied in formNarrative notes on paper. Narrative notes in digital formats.Name authority files, chronologies, itineraries, membership lists, etc.Photocopies, scans of documents, newspaper clippings, . . .

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Phase 2 Agenda 2013 - 2015Horizontal interoperability with archivists’ working notes.

Projects end, scholarship continues. Archiving of editors’ notes when project ends.

Work practices preprocess for archival deposit.Predispose for later continued scholarship.Sleeping Beauty and the “hibernating archive”.

Introduce digital humanities tools.Map displays.Chronologies, time-lines.

Biographical networks. Prosopography.Very low effort mark-up and linking.

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Data Model Person, institution, place, event, subject.

Structured, linked data. RDF

Narrative explanation.Scope note. Bibliographical record,

etc.

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Repurposed notes: Lecture Tours of Emma Goldmanhttp://metadata.berkeley.edu/emma/

• Django Python web framework

• PostgreSQL using native support for XML fields

• ElasticSearch for full-text searching

• Zoom.it for presenting high resolution scans

• Zotero for input and editing of bibliographic data

• Open Refine (prev. Google Refine) for duplicate detection

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Software: All open access

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• Environment like a shared office.• Liberate the notes!• Notes as a primary resource.• Published volumes as derivative.• Preserve the ‘workshop’.• Value and use.

Looking Forward

We thank the A. W. Mellon Foundation and of the Coleman Fung Foundation for support and the project collaborators.

metadata.berkeley.edu/berlin2014.pptEditors’ Notes: editorsnotes.orgProject URL: ecai.org/mellon20102013 paper: metadata.berkeley.edu/digdocbuckland.pdf