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D3304-CRIS-ICF-PP- End User Manual

SAP-MTI- Page 2 of 21

Ver 1.0/15-Oct-11 L&T InfoTech Confidential

Table of Contents

1. ICON Details on SAP Screen

1.1 General Information for all transactions

2.0 Works Contract Process

2.1 Supply & Installation Process

2.1.1 Creation of Purchase Requisition

2.1.2 Reporting on Services

2.1.3 Service Entry Sheet

2.2 Installation Process

2.2.1 Creation of service PR


2.2.3 Reporting on Services2.3 Printing of Service Entry Sheet

3.0 Operation Outsourcing

3.1 Changing the control key

3.2 Info Record


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1.0 ICON Details on SAP Screen

General Information for all Transactions

Icons Quick Reference

ICON Details (Short Keys) Description Action Taken on Screen

(F3)Back Go back one screen

(F12) Cancel Cancel the activity

(F7)Display Display the Details

(Enter)Enter Continue

(F8)Execute Run Program

(Shift+F3)Exit Exit the Window

New Window Create New Window

(Shift+F8) Overview Display the History

(Ctlr+S)Save Save the records

(F1)Help Get Help

(Shift+F2)Delete Delete records

(Shift+F9)Copy Copy records

(F5)Create Create New Data

(F6)Change Change the Records

(F4)Pick List Select the possible Entries

Command Field Command Field

(Ctlr+Shift+F2)Details Data Information

(Ctlr+F)Search Search for records


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2.0 Works Contract Process

There are two scenarios in Works contract process

1. Supply & Installation When the service is provided by contractor along with supply of required material.

2. Installation - When the service is provided by contractor and material is supplied by ICF.

2.1 Supply & Installation Process

2.1.1 Creation of Purchase Requisition

Type the T-code ME51N in command field and press enter or select from Works Contract Menu.

Create a purchase requisition for material. Enter the material number and quantity. Press enter and save.


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Purchase Order will be created by the concerned person in the purchasing organization. An item with Accountassignment category U and Item category D will be added for installation work or service, with quantity as 1.

A service number is entered for this item. A service master record is maintained by planning office and new

record is to be created, whenever a new service gets added.

2.1.2 Reporting On Services

Go to T-code MSRV3. Enter a service number, plant and execute or press F8.


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A below report will appear, which shows the purchase orders, created for that particular service number.

Once the service is completed by contractor, the respective production person will fill the service entry sheetto acknowledge the completion of work and trigger the payment to the contractor.


Go to T-code ML81N. Enter the purchase order number and purchase order item number. Both numbers can benoted from previous report.


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Select the account assignment category as F.

Click on the Service selection button

A below window will appear. Click on continue.

Service item from the purchase order number entered, will be available for selection. Select the item andclick on service as shown below.


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Below window appears, which enter the production order number, to which the cost of service will be

charged.

Fill the acceptance data and save the entry sheet.

:


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Multiple entries are possible in same service entry sheet, with cost allocation to different production orders.


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2.2 Installation Process

2.2.1 Creation of Service PR

Go to T-code ME51N and create a purchase requisition (Requisition type SRPR) for service with accountassignment category U and item category D. Go to services tab and select the service number for servicemaster record.

Enter the quantity for the service and sae the requisition.


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A purchase order (order type SRPR) will be created against the purchase requisition, by the concerned

purchase authority.


Once the contractor completes the work, the concerned production person, need to make a service sheetentry, to acknowledge the completion of work and trigger the payment to the contractor.

Go to t-code ML81N and click on Other Purchase Order. Enter the purchase order number and item number, forwhich you want to make the service sheet entry.

Select the account assignment category as F and click on the Service Selection button at the bottom of the

screen.


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Below screen will appear. Click on continue.

Select the service item from this purchase order and click on services.


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Below pop-up window will appear. Enter the production order number to which the cost of the service will be

charged.

Enter the quantity completed and save.


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2.2.3 Reporting on Services

Go to t-code MSRV3 and enter the plant. Enter the service number, for which you want to display the existingpurchase orders and service entry sheets. Execute.

Below report shows the service entry sheet and POs for given service number.


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2.3 Printing of Service Entry Sheet

Go to t-code ML83 and enter the purchase order number, for which you want to print the service entry sheetand click on execute.

A list will appear as shown below.


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Select the service sheet entry and click on display output as shown below.

Select the printer and click on print or print preview as required.


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3.0 Operation Outsourcing

3.1 Changing the Control Key

Below screen shows the production order routing.

Change the control key of the operation to be outsourced to ZP02 External Processing and save the order.


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When the order is released, a purchase requisition is created for the outsourced operation. This can be seen inexternal processing tab in the operation details.

Click on the button shown below, to see the purchase requisition details.


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Below screen shows the PR created for operation outsourcing.

3.2 Info Record

An info record must exist for the vendor performing the outsourced operation. Info record contains the vendorinformation along with the price and quantity conversion data.

Go to T-code ME11, for creating info record. This activity will be done by concerned purchasing authority.


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Below screen shows that, a new operation with external processing control key (ZP02) can be created, after

the deleting the original operation, which is being outsourced. This will ensure no material movements andconfirmations, against the operation which is outsourced.

Quantity received after GR can be seen in operation details screen as shown below.

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