130213 - agenda and business papers 19 february 2013 ordinary … · 2015. 6. 30. · no. 28. a...

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]

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Agenda and Business Papers Oberon Council Ordinary Meeting

Tuesday 19 February 2013 5.30pm Council Chambers

01 OPENING OF MEETING ....................................................................................... 3

02 ACKNOWLEDGEMENT OF COUNTRY AND PRAYER ..................................... 3

03 RECORD OF ATTENDANCE ............................................................................... 3

04 PRESENTATIONS ................................................................................................ 3

05 QUESTIONS FROM THE PUBLIC ....................................................................... 3

06 CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) ........................... 4

07 DECLARATIONS OF INTEREST ......................................................................... 4

08 MAYORAL MINUTE AND REPORT ..................................................................... 5

08.01 MAYORAL MINUTE AND REPORT ........................................................................................... 5

09 COUNCILLOR/DELEGATES REPORTS ............................................................. 8

09.01 UPPER MACQUARIE COUNTY COUNCIL MEETING ................................................................... 8 09.02 OBERON BUSINESS ASSOCIATION .......................................................................................... 9 09.03 OBERON PLATEAU TOURISM ASSOCIATION .......................................................................... 10

10 INWARDS CORRESPONDENCE ...................................................................... 12

10.01 INWARDS CORRESPONDENCE .............................................................................................. 12

11 REPORTS FOR INFORMATION ........................................................................ 14

11.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ............................................................. 14 11.02 MONTHLY ACTIVITY REPORT – COMMUNITY SERVICES ......................................................... 16 11.03 MONTHLY ACTIVITY REPORT ‐ TOURISM SERVICES & VISITOR INFORMATION CENTRE ACTIVITY ........................................................................................................................................... 20 11.04 DECADE OF DECENTRALIASATION ........................................................................................ 21 11.05 CENTRAL WEST REGIONAL ACTION PLAN .............................................................................. 22 11.06 INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL ............................................................ 23 11.07 MONTHLY ACTIVITY REPORT – DEVELOPMENT DEPARTMENT ............................................... 30 11.08 SWIMMING POOL AMENDMENT ACT 1012 ........................................................................... 35 11.09 MONTHLY ACTIVITY REPORT – ENGINEERING DEPARTMENT ................................................. 36 11.10 MONTHLY ACTIVITY REPORT – CORPORATE SERVICES ........................................................... 38 11.11 STATEMENT OF BANK BALANCES AND INVESTMENTS ........................................................... 40 11.12 MEDIA ................................................................................................................................. 44 11.13 STATUS REPORT – ACTIONING COUNCIL DECISIONS .............................................................. 46

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 19 February 2013

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12 REPORTS FOR DECISION ................................................................................ 50

12.01 DEVELOPMENT APPLICATION 10.2013.2.1‐ AGRICULTURAL LOT SUBDIVISION AND BOUNDARY ADJUSTMENT ...................................................................................................................... 50

12.02 DA10.2012.35.1 EXPANSION OF WASTE MANAGEMENT FACILITY ......................................... 58 12.03 NEW MODEL CODE OF CONDUCT FRAMEWORK.................................................................... 60 12.04 INTERNATIONAL WOMEN’S DAY 2013 .................................................................................. 66

13 COMMITTEE REPORTS ..................................................................................... 67

13.01 COMMUNITY SERVICES COMMITTEE – 6 DECEMBER 2012 AND 7 FEBRUARY 2013 ................ 67 13.02 WORKS COMMITTEE MEETING – 5 FEBRUARY 2013 .............................................................. 75 13.03 OBERON SPORTS FACILITIES COMMITTEE – 6 FEBRUARY 2013 ............................................... 85 13.04 SENIORS WELFARE COMMITTEE ........................................................................................... 88 13.05 FINANCE COMMITTEE MEETING ........................................................................................... 94

14 NEW BUSINESS OF AN URGENT NATURE ADMITTED BY COUNCIL ....... 100

15 CLOSED SESSION REPORTS ........................................................................ 100

15.01 TENDER T2013/1 ‐ GRADER ................................................................................................ 101 15.02 UPDATE ON LAND SALES AND PROPERTY MATTERS ............................................................ 101

16 CLOSURE OF MEETING .................................................................................. 101


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01 Opening of Meeting

File No: Governance/Meetings/Ordinary

The Mayor welcomed members and declared the meeting open at ....

02 Acknowledgement of Country and Prayer Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present. The Meeting was opened in prayer by ....

03 Record of Attendance


Members Mayor John McMahon (in the chair)

Deputy Mayor Kerry Gibbons Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan Clr Kathy Sajowitz

Officers Alan Cairney, General Manager

John Chapman, Director of Corporate Services Gary Wallace, Director of Development Aruna Wickramasinghe, Director of Engineering

Sharon Swannell, Executive Assistant Apologies Nil

04 Presentations A presentation will be provided by Executive Officer of Centroc, Jenny Bennett.

05 Questions from the Public None received.


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06 Confirmation of Minutes of Previous Meeting(s) Ordinary Meeting 18 December 2012 The Minutes of the Ordinary Meeting of Oberon Council held on 18 December 2012 are ATTACHED. Recommendation That the Minutes of the Ordinary Meeting held on 18 December 2012 be taken as read and confirmed. Matters Arising from the Minutes Nil

07 Declarations of Interest

Governance/Councillors/Declarations of Interest

A GUIDE TO ETHICAL DECISION-MAKING

(Provided by the Independent Commission Against Corruption)

Is the decision or conduct legal? Is it consistent with Government policy, Council’s objectives and code of conduct? What will the outcome be for you, your colleagues, the Council, anyone else? Does it raise a conflict of interest? Do you stand to gain personally at public expense? Can the decision be justified in terms of public interest? Would it withstand public scrutiny?

A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

Pecuniary – regulated by the Local Government Act and Department of Local Government

Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of Local Government (advice only)

The test for conflict of interest:

Is it likely I could be influenced by personal interest in carrying out my public duty? Would a fair and reasonable person believe I could be so influenced? Conflict of interest is closely tied to the layperson’s definition of “corruption” – using

public office for private gain Important to consider public perceptions of whether you have a conflict of interest

Identifying problems

1st Do I have private interests affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interests conflict with my official role?


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Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. Pecuniary -

Non-Pecuniary -

08 Mayoral Minute and Report 08.01 MAYORAL MINUTE AND REPORT


Author: Clr John McMahon, Mayor

Summary This report summaries the main activity for the Mayor since my last report. Recommendation: That Report Item 08.01 is received as information. Comment A. Meetings 1. Ordinary Council Meeting – Tuesday 18 December 2012

2. Phone Conference with John Cobb MP – 19 December 2012

3. St Joseph’s Catholic School Annual Awards Day (attended by Clr Gibbons) – Wednesday 19 December 2012

4. Upper Macquarie County Council Meeting – 21 December 2012

5. Planning Oberon 150 Anniversary Celebrations – 7 January 2013

6. Meeting with representatives from Pacific Road Corporate Finance regarding future of Jenolan Caves (also attended by OPTA representatives) – 16 January 2013

7. Oberon 150 Anniversary Steering Committee Meeting – 21 January 2013

8. General Manager Performance Appraisal – 29 January 2013

9. Upper Macquarie Country Council Meeting – 1 February 2013

10. Phone Conference with Gavin Jeffries, Forest NSW – 4 February 2013

11. Australia Day Debrief – 4 February 2013

12. Oberon 150 Anniversary Steering Committee Meeting – 4 February 2013

13. Works Committee Meeting – 5 February 2013

14. Finance Committee Meeting – 12 February 2013


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B. Representation 1. Australia Day Recipients Reception – Robert Hooper Community Centre – 25 January

2013

2. Australia Day Official Celebrations – Oberon RSL Club – 26 January 2013

3. Highland Steam and Vintage Fair 2013, 8 – 10 February 2013

4. Weekly radio interview each Monday morning with 2BS regarding Council activities. C. Correspondence 1. Mr Trevor Hogan highlighting concerns regarding Hazelgrove Road and property access

– 16 December 2012

2. Local Government and Shires Association regarding Constitutional Recognition of Local Government – contribution of funds – 18 December 2012

3. Sandra Stapleton raising concern regarding sheep in the Burraga Cemetery – 29 December 2012

4. Parliament of NSW, Committee on Electoral Matters inviting submissions into the Electoral Matters Inquiry into the 2012 Local Government Elections to be submitted by 8 February 2013

5. Forests NSW regarding the passage of the Forestry Act 2012, which has been assented and proclaimed to commence on 1 January 2013

6. Email from Greg Cameron regarding the Common Law right to use Rain.

7. Marjorie Armstrong, Oberon Council Cemetery Committee raising concern about a sandstone headstone erected in the Lawn Cemetery in Oberon – 17 January 2013

8. Community Safety Precinct Committee Minutes of December Meeting and Agenda for March 2013 Meeting

9. Forest NSW regarding fallen trees and low hanging branches in the Essington State Forest – 25 January 2013

10. Invitation to attend the 2013 Bicentenary Gala Dinner being held on Friday 22 February 2013

11. Australian Local Government Association call for motions for the 2013 National General Assembly of Local Government which will be held from 16 – 19 June 2013.

12. Invitation from the Oberon Heritage Collectors Club Inc. to attend the 2013 Highland Steam and Vintage Fair

13. Paul Toole MP enclosing a response from the NSW Minister for Panning and Infrastructure, the Hon, Brad Hazzard MP regarding the Oberon LUS and LEP.

14. Letter of thanks from Graham and Pat Selvage for road grading works being carried out

15. Denise Brien requesting Council to consider cutting the grass along O’Connell Road – 8 February 2013

16. John and Denise Brien objecting to the closure of the section of O’Connell Road from Carrington Avenue to Rupert Street – 8 February 2013

17. Initiation to attend a luncheon to meet the Miss Oberon Showgirl entrants for 2013

18. Letter from Mr and Mrs Crombie, regarding the condition of Swallows Nest Road, Mount David

19. Letter from Mr and Mrs Cigliano regarding the condition of Swallows Nest Road, Mount David.


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Notes:


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09 Councillor/Delegates Reports 09.01 UPPER MACQUARIE COUNTY COUNCIL MEETING

File No: Environmental Management/Meetings/Upper Macquarie County Council

Author: Clr John McMahon, Mayor

Summary Councillors Francis and McMahon attended the meeting of the Upper Macquarie County Council (UMCC) held on Friday 21 December 2012 and Councillor McMahon attended the meeting held on Friday 1 February 2013. Recommendation:

1. That report item 09.01 is received as information.

2. That Council consider increasing its annual allocation for roadside Biddy Bush eradication in the 2013 – 2014 Delivery Plan and Operational Plan.

3. That Council continue to lobby Forests NSW to eradicate Biddy Bush in the State Forests located in the Oberon Local Government Area.

Comment The UMCC, which is responsible for weed management for the Bathurst, Blayney, Lithgow and Oberon Local Government Areas met on Friday 21 December 2012. Councillor Francis and I attended the meeting. The meeting was advised that there have been 202 property inspections carried out around the region. In the Oberon area 45 properties have been inspected with 12 notices and reports sent to property owners requesting work to be carried out. Aerial Spraying for Serrated Tussock was carried out on 2760 ha across the region during December 2012. Of this 490 ha were in the Oberon Local Government Area. This is a great result for the Upper Macquarie County Council. Roadside spraying has been carried out on all roads in the Oberon Shire. The UMCC has continuing concern with the enforcement of the new Weeds Control Order No. 28. A letter has been forwarded to the Minister for Primary Industries, the Hon Katrina Hodgkinson and also Mr Pool Toole seeking changes to the order. I attended the meeting of the UMCC held on Friday 1 February 2013 and Councillor Francis tended an apology for the meeting. There were 123 property reports dealt with. In the Oberon area 20 property inspections were dealt with, 11 reports sent to property owners to carry out work on their weeds. One property was issued with a Notice of Intent. With the continuing concern with Weed Order No. 28 the Council has resolved to make a New Weed Management Policy, which will give the UMCC the legal power to take land owners to court for failing to control weeds.


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There is no interest in declaring Biddy Bush a noxious weed. I consider it a waste of time to pursue this matter. Council should increase its allocation to weed control so we can do more roadside spraying of Biddy Bush. 09.02 OBERON BUSINESS ASSOCIATION

File No: Community Relations/Community Consultation/Oberon Business Association

Author: Alan Cairney, General Manager

Summary Councillor McMahon and the General Manager are Council’s delegates to the Oberon Business Association (OBA). The General Manager attended the Association meeting held on 6 February 2013 and the next meeting is scheduled for Wednesday 6 March 2013. Recommendation: That delegate’s report item 09.02 is received as information and Council note the proposed Forum for Wednesday 6 March 2013. Comment The meeting held on 6 February was the first for the New Year and was attended by around 8 people mainly representative of other bodies (for example OPTA, and Council) with few direct business owners attending. The main topics discussed were: A “wrap-up” of the Business Awards was discussed with many positives from the staging

of the Awards function and good feedback on ways to improve the nomination and selection processes for the Awards this year.

It was noted that the Christmas Lights promotion had poor participation however the local

NRMA owners/representative, who provided transport for the selection panel, has offered to sponsor the promotion for this year.

Policing in Oberon – a letter of support was provided for improvements to policing in

Oberon, and the current petition will be referred to our local Member, Paul Toole, once 500 signatures has been obtained.

Oberon’s 150th Celebrations – the Association will canvass members about participation

in the Street Parade and other activities including decorating shop windows in a “heritage” theme.

Shop Local Vouchers – discussion on how to “reinvigorate” and promote the use of the

vouchers. Almost $20k of vouchers were redeemed in December/January with many businesses providing vouchers as a Christmas bonus to their employees.

The next meeting of the Association is proposed to be a “Meet the Council” Forum to be held at the Big Trout Motel (or the Oberon RSL). This will be a dinner function with members of the Business Association and also members of the Oberon Plateau Tourism Association invited to attend.


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The purpose of the Forum is to create a better awareness of the activities of both Associations and for each Councillor to make a brief presentation, followed by a structured question and answer session. 09.03 OBERON PLATEAU TOURISM ASSOCIATION

File No: Economic Development/Visitor Information Centre/Oberon Plateau Tourism

Association


Summary The Mayor, Councillor John McMahon, Delegate Councillor Lord and the General Manager attended the Association meeting held on 11 Feb 2013. Recommendation: That delegate’s report item 09.03 is received as information. Comment The first meeting of the Association for 2013 was held at the Hungry Hare restaurant located in Oberon Street, Oberon. A meal was catered for by the owner, Edmund Power and was held in the old Rectory of the Anglican Church (St Barnabus) in Oberon Street, Oberon. James Shearer, CEO of the Blue Mountains Lithgow Oberon Tourism (BMLOT) attended the meeting and advised members of the new Blue Mountains Region (includes Lithgow and Oberon) tourist booklet which is scheduled for release in May with a distribution of 200,000 copies plus it will be available as a “digital download” in a compressed format (won’t be too large a document). A letter was received from the Oberon Women’s Golf requesting sponsorship for the Blue Mountains Women’s Golf Tournament to be held in Oberon from 25 to 27 March 2013. Members decided to contribute an amount of $250 sponsorship. Specific Agenda Report Items were on the Oberon Visitor Centre activity, Jenolan Caves, National Parks, Mayfield Gardens and Oberon Arts Council. Items of General Business included details and participation (and operating a stand) on the Tablelands Farmers Markets, the Highland Steam and Vintage Fair, and the Oberon Show. Council staff assisted in operating a stand at the Fair on 9 and 10 February which attracted an estimated 3000 visitors. A feature of the Festival was a procession of vehicles down the main street on Saturday. We will also be attend the Oberon Show during the weekend on 16 and 17 February, expected to attract a crowd of around 2000, and have made a commitment to attend the Farmers Market, which is held in the St Barnabus Church grounds on the first Saturday of every month. The next meeting of OPTA will be held on Monday 11 March 2013, at a venue yet to be decided.


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Notes:


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10 Inwards Correspondence 10.01 INWARDS CORRESPONDENCE


Author: Sharon Swannell, Executive Assistant

Summary The Report Item provides a summary of incoming correspondence for the period 1 December 2012 to 31 January 2013. A copy of correspondence received will be available to be viewed at the Ordinary Council Meeting. If Councillors have any questions regarding correspondence items please address them with the relevant Director. Recommendation: That Report Item 10.01 is received as information. Comment A summary of incoming correspondence received by Council is as follows: 1. Division of Local Government Circular to Councils advising that applications are due by

31 December 2012 for round two of the Local Infrastructure Renewal Scheme

2. IPART released an Issues Paper regarding the review of rental arrangements for Communications Towers on Crown Land

3. Centroc Survey seeking input from General Manager into a regional response to the Independent Review Panel paper on Local Government Reform

4. Division of Local Government Circular to Councils regarding the new Model Code of Conduct Framework

5. Information regarding boundaries map for Local Land Services, the new regional service delivery organisations that will replace Catchment Management Authorities, Livestock Health and Pest Authorities and incorporate Department of Primary Industry agricultural advisory services across NSW

6. Division of Local Government Circular to Councils seeking Council’s views on the Re-making of the Impounding Regulation 2012

7. Office of the NSW Valuer General Media Release – Land Values issued for Oberon

8. Election Funding Authority – Elected Member Seminar by the Election Funding Authority

9. Independent Local Government Review Panel seeking input into the Second Stage of the process.

10. Paul Toole MP, responding to Council’s letter lobbying for the Bullet Train to stop at Tarana. Mr Toole advises that the timetable has been set until the end of 2013 but he will support a stop at Tarana when the service is reviewed and the timetable examined at the end of the year.

11. Local Government and Shires Association of NSW advising of the Councillor Professional Development Program Calendar for February to June 2013

12. Coffs Harbour City Council inviting participants in the Local Government Executives Conference being held in Coffs Harbour from 5 – 8 March 2013


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13. Division of Local Government regarding Council’s commencement under the Integrated Planning and Reporting legislation. The Council’s suite of planning documents was reviewed as part of a peer review program facilitated by the Division. A summary of the findings of the review has been provided.

14. Veolia Mulwaree Trust advising that Local Scholarships are available in 2013

15. Arrows Newsagency providing a copy of correspondence forwarded to Member for Bathurst, Paul Toole MP, regarding Recreational Use of Lake Oberon

16. Electoral Commission of NSW advising of final costs to conduct the Local Government Election held on 8 September 2012

17. Independent Local Government Review Panel Media Release – Past Amalgamations Suffered from poor planning but Councils were Strengthened and Services Improved

18. Radio 2BS/B Rock advising that Community Service Support for December 2012 amounted to more than $110,000.

19. Local Government and Shires Association of NSW Media Release – Council’s Cough Up nearly $500 Million to cover Government Cost Shifting

Notes:


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11 Reports for Information

11.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER

File: Governance/Meetings/Ordinary


Summary The Report Item summaries the main activity for the General Manager for December 2012 and January 2013 including Staff Matters, Workplace Health & Safety, Council Committees, Regional Matters and details of planned activity for the next few months. Recommendation: That report item 11.01 is received as information. Comment 1. Staff Matters

a. Executive Management Team (EMT) held – 4/12, 12/12, 8/1, 14/1 & 21/1 b. Staff Resignations/Appointments – no resignations, Scott Fisher and Chris

Rawlinson commenced with our Works Staff as Labourers. c. Charity Days – nil during December and January, a list now prepared for 2013. d. General Issues

i. Long Service Awards Presentations to employees during December. ii. Annual Leave for most staff, and for some key staff during December and

January (all 3 Directors, and the Executive Assistant) iii. Administration Centre Closure during the Christmas – New Year period.

2. Workplace Health & Safety – on advice from Workplace Health & Safety/Risk Manager

a. December 2012 / January 2013 Incidents/Injuries i. One minor electrical shock from back of computer – no time lost

b. Number of Days without Injury – as at 31 December 2013

Administration 19 days Works 208 days Library 186 days Visitor Information Centre 178 days Workshop 385 days

Figures provided as an initial “snapshot” of days without injury at specific work areas

c. December 2012 & January 2013 Training provided i. Indoor Staff Toolbox Sessions – new road rules and e-learning modules ii. Works staff toolbox meetings – on site iii. WHS inductions for RMS works & WorkCover induction, e-learning


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d. Upcoming training / conferences planned i. Trial e-learning in WHS inductions ii. Return-to-Work Coordinator (March) & StateCover Seminar (April) iii. CENTROC WHS/RM meeting to be hosted by Oberon (March).

3. Council Committees (and other Council initiated activity) & Community Activity

1 Dec – attended the Tablelands Way Farmers Market 3 Dec – Seniors Welfare Committee 3 Dec – Blood Donation 3 Dec – attended Funeral with Mayor (Stapleton) 3 Dec – Community Safety Precinct Committee Meeting at Blayney 4 Dec – Peter Byrom and Roger Arrow re Lake Oberon access 4 Dec – Roads Inspection / Tour 5 Dec – met with representatives of Borg Panels 5 Dec – Oberon Sports Committee (special meeting / discussions) 5 Dec – OPTA Christmas Function 6 Dec – Di Leeson & Jill Patterson re Jenolan Caves Commercial Precinct 6 Dec – Community Services Committee 7 Dec – meeting at Lake Oberon 7 Dec - “What’s On?” issued 10 Dec – met with Craig Ronan SES 10 Dec – Meeting to discuss Lake Oberon access requirements 11 Dec – Lunch with Friends of Oberon Library (FOOLs) 12 Dec – Graham Hill, JLT Insurers 12 Dec – Essential Energy, Philip Green and Penny Cox 12 Dec – Timber Complex Community Consultative Committee Meeting 13 Dec - Scott Curtin, Telstra Regional Area Manager 14 Dec – Volunteers Lunch at Community Centre 14 Dec – “What’s On?” issued 15 Dec – Social Club Christmas Function 17 Dec – Blue Mountains Lithgow Oberon Tourism visit by CEO, James Shearer 18 Dec – Graham Evans at Lake Oberon 18 Dec – Council Meeting 19 Dec – Administration Centre for Staff Long Services Presentations 20 Dec – Michelle Larouche re Jenolan Caves 20 Dec – Works Depot for Long Service Presentations 21 Dec – “What’s On?” issued 3 Jan – Jill Ross re: Tablelands Way Farmers Markets 5 Jan – Tablelands Way Farmers Markets 7 Jan – Roads Inspections with Director Engineering 7 Jan – 150th Celebrations Planning Committee 8 Jan – visited Men’s Shed 9 Jan – Pat Bird Solicitor 9 Jan – Lake Oberon Access Committee Meeting 10 January – Greg Westman re vehicle fleet issues 11 January – FOOLS lunch with new Library Officer, Eilagh Rurenga 11 Jan – “What’s On?” issued 15 January – Oberon Swimming Pool inspection with Mark Dicker & Janet Bailey 16 Jan – Bathurst to meet Andrew Fletcher re Jenolan Caves 17 Jan – Jenolan Caves Meeting with consultants 18 Jan – 150th Celebrations Staff & Committee meetings 18 Jan – “What’s On?” issued


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22 Jan – Australia Day meeting to finalise arrangements 22 Jan - Community Garden on-site inspections 24 Jan – Meeting with USU Council delegate and Local Organiser 25 Jan – “What’s On?” issued 25 Jan – Australia Day Ambassador Function at Community Centre 26 Jan – Australia Day function and Oberon RSL 29 Jan – Darrin McFawn Oberon First National 29 Jan – General Manager’s Performance Review with Council 30 Jan – meeting with new owners/operators of Oberon Abattoir

4. Regional Matters – nil, other than those listed above 5. Planned Activity for February and March During December and January work was carried out to prepare draft 2013 Actions Plans with each Director for the period January to June and also July to December. This provides details of major activities planned for each month and is a guide for the General Manager and Directors in assessing workloads and priorities. Work has progressed on reviewing the management/organisational and in implementing actions and initiatives within the Workforce Management Plan. The Executive Management Team will be reviewing outstanding programs and works in the current Operational Plan and will progress plans for development of The Common, Town Improvements (and Village Improvements) as well as the Industrial Subdivision and other Economic Development Opportunities. Other issues identified during the General Manager’s Performance Review process will be progressed during the following months.

11.02 MONTHLY ACTIVITY REPORT – COMMUNITY SERVICES


Author: Kathy Beesley, Community Development Officer & Joanne Barton, HR Officer

Summary The report is a summary of Community Services activity for Dec 2012 & Jan 2013. Recommendation: That report item 11.02 is received as information. Comment 1. STAFF MATTERS

Kathy Beesley, along with Sharon Swannell attended an Events Management one day course at Young Council


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2. ATTENDANCE AT EXTERNAL MEETINGS AND CONFERENCES Kathy Beesley attended the following meetings during December and January; Oberon Health Council Meeting Senior Citizens Meeting Oberon Community Garden Group

3. COMMITTEE MEETINGS

Kathy Beesley attended the following Council Committee meetings during Dec and Jan. Seniors Welfare Committee Community Services Committee

4. EVENTS

Kathy Beesley attended the following Events during December and January Volunteers Appreciation Lunch Friends of the Oberon Library Lunch Australia Day Recipients Reception Australia Day Ceremony

Future events

Planning underway for Oberon’s 150th Celebrations (Sesquicentenary) with fortnightly meetings of Community Steering Group and weekly meetings with Staff.

Planning also continuing for Youth Week 2013, a Golf Coaching Clinic is proposed and Oberon Golf Club will arrange for a Golf Professional to attend the Golf Clinic on Friday 19 April. At the same time Oberon Arts Council will be working with Youth to create art works on the toilet block at the Common. All will be invited to join at the Common for lunch. At this point the entire day will be at no cost to Youth.

Seniors Week 2013 will be a concert at the Oberon RSL and lunch will be served with entertainment by Mal Castledine and the Barber Shop Quartet, there will also be a professional story teller.

International Women’s Day 2013 will be facilitated by Friends of the Oberon Library, they will host a fashion and memorabilia display in the Robert Hooper Community Centre incorporating our 150 years celebration.

5. LIBRARY

Membership as at end of January 2013 3227 Active borrowers: 265

January 2013 Last 12 months Last 2 years Last 5 years

265 (8.2%) 1035 (28.17%) 1538 (41.87%) 2757 (75.06%)

Gender Breakdown Males 279 Females 1933 Groups 15

Membership Type Number % Membership Type Number %

Adult 1430 44.31 Young Adult 12-17 years 438 13.57 Adults 50-60 years 460 14.25 Junior 553 17.13 Adults over 65 331 10.27 Organisations 15 0.46


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New Members for January 2013 Borrower Type Number Borrower Type Number

Adult Male 5 Adult Female 5

Seniors Male 2 Seniors Female 1

Juniors Male 3 Juniors Female 7 Young Adult Male 4 Young Adult Female 3 Organisations 0 Total 30

Comparative Figures The 12 monthly comparison charts is not included due to a revision of the data currently being undertaken. This will provide more meaningful information in the future. New resources purchased Books 64 DVD 22 Periodicals 9 Talking Books 1 Total 96 Total Stock Holdings 13,284 General Library Information Mrs Eilagh Rurenga commenced on 7 January 2013 in the role of Library Officer. Eilagh has commenced culling and weeding the existing resources to ensure the collection meets the requirements of current members, is accurate and up to date and is in a presentable condition. This process has resulted in a significant reduction in Total Stock holding statistics reported this month. Items culled are donated to the Friends of the Oberon Library. Attendance at story time sessions during the school holiday periods is usually minimal and sessions were conducted by casual employees. School holiday craft sessions were conducted on the 15, 16, 17, 22, 23 & 24 January. Themes for the sessions included a visit by the Taronga Zoomobile, “Untangled Tales” and “Mirror Mirror”. State Library services including Inter-Library loan of Talking Books, Large Print Books and Books in other languages is ongoing. A corporate membership and bulk loans are currently being organised through Bathurst Library. A report has been presented to the Finance Committee recommending either a reduction, or deletion of the Interlibrary Loan fee. This will allow the library to access additional resources without an increase in capital expenditure. Forward Planning The School Based Traineeship has been advertised and an appointment to the position is expected in early March. Friends of Oberon Library (FOOLs) Items discussed at a meeting on 4 February between Council staff and members of the FOOLS, included an overview of the Local History Indexing Project, recording Oral Histories of local persons, School Help Program, Volunteering, and a Mobile Library Service. Independent of Council’s Section 355 Community Services Committee, where matters relating to the Library and discussed/consulted, the Library Officer will attend meetings of FOOLs a regular meeting will also be held with Council staff (including the Library Officer) and members of FOOLs. This should occur at no less than 6 monthly intervals.


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6. THE ROBERT HOOPER COMMUNITY CENTRE Usage figures for Dec 2012 and Jan 2013 the Community Centre are:

Community Centre Usage Hours Income

Function Room 37 85 $176.00

Large Activity Room 42 113 0

Meeting Room 44 256 $192.00

TOTAL 123 454 $209.00

A summary of Community Centre Users and activities conducted throughout the month:

Knitters – Wrapped with Love Fitness Training Spinners and Weavers Oberon Writers Group Friends of the Oberon Library Nursing Mothers Sureway Employment (profit

organisation) Oberon Neighbourhood Centre Hammond Care

Bathurst Early Childhood Meditation Needleworkers (2 groups) Slimliners Nursing Mothers Playgroup Christmas Party

Volunteers Lunch Australia Day Award Recipients

Reception

7. COMMUNITY TECHNOLOGY CENTRE (CTC) The appointment of a contract Coordinator (Julie Stott) @ 3hours per week for three months, commenced on 18 January 2013. This arrangement will be revised at the end of April. Oberon was awarded two grants from CTC association in January the first ($1760.00) being to purchase two tablets and apps. The second is to run Techno Seniors Courses during Seniors Week. Council is provided with $750 to conduct 2 hourly sessions daily for 5 days. U3A will conduct an iPad course during February. Already 10 people are booked in the first course and 7 for the second course. Maree Arrow will be conducting the courses. Creative Writing and other courses are being planned for next few months. The Family History group continues to meet on Fridays. 8. HACC Vehicle usage for December and January was 30 trips and Council vehicle use was 12. The Community Transport vehicle was involved in an accident on Thursday 17 January 2013, both driver and passenger were unharmed. The vehicle should be returned and back in use on Tuesday 5 February 2013. The Community Transport service was able to be facilitated by using Council vehicles whilst repairs are being carried out. Confirmation is being sought from Transport NSW for the building of a garage for the Community Transport Vehicle at Council’s Depot using funds from Transport NSW & HACC.


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9. SELF CARE UNITS One Self Care unit available, correspondence sent to people on the waiting list to see if any of them are ready to take up occupancy. Still awaiting replies from all people on waiting list. If there are more than one interested in taking up occupancy, then a panel will decide the outcome. 10. GRANTS Applied for and was successful in obtaining two confirmations for funding for the CTC. 11.03 MONTHLY ACTIVITY REPORT - TOURISM SERVICES & VISITOR

INFORMATION CENTRE ACTIVITY

File No: Economic Development/Tourism Development


Summary Providing details relating to Tourism and activities at the Oberon Visitor Information Centre. Recommendation: That report item 11.03 is received as information. Comment There are a number of significant issues relating to Tourism Services and activities at the Oberon Visitor Information Centre (VIC). The relationship and strategic alliances with the Blue Mountains Lithgow Oberon Tourism (BMLOT) and the Oberon Plateau Tourism Association (OPTA) are being reviewed and will be reported to the next Council meeting. Other relationships, including those of tourist operators, the Oberon Business Association (OBA), and major event organisers (Oberon Show, Heritage Steam and Vintage Fair, Jenolan Caves and others) will be reported to the Oberon Events and Tourism Marketing Committee (OETMC). An analysis of visitor numbers, attractions visited, accommodation and dining experiences, along with internet based enquiries will also be reported to the next Council Meeting. No information is provided to this meeting relating to actual visitor numbers and enquiries. Promotional and Event Participation In conjunction with OPTA arrangements have been made to operate a stand at the Oberon Show and the Heritage Steam and Vintage Fair (both held in February). Attendance at these types of promotional events will also be discussed with the OETMC. Website enhancements are being considered including the Oberon Council site, www.oberonaustralia.com and the www.tablelandsway.com.au sites. The Oberon Smartphone Mobile Device is operational and can be accessed through http://www.grape.straliaweb.com.au.


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An audit of the Tourist Attraction Signposting in Oberon LGA was recently undertaken and recommendations will be referred to the OETMC, or the Finance Committee. Staffing Issues Staff rosters have been revised and some discussion on reassessing the duties assigned to each staff member as well as team based activities. Financial results currently reflect a poor result for souvenir sales. Due to unplanned staff leave, arrangements have been made to increase the current hours for part-time staff and also use casuals for a period of around 4 weeks.

11.04 DECADE OF DECENTRALIASATION



Summary The NSW Government is seeking submissions on the release of a policy and strategy intended to stimulate regional development, manage the State’s predicted population growth and deliver greater opportunities to rural and regional communities. The Central NSW Councils group (CENTROC) is preparing a joint submission to represent the interests of member Councils. Recommendation: That report item 11.04 is received as information. Comment A taskforce has been appointed to review the Decade of Decentralisation policy and associated regional policies and programs, with the taskforce due to report to Government by the end of March 2013. Submissions are to be lodged by 15 February 2015, and Centroc have prepared a joint submission. The Chair of the taskforce is Richard Torbay MP, Member for Northern Tablelands, and he advised that the taskforce is specifically focussing on the following programs and how they advance the Government’s decentralisation agenda:

the Regional Relocation Program; the Jobs Action Plan (regional component); Restart NSW (regional component); Resources for the Regions; and Government agency relocations to the regions.

The initial draft response by Centroc notes that it represents over 236,000 people covering an area of more than 70,000 sq. kms. Centroc’s 2 main objectives are:


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Regional Sustainability – encourage and nurture suitable investment and infrastructure development throughout the region and support members in their action to seek from Governments financial assistance, legislative and/or policy changes and additional resources required by the region.

Regional Cooperation and Resource Sharing – contribute to measurable improvement in

the operational efficiency and effectiveness of Member Councils through facilitation of the sharing of knowledge, expertise and resources, and, where appropriate, the aggregation of demand and buying power.

A copy of Centroc’s submission will be forwarded to all Councillors.

11.05 CENTRAL WEST REGIONAL ACTION PLAN



Summary The Minister for Western New South Wales, the Hon. Kevin Humphries MP, has released the Central West Action Plan. The actions within the Regional Action Plan are aligned to the NSW 2021 document “A Plan to Make NSW Number One”, which is the NSW Government’s ten year plan to strengthen the State. Recommendation: That report item 11.05 is received as information. Comment A copy of the Regional Action Plan is being sent to Councillors as a separate document. The purpose of the Plan is to identify the immediate actions that can be undertaken by the NSW Government to deliver on community priorities to increase opportunities and improve the quality of life of people living in the Central West. The Regional Action Plans (for all areas in NSW) are aligned to the NSW 2021 State goals, guiding both the policy and budget decision making, and will give planning into the longer term for the future of NSW. There are a number of Priority Actions which impact on Oberon, although there does not appear to be any direct references to any specific actions or programs. An upgrade of the Fish River Water Supply is included in the State Plan. The Plan does recognise the effective partnership between Government and key stakeholders, including Centroc.


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11.06 INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL

File: Government Relations/Publications/Independent Local Government Review Panel


Summary The Independent Local Government Review Panel has provided details of Stage 2 of the review process. Recommendation: That report item 11.06 is received as information. Comment The Panel has issued a second paper “Better, Stronger Local Government – The Case for Sustainable Change”. A copy of an update from the Panel and a summary of this second paper FOLLOW this report item. The second round of consultations is scheduled for completion in Mid-March with the third round due from April to June. It is pleasing to note that the Panel states “The findings of the Review so far have confirmed that the future for NSW Local Government is indeed challenging, but also full of potential. The Panels goal is to design a stronger and more sustainable system of Local Government, in which Councils can play an expanded role in future planning and service delivery, and enjoy more productive relationships with State and Federal agencies.” A regional workshop with members of Centroc Council’s will be held on Friday 15 Feb at Blayney to be attended by the Mayor and General Manager and a Centroc Board Meeting is scheduled to be held at Wellington on 28 Feb. Any additional details resulting from the Regional Workshop will be presented to the Council meeting.


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11.07 MONTHLY ACTIVITY REPORT – DEVELOPMENT DEPARTMENT


Author: Gary Wallace

Summary Providing a summary of the major work carried out in the Development Department for the period 1 December 2012 to 31 January 2013. Recommendation: That report item 11.07 is received as information. Comment 1. Determinations for the Month of December 2012

The following Development Applications, Construction Certificates, Complying Development Certificates, Section 68 Applications and Subdivision Certificates were determined during the month of December 2012.

Type of Application Number Approved

Development Applications 13

Construction Certificates 5

Complying Development Certificates 0

Section 68 Applications 2

Subdivision Certificates 2

A complete list of the determination is as follows:

Determinations for the Month of – December 2012 (S.101 E.P. & A. Act.)

Ref No Development Type Street Address Locality 10.2012.56.1 Demolition of Shed 59-61 Carrington Avenue Oberon

10.2012.49.1 Subdivision for the purpose of Agriculture 38 Bald Ridge Road Burraga

10.2012.44.1 Stage 2 - 27 Lot Subdivision Albion Street Oberon

10.2012.58.1 Carport 20 Scotia Avenue Oberon

10.2012.144.4 Modification to consent to reduce public road width 257 O'Connell Road Oberon

10.2012.53.1 11.2012.53.1 19.2012.17.1

Dwelling and On-site Waste Water System 580 Shooters Hill Road Mozart

10.2012.57.1 11.2012.57.1 19.2012.20.1

Install toilet and shower and On-Site waste water system 599 Edith Road Gingkin


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10.2011.67.2 11.2011.67.2

Modification to Development Application 10.2011.67.1 - Dwelling and Garage 1172 Mutton Falls Road O'Connell

15.2011.28.1 Subdivision Certificate - Boundary Adjustment 1196 Hazelgrove Road Oberon

15.2012.29.1 Subdivision Certificate 32-34 Jenolan Street Oberon

10.2004.17.5 Modification to Development Application 17/05 978 Beaconsfield Road Essington

11.2004.17.1 Access Construction 978 Beaconsfield Road Essington 10.2012.67.1 Garage and Storeroom 87 Oberon Street Oberon

10.2012.32.1 Vehicle Holding Yard (Junk Yard) 218 Hazelgrove Road Oberon

10.2007.204.1 11.2007.204.3

Modification to re-design the nursery, shop, garden building and supervisors dwelling 570 Mayfield Road Oberon

Copies of Determinations are available for inspection free of charge during normal business hours from the Council's Office. All applications approved were completed within applicable legislative requirements.

Determinations for the Month of January 2013 The following Development Applications, Construction Certificates, Complying Development Certificates, Section 68 Applications and Subdivision Certificates were determined during the month of December 2012.

Type of Application Number Approved

Development Applications 8

Construction Certificates 5

Complying Development Certificates 0

Section 68 Applications 2

Subdivision Certificates 1

A complete list of the determination is as follows:

Determinations for the Month of – January 2013 (S.101 E.P. & A. Act.)

Ref No Development Type Street Address Locality

10.2012.21.2 Modification to Additions 75 Curtis Street Oberon 10.2012.46.1 Additions 2278 Abercrombie Road Black Springs

10.2012.64.1 11.2012.64.1 19.2012.22.1

Dwelling and On-Site Waste Water System 901 O'Connell Road Oberon

10.2012.66.1 11.2012.66.1 Dwelling and attached garage 396 O'Connell Road Oberon 20.2013.15.1 Install Sink 91-93 Oberon Street Oberon

10.2012.60.1 11.2012.60.1

Additions Sunroom and Bedroom 99 McKeon’s Creek Road Edith

10.2012.62.1 11.2012.62.1 Demolish garage and replace 5 King Street Oberon 10.2009.128.2 Nursing Home 115 Albion Street Oberon

10.2013.1.1 11.2013.1.1 Garage Albion Street Oberon 15.2005.55.1 Subdivision Certificate - 2 Lots 1810 Abercrombie Road Black Springs


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Copies of Determinations are available for inspection free of charge during normal business hours from the Council's Office. All applications approved were completed within applicable legislative requirements.

2. Certificates Issued - December 2012

During the Conveyancing process, normally as part of the sale of a property, various Certificates are applied for by Solicitors, Real Estate Agents or by the public. Certificates Number

Issued Section 149(2) and (5) Planning Certificates – issued under Section 149(2) and (5) of the Environmental Planning and Assessment Act, 1979.

12

Section 725A Certificates As To Notices – issued under Section 735A of the Local Government Act, 1993.

5

Section 121ZP Certificates As To Orders – issued under Section 121ZP of the Environmental Planning and Assessment Act, 1797.

3

Section 149A Building Certificates – issued under Section 149A of the Environmental Planning and Assessment Act, 1979.

0

Certificates Issued - January 2013

During the Conveyancing process, normally as part of the sale of a property, various Certificates are applied for by Solicitors, Real Estate Agents or by the public. Certificates Number

Issued Section 149(2) and (5) Planning Certificates – issued under Section 149(2) and (5) of the Environmental Planning and Assessment Act, 1979.

29

Section 725A Certificates As To Notices – issued under Section 735A of the Local Government Act, 1993.

6

Section 121ZP Certificates As To Orders – issued under Section 121ZP of the Environmental Planning and Assessment Act, 1797.

2

Section 149A Building Certificates – issued under Section 149A of the Environmental Planning and Assessment Act, 1979.

1

3. Oberon Animal Pound - December 2012

No Nuisance Dog, Nuisance Cat orders or Dangerous Dog Declarations were issued during December 2012. Details Number

of Cats Number of Dogs

Animals carried over from previous month 0 1

Animals Seized - Roaming animals collected by Ranger

3 2

Animals Abandoned - Animals left in Council drop-off cages

0 1


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Animals Surrendered - Animals given up by owner 0 2

Animals released to Owner 0 1

Animals Released to CHD (Cats, Dogs and Horses Charity) under Clause 17 of the Companion Animals Regulations 1999 (Exemptions from Registrations Requirement) for re-homing

0 0

Animals Destroyed 3 3

Animals Sold 0 1

Animals died at Council’s facility 0 0

Animals Escaped/Stolen 0 0

Animals still in the Pound 0 1

Oberon Animal Pound – January 2013 No Nuisance Dog, Nuisance Cat orders or Dangerous Dog Declarations were issued during January 2013. Details Number

of Cats Number of Dogs

Animals carried over from previous month 0 1

Animals Seized - Roaming animals collected by Ranger

1 0

Animals Abandoned - Animals left in Council drop-off cages

0 1

Animals Surrendered - Animals given up by owner 0 1

Animals released to Owner 0 0

Animals Released to CHD (Cats, Dogs and Horses Charity) under Clause 17 of the Companion Animals Regulations 1999 (Exemptions from Registrations Requirement) for re-homing

0 0

Animals Destroyed 0 0

Animals Sold 0 2

Animals died at Council’s facility 0 0

Animals Escaped/Stolen 0 0

Animals still in the Pound 1 1

4. Miscellaneous Matters – December 2012

The Development Department undertakes various inspections, including building inspections, health inspections, environmental inspections and complaints. Type of Inspections Number of Inspections

Building Inspections 10

Food Inspections 0

Environmental Inspections 0


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(Air Pollution/Noise Pollution/Water Pollution)

Subdivisions Certificate Inspections 2

Complaints (Including Animal Control) 8

Building Maintenance Inspections 2

Miscellaneous Matters – January 2013

The Development Department undertakes various inspections, including building inspections, health inspections, environmental inspections and complaints. Type of Inspections Number of Inspections

Building Inspections 12

Food Inspections 6

Environmental Inspections (Air Pollution/Noise Pollution/Water Pollution)

1

Subdivisions Certificate Inspections 2

Complaints (Including Animal Control) 3

Building Maintenance Inspections 4

5. Pool

Progress on enclosing the pool have progressed with Council engaging Calare Civil to prepare structural and engineering plans for the enclosure. Upon completion of the plans an application will be lodged with Council for the approval of an enclosure. It is anticipated upon completion of the engineering documentation an accurate costing for the completion of the project can be considered.

6. Attendance at Seminars/Conference/Short Courses No conferences or short courses were attended and no seminars were attended by Council officers during December 2012 and January 2013.

7. Upcoming Events 2013 is expected to be a busy year within the development department. Councils Standardised LEP it expected within the first half of the year with a comprehensive LGA wide DCP required within 6 months of the gazettal of the LEP. New swimming pools regulations have been enacted by the State Government with local Councils now responsible for the certification and registration of swimming pools and swimming pool related construction (i.e. fences). This brings added enforcement responsibilities upon local government and the Development Department. Further, new public health legislation has been enacted requiring additional responsibility on local government. It is anticipated that a big year is forecast within the Development Department. We are all looking forward to the challenges ahead.


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11.08 SWIMMING POOL AMENDMENT ACT 1012

File No: Laws and Enforcements/Infringements/Swimming Pools

Author: Jaclyn Burns, Senior Development Control Officer

Summary Drowning is a leading cause of accidental death in very young children who lack the cognitive and water skills to deal with the danger. With over 300,000 backyard swimming pools in NSW, swimming pool safety is a vital issue that affects the whole community. In 2012, a comprehensive review of the Swimming Pools Act 1992 was finalised. This review identified a number of amendments designed to enhance the safety of children under the age of five years around private (‘backyard’) swimming pools in NSW. Recommendation: That report item 11.08 be received as information. Comment The Swimming Pools Amendment Act 2012 commenced on 29 October 2012 and makes a number of amendments to the Swimming Pools Act 1992. The impact of these legislative amendments for pool owners and Council has been summarised and tabled for Council information. The Act has been strengthened to ensure a greater degree of compliance with the child-resistant barrier requirements of the Act. As a result all pool owners will be required to register their pools on a new state-wide online register. The register is still being developed and will be available by no later than the end of April 2013. Oberon Council will need to develop, in consultation with the community, a swimming pool inspection program. Councils will also need to issue compliance certificates where an inspected pool barrier complies with the Act. As part if these requirements Oberon Council will be required to: Develop and implement a swimming pool barrier inspection program in consultation with

the community. The program will be required by no later than 29 October 2013; Report annually on the number of pool inspections undertaken and the level of

compliance with the requirements; Inspect pools associated with tourist and visitor accommodation and multi-occupancy

developments at three year intervals to commence by no later than 29 April 2014; At the request of a pool owner, inspect pools prior to sale or lease; Issue compliance certificates after an inspection which finds a pool barrier compliant with

the requirements of the legislation. Compliance certificates are valid for three years. Inspect any swimming pool that is subject to a complaint to the Council. Councils may charge a fee for each inspection undertaken (up to a maximum of $150 for the first inspection and $100 for one reinspection resulting from the first inspection). There will also be requirements for pool owners, which include: Swimming pool owners are required to register their swimming pools on an online

register to be provided by the NSW State Government by no later than 29 October 2013.


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There is a penalty for owners who fail to register a swimming pool (penalty notice amount of $220).

Swimming Pool owners will be required to self-assess, and state in the register that, to the best of their knowledge, their swimming pool complies with the applicable standard when registering their pool;

Swimming pool owners will be required to provide a valid swimming pool compliance certificate before being able to sell or lease a property with a pool.

Financial Implications Staff will need to develop a swimming pool barrier inspection program in consultation with the community which will include the implementation of a fee for each inspection undertaken (up to a maximum of $150 for the first inspection and $100 for any subsequent reinspection). In consideration of similar services provided by Council, such as compliance inspections for building works, it is envisaged that a similar fee of $120 for the first inspection and $60 for any subsequent reinspection. Consideration of this additional fee will be presented in Councils 2013-14 draft Delivery Program and Operations Plan.

11.09 MONTHLY ACTIVITY REPORT – ENGINEERING DEPARTMENT


Author: Aruna Wickramasinghe/Ian Tucker

Summary Providing a summary of the major work carried out in the Engineering Department for the period 01 December 2012 to 31 January 2013. Recommendation That report item 11.09 is received as information. Comment 1. General Fund DOG ROCKS ROAD The gravel pavement for the first 2km of the unsealed section of Dog Rocks Road has been completed. Works are now resuming completing the batters and drainage in this section. Estimates will be prepared to determine the extra length which can be constructed, prior to sealing. FLOOD DAMAGE RESTORATION The restoration of roads damaged during the flood event in March 2012 is complete. GINGKIN ROAD The reconstruction of a further 1km of Gingkin Road is complete and has now been primer sealed. CAMPBELLS RIVER ROAD Rehabilitation of various failed areas along Campbells River Road has been completed, apart from the final seal which will be applied soon.


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RESEALS Shoulder grading, drainage improvements and patching have been carried out in preparation for reseals on rural roads and town streets. 2. RMS Works ABERCROMBIE ROAD Reconstruction of a section of Abercrombie Road north of Sloggetts Road has resumed. Application of the sub-base gravel is almost complete. The project is now on hold pending the moving of the electricity stays, to enable completion of the overtaking lane. ABERCROMBIE HILL Extensive earthworks are in progress at the bottom of Abercrombie Hill, at the southern boundary of the LGA. This is to enable improvements to the curve. This is a road safety project fully funded by RMS. WILGA DRAINAGE Erosion control measures have been installed in the table drains on Abercrombie Road near “Wilga”. It has now been decided not to install a new culvert across Abercrombie Road. RESEALS Bitumen reseals have been completed on O’Connell Road and Duckmaloi Road. 3. Town Improvement Fund DRAINAGE - Subsoil drainage has been installed in Richards Park. Some parts of this park were very boggy and could not be maintained. Further improvements to stormwater pits around Oberon are in progress. 4. Sewer Fund The installation of pH data loggers, to monitor real time pH of effluent released into Fish River, is almost complete. 5. Water Fund WATER MAINS REPLACEMENT Replacement of the water main in Pine Street is commencing. 6. External Meetings - Nil 7. Plant The insurance claim for the burnt grader was finalised and the money was received. Tenders were invited for a new grader, see separate report to this meeting. 8. Staff Training – Nil, with the exception of Indoor Toolbox sessions & on-site inductions.


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9. Upcoming Works Projects likely to commence over the next three months include the following. The program is subject to change.

Arkstone Road land slip repair O’Connell Road rehabilitation, ‘Oberon West’ section Local roads reseals Gravel resheeting, various roads

General Manager’s Note: A Works Committee meeting was held on 5 February and a number of pertinent issues relating to Engineering Department activities were considered. 11.10 MONTHLY ACTIVITY REPORT – CORPORATE SERVICES

File: Financial Management/Financial Reporting/Periodic Reports

Author: John Chapman, Director of Corporate Services

Summary Providing a summary of the major work carried out in the Corporate Services Department for the period 1 December 2012 to 31 January 2013. Recommendation: That report item 11.10 is received as information. Comment 1. Rates Collections Reports The monthly statistical report on the collection of rates and annual charges for the financial year to 31 January 2013 is shown below for information. Total collections for the year represent 58.41% of the total receivable, compared with 59.86% for last year. Ongoing recovery action is continuing in an attempt to further reduce the total outstanding.


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Town Water Residential Non Resid

Improve- Waste Water Treatment Sewer Sewer

Ordinary ment Collection Access Plant Access Access

Rates Rates Charges Charges Charges Charges Charges TOTALS

Arrears 1 July 185,363 28,184 19,545 17,099 13,865 51,305 1,242 316,604

Levied 2,725,285 398,752 262,062 316,674 0 384,453 67,589 4,154,815

Interest & Legal Costs Charged 22,458 (1,646) 1,159 1,265 436 2,470 1,132 27,275

Gross Receivable 2,933,106 425,290 282,766 335,038 14,301 438,228 69,963 4,498,693

Less: Pensioners Concessions (68,553) 0 (16,311) (19,038) 0 (17,901) (53) (121,855)

Net Receivable 2,864,553 425,290 266,455 316,000 14,301 420,327 69,910 4,376,838

Payments Received (1,697,258) (252,224) (153,502) (176,354) (8,981) (214,643) (53,474) (2,556,436)

Balance Outstanding 1,167,295 173,067 112,953 139,646 5,321 205,684 16,436 1,820,402

Collection % This Year to Date 59.25% 59.31% 57.61% 55.81% 62.79% 51.07% 76.49% 58.41%

Collection % January Last Year 60.42% 62.17% 58.30% 56.63% 62.76% 51.71% 78.52% 59.86%

2. Debt Recovery Action In line with Councils ‘Debt Recovery, Hardship Provisions and Writing off of Debts’ Policy the following action was taken during January in an attempt to reduce amounts outstanding:

11 Reminder letters sent from Council 92 Letters of Demand sent from Council 5 Statements of Claim served by the Courthouse 1 Notice of Motion Default Judgement for Liquidated Claims lodged at the

Courthouse 2 Writs of Execution on good and chattels actioned by the Sheriff

3. Certificates Issued During the property conveyance process, normally as part of the sale of a property, applications are received for Certificates relating outstanding rates and water consumption on properties. During the months of December 2012 and January 2013 the following Certificates were issued:

21 Certificates under Section 603 (rates and charges) of the Local Government Act 6 Consumers Water Meter Reading Certificates

3. Attendance at Seminars/Conference/Short Courses The Revenue (Rates) Officer attended the quarterly meeting of the Panorama Revenue Professionals meeting at Orange City Council on 13 December 2012.


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11.11 STATEMENT OF BANK BALANCES AND INVESTMENTS

File: Financial Management/Investments/Register

Author: John Chapman, Director of Corporate Services

Summary The statements of Bank Balances and Investments as at 31 December 2012 and 31 January 2013 is provided for Councils information. Recommendation That report item 11.11 is received as information. Comment In accordance with Clause 212 of the Local Government (General) Regulation 2005:

“(1) The responsible accounting officer of a Council:

(a) must provide the Council with a written report (setting out details of all money that the Council has invested under section 625 of the Act) to be presented:

(i) if only one ordinary meeting of the Council is held in a month, at that meeting, or

(ii) if more than one such meeting is held in a month, at whichever of those meetings the Council by resolution determines, and

(b) must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the Council’s investment policies.

(2) The report must be made up to the last day of the month immediately preceding the meeting.”

The statements of Bank Balances and Investments as at 31 December 2012 and 31 January 2013 respectively, together with a graphical summary for the period from February 2008 FOLLOW for Council’s information. In addition to the statement of Bank Balances and Investments the following figures, compared with those reported at 31 January 2012, are presented for information.

2012 2013 Capital Value of Investments Held $4,065,373 $5,398,710 Cheque Account Cash Book Balance $267,385 ($350,080)Total Cash and Investments (Market Value) $4,332,757 $5,048,630

Interest Received Year to Date $63,085 $74,448 Call A/c Interest Rate 4.20% 2.95% Coupon payments continue to be received for the Grange Securities/Lehman Bros Aphex/Glenelg CDO, while payment for the Zircon/Coolangatta and Helium/Scarborough CDO’s have been suspended for some time. A summary of the net amounts of principal written off in relation to Lehman Brothers and LGFS CDO’s is provided as follows:


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Written Off 30 June 2008 (2,682,780)Written Back 30 June 2009 540,585 (includes Federation CDO $500,000 recovered)Written Back 30 June 2010 55,040Written Back 30 June 2011 86,250 Written Off 30 June 2012 (140,150) Net Written off to 30 June 2012 (2,141,055)

Net Write-Back to date in 2012-2013 143,775

Net Written off to 31 January 2013 ($1,997,280)

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

OBERON COUNCIL ‐ CASH & INVESTMENTS


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Oberon CouncilStatement of Investments

31-January-2013

Capital Value Capital Value Interest Payments Invested Invested Interest Term Date of Legal Received Received Source of

Institution, Type 31/12/2012 31/01/2013 Rate Invested (Days) Maturity YTD LTD Frequency FundsCommonwealth Call A/c 1,570,000.00 1,020,000.00 3.20% At Call 21,464 Monthly CBA Business Online Saver -CDO Interest a/c 497,591.03 498,889.54 3.50% Savings 1,403 Monthly Bankwest Term 500,000.00 500,000.00 5.10% 8/08/12 180 4/02/2013 0 0 Maturity Matured InvestBankwest Term 500,000.00 500,000.00 5.10% 8/08/12 180 4/02/2013 0 0 Maturity Matured InvestBankwest Term 500,000.00 500,000.00 5.10% 8/08/12 180 4/02/2013 0 0 Maturity Matured InvestNAB Term 500,000.00 500,000.00 4.92% 27/08/12 184 27/02/2013 0 0 Maturity Matured InvestNAB Term 500,000.00 500,000.00 4.56% 10/10/12 150 9/03/2013 0 0 Maturity Matured InvestNAB Term 500,000.00 500,000.00 4.50% 5/11/12 150 4/04/2013 0 0 Maturity Matured InvestLehman Brothers - Aphex/Glenelg 154,485.00 179,820.00 Bank Bills +1.25 (5.0867%) 13/06/06 8yrs 22/12/2014 6,055 130,709 Quarterly Call/CDO Sale

FIIG Securities - Octagon 700,000.00 700,000.00 Var - 6.77% 25/10/05 10 yrs 30/10/2015 0 96,390 Annually Call Account Interest on Previously Matured Investments 21,348

$5,922,076.03 $5,398,709.54 50,270

Lehman Brothers 154,485.00 179,820.00 6,055Other 5,767,591.03 5,218,889.54 48,122

* As Lehman Bros is currently under Administration, valuations have been provided by ANZ as at 31 December 2012

At Value At Value BANK BALANCE 31/12/2012 31/01/2013 Bank Statement 186,328.16 142,999.46 Cash Book 47,634.85 (350,079.68) Limit of overdraft 500,000.00 500,000.00 (arranged with Bank) Total Cash & Investments $5,969,710.88 $5,048,629.86

I certify that the investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulations 2005, and Council's Investments Policy.

J Chapman Responsible Accounting Officer 6/02/2013


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11.12 MEDIA

File No: Information Management/Information and Communications/Media Releases

Author: Carolyn Hendry, Information and Communications Officer

Summary The Report Item provides a list of Media Releases issued during November 2012, a list of the dates where the Mayor’s column (Council News) has been published and a sample of Media Articles where Oberon Council is mentioned. Recommendation: That report item 11.12 is received as information. Comment Following is a list of MEDIA RELEASES issued since the previous Council Meeting. December 2012 Thursday 6 December 2012

Hairy Campaign ends with $2000 donation (Movember) Volunteer Drivers needed (Community Transport) Oberon Council Library News Important to get in swim of things

Thursday 13 December 2012

Oberon Council Library News Thursday 20 December 2012

Oberon Council Library News January 2013 Thursday 10 January 2013

Celebrated Conductor is Australia Day Ambassador Thursday 17 January 2013

Celebrate our national day Pool trespassers put themselves at harm Oberon Council Library News Public Notice – Tip Closure for Australia Day

Thursday 24 January 2013

Celebrate our Country Keep up with technological advances Councils long service awards recipients Oberon Library news


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Thursday 31 January 2013 Trust fund assists aged care support Notice of DA 10.2013.3.1 Oberon Council Library News Mulwaree scholarships now open

Following is the dates where the MAYOR’S COLUMN “COUNCIL NEWS” has been published in the Oberon Review. December 2012 Thursday 06 December, Thursday 13 December, Thursday 20 December. January 2013 Thursday 10 Jan, Thursday 17 Jan, Thursday 24 Jan, Thursday 31 January Following is a list of MEDIA ARTICLES where Council is mentioned in the Oberon Review. December 2012 Thursday 6 December 2012

Paddle project on dam agenda U3A Trial courses announced


Pool cover on Councils agenda Floating your boat – recreational craft on Oberon Lake Letter to Editor – Greg Standen – Bathurst Bullet Train


Junkyard gets the nod Pool enclosure looks more likely Recognition for Garden Staff Move to retain Dart Street

January 2013 Thursday 10 January 2013

Funding Grants available 2012 Looking Back: Councillors back staff 2012 Looking Back: New Councillor reporting form for queries 2012 Looking Back: Water project put on hold 2012 Looking Back: New Leader at Council Council and correctional centre are building links


Teamwork helps keep Lachlan fire at bay Back in time – Jan 13, 2000 Quick thinking saves properties 2012 Looking Back – Land Strategy faced changes


Community support makes the job easier Care car continues


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Thursday 31 January 2013 Australia Day is a time for reflection Des is worthy Local Legend 2012 Looking Back – Joining forces to promote region 2012 Looking Back – Fitzpatrick won’t stand 2012 Looking Back – Snowfall sparks mini boom in region 2012 Looking Back – Step forward for aged care 2012 Looking Back – Four new faces but no Council election needed 2012 – Looking Back – Council has win in class action Back in Time – Thursday January 27, 2000 Photos of Australia Day at the Oberon RSL Club

11.13 STATUS REPORT – ACTIONING COUNCIL DECISIONS



Summary Providing details of the status in actioning Council decisions, with reference to the actual Resolution Number as shown in the Minutes for each Council Meeting. Recommendation That report item 11.13 is received as information. Comment The FOLLOWING 3 page document contains 30 separate Council “decisions”, which includes some requests by Councillors for information or actions not made by Resolution. There are 17 decisions from the 18 December 2012 Council Meeting and of these most have been completed, or are subject to a further report item. The remaining incomplete items will be given priority. It should be noted that due to the preparation of the Business Paper and finalising Report Items that some of the “outstanding items” may have been completed before the commencement of the Council Meeting.

Progress on Actions – updated 13 February 2013

Resolution Number – Subject

Resolution - Summary Assigned To:

Action Taken

41181212 – Tasman Estate

That Council agreed to a call option on each lot, for a period of 90 days etc.

GM See Report item to February Council Mtg

40181212 – Caravan Park Site

That Council authorise the General Manager to liaise with the property owner or broker and determine options for Council to acquire the property etc.

GM See Report item to February Council Mtg


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38181212 – Seniors Welfare Committee

That Council invite Columbia Homes to attend the December or February Council Meeting to make a presentation and to discuss their current proposals.

GM N/A – Columbia Homes representatives unavailable. Will continue to liaise with CH and keep Seniors Welfare Committee and Council informed.

34181212, 35181212, 36181212 and 37181212 - Heritage Committee

See also separate Heritage Committee Recommendations.

DD All items currently being actioned or have been progressed.

32181212 – Replacement of Grader

That Council allocate funds from its existing Plant Replacement Reserves to enable the purchase of a new Grader.

DE Complete - refer to February Works Committee Meeting report

31181212 – Jenolan Caves Management

That Council confirm a commitment to participate in discussions on future management of Jenolan Caves.

GM Further meetings held with consultants.

30181212 – MOU Oberon Correctional Centre

That Council endorse the agreement in principle with the Oberon Correctional Centre as detailed in the MOU.

GM Meetings to be arranged with Correctional Centre management.

29181212 – RFS Service Agreement

That Council liaise with Tom Shirt (RFS Team Manager) to ascertain if money can be recovered from the insurance co etc.

DE In discussions with RFS.

28181212 – DA10.2012.62.1 – Residential Garage

That delegation be granted to the Director of Development to vary Part C.6.4 “Carports and Garages” of the Development Control Plan 2001 to allow the construction of a new residential garage approximately 96m2 at Lot 9 DP 707739, 5 King Street, Oberon.

DD Application approved 17/1/13

Matter Closed

27181212 – Endorsement for Exhibition – LEP

See Resolution for 8 separate actions. DD In progress – forwarded to DoP 21/12/12

26181212 – Delegation of Functions

That Council delegate to the General Manager the functions as indicated in the Instrument of delegation etc.

GM noted, liaising with Director of Development

05181212 – Dart Street Residence

That Council agree in principle to retaining the property in Dart Street...

GM noted, will suggest changes in QBRS etc.

03181212 – Oberon Swimming Complex

That Council allocate $10,000 in its Delivery Program and 2012-2013 Operational Plan to enable the preparation of engineering specifications etc.

DD Contacted Calare Civil to prepare Engineering and Structural drawings for approved design 14/1/13.

02181212 – DA10.2012.32.1

That Council determine the application in accordance with the recommendation outlined in the Section 79C report.

DD Approved 20/12/12

Matter Closed

43201112 – Golf Club Effluent Reuse

1. That Council provide raw water to the value of $10,000 annually at current charges and thereby increasing the total annual maintenance assistance to $16,000 per annum.

DE Golf Club advised.


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2. That Council undertake further investigations to determine whether the current pipe inlet arrangements can be altered to provide raw water to the Golf Club on demand.

Still to complete investigations.

36201112 – Community Services Committee Meeting

2. That the inadequate heating in the Large Activity Room be addressed

3. That Council consider reinstating the Coordinator Position at the CTC.

GM Working progressing on 2.

Coordinator engaged on contract basis 3.

34201112 – Traffic Advisory Local Committee Meeting

1. That the proposal to remove the no stopping zone on the north side of Albion Street, be supported.

2. That Council construct a section of path on the north side of Albion Street.

6. That Council proceed with the construction of four additional double angle parking bays etc.

DE 1. Pending RMS feedback/agreement. 2. Pending above.

6. Complete

08201112 – Upper Macquarie County Council Meeting

That Council consider if funding can be made available to assist with the eradication of Biddy Bush if declared noxious Further, that the issue of Biddy Bush eradication be deferred Feb Meeting

GM Delegates discussed at last UMCC Meeting. Will review at February 2013 Council Meeting.

30170712 – Schumachers Rd

That a letter be written to the owner of the pine plantation on Schumachers Road

DE GM and DE will inspect.

27170712 – Works Comm.

A cost be prepared to construct the first 250 metres of Todds Road

DE Not commenced.

19 June 2012 Ord Meeting

The BDCA would like to access the old Buckburraga Cemetery to review the internments

DE Staff requested to investigate, when time permits.

15 May 2012 Ord Meeting – Children’s Centre Footpath

A request has been received to construct a footpath along the outside perimeter of the Oberon Children’s Centre to facilitate access to the rear block

DE Director and General Manager have now met with Director of the Centre.

Works Manager and GM inspected 5/12.

15 May 2012 Ordinary Meeting

Councillor McCarthy requested Council to provide some fill material and gravel for the Oberon Museum carpark.

DE DE to liaise with OTHR and Museum Committee. Not completed.

34170412 – Minutes of the Works Committee

1. A concept plan be prepared for future development of the Common and Visitor Information Centre precinct

2. The cement render on the toilet block at the Common be removed

11. Improvements to Todds Road be assessed and an estimate be prepared for consideration with the 2012/13 Draft Budget

12. Staff investigates purchase of land to facilitate a walkway from Albion Street.

DE 2. Not yet commenced.

3. Liaison with Oberon Arts Council.

11. Will be tabled at the Works Committee Meeting to confirm the scope. Estimate to widen seal 150m of road $100,000.

12. Survey completed. Registration process now commencing.

43210212 - Library Container

Investigate the feasibility of an alternative location that could allow the container to still be utilised by the FOOLs.

GM June - President recently met with GM, DD and CSM. FOOLS to pursue use of Showground as first priority.


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32210212 – Forests NSW

That staff evaluate the cost impact of haulage of forest products on local roads

DE Not commenced.

21210212 and 22210212 - Policy Reviews

That the General Manager report to Council in relation to the benefits of allowing advertising on bus shelters

DCS A report has not yet been finalised...

Notes:


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12 Reports for Decision 12.01 DEVELOPMENT APPLICATION 10.2013.2.1- AGRICULTURAL LOT

SUBDIVISION AND BOUNDARY ADJUSTMENT

File No: Property/PR186-919

Author: Senior Development Control Officer, Jaclyn Burns

Summary On the 31 January, 2013 Council received a request from the applicant of Development Application 10.2013.2.1 to vary Part B14.12.9 of Development Control Plan 2001 to locate a proposed dwelling within 37m of the boundary of proposed lot 102. As the development does not comply with the Part B14.12.9 of the DCP a variation is sought from Council. Recommendation: That subject to Council receiving a Bushfire Safety Authority and subject to no submissions being received from the neighbour notification process delegation be granted to Councils Director of Development to vary Part B14.12.9 of Oberon Development Control Plan 2001 associated to Development Application 10.2013.2.1 for an agricultural lot subdivision and boundary adjustment on Lot 1 in DP: 621119, Lot 1 in DP: 47277 and Lot 1 in DP: 1098132, 909 and 919 O’Connell Road, Oberon, to enable the proposed dwelling (approved under DA10.2012.64.1) to be located 37m from the northern boundary of proposed Lot 102. Comment Development Application 10.2013.2.1 was submitted to Council on the 16 January, 2013 requesting consent to undertake the following:

A proposed minor boundary adjustment to Lot 1 in DP: 621119 which contains an existing dwelling to increase its size from 0.522 hectares to 1.37 hectares. Identified as proposed Lot 101 in the statement of environmental effects, a copy of the information FOLLOWS; and

To create a lot for the purpose of agriculture (proposed Lot 102) with an area of 8.4 hectares. It is important to note that Council staff, under delegation, approved (DA 10.2012.64.1) for a dwelling within the area of the proposed excised lot. A copy of this site plan FOLLOWS for reference.

The remainder of Lot 1 in DP: 1098132 (proposed Lot 100) will from the residue with no entitlement.

After undertaking a preliminary assessment of the proposed subdivision Council staff contacted the applicant on the 21 January, 2012 advising him that the proposed dwelling approved by Council on the 9 January, 2013 would be located 37m from the property boundary should the subdivision be approved and as such the location of the proposed dwelling would not comply with the requirements of Part B14.12.9 of the DCP. The applicant was offered a number of options in order to comply with the requirements of the DCP, such as modifying the Development Consent for the dwelling and relocation the proposed dwelling site a further 13m to the South or the relocation of the proposed boundary a further 13m to the north. However due to site constraints and the fact that the proposed northern boundary line has been fenced the applicant has requested a variation to the DCP


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in relation to the location of the dwelling from the boundary as part of the determination of the proposed subdivision. Part B14.12.9 dwelling setbacks and buffers of DCP 2001 requires the establishment of buffers “designed to protect the agricultural use of prime crop and pasture land and maintain the rural amenity of the Rural 1(a) zone.” Accordingly as the adjoining land is class 3 prime crop and pasture land the required buffer setback is as follows:

“A buffer of 150 metres is to be provided between the nearest external wall of any proposed dwelling and the boundary of an adjoining or adjacent allotment, portion or parcel of land comprising Class 1, 2 or 3 prime crop and pasture land (as defined by the Oberon LEP 1998). The distance may be reduced to 50m if a Buffer Management Plan (BMP) incorporating acceptable natural/or artificial buffers between the proposed dwelling and the adjoining agricultural lands is submitted to and approved by Council and implemented to the satisfaction of Council prior to the occupation of the dwelling and issue of the Occupation Certificate.”

On the 31st January, 2013 Council staff received a formal request from the applicant for the proposed variation to Part B14.12.9 of the DCP and FOLLOWS this report. A site inspection of proposed Lot 102 indicates that the proposed position of the dwelling as approved by Development Consent 10.2012.64.1 is the most practical location as the land slopes sharply to the south at the 50m mark. It also has the benefit of the existing formed Right of Carriageway and fencing of the boundary is at an existing stock proof standard. During the assessment of the Development Application neighbour notification was undertaken and is due to expire on the 15 February, 2013. At the time of drafting this report no objections have been received. The application to subdivide the land is also integrated development under Section 100B of the Rural Fires Act, 1997 as the land is partially bushfire prone. The application has been referred to the NSW Rural Fire Service and Council are awaiting their concurrence and the issue of a Bushfire Safety Authority. The Development Application cannot be determined until such time as the Bushfire Safety Authority is received and any conditions imposed by the NSW Rural Fire Service are included into the determination should the application be approved. The proposed dwelling will be constructed, in accordance with a condition of development consent, to Bushfire Attack Level 12.9. The application has been assessed in accordance with the requirements of Section 79C of the Environmental Planning and Assessment Act, 1979 and otherwise complies with the requirements of the Oberon Local Environmental Plan 1998.


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12.02 DA10.2012.35.1 EXPANSION OF WASTE MANAGEMENT FACILITY

File No: PR23-362, PR23-364, PR23-372

Author: Jaclyn Burns, Senior Development Control Officer

Summary A Development Application for the expansion of the Oberon waste management facility has been received. The application is referred to Council for determination in accordance with Part H.3.10 of the Development Control Plan (DCP) 2001. Part H.3.10 of the DCP requires:

“In determining applications Council and/or delegated officers of Council, will consider all submissions before the application is determined.”

Recommendation: That Council determine Development Application 10.2012.35.1 for the expansion of the Oberon Waste Management Facility in accordance with the recommendation outlined in the attached Section 79c Report. Comment On the 6 July 2012 Development Application 10.2012.35.1 was received for the expansion of the landfill facility at the Oberon Waste Depot incorporating:

1. An increase in capacity; 2. Establishment of a weigh bridge; 3. A recycling facility which includes resource recovery; and 4. Associated infrastructure.

Plans of the proposed development provided by the applicant are ATTACHED. The associated Statement of Environmental Effects can be provided upon request. The proposal to develop and expand the Oberon Waste Depot also includes the importation of 50,000m3 (35,000 tonnes) of wood fibre product from the Oberon Timber Complex that is to be disposed off as landfill. Should the Oberon waste depot not expand then it has been estimated that at the current rate of use it could only operate until mid 2015. Historically the site has been operational as a waste management facility for the use as “a sanitary depot for the disposal of garbage and night soil” since 1966. It was then subdivided for the purpose of a sanitary depot for disposal of garbage in 1977. The latest consent available to staff is Development Consent 223/02 which was approved on the 14 March, 2003. The development approved was an “inert landfill at Council tip”. The statement of environmental effects prepared by Abacus Planning describes the development as an inert land fill on Lot 1 in DP: 844887 of approximately 30.92 hectares adjoining the existing tip receiving predominately processing timber waste from the Oberon Timber Complex.

Whilst the operation of waste management and landfilling has been operating for some time at the current location it is not presently licensed by the EPA. Whilst it has been determined that the application is not Designated Development (see discussion with the 79C Assessment) it is Integrated Development and pursuant to Schedule 1 of the Protection of the Environment Operations Act 1997 requires an Environmental Protection License as


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(EPL) a scheduled premises. It is important to note that the expansion itself does not trigger the need for an EPL, rather, the existing operation already requires an EPL.

The application has been referred to the following State Government departments for their concurrence:

NSW Office of Water as integrated development in accordance with the Waste Management Act 2000. Comments received 20/8/2012, no conditions imposed.

NSW EPA as integrated development in accordance with the Protection of the Environment Operations Act 1997. Terms of approval issued 14/8/2012 and are ATTACHED.

NSW Roads and Maritime Services in accordance with the Infrastructure SEPP 2007. Concurrence received 31/8/2012, no conditions imposed.

The application was also advertised in the Oberon review on two occasions and neighbour notified for a 2km radius for a period of 30 days with notification closing on 20 August, 2012. Through the submission period four submissions were received and are addressed in the Section 79C assessment ATTACHED. In determining the application the applicant will be required to prepare a Landfill Environmental Management Plan (LEMP). The LEMP is a requirement as a Council condition of consent (conditions Attached) and as a requirement of the General Terms of Approval issued by the EPA. The LEMP will be required to address the issues raised by the submission as well as issues associated to the haulage of the contaminated wood fibre from CSR and landscaping for example. The EPA adopts benchmark techniques as a point of reference when assessing LEMP’s and Licence applications. The LEMP proposed to be implemented must meet these benchmark techniques and as such forms will form a pivotal part of the Development Consent if approved. The LEMP will also require the endorsement of the EPA and will need to be in place prior to the commencement of works on site. The proposed development as a waste management facility is permissible with consent in the 1(a) zone and is not antipathetic to the zone objectives. Financial Implications Section 94 Contributions apply to this development for the expansion of and/or addition to existing commercial or industrial operations where no contribution towards services and/or amenities in the locality has previously been made or determined. Attachments

1. Plans Attachment 1 2. Statement of Environmental Effects - can be provided upon request 3. 79C Assessment Attachment 2 4. General Terms of Approval as part of Attachment 2 5. Proposed Conditions of Development Consent as part of Attachment 2


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12.03 NEW MODEL CODE OF CONDUCT FRAMEWORK



Summary The Division of Local Government has advised of the new Model Code of Conduct Framework and implementation arrangements, including procedures. The new model code framework is proposed to commence from 1 March 2013. Recommendation: That Council adopt the new Model Code of Conduct for Local Councils in NSW and Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW; That the General Manager report to Council on the appointment of a “complaints coordinator” and “alternate complaints coordinator” and on the current arrangements for the engagement of “conduct reviewers” and a “panel of conduct reviewers”, as required by the new Code and Procedures. Comment The new Code and procedures are supported by new provisions contained in the Local Government Act 1993, to more effectively deal with serious or repeated breaches of the Code through expanded and strengthened penalties. A copy of the DLG Circular to Councils (12-45) follows, which includes a summary of the Key changes to the current Model Code. A two page summary of the Standards of Conduct for Council Officials is also included. The standards of behaviour lists a number of items which Councillors either “must” or “must not” do. These are important to “ensure the public has trust and confidence in local government”. The summary document provides details of what happens if the standards are not met. Councillors, and relevant staff, have been provided with copies of the “Model Code of Conduct Framework for Local Councils IN NSW” and “Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW”. The DLG have also advised that Council should make a number of administrative arrangements in preparation for the commencement of the new Code (from 1 March 2013), noting that transitional provisions are in the new Model Code of Conduct Framework. The current Code of Conduct (Policy 1102) is replaced by the new Code and Procedures. Staff training will be implemented on elements of the new Code and Procedures and this will also be a topic for an informal briefing session with Councillors to reinforce the requirements and standards of behaviour.


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12.04 INTERNATIONAL WOMEN’S DAY 2013

File No: Community Services/Community Events


Summary International Women’s Day (IWD) is a global day held annually on 8 March to celebrate the economic, political and social achievements of women past, present and future. Recommendation: That the Friends of the Oberon Library be invited to host an event to celebrate International Women’s Day on 8 March 2013. Comment The Friends of the Oberon Library (FOOL’s) have submitted a proposal to host an event to celebrate IWD on Friday 8 March 2013 at the Robert Hooper Community Centre. The theme for this year’s IWD is “Women who make a difference – make all the difference to other women”. The FOOL’s proposal is complimentary to the Oberon 150 Anniversary celebrations. The event would include a supper catered by FOOL’s members assisted by hospitality students from the Oberon High School. The event would be free to all women in the community and would include keynote speakers, slideshows, a “not so trivial quiz” on famous and historical women and a light hearted discussion forum. Due to time constraints in organising this event, the Mayor and General Manager have given consent to for organisers to commence planning for this activity. Financial Implications Council has previously applied for grant funding to assist with providing this event, however the State Government has not offered grants for this event in 2013. Council has reallocated $1,000 from Community Activities and Promotions to facilitate this event in its Quarterly Budget Review to 31 December 2012.

Notes:


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13 Committee Reports

13.01 COMMUNITY SERVICES COMMITTEE – 6 DECEMBER 2012 AND 7 FEBRUARY 2013

File: Governance/Meetings/Community Services Committee

Author: Hanna Bates/Administration Assistant

Summary Minutes of the Community Services Committee Meeting held on 06 December 2012 and 07 February 2013 are submitted for Council’s information and consideration. Recommendation:

1. That the Minutes of the Community Services Committee held on 06 December 2013 and 07 February 2013 be received as information.

2. That Council investigate the cost of purchasing and installing an overhead projector and screen, and also blinds for the skylights.

3. That Council contact the Rotary and Business Association regarding the Welcome to Oberon Pack to collaborate on producing the packs.

Comment Minutes of the Community Services Committee Meeting held on 06 December 2012 and 07 February 2013 are ATTACHED. Summary of 6 DECEMBER 2013 Meeting:

The Community Centre Handbook is currently being updated.

A Coordinator and activities/courses are being discussed by the General Manager and Community Liaison Officer.

The Development Department is looking at various options to improve the heating in the Community Centre.

Council is currently seeking quotes for the installation of a projector and screen to be installed in the Function Room.

The Committee suggested some ideas on how to improve the Community Services Activity Report.

Several issues regarding signage, brochure racks and cupboard space at the Community Centre were raised.

The Committee recommended that Council contact Rotary and the Business Association regarding the Welcome to Oberon Packs.

Amanda O’Brien resigned from the Committee.

A Steering Committee for the Community Garden was formed. The first task will be to purchase land for the garden.


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An Interim Committee was formed for the U3A. There will be three courses held in February.

Summary of 7 FEBRUARY 2013:

CTC Coordinator – Julie Stott has been appointed as the CTC Coordinator for a three month period.

Cupboard Space in the Community Centre – There is a proposal to create a storage area in the back area of the Function Room.

Welcome to Oberon Packs – The packs will soon be available to the public at Council, the Visitor Information Centre, Real Estates and other businesses in town.

Community Garden – A decision has been made that an area at Apex Park would be the most suitable place for the garden.

U3A – The U3A courses are slowly being filled, with more in the near future being organised.

The newly established Reading Group was a success. The group will meet the first Wednesday of every month.

There was a request for the use of the Community Transport Vehicle or a Council vehicle for the book delivery service, once it is established.

CTC – The CTC is calling for more volunteers to help run courses. There has been funding acquired to purchase equipment and also for 5 courses to be held for Seniors Week. Budgeting for updating of the CTC has been discussed, and will be purchased as needed.

The front office at the Visitor Information Centre will be converted into a lounge area for travellers.

Seniors Week – 22 March 2013. There will be a concert and lunch at the RSL. Advertising will be undertaken shortly.

The Committee requested that more information regarding what is happening at the CTC, Library and around town be available on the Council website and Newsletter.

OBERON COUNCIL – COMMUNITY SERVICES COMMITTEE Page 1 of 3

Minutes of the Community Services Committee Meeting held on 06 December 2012

The Meeting was held in the Robert Hooper Community, Fleming Street, Oberon. The Meeting commenced at 2.32pm ATTENDANCE Bev Evans (in the Chair) Community Representative Councillor Kathy Sajowitz Council Member Councillor Jill Evans Council MemberCouncillor Ian Doney Council Member Amanda O’Brien Community Representative Robin Toedter Community Representative Maree Arrow Community Representative Julie Stott Community Representative Alan Cairney General Manager Kathy Beesley Community Liaison OfficerHanna Bates Admin Trainee APOLOGIES Jenny Hansen Community Representative Lincoln Briffa Community Representative Sharon Swannell Executive Assistant APOLOGIES – see Attendance and Apologies DECLARATIONS OF INTEREST - Nil CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING – 01 NOVEMBER 2012 The Minutes of the meeting held on 01 November 2012 were noted as accurate. These Minutes were considered by Oberon Council at its Meeting held on 20 November 2012. BUSINESS ARISING FROM THE PREVIOUS MINUTES

Bev Evans asked if the Changes to Community Centre Handbook had been updated yet. The General Manager advised the Community Liaison Officer is currently in the process of changing the Handbook.

Community Liaison Officer and General Manager are currently addressing issues with the CTC, to respond to questions from the Committee regarding a Coordinator, activities/courses, the cost of courses, and what is currently being offered at the CTC. Further information will be available to the next meeting.

The General Manager advised that the Development Department is looking at various options to improve the heating in the Community Centre.

Council is currently seeking quotes for the installation of a projector and screen to be installed in the Function Room. Further information will be tabled at the next meeting. Recommendation: That Council investigate the cost of purchasing and installing an overhead projector and screen, and also blinds for the skylights.



REPORTS LIBRARY STATISTICS A copy of the Community Services Monthly Activity Report was tabled. The Committee noted these statistics. CTC MEMBERSHIP OF THE CTC ASSOCIATION The Committee noted the CTC Memberships. LIBRARY MEMBERSHIP OF THE PUBLIC LIBRARY ASSOCIATION The Committee noted the Library Memberships. ACTIVITIES AND GROUPS USING COMMUNITY FACILITIES A copy of the Community Services Activity Report and Tourism Services and Visitor Information Centre Activity Report was tabled. The General Manager asked the Committee if anyone would like to see different information in the Business Paper Statistics Reports. The Committee suggested that the Report reflect how many hours per week the Centre is being used and the amount of paid/free of charge users are using the Community Centre. GENERAL BUSINESS Amanda O’Brien raised several issues regarding the Community Centre. These included:

- Signage out the front of the Community Centre to notify the public who is using the building/where to go.

- The brochure racks from the Library could be used in the Community Centre. Kathy Sajowitz advised some of the racks were purchased by the FOOLS. Amanda suggested the brochures be displayed in both the Library and the Community Centre, to ensure that when one is closed, the other is open.

Amanda O’Brien requested the issue of cupboard space in the Community Centre be put on the next agenda. WELCOME TO OBERON PACK The Committee discussed the Welcome to Oberon packs that were originally produced by the Rotary. The general belief was that the community gained real benefit from the packs and they should be produced again. Recommendation: That Council contact the Rotary and Business Association regarding the Welcome to Oberon Pack to collaborate on producing the packs.



Amanda O’Brien advised of her resignation from the Community Services Committee. COMMUNITY GARDEN A meeting was held on 16 November 2012 and a Steering Committee was formed to facilitate the community garden. The first task for the Committee is to find and purchase an area of land, which Kathy Beesley has offered to assist with on Council’s behalf. U3A Kathy Sajowitz advised that a second meeting of the U3A was held and formed an Interim Committee. There will be three courses in February 2013 to generate community interest, which include an iPad course (ran by Maree Arrow), creative writing and Mah-jong. Dick Maher has produced a booklet for U3A, and has included a tear off on the back to allow people to suggest courses they would like to participate in. NEXT MEETING DATE AND MEETING CLOSE The next meeting of the Community Services Committee will be held on 7 February 2012, commencing at 2.30pm at the Library. The Meeting closed at 3.14pm.

OBERON COUNCIL – OBERON COMMUNITY SERVICES COMMITTEE Page 1 of 3

Minutes of the Oberon Sports Facilities Committee Meeting held on 06 December 2012

The Meeting commenced at 2.25pm ATTENDANCE Bev Evans (Chairperson) Community Representative Clr Jill Evans Council Member Clr Kathy Sajowitz Council Member Maree Arrow Community Representative Robin Toedter Community Representative Christine Parker Community Representative Julie Stott Community Representative Lincoln Briffa Community Representative Kathy Beesley, Community Development Officer Council Member Hanna Bates, Administrative Assistant Council Member APOLOGIES Councillor Ian Doney Council Representative Alan Cairney, General Manager Council Representative APOLOGIES – see Attendance and Apologies DECLARATIONS OF INTEREST - Nil BUSINESS ARISING FROM THE MINUTES Community Centre Handbook – Community Development Officer advised changes have been made. Community Centre Heating – The Committee discussed some options to improve heating. Signage at the front of the Community Centre – General Manager is still investigating. Suggestion of attaching a white/chalk board to the outside of the building in a locked display cupboard same as the Community Notice Board and each group will have a key and write on the board when they are in the building. Permanent heading of “these activities are on today, please join us”. REPORTS COMMUNITY SERVICES ACTIVITY REPORT It was noted that the Community Services Report was not included with the agenda. The Committee did not discuss. CTC COORDINATOR POSITION Julie Stott has been appointed as the CTC Coordinator for a three month period. The Committee congratulated Julie on her new position.



CUPBOARD SPACE IN THE COMMUNITY CENTRE The Community Development Officer informed the Committee of the proposal to enclose the back wall in the function room, to create a storage area. The Committee agreed this would benefit the Centre and its users. WELCOME TO OBERON PACK The Welcome to Oberon Packs will soon be made available to the public through the Council, Visitor Information Centre, Real Estates and other businesses in town. COMMUNITY GARDEN The Community Development Officer and the General Manager met with Amanda O’Brien and Elaine Boxer of the Community Garden Steering Committee and inspected three possible sites for the Community Garden. The first was in Balfour St, however it was ruled out due to flooding, Apex Park, which was considered a good location, and lastly The Common, which will require a lot of work from Council. The final decision was Apex Park. The Steering Committee will be required to submit an application to Council prior to commencing the garden. U3A The U3A courses are well underway, with courses slowly filling up. The U3A program has proved that there is interest in this type of thing. GENERAL BUSINESS Eight people attended the newly established Reading Group, and reported it was a very enjoyable activity. The reading group will help to generate more interest in a various range of reading material and will be held the first Wednesday of every month. Bev enquired whether it would be possible for Council to provide the Community Transport vehicle or a Council vehicle when the Library begins to offer a book delivery service. The Community Development Officer advised that this is possible. Julie advised that volunteers are needed to help run the courses at the CTC. Currently, there are more discreet courses held, with a two and three session courses. The CTC has acquired funding EdOne and the CTC association to provide equipment to enable us to offer online training for different areas. The Community Development Officer and Julie have discussed budgets and updating the CTC equipment. Equipment will be updated as needed over a period of time. Community Development Officer advised that the front office at the VIC will be converted into a lounge area for travellers to stop off and use the wifi and relax. The CTC has acquired funding for Seniors Week to hold 5 courses.



The Seniors Week event will be held on 22 March at the Oberon RSL with lunch and entertainment provided. Advertising will be undertaken very soon. There was a suggestion to provide a ‘visit the facilities’ trip for Seniors Week, which will take a bus load of seniors around town to the different facilities. It was requested that more information regarding what is happening at CTC, Library and around town be available on the Council website and Newsletter. NEXT MEETING DATE AND MEETING CLOSE The next meeting of the Oberon Community Services Committee will be held on Thursday 4 April 2013, commencing at 2.00pm. The Meeting closed at 3.26pm.


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13.02 WORKS COMMITTEE MEETING – 5 FEBRUARY 2013

File: Governance/Meetings/Works Committee


Summary Providing details of the Works Committee meeting held on 5 February 2013. Recommendation That:

1. The Minutes of the Works Committee Meeting held on 5 February 2013 be received for information.

2. Council note the information and the presentation related to current work practices, funding gaps desired strategy and proposed future strategy.

3. That Council approve the amendments to the Plant Replacement Program for the 2012-2013 period.

4. The Council reallocate the balance funding available in 2012/13 budgets for Arkstone Road improvements and Beaconsfield Road Reconstruct/Seal for Sealed Local Road Rehabilitation and Reseals.

5. That the complainant be advised that continuation of the sealing of Carlwood Road is not included in Council’s forward works program.

6. That Council note the information provided on supervision of Roadworks and receive the verbal report at the Works Committee Meeting.

7. That two main street style garbage bins be installed at the Oberon RSL Sub-branch Museum and that Council staff collect these as part of the street bin collection routine.

Comment The Minutes of the Works Committee Meeting held on 5 February 2013 FOLLOW for Council’s information and endorsement. The Director of Engineering provided a presentation regarding the current work practices related to roads, funding limits and future strategy. The following items were discussed at the meeting:

Plant Replacement Program 2012-2016 Reallocation of funds from the 2012-2013 Operation Plan and Delivery Plan An update on current work and recent enquiries Request for continuation of sealing on Carlwood Road Supervision of Roadworks


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The following matters were also raised at the meeting:

Grading of Arkstone Road and Emden Vale Road Drainage Issues Westrac Field Day Grids across Saunders Road Storage of material on O’Connell Road Sealing the entry way of the Gingkin Fire Shed Flashing lights on escort vehicles Garbage collection from the Oberon RSL Sub-branch Museum

Recommendations from the meeting have been included for Council’s consideration.

Notes:


Page 1 of the Minutes of the Works Committee Meeting held on Tuesday 5 February 2013.

Minutes Works Committee Meeting Tuesday 5 February 2013

5.30pm Council Chambers 01 OPENING OF MEETING ....................................................................................... 2


03 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ................................ 2


05 AGENDA ITEMS ................................................................................................... 3

05.01 CURRENT WORK PRACTICE, FUNDING AND FUTURE STRATEGY ............................................... 3 05.02 PLANT REPLACEMENT PROGRAM 2012‐2016 .......................................................................... 3 05.03 REALLOCATION OF FUNDS FROM 2012/13 OPERATIONAL PLAN .............................................. 4 05.04 UPDATE ON CURRENT WORK/RECENT ENQUIRIES .................................................................. 5 05.05 CARLWOOD ROAD ................................................................................................................. 5 05.06 SUPERVISION OF ROADWORKS .............................................................................................. 5

06 GENERAL BUSINESS .......................................................................................... 6

07 CLOSED SESSION REPORTS ............................................................................ 8

08 CLOSURE OF MEETING ...................................................................................... 8

Oberon Council - Minutes – Works Committee Meeting 5 February 2013



File No: Governance/Meetings/Works

The Mayor welcomed members and declared the meeting open at 5.33pm.





John Chapman, Director of Corporate Services Gary Wallace, Director of Development Aruna Wickramasinghe, Director of Engineering Ian Tucker, Works Manager Sam Golam, Project Engineer


03 Confirmation of Minutes of Previous Meeting Works Committee Meeting 9 October 2012 The Minutes of the Works Committee Meeting held on 9 October 2012 were noted. The Minutes were accepted by Council at its Ordinary Meeting held on 16 October 2013. Matters Arising from the Minutes Nil





Pecuniary - Nil

Non Pecuniary - Nil

The Director of Engineering introduced Sam Golam, Council’s new Project Engineer and outlined his role particularly with Roads and Maritime Services (RMS) works.

05 Agenda Items 05.01 CURRENT WORK PRACTICE, FUNDING AND FUTURE STRATEGY

File No: Roads/General

Author: Aruna Wickramasinghe/Director of Engineering

Summary The current work practices related to roads, funding limits and future strategy is summarised and a more detailed presentation was provided to the Works Committee Meeting. Moved: Doney Second: Francis Council note the information in this report and the presentation related to current work practices, funding gaps desired strategy and proposed future strategy. Carried The meeting rose at 6.45pm for a break. The meeting resumed at 6.58pm. 05.02 PLANT REPLACEMENT PROGRAM 2012-2016

File No: Plant Equipment/Reporting/General

Author: Aruna Wickramasinghe, Director of Engineering

Summary Council resolved at its 18 December 2012 Ordinary Meeting “that Council allocate funds from its existing Plant Replacement Reserves to enable the purchase of a new grader and that the Director of Engineering provide a further report on adjustments required to the Plant Replacement Reserve.” to enable the purchase of a new grader to replace the grader that sustained fire damage on Dog Rocks Road. The Plant Replacement Program for 2012-2016 was reviewed and the amended plan is presented.



Moved: Lord Second: Sajowitz That Council approve the amendments to the Plant Replacement Program for the 2012-2013 period. Carried 05.03 REALLOCATION OF FUNDS FROM 2012/13 OPERATIONAL PLAN

File No: Financial Reporting/Quarterly Budget Review


Summary In the current budget there are some roads being listed for rehabilitation. The rehabilitation projects have been brought forward from the past but from an Asset Management or Risk point of view there is no rationale to include these projects. Therefore it is proposed to reallocate these funds for road rehabilitation and to select roads through the Asset Management Process. Moved: Doney Second: McMahon The Council reallocate the balance funding available in 2012/13 budgets for Arkstone Road improvements and Beaconsfield Road Reconstruct/Seal for Sealed Local Road Rehabilitation and Reseals. Amendment Moved: McCarthy Second: That Council reallocate the balance of funding available in 2012/13 budget for Arkstone Road improvements for Sealed Local Road Rehabilitation and Reseals and the funds allocated to Beaconsfield Road be retained. The amendment lapsed for want of a seconder. Moved: Doney Second: McMahon The Council reallocate the balance funding available in 2012/13 budgets for Arkstone Road improvements and Beaconsfield Road Reconstruct/Seal for Sealed Local Road Rehabilitation and Reseals. Carried



05.04 UPDATE ON CURRENT WORK/RECENT ENQUIRIES


Author: Aruna Wickramasinghe/ Director of Engineering

Summary An update on current projects and recent enquiries was presented. Moved: Morgan Second: Gibbons That Council note the information provided on various matters. Carried 05.05 CARLWOOD ROAD

File No: Roads/R2

Author: Ian Tucker, Works Manager

Summary A request has been received for Council to allocate funds to continue the upgrading and sealing of Carlwood Road. Moved: Morgan Second: Gibbons That the complainant be advised that continuation of the sealing of Carlwood Road is not included in Council’s forward works program. Carried 05.06 SUPERVISION OF ROADWORKS



Summary Providing details on various roles and responsibilities of Council staff related to Roadworks. A verbal report was also presented by the Director of Engineering Services. Moved: Doney Second: Francis That Council note the information provided on supervision of Roadworks and receive the verbal report at the Works Committee Meeting. Carried



06 General Business Arkstone Road and Emden Vale Road File No: R40 and R41 Clr Francis requested that when equipment is at Arkstone Road to carry out work on the restoration of the landslip could Arkstone Road and Emden Vale Road be graded at the same time. The Director of Engineering will follow up. Drainage Issues File No: R15 and R9 Clr Gibbons advised that a landowner 1km prior to the Dog Rocks State Forest on the right hand side of Dog Rocks Road has a fence very close to the road and the silt traps are undermining the bank next to his fence. The Director of Engineering will inspect the site. Clr Gibbons also advised that there is a table drain on Bloom Hill Road at Merv Malcolm’s property which is washing into a large washed area causing erosion. The fence is likely to be washed away. The Director of Engineering advised that there is also a retaining wall which is partially on private land that requires attention. A report will be provided to a future Council meeting. Westrac Field Day File No: Plant Equipment and Stores/Acquisition/Specifications Clr Gibbons asked if a new date has been selected for the Westrac Field Day? The Director of Engineering will advise when new date has been set. Grids on Roads – Saunders Road File No: Roads/Notifications/Grids and R167 Clr Morgan raised concern regarding cattle grids on Saunders Road. There are three cattle grids on this road and the final one appears to be the entrance into someone’s property, however there are properties further along this road. Clr Morgan asked why there are so many cattle grids over a public road. The Director of Engineering advised that Council’s current policy states that all owners have to claim responsibility and if they haven’t claimed responsibility Council will remove the cattle grid. The Director of Engineering undertook to carry out an inspection of this area.



Storage of Material File No: Roads/General Clr McCarthy requested the Director of Engineering to investigate why Council is storing blue metal on the Bathurst Road in an area directly under power lines. Councillor McCarthy suggested that material should be stored in other locations such as the top of the Oberon Mount or in front of Doney’s Pit. The Director of Engineering will investigate and action. Gingkin Fire Shed File No: PR21.941 Clr McCarthy asked why the entry to the Gingkin Fire Shed has not been sealed. It was requested that Council seal right to the shed at the time when the roadway was sealed. The Director of Engineering will investigate and action. Black Springs Church File No: PR45.170 Clr McCarthy advised that a grid has been removed on the laneway approach to the Church at Black Springs. Clr McCarthy requested Council reseal the strip with the jet-patcher when next in the area. The Director of Engineering advised this work could be carried out when the machine is next in the area. Escort Vehicles File No: Roads/General Clr McCarthy requested staff investigate the cost of installing flashing lights on the headboard of escort vehicles. The Director of Engineering will provide the costings. Oberon RSL Sub-branch Museum File No: PO19.13-17 Clr McMahon advised that Bill Wilcox, President of the Oberon RSL Sub-branch Museum has raised concerns regarding garbage not being collected from the sulo bins at the Museum. This has been an ongoing issue. Members of the public make use of the area and generate a considerable amount of rubbish and the Museum has asked that the bins be replaced with street bins and the Council provide them with the service. Moved: McCarthy Second: Lord That two main street style garbage bins be installed at the Oberon RSL Sub-branch Museum and that Council staff collect these as part of the street bin collection routine. Carried



Black Springs Recreation Area File No: PR187.2250 Clr Gibbons advised that there are two bins located in the Black Springs Recreation area; one behind the Tennis Club House and one near the playground equipment which are currently overflowing with rubbish. The Director of Engineering will investigate and ensure the garbage is collected.

07 Closed Session Reports Nil

08 Closure of Meeting The next Works Committee Meeting of Oberon Council will be held on Tuesday 12 March 2013 commencing at 5.30pm. The meeting closed at 8.30pm.


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13.03 OBERON SPORTS FACILITIES COMMITTEE – 6 FEBRUARY 2013

File: Governance/Meetings/Oberon Sports Facilities Committee


Summary Minutes of the Oberon Sports Facilities Committee Meeting held on 6 February 2013 are submitted for Council’s information and consideration. Recommendation That the Minutes of the Oberon Sports Facilities Committee held on 6 February 2013 be received as information.

Comment Minutes of the Oberon Sports Facilities Committee meeting held on 6 February 2013 FOLLOW. The following report items were discussed by the Committee (with actions identified): Ian Tucker undertook to check what watering services are required for the League fields.

It was agreed that Council will purchase some sprinklers to carry out watering in the short term and the members of the Leagues Club will water the fields as required

The Oberon Indoor Sport and Tennis Centre have had discussion with Council regarding work required on the building. A larger roller door is required on the front of the building to allow access for equipment for work on the lighting. The lighting strips on the old section of the roof are also quite brittle and need replacing. The estimated cost to carry out this work is $15,000.

The Committee agreed that a long term plan needs to be developed for the sporting fields including the location of existing services and a plan for water, communication, lighting, & toilets/amenities.

The Oberon Junior Hockey Club are seeking ways to obtain goals which will need to be stored at the Oberon Indoor Sport and Tennis Centre. Harold Lyme will meet with members of the Hockey Club to look at options for storage of goals at the facility.

The Oberon Junior Rugby League are submitting an application for a Grant for a Community Kitchen which could be used as the Canteen at the Oberon Sports Complex grounds.

The Oberon Rugby League Club is looking to submit applications for funding for projects at the Oberon Sports Complex under the NSW Sport and Recreation Facilities Grants Program.

Members of the Committee requested that the League fields be inspected early Monday morning after the Highland Steam & Vintage Fair to ensure that any damage is quickly rectified.

OBERON COUNCIL – MINUTES - OBERON SPORTS FACILITIES COMMITTEE Page 1 of 2


The Meeting was held in Council’s Committee Room 137-139 Oberon Street, Oberon. The Meeting commenced at 4.26pm. ATTENDANCE Clr Kerry Gibbons (Chairperson) Council Member Clr Clive McCarthy Council Member Clr Sam Lord Council Member Clr Jill Evans Council Member Alan Cairney General Manager Aruna Wickramasinghe Director of Engineering Ian Tucker Works Manager Ian Christie-Johnston, Oberon Rugby League Club Community Representative Peter Gascoigne, Oberon Junior Rugby League Club Community Representative Harold Lyme, Oberon Tennis Club Community Representative David Dunbar, Oberon United Football Club (alternate delegate) Community Representative Clinton Corby (from 4.33pm) Community Representative Peter Varlas (from 4.35pm) Community Representative Sharon Swannell Executive Assistant APOLOGIES Geoff Oxley, Oberon Junior Hockey Club Community Representative APOLOGIES – see Attendance and Apologies DECLARATIONS OF INTEREST - Nil REPORTS UPDATE ON REHABILITATION OF SPORTING FIELDS No additional work has been done. Discussion was held with user groups to see if watering of ovals can be done by members of these groups instead of being done by Council staff, particularly the Senior League field. The Recreation Ground is now receiving regular watering from the underground watering system. Senior League have taken steps to water the grounds during the Christmas period using privately owned equipment and have saved the grounds, however they still have a very hard surface and the grass is quite patchy. Agreed Action: Ian Tucker undertook to check what watering services are required for the League fields. It was agreed that Council will purchase some sprinklers to carry out watering in the short term and the members of the Leagues Club will water the fields as required. ABLUTIONS FACILITY AT CUNYNGHAME OVAL As reported to the last Committee Meeting the uni-sex toilet is now operational. There had been some initial vandalism graffiti however this was quickly removed with no further damage. OBERON LITTLE ATHLETICS Work had been completed for the concrete pads and feedback from the OLA has been positive. OBERON NETBALL COURT TOILETS - A Grant Application has been submitted.

OBERON COUNCIL – MINUTES - OBERON SPORTS FACILITIES COMMITTEE Page 2 of 2


PROGRESS ON SWIMMING POOL ENCLOSURE - Engineering Drawings are being prepared. AUSTRALIA DAY EVENTS - No additional events were planned, due to a lack of time to make arrangements, although the Oberon Swimming Pool was open for FREE. GENERAL BUSINESS • The Junior League Knockout will be held on 6 April 2013. The Oberon United Football Club

has not received a draw for the competition as yet, however will ensure they play away on the weekend of the Junior League Knockout.

• Ian Christie-Johnston advised that the League would like to use the Recreation Ground for

some training during the season. Discussion was held regarding preservation of the Soccer Fields at the Recreation Ground and it was agreed that training will be confined to low wear areas of the Recreation Ground.

• Harold Lyme advised the Oberon Indoor Sport and Tennis Centre have had discussion with

Council regarding work required on the building. A larger roller door is required on the front of the building to allow access for equipment for work on the lighting. The lighting strips on the old section of the roof are also quite brittle and need replacing. The centre strip of lights has an electrical fault and needs attention. The estimated cost to carry out this work is $15,000.

• The Committee agreed that a long term plan is to be developed for the sporting fields including

the location of existing services, a plan for water, communication, lighting, & toilets/amenities. • The Oberon Junior Hockey Club plan to hold a competition for Under 7 and Under 9 players in

Oberon this year. This will give young players an opportunity to try the sport without committing to travel to Bathurst each week for competition. The Club are seeking ways to obtain goals which will need to be stored at the Oberon Indoor Sport and Tennis Centre. Harold Lyme will meet with members of the Hockey Club to look at options for storage of goals.

• The Oberon Junior Rugby League are submitting an application for a Grant for a Community

Kitchen which could be used as the Canteen at the Oberon Sports Complex grounds. Council will provide a letter of support for the project.

• Ian Christie-Johnston advised that the Oberon Rugby League Club is looking to submit

applications for funding for projects at the Oberon Sports Complex, including lighting and irrigation. Grants are available under the NSW Sport & Recreation Facilities Grants Program. Organisations may apply for multiple projects or project types; however the maximum available to any one organisation is $50,000 in a financial year. Organisations must contribute 50% or more to the project. This can include voluntary labour, donated materials and/or equipment or other resources. The applicant will cover any administration costs incurred with the project. Applications close on 26 Feb 2013. The Oberon Rugby League Club is seeking support from Council to submit an application.

• Members of the Committee requested that the League fields be inspected early Monday

morning after the Highland Steam & Vintage Fair to ensure that any damage is quickly rectified.

NEXT MEETING DATE AND MEETING CLOSE The next meeting of the Oberon Sports Facilities Committee will be held on Wed 3 April 2013 commencing at 4.30pm. The Meeting closed at 5.25pm.


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13.04 SENIORS WELFARE COMMITTEE

File: Governance/Meetings/Seniors Welfare Committee

Author: Hanna Bates, Administrative Assistant

Summary Minutes of the Seniors Welfare Committee Meeting held on 11 February 2013 are submitted for Council’s information and consideration. Recommendation:

1. That the Minutes of the Seniors Welfare Committee Meeting held on 11 February 2013 be received as information.

2. That Council not take names for a waiting list for the new Aged Care Facility and that our community be informed through appropriate media releases issued in conjunction with Columbia Homes and the Oberon Health Service and Oberon Health Council.

3. That Council appoint Norelle Hiam to the Seniors Welfare Committee

4. That Council agree in principle to establishing a Community Garden at Apex Park. Comment FOLLOWING is the Minutes of the Seniors Welfare Committee held on 11 Feb 2013. The next Meeting of the Committee will be held on Tuesday 23 April 2013. The major items considered and discussed at the Committee meeting was:

The Aged Care Facility has been issued a modified Development Consent. The Community Transport Vehicle was involved in an accident. A Coordinator has been engaged to work at the CTC (for 3 hours per week). U3A is holding two iPad courses in February, and both are almost full. There is currently one Self Care Unit available. Apex Park has been selected as a site for the proposed Community Garden. Details of activities proposed for Seniors Week 2013. Questions were raised regarding the use of Hathaway Cottage. The Leath Johnson Trust is being administered by the Oberon Rotary Club. Meeting times have been changed to the last Tuesday of the month at 4.00pm.

Further to the above a Recommendation was made as follows (see 2. above) RECOMMENDATION: That Council not take names for a waiting list for the new Aged Care Facility and that our community be informed through appropriate media releases issued in conjunction with Columbia Homes and the Oberon Health Service and Oberon Health Council. No specific recommendation was made by the Committee concerning the request by Norelle Hiam to be a member of the Committee – see 3. above). General Manager’s Note: The selection of Apex Park as a site for the proposed Community Garden was not a specific recommendation by the Committee – see 4. above.

OBERON COUNCIL – SENIORS WELFARE COMMITTEE Page 1 of 3

Minutes of the Oberon Seniors Welfare Committee Meeting held on 03 December 2012

The Meeting was held in Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 4.03pm. ATTENDANCE Clr Jill Evans Council Member Clr John Morgan Council Member Clr Kathy Sajowitz Council Member Mayor John McMahon Council Member Keith Sullivan (in the Chair) Community Representative Amanda O’Brien Community Liaison Officer, Western Medicare Local Graham Parker Community Representative Elaine Boxer Oberon Health Council Ray Mawhood Community Representative Janice Musgrave Oberon Health Service Joanne Campbell Hammond Care Elaine Boxer Oberon Health Council Alan Cairney General Manager, Oberon Council Hanna Bates Administration Assistant, Oberon Council Norelle Hiam Observer APOLOGIES Ian Whalan Community Representative Kathy Beesley Community Development Officer, Oberon Council Belinda Massey Community Representative Christine Symington Oberon Health Service Mark Boffa Community Representative APOLOGIES – see Attendance and Apologies DECLARATIONS OF INTEREST Graham Parker advised he has been appointed to the Board of Western District Area of Health. CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING – 03 December 2012 The Minutes of the meeting held on 03 December 2012 were noted as accurate. These Minutes were considered by Oberon Council at its Meeting held on 19 December 2012. BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil REPORTS AGED CARE FACILITY UPDATE Council has issued a Modified Development Consent to Columbia Homes, which means they have an approved application to begin works. We will soon have advice of when they will begin the tendering process for the construction of the facility. COMMUNITY TRANSPORT Accident - The Community Transport Service Vehicle was involved in an accident on the Great Western Highway at Cranebrook on Thursday 17 January 2013. Both the driver and passenger were un-harmed. The service was not affected and ran as usual by using Council vehicles until the Community Transport vehicle was repaired.



Damage to vehicle only affected the petrol tank which has now been replaced. The vehicle is at the Depot and will be back in service Monday 11 February 2013. Service - Vehicle usage for December and January was 30 trips and Council vehicle was used on 12 occasions. Kathy requested confirmation from Transport NSW for the building of a garage for the Vehicle at the Council Depot using funds from Transport NSW and HACC. COMMUNITY TECHNOLOGY CENTRE Julie Stott has been engaged as a contract Coordinator for 3hours per week for a three month period which commenced on 18 January 2013. Oberon was awarded two grants from CTC association in January, the first ($1760.00) being to purchase two tablets and apps. The second was to run Techno Seniors Courses during Seniors Week. Council was provided $750 to conduct 2 hourly sessions for 5 days. U3A – UNIVERSITY OF THE THIRD AGE U3A seems to going ahead quite well with two iPad courses being offered in February and both almost full. Maree Arrow will be conducting the courses. Creative Writing is being offered during February with other courses being considered. Clr John Morgan advised of the advertisement in the Oberon Review regarding U3A. The iPad courses are already full and Maree Arrow is looking to hold a further course. Clr Kathy Sajowitz advised that in the near future there is hope to establish a permanent U3A Committee, to continue to take the U3A forward. SELF CARE UNITS * One Self Care unit is currently available. Correspondence has been sent to those on the waiting list to see if any of them are ready to take up occupancy. Still currently awaiting replies from all people on the waiting list. If there are more than one interested in taking up occupancy, then a panel will decide the outcome. Janice Musgrave asked how much interest is in the Self Care Units. Alan advised that we are currently awaiting responses from the waiting list for the one unit, the rest are all occupied. *Further information about the Self Care Units will be available next meeting. COMMUNITY GARDEN Alan and Kathy Beesley met with Amanda O’Brien and Elaine Boxer to seek an appropriate area to start the Community Garden. A corner of Apex Park seems to be the most convenient. However, Alan will need to report to Council to gain approval for this. There has been a proposal completed by the Community Garden Steering Committee which will be submitted to Council that will go to the February Council meeting. This will be a trial period for the garden, to gauge interest and success, if approved. SENIORS WEEK 2013 This year Council will offer a concert at the Oberon RSL lunch will be served and entertainment by Mal Castledine and the Barber Shop Quartet, there will also be a professional story teller. Alan advised that Council has received a grant (around $1200) to fund Seniors Week.



COMMITTEE MEMBERSHIP A letter was received from Norelle Hiam requesting to be a member of the Committee. Norell is involved in the Oberon Senior Citizens Group and wrote that she is very concerned about the elderly in our community. Keith advised that Committee membership will be referred to a Council Meeting for acceptance. GENERAL BUSINESS Graham asked about future plans for Hathaway Cottage once the new Aged Care facility opens? Keith advised that whilst he was a member of Council, the issue had not been determined and was to be reviewed once the Aged Care facility was closer to being finalised. Mayor, John McMahon believes that the best idea would be to give the building to the community, by converting Hathaway into dedicated Self Care Units once the new Aged Care Facility is open. Plans and accurate costs have not been prepared for the repair or future use of Hathaway Cottages and Council staff will investigations options and make a presentation to the Committee and then to Council for a final decision. Amanda and Elaine both requested clarification on whether they were “official” members of the Committee, as Agendas have been sent “as information” rather than as a Committee Member. Alan advised that both Amanda and Elaine were members, and he will amend the Agenda listing. Graham advised he is able to take any feedback from local community groups and organisations regarding community health issues to the Board of Western District Area of Health. The Board will be sitting in Oberon on the 1 May 2013. Janice asked if Council was taking names for the new Aged Care Facility waiting list? Alan advised that this is not the case, however if someone comes in and is very stressed about the situation, we can pass their details to Columbia. The Committee thought this could be confusing. RECOMMENDATION: That Council not take names for a waiting list for the new Aged Care Facility and that our community be informed through appropriate media releases issued in conjunction with Columbia Homes and the Oberon Health Service and Oberon Health Council. Alan advised that the Leath Johnson Memorial Trust has been finalised and was being administered by the Rotary Club of Oberon. Graham said that letters would be written to solicitors advising them of the establishment of the Trust and that further donations from the community could be made directly to Rotary. Alan requested the Committee consider changing the meetings to a Tuesday. The Committee agreed to change the meetings to the last Tuesday of each month at 4pm. NEXT MEETING DATE AND MEETING CLOSE The next meeting of the Committee will be held on Tue 23 April 2013, commencing at 4.00pm. The Meeting closed at 4.53pm.


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13.05 FINANCE COMMITTEE MEETING

File: Governance/Meetings/Finance Committee

Author: Hanna Bates/Admin Trainee

Summary Minutes of the Finance Committee Meeting held on 12 February 2013 are submitted for Council’s information and consideration. Recommendation:

1. That the Minutes of the Finance Committee Meeting held on 12 February 2013 be received for information.

2. That the Quarterly Budget Review Statements for the period ending 30 September 2012 be received and noted and the revised budgeted income and expenditure items be amended subject to inclusion of the recommendation from the Works Committee Meeting of 5 February 2013 regarding reallocation of funds as follows:

“The Council reallocate the balance funding available in 2012/13 budgets for Arkstone Road improvements and Beaconsfield Road Reconstruct/Seal for Sealed Local Road Rehabilitation and Reseals.”

3. That Council’s Long Term Financial Plan, Delivery Program and Operational Plan be amended to postpone the previously intended increase of 10% above the rate pegging limit for general rates from 2013/2014 to 2014/2015 pending further analysis of future roads infrastructure rehabilitation and maintenance costs and further community consultation.

4. Council waive the fees for inter library loans for a trial period up to the end of June 2013, on the basis of entering into an agreement with Bathurst City Library for corporate membership to enable access to inter library loans and,

5. Inter-Library Loans obtained through the library network, other than from Bathurst City Library, be charged at a reduced rate of $3 per Loan for the trial period,

6. The results of the trial period be submitted to Council for consideration during preparation of the Operational Plan 2013/2014.

7. That the General Manager be requested to investigate options for the purchase of land to accommodate a Recreation Ground in the O’Connell district.

8. That the General Manager be requested to consult with the Brigade Captain of the O’Connell Rural Fire Service regarding the possible expansion of the existing RFS land in O’Connell.

Comment Minutes of the Finance Committee Meeting held on Tuesday 12 November 2013 FOLLOW. The Director of Corporate Services provided a presentation regarding the Quarterly Budget Review. The following items were discussed at the meeting:

Quarterly Budget Review – 31 December 2013 Review of Delivery Program and Operational Plan Oberon Library – Interlibrary Loans Possible options for Recreation Ground at O’Connell


Page 1 of the Minutes of the Finance Committee Meeting held on Tuesday 12 February 2013.

Minutes Finance Committee Meeting Tuesday 12 February 2013 5.30pm Council Chambers

01 OPENING OF MEETING ....................................................................................... 2


03 CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) ........................... 2


05 REPORTS ............................................................................................................. 3

05.01 QUARTERLY BUDGET REVIEW 31 DECEMBER 2012 ...................................................................... 3 05.02 REVIEW OF DELIVERY PROGRAM AND OPERATIONAL PLAN ......................................................... 4 05.03 OBERON LIBRARY – INTER LIBRARY LOANS................................................................................... 4

05 GENERAL BUSINESS .......................................................................................... 5

06 CLOSED SESSION REPORTS ............................................................................ 5

07 CLOSURE OF MEETING ...................................................................................... 5

Oberon Council - Minutes – Finance Committee Meeting – 12 February 2013



File No: Governance/Meetings/Finance

The Mayor welcomed members and declared the meeting open at 5.32pm.


File No: Governance/Meetings/Finance




John Chapman, Director of Corporate Services Gary Wallace, Director of Development Aruna Wickramasinghe, Director of Engineering


03 Confirmation of Minutes of Previous Meeting(s) Finance Committee Meeting 13 November 2012 Moved: McCarthy Second: Lord The Minutes of the Finance Committee Meeting held on 13 November 2012 be noted. The Minutes were accepted by Council at its Ordinary Meeting held on 20 November 2012. Carried Matters Arising from the Minutes Nil





Pecuniary - Nil

Non-Pecuniary - Councillor Doney declared a non-pecuniary interest as a member of the Uniting Church at O’Connell with respect to Report 05.01.

05 Reports The Director of Corporate Services provided a presentation regarding the Quarterly Budget Review to 31 December 2012. 05.01 QUARTERLY BUDGET REVIEW 31 DECEMBER 2012

File No: Financial Management/Financial Reporting/Quarterly Budget Review

Author: John Chapman/Director of Corporate Services

Summary The Quarterly Budget Review Statement for the second quarter to 31 December 2012 has been prepared and distributed. The original budget forecast and subsequent quarterly reviews have provided for a net cash surplus for the year ending 30 June 2013 as follows: Original Budget $20,632 Cash Surplus Quarter 1 Review $35,488 Cash Surplus This (Quarter 2) Review $ 3,734 Cash Surplus Moved: Doney Second: Francis That the Quarterly Budget Review Statements for the period ending 30 September 2012 be received and noted and the revised budgeted income and expenditure items be amended subject to inclusion of the recommendation from the Works Committee Meeting of 5 February 2013 regarding reallocation of funds as follows:

“The Council reallocate the balance funding available in 2012/13 budgets for Arkstone Road improvements and Beaconsfield Road Reconstruct/Seal for Sealed Local Road Rehabilitation and Reseals.”

Carried Councillor McCarthy requested his vote against the motion be recorded.



05.02 REVIEW OF DELIVERY PROGRAM AND OPERATIONAL PLAN

File No: Corporate Management/Community Strategic Plan/Delivery Plan

Author: John Chapman/Director of Corporate Services

Summary Council adopted the current Community Strategic Plan (CSP), including the Long Term Financial Plan (LTFP) to 2021/2022, four-year Delivery Program to 2015/2016 and the Operational Plan for 2012/2013, in June 2012. Moved: Sajowitz Second: Francis That Council’s Long Term Financial Plan, Delivery Program and Operational Plan be amended to postpone the previously intended increase of 10% above the rate pegging limit for general rates from 2013/2014 to 2014/2015 pending further analysis of future roads infrastructure rehabilitation and maintenance costs and further community consultation. Carried 05.03 OBERON LIBRARY – INTER LIBRARY LOANS

File No: Community Services/Library and Information Access/Library Acquisitions

Author: Alan Cairney, General Manager and Eilagh Rurenga, Library Officer

Summary The report recommends changing the current practice relating to charging for Inter-Library Loans for a trial period up to the end of June 2013. During consideration of the Community Strategic Plan, Delivery Program and Operational Plan for 2013/2014, Council can reassess the results of the trial and make a determination to either continue with the changes to charging for Inter-Library Loans or reintroducing charges from July 2013. Moved: Evans Second: Morgan 1. Council waive the fees for inter library loans for a trial period up to the end of June 2013,

on the basis of entering into an agreement with Bathurst City Library for corporate membership to enable access to inter library loans and,

2. Inter-Library Loans obtained through the library network, other than from Bathurst City Library, be charged at a reduced rate of $3 per Loan for the trial period,

3. The results of the trial period be submitted to Council for consideration during preparation of the Operational Plan 2013/2014.

Carried



05 General Business Moved: Doney Second: McCarthy That the General Manager be requested to investigate options for the purchase of land to accommodate a Recreation Ground in the O’Connell district. Carried Moved: McCarthy Second: Francis That the General Manager be requested to consult with the Brigade Captain of the O’Connell Rural Fire Service regarding the possible expansion of the existing RFS land in O’Connell. Carried

06 Closed Session Reports There are no Closed Session Reports listed for Council’s consideration.

07 Closure of Meeting The next Finance Committee Meeting of Oberon Council will be held on Tuesday 9 April 2013 commencing at 5.30pm. The meeting closed at 7.44pm.


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14 New Business of an Urgent Nature Admitted by Council

Summary In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only if: a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of great urgency. Recommendation: That Council consider the following matters as they are considered to be of an urgent nature requiring immediate consideration by Council

15 Closed Session Reports Summary In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting. The matters and information are the following:

(a) Personnel matters concerning particular individuals (other than Councillors)

(b) The personal hardship of any resident or ratepayer

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law

(f) Matters affecting the security of the Council, Councillors, Council staff or Council property

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land.


101 | P a g e

15.01 TENDER T2013/1 - GRADER

File No: BCS/Plant Equipment and Stores/Acquisition/Purchase

Author: Aruna Wickramasinghe, Director of Engineering Services

This item is classified CONFIDENTIAL under Section 10A(2)(d) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: Section 10A(2) (d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the council, or

(iii) reveal a trade secret

15.02 UPDATE ON LAND SALES AND PROPERTY MATTERS

File No: PO58.16-28, Council Properties/Land Development and Sales, PO2.15-19


This item is classified CONFIDENTIAL under Section 10A(2)(D) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: Section 10A(2)(c)&(d) (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

(d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the Council, or

(iii) reveal a trade secret

16 Closure of Meeting The next Ordinary Meeting of Oberon Council will be held on 19 March 2013 commencing at 5.30pm in the Black Springs Community Hall, cnr Dog Rocks and Campbells River Road, Black Springs.

130213 - agenda and business papers 19 february 2013 ordinary … · 2015. 6. 30. · no. 28. a...

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