12100 seminole pratt whitney road west palm beach • florida • … rental agreement 2019...
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12100 Seminole Pratt Whitney Road • West Palm Beach • Florida • 33412
Phone: 561-624-6929 • 561-624-6928
Thank you for your interest in renting the facilities at the Everglades Youth Conservation Camp.
Please find the enclosed forms that provide information regarding reservations, rates, procedures, and
terms of the agreement.
Your organization needs to select one person to serve as the group representative. The group representative
is responsible for the following:
• Read the attached materials and determine if the facility is the right fit for your program needs.
• Be able to sign all the paperwork on behalf of the organization.
• Share the EYCC procedures with all your participants prior to arrival at the camp.
• Be able to arrive at camp prior to any participants and/or by 5 p.m. on the Friday of your
weekend rental use.
The following documents are required at the time you make the reservation:
• Reservation Form
• Notarized Use Agreement
• Certificate of Liability at a minimum level of $100,000 per person, $200,000 per occurrence, or
evidence of a bond or security at that level.
• Security deposit of $100. Please make checks payable to Fish and Wildlife Foundation of
Florida.
• Tax Exempt forms (Any group without tax exemption status will pay a 13% bed tax for any
overnight stay for use of cabins or tents)
Three Weeks prior to Arrival:
• Exact count of participants needed so Camp Director can generate your invoice.
Two Weeks Prior to Arrival:
• The Assumption of Risk form completed for ALL participants (adults and children). For those
under the age of 18 a parent or legal guardian must complete and sign this form.
Upon Arrival:
• Full payment based on the numbers you provided to the camp three weeks prior to your
arrival.
Again, thank you for your interest in reserving the facilities at the Everglades Youth Conservation Camp.
We look forward to you having a wonderful experience enjoying the great outdoors in a fun, safe and
educational environment. Should you have any questions, please contact me at
[email protected] or 561-624-6929 and I will be happy to assist you.
Sincerely,
Janice T. Kerber
Everglades Youth Conservation Camp Director
Rental Rates
EYCC can accommodate up to 200 people. Multiple groups may be using the facility on any
weekend. Groups of 150 people or more will have sole use of the facility. It is important to
provide an accurate number of participants for our scheduling purposes. You must provide the
camp with the exact number three weeks prior to your arrival and be prepared to pay in full for
that number of participants two weeks prior to arrival. If the number increases prior to arrival,
then you must notify the camp director immediately and pay for the additional participants upon
arrival.
Day Use: $5 per person per day
This fee applies to anyone not staying overnight. Please include the number of day users on the
reservation form.
Tent Area: $9 per person per night plus 13% bed tax if not tax exempt
Please indicate which tent site you prefer for your group. Tents sites are indicated on the attached map.
Assignment of areas depends on size of group and number of groups using the facility. Each site has a
ground grill and garbage can. You must provide wood for use of grills at your tent site.
Cabins: $12 per person per night plus 13% bed tax if not tax exempt
Each cabin has 10 bunkbeds with a sleeping capacity of 20. Males and females are housed separately in
the cabins. Please indicate on the reservation form how many males and females will be using the
cabins. Anyone under 18 years of age must be chaperoned in the cabins. Cabin assignment will be based
on size of group and number of groups using the facility.
Trail Blazer Island Camping: $15 per person per night plus a 13% bed tax if not tax exempt
Groups can canoe to Trail Blazer Island located in Everglades Pond. The Island is equipped with 5
platform canvas tents for sleeping with 6 cots per tent and one tent for camping supplies. The capacity of
the Island is a maximum of 30 people.
Dining Hall: $125 per day
If your group is using our meal plan, the dining hall fee does not apply. Priority for the use of the dining
hall is given to groups using our meal plan.
Kitchen:
• The kitchen is no longer available to rental use groups. You have access to our ice machine located
on the back porch of the dining hall. Rental groups are not permitted into the kitchen area, including
the hallway and bathroom, for any reason.
• We do provide a meal plan for groups that are interested in having our staff provide meals for the
group. Our meal rates are listed below. A menu is provided to groups wishing to utilize this service.
• Meal Rates: (Minimum of 20 participants for each meal required)
Breakfast: $7 Lunch: $8 Dinner: $15
Meal times are 8 a.m. for breakfast; 12 p.m. for lunch; and 6 p.m. for dinner.
Classroom/Meeting Room: $100 per day
Our new classroom is available to rent and can accommodate 48 people. Use of this space is based on
programming needs of the group.
Pavilion: $100 per weekend
The pavilion has collapsible tables, benches and a charcoal grill for use. It can be rented by overnight
groups and/or day use groups on a first-come-first-served basis. You must have 80 to 100 people to
reserve the pavilion solely for your group. Smaller groups will need to share this area. Driving to the
pavilion is not permitted.
Campfire Island: $25 per night
Campfire Island is in the center of Legacy Lake. The island is used for campfire programs only.
Camping on the island is not permitted. We provide the wood for your campfires on Campfire Island
only.
Outdoor Program Areas
EYCC can provide staff for the following areas. If you are using our equipment, EYCC staff is required.
Use of these areas are limited by the supervision ratios we require for each site. Group programs will be
scheduled based on staff availability, and the size of groups. Fee is for equipment use and supervision.
Use of the program areas is on Saturdays from 9:30 a.m. to 3:30 p.m.
• Archery ($25 per hour/ limited to 15 participants per hour)
• Canoe/Kayak ($25 per hour / limited to 5 vessels per instructor)
• Swimming ($25 per hour/ limited to 25 swimmers per hour)
• Fishing ($25 per hour/ limited to 10 participants per hour)
Trail Blazer Island
(30 capacity)
Tent Area A
(15 to 20 family style tents)
Tent Area B
12 to 14 family style tents
Tent Area C
12 to 14 family style tents
Tent Area D
25 to 30 Family Style tents
Tent Area E
10 to 12 family style tents
Bathhouse
Bathhouse
Everglades Pond
Campfire Island
Legacy Lake
EYCC Procedures for Rental Use Groups
Florida Fish and Wildlife Conservation Commission / Florida Youth Conservation Centers
Network would like to thank you for your support of the Everglades Youth Conservation Camp. To
maintain a clean and smooth operating camp, the following policies and procedures will be
implemented for camp use during the rental season (September 1st – April 30th). Your cooperation is
greatly appreciated.
General Grounds
• Fees are to be paid by check made payable to the Fish and Wildlife Foundation of Florida upon
arrival based on the number of participants provided to the camp 3 weeks prior to rental use.
• Quiet time is from 10 p.m. to 6:30 a.m. Please be respectful to all visitors utilizing the camp.
• Alcohol is prohibited at the Everglades Youth Conservation Camp.
• Smoking/Vaping is not permitted in any of the buildings. Smoking/Vaping is permitted in designated
smoking areas only. Smokers are required to dispose of the cigarettes in a proper manner.
• Pets (animals) are not permitted on the camp property. Animals used for a presentation are permitted.
Please notify Camp Director prior to arranging the presentation. Please notify the camp director prior to
arrival if anyone is bringing a service animal.
• ATVs/Side-by-Sides are not permitted on the property for any reason. Equipment and Boat Trailers,
Swamp Buggies, and other heavy vehicles are not permitted on the grounds of the camp. They may be
used only on designated roads, paths, or parking areas.
• Use of sound systems outdoors must be approved by the camp director prior to arrival. EYCC does not
provide any sound equipment for rental groups.
• Fires are permitted in designated areas only. All fires and camp stoves must be attended by an adult at all
times when in use. Make sure the fire is extinguished before leaving area. A camping ring/grill is provided
for each tent area. Groups are responsible for providing wood for tent site ground grills. Gasoline/Diesel
fuels cannot be used to ignite camp fires.
• All trash must be put into the trash cans and the cans emptied at the end of your visit. Filled trash cans
must be emptied immediately to avoid attracting wildlife. EYCC provides the initial garbage can liners.
Groups are responsible for providing trash liners for the duration of your stay. Size of liners are provided
for each area of use. Recycling bins are provided, and guests are encouraged to recycle their trash. The
large dumpster is for trash and the small dumpster is for corrugated cardboard only. The yellow recycle
bins are for other paper products and the blue bins are for aluminum, plastic, and glass. Bags cannot be put
into the yellow and blue bins.
• After your visit, the facility will be inspected for damage and cleanliness. It is the
responsibility of the visitors to pay for any damage due to misuse of the equipment and/or
buildings. Sponsor will be assessed for any missing supplies. Failure to clean the facility
after use will jeopardize future use options and forfeit your deposit. Any problems that
should be encountered during your visit should be brought to the attention of the Camp
Director or designee immediately.
Parking
• Parking is in designated areas only.
• Do not park in areas labeled No Parking.
• Visitors are not permitted to park or drive on sidewalks.
• Driving to your cabin or tent site is not permitted.
• Parking in front of dumpsters or the fire hydrant is not permitted.
• Driving through or parking in the Residential areas is not permitted.
• The concrete pad behind the dining hall is for loading and unloading of items into the dining
hall only and is limited to 15-minutes.
Camp Community
• We are a natural area located in the JW Corbett Wildlife Management Area.
• Wildlife (small and large) are present on site. Feeding wildlife is illegal. Visitors are
welcome to view wildlife at a safe distance for you and the wildlife. Please do not approach
any animals or disturb them in any way.
• Visitors are required to throw all trash into proper trash receptacles located throughout the
camp. Trash on the ground is unsightly and a danger to our wildlife.
• Balloons, silly string, and other latex/plastic items are not allowed to be used at the camp due
to the hazard of these items if ingested by wildlife.
• Due to our natural surroundings, visitors are required to wear closed-toe/closed-heel shoes to
prevent injury.
Supervision Policies
Supervision means to oversee, direct, or manage the group. Group Representative must:
• Must conduct a daily check of their program area and equipment for safety, cleanliness, and good
repair.
• Teach and monitor proper use of all equipment.
• Provide instruction that will foster participants’ outdoor living skills and environmental
sensitivity.
• Report anything that may pose a threat to the health and safety of participants to camp staff.
• Report any maintenance concerns to camp staff.
• Stop any behaviors of adults and children that have an adverse effect on others.
• Enforce appropriate safety regulations and emergency procedures.
• Interactions of adults and children should be closely monitored. We strongly recommend the
following to minimize 1:1 interactions of adult/child if child is not related to the adult:
o If outside, make sure you are in line of site of another adult;
o If in the cabin, take child to just outside the door and with door open so another adult can
see/hear the interaction;
o In a room, keep door open so another adult can see/hear the interaction.
• Cabin Supervision
Two adults must be in a cabin with children under the age of 18 years.
• Restroom / Shower Supervision
Adults must supervise children while bathhouses are in use. For safety of children, two adults
should be present at all times.
• Specialty Areas
o On Archery range, the Archery Instructor will provide instruction and activities for all
participants. One instructor allows 5 shooters on the line. All non-shooters must remain in
the controlled access spectator area when the range is “HOT”.
o The Paddle Sport Instructor will provide instruction and activities for all participants. We
require one instructor/lifeguard for 5 vessels (canoes, or kayaks) on the water.
o In the swimming area the Lifeguard will provide supervision for all participants. The
group is limited to no more than 25 per lifeguard on duty. In addition, one lookout must
be present for every 10 swimmers.
o Adults must be present at the fishing area when children are present. We recommend one
adult for every five children. A Lifeguard is recommended due to proximity to deep
water.
Tent Areas
• Groups must select which tents area(s) will meet the needs of their groups.
• Tent areas are assigned on a first-come-first served basis.
• Driving to your tent site is not permitted. Arrangements can be made for Cargo Trailers to be
delivered to Tent Areas B and C.
• Each tent area is equipped with a campfire ring/grill. All campfires must be supervised by an
adult. Wood is not provided for campsite ground grills. A shovel and bucket are provided to
assist with extinguishing all fires.
• Tent areas are provided with a garbage can with the initial trash liner provided. Your group
will need to provide additional trash liners for the 96-gallon trash can. A dumpster is located
behind the dining hall and groups are required to put the trash into the large dumpster when
the trash can is full and/or prior to departure from the camp. Recycling is recommended with
recycling bins located behind the dining hall. (Blue cans- aluminum, plastic, and glass;
yellow is for paper products. Cardboard must be placed into the small dumpster.)
• Throwing trash on the ground is prohibited.
• Group must make sure the grounds are cleaned prior to departure.
Cabins
• Available only if prior arrangements are made.
• You must provide your own linens (sheets, pillows, sleeping bag, blanket, and towels).
• Supervision of children is required in the cabins to prevent injury and damage to the facility.
Two adults must be in a cabin with any group of children under the age of 18 years.
• Air conditioners may not be set below 72°F.
• Gum and stickers are not permitted in the cabins.
• Please do not jump on the beds.
• Do not move the beds or shelving per accreditation guidelines!
• Eating and drinking is not permitted in the cabins. Food items may be stored in closed
containers.
• Cabins are provided with garbage cans outside of the cabin with the initial trash liner
provided. Your group will need to provide additional trash liners for a 40-gallon trash can. A
dumpster is located behind the dining hall and groups are required to put the trash into the
large dumpster when the trash can is full and/or prior to departure from the camp. Recycling
is recommended with recycling bins located behind the dining hall. (Blue cans- aluminum,
plastic, and glass; yellow is for paper products. Cardboard must be placed into the small
dumpster.)
• After your visit:
o All floors must be swept.
o Turn off the lights and air conditioners.
o Empty all trash cans.
o Make sure all windows are shut and curtains are closed.
o Lock the back door.
Trail Blazer Island Camping
• Groups utilizing Trail Blazer Island for their weekend camping experience must arrive by 2
p.m. on Friday.
• EYCC has 5 canvas tents with 6 cots per tent for sleeping and one tent for camping supplies.
• The user group will canoe to the island with a staff escorting the way.
• Trail Blazer Island is limited to 30 participants.
• The group will need to bring all food, cooking supplies, trash bags, sleeping bags, camping
supplies, and toilet paper necessary for their camping weekend. (Not provided by EYCC.)
• A compost toilet is on the island.
Bathhouses
• Each bathhouse has 7 rooms with a toilet, sink, and shower in each room.
• Children must be supervised.
• Only put toilet paper into toilets and flush after use.
• Hand towels must be put into garbage cans located in each bathroom.
• Water must be turned off in sink and shower stalls.
• At the conclusion of your visit:
o Toilets must be flushed and left clean.
o Floors must be swept.
o Soap, clothing and toiletry articles must be removed.
o Garbage cans must be emptied.
Dining Hall/Meeting Room
• Visitors are not permitted in areas designated as EYCC Staff only.
• All displays and exhibits should be enjoyed, but not damaged or moved.
• All supplies in the offices and cabinets belong to the Everglades Youth Conservation Camp
and are not for use by visiting groups.
• AV equipment is not available for rental groups.
• We can provide seating for up to 200 people. The dining hall tables and chairs may not be
taken outside.
• Arts and crafts are not to be done on the blue tables in the dining hall. Ask for tables to use
for these types of activities.
• Priority of dining hall use is given to groups using our meal plans. Dining hours are
scheduled based on the number of groups using the meal plans.
• Heavy equipment or supplies may not be placed on top of blue tables. Please ask to have
supply tables put up if needed. (Supply tables are limited.)
• The dining hall is provided with a garbage can with the initial trash liner provided. Your
group will need to provide additional trash liners for a 55-gallon trash can. A dumpster is
located behind the dining hall and groups are required to put the trash into the large dumpster
when the trash can is full and/or prior to departure from the camp. Recycling is
recommended with recycling bins located behind the dining hall. (Blue cans- aluminum,
plastic, and glass; yellow is for paper products. Cardboard must be placed into the small
dumpster.)
• Gum and stickers are not permitted in the dining hall.
• At the conclusion of your visit:
o All chairs need to be put on the racks.
o All tables are to be cleaned with a sanitizing solution, collapsed and moved
against a wall.
o The floor must be swept.
o The trash cans must be emptied. Take trash to dumpster behind kitchen.
Kitchen
• The kitchen is no longer available to rental use groups. Groups may cook outside using their
own equipment and means for storing their food or utilize our staff to provide meals for the
group.
• Our meal plan rates are $7 for breakfast, $8 for lunch, and $15 for dinner.
• Groups must have a minimum of 20 people to utilize our meal plan.
• Groups using the camp’s meal plan have priority for the use of the dining hall.
Classroom/Meeting Room
• Visitors are not permitted in areas designated as EYCC Staff only.
• All displays and exhibits should be enjoyed, but not damaged or moved.
• All supplies in the offices and cabinets belong to the Everglades Youth Conservation Camp
and are not for use by visiting groups.
• AV equipment is not available for rental groups.
• We can provide seating for up to 48 people. The classroom tables and chairs may not be
taken outside.
• Use of the classroom is based on a first-come-first-served basis.
• Heavy equipment or supplies should not be placed on top of classroom tables. Please ask to
have supply tables put up if needed.
• Arts and crafts are not to be done on the tan tables in the classroom. Ask for tables to use for
these types of activities.
• The classroom is provided with a garbage can with the initial trash liner provided. Your
group will need to provide additional trash liners for a 40-gallon trash can. A dumpster is
located behind the dining hall and groups are required to put the trash into the large dumpster
when the trash can is full and/or prior to departure from the camp. Recycling is
recommended with recycling bins located behind the dining hall. (Blue cans- aluminum,
plastic, and glass; yellow is for paper products. Cardboard must be placed into the small
dumpster.)
• Gum and stickers are not permitted in the classroom.
• At the conclusion of your visit:
o All chairs need to be put on the racks.
o All tables are to be cleaned with a sanitizing solution, collapsed and moved
against a wall.
o The floor must be swept.
o The trash cans must be emptied. Take trash to dumpster behind kitchen.
Pavilion
• The pavilion has collapsible tables, benches and a charcoal grill for use.
• Balloons and silly string are not permitted at camp.
• It can be rented by overnight groups and/or day use groups on a first-come-first-served basis.
• You must have 80 to 100 people to reserve the pavilion solely for your group. Smaller groups
will need to share this area.
• Driving to the pavilion is not permitted.
• The pavilion is provided with garbage cans with the initial trash liner provided. Your group
will need to provide additional trash liners for a 40-gallon trash can. A dumpster is located
behind the dining hall and groups are required to put the trash into the large dumpster when
the trash can is full and/or prior to departure from the camp. Recycling is recommended with
recycling bins located behind the dining hall. (Blue cans- aluminum, plastic, and glass;
yellow is for paper products. Cardboard must be placed into the small dumpster.)
• Anything used to decorate the pavilion must be completely removed without damage after your
use.
Campfire Island
• Campfire Island is in the center of Legacy Lake.
• The island is used for campfire programs only.
• Camping on the island is not permitted.
• We provide the wood for your campfires, a bucket and a shovel. Kindling is the responsibility of
the group to gather. Groups must build their own fires.
• EYCC does not provide SMORES for rental use groups.
• Use of gasoline/diesel fuels to ignite campfires is not permitted.
• There is no lighting/power on the island. Groups are not permitted to run extension cords across
the bridge to the island.
• Any attempts to illuminate the boardwalk going to the bridge must be approved.
• Fires are to be completely extinguished prior to departure from the island.
• All trash must be removed from the island.
• Children must be supervised on the island at all times.
Outdoor Program Areas
Use of our recreational areas must have EYCC staff present if using our equipment. Groups requesting
to use the program areas will be given a schedule based on the number of participants and the number of
groups using the facility. EYCC staff is available on Saturdays from 9:30 a.m. to 3:30 p.m. Please
schedule these activities accordingly for your group.
• Swim Area
EYCC can provide a certified lifeguard for $25 per hour with a limit of 25 swimmers per
hour. User groups will need to assist the lifeguard on duty with the supervision of your
participants. Use of this area is based on the following regulations:
▪ A certified lifeguard must always be present when swimming/wading occurs.
▪ Each participant must be tested by the lifeguard to determine swimming ability prior
to an open swim.
▪ Instruction in basic swimming safety rules is given prior to entry into the water.
o No horseplay.
o No jumping or diving off the bridge.
o Swim with a buddy. Buddies must swim near one another.
o Swimmers may not throw one another around in the water.
o Be cautious of shallow water areas.
▪ Groups may not bring any inflatables to use in the swim area.
▪ For every group of 25 swimmers or less, a minimum of three qualified persons must
be on duty, all must be over 18 years of age with one a certified lifeguard and two
watchers skilled in the use of basic rescue equipment. When there are more than 25
swimmers, an additional currently certified lifeguard is needed. The overall ratio of
one adult watcher for each ten swimmers must be maintained at all times. (Groups
must provide the adult watchers for their participants.)
▪ Whenever a whistle is blown 3 times all swimmers will immediately find their buddy
and wait for instructions. Five or more blasts indicate immediate exit from the water.
▪ Weather must be closely monitored for all water activities. The general rule is if
lightning is present, everyone is to get out of the water. If thunder is heard, everyone
should exit the water for a 30-minute period to monitor further conditions.
▪ Wheelchairs near the swimming area must have the brake set and a wooden block in
front of the wheel to prevent accidental rolling.
• Paddle Sports
EYCC can provide a certified paddle sport instructor for canoe and kayak for $25 per hour
(limited to 5 vessels on the water). We require one certified instructor for 5 vessels on the
water which is 5 people if using kayaks and 10 people for canoes per hour. (Paddle boards
are not available for use by rental groups.) Use of this area is based on the following
regulations:
▪ The paddle sports area must be supervised by an adult certified as a paddle sports
instructor for canoe or kayak from an authorized certification agency or a certified
lifeguard.
▪ All participants must wear a personal floatation device (PFD) while in/on a vessel.
▪ All participants are instructed in safety rules and given basic paddle sports
instruction, including dry land practice before going out on the water. Training to
include:
o Boat handling, boarding, debarking, trimming, loading and changing
positions.
o Donning and use of the PFD.
o Safe-rescue in case of capsizing or swamping.
▪ Safety rules to be reviewed and enforced.
o Must wear PFD
o No horseplay
o No standing in canoes or kayaks
o A watcher must always be present on the shore.
▪ There must be at least one certified canoe/kayak instructor or lifeguard when using
any vessel. Instructor or lifeguard must be on the water near the paddlers to safely
monitor the group and react quickly to emergencies.
▪ Wheelchairs near the lake area must have the brake set and a wooden block in front
of the wheel to prevent accidental rolling.
• Fishing
EYCC can provide a staff member to assist with your fishing needs based on the rate of $25 per
hour with a limit of 10 people fishing per hour. EYCC will provide the equipment needed for
fishing if using our staff member for this activity. Use of this area is based on the following
regulations:
▪ Fishing at the Everglades Youth Conservation Camp is in the Everglades Pond only.
▪ Only participants of the rental group may participant in fishing activities at EYCC.
▪ Adults must be present when children are fishing. At least one adult for every 5 children
is recommended. A lifeguard is recommended due to proximity to deep water.
▪ Fishing is “catch and release” only.
▪ If EYCC instructor is not used, the contact person for the rental group must provide
instructions to ALL participants regarding proper “catch and release” procedures:
o Only use barbless hooks.
o Monitor the number of participants along the bank to prevent injuries to
those fishing.
o When you catch a fish, wet your hands prior to handling the fish to prevent
harm to the fish caught.
o Quickly get fish back into the water.
▪ It is the responsibility of the representative of the group to ensure the fishing area is left
clean if the group is doing fishing on their own.
▪ All monofilament line must be placed in the monofilament recycling station. (This station
is not for trash.)
▪ The Everglades Pond is maintained as a natural body of water. Alligators and snakes may
be present. If you are concerned about the wildlife inhabiting the area while you are
fishing, you must stop the activity and move away to a safe location. The camp staff can
be notified of any concerns. Rental groups may not call for the removal of any
animals from the ponds.
• Archery Range
EYCC can provide a certified Level 1 Archery instructor for use of this area at the rate of $25 per
hour with a limit of 10 participants per hour. Use of this area is based on the following
regulations:
▪ A Level 1 USA (or other qualified authorizing agency) Archery Instructor must be on the
archery range during use.
▪ Archery is not recommended for children under age eight. A participant in archery
activities must be old enough to understand safety procedures and handle equipment
correctly. Archery may not be appropriate for some older children.
▪ A ratio of one qualified instructor for each 5 participants on the line shall be maintained.
Instructors must have thorough knowledge of safety practices, equipment use and
technique. A minimum of two adults must be with shooters in the archery area. A
maximum of 5 shooters at a time on the shooting line.
▪ Facilities are to be used only during daylight hours.
▪ All participants must have closed-toe/closed-heel shoes in order to participate on all
ranges.
▪ Hike to range takes 5 minutes. Take some water. Use restrooms before leaving campsite.
▪ A First Aid kit and cell phone (or other emergency contacting device) should be taken to
the range.
▪ After arriving at the archery range, explanation of safety rules and demonstration of
equipment must be completed. Safety rules include:
o Arm guards are recommended.
o Never point a bow or arrow at a person when drawn.
o Participants waiting a turn to shoot must wait behind the archery waiting line and
cannot approach firing line until “approach the line” command is given (2
whistles).
o Arrows are not picked up until “fire when ready” command is given (1 whistle).
o Never draw the string without an arrow; overdrawing or dry firing can occur and
break the bow.
o When aiming the arrow, keep tip pointed toward the target. Shoot only at target,
never at anything else (trees, animals, etc.). Never shoot an arrow straight up into
the air! One never knows exactly where that arrow will fall.
▪ After completing a round, campers place bow on the bow rack and step back behind the
line to wait for others to finish and give command “retrieve arrows” (3 whistles).
▪ Participants must stop before the target line and may not cross it to retrieve arrows until
the command is given.
▪ Monitor all participants until competency is met.
▪ The instructor is responsible for supervising participants using the archery equipment,
carefully monitoring the performance of each participant until competency is
demonstrated.
▪ Archery equipment must be stored in the archery shed and locked when not in use.
o Don’t use broken/cracked arrows. Always check arrows, especially if they have
hit the ground.
o In case of accident, remain calm, take command, and give clear instructions.
• Shooting Range Regulations
Groups wishing to use the shooting ranges must notify the EYCC Director and provide the
proper certification of the individuals supervising this area. The Standard Operating Procedures
Manual will be provided stating all the regulations for each range: Shotgun, Rifle, and
Black powder.
Reservation Form for Rental Use Groups
Name of Group: __________________________________ Group Representative: ________________________________
Address: __________________________________________________________________________________________
(Street) (City) (Zip)
Phone Number: ___________________________________ Email: ___________________________________________
Date(s)requested: (1) __________________________________ (2) ____________________________________________
Estimated Number of people attending from your group: __ _______ Adults _________Children
(Groups will need to provide an exact count 3 weeks prior to event and pay in full upon arrival to use of the facility.)
Please check all that apply for your group and indicate number of participants where requested:
__Cabins # of males__________ # of females______________ (We will assign cabins based on numbers.)
__Tents # of tents ___________ Preferred Tent Site: ____ A ____B____C_____D_____E
__Trail Blazer Island
__Day only (Approximate #______)
Facilities Being Used:
__Dining Hall - (Priority given to groups using Meal plan)
__Classroom - (4- person capacity)
__Pavilion - (Must share unless group is over 100 people)
__Campfire Island - (Friday or Saturday)
Recreation Areas
___Swimming Area (EYCC Staff) ___Archery (EYCC Staff)
___Paddle Sport Area (EYCC Staff)
___Fishing Area (EYCC Staff)
___Activity - On Your Own (Contact Camp Director)
Meals:
___Cooking outdoors using your own equipment and supplies. Kitchen is locked and not available.
___Utilizing EYCC kitchen staff to provide meals based on the rates listed below.
(Meal options will be provided. A minimum of 20 participants required for this service.)
Breakfast: $7 (8 a.m.) Lunch: $8 (12 p.m.) Dinner: $15 (6 p.m.)
MAKE DEPOSIT CHECK of $100 PAYABLE TO: Fish and Wildlife Foundation of Florida
Please return this form with deposit, insurance document, tax exempt and notarized use agreement to:
Everglades Youth Conservation Camp, ATTN: Janice Kerber
12100 Seminole Pratt Whitney Road, West Palm Beach, FL 33412
Briefly describe your program: _______________________________
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12100 Seminole Pratt Whitney Road • West Palm Beach • Florida • 33412
Phone: 561-624-6929 • 561-624-6928
USE AGREEMENT DOCUMENT
Terms, Conditions and Assumption of Risk *Rules for acceptance and participation in programs at Everglades Youth Conservation Camp are the same for everyone
without regard to age, race, color, religion, sex, handicap or national origin.
1. Description of Premises: Florida Fish and Wildlife Conservation Commission (FWC) agrees to permit Sponsor to use
the property known as the Everglades Youth Conservation Camp (Facility) according to the following terms and
conditions. The Use Document includes the use of all improvements to the Facility, except those which FWC expressly
excludes by so notifying the Sponsor’s representative upon his/her arrival at the Facility.
2. Food Service: If Sponsor prepares its own food outside or hires an outside company for preparation of food, Sponsor
assumes all responsibility for any foods prepared and for all activities incident to their preparations and shall hold FWC
and the Facility operator harmless from any and all liability therein.
3. Use of Premises and Schedule: During the term of this document, Sponsor shall use the Facility for conducting a
program of its own design and shall comply with all applicable laws, codes and regulations. Sponsor shall notify the
camp director of the nature of its program and shall promptly supply the camp director with information concerning the
program upon request.
a). FWC prohibits fireworks and explosives at the Facility. Firearms and ammunition are permitted on the EYCC range
only with permission of the Camp Director. Use of the range requires a range master certified in the firearm being
utilized and safety office certifications by an authorized agency.
b). The use of gasoline, flammables, any smoke producing devices and poisonous substances are prohibited.
c). If the swimming is part of the program of the Sponsor, no one shall enter the swimming area unless a qualified
lifeguard, age 18 years or older, is supervising the area. FWC shall, in its sole discretion, determine the minimum
qualifications for said lifeguard, which will generally be a minimum of a Lifeguard Certificate by an authorized agency.
Availability of the swimming area is at the discretion of the camp director and is subject to change.
d). If the paddle sport area is part of the program of the Sponsor, no one shall enter the paddle sport area unless a
qualified paddle sport instructor or lifeguard, age 18 years or older, is supervising the area. FWC shall, in its sole
discretion, determine the minimum qualifications for said instructor, which will generally be a minimum of a Level 1
Instructor for either canoe or kayak by an authorized agency. Availability of the paddle sport areas is at the discretion of
the camp director and is subject to change. Canoes and kayaks are available for use.
e). If the fishing area is part of the program without EYCC staff assistance, the Sponsor agrees to furnish rods, hooks,
bobbers, bait, and other supplies needed for the fishing. Fishing is only permitted in the Everglades pond. Absolutely no
one is permitted to use Legacy Lake for fishing activities. Fishing is permitted for rental use visitors only. A lifeguard is
recommended due to proximity to deep water.
f). If the archery range is part of the program of the Sponsor, no one shall enter the range area unless a qualified archery
instructor is supervising the area. FWC shall, in its sole discretion, determine the minimum qualifications for said
instructor. Availability of the range area is at the discretion of the camp director and is subject to change. Use of the
shooting and archery ranges must be approved by the camp director prior to use.
4. Utilities: FWC shall provide water, electricity and garbage disposal without charge to the Sponsor.
5. Maintenance: FWC shall maintain the Facility in good condition and repair and shall provide janitorial services to the
premises and buildings prior to arrival. FWC shall provide beds, mattresses and other equipment necessary for the
operation of the Facility. Sponsor agrees to assist in keeping the Facility clean and shall leave the Facility free of
defacement.
6. Health and Safety
(a) FWC does not provide medical supervision, treatment, maintenance or dispensing of medications. These
responsibilities belong to the Sponsor.
(b) Sponsor agrees to furnish a qualified adult to provide basic health supervision. A qualified adult is at least 21 years
of age and possesses at least a certificate of training in the principles of first aid and CPR. Sponsor must bring your own
first aid supplies and equipment as well as a container to lock up any medications for your participants.
(c) Sponsor agrees to furnish at least one person, age 18 years of older, who is trained in the principles of first aid, for
each ten participants under 16 years of age.
(d) Sponsor’s contact person shall bring and have available at all times a current list of participants that includes: names
and addresses, emergency contact information and known allergies or health conditions. Also, for each participant
(camper and staff member) under the age of 18 and not accompanied by their parent or guardian, a signed form granting
permission to seek emergency treatment.
(e) Emergency transportation is available through local emergency response groups by dialing 911. Sponsor agrees to
furnish non-emergency transportation.
(f) Sponsor will prohibit smoking/vaping except in designated places and shall warn all persons of the hazards of
indiscriminate smoking at the Facility. Open fires may be built only in the campfire area. It is understood that both FWC
and Sponsor must comply with all lawful orders of appropriate fire control officials.
(g) Use of vehicles at the Facility is restricted to roads and parking areas designated by the Camp Director. Posted speed
limits shall be obeyed.
(h) Once at the Facility, the Sponsor is required to participate in a brief orientation to the Everglades Youth
Conservation Camp’s safety regulations and emergency procedures, led by the Camp Director or designee.
(i) Sponsor is responsible for conducting/implementing the appropriate screening policies for staff/volunteers with the
responsibility for, or who have access to campers.
7. Use Fees and Costs
(a) Guaranteed Minimum Fee: The Guaranteed Minimum Fee is based on the number of persons guaranteed by Sponsor
three weeks prior to arrival. It will be charged to Sponsor even if fewer persons use the Facility than Sponsor
guaranteed, or if Sponsor terminates this Agreement without using the Facility. Payment in full is due upon arrival.
(b) Additional Use Fees: If more persons use the Facility than the Sponsor guaranteed, Sponsor shall pay to FWC an
additional fee. This fee will represent the use of the Facility by the additional persons and will be calculated by totaling
the individual charges for each additional person’s lodging or day use fee.
(c) Bed Tax: For all groups utilizing the cabins or tenting, a 13% bed tax will be added to the final bill based on the
number of people sleeping in the cabins or in tents. Group with tax exemption status must provide written proof at time
of reservation to be exempt from this charge.
(d) Breakage and Damage: Sponsor agrees to pay FWC the amount reasonably necessary to repair or replace property or
equipment damaged or destroyed during Sponsor’s use.
(e) Payment Terms: Sponsor agrees to deliver payment in full to a representative of FWC when Sponsor arrives at
the Facility.
(f) Deposit Policy: A deposit of $100 is required at time of reservation. The deposit will be forfeited for the following
reason(s): failure to notify camp of cancellation within 30 days of rental use.
8. Liability for Injury to Persons or Property
(a) Sponsor agrees to supervise and to assume full control and responsibility for any persons, entities or things other
than FWC personnel or property who/which are, for any reason, on the Facility because of Sponsor’s program or use of
the Facility.
(b) Sponsor agrees to defend, indemnify and hold harmless FWC, the Florida Fish and Wildlife Foundation and its past,
present and future members, directors, officers, employees, agents and independent contractors and its and their
successors, assigns and heirs from and against any harm and/or claim made by any third party arising out of or in any
way connected with the Sponsor’s actions and/or failure(s) to act in respect of its use of the Facility.
(c) For the purpose of this section, “any person” includes, but is not limited to, Sponsor’s agents and employees,
participants in Sponsor’s program and Sponsor’s visitors.
(d) Sponsor will have all group participants sign a Waiver of Liability which must be delivered when group checks in.
9. Miscellaneous
(a) Sponsor warrants that the person signing the Document has the authority to execute the Document on its behalf.
(b) This Document may be altered or amended only by written agreement of both parties.
(c) FWC reserves the right to require that the Sponsor remove from the Facility any person(s) in, or in any way
connected with Sponsor’s group who, in the sole opinion of FWC, is creating a disturbance or who otherwise is
disrupting activities on said Facility. Sponsor agrees to remove unauthorized person(s) from said Facility immediately.
(d) Sponsor agrees that the total number of participants on the premises will not exceed the Facility Building Maximum
capacity at any time.
(e) Sponsor has read all procedures for use of the Everglades Youth Conservation Camp including the
Regulations for specific areas of use such as waterfront, archery, and shooting ranges. Sponsor understands that
it is their responsibility that all volunteers and participants of their event are aware of these procedures and
regulations.
10. Termination
(a) FWC may terminate this Document without any liability prior to or during the event with written notice to Sponsor
either upon a determination by FWC, in its sole and exclusive judgment, that the requirements of the State Fire
Marshall, the Department of Public Health and Safety or any statute, rule or regulation of any federal, state or local
body, imposed undue requirements.
(b). FWC may terminate this Document without any liability prior to or during the event with written notice to Sponsor
either upon a determination by FWC, in its sole and exclusive judgment that the weather conditions may cause unsafe
circumstances for participants or use during such conditions may damage or cause hardship to the Everglades Youth
Conservation Camp.
(c) In the event of cancellation by Sponsor, Sponsor will be released from payment of the Guaranteed Minimum Fee
provided the Camp Director receives written notice of the termination no later than 30 days prior to the event or the
Camp Director re-licenses the same facilities for the same period at the same fee. The Camp Director agrees to use its
best efforts to re-license the Facility in this event.
Please Read, Complete, and Sign:
1. The SPONSOR agrees to pay the amount of $__________ for the use of the Everglades Youth
Conservation Camp for the following activity
on the date(s) of .
2. Planned Activities:
_______
3. The SPONSOR shall indemnify and hold harmless Everglades Youth Conservation Camp, Florida Fish
and Wildlife Conservation Commission, Fish and Wildlife Foundation of Florida and its owners,
employees, agents, officers, and volunteers from and against any and all liability, actions, causes of
actions, debts, claims from and against any and all loss, cost (including attorney’s fees), damages,
expenses and liability (including statutory liability and liability under Workers’ Compensation laws) in
connection with claims for damages as a result of injury or death of any person or property damage to
any property sustained by SPONSOR and/or any persons, which arise from or in any manner grow out
of SPONSOR’S use of the premises by SPONSOR or SPONSOR’S agents, employees, customers or
invitees. In furtherance of this covenant, SPONSOR shall deliver a copy of a receipt for purchase of
liability insurance to (including indemnification liability) at the level of $100,000 per person, $200,000
per incident or occurrence, or evidence of bond or security at that level. Nothing above shall constitute
a waiver of sovereign immunity enjoyed by any agency of the State which may become a party
signatory hereto, as provided by s.768.28, Florida Statutes.
4. I have read the use agreement, policies and procedures and activity operating procedures, and agree to follow
all rules and regulations. I understand that failure to follow these policies will forfeit my deposit.
IN WITNESS WHEREOF the Sponsor hereunto set their hand and seal.
_________________________________________________ ____________________________
Sponsor’s Signature Date
Before me, personally appeared _________ , to me well
known and known to me to be the person described in and who executed the foregoing document on
behalf of ___________________________________________________, and he/she acknowledged to
and before me that he/she executed said document for the purpose therein expressed.
Witness my hand and official seal, this _____________ day of ______________, 20_____.
State of Florida, County of _________________________.
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Notary Public