12 - thhi – tampa hillsborough homeless initiative · 1 weikel, lesa from: weikel, lesa sent:...

1E-1. Public Posting – 15 Day Notification Outside e-snaps – Projects Rejected or Reduced

1) On Friday, September 13, 2019, the CoC posted the FY19 Notice of Inclusion / Exclusion with

Project Scores and Placement on the Priority Listing via email to all project applicants and

posting to the CoC’s website (THHI.org).

This following evidence includes:

• Email to All Project Applicants – sent 9/13/19

• Website Posting – printed 9/13/19

• The FY19 Notice of Inclusion / Exclusion with Project Scores and Placement on the

Priority Listing - This notice states:

o The projects to be included and at what amounts

o Each project score

o No projects were excluded or reduced

2) On Tuesday, September 19, 2019 the CoC posted a CORRECTED FY19 Notice of Inclusion /

Exclusion with Project Scores and Placement on the Priority Listing via email to all project

applicants and posting to the CoC’s website (THHI.org). A correction was needed after an error

in a scoring formula was discovered.

This following evidence of the correction includes:

• Email to All Project Applicants – sent 9/17/19

• Website Posting – printed 9/17/19

• The CORRECTED FY19 Notice of Inclusion / Exclusion with Project Scores and Placement

on the Priority Listing - This notice states:

o The projects to be included and at what amounts

o Each project score

o No projects were excluded or reduced

1

Weikel, Lesa

From: Weikel, Lesa

Sent: Friday, September 13, 2019 12:05 PM

To: [email protected]; [email protected]; [email protected];

[email protected]; [email protected];

[email protected]; [email protected]; [email protected];

[email protected]; [email protected]; [email protected]; [email protected];




[email protected]; Allison L. Maldonado; [email protected]; [email protected]

Cc: Antoinette Hayes Triplett ([email protected]); Byrd, Antonio; Wynn, Ashley; Ramirez,

Andrea; Donovan, Erin; Ramos, Carrie; Santiago, Sergio; Mahabir-Best, Taryn; Johnson,

Kalen; James, Cathy

Subject: FY19 HUD CoC Program - Notice to Project Applicants - FY19 Project

Inclusion/Exclusion List with Project Scores and Project Priority Listing Placement

Attachments: FY19 Notice to Applicants - Project Inclusion-Exclusion List with Project Scores and

Priority Listing Placement.pdf

Importance: High

Good Afternoon Everyone!!!!!

Thank you for completing and submitting a new and/or renewal project(s) for the FY19 HUD CoC Program Competition.

The FY19 HUD-CoC Program Competition NOFA states that all project applicants must be notified, no later than 15 days

(September 15, 2019) before the FY19 application deadline (September 30,2019), of whether their project application(s)

“will be accepted and ranked on the CoC Priority Listing, rejected or reduced.”

The Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and collaborative applicant for the

Tampa/Hillsborough County CoC, hereby issues, on September 13, 2019, the attached Notice to Project Applicants –

FY19 Project Inclusion/Exclusion List with Project Scores and Project Priority Listing Placement

This notice is also posted on THHI’s website at https://thhi.org/2019-hud-coc-program-competition/.

THHI will send out a separate email outlining the next steps for all projects.

Respectfully,

Lesa Weikel Senior Program Manager Tampa Hillsborough Homeless Initiative

PO Box 1110

Tampa, FL 33601-1110

________________

P: (813) 223-6115

D: (813-274-6999

F: (813) 223-6178

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Weikel, Lesa

From: Weikel, Lesa

Sent: Tuesday, September 17, 2019 12:56 PM

To: [email protected]; [email protected]; [email protected];



[email protected]; [email protected]; [email protected]; [email protected];




[email protected]; Allison L. Maldonado; [email protected]; [email protected]


Andrea; Donovan, Erin; Ramos, Carrie; Santiago, Sergio; Mahabir-Best, Taryn; Johnson,

Kalen; James, Cathy

Subject: Correction - Notice to Project Applicants - Project Inclusion/Exclusion List with Project

Scores and Project Priority Listing Placement

Attachments: CORRECTED - FY19 Notice to Applicants - Project Inclusion-Exclusion List with Project

Scores-Priority List Placement.pdf

Good Afternoon Everyone,

A CORRECTED Notice to Project Applicants - Project Inclusion/Exclusion List with Project Scores and Project Priority

Listing Placement is being released today, 9/17/19, after an error in the Project Performance ScoreCard was found

related to the Match scoring criteria.

This correction affected the score of 1 project – HOME 3-PHAME. With this correction, the HOME3-PHAME project

moved up 1 position. This correction does not result in any movement of projects related to their Tier placement.

Respectfully,


PO Box 1110

Tampa, FL 33601-1110

________________

P: (813) 223-6115

D: (813-274-6999

F: (813) 223-6178

E: [email protected]

W: THHI.org

Facebook: https://www.facebook.com/THHIorg

Twitter: https://www.twitter.com/THHIorg

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9/17/2019 2019 HUD CoC Program Competition – THHI

https://thhi.org/2019-hud-coc-program-competition/ 1/3

2019 HUD CoC Program Competition

THHI’s 2019 Universal Request For Proposals (RFP) – FY 2019 HUD Continuum of Care

Program Competition – Addendum #1 – Tampa/Hillsborough County CoC’s New/Renewal

Application Process

Today, Friday, July 19, 2019, the Tampa Hillsborough Homeless Initiative (THHI), as the lead

agency and HUD Collaborative Applicant, is releasing the FY2019 – HUD-CoC Program

Competition Tampa/Hillsborough County CoC’s New/Renewal Application Process

Please carefully review the FY2019 – HUD-CoC Program Competition Tampa/Hillsborough

County CoC’s New/Renewal Application Process for all critical dates and requirements for

NEWSLETTER VOLUNTEER DONATE NOW

Search here..

https://thhi.org/wp-content/uploads/2019/07/FY2019-HUD-CoC-Program-Competition-New-and-Renewal-Application-Process-Instructions-FINAL.pdf


http://www.thhi.org/

http://visitor.r20.constantcontact.com/d.jsp?llr=iym7dwbab&p=oi&m=1101327643400&sit=79s497obb&f=5d8cbc6f-9b51-4034-a720-63068ce4ec43

https://thhi.org/volunteer/

https://www.networkforgood.org/donation/ExpressDonation.aspx?ORGID2=593651378&vlrStratCode=YEbAyuQhAMGEelXgGZuoYBRhjsjMy9W0d6p4ALZGXifIZWwhbA71T23gsECLF9RF

https://www.facebook.com/thhiorg

https://twitter.com/thhiorg



all New and Renewal Projects for the FY2019 HUD CoC Program Competition.

A MANDATORY TECHNICAL ASSISTANCE Workshop for all HUD-CoC Program Project

Applicants (new and renewal) will be held on Thursday, July 25,2019 at 2:00 PM at THHI,

601 E. Kennedy Blvd., 24th Floor, Tampa, FL 33602. Please note that direct grantees as well

as sub-recipients of CoC Program-Funded Renewal Programs are required to attend this

meeting.

FY19 HUD CoC Competition Documents

(as referenced in the FY2019 – HUD-CoC Program Competition Tampa/Hillsborough

County CoC’s New/Renewal Application Process)

FY19 HUD CoC Competition – THHI Staff LiaisonsFY19 HUD CoC Competition – Application Submission ChecklistFY19 HUD CoC Competition – Performance Scorecard InstructionsFY19 HUD CoC Competition – Project Performance Scorecard – Google Form ExampleFY19 HUD CoC Competition – Canned CoC-APR (2018) – ExampleFY19 HUD CoC Competition – HIC – FL-501 for Project ScoringFY19 HUD CoC Competition – Entry Exit Report – NOFA 2019 TemplateFY19 HUD CoC Competition – Housing First/Low Barrier QuestionnaireFY19 HUD CoC Competition – Instructions for Finding Project’s eLOCCS Information GuideFY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings andCommittee Meetings (July 2018 -June 2019)

FY19 HUD CoC Competition: [Blank] CoC Consolidated Application – The Collaborative

Applicant must provide information about the CoC planning body, governance structure,

overall performance, and the strategic planning process. The Consolidated Application is

scored and will determine the order in which CoCs are funded.

FY19 – Notice of Inclusion/Exclusion to Project Applicants

The FY19 HUD-CoC Program Competition NOFA states that all project applicants must be

noti�ed no later than 15 days before the FY19 application deadline (September 30, 2019) of

https://thhi.org/wp-content/uploads/2019/07/FY19-HUD-CoC-Competition-THHI-Staff-Liaisons.pdf

https://thhi.org/wp-content/uploads/2019/07/FY19-HUD-CoC-Competition-Project-Application-Checklist-FINAL.pdf

https://thhi.org/wp-content/uploads/2019/07/FY2019-HUD-COC-Program-Project-Performance-ScoreCard-Instructions-FINAL.pdf

https://thhi.org/wp-content/uploads/2019/07/FY19-HUD-CoC-Competition-Project-Performance-Scorecard-Google-Forms_EXAMPLE.pdf

https://thhi.org/wp-content/uploads/2019/07/FY19-HUD-COC-Competition-COC-APR_EXAMPLE.pdf

https://thhi.org/wp-content/uploads/2019/07/FY19-HUD-COC-Competition-HIC-FL-501-for-Project-Scoring.pdf

https://thhi.org/wp-content/uploads/2019/07/FY19-HUD-COC-Competition-Entry-Exit-Report-NOFA-2019_TEMPLATE.pdf

https://thhi.org/wp-content/uploads/2019/07/FY19-HUD-COC-Competition-Housing-First-Low-Barrier-Questionaire-FINAL.pdf

https://thhi.org/wp-content/uploads/2019/07/FY19-HUD-CoC-Competition-Instructions-to-finding-Project-eLOCCS-information.pdf

https://thhi.org/wp-content/uploads/2019/07/FY19-HUD-CoC-Competition-%E2%80%93-CoC-Agency-Attendance-at-Monthly-CoC-Meetings-and-Committee-Meetings.pdf

https://thhi.org/wp-content/uploads/2019/09/FY-2019-BLANK-CoC-Consolidated-Application.pdf



THHI Privacy Policy | UNITY Privacy Policy | THHI Careers

whether their project application(s) “will be accepted and ranked on the CoC Priority Listing,

rejected or reduced.”

The Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and collaborative

applicant for the Tampa/Hillsborough County CoC will post the FY19 Notice of

Inclusion/Exclusion by 4:00 PM on Friday, September 13, 2019.


applicant for the Tampa/Hillsborough County CoC, hereby issues, on September 13, 2019,

the FY19 Notice to Project Applicants – Project Inclusion-Exclusion List with Project

Scores and Project Priority Listing Placement.

Correction – Notice to Project Applicants – Project Inclusion/Exclusion List with Project

Scores and Project Priority Listing Placement

A CORRECTED Notice to Project Applicants – Project Inclusion/Exclusion List with

Project Scores and Project Priority Listing Placement is being released today, 9/17/19,

after an error in the Project Performance ScoreCard was found related to the Match scoring

criteria.

This correction affected the score of 1 project – HOME 3-PHAME. With this correction, the

HOME3-PHAME project moved up 1 position. This correction does not result in any

movement of projects related to their Tier placement.

Tampa Hillsborough Homeless Initiative © 2017. ALL RIGHTS RESERVED.

https://thhi.org/thhi-policy/

https://thhi.org/unity-privacy-policy/

https://thhi.org/thhi-job-openings



https://thhi.org/wp-content/uploads/2019/09/FY19-Notice-to-Applicants-Project-Inclusion-Exclusion-List-with-Project-Scores-and-Priority-Listing-Placement.pdf

https://thhi.org/wp-content/uploads/2019/09/FY19-Notice-to-Applicants-Project-Inclusion-Exclusion-List-with-Project-Scores-and-Priority-Listing-Placement.pdf

https://thhi.org/wp-content/uploads/2019/09/CORRECTED-FY19-Notice-to-Applicants-Project-Inclusion-Exclusion-List-with-Project-Scores-Priority-List-Placement.pdf

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1E-1. – Public Posting – 30-Day Local Competition Deadline

• Email to All Project Applicants on 7/19/19

• Website Posting on 7/19/19

• FY2019 HUD CoC Program Competition – Tampa/Hillsborough County CoC New/Renewal Application Process Instructions – included with 7/19/19 posting

1

Weikel, Lesa

From: Weikel, Lesa

Sent: Friday, July 19, 2019 3:23 PM

To: '[email protected]'; '[email protected]'; '[email protected]';

'[email protected]'; '[email protected]';

'[email protected]'; '[email protected]'; '[email protected]';






'[email protected]'; '[email protected]'


Andrea; Donovan, Erin; Ramos, Carrie; Mahabir-Best, Taryn; Santiago, Sergio; James,

Cathy

Subject: FY 2019 HUD Continuum of Care Program Competition – Tampa/Hillsborough County

CoC’s New/Renewal Application Process

Attachments: FY2019 - HUD-CoC Program Competition - New and Renewal Application Process

Instructions - FINAL.pdf; FY19 HUD CoC Competition - THHI Staff Liaisons.pdf

Importance: High


As most of you know, HUD released their FY2019 CoC Program Competition NOFA on Wednesday, July 3, 2019. Today,

Friday, July 19, 2019, the Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and HUD Collaborative

Applicant, is releasing the FY2019 – HUD-CoC Program Competition - Tampa/Hillsborough County CoC’s New/Renewal

Application Process.

You are receiving this email because your agency has at least 1 project (new or renewal) that is eligible to be included in

our CoC’s FY2019 HUD CoC Program Competition Application. If you are not the right person at your agency for this

process, please forward as needed to ensure the appropriate staff at your agency has all the necessary information.

Please carefully review the attached FY2019 – HUD-CoC Program Competition Tampa/Hillsborough County CoC’s

New/Renewal Application Process for all critical dates and requirements for all New and Renewal Projects for the

FY2019 HUD CoC Program Competition.

A MANDATORY TECHNICAL ASSISTANCE Workshop for all HUD-CoC Program Project Applicants (new and renewal) will

be held on Thursday, July 25, 2019 at 2:00 PM at THHI, 601 E. Kennedy Blvd., 24th Floor, Tampa, FL 33602. Please note

that direct grantees as well as sub-recipients of CoC Program-Funded Renewal Programs are required to attend this

meeting.

FY19 HUD CoC Competition Documents - as referenced in the FY2019 – HUD-CoC Program Competition

Tampa/Hillsborough County CoC’s New/Renewal Application Process have been posted on THHI’s website at

http://thhi.org/2019-hud-coc-program-competition.

• FY19 HUD CoC Competition – THHI Staff Liaisons (also attached)

• FY19 HUD CoC Competition – Application Submission Checklist

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• FY19 HUD CoC Competition – Performance Scorecard Instructions

• FY19 HUD CoC Competition - Project Performance Scorecard - Google Form Example

• FY19 HUD CoC Competition - Canned CoC-APR (2018) – Example

• FY19 HUD CoC Competition - HIC – FL-501 for Project Scoring

• FY19 HUD CoC Competition - Entry Exit Report - NOFA 2019 Template

• FY19 HUD CoC Competition - Housing First/Low Barrier Questionnaire

• FY19 HUD CoC Competition - Instructions for Finding Project’s eLOCCS Information Guide

• FY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings and Committee Meetings

(July 2018 -June 2019)

If you have any questions, please contact your assigned staff liaison list on the THHI staff liaisons document.

Respectfully,


PO Box 1110

Tampa, FL 33601-1110

________________

P: (813) 223-6115

D: (813-274-6999

F: (813) 223-6178


W: THHI.org



The information transmitted is intended only for the named person or entity only. This message may contain confidential, proprietary or

legally privileged material. If you have received this message in error please contact the sender, and delete all affiliations with the e-mail

immediately. Any review, use, disclose, distribution or other use of this e-mail is prohibited.






Application Process







Search here..









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meeting.























Tampa Hillsborough Homeless Initiative (THHI)

Continuum of Care Lead Agency

2019 Universal Request For Proposals (RFP)

FY 2019 HUD Continuum of Care Program Competition – Addendum #1

Tampa/Hillsborough County CoC’s New/Renewal Application Process

FRIDAY, JULY 19, 2019

New and Renewal Project Application Submission to CoC Deadline:

3:00 PM, FRIDAY, AUGUST 30, 2019

Complete CoC Consolidated Application Submission Due to HUD –

Submitted by THHI:

8:00 PM, MONDAY, SEPTEMBER 30, 2019

Tampa Hillsborough Homeless Initiative

601 East Kennedy, 24th Floor

Tampa, Florida 33602

www.THHI.org

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FL 501 – Tampa/Hillsborough County CoC: FY19 HUD-CoC Program Competition – New/Renewals Project Process

Page 2 of 20

UPDATED – 7/19/19






Friday, July 19, 2019

As indicated in the original THHI 2019 Universal RFP Document (March 26, 2019), additional

information, timeline and processes would be provided specific to the FY 2019 HUD-CoC Program

Competition once the NOFA was released by HUD. HUD released the FY 2019 HUD-CoC Program

Competition NOFA on July 3, 2019. All HUD documents related to the FY 2019 HUD-CoC Program

Competition can be accessed on HUD’s FY 2019 Continuum of Care (CoC) Program Competition: Funding

Availability webpage at:

https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-

competition/#nofa-and-notices

This addendum is not intended to cover all items as specified in HUD’s NOFA, but rather to establish

the Tampa/Hillsborough County Continuum of Care’s local process based on HUD’s NOFA

requirements. Therefore, project applicants – both those that are direct grantees and those that are

sub-recipients to THHI, MUST read the NOFA to fully understand all elements of the overall Application

process, as well as those specific to project applications.

FUNDING AVAILABLE Approximately $2.3 billion is available in this FY 2019 CoC Program Competition CoC (HUD FY19 NOFA),

including up to $50 million available for Domestic Violence (DV) Bonus projects, described in Section

III.C.3.h of the HUD FY19 NOFA NOFA. HUD may add to the total amount with available funds that have

been carried over or recaptured from previous fiscal years. All requirements in the FY 2019 application

process, including requirements for the entire CoC Consolidated Application and the total amount of

funds available, are included in HUD FY19 NOFA.

HUD will continue to require Collaborative Applicants to rank all projects, except CoC planning and

Unified Funding Agency (UFA) Costs in two tiers as described in Sections II.B.10.a and b of the HUD FY19

NOFA.

a. Tier 1: Tier 1 is equal to 100 percent of the combined Annual Renewal Amounts for all projects

eligible for renewal for the first time plus 94 percent of the combined Annual Renewal Amounts

for all other projects eligible for renewal.


Page 3 of 20

UPDATED – 7/19/19

b. Tier 2: Tier 2 is the difference between Tier 1 and the CoC’s ARD plus any amount available for

CoC Bonus projects (not including amounts available for DV Bonus projects) and before

adjustments are made to permanent housing leasing, operating, and rental assistance budget

line items based on changes to Fair Market Rent (FMR) as described in Section III.K of this NOFA.

Estimated funding available for the Tampa/Hillsborough County Continuum of Care in HUD’s FY 2019

CoC Program Competition is as follows:

Estimated Annual Renewal Demand (ARD) $ 6,136,796.00

Tier 1

Annual Renewal Amount (ARA) of First Time Renewals + 94% of Remaining

Annual Renewal Demand (ARD)

ARA of First Renewal Total $ 582,397.00

Remaining ARD (ARD minus First Renewal ARA Total) $ 5,554,399.00

94% of Remaining ARD $ 5,221,135.06

Tier 1 Total = ARA of First Time Renewals + 94% of

Remaining ARA $ 5,803,532.06

Tier 2

ARD minus Tier 1 + CoC Bonus (not including DV Bonus)

Remaining of ARD $ 333,263.94

CoC Bonus Project $ 370,913.00

Total Tier 2 $ 704,176.94

Tier 1 + Tier 2 Total $ 6,507,709.00

DV Bonus Project(s) $741,825.00

(Note: While the amount of DV Bonus projects funding available is not included in HUD’s Tier

amounts, the project(s) are still expected to be ranked and can fall into either Tier 1 or 2. Please refer

to the NOFA for additional information.)

CoC Planning Amount $222,548.00 (Note: only eligible for the Collaborative Applicant/CoC Lead; is excluded by HUD from the scoring

and ranking process)

Total Available for the Tampa/Hillsborough County CoC in

HUD’s FY1 CoC Program Competition $ 7,472,082.00

All numbers above are as published by HUD in their “FY 2019 CoC Program Competition Estimated ARD

Report” (https://www.hudexchange.info/resource/5845/fy-2019-coc-program-competition-estimated-

ard-report/) which “provides the Preliminary Pro Rata Need (PPRN), Estimated ARD, Tier 1, CoC Bonus,

Domestic Violence (DV) Bonus, and CoC Planning amounts for each CoC listed.


Page 4 of 20

UPDATED – 7/19/19

CRITICAL DATES AND DEADLINES

FY19 CoC Program Competition

Timeline and Critical Dates Day Date Time

HUD Released the FY19 CoC Program Competition NOFA Wednesday 7/3/19 N/A

HUD Opens Esnaps Access WEEK OF JULY 8, 2019

THHI releases the Tampa/Hillsborough County CoC 2019

Universal RFP Addendum for the 2019 CoC Program

Competition

Friday 07/19/2019

MANDATORY Workshop for all CoC project Applicants

(renewal and new projects) Thursday 07/25/2019 2:00 PM

Deadline for all Project Applications (renewal and new) to

be submitted to the CoC

(no later than 30 days before the application deadline)

Friday 08/30/2019 3:00 PM

CoC Ranking and Review Committee Completes Project

Application Scoring Wednesday 09/04/2019 10:00 AM

THHI Application Review Board Completes CoC Priority

Listing based on Application Scoring Tuesday 09/10/2019 12:00 PM

CoC Project Priority Listing Presented to THHI Board of

Directors Thursday 09/12/2019 4:00 PM

CoC Notification to Project Applicants - Written

Notification to All Project Applicants whether their project

application(s) will be accepted and ranked, rejected or

reduced on the CoC Priority Listing

(no later than 15 days before the application deadline)

Friday 09/13/2019 4:00 PM

Post Complete Application to THHI Website

(at least 2 days prior to submission) Friday 09/27/2019 8:00 PM

HUD FY19 CoC NOFA Submission Deadline Monday 09/30/2019 8:00 PM

Note: Labor Day Holiday is Monday, September 2

TECHNICAL ASSISTANCE The following technical assistance is available to assist in completing/submitting New and Renewal

Project application for the FY 2019 HUD-CoC Program Competition:

1) MANDATORY TA Workshop for all HUD-CoC Program Project Applicants (new and renewal) will

be held on Thursday, August 25, 2019 at 2:00 p.m. at THHI, 601 E. Kennedy Blvd., 24th Floor,

Tampa, FL 33602. Please note that direct grantees as well as sub-recipients of CoC-Funded

Renewal Programs are required to attend this meeting.

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Page 5 of 20

UPDATED – 7/19/19

2) THHI Staff Liaison

All CoC-Renewal Applicants will have a THHI Staff Liaison assigned to them (see attached Staff

Liaison List document) that will be able to assist in answering questions related to the renewal

application submission and who will provide a review of your project’s application.

All-CoC-Renewal Applicants will be required to add their THHI Staff Liaison as a registrant in the

e-snaps system, at least during the CoC Program Competition period, to make the project

application review process more efficient by cutting down on wait time between

communications.

3) HUD FY19 NOFA Resources

The HUD FY 2019 Continuum of Care (CoC) Program Competition: Funding Availability webpage

includes the following NOFA resources:

• FY 2019 CoC Program Finding of No Significant Impact (FONSI)

• FY 2019 CoC Program NOFA

• CoC Program Collaborative Applicant Registration Notice

• CoC Program Unified Funding Agency (UFA) Registration Notice

• CoC Program High Performing Community (HPC) Registration Notice

• FY 2019 Continuums of Care Names and Numbers

• FY 2019 Geographic Codes

• FY 2019 Geo Codes and Preliminary Pro Rata Need Amounts

• FY 2019 CoC Program Competition Estimated ARD Report

All documents listed above are available on HUD’s e-snaps: CoC Program Applications and

Grants Management System - FY 2019 Continuum of Care (CoC) Program Competition: Funding

Availability page which can be found at https://www.hudexchange.info/programs/e-snaps/fy-

2019-coc-program-nofa-coc-program-competition/#application-supporting-documents

New and Renewal Project Applicants should read the FY 2019 CoC Program Competition NOFA

in its entirety to gain a comprehensive understanding of all requirements and components. It

is also necessary to read the CoC Program Interim Rule to ensure compliance with CoC

Program requirements.

The overall CoC score, which is a primary factor in both HUD’s process of scoring Tier 2 and new

projects, is based on a complex scoring formula. How the overall CoC Application score is determined

in detailed in HUD’s NOFA.

4) HUD FY19 e-snaps Specific Resources for the CoC Program Competition

The electronic grants management system used by HUD’s Office of Special Needs Assistance

Programs (SNAPS) is known as e-snaps. HUD has posted the following guides related to

completing the CoC Submission Requirements using e-snaps.

• Updating CoC and Project Applicant Information - Resources for updating Applicant

Profiles, intended for organizations with funding, those that intend to apply for funding,

and Collaborative Applicants.


Page 6 of 20

UPDATED – 7/19/19

• Registering the Continuum of Care (only for the CoC) - Resources for CoC Registration

and CoC Review, specifically for the Collaborative Applicant.

• Submitting the CoC Consolidated Application - Resources for Collaborative Applicants to

assist with the CoC Consolidated Application, which consists of the CoC Application and

the CoC Priority Listing.

• Submitting Applications for Project Funding - Resources for project applicant

organizations who intend to apply for project funding, including renewals, new projects,

CoC Planning funds, and UFA funds.

• How To: Technical Guides - Resources for all e-snaps users to assist with e-

snaps technical functions.

• Special Topics: Resources for specific application topics.

Project applicants should consult the “Submitting Applications for Project Funding” resource page for

more detailed resources for completing Project Applications, which can be found at:

https://www.hudexchange.info/programs/e-snaps/

5) CoC Program Resources (Overall Regulations, trainings and Resources)

HUD has information and resource material available via their Continuum of Care Program

webpage on the HUD Exchange that includes operation regulations, trainings and resources

related to 24 CFR part 578 (CoC Program Regulations), including:

• CoC Program Eligibility Requirements - including eligible program types and costs;

• CoC Program Laws, Regulations and Notices - Including McKinney-Vento and CoC

regulations;

• Other CoC training materials; and

• CoC FAQs

These resources can be found at https://www.hudexchange.info/programs/coc/ and all project

applicants are strongly encouraged to review these informational and resource materials.

HUD's HOMELESS POLICY AND PROGRAM PRIORITIES HUD’s FY 2019 CoC Program Competition Notice, Section II, outlines HUD’s Homeless Policy and

Program Priorities, including the following listed below. Please refer to HUD’s NOFA for more

information on each of the listed Policy and Program Priorities.

A. Policy Priorities

1. Ending homelessness for all persons.

2. Creating a systemic response to homelessness

3. Strategically allocating and using resources

4. Using an evidence-based approach

5. Increasing Employment

6. Providing flexibility for Housing First with Service participating requirements


Page 7 of 20

UPDATED – 7/19/19

B. CoC Program Implementation. HUD highlights important information that applicants should

consider as they are preparing the FY 2019 CoC Application and project applications(s).

TAMPA/HILLSBOROUGH COUNTY CoC’s PRIORITIES

As the Collaborative Applicant and CoC Lead Agency for the Tampa/Hillsborough County CoC, THHI is

committed to making homelessness rare, brief and non-recurring. This requires THHI to continually

assess the community needs, available resources, and balance competing priorities of the overall system

to strategically align resources to the priorities and needs.

The Tampa/Hillsborough County CoC goals (aligned with the HOME, Together the Federal Strategic Plan

To Prevent And End Homelessness) have been presented, in draft form, to the Tampa/Hillsborough CoC

and community multiple times in the past several years and these goals continue to be the focus of the

CoC’s overall efforts.

The Tampa/Hillsborough County Continuum of Care Five Year Plan on Homelessness identified six (6)

goals to make homelessness rare, brief, and non-recurring among:

• Veterans

• Chronically Homelessness

• Unaccompanied Youth

• Families

• Unsheltered Homeless Persons, and

• Add at least 500 permanent, affordable housing units for persons emerging from

homelessness

In order to accomplish this, THHI must identify and select projects, based on a project’s:

• impact on improving system performance and performance measurements,

• performance data of existing projects, project type, cost effectiveness, past

monitoring/audits, and

• the community needs and vulnerabilities

Recognizing HUD’s obvious emphasis on Survivors of Domestic Violence (DV), THHI will also take into

account the level in which a project considers the needs and vulnerabilities of those with a history of

victimization such as domestic violence, sexual assault, criminal histories, and chronic homelessness and

how they are prioritized for housing and services.

REALLOCATION

As stated in THHI’s 2019 Universal RFP, the FY 2019 CoC Program Reallocation Policy is:

Reallocation of HUD CoC funding provides CoC’s with the opportunity to 1) reallocate excess

funding and 2) to move funding from low performing projects to new projects with the intent that

the new project(s) will be higher performing. Reallocation can be done either through voluntary

reallocation or through forced reallocation based on a CoC’s published reallocation process for low

performing projects. HUD examines and considers a CoC’s ratio of reallocation when scoring a

CoC’s Application, as it demonstrates to HUD that CoC’s are consistently evaluating the

effectiveness of the funding awarded to a CoC’s projects and working to ensure that all HUD CoC

funded projects are being used to effectively end homelessness.


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UPDATED – 7/19/19

For the FY 2019 HUD CoC Cycle, the CoC will focus on voluntary reallocation, as described below:

• Excess Funding Awards – HUD CoC funded projects, including those where the agency is a

direct HUD recipient and/or a THHI Sub-recipient, should review their current renewal

amount compared to their actual expenses over the past 2 funded years. If a project has

not expended all funding awarded, that agency should consider the actual amount needed

to fulfill their grant outcomes, including serving the same number of clients/households

as well as units to determine what, if any amount, can be reallocated to a new CoC project.

• Low Performing Projects – CoC Projects that have consecutively been in Tier 2 based on

ranking and scoring of their projects should consider voluntarily reallocating their funding

in the FY 2019 funding competition. The funding decisions for projects in Tier 2 will always

fall to HUD, based on the criteria they established in the NOFA and are always at risk of a

decision by HUD to not renew. While HUD has not indicated they will consider a project’s

previous application project ranking when making their Tier 2 funding decisions, it is also

not outside the realm of possibility for HUD to do so as they continue to focus their funding

decisions on high performing projects.

Reallocated funding will be utilized for New Projects as allowable under HUD’s FY 2019 NOFA, with

any new project to be selected from new project proposals received as part of this RFP. An agency

that voluntarily chooses to provide funding for reallocation may submit a new project proposal

that will be considered for the reallocated funding, but is not guaranteed to be selected.

REALLOCATED FUNDING DETERMINATION

The 2019 Universal RFP required ALL CoC renewal projects to submit a Letter of Intent to Renew to THHI

by 3:00 P.M. on Friday, April 26, 2019 to include the amount of renewal funding they wanted to renew.

THHI received the required Letter of Intent to Renew from all projects and all projects indicated the

desire to renew their project for its full/allowable renewal amount. Therefore no reallocated funding

will be available for the FY19 HUD CoC Program Competition Application for our CoC.

ELIGIBLE PROJECTS for the Tampa/Hillsborough County CoC – NEW and

RENEWAL

New Projects:

The FY 2019 NOFA allows for CoC’s to apply for new funding and/or projects through reallocation,

CoC Bonus and Domestic Violence (DV) Bonus. Additionally, HUD’s NOFA allows for new projects to

be completely new projects, or an expansion of a project currently funded through the CoC Program

or expansion of a project not currently receiving CoC Program Funds. New projects can include an

expansion of an existing CoC or non-CoC Program funded project.

The following new project types, based on the type of funding (Reallocation, CoC Bonus and DV

Bonus), are eligible for submission as a new project:

New Projects Created Through Reallocation or CoC Bonus. New project applications may be created

through the reallocation process or as CoC bonus projects:


Page 9 of 20

UPDATED – 7/19/19

(a) Permanent housing-permanent supportive housing (PH-PSH) projects that meet the

requirements of Dedicated PLUS as defined in Section III.C.3.f of this NOFA or where 100 percent

of the beds are dedicated to individuals and families experiencing chronic homelessness, as

defined in 24 CFR 578.3.

(b) CoCs may create new permanent housing-rapid rehousing (PH-RRH) projects that will serve

homeless individuals and families, including unaccompanied youth;

(c) Joint TH and PH-RRH component projects as defined in Section III.C.3.m of this NOFA to better

serve homeless individuals and families, including individuals or families fleeing or attempting to

flee domestic violence, dating violence, sexual assault, or stalking who meet the following criteria:

(i) residing in a place not meant for human habitation;

(ii) residing in an emergency shelter;

(iii) person meeting the criteria of paragraph (4) of the definition of homeless, including

persons fleeing or attempting to flee domestic violence, dating violence, sexual assault,

or stalking;

(iv) residing in a transitional housing project that is being eliminated; 29 of 84

(v) residing in transitional housing funded by a Joint TH and PH-RRH component project

as defined in Section III.C.3.m of this NOFA; or

(vi) receiving services from a VA-funded homeless assistance program and met one of the

above criteria at initial intake to the VA’s homeless assistance system.

(d) Dedicated HMIS project for the costs at 24 CFR 578.37(a)(2) that can only be carried out by the

HMIS Lead, which is the recipient or subrecipient of an HMIS grant, and that is listed on the HMIS

Lead form in the CoC Applicant Profile in esnaps.

(e) Supportive services only (SSO-CE) project to develop or operate a centralized or coordinated

assessment system.

New Projects for DV Bonus. New projects that want to be considered for the DV Bonus, may be:

(a) Permanent Housing-Rapid Re-Housing projects (PH-RRH) dedicated to serving survivors of

domestic violence, dating violence, sexual assault, or stalking that are defined as homeless at 24

CFR 578.3;

(b) Joint TH and PH-RRH component (TH-RRH) projects as defined in Section III.C.3.m of this NOFA

dedicated to serving survivors of domestic violence, dating violence, sexual assault, or stalking

that are defined as homeless at 24 CFR 578.3; or

(c) Supportive service only-coordinated entry (SSO-CE) project to implement policies, procedures,

and practices that equip the CoC’s coordinated entry to better meet the needs of survivors of

domestic violence, dating violence, sexual assault, or stalking.

Tampa/Hillsborough County CoC Eligible New Project Selection Process

THHI’s 2019 Universal RFP is the primary solicitation process for determining eligible projects for

HUD’s CoC Program Competition. As part of the annual Universal RFP process, THHI requests and

solicits project proposals for which:

1) Funding has already been secured by THHI to be awarded.

2) Funding is anticipated to be secured by THHI, including the CoC Program funds anticipated to be

available for new and renewal projects through HUD’s NOFA process.

3) Future funding availability is unknown to THHI; however, the project(s) must meet a gap to

improve the overall system performance of the CoC. These proposals are referred to as pipeline

projects.


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UPDATED – 7/19/19

The annual Universal RFP process is utilized to increase system coordination and effectiveness in order

to strategically align community resources on an annual basis.

All proposals submitted during the Universal RFP process are scored and selected according to the

written Universal RFP process. Based on this process, projects are selected for conditional award by

THHI’s Board of Directors. From the conditional awards, some projects are selected to be awarded

funding that is already available. Other projects (or components) for which funding is not available

become pipeline projects to be considered when and if other appropriate and applicable funding

becomes available. For example: a proposed project may include the components of street outreach,

emergency shelter and rapid rehousing. However, funding may only be available for the rapid

rehousing component, and they may be awarded funding for only the rapid rehousing component.

When a funding source or opportunity becomes available for a new project for which THHI did not

receive a proposal for during the most recent Universal RFP cycle, a project will be selected based on

a project’s:

• impact on improving system performance and performance measurements of the CoC,

• performance data of existing projects, project type, cost effectiveness, past

monitoring/audits, and

• the community needs and vulnerabilities

Utilizing the process and philosophy stated above, THHI has identified and previously conditionally

selected the following organizations to submit new project applications to apply for the available CoC

Bonus and DV Bonus funding in our CoC’s FY19 Continuum of Care Program Competition application:

• CoC Bonus – DACCO Behavioral Health for PH – Rapid Rehousing

• DV Bonus - The Spring of Tampa Bay – PH – Rapid Rehousing

All new projects will be submitted with THHI as the grantee and the submitting agency as the sub-

recipient. The sub-recipient will be responsible for ensuring 100 percent of the required match for

the project’s full grant award is met. The allowable admin funding will be split 50/50 between THHI

and the sub-recipient agency.

Renewal Projects:

THHI’s Universal RFP process also included the opportunity for current CoC Program funded projects,

both those that are direct HUD grantees and those that are THHI’s CoC Program Funded sub-

recipients, to indicate their intention to renew by submitting a Letter of Intent to Renew. All projects

currently receiving CoC Program Funds did submit a Letter of Intent to Renew during the process.

Based on the above, the CoC Renewal Projects listed below are eligible to submit applications for the

Tampa/Hillsborough County CoC Scoring and Ranking Process for inclusion in the Tampa/Hillsborough

County CoC’s FY19 Consolidated CoC Application.


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UPDATED – 7/19/19

PH – Permanent Housing; PSH – Permanent Supportive Housing; RRH – Rapid Rehousing; SSO –

Supportive Services Only; CE- Coordinated Entry; HMIS – Homeless Management Information System

Agency Sub-Recipient

(if applicable) Project Name Project Type

Amount of

Renewal

Funding

Agency for

Community

Treatment Services

n/a Hillsborough County

Permanent Housing Program

PSH-Project

Based $124,839

Agency for

Community

Treatment Services

n/a H.E.A.R.T PSH - Leasing $1,852,491

Catholic Charities

Diocese of St.

Petersburg, Inc.

n/a Pathways Rapid Rehousing

Program RRH $991,353

Housing Authority

of the City of Tampa n/a TRA Collaborative

PSH – Rental

Assistance $323,268

Housing Authority

of the City of Tampa n/a TRA Collaborative 2004

PSH – Rental

Assistance $174,893

Tampa Hillsborough

Homeless Initiative,

Inc.

Agency for

Community

Treatment

Services

More H.E.A.R.T. PSH – Leasing $441,066

Tampa Hillsborough


Inc.

Catholic

Charities

Diocese of St.

Petersburg,

Inc.

Hillsborough Pathways to

Housing RRH $84,789

Tampa Hillsborough


Inc.

Catholic

Charities

Diocese of St.

Petersburg,

Inc.

Hillsborough Pathways For

Youth RRH $240,351

Tampa Hillsborough


Inc.

Dawning

Family

Services

A Path for Families RRH $342,046

Tampa Hillsborough


Inc.

Gracepoint

Wellness HOME3-PHAME

PSH – Rental

Assistance $1,244,697

Tampa Hillsborough


Inc.

n/a Coordinated Entry SSO - CE $78,160

Tampa Hillsborough


Inc.

n/a UNITY Information Network HMIS $238,843

$ 6,136,796


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UPDATED – 7/19/19

Consolidated Projects - Eligible renewal project applicants will have the ability to consolidate two or

more eligible renewal projects (but no more than four projects) into one project application during

the application process. To be eligible for consolidation, projects must have the same recipient and

be for the same component. Applicants that desire to submit to consolidate renewal projects under

this process will be required to submit renewal applications for each individual project as well as a

Consolidate. The NOFA does advise that “prior to beginning the consolidation process in the project

application, the applicant should consult with the local HUD field office to ensure it is eligible to

consolidate the projects.”

ELIGIBLE PROJECT APPLICANTS

All project applicants, including sub recipients, must ensure their agency meets applicant and program

eligibility and threshold requirements as described in HUD’s NOFA, Section V.

ELIGIBLE COSTS

All projects must adhere to the eligible costs established under the CoC Interim Rule (24 CFR 578.37

through 578.63) to identify the costs eligible for funding. Projects requesting funding for ineligible costs

or to serve an ineligible population based on project type will be rejected by HUD.

MATCH

All eligible funding costs except leasing must be matched with no less than 25 percent cash and/or in-

kind resources as described in 24 CFR 578.73. Leasing projects must be matched at 25 percent the

amount of funding minus leasing costs. The CoC Interim Rule clarifies that the match must be provided

for the entire grant amount funded, inclusive of administration costs. Applicants must demonstrate how

they will meet this match requirement as part of the Project Application.

HUD strongly encourages project applicants to review the FAQs posted at

www.hudexchange.info/coc/faqs by searching for the keyword “match.”

****IMPORTANT****

Per HUD’s Application instructions, project applications that include third-party In-Kind match must

have an in-kind match MOU (that will be required to be attached to the esnaps application).

• Type of Commitment: Required. Select Cash or In-kind (non-cash) to indicate the type of

contribution that describes this match commitment. If applications include third-party In-Kind

match, project applicants should attach MOU(s) documentation that confirms the in-kind

match commitment.

• Type of source: Required. Select “Private” or “Government” to indicate the source of the

contribution. Funds from HUD-VASH (VA Supportive Housing program) and other federal

programs are eligible sources of match so long as they do not prohibit their funds to be used as

match for another federal program and are considered Government sources.

• Name the Source of the Commitment: Required. Enter the name of the organization providing

the contribution. Be specific and include the office or grant program as applicable.

• Date of written commitment: Required. Enter the date of the written contribution.

• Value of written commitment: Required. Enter the total dollar value of the contribution


Page 13 of 20

UPDATED – 7/19/19

The match information entered in e-snaps should be based on the current commitments at the time of

project application, covering the requested grant operating period (i.e., grant term), and NOT based on

projections. HUD expects the amount(s) listed on this screen to be accurate, with a commitment

letter(s) in place that includes at least the same amount(s) as those listed in this screen.

CONSOLIDATED PLAN CERTIFICATION

THHI will obtain the HUD-2991 for all projects from both Hillsborough County and the City of Tampa to

be included in the Consolidated Application.

INSTRUCTIONS AND REQUIREMENTS FOR PROJECT APPLICATION SUBMISSIONS All new and renewal project applications will be completed directly in esnaps by the agency that will be

operating the project.

For projects that THHI is the grantee, THHI will complete the initial project applicant and applications

steps necessary to access the full esnaps applicable project application. THHI will complete this set up

process by 5 p.m. on Tuesday, July 23, 2019.

NEW PROJECTS – APPLICATION SUBMISSION REQUIREMENTS TO THE COLLABORATIVE

APPLICANT FOR SCORING AND RANKING

For eligible new projects created through reallocation, DV Bonus, or Bonus, as identified and selected as

previously stated in this addendum; and as stated in THHI’s 2019 Universal RFP, THHI will be the grantee

for the HUD-CoC Program new project and the agency to operate the project shall be the sub-recipient.

The project’s sub-recipient is required to complete the new project application in e-snaps, in conjunction

with THHI staff. THHI will complete all sections specific to THHI as the primary applicant. The selected

sub-recipient will complete all project specific elements (narratives and budgets), as well as provide

necessary documentation to demonstrate they meet HUD’s eligibility requirements, including but not

limited to:

• Documentation of non-profit status

• All required HUD certifications and forms

• Documentation of match commitment for 25 percent of the requested grant amount

The project direct or sub-recipient applicant shall provide the New Application submission package items,

listed below, to THHI by 3:00 PM on FRIDAY, August 30, 2019 to the THHI at 601 E. Kennedy Blvd., 24th

Floor, Tampa, 33602. Failure to submit the required items by the established deadline will result in

exclusion from the application

1. Complete and submit the applicable FY19 New Project application (CoC Bonus, DV Bonus) in

esnaps for the project. After submission, the applicant shall export a PDF copy of the submitted

application and include a hard copy of the application, along with all attachments as required by

HUD, in the submission packet delivered to THHI.

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RENEWAL PROJECTS –APPLICATION SUBMISSION REQUIREMENTS TO THE COLLABORATIVE

APPLICANT FOR SCORING AND RANKING

All renewal projects must submit to THHI the documents listed in this section by the deadline indicated

below to be included in the Scoring and Ranking process for the FY19 HUD CoC Program Competition.

Where THHI is the grantee, the project’s sub-recipient is responsible for completing these submission

items.

Renewal applications are to be completed in esnaps for the Scoring and Ranking Process by the project

grantee agency, unless THHI is the grantee. When THHI is the project’s grantee, the responsibility of

completing the renewal application process will fall to the sub-recipient agency.

The project direct or sub-recipient applicant shall provide the renewal application submission package

items, listed below, to THHI by 3:00 PM on FRIDAY, August 30, 2018 to the THHI at 601 E. Kennedy

Blvd., 24th Floor, Tampa, 33602. Failure to submit the required items by the established deadline will

result in a lower score as all items are related to a scoring element. No missing or corrected

documents received after this date will be used for scoring and ranking.

1. Complete and submit the FY19 renewal application in esnaps for the project. After submission,

the applicant shall export a PDF copy of the submitted application and include a hard copy of

the application, along with all attachments as required by HUD, in the submission packet

delivered to THHI.

2. Completed and Online Submitted Project Performance ScoreCard (using the Google Form)

3. The Reports used to complete the Project Performance Scorecard:

• Canned CoC APR printed from UNITY for Renewal Project with Report dates of 10/1/17-

9/30/19

• Entry Exit Report - NOFA 2019 report from UNITY from UNITY with Report dates of 10/1/17-

9/30/19

• Housing First/Low Barrier Questionnaire – Completed and signed

• A printout from the project’s eLOCCS account of the General, Budget and Vouchers tab for

the most recently ended grant term. (See Instructions for Finding Project’s eLOCCS

Information Guide).

• Copies of the match documentation submitted to HUD for your most recently ended grant

term

Application, Scoring and Ranking Documents – Submission DEADLINE and

Format All project applicants MUST submit to THHI, in hard copy form, by 3:00 PM on FRIDAY, August 30,

2019 all documents listed above as applicable to new (reallocated, CoC Bonus and DV Bonus) and

renewal project types. The submission packet must be delivered to THHI’s office, 601 E. Kennedy Blvd.,

24th Floor, Tampa, FL 33602.

Failure to submit the required items by the established deadline will result in lower score as all items

are related to a scoring element (renewals) and/or exclusion from the application (first time

renewal/critical system). No missing or corrected documents received after this date will be used for

scoring and ranking.

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The submission package should be on standard 8X11 paper, single sided with 1 original and 2 copies,

secured with a binder clip of staple, and in the order indicated above.

HUD’S PROJECT REVIEW AND SELCTION PROCESS All applicants are expected to read the NOFA to understand how HUD will review and select projects.

HELPFUL TIPS TO KEEP IN MIND WHEN COMPLETING THE RENEWAL APPLICATION Numbers entered must be consistent throughout the application (e.g. units, persons served,

performance measures universe, HMIS and budgets)

Each project application must ensure that:

a. Proposed participants will be eligible for the project component type;

b. Proposed activities are eligible under the CoC Program interim rule;

c. Project narrative is fully responsive to the question being asked and that it meets all of the

criteria for that question included in the detailed instructions;

d. Data provided in various parts of the project application are consistent; and

e. All required attachments correspond to the attachments list in e-snaps, that they contain

accurate and complete information, and that they contain a current date.

THHI Staff Liaison’s will focus their review of each renewal application on the above elements.

QUESTIONS FROM PROJECT APPLICANTS Questions may be submitted to the appropriate THHI staff liaison up until the grant deadline and will be

answered in the order received; however, applicants cannot depend on being able to get a question

answered immediately and failure to get an answer to a question is not an acceptable reason for missing

the grant deadline. Questions and their responses will be shared among all renewal applicants via email

at least weekly.

Questions related to the HMIS data and reports specific to the Renewal Project Performance ScoreCard

should be directed to your THHI staff liaison as well. If necessary, your staff liaison will consult with our

HMIS / UNTIY Staff. Please note that THHI staff cannot directly update or correct any data; or provide

specific client record instructions for data corrections that would/could impact the data being used in

the FY2019 HUD CoC Program Competition Project Performance Scoring.

NOTICE OF INCLUSION / EXCLUSION THHI will formally notify all projects, in writing (via email) by 4:00 PM on Friday, September 13, 2019 of

the project’s inclusion in or exclusion from the FY 2019 CoC Consolidated Application.

CONSOLIDATED APPLICATION POSTING THHI will post to the THHI website (www.THHI.org), the FY19 HUD-CoC Consolidated Application to

include the CoC Application, Project Priority Listings, and all project applications on Friday, September

27, 2019 by 8:00 PM.

CONTINUUM OF CARE PROJECT SCORING AND RANKING

HUD requires and evaluates a CoC’s ability to have a “coordinated, inclusive, and outcome-oriented

community process for the solicitation, objective review, ranking, and selection of project applications,


Page 16 of 20

UPDATED – 7/19/19

and a process by which renewal projects are reviewed for performance and compliance with 24 CFR part

578” (Section VII.B.2) and made publicly available as part of this CoC NOFA instruction packet.

With this in mind, in considering the severity of needs and vulnerabilities of the community and the

availability of resources, the Tampa/Hillsborough County Continuum of Care (CoC) considered projects

for inclusion into the CoC’s Consolidated Application based on organizations submittal of an Letter of

Intent to Renew (Renewals), a new applicable project during the 2019 Universal RFP, having had an

approved pipeline project from previous RFPs, and/or would have an significant impact on the overall

development and improvement of the CoC’s performance as a coordinated system.

Project Level Objective Scoring Criteria and Past Performance

Renewal Projects

Renewals will continued to be scored and ranked according to performance data, utilizing a standard

year based on HUD’s most recent System Performance Measurements data range, which for FY2019 is

October 1, 2017 to September 30, 2018, and utilizing the CoC APR for most scoring elements. This is

to align project level data to its impact on System Performance Measurements.

The renewal scoring includes factors included on the Performance Scorecard and are related, but not

limited, to:

• Length of Time Homeless (project entry to housing move in)

• Exits to Permanent Housing Destinations

• Increase in Earned and Total Income

• Residence Prior to Entry: Participants entering from the street, emergency shelter or safe haven

• Percent that Exit to another Homeless Situation

• Utilization Rate

• Data Completeness

• Amount of awarded funds expended and timeliness of draw down

• Coordinated Entry Participation by grantee/sub-recipient of the project

• CoC Participation by grantee/sub-recipient of the project

The Renewal Project Performance ScoreCard has a total point available of 126 as indicted in the table

below, with 56 percent directly related to system-wide performance outcomes.

Renewals

A. System-wide and Project Level Performance Maximum Points = 69

B. Coordinated Entry Participation Maximum Points = 6

C. Project Populations Maximum Points = 10

D. Data Quality Maximum Points = 21

E. Overall Grant Management Maximum Points = 13

F. CoC Participation Maximum Points = 4

Total Points Available 126

The detail of each scoring category can be found in the accompanying attachment - FY19 HUD CoC

Competition – Performance Scorecard Instructions.


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UPDATED – 7/19/19

Project applicants, including direct grantees and sub-recipients of THHI that do not submit the proper

reports for scoring and/or utilize an incorrect date range for the reports, will receive a score of “0” for

each outcome measurement that utilizes the data from the incorrectly submitted report.

Because the HMIS and Coordinated Entry renewal projects are critical to the overall functioning of the

CoC, and currently there are no other renewal projects in either category, these projects will not be

included in the scoring process.

New Projects – CoC Bonus and DV Bonus

New projects were selected for inclusion in the FY19 HUD CoC Program Application through the CoC’s

2019 Universal RFP process, which was completed in May 2019. During this process, all new project

proposals were reviewed and scored with a New Project Scoring Criteria that included proposed project

level performance outcomes, including those listed below, and past performance of the same or similar

projects. The FY2019 Universal RFP specifically included a FY2019 HUD CoC Program Bonus and DV

Bonus project (s) in the list of expected funding opportunity for which the proposals received would be

considered for selection.

Our 2019 Universal RFP project proposal scoring criteria included:

• Proposed Exits to Permanent Housing Destinations

• Average Length of time from project enrollment to permanent housing placement

• Increase in Earned Income

• Increase in Total Income from Entry to Exit (or end of Grant Term)

• CoC Participation by grantee/sub-recipient of the project

While incorporating the System-wide Performance Measurements, the new project scoring criteria had

a total of 80 points a project could receive for the following sections:

New Projects

A. System Wide and Project Level Performance Maximum Points = 52

B Organizational Capacity Maximum Points = 21

C. CoC Participation Maximum Points = 4

D. HMIS Participation Maximum Points = 3

Total Points Available 80

Scoring consideration for Victim Service Providers

Recognizing the unique data collected by Victim Service Providers and the high need to ensure

confidentiality for the safety of the households these agencies served, our CoC processes strive to ensure

that Victim Service Providers are able to compete for funding opportunities on an equal footing with all

other provider types.

Our Universal RFP process for all new projects were scored and selected through an application that

required narratives and proposed project outcomes with no requirement of information that would

contain personal identifiable information and maintain confidentiality of all clients served by any agency

applying for funding.

Renewal CoC projects operated by a Victim Service Provider are scored using a CoC APR generated from

their required HMIS comparable database as the CoC APR contains no indefinable client specific data.


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UPDATED – 7/19/19

Currently Victim Service Providers are not able to be scored related to direct Coordinated Entry

participation as the current CoC process excludes the victim service provider from directly completing

the CoC’s HMIS based Coordinated Entry process and relies on partnerships with other agencies for

connecting clients to the CoC’s Coordinated Entry processes. Therefore, the 6 points available for

renewal projects directly related to coordinated entry participation would become points related to the

degree the victim service provider improves the safety for the population they serve.

The victim service provider will provide a narrative with supporting aggregate data from their HMIS

Comparable database that demonstrates the degree to which the victim service provider has improved

the safety of the population they serve for the same time period as all other project performance

measurements (10/1/17-9/30/18). The Scoring reviewers may award up to 6 points.

Conflict of Interest A conscious effort is made to avoid conflict, or the perception thereof, when assigning applications for

review. No member of the CoC Ranking and Review Committee shall score their own agency’s project

applications, however they may score other project applications if no other conflict has been identified.

All reviewers are asked to identify any conflict that may exist with any application they are assigned to

review. THHI along with the members of the Coc Ranking and Review Committee understand and fully

acknowledge that there is an inherent conflict of interest in having persons scoring other proposals that

are competing for funding. However, we also understand and acknowledge that there is a need for

scorers/reviewers to be highly knowledgeable about the overall CoC needs, best and next practices,

regulations, etc. to be able to fully understand if a project application is a good model/proposal that

meets a community need. THHI staff conducts a review of all scoring/reviewer data to monitor for signs

of a scorer/reviewer that may be scoring in a manner that directly influences the outcome of the final

results.

Please see the Critical Dates section of this addendum for the date the Ranking and Review Committee

will meet to complete the scoring process.

PROJECT SCORING, RANKING AND PLACEMENT ON THE PROJECT PRIORITY LISTING HUD has continued to require CoC’s to evaluate and rank project applications to demonstrate the CoC’s

priorities in their efforts to make homelessness rare, brief and non-recurring. This process will utilize a

multi-step process that encompasses both scoring outcomes and identified community priorities.

Project Scoring A project’s Performance Score is the primary factor in determining placement in the project’s Ranking

on the FY19 HUD CoC Program Competition Project Priority Listing and therefore the project’s Tier

placement.

• First time renewal projects will not be scored as the projects were not operational during the

timeframe for which the other renewals are being scored on their project’s performance. First

time renewal projects applicants are required to complete the application submission to the CoC

process by 3:00 PM on August 30, 2019.

• New Projects (CoC and DV Bonus) were scored during the 2019 Universal RFP process from which

they were selected to be included in the FY2019 HUD CoC Program Competition. New projects


Page 19 of 20

UPDATED – 7/19/19

applicants are required to complete the application submission to the CoC process by 3:00 PM on

August 30, 2019.

• Renewal project (non-first time) applicants will complete, for each of their renewal projects, the

Renewal Project ScoreCard via the Google form link utilizing the Performance ScoreCard

instructions and other required documents.; and complete the application requirements outlined

in these instructions. All application items must be received by the deadline of no later than 3:00

PM on August 30, 2019.

• HMIS and Coordinated Entry renewal projects are critical to the overall functioning of the CoC,

and currently there are no other renewal projects in either category, these projects will not be

included in the scoring process. These project applicants are required to complete the application

submission to the CoC process by 3:00 PM on August 30, 2019.

Ranking and Project Priority Listing (Tier) Placement Process

All renewal project application documents and Performance ScoreCards will be reviewed and validated

by no less than 3 members of the CoC’s Ranking and Review Committee members.

Following the completion of the Ranking and Review Scoring Review Process, THHI staff will present to

the THHI Board Application Review Committee a recommended Priority Project Ranking that

incorporates Performance Scorecard scores and in accordance with the Ranking and Tier Placement

Process.

1. Critical System Renewal Projects - HMIS and Coordinated Entry - Recognizing that some CoC-

funded projects are a basic requirement for overall CoC system processes and functioning, HMIS

and Coordinated Entry dedicated projects will be ranked on the Project Priority Listing as numbers

1 and 2 respectively.

2. First Time Renewals – First Time Renewal projects were not operational during the timeframe

being scored, and therefore cannot be scored. These projects will be placed under the HMIS and

Coordinated Entry projects in the original order of placement (in the FY18 application).

3. Scored Renewals - All other renewal Projects will be ranked first by project type with Permanent

Supportive Housing Projects (PSH) will be first and Rapid Rehousing (RRH) projects second; then

by the project’s Total ScoreCard score, in order of highest to lowest.

In the event of a same type project ScoreCard total tie, the scores for each of the ScoreCard

Sections will be used, starting with Project Performance section. The project with the highest

project performance section score will be ranked above the one with the lower performance

score. This process will be used for each section, until one project is determined to have a higher

score.

4. First Time Consolidated Renewals – First Time Consolidated Renewals were not operational as a

consolidated project during the timeframe being scored, and therefore cannot be scored as a

Consolidated project. The projects being consolidated will be scored independently and the

project with the higher score will be used for the Consolidated Renewal Project’s ranking score.

5. New Projects - New projects, including CoC and DV Bonus will be placed at the bottom of the

ranking, in the order of the scores received during the 2019 Universal RFP process.


Page 20 of 20

UPDATED – 7/19/19

The THHI Board Application Review Committee will meet on Tuesday, September 10, 2019 at 12:00 PM

to review the scoring results and recommended ranking based on the above. They will utilize the

approved ranking directive (listed above) and HUD’s scoring criteria, priorities, guidelines, and

regulations to develop a recommended Project Priority List for the Collaborative Application to ensure

the application submitted for the Tampa/Hillsborough County CoC is as competitive as possible. The

THHI Review Board’s Project Priority List recommendation will be presented to the THHI Board of

Directors on Thursday, September 12, 2019 at 4:00 PM.

ADDENDUM DOCUMENTS

The documents listed below are part of these instructions and can be access on THHI’s website at


• FY19 HUD CoC Competition – THHI Staff Liaisons









• FY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings and Committee

Meetings (July 2018 -June 2019)

1E-1. – Public Posting – Local Competition Announcement

• Email to All Project Applicants on 7/19/19

• Website Posting on 7/19/19

• Performance ScoreCard Instructions – included with 7/19/19 posting

(scoring tool instructions with scoring elements and point values)

• Project Scoring, Ranking and Placement on the Project Priority Listing – included with 7/19/19

posting (pages 18-20 from the FY2019 HUD CoC Program Competition – Tampa/Hillsborough

County CoC New/Renewal Application Process Instructions)

1

Weikel, Lesa

From: Weikel, Lesa

Sent: Friday, July 19, 2019 3:23 PM

To: '[email protected]'; '[email protected]'; '[email protected]';








'[email protected]'; '[email protected]'


Andrea; Donovan, Erin; Ramos, Carrie; Mahabir-Best, Taryn; Santiago, Sergio; James,

Cathy

Subject: FY 2019 HUD Continuum of Care Program Competition – Tampa/Hillsborough County

CoC’s New/Renewal Application Process

Attachments: FY2019 - HUD-CoC Program Competition - New and Renewal Application Process

Instructions - FINAL.pdf; FY19 HUD CoC Competition - THHI Staff Liaisons.pdf

Importance: High


As most of you know, HUD released their FY2019 CoC Program Competition NOFA on Wednesday, July 3, 2019. Today,

Friday, July 19, 2019, the Tampa Hillsborough Homeless Initiative (THHI), as the lead agency and HUD Collaborative

Applicant, is releasing the FY2019 – HUD-CoC Program Competition - Tampa/Hillsborough County CoC’s New/Renewal

Application Process.

You are receiving this email because your agency has at least 1 project (new or renewal) that is eligible to be included in

our CoC’s FY2019 HUD CoC Program Competition Application. If you are not the right person at your agency for this

process, please forward as needed to ensure the appropriate staff at your agency has all the necessary information.

Please carefully review the attached FY2019 – HUD-CoC Program Competition Tampa/Hillsborough County CoC’s

New/Renewal Application Process for all critical dates and requirements for all New and Renewal Projects for the

FY2019 HUD CoC Program Competition.

A MANDATORY TECHNICAL ASSISTANCE Workshop for all HUD-CoC Program Project Applicants (new and renewal) will

be held on Thursday, July 25, 2019 at 2:00 PM at THHI, 601 E. Kennedy Blvd., 24th Floor, Tampa, FL 33602. Please note

that direct grantees as well as sub-recipients of CoC Program-Funded Renewal Programs are required to attend this

meeting.

FY19 HUD CoC Competition Documents - as referenced in the FY2019 – HUD-CoC Program Competition

Tampa/Hillsborough County CoC’s New/Renewal Application Process have been posted on THHI’s website at


• FY19 HUD CoC Competition – THHI Staff Liaisons (also attached)


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• FY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings and Committee Meetings

(July 2018 -June 2019)

If you have any questions, please contact your assigned staff liaison list on the THHI staff liaisons document.

Respectfully,


PO Box 1110

Tampa, FL 33601-1110

________________

P: (813) 223-6115

D: (813-274-6999

F: (813) 223-6178


W: THHI.org



The information transmitted is intended only for the named person or entity only. This message may contain confidential, proprietary or

legally privileged material. If you have received this message in error please contact the sender, and delete all affiliations with the e-mail

immediately. Any review, use, disclose, distribution or other use of this e-mail is prohibited.

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Application Process







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meeting.























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FL-501 – FY19 Project Performance Scorecard Instructions Page 1 of 11




FY2019 HUD-CoC Program Competition – Addendum #1

FL-501: Performance Scorecard Instructions

Friday July 19, 2019

For the FY19 CoC Program Competition, 56 percent of the Renewal Application scoring is based

on the CoC’s System Performance Measurements based on data from October 1, 2017 to

September 30, 2018. As all projects in the CoC contribute data to the System Performance

Measurements via their HMIS data entry for their individual projects, using the same date range

aligns the evaluation of a project’s performance to the data submitted to HUD that HUD will be

using to score the overall CoC Application. The overall score of the CoC Application is directly

related to how much funding HUD awards to a CoC, including funding of Tier 2 and new

projects.

Project Performance ScoreCard Overview

The Project Performance ScoreCard is divided into six (6) sections with a maximum number of

points of 126, based on the following sections and maximum points per section as listed below:

A. Project Performance – Maximum Points = 69

B. Coordinated Entry Participation – Maximum Points = 6

C. Project Populations– Maximum Points =10

D. Data Quality – Maximum Points = 21

E. Overall Grant Management– Maximum Points = 13

F. CoC Participation – Maximum Points = 4

What You Need to Complete the Project Performance ScoreCard

You will need the following documents to complete the Performance ScoreCard:

1) These instructions, which provide the detail of each project performance measurement

and scoring range that will be scored.

2) The “FY2019 NOFA Project Performance ScoreCard” Google Form (link will be provided)

3) The Canned CoC APR printed from UNITY with the date range of 10/1/2017 to

9/30/2018 (all references to the CoC APR refer to the Canned CoC APR).

4) The FL-501 Tampa/Hillsborough County 2019 Housing Inventory Chart (HIC) related to

CoC Renewal Projects only (attachment to 2019 Universal RFP CoC Addendum).

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5) The “Entry Exit Report - NOFA 2019” report from UNITY. This report will allow you to see

all entries that between 10/01/2017 and 9/30/2018, as well as the VI-SPDAT Score

associated with these entries. This report with the above date range only pulls

new/returning entries in the time frame of the report range. It will also provide a count

of how many clients had a VI-SPDAT Score at Entry and an average VI-SPDAT score for all

clients served. This report will also weigh the scores to take into account the different

VI-SPDAT scores which client’s may have been accessed with at entry.

6) Housing First/Low Barrier Questionnaire (attachment to 2019 Universal RFP CoC

Addendum) - Completed and Signed.

7) A printout from the project’s eLOCCS account of the General, Budget and Vouchers tab

for the most recently ended grant term. (See Instructions for Finding Project’s eLOCCS

Information Guide). Most recently ended grant term is defined as the grant term in

which APR and final eLOCCS draw timeframe has passed.

8) Copies of the match documentation submitted to HUD for your most recently ended

grant term.

9) FY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings and

Committee Meetings (July 2018 -June 2019)

As you complete the ScoreCard please keep the following in mind:

1) To make calculating the Performance ScoreCard as easy as possible, THHI has developed

and will provide an online Google form Performance ScoreCard, which will allow for

projects to enter the numbers from the APR and other reports into the ScoreCard, which

will then be used to calculate the resulting performance for that data measurement.

The Google form will also be able to confirm the date, time, and content of your

submission for your records.

2) For Consolidated Projects (HOME3-PHAME) that were approved in the FY18

Competition and are seeking to renew in the FY19 Competition, but have not yet started

operating as a Consolidated Project, you will need to complete the ScoreCard for both

projects whence the consolidated project came. The project with the higher score will

be used in determining ranking.

3) For projects (More HEART and PHAME) that directly include Chronic Housing Choice

Vouchers provided through Tampa Housing Authority: a) you will need to run your APR

using a reporting group when running the APR to complete the ScoreCard; b) run the

Entry Exit Report - NOFA 2019” report from UNITY, ensuring you select both the direct

project and the THA Voucher project and c) occupancy for these project will only be

based on the non-THA voucher beds as included on the HIC chart

Victim Service Providers Specific Instructions for Renewal Projects

Renewal project(s) submitted by a victim service provider are able to provide most data and

information required for all other provider agencies renewal projects including:

• An APR generated from the agency’s HMIS-comparable database for the time frame

indicated for all other renewal projects and utilize the APR data from that report to

complete the Project Performance ScoreCard.


• FL-501 Tampa/Hillsborough County 2019 Housing Inventory Chart (HIC) related to CoC

Renewal Projects only

• Housing First/Low Barrier Questionnaire (attachment to 2019 Universal RFP CoC

Addendum) - Completed and Signed.

• A printout from the project’s eLOCCS account of the General, Budget and Vouchers tab

for the most recently ended grant term. Copies of the match documentation submitted

to HUD for your most recently ended grant term.

• Victim Service Providers are not able to be scored related to direct Coordinated Entry

participation as the current CoC process excludes the victim service provider from

directly completing our HMIS based Coordinated Entry process and relies on

partnerships with other agencies for connecting clients to the CoC’s Coordinated Entry

processes. Therefore, the 6 points available for renewal projects directly related to

coordinated entry participation would become points related to the degree the victim

service provider improves the safety for the population they serve.

The victim service provider will provide a narrative with supporting aggregate data from

their HMIS Comparable database that demonstrates the degree to which the victim

service provider has improved the safety of the population they serve for the same time

period as all other project performance measurements (10/1/17-9/30/18). The Scoring

reviewers may award up to 6 points.

Project Performance ScoreCard Detail and Scoring Ranges

The scoring range for each measurement is indicated in these instructions (below) and are to be

used in the applicant’s and reviewers’ scoring processes.

In the sections below, the following is listed for each of the items contained on the Project

Performance Scorecard:

A. The Performance Measurement

B. Rationale For Measurement

C. Data Source and How Calculated for each measurement

D. The Performance Point Scale for Scoring

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Project Performance ScoreCard Detail and Scoring (points) Ranges

A. Project Performance

Performance

Measurement

Rationale For

Measurement Data Source and How Calculated

Performance Point

Scale

Length of Time to

House: Average

number of days

between Project

Enrollment Date

and Housing Move-

in Date

This is a standard

HUD Measurement

for Project

Performance and

System Performance

Source: CoC APR – 22c.

Calc: Enter “Average length of

time to housing” from the “Total”

column from Table 22c

< 30 days = 2 pts

31-60 days = 1 pt

61-90 days = 0.5 pt

91+ days = 0 pts

Permanent Housing

Placements: % of

persons who exited

to a positive

housing destination.

This is a standard

HUD Measurement

for Project

Performance and

System Performance

Source: CoC APR - 5a/23a/23b:

Calc: Add “Total persons exiting

to positive housing destinations”

and subtract “Total persons

whose destinations excluded

them from the calculation,” in

23a. Repeat this step with the

corresponding numbers in 23b.

Add these two numbers and

divide it by Line 5 From 5a

90% + = 10 pts

80% -89% = 8 pts

75% - 79% = 5 pts

< 75% = 0 pts

Income Total: % of

persons age 18 and

older who increased

their total income

(from all sources) as

of the end of the

operating year or

project exit.

This is a standard

HUD Measurement

for Project

Performance and

System Performance

Source: CoC APR - 19a3:

Calc: See percentage in Row

“Number of Adults with Any

Income (i.e., Total Income)” and

Column “Performance Measure:

Percent of Persons who

Accomplished this Measure”

70% + = 7 pts

60% -69% = 6 pts

50% - 59% = 5 pts

40% - 49% = 4 pts

30% - 39% = 3 pts

20% - 29% = 2 pts

10% - 19% = 1 pt

< 9% = 0 pts

Income - Earned: %

of persons age 18

through 61 who

increased their

earned income as of

the end of the

operating year or

project exit.

This is a standard

HUD Measurement

for Project

Performance and

System Performance


Calc: See percentage in Row

“Number of Adults with Earned

Income (i.e., Employment

Income)” and Column

“Performance Measure: Percent

of Persons who Accomplished

this Measure”

50% + = 5 pts

36% - 49% = 4 pts

24% - 35% = 3 pts

16% - 23% = 2 pts

8% - 15% = 1 pt

< 7% = 0 pts

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A. Project Performance - Continued

Performance

Measurement

Rationale For


Performance Point

Scale

Living Situation at

Project Entry: % of

Participants

admitted directly

from the street or

other locations not

meant for human

habitation, Safe

Haven or

Emergency Shelters.

HUD emphasizes the

Housing First

philosophy and

require both PSH and

RRH to assist persons

directly from the

street, emergency

shelter or Safe Haven

as a best practice to

reducing a person’s

length of time

homeless

Source: CoC APR – 15/5a:

Calc: From the “Homeless

Situations” Column, add numbers

for “Emergency shelter”, “Place

not meant for human habitation”

and “Safe Haven.” Divide by

“Number of Adults (age 18 or

over)” from Line 2, listed in 5a.

IF PSH Project

50% + = 5 pts

40% -49% = 3 pts

30% - 39% = 2 pts

< 29% = 0 pts

IF RRH Project

75% + = 5 pts

65% -74% = 3 pts

50% - 64% = 2 pts

< 49% = 0 pts

Exits to

Homelessness: Less

than 5% of program

exits will be to

another homeless

destination

Homeless Assistance

Project’s goal is to

end a participant’s

homelessness, so few

participants should

exit these programs

to another homeless

situation; aligns with

HUD’s system

performance

measurement related

to returns to

homelessness

Source: CoC APR - 23a, 23b, 5a:

Calc: Add the numbers from

“Emergency shelter, including

hotel or motel paid for with

emergency shelter voucher”,

“Transitional housing for

homeless persons (including

homeless youth)”, “Place not

meant for human habitation”,

and “Safe Haven” from Sections

23a and 23b. Divide by “Number

of Leavers” from Line 5 of Section

5a.

5% or less = 5 pts

6% - 10% = 3 pts

11% - 24% = 2 pts

> 25% = 0 pts

Non cash Benefits -

Annual

It is expected that

projects help clients

obtain and maintain

benefits as a way of

maintaining positive

housing outcomes.

Source: Canned CoC APR – 20b,

5a:

Calc: See Number in Row “1 +

Sources” and Column “Benefit at

Latest Annual Assessment for

Stayers” from 20b. Divide by Line

16 from Section 5a.

85% + = 3 pts

50% – 84% = 1 pt

<50% = 0 pts

Non-cash Benefits -

Exit

It is expected that

projects help clients

obtain/maintain

benefits as a way of

maintaining positive

housing outcomes.

Source: Canned CoC APR – 20b,

5a:

Calc: See Number in Row “1 +

Sources” and Column “Benefit at

Exit for Leavers.” Divide by Line 7

from Section 5a.

85% + = 3 pts

50% – 84% = 1 pt

<50% = 0 pts


A. Project Performance - Continued

Performance

Measurement

Rationale For


Performance Point

Scale

Utilization Rate: On

the night of the

2019 PIT Count % of

utilization

High utilization rate

indicates a project is

efficient and effective

in ensuring open

beds are filled quickly

and timely.

Source and Calc: Locate program

on the Official Submission of the

FL-501 2019 Housing Inventory

Chart List for CoC Projects

(attachment) and enter the

utilization rate indicated for the

program

90%+ = 5 pts

80%-89% = 4 pts

70%-79% = 3 pts

60%-69% = 2 pts

50%-59% = 1 pt

< 50% = 0 pts

Housing First/Low

Barrier: To What

Extent is the project

Housing First/Low

Barrier?

HUD has expressly

stated that programs

need to follow a

housing first/low

barrier philosophy.

Source and Calc: Completed

Housing First/Low Barrier

Questionnaire – Verify the score

on the Questionnaire is correct

and enter the total score (max 24

points)

Maximum of 24

pts.

B. Coordinated Entry

Performance

Measurement

Rationale For


Performance Point

Scale

% of Entries with VI-

SPDAT Scores

HUD has stated that

CoCs should be using

an empirical process

by which they rank

people based on

need. The VI-SPDAT

is the tool our CoC

has chosen for this

task.

Source: Entry Exit Report - NOFA

2019

Calc: % as calculated on the form,

which is auto- calculated (Divide

number of entries with a VI-

SPDAT score by total number of

entries)

100% = 3 pts

90%-99% = 2 pts

80%-89% = 1 pt

79% or less = 0 pts

Average VI-SPDAT

Score

HUD has stated that

CoCs should be using

an empirical process

by which they rank

people based on

need. The VI-SPDAT

is the tool our CoC

has chosen for this

task.

Source: Entry Exit Report - NOFA

2019

Calc: Average as indicated on the

report, which is auto-calculated

by Adding all VI-SPDAT Values,

divided by total number of

project entries with the report’s

timeframe.

Please note: This score is

weighted to account for the shift

away from the 1.0 version of the

VI-SPDAT in January 2019.

IF PSH Project

> 13.00 = 3 pts

11.00 - 12.99 = 2pts

10.00 - 10.99 = 1 pt

< 9.99 = 0 pts

IF RRH Project

> 8.50 = 3 pts

6.50 - 8.49 = 2pts

05.00 - 6.49 = 1 pt

< 4.99 = 0 pts


C. Project Populations

Performance

Measurement

Rationale For

Measurement

Data Source and How Calculated Performance Point

Scale

% of Chronically

Homeless Persons

Served

Ending Chronic

homelessness is a

federal and local

goal; and are the

identified ‘hardest to

serve’ by 2018

Source: CoC APR 5a:

Calc: Divide Line 11 by Line 1 of

Section 5a.

> 50% = 1 pts

26% - 49% = 0.5 pts

< 25% = 0 pts

% of Veterans

Served

Ending Veteran

homelessness is a

federal and local goal

by 2017

Source: CoC APR 5a:


Section 5a.

> 50% = 1 pts

26% - 49% = 0.5 pts

< 25% = 0 pts

% Youth Under the

Age of 25 Served

(aka UAY)

Effectively ending

UAY homelessness is

a federal and local

goal by 2020

Source: CoC APR 5a:


Section 5a.

> 50% = 1 pts

26% - 49% = 0.5 pts

< 25% = 0 pts

% Parenting Youth

Under the Age of 25

with Children

Served

Parenting youth is a

sub-population of

UAY as well as

families with children

Source: CoC APR 5a:


Section 5a.

> 50% = 1 pts

26% - 49% = 0.5 pts

< 25% = 0 pts

% Persons Fleeing

Domestic Violence

Persons fleeing

domestic violence

are a population of

concern in HUD and

local goals

Source: CoC APR 14b, 5a:

Calc: Divide Total “Yes” in section

14b by Line 1 of Section 5a.

> 50% = 1 pts

26% - 49% = 0.5 pts

< 25% = 0 pts

Participants are

“hard to serve” as

defined by no

income at entry.

Participants with no

income at entry are

considered harder to

serve than those with

income at program

entry.

Source: CoC APR – 18:

Calc: Take “Adults with no

Income” from the “Number of

Adults at Entry” Column and

divide it by Line 2 of Section 5a.

50% + = 2.5 pts

< 50% = 0 pts

Participants are

“hard to serve” as

defined by 2 or

more

physical/mental

health conditions at

entry.

Participants with

multiple

physical/mental

health conditions at

entry are considered

harder to serve than

those with no or 1

conditions at

program entry.


Calc: In the “Total Persons”

column the number in “2

conditions” and “3+ Conditions.”

Divide by “Total Persons” as

listed in Section 13a2.

50% + = 2.5 pts

< 50% = 0 pts


D. HMIS Data Quality

Performance

Measurement

Rationale For

Measurement

Data Source and How

Calculated

Performance Point

Scale

Project's Data

Quality:

Universal Data

Elements: Veteran

Status

HUD is utilizing

HMIS data for

community

reporting (LSA,

Sys. Performance

Measures, CAPER,

APR), a project’s

Data

Completeness,

accuracy, and

timeliness impacts

community data.

Source: CoC-APR Report – 6b

Calc:

Enter "% of Error Rate" for

"Veteran Status (3.7)" from 6b.

0% = 2 pts

1% - 3% = 1 pts

4% - 10% = 0.5 pts

11% or > = 0 pts

Project's Data

Quality:

Universal Data

Elements: Project

Entry Date

Same as above.


Calc: Enter "% of Error Rate"

for "Project Entry Date (3.10)"

from 6b.

0% = 2 pts

1% - 3% = 1 pts

4% - 10% = 0.5 pts

11% or > = 0 pts

Project's Data

Quality:

Universal Data

Elements:

Relationship to Head

of Household

Same as above.



for "Relationship to Head of

Household (3.15)" from 6b.

0% = 2 pts

1% - 3% = 1 pts

4% - 10% = 0.5 pts

11% or > = 0 pts

Project's Data

Quality:

Universal Data

Elements: Disabling

Condition

Same as above.



for "Disabling Condition (3.8)"

from 6b.

0% = 2 pts

1% - 3% = 1 pts

4% - 10% = 0.5 pts

11% or > = 0 pts

Project's Data

Quality: Destination Same as above.

Source: CoC-APR Report - 6c

Calc: Enter "% of Error rate" for

"Destination (3.12)" from 6c.

0% = 2 pts

1% - 3% = 1 pts

4% - 10% = 0.5 pts

11% or > = 0 pts

Project's Data

Quality:

Income at Entry

Same as above.


Calc: Enter the % from the

“Percent of Error Rate” column

for the “Income at Entry” line.

0% = 2 pts

1% - 3% = 1 pts

4% - 10% = 0.5 pts

11% or > = 0 pts


D. HMIS Data Quality - CONTINUED

Performance

Measurement

Rationale For

Measurement

Data Source and How

Calculated

Performance Point

Scale

Project's Data

Quality:

Income at Annual

Assessment

Same as above.



"Income and Sources (4.2) at

Annual Assessment" from 6c.

0% = 2 pts

1% - 3% = 1 pts

4% - 10% = 0.5 pts

11% or > = 0 pts

Project's Data

Quality:

Income at Exit

Same as above.



"Income and Sources (4.2) at

Entry" from 6c.

0% = 2 pts

1% - 3% = 1 pts

4% - 10% = 0.5 pts

11% or > = 0 pts

Project's Data

Quality:

Chronic

Homelessness

Same as above.

Source: CoC-APR Report - 6d

Calc: Enter "% of records

unable to calculate" from the

"Total" Row from 6d.

0% = 2 pts

1% - 3% = 1 pts

4% - 10% = 0.5 pts

11% or > = 0 pts

Project's Data

Quality:

Timeliness

CoC standards

state data must

be entered within

24 hours of being

collected.

Source: CoC-APR Report – 6e

Calc: Enter all table values for

Table 6e directly into Excel

Scorecard. Scorecard will auto-

calculate by adding all entries in

the “0 days” row and dividing it

by the total number of entries.

> 90% = 3 pts

70%-89% = 2 pts

50%-69% = 0.5 pt

< 49% = 0 pts


E. Overall Grant Management

Performance

Measurement

Rationale For

Measurement

Data Source and How

Calculated

Performance Point

Scale

In the project's most

recently ended grant

year, what

percentage of

awarded funds were

expended and drawn

down from HUD?

Project’s not full

using awarded

funds leave

resources

unused; and not

effectively using

resources

Source: Project eLOCCS Printout

– Budget Tab

Calc: Divide the amount of

funding expended by the total

award amount

90% + =5 pts

85-89%=4 pts

80-84%=3 pts

75-79%=2 pts

70-74%=1 pt

< 70%=0 pts

Percent of CoC

project funding

expended by the

agency’s during their

most recently ended

grant year that was

used for housing vs.

supportive services.

HUD looks to

maximize HUD

funds for housing

and use of match

from other

sources to

provide

supportive

services to

maximize clients

served


– Budget Tab

Calc: For RRH, TBRA PSH

projects - divide the amount of

rental assistance or leasing

disbursed by the total amount

disbursed

For Project-based PSH – divide

the amount of operating

disbursed by the total amount

disbursed

80-100% = 5 pts

70-79% = 3 pts

60-69% = 1 pt

below 60%=0 pts

Did the project draw

down funds from

eLOCCS at least

quarterly during the

most recently ended

grant term?

Timeliness of

drawdowns is

specifically stated

in HUD FY19 CoC

Program Comp.

NOFA; defined as

at least quarterly.


– Voucher Tab listing each time

the project drew down funds.

Calc: Based on the project’s

grant term, was a draw down

completed at least once every

quarter

Yes = 1 pt

No = 0 pts

Did the project have

the match required

per CoC regulations

(at least 25% or

0.25:1)?

Provision of

Project Match is

required by HUD

and lack of

required match is

a compliance

issue.

Source: Match Documentation

Letters for most recently ended

grant term

Calc: Percent of match

documented to expended funds

NOTE: For leasing projects,

required match 25% of the total

amount of expended minus

leasing funds expended

> 25% = 2 pts

25% = 1 pt

< 25% = 0 pts


F. CoC Participation

Performance

Measurement

Rationale For

Measurement

Data Source and

How Calculated Performance Point Scale

Applicant is an “Active”

Member of the

Continuum of Care as

defined in the Tampa

/Hillsborough County CoC

Governance Charter by

attending at least 80% of

CoC monthly meetings

held in the past 12

months AND attending at

least 80% of a CoC

Committee meeting in

the past 12 months (or

THHI Board Member)

HUD expects that all

CoC-funded projects

actively participate

within the CoC

Source: CoC Agency

Attendance at

Monthly CoC

Meetings and

Committee Meetings

(July 2018 -June 2019)

Calc: Enter Yes if

project applicant is

listed “Active

Member”

Yes = 2 pt

No = 0 pts

Applicant has at least 1

staff member attending

50% of at least 1 of the

CoC Committees


CoC-funded projects


within the CoC

Source: CoC Agency

Attendance at

Monthly CoC

Meetings and

Committee Meetings

(July 2018 -June 2019)

Calc: Enter Yes if

project applicant is

listed as having staff

participating 50% on

any of the CoC

Committees

Yes = 1 pt

No = 0 pt.

Applicant agency has a

leadership role in the CoC

as evidence by at least 1

of the agency’s paid staff

serving as chair or Co-

Chair of a CoC

Committee; or on THHI’s

Board of Directors


CoC-funded projects


within the CoC

Source: CoC Agency

Attendance at

Monthly CoC

Meetings and

Committee Meetings

(July 2018 -June 2019)

Calc: Enter Yes if

applicant is listed as

having staff that

chairs / co-chairs a

CoC Committee /

serves on THHI Board

Applicant Staff Member

Chairs or Co-Chairs a

Committee

= 1 pt

Applicant Staff member

does NOT Chair or Co-

Chair a committee = 0 pts






FRIDAY, JULY 19, 2019

New and Renewal Project Application Submission to CoC Deadline:

3:00 PM, FRIDAY, AUGUST 30, 2019

Complete CoC Consolidated Application Submission Due to HUD –

Submitted by THHI:

8:00 PM, MONDAY, SEPTEMBER 30, 2019

Tampa Hillsborough Homeless Initiative

601 East Kennedy, 24th Floor

Tampa, Florida 33602

www.THHI.org

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UPDATED – 7/19/19

Currently Victim Service Providers are not able to be scored related to direct Coordinated Entry

participation as the current CoC process excludes the victim service provider from directly completing

the CoC’s HMIS based Coordinated Entry process and relies on partnerships with other agencies for

connecting clients to the CoC’s Coordinated Entry processes. Therefore, the 6 points available for

renewal projects directly related to coordinated entry participation would become points related to the

degree the victim service provider improves the safety for the population they serve.

The victim service provider will provide a narrative with supporting aggregate data from their HMIS

Comparable database that demonstrates the degree to which the victim service provider has improved

the safety of the population they serve for the same time period as all other project performance

measurements (10/1/17-9/30/18). The Scoring reviewers may award up to 6 points.

Conflict of Interest A conscious effort is made to avoid conflict, or the perception thereof, when assigning applications for

review. No member of the CoC Ranking and Review Committee shall score their own agency’s project

applications, however they may score other project applications if no other conflict has been identified.

All reviewers are asked to identify any conflict that may exist with any application they are assigned to

review. THHI along with the members of the Coc Ranking and Review Committee understand and fully

acknowledge that there is an inherent conflict of interest in having persons scoring other proposals that

are competing for funding. However, we also understand and acknowledge that there is a need for

scorers/reviewers to be highly knowledgeable about the overall CoC needs, best and next practices,

regulations, etc. to be able to fully understand if a project application is a good model/proposal that

meets a community need. THHI staff conducts a review of all scoring/reviewer data to monitor for signs

of a scorer/reviewer that may be scoring in a manner that directly influences the outcome of the final

results.

Please see the Critical Dates section of this addendum for the date the Ranking and Review Committee

will meet to complete the scoring process.

PROJECT SCORING, RANKING AND PLACEMENT ON THE PROJECT PRIORITY LISTING HUD has continued to require CoC’s to evaluate and rank project applications to demonstrate the CoC’s

priorities in their efforts to make homelessness rare, brief and non-recurring. This process will utilize a

multi-step process that encompasses both scoring outcomes and identified community priorities.

Project Scoring A project’s Performance Score is the primary factor in determining placement in the project’s Ranking

on the FY19 HUD CoC Program Competition Project Priority Listing and therefore the project’s Tier

placement.

• First time renewal projects will not be scored as the projects were not operational during the

timeframe for which the other renewals are being scored on their project’s performance. First

time renewal projects applicants are required to complete the application submission to the CoC

process by 3:00 PM on August 30, 2019.

• New Projects (CoC and DV Bonus) were scored during the 2019 Universal RFP process from which

they were selected to be included in the FY2019 HUD CoC Program Competition. New projects

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UPDATED – 7/19/19

applicants are required to complete the application submission to the CoC process by 3:00 PM on

August 30, 2019.

• Renewal project (non-first time) applicants will complete, for each of their renewal projects, the

Renewal Project ScoreCard via the Google form link utilizing the Performance ScoreCard

instructions and other required documents.; and complete the application requirements outlined

in these instructions. All application items must be received by the deadline of no later than 3:00

PM on August 30, 2019.

• HMIS and Coordinated Entry renewal projects are critical to the overall functioning of the CoC,

and currently there are no other renewal projects in either category, these projects will not be

included in the scoring process. These project applicants are required to complete the application

submission to the CoC process by 3:00 PM on August 30, 2019.

Ranking and Project Priority Listing (Tier) Placement Process

All renewal project application documents and Performance ScoreCards will be reviewed and validated

by no less than 3 members of the CoC’s Ranking and Review Committee members.

Following the completion of the Ranking and Review Scoring Review Process, THHI staff will present to

the THHI Board Application Review Committee a recommended Priority Project Ranking that

incorporates Performance Scorecard scores and in accordance with the Ranking and Tier Placement

Process.

1. Critical System Renewal Projects - HMIS and Coordinated Entry - Recognizing that some CoC-

funded projects are a basic requirement for overall CoC system processes and functioning, HMIS

and Coordinated Entry dedicated projects will be ranked on the Project Priority Listing as numbers

1 and 2 respectively.

2. First Time Renewals – First Time Renewal projects were not operational during the timeframe

being scored, and therefore cannot be scored. These projects will be placed under the HMIS and

Coordinated Entry projects in the original order of placement (in the FY18 application).

3. Scored Renewals - All other renewal Projects will be ranked first by project type with Permanent

Supportive Housing Projects (PSH) will be first and Rapid Rehousing (RRH) projects second; then

by the project’s Total ScoreCard score, in order of highest to lowest.

In the event of a same type project ScoreCard total tie, the scores for each of the ScoreCard

Sections will be used, starting with Project Performance section. The project with the highest

project performance section score will be ranked above the one with the lower performance

score. This process will be used for each section, until one project is determined to have a higher

score.

4. First Time Consolidated Renewals – First Time Consolidated Renewals were not operational as a

consolidated project during the timeframe being scored, and therefore cannot be scored as a

Consolidated project. The projects being consolidated will be scored independently and the

project with the higher score will be used for the Consolidated Renewal Project’s ranking score.

5. New Projects - New projects, including CoC and DV Bonus will be placed at the bottom of the

ranking, in the order of the scores received during the 2019 Universal RFP process.

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UPDATED – 7/19/19

The THHI Board Application Review Committee will meet on Tuesday, September 10, 2019 at 12:00 PM

to review the scoring results and recommended ranking based on the above. They will utilize the

approved ranking directive (listed above) and HUD’s scoring criteria, priorities, guidelines, and

regulations to develop a recommended Project Priority List for the Collaborative Application to ensure

the application submitted for the Tampa/Hillsborough County CoC is as competitive as possible. The

THHI Review Board’s Project Priority List recommendation will be presented to the THHI Board of

Directors on Thursday, September 12, 2019 at 4:00 PM.

ADDENDUM DOCUMENTS

The documents listed below are part of these instructions and can be access on THHI’s website at


• FY19 HUD CoC Competition – THHI Staff Liaisons









• FY19 HUD CoC Competition – CoC Agency Attendance at Monthly CoC Meetings and Committee

Meetings (July 2018 -June 2019)

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Tampa/Hillsborough County CoC

Racial Disparities Assessment Summary

The Tampa/Hillsborough County CoC began assessing race disparities in May 2019 by analyzing the race breakdown between the general population and the homeless population locally. Through this analysis, we learned that persons who are Black/African American are over-represented in the homeless population in Hillsborough County at a slightly higher rate than the national and statewide averages:

• According to the Census Bureau, people who are Black/African American make up 18% of thegeneral population in Hillsborough County.

• According to our analysis of local PIT data, 48% of people surveyed during the 2018 PIT Countwere Black/African American.

This information was presented at our monthly CoC meeting in May 2019, along with thought-provoking questions about honestly assessing and addressing race disparities through data and policy. This CoC presentation is the beginning of a broader conversation about local race disparities; future conversations will address various community and social service dynamics related to racial disparities, including poverty, rental housing discrimination, and incarceration. The presentation is included below.

In addition, our CoC completed the National Alliance to End Homelessness’ Racial Disparities Assessment Tool. According to this analysis tool, Black/African American people are overly represented in our homeless population but that we are serving everyone equally as a system. We also found that people who are Black/African American are more likely to receive a positive outcome from homeless assistance represent 57% of persons accessing permanent housing, while people who are white make up 41%.

The Tampa/Hillsborough County CoC looks forward to continuing the conversation about race disparities and taking action to correct the disparities found within our community and homeless assistance system of care.

Racial Disparities in the Fight Against Homelessness

May 2, 2019

Racial Disparities in the Homeless Population

– Most minority groups in the United States experience homelessness at higher rates than Whites, and therefore make up a disproportionate share of the homeless population1.

– Racial disparities are driven by a variety of complex systematic inequities and social dynamics including2:

– Biases and prejudices

– Overt discrimination

– Systemic and institutional racism

1 - https://endhomelessness.org/resource/racial-inequalities-homelessness-numbers/2 - https://www.usich.gov/news/how-to-start-addressing-racial-disparities-in-your-community/

https://endhomelessness.org/resource/racial-inequalities-homelessness-numbers/

https://www.usich.gov/news/how-to-start-addressing-racial-disparities-in-your-community/

National: RACE and ETHNICITY



Florida RACE and ETHNICITY:

https://www.census.gov/quickfacts/fact/table/fl#2018 Point-in-Time Count data used for homeless population analysis

https://www.census.gov/quickfacts/fact/table/fl

Hillsborough County RACE and ETHNICITY:

https://www.census.gov/quickfacts/fact/table/hillsboroughcountyflorida/PST1202182018 Point-in-Time Count data used for homeless population analysis

https://www.census.gov/quickfacts/fact/table/hillsboroughcountyflorida/PST120218

How Do We Address Race Disparities?

&

We can begin to address racial disparities through…

How Do We Address Race Disparities?

Are people experiencing different

results due to how policies are enforced

or enacted?

Do our policies address and meet

the needs of people of color?

How does implicit bias affect individuals’ outcomes?

Are connections to services and housing provided at

equitable rates and achieving equitable

outcomes for clients across races and ethnicities?

How can we address these

dynamics?

Assess the scope of racial disparities in experiences of homelessness in our community and ask these important questions:

https://www.usich.gov/news/how-to-start-addressing-racial-disparities-in-your-community

https://www.usich.gov/news/how-to-start-addressing-racial-disparities-in-your-community

Vulnerability Index -

Service Prioritization Decision Assistance Tool

(VI-SPDAT)

Prescreen Triage Tool for Families

AMERICAN VERSION 2.0

©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved.1 (800) 355-0420 [email protected] www.orgcode.com


VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT)

FAMILIES AMERICAN VERSION 2.0

2

Welcome to the SPDAT Line of ProductsThe Service Prioritization Decision Assistance Tool (SPDAT) has been around in various incarnations for over a decade, before being released to the public in 2010. Since its initial release, the use of the SPDAT has been expanding exponentially and is now used in over one thousand communities across the United States, Canada, and Australia.

More communities using the tool means there is an unprecedented demand for versions of the SPDAT, customized for specific client groups or types of users. With the release of SPDAT V4, there have been more current versions of SPDAT products than ever before.

VI-SPDAT SeriesThe Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT) was developed as a pre-screening tool for communities that are very busy and do not have the resources to conduct a full SPDAT assessment for every client. It was made in collaboration with Community Solutions, creators of the Vulnerability Index, as a brief survey that can be conducted to quickly determine whether a client has high, moderate, or low acuity. The use of this survey can help prioritize which clients should be given a full SPDAT assessment first. Because it is a self-reported survey, no special training is required to use the VI-SPDAT.

Current versions available:• VI-SPDAT V 2.0 for Individuals• VI-SPDAT V 2.0 for Families• VI-SPDAT V 2.0 for Youth

All versions are available online at

www.orgcode.com/products/vi-spdat/

SPDAT SeriesThe Service Prioritization Decision Assistance Tool (SPDAT) was developed as an assessment tool for front-line workers at agencies that work with homeless clients to prioritize which of those clients should receive assistance first. The SPDAT tools are also designed to help guide case management and improve housing stability outcomes. They provide an in-depth assessment that relies on the assessor’s ability to interpret responses and corroborate those with evidence. As a result, this tool may only be used by those who have received proper, up-to-date training provided by OrgCode Consulting, Inc. or an OrgCode certified trainer.

Current versions available:• SPDAT V 4.0 for Individuals• SPDAT V 4.0 for Families• SPDAT V 4.0 for Youth

Information about all versions is available online at

www.orgcode.com/products/spdat/

mailto:info%40orgcode.com?subject=Inquiry%20%28Honest%20Monthly%20Budget%29

http://www.orgcode.com


www.orgcode.com/products/spdat




3

SPDAT Training SeriesTo use the SPDAT, training by OrgCode or an OrgCode certified trainer is required. We provide training on a wide variety of topics over a variety of mediums.

The full-day in-person SPDAT Level 1 training provides you the opportunity to bring together as many people as you want to be trained for one low fee. The webinar training allows for a maximum of 15 dif-ferent computers to be logged into the training at one time. We also offer online courses for individuals that you can do at your own speed.

The training gives you the manual, case studies, application to current practice, a review of each compo-nent of the tool, conversation guidance with prospective clients – and more!

Current SPDAT training available:• Level 0 SPDAT Training: VI-SPDAT for Frontline Workers• Level 1 SPDAT Training: SPDAT for Frontline Workers• Level 2 SPDAT Training: SPDAT for Supervisors• Level 3 SPDAT Training: SPDAT for Trainers

Other related training available:• Excellence in Housing-Based Case Management• Coordinated Access & Common Assessment• Motivational Interviewing• Objective-Based Interactions

More information about SPDAT training, including pricing, is available online at

http://www.orgcode.com/product-category/training/spdat/



http://www.orgcode.com/product-category/training/spdat




4

AdministrationInterviewer’s Name

Agency

¨ Team ¨ Staff ¨ Volunteer

Survey Date

DD/MM/YYYY / /

Survey Time

:

Survey Location

Opening ScriptEvery assessor in your community regardless of organization completing the VI-SPDAT should use the same introductory script. In that script you should highlight the following information:

• the name of the assessor and their affiliation (organization that employs them, volunteer as part of a Point in Time Count, etc.)

• the purpose of the VI-SPDAT being completed• that it usually takes less than 7 minutes to complete• that only “Yes,” “No,” or one-word answers are being sought• that any question can be skipped or refused• where the information is going to be stored• that if the participant does not understand a question that clarification can be provided• the importance of relaying accurate information to the assessor and not feeling that there is a correct

or preferred answer that they need to provide, nor information they need to conceal

Basic Information

PARE

NT

1

First Name

Nickname

Last Name

In what language do you feel best able to express yourself?

Date of Birth Age Social Security Number Consent to participate

DD/MM/YYYY / / ¨ Yes ¨ No

PARE

NT

2

¨ No second parent currently part of the household

First Name

Nickname

Last Name




IF EITHER HEAD OF HOUSEHOLD IS 60 YEARS OF AGE OR OLDER, THEN SCORE 1.SCORE:






5

Children1. How many children under the age of 18 are currently with you? ¨ Refused

2. How many children under the age of 18 are not currently with your family, but you have reason to believe they will be joining you when you get housed?

¨ Refused

3. IF HOUSEHOLD INCLUDES A FEMALE: Is any member of the family currently pregnant?

¨ Y ¨ N ¨ Refused

4. Please provide a list of children’s names and ages:

First Name Last Name Age Date of Birth

IF THERE IS A SINGLE PARENT WITH 2+ CHILDREN, AND/OR A CHILD AGED 11 OR YOUNGER, AND/OR A CURRENT PREGNANCY, THEN SCORE 1 FOR FAMILY SIZE.IF THERE ARE TWO PARENTS WITH 3+ CHILDREN, AND/OR A CHILD AGED 6 OR YOUNGER, AND/OR A CURRENT PREGNANCY, THEN SCORE 1 FOR FAMILY SIZE.

SCORE:

A. History of Housing and Homelessness5. Where do you and your family sleep most frequently? (check

one) ¨ Shelters ¨ Transitional Housing ¨ Safe Haven ¨ Outdoors ¨ Other (specify): ¨ Refused

IF THE PERSON ANSWERS ANYTHING OTHER THAN “SHELTER”, “TRANSITIONAL HOUSING”, OR “SAFE HAVEN”, THEN SCORE 1.

SCORE:

6. How long has it been since you and your family lived in permanent stable housing?

¨ Refused

7. In the last three years, how many times have you and your family been homeless?

¨ Refused

IF THE FAMILY HAS EXPERIENCED 1 OR MORE CONSECUTIVE YEARS OF HOMELESSNESS, AND/OR 4+ EPISODES OF HOMELESSNESS, THEN SCORE 1.

SCORE:






6

B. Risks8. In the past six months, how many times have you or anyone in your family...

a) Received health care at an emergency department/room? ¨ Refused

b) Taken an ambulance to the hospital? ¨ Refused

c) Been hospitalized as an inpatient? ¨ Refused

d) Used a crisis service, including sexual assault crisis, mental health crisis, family/intimate violence, distress centers and suicide prevention hotlines?

¨ Refused

e) Talked to police because they witnessed a crime, were the victim of a crime, or the alleged perpetrator of a crime or because the police told them that they must move along?

¨ Refused

f) Stayed one or more nights in a holding cell, jail or prison, whether that was a short-term stay like the drunk tank, a longer stay for a more serious offence, or anything in between?

¨ Refused

IF THE TOTAL NUMBER OF INTERACTIONS EQUALS 4 OR MORE, THEN SCORE 1 FOR EMERGENCY SERVICE USE.

SCORE:

9. Have you or anyone in your family been attacked or beaten up since they’ve become homeless?


10. Have you or anyone in your family threatened to or tried to harm themself or anyone else in the last year?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF HARM.SCORE:

11. Do you or anyone in your family have any legal stuff going on right now that may result in them being locked up, having to pay fines, or that make it more difficult to rent a place to live?


IF “YES,” THEN SCORE 1 FOR LEGAL ISSUES.SCORE:

12. Does anybody force or trick you or anyone in your family to do things that you do not want to do?


13. Do you or anyone in your family ever do things that may be considered to be risky like exchange sex for money, run drugs for someone, have unprotected sex with someone they don’t know, share a needle, or anything like that?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF EXPLOITATION.SCORE:






7

C. Socialization & Daily Functioning14. Is there any person, past landlord, business, bookie, dealer,

or government group like the IRS that thinks you or anyone in your family owe them money?


15. Do you or anyone in your family get any money from the government, a pension, an inheritance, working under the table, a regular job, or anything like that?


IF “YES” TO QUESTION 14 OR “NO” TO QUESTION 15, THEN SCORE 1 FOR MONEY MANAGEMENT.

SCORE:

16. Does everyone in your family have planned activities, other than just surviving, that make them feel happy and fulfilled?


IF “NO,” THEN SCORE 1 FOR MEANINGFUL DAILY ACTIVITY.SCORE:

17. Is everyone in your family currently able to take care of basic needs like bathing, changing clothes, using a restroom, getting food and clean water and other things like that?


IF “NO,” THEN SCORE 1 FOR SELF-CARE.SCORE:

18. Is your family’s current homelessness in any way caused by a relationship that broke down, an unhealthy or abusive relationship, or because other family or friends caused your family to become evicted?


IF “YES,” THEN SCORE 1 FOR SOCIAL RELATIONSHIPS.SCORE:

D. Wellness19. Has your family ever had to leave an apartment, shelter

program, or other place you were staying because of the physical health of you or anyone in your family?


20. Do you or anyone in your family have any chronic health issues with your liver, kidneys, stomach, lungs or heart?


21. If there was space available in a program that specifically assists people that live with HIV or AIDS, would that be of interest to you or anyone in your family?


22. Does anyone in your family have any physical disabilities that would limit the type of housing you could access, or would make it hard to live independently because you’d need help?


23. When someone in your family is sick or not feeling well, does your family avoid getting medical help?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR PHYSICAL HEALTH.SCORE:






8

24. Has drinking or drug use by you or anyone in your family led your family to being kicked out of an apartment or program where you were staying in the past?


25. Will drinking or drug use make it difficult for your family to stay housed or afford your housing?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR SUBSTANCE USE.SCORE:

26. Has your family ever had trouble maintaining your housing, or been kicked out of an apartment, shelter program or other place you were staying, because of:

a) A mental health issue or concern? ¨ Y ¨ N ¨ Refused

b) A past head injury? ¨ Y ¨ N ¨ Refused

c) A learning disability, developmental disability, or other impairment?


27. Do you or anyone in your family have any mental health or brain issues that would make it hard for your family to live independently because help would be needed?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR MENTAL HEALTH.SCORE:

28. IF THE FAMILY SCORED 1 EACH FOR PHYSICAL HEALTH, SUBSTANCE USE, AND MENTAL HEALTH: Does any single member of your household have a medical condition, mental health concerns, and experience with problematic substance use?

¨ Y ¨ N ¨ N/A or Refused

IF “YES”, SCORE 1 FOR TRI-MORBIDITY.SCORE:

29. Are there any medications that a doctor said you or anyone in your family should be taking that, for whatever reason, they are not taking?


30. Are there any medications like painkillers that you or anyone in your family don’t take the way the doctor prescribed or where they sell the medication?


IF “YES” TO ANY OF THE ABOVE, SCORE 1 FOR MEDICATIONS.SCORE:

31. YES OR NO: Has your family’s current period of homelessness been caused by an experience of emotional, physical, psychological, sexual, or other type of abuse, or by any other trauma you or anyone in your family have experienced?


IF “YES”, SCORE 1 FOR ABUSE AND TRAUMA.SCORE:






9

E. Family Unit32. Are there any children that have been removed from the

family by a child protection service within the last 180 days? ¨ Y ¨ N ¨ Refused

33. Do you have any family legal issues that are being resolved in court or need to be resolved in court that would impact your housing or who may live within your housing?


IF “YES” TO ANY OF THE ABOVE, SCORE 1 FOR FAMILY LEGAL ISSUES.SCORE:

34. In the last 180 days have any children lived with family or friends because of your homelessness or housing situation?


35. Has any child in the family experienced abuse or trauma in the last 180 days?


36. IF THERE ARE SCHOOL-AGED CHILDREN: Do your children attend school more often than not each week?


IF “YES” TO ANY OF QUESTIONS 34 OR 35, OR “NO” TO QUESTION 36, SCORE 1 FOR NEEDS OF CHILDREN.

SCORE:

37. Have the members of your family changed in the last 180 days, due to things like divorce, your kids coming back to live with you, someone leaving for military service or incarceration, a relative moving in, or anything like that?


38. Do you anticipate any other adults or children coming to live with you within the first 180 days of being housed?


IF “YES” TO ANY OF THE ABOVE, SCORE 1 FOR FAMILY STABILITY.SCORE:

39. Do you have two or more planned activities each week as a family such as outings to the park, going to the library, visiting other family, watching a family movie, or anything like that?


40. After school, or on weekends or days when there isn’t school, is the total time children spend each day where there is no interaction with you or another responsible adult...

a) 3 or more hours per day for children aged 13 or older? ¨ Y ¨ N ¨ Refused

b) 2 or more hours per day for children aged 12 or younger? ¨ Y ¨ N ¨ Refused

41. IF THERE ARE CHILDREN BOTH 12 AND UNDER & 13 AND OVER: Do your older kids spend 2 or more hours on a typical day helping their younger sibling(s) with things like getting ready for school, helping with homework, making them dinner, bathing them, or anything like that?


IF “NO” TO QUESTION 39, OR “YES” TO ANY OF QUESTIONS 40 OR 41, SCORE 1 FOR PARENTAL ENGAGEMENT.

SCORE:






10

Scoring SummaryDOMAIN SUBTOTAL RESULTS

PRE-SURVEY /2Score: Recommendation:

0-3 no housing intervention

4-8 an assessment for Rapid Re-Housing

9+ an assessment for Permanent Supportive Housing/Housing First

A. HISTORY OF HOUSING & HOMELESSNESS /2

B. RISKS /4

C. SOCIALIZATION & DAILY FUNCTIONS /4

D. WELLNESS /6

E. FAMILY UNIT /4

GRAND TOTAL: /22

Follow-Up QuestionsOn a regular day, where is it easiest to find you and what time of day is easiest to do so?

place:

time: : or

Is there a phone number and/or email where someone can safely get in touch with you or leave you a message?

phone: ( ) -

email:

Ok, now I’d like to take your picture so that it is easier to find you and confirm your identity in the future. May I do so?

¨ Yes ¨ No ¨ Refused

Communities are encouraged to think of additional questions that may be relevant to the programs being operated or your specific local context. This may include questions related to:

• military service and nature of discharge• ageing out of care• mobility issues• legal status in country• income and source of it• current restrictions on where a person can legally reside• children that may reside with the adult at some point in the future• safety planning






11

Appendix A: About the VI-SPDATThe HEARTH Act and federal regulations require communities to have an assessment tool for coordinated entry - and the VI-SPDAT and SPDAT meet these requirements. Many communities have struggled to comply with this requirement, which demands an investment of considerable time, resources and exper-tise. Others are making it up as they go along, using “gut instincts” in lieu of solid evidence. Communities need a practical, evidence-informed way to satisfy federal regulations while quickly implementing an effective approach to access and assessment. The VI-SPDAT is a first-of-its-kind tool designed to fill this need, helping communities end homelessness in a quick, strategic fashion.

The VI-SPDATThe VI-SPDAT was initially created by combining the elements of the Vulnerability Index which was cre-ated and implemented by Community Solutions broadly in the 100,000 Homes Campaign, and the SPDAT Prescreen Instrument that was part of the Service Prioritization Decision Assistance Tool. The combina-tion of these two instruments was performed through extensive research and development, and testing. The development process included the direct voice of hundreds of persons with lived experience.

The VI-SPDAT examines factors of current vulnerability and future housing stability. It follows the structure of the SPDAT assessment tool, and is informed by the same research backbone that supports the SPDAT - almost 300 peer reviewed published journal articles, government reports, clinical and quasi-clinical assessment tools, and large data sets. The SPDAT has been independently tested, as well as internally reviewed. The data overwhelmingly shows that when the SPDAT is used properly, housing outcomes are better than when no assessment tool is used.

The VI-SPDAT is a triage tool. It highlights areas of higher acuity, thereby helping to inform the type of support and housing intervention that may be most beneficial to improve long term housing outcomes. It also helps inform the order - or priority - in which people should be served. The VI-SPDAT does not make decisions; it informs decisions. The VI-SPDAT provides data that communities, service providers, and people experiencing homelessness can use to help determine the best course of action next.

Version 2Version 2 builds upon the success of Version 1 of the VI-SPDAT with some refinements. Starting in August 2014, a survey was launched of existing VI-SPDAT users to get their input on what should be amended, improved, or maintained in the tool. Analysis was completed across all of these responses. Further re-search was conducted. Questions were tested and refined over several months, again including the direct voice of persons with lived experience and frontline practitioners. Input was also gathered from senior government officials that create policy and programs to help ensure alignment with guidelines and fund-ing requirements.

You will notice some differences in Version 2 compared to Version 1. Namely:

• it is shorter, usually taking less than 7 minutes to complete;• subjective elements through observation are now gone, which means the exact same instrument can

be used over the phone or in-person;• medical, substance use, and mental health questions are all refined;• you can now explicitly see which component of the full SPDAT each VI-SPDAT question links to; and,• the scoring range is slightly different (Don’t worry, we can provide instructions on how these relate to

results from Version 1).






12

Appendix B: Where the VI-SPDAT is being used in the United StatesSince the VI-SPDAT is provided completely free of charge, and no training is required, any community is able to use the VI-SPDAT without the explicit permission of Community Solutions or OrgCode Consulting, Inc. As a result, the VI-SPDAT is being used in more communities than we know of. It is also being used in Canada and Australia.




13

A partial list of continua of care (CoCs) in the US where we know the VI-SPDAT is being used includes:Alabama• Parts of Alabama Balance of

StateArizona• StatewideCalifornia• San Jose/Santa Clara City &

County• San Francisco• Oakland/Alameda County• Sacramento City & County• Richmond/Contra Costa

County• Watsonville/Santa Cruz City &

County• Fresno/Madera County• Napa City & County• Los Angeles City & County• San Diego• Santa Maria/Santa Barbara

County• Bakersfield/Kern County• Pasadena• Riverside City & County• Glendale• San Luis Obispo CountyColorado• Metropolitan Denver

Homeless Initiative• Parts of Colorado Balance of

StateConnecticut• Hartford• Bridgeport/Stratford/Fairfield• Connecticut Balance of State• Norwalk/Fairfield County• Stamford/Greenwich• City of Waterbury

District of Columbia• District of ColumbiaFlorida• Sarasota/Bradenton/

Manatee, Sarasota Counties• Tampa/Hillsborough County• St. Petersburg/Clearwater/

Largo/Pinellas County• Tallahassee/Leon County• Orlando/Orange, Osceola,

Seminole Counties• Gainesville/Alachua, Putnam

Counties• Jacksonville-Duval, Clay

Counties• Palm Bay/Melbourne/Brevard

County• Ocala/Marion County• Miami/Dade County• West Palm Beach/Palm Beach

CountyGeorgia• Atlanta County• Fulton County• Columbus-Muscogee/Russell

County• Marietta/Cobb County• DeKalb CountyHawaii• HonoluluIllinois• Rockford/Winnebago, Boone

Counties• Waukegan/North Chicago/

Lake County• Chicago• Cook CountyIowa• Parts of Iowa Balance of StateKansas• Kansas City/Wyandotte

CountyKentucky• Louisville/Jefferson County

Louisiana• Lafayette/Acadiana• Shreveport/Bossier/

Northwest• New Orleans/Jefferson Parish• Baton Rouge• Alexandria/Central Louisiana

CoCMassachusetts• Cape Cod Islands• Springfield/Holyoke/

Chicopee/Westfield/Hampden County

Maryland• Baltimore City• Montgomery CountyMaine• StatewideMichigan• StatewideMinnesota• Minneapolis/Hennepin County• Northwest Minnesota• Moorhead/West Central

Minnesota• Southwest MinnesotaMissouri• St. Louis County • St. Louis City • Joplin/Jasper, Newton

Counties• Kansas City/Independence/

Lee’s Summit/Jackson County• Parts of Missouri Balance of

StateMississippi• Jackson/Rankin, Madison

Counties• Gulf Port/Gulf Coast RegionalNorth Carolina• Winston Salem/Forsyth

County• Asheville/Buncombe County• Greensboro/High Point

North Dakota• StatewideNebraska• StatewideNew Mexico• StatewideNevada• Las Vegas/Clark CountyNew York• New York City• Yonkers/Mount Vernon/New

Rochelle/Westchester CountyOhio• Toledo/Lucas County• Canton/Massillon/Alliance/

Stark CountyOklahoma• Tulsa City & County/Broken

Arrow• Oklahoma City• Norman/Cleveland CountyPennsylvania• Philadelphia• Lower Marion/Norristown/

Abington/Montgomery County• Allentown/Northeast

Pennsylvania• Lancaster City & County• Bristol/Bensalem/Bucks

County• Pittsburgh/McKeesport/Penn

Hills/Allegheny CountyRhode Island • StatewideSouth Carolina• Charleston/Low Country• Columbia/MidlandsTennessee• Chattanooga/Southeast

Tennessee• Memphis/Shelby County• Nashville/Davidson County

Texas• San Antonio/Bexar County• Austin/Travis County• Dallas City & County/Irving• Fort Worth/Arlington/Tarrant

County• El Paso City and County• Waco/McLennan County• Texas Balance of State• Amarillo• Wichita Falls/Wise, Palo Pinto,

Wichita, Archer Counties• Bryan/College Station/Brazos

Valley• Beaumont/Port Arthur/South

East TexasUtah• StatewideVirginia• Richmond/Henrico,

Chesterfield, Hanover Counties

• Roanoke City & County/Salem• Virginia Beach• Portsmouth• Virginia Balance of State• Arlington CountyWashington• Seattle/King County• Spokane City & CountyWisconsin• StatewideWest Virginia• StatewideWyoming• Wyoming Statewide is in the

process of implementing

Transition Age Youth -

Vulnerability Index -

Service Prioritization Decision Assistance Tool

(TAY-VI-SPDAT)

“Next Step Tool for Homeless Youth”

AMERICAN VERSION 1.0

©2015 OrgCode Consulting Inc., Corporation for Supportive Housing, Community Solutions, and Eric Rice, USC School of Social Work. All rights reserved.

1 (800) 355-0420 [email protected] www.orgcode.com

Eric Rice, PhD



NEXT STEP TOOL FOR HOMELESS YOUTH

SINGLE YOUTH AMERICAN VERSION 1.0

2

Welcome to the SPDAT Line of ProductsThe Service Prioritization Decision Assistance Tool (SPDAT) has been around in various incarnations for over a decade, before being released to the public in 2010. Since its initial release, the use of the SPDAT has been expanding exponentially and is now used in over one thousand communities across the United States, Canada, and Australia.

More communities using the tool means there is an unprecedented demand for versions of the SPDAT, customized for specifi c client groups or types of users. With the release of SPDAT V4, there have been more current versions of SPDAT products than ever before.

VI-SPDAT SeriesThe Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT) was developed as a pre-screening tool for communities that are very busy and do not have the resources to conduct a full SPDAT assessment for every client. It was made in collaboration with Community Solutions, creators of the Vulnerability Index, as a brief survey that can be conducted to quickly determine whether a client has high, moderate, or low acuity. The use of this survey can help prioritize which clients should be given a full SPDAT assessment fi rst. Because it is a self-reported survey, no special training is required to use the VI-SPDAT.

Current versions available:• VI-SPDAT V 2.0• Family VI-SPDAT V 2.0• Next Step Tool for Homeless Youth V 1.0

All versions are available online at


SPDAT SeriesThe Service Prioritization Decision Assistance Tool (SPDAT) was developed as an assessment tool for front-line workers at agencies that work with homeless clients to prioritize which of those clients should receive assistance fi rst. The SPDAT tools are also designed to help guide case management and improve housing stability outcomes. They provide an in-depth assessment that relies on the assessor’s ability to interpret responses and corroborate those with evidence. As a result, this tool may only be used by those who have received proper, up-to-date training provided by OrgCode Consulting, Inc. or an OrgCode certifi ed trainer.

Current versions available:• SPDAT V 4.0 for Individuals• F-SPDAT V 2.0 for Families• Y-SPDAT V 1.0 for Youth

Information about all versions is available online at

www.orgcode.com/products/spdat/





3

SPDAT Training SeriesTo use the SPDAT assessment product, training by OrgCode or an OrgCode certifi ed trainer is required. We provide training on a wide variety of topics over a variety of mediums.

The full-day in-person SPDAT Level 1 training provides you the opportunity to bring together as many people as you want to be trained for one low fee. The webinar training allows for a maximum of 15 dif-ferent computers to be logged into the training at one time. We also offer online courses for individuals that you can do at your own speed.

The training gives you the manual, case studies, application to current practice, a review of each compo-nent of the tool, conversation guidance with prospective clients – and more!

Current SPDAT training available:• Level 0 SPDAT Training: VI-SPDAT for Frontline Workers• Level 1 SPDAT Training: SPDAT for Frontline Workers• Level 2 SPDAT Training: SPDAT for Supervisors• Level 3 SPDAT Training: SPDAT for Trainers

Other related training available:• Excellence in Housing-Based Case Management• Coordinated Access & Common Assessment• Motivational Interviewing• Objective-Based Interactions

More information about SPDAT training, including pricing, is available online at

http://www.orgcode.com/product-category/training/spdat/

The TAY-VI-SPDAT – The Next Step Tool for Homeless YouthOrgCode Consulting, Inc. and Community Solutions joined forces with the Corporation for Supportive Housing (CSH) to combine the best parts of products and expertise to create one streamlined triage tool designed specifically for youth aged 24 or younger.





4

AdministrationInterviewer’s Name

Agency

¨ Team ¨ Staff ¨ Volunteer

Survey Date

DD/MM/YYYY / /

Survey Time

:

Survey Location

Opening ScriptEvery assessor in your community regardless of organization completing the VI-SPDAT should use the same introductory script. In that script you should highlight the following information:

• the name of the assessor and their affiliation (organization that employs them, volunteer as part of a Point in Time Count, etc.)

• the purpose of the VI-SPDAT being completed• that it usually takes less than 7 minutes to complete• that only “Yes,” “No,” or one-word answers are being sought• that any question can be skipped or refused• where the information is going to be stored• that if the participant does not understand a question that clarification can be provided• the importance of relaying accurate information to the assessor and not feeling that there is a correct

or preferred answer that they need to provide, nor information they need to conceal

Basic InformationFirst Name

Nickname

Last Name




IF THE PERSON IS 17 YEARS OF AGE OR LESS, THEN SCORE 1.SCORE:





5

A. History of Housing and Homelessness1. Where do you sleep most frequently? (check one)

¨ Shelters ¨ Transitional Housing ¨ Safe Haven

¨ Couch surfing ¨ Outdoors ¨ Refused

¨ Other (specify):

IF THE PERSON ANSWERS ANYTHING OTHER THAN “SHELTER”, “TRANSITIONAL HOUSING”, OR “SAFE HAVEN”, THEN SCORE 1.

SCORE:

2. How long has it been since you lived in permanent stable housing?

¨ Refused

3. In the last three years, how many times have you been homeless?

¨ Refused

IF THE PERSON HAS EXPERIENCED 1 OR MORE CONSECUTIVE YEARS OF HOMELESSNESS, AND/OR 4+ EPISODES OF HOMELESSNESS, THEN SCORE 1.

SCORE:

B. Risks4. In the past six months, how many times have you...

a) Received health care at an emergency department/room? ¨ Refused

b) Taken an ambulance to the hospital? ¨ Refused

c) Been hospitalized as an inpatient? ¨ Refused

d) Used a crisis service, including sexual assault crisis, mental health crisis, family/intimate violence, distress centers and suicide prevention hotlines?

¨ Refused

e) Talked to police because you witnessed a crime, were the victim of a crime, or the alleged perpetrator of a crime or because the police told you that you must move along?

¨ Refused

f) Stayed one or more nights in a holding cell, jail, prison or juvenile detention, whether it was a short-term stay like the drunk tank, a longer stay for a more serious offence, or anything in between?

¨ Refused

IF THE TOTAL NUMBER OF INTERACTIONS EQUALS 4 OR MORE, THEN SCORE 1 FOR EMERGENCY SERVICE USE.

SCORE:

5. Have you been attacked or beaten up since you’ve become homeless?


6. Have you threatened to or tried to harm yourself or anyone else in the last year?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF HARM.SCORE:





6

7. Do you have any legal stuff going on right now that may result in you being locked up, having to pay fines, or that make it more difficult to rent a place to live?


8. Were you ever incarcerated when younger than age 18? ¨ Y ¨ N ¨ Refused

IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR LEGAL ISSUES.SCORE:

9. Does anybody force or trick you to do things that you do not want to do?


10. Do you ever do things that may be considered to be risky like exchange sex for money, food, drugs, or a place to stay, run drugs for someone, have unprotected sex with someone you don’t know, share a needle, or anything like that?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF EXPLOITATION.SCORE:

C. Socialization & Daily Functioning11. Is there any person, past landlord, business, bookie, dealer,

or government group like the IRS that thinks you owe them money?


12. Do you get any money from the government, an inheritance, an allowance, working under the table, a regular job, or anything like that?


IF “YES” TO QUESTION 11 OR “NO” TO QUESTION 12, THEN SCORE 1 FOR MONEY MANAGEMENT.

SCORE:

13. Do you have planned activities, other than just surviving, that make you feel happy and fulfilled?


IF “NO,” THEN SCORE 1 FOR MEANINGFUL DAILY ACTIVITY.SCORE:

14. Are you currently able to take care of basic needs like bathing, changing clothes, using a restroom, getting food and clean water and other things like that?


IF “NO,” THEN SCORE 1 FOR SELF-CARE.SCORE:





7

15. Is your current lack of stable housing...

a) Because you ran away from your family home, a group home or a foster home?


b) Because of a difference in religious or cultural beliefs from your parents, guardians or caregivers?


c) Because your family or friends caused you to become homeless?


d) Because of conflicts around gender identity or sexual orientation?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR SOCIAL RELATIONSHIPS.SCORE:

e) Because of violence at home between family members? ¨ Y ¨ N ¨ Refused

f) Because of an unhealthy or abusive relationship, either at home or elsewhere?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR ABUSE/TRAUMA.SCORE:

D. Wellness16. Have you ever had to leave an apartment, shelter program, or

other place you were staying because of your physical health? ¨ Y ¨ N ¨ Refused

17. Do you have any chronic health issues with your liver, kidneys, stomach, lungs or heart?


18. If there was space available in a program that specifically assists people that live with HIV or AIDS, would that be of interest to you?


19. Do you have any physical disabilities that would limit the type of housing you could access, or would make it hard to live independently because you’d need help?


20. When you are sick or not feeling well, do you avoid getting medical help?


21. Are you currently pregnant, have you ever been pregnant, or have you ever gotten someone pregnant?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR PHYSICAL HEALTH.SCORE:





8

22. Has your drinking or drug use led you to being kicked out ofan apartment or program where you were staying in the past?


23. Will drinking or drug use make it difficult for you to stayhoused or afford your housing?


24. If you’ve ever used marijuana, did you ever try it at age 12 oryounger?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR SUBSTANCE USE.SCORE:

25. Have you ever had trouble maintaining your housing, or been kicked out of anapartment, shelter program or other place you were staying, because of:

a) A mental health issue or concern? ¨ Y ¨ N ¨ Refused

b) A past head injury? ¨ Y ¨ N ¨ Refused

c) A learning disability, developmental disability, or otherimpairment?


26. Do you have any mental health or brain issues that wouldmake it hard for you to live independently because you’d needhelp?


IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR MENTAL HEALTH.SCORE:

IF THE RESPONENT SCORED 1 FOR PHYSICAL HEALTH AND 1 FOR SUBSTANCE USE AND 1 FOR MENTAL HEALTH, SCORE 1 FOR TRI-MORBIDITY.

SCORE:

27. Are there any medications that a doctor said you should betaking that, for whatever reason, you are not taking?


28. Are there any medications like painkillers that you don’ttake the way the doctor prescribed or where you sell themedication?


IF “YES” TO ANY OF THE ABOVE, SCORE 1 FOR MEDICATIONS.SCORE:

Scoring SummaryDOMAIN SUBTOTAL RESULTS

PRE-SURVEY /1 Score: Recommendation:

0-3: no moderate or high intensity services be provided at this time

4-7: assessment for time-limited sup-ports with moderate intensity

8+: assessment for long-term hous-ing with high service intensity

A. HISTORY OF HOUSING & HOMELESSNESS /2

B. RISKS /4

C. SOCIALIZATION & DAILY FUNCTIONS /5D. WELLNESS /5

GRAND TOTAL: /17





9

Follow-Up QuestionsOn a regular day, where is it easiest to find you and what time of day is easiest to do so?

place:

time: : or

Is there a phone number and/or email where someone can get in touch with you or leave you a message?

phone: ( ) -

email:

Ok, now I’d like to take your picture so that it is easier to find you and confirm your identity in the future. May I do so?

¨ Yes ¨ No ¨ Refused

Communities are encouraged to think of additional questions that may be relevant to the programs being operated or your specific local context. This may include questions related to:

• military service and nature of discharge• ageing out of care• mobility issues• legal status in country• income and source of it• current restrictions on where a person can legally reside• children that may reside with the youth at some point in the future• safety planning





10

Appendix A: About the TAY-VI-SPDATThe HEARTH Act and federal regulations require communities to have an assessment tool for coordinated entry - and the VI-SPDAT and SPDAT meet these requirements. Many communities have struggled to comply with this requirement, which demands an investment of considerable time, resources and expertise. Others are making it up as they go along, using “gut instincts” in lieu of solid evidence. Communities need practical, evidence-informed tools that enhance their ability to to satisfy federal regulations and quickly implement an effective approach to access and assessment. The VI-SPDAT is a first-of-its-kind tool designed to fill this need, helping communities end homelessness in a quick, strategic fashion.

The VI-SPDATThe VI-SPDAT was initially created by combining the elements of the Vulnerability Index which was created and implemented by Community Solutions broadly in the 100,000 Homes Campaign, and the SPDAT Prescreen Instrument that was part of the Service Prioritization Decision Assistance Tool. The combina- tion of these two instruments was performed through extensive research and development, and testing. The development process included the direct voice of hundreds of persons with lived experience.

The VI-SPDAT examines factors of current vulnerability and future housing stability. It follows the structure of the SPDAT assessment tool, and is informed by the same research backbone that supports the SPDAT - almost 300 peer reviewed published journal articles, government reports, clinical and quasi-clinical assessment tools, and large data sets. The SPDAT has been independently tested, as well as internally reviewed. The data overwhelmingly shows that when the SPDAT is used properly, housing outcomes are better than when no assessment tool is used.

The VI-SPDAT is a triage tool. It highlights areas of higher acuity, thereby helping to inform the type of support and housing intervention that may be most beneficial to improve long term housing outcomes. It also helps inform the order - or priority - in which people should be served. The VI-SPDAT does not make decisions; it informs decisions. The VI-SPDAT provides data that communities, service providers, and people experiencing homelessness can use to help determine the best course of action next.

The Youth – Transition Age Youth Tool from CSHReleased in May 2013, the Corporation for Supportive Housing (CSH) partnered with Dr. Eric Rice, Assistant Professor at the University of Southern California (USC) School of Social Work, to develop a triage tool that targets homeless Transition Age Youth (TAY) for permanent supportive housing. It consists of six items associated with long-term homelessness (five or more years) among transition-aged youth (age 18-24).

Version 2 of the VI-SPDATVersion 2 builds upon the success of Version 1 of the VI-SPDAT with some refinements. Starting in August 2014, a survey was launched of existing VI-SPDAT users to get their input on what should be amended, improved, or maintained in the tool.

Analysis was completed across all of these responses. Further research was conducted. Questions were tested and refined over several months, again including the direct voice of persons with lived experience and frontline practitioners. Input was also gathered from senior government officials that create policy and programs to help ensure alignment with guidelines and funding requirements.





11

The TAY-VI-SPDAT – The Next Step Tool for Homeless YouthOne piece of feedback was the growing concern that youth tended to score lower on the VI-SPDAT, since the Vulnerability Index assesses risk of mortality which is less prevalent among younger populations. So, in version 2 of the VI-SPDAT, OrgCode Consulting, Inc. and Community Solutions joined forces with CSH to combine the best parts of the TAY, the VI, and the SPDAT to create one streamlined triage tool designed specifically for youth aged 24 or younger.

If you are familiar with the VI-SPDAT, you will notice some differences in the TAY-VI-SPDAT compared to VI-SPDAT version 1. Namely:

• it is shorter, usually taking less than 7 minutes to complete;• subjective elements through observation are now gone, which means the exact same instrument can

be used over the phone or in-person;• medical, substance use, and mental health questions are all refined;• you can now explicitly see which component of the full SPDAT each VI-SPDAT question links to; and,• the scoring range is slightly different (Don’t worry, we can provide instructions on how these relate to

results from Version 1).

©2015 OrgCode Consulting Inc., Corporation for Supportive Housing, and Community Solutions and Eric Rice, USC School of Social Work. All rights reserved.1 (800) 355-0420 [email protected] www.orgcode.com



12

Since the VI-SPDAT is provided completely free of charge, and no training is required, any community is able to use the VI-SPDAT without the explicit permission of Community Solutions or OrgCode Consulting, Inc. As a result, the VI-SPDAT is being used in more communities than we know of. It is also being used in Canada and Australia.

Appendix B: Where the VI-SPDAT is being used in the United States

©2015 OrgCode Consulting Inc., Corporation for Supportive Housing, and Community Solutions and Eric Rice, USC School of Social Work. All rights reserved.1 (800) 355-0420 [email protected] www.orgcode.com



13

A partial list of continua of care (CoCs) in the US where we know the VI-SPDAT is being used includes:Alabama• Parts of Alabama Balance of

StateArizona• StatewideCalifornia• San Jose/Santa Clara City &

County• San Francisco• Oakland/Alameda County• Sacramento City & County• Richmond/Contra Costa

County• Watsonville/Santa Cruz City &

County• Fresno/Madera County• Napa City & County• Los Angeles City & County• San Diego• Santa Maria/Santa Barbara

County• Bakersfi eld/Kern County• Pasadena• Riverside City & County• Glendale• San Luis Obispo CountyColorado• Metropolitan Denver

Homeless Initiative• Parts of Colorado Balance of

StateConnecticut• Hartford• Bridgeport/Stratford/Fairfi eld• Connecticut Balance of State• Norwalk/Fairfi eld County• Stamford/Greenwich• City of Waterbury

District of Columbia• District of ColumbiaFlorida• Sarasota/Bradenton/

Manatee, Sarasota Counties• Tampa/Hillsborough County• St. Petersburg/Clearwater/

Largo/Pinellas County• Tallahassee/Leon County• Orlando/Orange, Osceola,

Seminole Counties• Gainesville/Alachua, Putnam

Counties• Jacksonville-Duval, Clay

Counties• Palm Bay/Melbourne/Brevard

County• Ocala/Marion County• Miami/Dade County• West Palm Beach/Palm Beach

CountyGeorgia• Atlanta County• Fulton County• Columbus-Muscogee/Russell

County• Marietta/Cobb County• DeKalb CountyHawaii• HonoluluIllinois• Rockford/Winnebago, Boone

Counties• Waukegan/North Chicago/

Lake County• Chicago• Cook CountyIowa• Parts of Iowa Balance of StateKansas• Kansas City/Wyandotte

CountyKentucky• Louisville/Jefferson County

Louisiana• Lafayette/Acadiana• Shreveport/Bossier/

Northwest• New Orleans/Jefferson Parish• Baton Rouge• Alexandria/Central Louisiana

CoCMassachusetts• Cape Cod Islands• Springfi eld/Holyoke/

Chicopee/Westfi eld/Hampden County

Maryland• Baltimore City• Montgomery CountyMaine• StatewideMichigan• StatewideMinnesota• Minneapolis/Hennepin County• Northwest Minnesota• Moorhead/West Central

Minnesota• Southwest MinnesotaMissouri• St. Louis County • St. Louis City • Joplin/Jasper, Newton

Counties• Kansas City/Independence/

Lee’s Summit/Jackson County• Parts of Missouri Balance of

StateMississippi• Jackson/Rankin, Madison

Counties• Gulf Port/Gulf Coast RegionalNorth Carolina• Winston Salem/Forsyth

County• Asheville/Buncombe County• Greensboro/High Point

North Dakota• StatewideNebraska• StatewideNew Mexico• StatewideNevada• Las Vegas/Clark CountyNew York• New York City• Yonkers/Mount Vernon/New

Rochelle/Westchester CountyOhio• Toledo/Lucas County• Canton/Massillon/Alliance/

Stark CountyOklahoma• Tulsa City & County/Broken

Arrow• Oklahoma City• Norman/Cleveland CountyPennsylvania• Philadelphia• Lower Marion/Norristown/

Abington/Montgomery County• Allentown/Northeast

Pennsylvania• Lancaster City & County• Bristol/Bensalem/Bucks

County• Pittsburgh/McKeesport/Penn

Hills/Allegheny CountyRhode Island • StatewideSouth Carolina• Charleston/Low Country• Columbia/MidlandsTennessee• Chattanooga/Southeast

Tennessee• Memphis/Shelby County• Nashville/Davidson County

Texas• San Antonio/Bexar County• Austin/Travis County• Dallas City & County/Irving• Fort Worth/Arlington/Tarrant

County• El Paso City and County• Waco/McLennan County• Texas Balance of State• Amarillo• Wichita Falls/Wise, Palo Pinto,

Wichita, Archer Counties• Bryan/College Station/Brazos

Valley• Beaumont/Port Arthur/South

East TexasUtah• StatewideVirginia• Richmond/Henrico,

Chesterfi eld, Hanover Counties

• Roanoke City & County/Salem• Virginia Beach• Portsmouth• Virginia Balance of State• Arlington CountyWashington• Seattle/King County• Spokane City & CountyWisconsin• StatewideWest Virginia• StatewideWyoming• Wyoming Statewide is in the

process of implementing

560 In 560:

The Tampa/Hillsborough County Continuum of Care’s plan to address unsheltered homelessness and some of the top causes of homelessness by providing housing opportunities to 560 people in 560 days, beginning June 2019 through December 2020.

TAMPA/HILLSBOROUGH COUNTY CONTINUUM OF CARE

560 In 560 Homelessness is unacceptable throughout Hillsborough County. It is neither inevitable nor perpetual.

Tampa Hillsborough Homeless Initiative (THHI) is designated by federal, state and local governments to serve as the lead entity of the Tampa/ Hillsborough County Continuum of Care (CoC). The CoC is a strategic planning body on the issue of homelessness. Through the efforts of the CoC, our community has made significant headway in the fight against homelessness. Based on the Hillsborough County 2014 Homeless Point-in-Time (PIT) Count, there were 1,091 people unsheltered, sleeping on the street or in places not meant for human habitation, in Hillsborough County. As of the February 2019 PIT Count, 672 people were unsheltered, a five year decrease of 38% in the number of people that are experiencing homelessness and were unsheltered. Our community has also experienced significant decreases in the other subpopulations:

15% decrease in overall homelessness 37% decrease in Veteran homelessness 35% decrease in chronic homelessness 36% decrease in unaccompanied youth homelessness (2015 data) 37% decrease in family homelessness

The CoC has enthusiastically adopted a series of evidence-based practices collectively known as Housing First. Business, government, healthcare, human services, and philanthropic leaders have coalesced around making homelessness rare, brief and non-recurring in Hillsborough County. In order to truly address homelessness, the community must simultaneously address the top causes of homelessness1:

The 560 In 560 addresses the issue of unsheltered homelessness and some of the top causes leading to homelessness. The goal of 560 In 560 is to provide housing opportunities to 560 people in 560 days, beginning June 2019 through December 2020. This aggressive and lofty goal focuses on reducing the percentage of unsheltered homelessness by 90% from the number reported in the 2014 PIT Count. 560 In 560 will assemble an array of resources that can rapidly house individuals and families from emergency shelters and move them towards self-sufficiency with minimal assistance. This process will simultaneously make emergency shelter and permanent housing available for those sleeping on the streets or places not meant for human habitation and that require more intensive assistance prior to becoming self-sufficient. The CoC will strengthen its partnerships and programs with key players and develop new partnerships and programs to reach the goal of 560 In 560. The following initiatives and events will help achieve the goal:

1. Hillsborough County Expungement Clinic 2. Second Chance Job Fair 3. C.A.S.H. Program 4. Hot Spot Mobile Outreach 5. Rapid Exit from Shelters 6. Speed Leasing 7. Operation: REVEILLE 8. Shared Housing 9. Housing is Healthcare 10. The B.E.A.C.H. House Project

1 https://nlchp.org/wp-content/uploads/2018/10/Homeless_Stats_Fact_Sheet.pdf

lack of affordable housing unemployment poverty low wages mental illness substance abuse

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1. Hillsborough County Expungement Clinics In a partnership with the State Attorney’s Office 13th Judicial Circuit (SAO) and the Hillsborough County Commission on the Status of Women, Tampa Hillsborough Homeless Initiative (THHI) conducted the inaugural Hillsborough County Expungement Clinic in September 2018. The clinic offered county residents who had been charged with a crime the opportunity to have one criminal record sealed or expunged, provided that the charge did not result in a criminal conviction (complying with Florida law). The expungement of a charge improves residents’ opportunities for housing, employment and education. The application and legal fees to have a criminal charge sealed or expunged often exceeds $2,500. With funding secured by THHI, the $75 application fee was waived for each participant. The Expungement Clinic provided pro-bono services valued at $357,000 to the residents of Hillsborough County. SAO and THHI agreed to organize three additional clinics in 2019 (August, September and November). Each clinic will serve approximately 100 people. The goal is to provide six clinics, bi-monthly in 2020. Proposed # of Persons Served: 900 people Target Population: People with criminal charges, but no convictions Frequency: Bi-monthly (9 clinics) Total Cost: $67,500 (for 900 application fees)

2. Second Chance/Re-Entry Job Fairs THHI will coordinate with community leaders to implement the 2nd Chance/Re-Entry Job Fair. In Hillsborough County, during the 2019 Homeless Point-In-Time Count, 32% of the adults reported they have been charged with a felony in the past. Poverty, unemployment and low wages are among the leading causes of homelessness. The job fair will focus on providing employment opportunities for people with criminal records who are experiencing homelessness or recently emerging from homelessness. The 2nd Chance/Re-Entry Job Fair will feature employers with current job openings willing to hire residents that are unemployed/under employed due to their criminal record. The 2nd Chance/Re-Entry Job Fair is an opportunity for residents of Hillsborough County with a criminal record to re-enter the job force. It will remove barriers for employment and housing by assisting ex-offenders who are ready to return to the job market make connections with potential employers and improve their interview skills. One job fair will be held in 2019 and two in 2020. Each fair will serve approximately 200 people. Proposed # of Persons Served: 600 people Target Population: Ex-offenders seeking employment Frequency: 3 Events Total Cost: $12,000 (Set-up fee/venue/incentives)

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3. C.A.S.H. Program The Community-wide Affordable Supportive Housing (C.A.S.H.) Program is a method of increasing access to housing for people emerging from homelessness and are unlikely to obtain housing without assistance. The C.A.S.H. Program has four components:

o Developer Incentive provides upfront funding ($2,000/year/unit) to establish a long-term contract with the developers/property owners to ensure that the unit will be used for permanent supportive housing for 5 to 15 years. Tenants will typically have HUD-funded housing vouchers and long-term case management.

o Risk Mitigation provides funding to developers/property owners that experience excessive damages, lost

rent, or legal fees beyond the security deposit. Risk mitigation is an added protection for landlords who are willing to reduce screening criteria to rent to people with limited income, poor rental history or criminal history.

o Set Aside Units are available via a partnership with Hillsborough County’s Affordable Housing Services

to provide 10% of new affordable housing units specifically for people emerging from homelessness. THHI is the gate-keeper of those units and assigns the housing to service providers. The service providers then assign residents to the units providing rental assistance and case management.

o Rental Gap Incentive provides funds to landlords on behalf of clients that are emerging from homelessness.

Clients are able to pay rent that is above Fair Market Rent (which makes the unit ineligible for mid-to-long term HUD funds); however “start-up” funds will be needed to stabilize the renter. This expands the housing options for renters and allows the renters to live in areas that may have been initially deemed unaffordable.

Proposed # of Persons Served: 150 people Target Population: All Frequency: Once every three years, during RFP process Total Cost: $3,000,000

4. Hot Spot Mobile Outreach To address the issue of unsheltered homelessness within several “hotspots” that are experiencing high rates of homelessness throughout Hillsborough County, THHI will collaborate with housing service providers and the current outreach teams within the CoC to coordinate Hot Spot Mobile Outreach (HSMO). Mobile outreach teams in the past have provided basic services (bus passes, snacks, water, blankets, etc.). By contrast, HSMO will be housing-centered. Mobile command centers will be established and remain at the hot spot locations for up to 30 days. Based on the February 2019 Homeless Point-In-Time Count, 47% (672 people) of those experiencing homelessness were reported as unsheltered. Unsheltered refers to the sleeping conditions of people experiencing homelessness in places not meant for human habitation (parks, benches, sidewalks, abandoned buildings, car, tent encampment areas, etc.) Currently, there are six designated hotspots based on data collected from the February 2019 Homeless Point-in-Time Count. HSMO will operate at two locations simultaneously for 30 days at each location. HSMO will work in conjunction with Shared Housing (see #8). If necessary, hotel vouchers will be available to expedite the process of providing housing. Proposed # of Persons Served: 200 people Target Population: Unsheltered, people sleeping in areas not meant for human habitation Frequency: Monthly (two locations per month) Total Cost: $150,000 (hotel vouchers, mobile command centers)

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5. Rapid Exit from Shelters Over the last three years, THHI has partnered with social service providers to increase the number of Rapid Re-housing Program vouchers in our community. Rapid Exit was introduced in emergency shelters, the domestic violence program and the Community Housing Solutions Center (CHSC) in 2016. Funding for Rapid Exit is provided directly to emergency shelters, the domestic violence program and the CHSC in an effort to expedite the process of securing permanent housing for people residing in those programs that need minimal assistance to become stably housed. In the past, emergency shelters, the domestic violence program and the CHSC would need to refer their clients to an additional program to obtain Rapid Re-housing Program vouchers. As a result of Rapid Exit, 15% more people are leaving emergency shelters, the domestic violence program and the CHSC to move into permanent housing. Proposed # of Persons Served: 500 people Target Population: People with resources to sustain moving into permanent homes Frequency: Daily (Funding is available once in every three years) Total Cost: $1,500,000 (Funded by state and federal agencies)

6. Speed Leasing On July 13, 2019, THHI and its partners will host a pilot housing surge event, 2019 Summer Speed Leasing. Speed Leasing is a formalized matchmaking process which provides financial incentives to landlords who rent to residents that are experiencing housing barriers. Landlords will be able to exhibit available units and screen potential tenants at the event. Potential tenants will have the opportunity to meet with several landlords during the one-day event. Service providers with Rapid Re-housing funds will provide the short-to-mid term rental and utility assistance needed for securing housing for clients. The goal of this pilot project is to bring individuals and families that are experiencing homelessness together with landlords in a one-day event. Individuals and families experiencing homelessness will be pre-selected using the community’s Coordinated Entry System (CES). CES is a process developed to ensure that all people experiencing a housing crisis have fair and equal access and are quickly identified, assessed, referred, and connected to housing and assistance based on their strengths and needs. The initial Speed Leasing event will focus on housing ten (10) families and five (5) individuals. The events will be held quarterly; two events in 2019 and four in 2020. Each event will assist 15 households (45 people).

Proposed # of Persons Served: 270 people (90 households) Target Population: People with resources to sustain permanent housing Frequency: Quarterly (6 events) Total Cost: $45,000 ($250/successful move-in and $250 after 6 months)

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7. Operation: REVEILLE Operation: REVEILLE is a housing-first initiative aimed at rapidly re-housing Veterans and developing a system of care to ensure that a Veteran never sleeps on the streets again. Each year on Veterans Day, THHI in partnership with the member agencies of the Continuum of Care (CoC) and in conjunction with local, state, regional and national partners provide homes to military Veterans in need of housing, presenting each Veteran with keys to their very own home. Each home is pre-furnished and stocked with food and household supplies. Most Veterans will have a HUD-VASH housing voucher. Veterans are selected for Operation: REVEILLE via the Coordinated Entry System (CES). Veterans are offered supportive services to transition into housing. Case management is available in the days and weeks following their move-in to access other needed services. Some Veterans will require very little assistance, while others will require a lifetime of assistance. During Operation: REVEILLE each Veteran is assigned to a Comrade: a volunteer, who assists the Veteran throughout the day with navigating the available services on-site according to their needs. Proposed # of Persons Served: 75 people (50 households) Target Population: Disabled Veterans Frequency: Annually, on Veterans Day Total Cost: $250,000 (Furniture, food, supplies, etc.) funded with corporate donations

8. Shared Housing One of the primary reasons for homelessness is the lack of affordable housing. For many single people residing in shelters and homeless encampments, an efficiency apartment is not obtainable even with income from low wage jobs or social security benefits. Shared Housing may be the solution for them. It is common for people to develop a community and a support system while experiencing homelessness. Shared Housing will make housing affordable, keep those relationships intact and promote long term housing stability for those that may currently live together in shelters, encampments and parks throughout Hillsborough County. THHI will direct funds towards Shared Housing. Shared Housing is not a new concept; however, THHI is developing a local Shared Housing strategy that is one solution to providing immediate housing for single adults experiencing homelessness. THHI will work with investors to purchase single family, 3 bedroom homes for approximately $140,000. Funding will be 50% from the investor and 50% from THHI. The homes will have a 10 -15 year recapture requirement. Many of the tenants will have HUD-funded vouchers with case management, but many will be employed with low wage jobs. Proposed # of Persons Served: 50 units (150 people) Target Population: Low income individuals emerging from homelessness Frequency: Once Total Cost: $3,500,000

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9. Housing Is Healthcare Stable housing is a critical component to a person’s health, especially for those experiencing chronic homelessness and chronic illness. Annually, mental health, behavioral health and substance abuse treatment agencies in Hillsborough County receive $1.2 million via HUD’s CoC Program to provide case management for Permanent Supportive Housing (PSH) programs. The agencies also receive local and state funds for healthcare which may lead to clients having several case managers. In an effort to streamline the treatment process for participants and to increase the number of housing vouchers in our community, THHI proposes to partner with the Hillsborough County Healthcare Plan, to develop a new initiative, Housing Is Healthcare. This concept is not new to our community; however, timing is of the essence and immediate implementation can add approximately 120 new housing vouchers to our community. Housing Is Healthcare will replicate the successful collaboration of housing and health care demonstrated at the Cypress Landing complex. Residents experiencing chronic homelessness have HUD vouchers for housing and receive case management and treatment via the Hillsborough County Healthcare Plan. Using an alternate source of funding for the provision of supportive services would allow for a realignment of HUD CoC Program funding under PSH to be used to provide more housing vouchers for people who are experiencing chronic homelessness. THHI will request a budget amendment from HUD to reallocate case management funds to housing funds. This realignment would increase PSH housing by nearly 40% by adding a minimum of 120 new housing vouchers to our community. Proposed # of Persons Served: 120 people Target Population: People with a disability and experiencing homelessness Frequency: Once (HUD budget amendment), Annually (Cost for case management) Total Cost: $3,000,000 (Proposed funding via the Hillsborough County Health Care Plan)

10. The B.E.A.C.H. House The Beginning of the End to Abolish Chronic Homelessness (B.E.A.C.H.) House is an initiative aimed at addressing chronic homelessness in Tampa/Hillsborough County. Based on the past 5 years of data, those experiencing chronic homelessness in Hillsborough County are considered the most vulnerable population and represents 27% of those experiencing homelessness. The B.E.A.C.H. House would provide a friendly and safe living environment for chronically homeless individuals who are the most visible and the most vulnerable in our community and who would never be able to maintain their own living space due to physical or mental disability. THHI proposes to establish three houses. Each house would accommodated 15 severely chronically homeless people. Each person would have their own bedroom and bathroom with shared common areas. Long term case management will be included. The houses would be designed similarly to Fisher Houses which are located across the country to provide temporary accommodations for families of military Veterans. This design also allows each person the opportunity to provide and gain support from those reside at The BEACH Houses. Proposed # of Persons Served: 45 people Target Population: Severely disabled/chronically homeless people Frequency: Once for construction and annually for operations/case management Total Cost: $10,500,000 ($9,000,000 for construction for 3 communal living homes and $1,500,000 for

operation and case management)

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Summary: Making homelessness rare, brief and non-recurring is a daunting and complex task. Homelessness is a community issue that requires a community response. 560 In 560 is an aggressive and lofty plan. However, the goals are achievable. Continuous collaborations with our current community partners are required, but developing new collaborations and resources are critical. Building affordable housing is not the only solution because it is a slow and expensive process. Most people experiencing homelessness will not only need housing, but will require some sort of voucher or subsidy to even obtain affordable housing. 560 In 560 tackles this difficult merger of resources.

People Being Impacted vs

People Receiving Housing

Assistance

Voucher vs Units (Beds)

Total Project Cost

June 2019 – December 2020

Total Project Funding Gap June 2019 –

December 2020

1. Hillsborough County Expungement Clinic

900 people N/A $67,500 $0

2. Second Chance Job Fair

600 people N/A $12,000 $0

3. C.A.S.H. Program

150 people Units $3,000,000 $1,500,000 (one-time)

4. Hot Spot Mobile Outreach

200 people N/A $150,000 $0

5. Rapid Exit

500 people Short-Term Vouchers

$1,500,000 $0

6. Speed Leasing 270 people Units $45,000 $0 7. Operation: REVEILLE 75 people Units $250,000 $0 8. Shared Housing 150 people Units $3,500,000 $1,000,000

(one-time) 9. Housing is Healthcare

120 people Long-Term

Vouchers $3,000,000 $3,000,000

(annually) 10. The B.E.A.C.H. House

Project

45 people Units $10,500,000 $7,500,000

$6 million (construction, one-

time) $1.5 (operation and case management,

annually)

3010 to be Impacted

690 People to be Housed

690 Units

(beds)

620 Vouchers

$22,024,500

$13,000,000

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