12 january 2009sds batch generation, distribution and web interface 1 exess it tool for sds batch...
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ExESS IT tool for SDS batch generation, distribution and web interface
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ExESS IT toolbox
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The complete IT solution for Chemicals Management
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Structured folder withPdf documents
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Input from Other ITApplication(orders)
MS SQL
• ExESS Inventory• ExESS Chemicals
Management• Classification calculation
SDS batch, distribution, web
• SDS versioning• SDS phrases/languages• SDS, label and document
templates• Distribution lists
Batc
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ocum
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gene
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www
Information exchange through web browser :
• Chemical Product Info as label, SDS, SIC• Input/output stock data• Documents
SMTP
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SDS batch generationThe SDS Batch Generation
1. Select one or more chemicals or trigger automatically a selection of a defined set of chemicals
2. Create for each selected chemical one or more SDS’s with the following definable parameters :
• the document format (Word or PDF)• the document template (SDS, label, SIC, other…)• the structure of the stored documents (Folder) • the required languages • the composition of the document name• confirm automatically a date stamp to identify the batch time reference• activate generation of different document types at the same time
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SDS batch generation
Select <Report> from the detail layout of a chemical and select <batch>
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Identifier : ExESS Name of the batch generation data setName : Name of the Batch Generation Data SetReport : Select batch report templateOutput format : Word or Pdf Root folder : Start of document network collection folder Time stamp field : Select field to adjust as time stampLanguages : Selection of document languagesFilename script : HEMMIS script for automatic document name generation
SDS batch generation1
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SDS batch generation result
All defined documents are automatically stored in a certain structure , ready to be distributed manually or automized
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Document (SDS) distributionThe document (SDS) distribution is useful to :
1. Define triggers and conditions on which documents must be distributed to users and/or external persons (clients, suppliers,…)
2. Send revised SDS versions to existing clients by email
3. Send relevant SDS documents to new clients by email
4. Logfile to follow up automized distribution
Define triggers
Create or find
document(s)
Send documents
by email
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Document (SDS) distributionBased on :
• Distribution list• Distribution settings• Links and settings to mail system• Logging of mailings
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Document (SDS) distribution2
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Document (SDS) distribution2
The document (SDS) distribution can include by parametrization :
1. Tracking who (based on distribution list and date-condition) received in the past a document and who must receive an upgrade of this document
2. Tracking errors or logging communication problems
3. Automatic links to ERP information as : orders, new customers, recent changed uses or product information, …Information can lead to trigger conditions on which communication of documents must be activated
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web interface
Web interfaces are used to
• Distribute print ready documents : SIC; labels, SDS• Give controlled access to trade product information to clients/distributors• Track stock movements in labs• ….
In general, web interfaces allow restricted input and output of ExESS data
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web interface3
DEMO 1
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Web based Search engine3
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Search Result3
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Information presentation3
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Label information3
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Stock entry
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MSDS search
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Presentation and printout of Safety Data sheets via web interface to ExESS and
PDF documents
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SIC search
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Presentation and printout of Safety Instruction Cards via web interface to ExESS and PDF documents
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MSDS search
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3
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web interface3
DEMO 2
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MSDS/document search
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3
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MSDS/document search
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3
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MSDS/document search
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3
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MSDS/document search
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3
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MSDS/document search
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3
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PUBLICHEM interface4
DEMO 3
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PUBLICHEM interface4
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PUBLICHEM interface4
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Although the information in this presentation are presented in good faith and are believed to be correct at the time of compilation, LISAM is never responsible for the completeness or accuracy of the information in this presentation
Compiled by Frans Lemaire, April 2011, Lisam : [email protected]
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