11th european congress on tropical medicine and ......training in tropical medicine, and to organise...

16-20 September 2019Liverpool, UK

Exhibition, sponsorship and advertising brochure

25 years: investigation, innovation and implementation

11TH EUROPEAN CONGRESS ON TROPICAL MEDICINE ANDINTERNATIONAL HEALTH16-20 SEPTEMBER 2019LIVERPOOL, UK

www.ectmih2019.org

On behalf of:Hosted by:

Congress organisers MediCongress ServicesNoorwegenstraat 49 9940 EvergemBelgiumTel.: +32 9 218 85 [email protected]

Welcome message 3

Your sponsorship 4

ECTMIH 2019 tracks 6

ECTMIH 2019 timetable 7

RSTMH 8

FESTMIH 9

Liverpool 10

The Arena and Convention Centre Liverpool (ACC) 11

Exhibition 12

Floor plan 13

Sponsorship packages 14

Individual sponsoring options 15

Terms & conditions 17

General rules & disclaimers 18

Table of contents

Dear Colleagues,

The 11th European Congress on Tropical Medicine and International Health (ECTMIH 2019) will bring together 1,500 people working in or interested in tropical medicine or global health to share and discuss their knowledge and experience in this important field.

Every two years, communities of health professionals, researchers, scientists and students come together from academic, clinical, NGO and industry settings across the world to attend ECTMIH, which is an initiative of the Federation of European Societies of Tropical Medicine and International Health (FESTMIH). Next year the Royal Society of Tropical Medicine and Hygiene (RSTMH) is proud to host ECTMIH 2019, on the 25th anniversary of FESTMIH, celebrating and looking forward to strong collaboration across Europe and beyond on these global challenges.

ECTMIH 2019 is taking place at the Arena & Conference Centre (ACC) in Liverpool, UK on 16-20 September 2019. The theme of the meeting is 25 years: investigation, innovation and implementation. Through six scientific tracks, plenary talks, discussions and workshops we will be encouraging professionals of all career stages to share their case studies of research, implementation, policy influence and more. Celebrating the advances made in the last 25 years of tropical medicine and international health and looking to the next 25, we will cover prevention, treatment and underlying health systems. We also have a focus on age related healthcare, looking at maternal and child health as well as the health of adolescents and those in old age and palliative care. We’ll also consider external factors that affect health, including animal health, the environment and population movements. There will be a place for early career researchers and professionals to be involved.

Contribute to this incredible meeting by showcasing your knowledge and expertise among a cross-sectoral network. Join us in helping to shape the conversations of the future. Help us to make ECTMIH 2019 a meeting that sets the scene for the future of tropical medicine and international health.

We look forward to hearing from you and seeing you in September 2019 in Liverpool.

Welcome message

Sarah Rowland-JonesPresident RSTMH

Tamar GhoshChief Executive RSTMHDirector ECTMIH 2019

Royal Society of Tropical Medicine and Hygiene is a registered charity in England and Wales (1146162) and a registered company in England and Wales (07941827) limited by guarantee.

3www.ectmih2019.org

You are kindly invited to join this rich discussion and play a part in a cutting-edge health revolution in high- and low-resource countries. You will be able to interact with delegates from diverse backgrounds with a common interest in tropical medicine and global health.

In the exciting scenery of the ACC in Liverpool, you will have the opportunity to exhibit your values, ideas and products in the fi eld of tropical medicine and international health. You can provide the health workers of tomorrow with valuable information and support. You can contribute to the Congress with a symposium, or simply as a supporting sponsor as a means to advocate for the global health community.

Sponsoring and exhibiting at ECTMIH 2019 will provide a unique opportunity for your organisation to promote your brand and send key messages to delegates. You will receive extensive marketing exposure during the lead up to the event as well as during the Congress. On behalf of the Organising Committee we welcome you to Liverpool in 2019 and encourage you to explore the benefi ts of participating as a sponsor and/or exhibitor and secure your preferred options.

Supporting the Congress has multiple benefi ts in line with your organisational goals:

• International audience of tropical medicine and health professionals

• High visibility for products, values, technologies and brands

• Access to learning of recent trends in international health

• Being part of a dedicated community

• Face-to-face contacts with key decision makers

• Direct customer relations

Congress history The fi rst Congress took place in 1995. The four latest Congresses were held in: Barcelona, Spain (2011 - 1,683 participants)Copenhagen, Denmark (2013 - 1,057 participants)Basel, Switzerland (2015 - 2,000 participants)Antwerp, Belgium (2017 - 1,480 participants).

Your sponsorship for 25 years: investigation, innovation and implementation

4 www.ectmih2019.org

Delegates 2017

Delegate profiles A mix of international health professionals and researchers, both from the global North and South, will gather at this Congress:

• Academia: researchers, health specialists, undergraduate, graduate and post-doctoral students

• Healthcare: physicians, nurses and other health workers, international health experts

• Governments: health ministries, regulatory bodies, health departments

• Industry: representatives of private research and development and service providers

• NGOs

Sponsor profiles• Foundations

• Universities

• Governmental organisations and industry promoting science and technology, international development and cooperation

• NGOs: public-private partnerships, healthcare associations, disease and patient-focused organisations

• Diagnostic suppliers

• Pharmaceutical companies

• Medical and scientific equipment companies

• Consultants

• e-Health systems providers

• e-Learning providers and publishers

20%3%NorthAmerica

7%Asia

Africa

68%Europe

2%South America

5www.ectmih2019.org

ECTMIH 2019 tracks

Overarching theme:25 years: investigation, innovation and implementation

Track 1: Prevention

• Innovations in biomedical science including diagnostics, vector control, drug development

• Innovations in social science including community awareness and engagement and behavioural change

• Innovations in drug development including vaccines

Track 2: Treatment/Patient Care

• Management of common diseases in remote areas

• Emerging diseases

• Primary healthcare and minimal curative care

• Specific disease areas including diabetes, hypertension, malaria, TB, AMR, HIV

• Community diagnosis and care (NTDs and NCDs)

Track 3: One Health and Young Researchers

• One Health half-track

• The remaining time will be devoted to young researchers

Track 4: Health Systems

• Health and policy system development

• Changing health population profiles including resilience to outbreaks, refugees and internally displaced persons

• Innovations in funding including health insurance, models for health systems in-country, internal and external funding, problems of catastrophic health expenditure

Track 5: Age Related Healthcare

• Maternal and child health

• Adolescent health

• Elderly and end of life care

Track 6: External Factors Influencing Future Health

• Climate change

• The built environment

• Economic factors incorporating health economics

• Populations dynamics incorporating population movement and population growth

• Health and the digital world incorporating data and artificial intelligence


ECTMIH 2019 timetable*

Important dates

31 December 2018

Early bird registration deadline for sponsors (15% discount)

1 February 2019

Deadline call for abstracts and organised sessions

30 May 2019

Preliminary programme available

15 June 2019

Early bird registration deadline

1 September 2019

2nd registration deadline

1 September 2019

Final programme available

Timing Monday 16/09/19

Tuesday 17/09/19

Wednesday 18/09/19

Thursday 19/09/19

Friday 20/09/19

07:30 Breakfast seminars

08:00 Arrival and registration

Plenary Plenary Plenary Plenary

09:30 6 parallel sessions 6 parallel sessions 6 parallel sessions 6 parallel sessions

10:30 Break

11:00 6 parallel sessions 6 parallel sessions 6 parallel sessions 6 parallel sessions

12:30 Lunch and sponsored symposia

14:00 6 parallel sessions 6 parallel sessions 6 parallel sessions Closing plenary

15:30 Break

16:00 6 parallel sessions 6 parallel sessions 6 parallel sessions

17:00 Opening plenary 6 parallel sessions 6 parallel sessions 6 parallel sessions

17:30

18:30 Welcome reception Conference dinner

22:00

*Subject to change

7www.ectmih2019.org

Since 1907, the Royal Society of Tropical Medicine and Hygiene (RSTMH) has been dedicated to improving tropical medicine and global health. Through our network of members across the world, we facilitate research, share knowledge, guide lifelong careers and drive impact.As a respected Society at the heart of the tropical medicine and global health community, we connect people and organisations who work, or are interested in, these areas. We’re an independent organisation and have a unique role in convening diverse stakeholders from many sectors and disciplines.

We play a part in all stages of global health practice from initial research and development, publication and showcasing, implementation, debate and impact. Our work includes funding and disseminating multidisciplinary

research through peer-reviewed journals and a calendar of meetings and events. We provide grants for UK and international research, and award medals for excellence in practice, and to recognise emerging talent. The Society, located in London, is governed by a Board of Trustees. RSTMH received a ‘Royal’ designation from King George V in 1920 and the royal connection has been maintained ever since – Her Majesty Queen Elizabeth II is our Patron, and HRH The Princess Royal is an Honorary Fellow.

We play a part in all stages of global health practice from initial research and development, publication and showcasing, implementation, debate, and impact


The Federation was founded in 1995 at Hamburg, during the first European Congress on Tropical Medicine. Fifteen European countries are currently represented on the Federation Council by their respective national societies. FESTMIH provides a strong platform for collaboration toward common goals with sister Societies and colleagues in the South. The objectives of FESTMIH are to build upon the interdisciplinary expertise of the national Societies in Europe, for developing European collaboration and North-South partnership towards health development in the tropics, in respect of regional specificities.

The Federation wants specifically to promote harmonisation of health strategies and recommendations related to developing countries, emergency situations and international travellers, to seek the advice from overseas partners for pertinent identification of their health and research priorities,

to foster the formation in the tropics of new scientific societies dealing with health sciences, to encourage European harmonisation of training in tropical medicine, and to organise in Europe regular conferences on tropical medicine and international health, as a platform for debate on European research and cooperation in international health.

FESTMIH is co-publisher of the periodical journal “Tropical Medicine and International Health (TM&IH)” and has become one of the leading journals in its field.

Member societies(AU) Österreichische Gesellschaft für Tropenmedizin, Parasitologie und Migrationsmedizin

(BE) Be-Cause Health

(CH) Swiss Society of Tropical Medicine and Parasitology

(CZ) Society of Tropical and Travel Medicine (under the umbrella of the Czech Society of Infectious Diseases)

(DE) Deutsche Gesellschaft für Tropenmedizin und Internationale Gesundheit (DTG)

(ES) Sociedad Española de Medicina Tropical y Salud Internacional (SEMTSI)

(FI) Finnish Society for International Health

(FR) Sociétè de Pathologie Exotique

(IE) The Irish Forum for Global Health

(IT) Società Italiana di Medicina Tropicale (SIMET)

(NL) Nederlandse Vereniging voor Tropische Geneeskunde

(NO) Norwegian Forum for Global Health Research

(PT) Associaão para o Desenvolvimento da Medicina Tropical

(SE) Svensk förening för tropikmedicin och internationell hälsa

(UK) Royal Society of Tropical Medicine and Hygiene

9www.ectmih2019.org

Liverpool is centrally located within the UK and, with a population of 1.38 million, is the fi fth largest city in the country. Since being named European Capital of Culture in 2008, Liverpool has regeneratedinto a world class destination with a dynamic reputation.

City centre venueACC Liverpool is located in the heart of a vibrant city, adjacent to a UNESCO World Heritage Site.

Walking cityLiverpool is a compact city – train stations, hotels, shopping centres, cafés, bars, restaurants and visitor attractions are all within walking distance of each other.

CulturalLiverpool is home to more galleries and museums than any UK city outside of London.

Globally renowned cityLiverpool is well-known for its maritime, musical and sporting heritage. The city was awarded its Royal Charter back in 1207.

On the waterfrontThe heart of the city is wrapped around the world famous Liverpool waterfront. The Albert Dock, is the largest collection of Grade 1 listed buildings in the UK. Museums, galleries, cafés and restaurants can all be found in this historical setting. The Dock is adjacent to ACC Liverpool.

Easily accessibleThere are two international airports within 45 minutes of the city centre and London is just two hours by rail from Liverpool.

Liverpool


The Arena and Convention Centre Liverpool (ACC)ACC Liverpool is an award-winning conference and exhibition venue located on the banks of the world heritage waterfront in Liverpool at the heart of a world-class city.

ACC Liverpool’s campus site features Europe’s only interconnected arena, conference and exhibition venue providing the perfect combination for conferences, exhibitions and banquets. The ACC has been voted as the Best UK Conference Centre for six years running.

With three on-site hotels and a further 6,208 city centre rooms within walking distance and easily accessible via rail, road and national and international air links, Liverpool is the conference destination that your delegates won’t stop talking about.

www.accliverpool.com

Direct flights from major cities to Liverpool and Manchester

(Number of flights per week in brackets)

under 2 hourflight time

2-4 hourflight time

4-10 hourflight time

10+ hoursflight time

Athens (12)

Brussels (64)

Dublin (133)

Frankfurt (30)

Geneva (22)

Milan (25)

Helsinki (7)

Madrid (16)

Marrakech (6)

Istanbul (22)

Stockholm (40)

Prague (12)

Moscow (4)

Cairo (5)

Dubai (22)

Abu Dhabi (15)

Islamabad (10)

Tel Aviv (2)

Chicago (27)

New York (31)

Boston (4)

Sharm el Sheikh (11)

Toronto (11)

Cancun (17)

Goa (3)

Lahore (2)

Jeddah (4)

Doha (14)

Hong Kong (4)

Beijing (4)

Singapore (7)

Mombasa (2)

Las Vegas (10)

Los Angeles (2)

Lisbon (20)

Copenhagen (25)

Bucharest (6)

Rome (18)

Zurich (21)

Paris (68)

Barcelona (60)

Amsterdam (118)

11www.ectmih2019.org

GeneralThe exhibition will take place on Level-1. The plenary meeting room is located on Level 1 and is connected to the exhibition by escalators. Loading docks at street level allow easy access to the exhibition hall for loading and unloading.

Tentative Exhibition Outline

• Set-up of the exhibition: Monday 16 September 2019

• Exhibition dates: Monday 16 September until Friday 20 September 2019

• Dismantling of the exhibition: Friday in the afternoon 20 September 2019

• These dates are to be reconfi rmed and will be listed in the Exhibitors’ Technical Manual (available June 2019).

Exhibitor badgesExhibitors are required to register for passes in accordance with the sponsorship level. They will receive exhibitor badges (which differ from the participant badges) with personal name and organisation offering access to the exhibition, meeting rooms, coffee breaks, lunches and welcome reception.

Exhibition


Floor plan

Note:Position of doors and moveable walls are indicative


The success of ECTMIH 2019 ultimately depends on the generosity of its sponsors. Sponsorship of ECTMIH 2019 will be a powerful marketing tool for your organisation and maximise your exposure. You will be able to connect to a significant number of researchers and institutions worldwide and ensure your place at the table, gaining relevant insights about the specific audience while increasing the impact of your organisation.

Discover what the Congress has in store for you and boost the exposure of your organisation.

Sponsorship packages

DiamondSponsor

Platinum Sponsor

Gold Sponsor

SilverSponsor

BronzeSponsor

Price (EUR) €50,000 €35,000 €20,000 €10,000 €4,000

m2 * 30 m2 24 m2 15 m2 9 m2 6 m2

Allocation of Exhibition Space

First choice Second choice (after Diamond)

Third choice (after Platinum)

Fourth choice(after Gold)

Fifth choice(after Silver)

Satellite Symposium (60 min.)

1 First Priority on slot selection

- - - -

Acknowledgement in the App

200-word profile on Sponsors’ page + logo





Logo and link to website on ECTMIH website

Yes Yes Yes Yes Yes

All Publications Named as Diamond Sponsor

Named as Platinum Sponsor

Named as GoldSponsor

Named as SilverSponsor

Named as Bronze Sponsor

Exhibitor registration passes

25 15 10 5 2

Dinner tickets 5 3 2 1 0

1 Bag insertMax 4 x A4 pages

Yes Yes Yes No No

Advertisementin Final Programme

Yes** Yes*** Yes**** No No

Sponsorship items First choiceSecond choice (after Diamond)

Third choice (after Platinum)

Fourth choice(after Gold)

Fifth choice(after Silver)

* Naked stand space

** Inside back cover, outside back cover or 2 facing pages (first-come, first-served)

*** 1 Full Colour Page

**** 1/2 Full Colour Page

The above amounts solely reflect the sponsorship and exhibition space and do not include participant registration fees paid by companies.

Sponsorship levels will be announced on all printed matter and on: www.ectmih2019.org

5% discount until 31/12/2018!*See page 17 for conditions


Individual sponsoring options

Additional Sponsorship ItemsAllocated on a first-come, first-served basis after selection of premium packages

Unit Price (EUR)

Table Top Be present at ECTMIH 2019 with a table top booth in the public areas of the Congress.

• Corporate: €550

• Non-profit: €220

Satellite Symposium

• 60 minutes timeslot on day 2, 3 or 4

• Table and banner outside Meeting Room

• 1 x A4 promotional flyer in Congress bag

• Announcement in Final Programme and App with logo

• Room 850 pax: €20,000

• Room 250 pax: €15,000

• Room 65 pax: €7,500

Tropical Lounge Rent the Tropical Lounge for private company events, receptions, lunches etc.

• Half-day rental: 2,500

• Full-day rental: 5,000

Scientific Award Support a prize for the best oral presentation or the best poster presentation. The prize will be handed over to the awardee in the Awards Session by a representative from your company.

€4,000/award

Poster Award Exceptional poster presentations can also be awarded with a prize supported by your organisation, handed out by your representative during the dedicated Awards ceremony, with your logo on the screens.

€4,500/award

Travel Grant Support young scientists and emerging voices who have submitted excellent scientific abstracts and offer them a travel grant. Your organisation will be mentioned on the website.

€3,000/grant

Catering Coffee Break

• Mentioned on the screens during the breaks

• Announced on coffee tables

• Possibility to use own napkins

€2,500/Coffee Break

Water Dispensers

• Name/Logo will be on the water dispensers

€1,000/Each

Congress dinner €13,000

Badges Badges

• Logo/Company or Product Name on printed badges

• The sponsoring company provides the lanyards

• Exclusive sponsorship

€15,000

Conitnued over page >


Additional Sponsorship ItemsAllocated on a first-come, first-served basis after selection of premium packages

Unit Price (EUR)

Congress Bags Congress Bags (Exclusive Sponsorship)

The company offering the bags can insert a free publicity page

€20,000

Notepads and Pens (Exclusive Sponsorship)

• With logo of the company

• The sponsoring company provides notepads and pens

€10,000

Bag Insert (leaflet/small brochure) – Approx. 2,000 copies

• Max A4 size

• Max 4 pages

• The company delivers the insert

• Corporate insert: €3,000

• NGO/NFP Insert: €1,000

Advertisements& Printing(Approx. 2,000 copies in full colour print)

Outside back cover final programme* €4,000

Inside back cover* €3,000

Two facing pages €2,000

Inside full page €1,000

Multimedia Smartphone Application

• Available in App Store, Google Play and Windows Phone Store

• Your logo/product information on welcome screen in the App

• Exclusive Sponsorship

€10,000

ePoster Screens

• Posters will be on display electronically on large touch screens

• Possibility to search on topic, name, university, etc.

• Your logo/product information will be on this application

• Exclusive Sponsorship

€20,000

Registration Registration of Delegates can be sponsored. Please contact [email protected]

Individual sponsoring options

* If not taken by Diamond, Platinum, Gold or Silver Sponsor

If you would like to be a sponsor or exhibitor, please email [email protected]


Reservation of booth space and/or other sponsorship items will only be accepted if a signed contract is received and confirmed by the Congress Secretariat. For any questions please contact:[email protected].

PaymentAll invoices – without any exception and regardless of organisation rules – must be paid on the deadline mentioned on the invoices. By signing the Reservation Contract organisations accept this regulation.

In the event of default of payment on the date indicated on the invoice, the client is compelled to pay an interest of 12% per year (1% per commenced month) on the total amount due and a compensation of 10% with a minimum of 500 Euro and this without prior reminder or notice.

Any default of payment of one of our invoices on the expiry day is automatically accompanied by a claim for immediate payment of all other invoices with later expiry dates. In this case, we have the right to cancel all booked orders: this cannot lead to a claim of damages against us. On the other hand, we do retain the right of claiming compensation.

In case payments are not made in time, the organisers reserve the right to cancel the booth space and/or to deny access to organisation representatives or booth builders of the organisations in question. In any event, the amount due – as invoiced – remains to be paid.

Any person or organisation placing an order which is to be paid for by a third party, is personally responsible for payment, even if we agree with this procedure. In case of contention, only the courts of Ghent, Belgium are in charge.

Final allocation of the booths will be made according to the total amount of sponsorship (diamond, platinum, gold, silver and bronze) and the date of the booth space reservation.

Exhibitors wishing to avoid being located next to competitors can indicate this on the contract. Access will be denied to all company representatives and/or booth builders if the organisation has not fulfilled its financial obligations.

CancellationsIn case of cancellation or reduction of booth space or sponsorship, the contracted amount remains mandatory and non-refundable.

5% discount until 31 December 20185% Discount will be applied for reservations until 31 December 2018. This discount applies to booth spacebookings and extra opportunities. To benefit from this discount, the invoice must be paid before 15 February 2019.

Terms & conditions


• All rates are exclusive of taxes.

• The organisers have the right to refuse organisations to participate in ECTMIH 2019.

• All activities organised by companies involving participants in ECTMIH 2019 are to be decided on in consultation with both the Director and the Scientific Committees.

• The announced participation numbers are always an indication, not a certainty.

• The organisers reserve the right to change the exhibition floor plans if necessary.

• The application is legally binding on the exhibitor pending its acceptance in writing by the organiser. Reservations which have been made can be cancelled according to the cancellation policy. Only written cancellations will be accepted.

• Sponsoring organisations will receive an invoice. All booth reservations and other sponsorship must be paid according to the above regulations. Construction of the booth at ECTMIH 2019 will only be allowed if complete payment is received by the Congress Secretariat within due time.

• Distribution of drinks and meals must be in compliance with the rules of the ACC, which has its own caterer (see Exhibitors’ Technical Manual).

• Liability: in participating in ECTMIH 2019 as a sponsor, organisations agree that neither RSTMH, the Committees nor the Secretariat assume any liability whatsoever. Organisations are requested to make their own arrangements in respect of insurance and organisation of their booth.

• In case of “Force Majeure” neither ECTMIH as the organisers, nor MediCongress accept any liability.

• The organisers do not, in any manner, endorse any of the company product claims displayed or services provided in the exhibition during ECTMIH 2019. The information given and the activities organised by companies are under their own full responsibility.

• All sponsors and exhibitors are responsible for complying with all national and international rules and regulations with regard to the code of practice on promotion of medical and pharmaceutical products and devices.

• By reserving a booth or sponsorship through the Reservation Contract, companies agree that they will not make any legal claims against ECTMIH, the Organising Committee, Congress Organisers, MediCongress, the Local Organisers, ACC, etc.

General guidelines for satellite symposia

• By signing the reservation contract, organisations accept full responsibility for all the aspects of their Satellite Symposia (content, speakers, finances, set-up, etc.).

• The ECTMIH 2019 banner can be used on invitations for these Satellite Symposia only.

• Organisations have to submit the programme of their Satellite Symposium (overall title, list of speakers and their talks) by July 1 2019 at the latest. The overall title (not the full programme) of your Satellite Symposium will be printed in the Final Programme of ECTMIH 2019.

• Set-up of the meeting rooms is in theatre style. All other set-ups will be charged extra.

• Companies must respect the time slot allocated for their Satellite Symposium.

• Please keep the meeting rooms clean.

General rules & disclaimers


Congress organisers

MediCongressNoorwegenstraat 499940 Evergem, BelgiumPhone: +32 9 218 85 85Fax: +32 9 344 40 [email protected]

Registration & Hotel Bookings

Ms. Laurence SchepensAssistant Congress [email protected] Line: +32 9 218 85 83

Scientific Programme & Speakers Handling

Mrs. Els VertriestCongress [email protected] Line: +32 9 218 85 81

Organisation & Sponsorship

Ms. Charlotte SchaekCongress [email protected] Line: +32 9 218 85 85

Please contact the above persons for sponsorship, registration and scientific content.

11th european congress on tropical medicine and ......training in tropical medicine, and to organise...

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