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Department Safety Coordinator Training

Spring 2007

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Introduction

- EH&S Updates

- Storm Water Pollution Program

- Learning Management System

- New Blink resources

- Sharecase

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Injury & Illness Prevention Program

Mandated In 1991Under CCR

Title 8, Section 3203

(CA Labor Code, 6401.7)

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Overview of the Eight Requirements of IIPP

1. Responsibility2. Compliance3. Communication4. Safety and Health Hazard Identification/

Periodic Inspections5. Mishap Investigation 6. Mitigate/Abate7. Training Program8. Record Keeping

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1.Responsibility

Identification of the person or persons responsible for implementing the Safety Programat the local level

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EXAMPLE

• Department Head• Department Safety Committee• Manager• Supervisor• YOU

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• Environment, Health and Safety

(858) 534-3660

- Education

- Consultation

- Compliance/Enforcement

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Who has a Department Safety

Committee?

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Responsibilities for E, H, S

• Identify Safe and Healthy Practices in your Office/Lab/Facility

• Provide MSDSs and other resources

• Consult EH&S or cognizant support department

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2. Compliance

• Are there consequences for being conformant? Negligent?

- Performance Evaluation

- Supervisor’s field notes

- Fines, citation, Notice of Violation

- SAFE, Spot/Star Awards, etc.

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3. Communication

• Institutional Committees

• PPM, Notices/Flyers, Blink

• Department Safety Meetings

• Safety Bulletin boards

- EH&S Newsletters- Emergency Guide- Mandatory postings

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Higher Priority Information

• How to report an on-the-job injury

• Program documents/MSDS location

• General Rules for Office/Lab/Facility

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• Emergency Action Plan

- Update at least annually

- Communicate its contents

- Evacuation Procedures

- Assembly location

- Essential numbers

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Considerations - Field staff - Student workers - Off-site locations - TES workers - Volunteers - Contractors, visitors - ESL/ASL - Disabled - Minors

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Fire/Life Safety - Temporary use of extension cords

- Electrical panels with 30” clearance in front and to the side

- Obstructions-free exits, aisles, corridors, stairs

- Compressed gas cylinders secured

- Fire Extinguishers P.A.S.S. R.A.C.E.

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Area-specific Issues- Eye Protection

• Everyone who enters must have eye protection• For corrective lenses, protection must fit over eyewear

• Unless they are prescription safety glasses

- No working alone in the shop

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Use Universal Precautions- Assume all human blood or other potentially contaminated material is treated as infectious

- Know how to respond to medical emergencies

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4. Hazard Identification/ Periodic Inspections• At least annual work area self-audit

• Conducted by representative(s) from home department or EH&S*

* - high risk environments

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Suggestions

- Conduct audits regularly (e.g. at the same time each year)

- Share results with staff

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Monthly Fire Inspection1. Confirm the extinguisher is visible, unobstructed, and in designated location

2. Verify the locking pin is intact and the tamper seal is unbroken

3. Examine for obvious physical damage, corrosion, leakage, or clogged nozzle

4. Confirm pressure indicator is in the operable range and lift to ensure still full 5. Ensure operating instructions on nameplate are legible and facing outward

6. Check date of last service on tag. (within the past 12 months)

7. Initial and date the back of the tag.

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Potential unannounced inspections by university staff, County or State inspectors

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5. Mishap Investigation

Why investigate?

• Identify problem areas• Prevent repeat incidents• Eliminate hazards• Identify root cause• Decrease workers comp costs

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Basic Questions

- What happened

- Why did it happen

- What has been/will be done to prevent repeat

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Jan Kraak, MS, RN, COHN-sAccident/Incident Investigation Specialist

Work Comp/Significant

- Training- Tools/Equipment- Environment- Leadership

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6. Mitigate/AbateMethods used to correct unsafe orunhealthy conditions & work practicesin a timely manner

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- Allocation of resources

- Written programs

- Evaluate equipment

- Evaluate work processes

- Posting of the affected area/element

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- Prompt reporting of discrepancies

by employees.

- Local mechanism?

- Timely and accurate communication

of discrepancies to maintenance.

- Tracking system?

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7. Training Program• All workers MUST be properly trained

- Maintain record of training documentation

- Department keeps copy of locally conducted training

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• Training from EH&S

- Visit http://blink.ucsd.edu/ehs

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Other Sources for Training

• Consultant/vendor

• Job-specific training from your supervisor or other “competent/qualified person”

• Safety content in general meetings at least once a month – document attendance and items discussed

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8. Record Keeping

• Audit/inspection reports- Corrective actions

• Training records

• Staff Meeting minutes

• Communications

• Incident reports

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• EH&S-provided training documented on LMS (Enrollment Central)

• Department responsible for maintaining records of local/ vendor-provided training

• MSDS/chemical inventory up-to-date

• Plans and procedures up to date

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Retention Guidelines

• Maintain training records for the length\ of employment

• Keep inspection records and similar documentation for 3 years

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Review• UCSD Injury & Illness Prevention Program in NOT just a one-time class

• All UCSD stakeholders (faculty, staff, students, affiliates, and contractors have responsibility to participate

• EH&S and Risk Management is a centralized resource

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Review• Written IIPP Plan for Work Units can include:

– Emergency Action Plan– Safety bulletin board postings– Chemical inventory– Standard operating procedures (SOP)– Area-specific procedures– Inspection checklists– Safety training records– And other, similar health and safety documentation

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UC Policy on Mgmt of Health, Safety and the Environment 10/05

The University of California is committed to achieving excellence in providing a healthy and safe working environment, and to supporting environmentally sound practices in the conduct of University activities. It is University policy to comply with all applicable health, safety, and environmental protection laws, regulations and requirements.

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To meet this standard of excellence, the University implements management initiatives and best practices to systematically integrate health, safety, and environmental considerations and sustainable use of natural resources into all activities. All University activities are to be conducted in a manner that ensures the protection of students, faculty, staff, visitors, the public, property, and the environment.

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This policy applies to all members of the University community and also to contractors whose work is directed on a day-to-day basis by University employees.

University activities should be considered from the very beginning of planning an activity to wrapping up after the actual performance of the activity. This means evaluating the associated hazards and environmental impacts associated with an activity and then identifying the appropriate protective safety and environmental measures.

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Local EH&S offices are availableto provide assistance and consultation.

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Most frequently cited standards• Injury & Illness Prevention Program (1664/78)*• Reporting fatality or serious injury (634/3)• Portable fire extinguishers (585/3)• Hazard Communication (503/14)• Respiratory Protection (408/13)• Guarding openings in electrical boxes (325/123)

* (Total Violations/Serious violations) CY 2005

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• Asbestos (255/83)• Emergency eyewash (231/95)• Industrial trucks (212/67)• Bloodborne Pathogens (208/44)• Ladders (196/96)• Flexible electrical cords (177/5)• Compressed gas cylinders (175/43)• Access work areas- aisles (150/5)

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Enterprise Risk Management Categories of Risk

• Financial• Legal• Natural• Operational• Political• Technological

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COST OF RISK2004

Total University

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Questions?