11th ICOLC Fall Meeting, October, 25-28, ParisCouperin shared ERMS project, Emilie Barthet & Kareen Louembé

Couperin "Shared ERMS" project: Couperin "Shared ERMS" project: between reefs and hopesbetween reefs and hopes

Emilie Barthet, Consortium Couperin, Paris, Emilie Barthet, Consortium Couperin, Paris, France France

Kareen Louembé, University Lumière Lyon 2, Kareen Louembé, University Lumière Lyon 2, Lyon, FranceLyon, France

11th ICOLC Fall Meeting, October, 25-28, ParisCouperin shared ERMS project, Emilie Barthet & Kareen Louembé

What does the What does the presentation deal with?presentation deal with?

• Ultra-brief presentation of Couperin’s project

• Reefs and risks of the project

• Reasonable hopes from the project team

11th ICOLC Fall Meeting, October, 25-28, ParisCouperin shared ERMS project, Emilie Barthet & Kareen Louembé

Project from CouperinProject from Couperin

• Purpose: sharing an ERMS for an efficient sharing an ERMS for an efficient management of electronic resources metadatamanagement of electronic resources metadata

• The ideaThe idea: we are using the same metadata, let’s : we are using the same metadata, let’s share their managementshare their management

• MeansMeans: : a working group based on volunteer academic librarians

• Outcomes: a book of specifications of 130 pages and 200 metadata

• PerspectivesPerspectives: a call for tender: a call for tender

11th ICOLC Fall Meeting, October, 25-28, ParisCouperin shared ERMS project, Emilie Barthet & Kareen Louembé

Is it worth to use a Is it worth to use a shared ERMS?shared ERMS?

A shared ERMS will:•Be a comprehensive e-resource

management solution•Save workforce time•Be an easy-to-use e-resources discovery

tool

11th ICOLC Fall Meeting, October, 25-28, ParisCouperin shared ERMS project, Emilie Barthet & Kareen Louembé

Technical reefsTechnical reefs • Commercial ERMS solutions

for consortia, are at an early stage of development

• Couperin is a real collaborative network with many members: Couperin needs a real collaborative tool

• More information are needed than those able in commercial knowledge bases

• Lack of standardized metadata increasing the management work

11th ICOLC Fall Meeting, October, 25-28, ParisCouperin shared ERMS project, Emilie Barthet & Kareen Louembé

Reefs: organizational Reefs: organizational more than financialmore than financial•Affordable tools but high human cost.

•A strong, strict but flexible organization is vital

•Who precisely does what and when?•80 interested members => 80 internal e-

resources workflows => some to be slightly modified, others to be broken.

11th ICOLC Fall Meeting, October, 25-28, ParisCouperin shared ERMS project, Emilie Barthet & Kareen Louembé

Reefs : politically yours!

• Political implication in project management in each interested institution

• Centralized system versus distributed system.

• “The single biggest threat to any technology project is political in nature”. Roy Tennant http://techessence.info/topten

11th ICOLC Fall Meeting, October, 25-28, ParisCouperin shared ERMS project, Emilie Barthet & Kareen Louembé

HopesHopes

• Ambitious project of sharing• Coordination is the

key activity for Couperin• A strong expressed

need • Reaching the port is

not so far