100

Call to OrderPledge of Allegiance

200

Roll Call

300

Modification Approval of Agenda

400

Open Forum

500

Consent Agenda

600

Board Superintendent Comments

700

Action Items

BOARD OF EDUCATION AGENDA ITEM _701

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy GBEBA Staff Dress Code ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This school year the Board reviewed and revised the student dress code and conduct policy It is appropriate the do the same with the

staff dress code policy The current policy only delegates authority to the principal and superintendent to enforce the policy

Department heads should also be provided the same authority The current policy does not include language regarding the

professionalism of dress aligned with the expected respect for education employees to be well respected by students and community

If all staff expect to be treated as a professional it makes sense to have policy language that all staff will dress professionally The first

bullet point mentions dress appropriate to the situation This bullet point covers the two sentences proposed to be removed

RATIONALE

Since student dress code has been reviewed this school year it is appropriate to also review staff dress code updating as necessary

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy GBEBA Staff Dress Code

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

FILE GBEBA

1 of 1 Hanover District No 28

Staff Dress Code

All staff members project an image to the community and to students about the professionalism of the district During the workday and at all work related activities employees shall adhere to a professional standard of dress and shall be neat and clean in appearance Decisions regarding professional attire will be based on the guidelines listed below The principals department heads and superintendent have the final authority to decide what is considered professional attire

All Staff must exercise good judgment in their choice of professional appearance for work or work related activities by always appearing in a manner

That is appropriate to the situation

That demonstrates education is a professional career

That provides appropriate role modeling for students

That promotes a working and learning environment that is free from unnecessary disruption and

That is conducive to high student and staff performance

Some educational activities will require exceptions to the above guidelines Examples include but are not limited to field days field trips and science labs

Some positions may require uniforms andor head attire

Adopted January 21 2009 Revised

LEGAL REF CRS 22-32-109(1)(cc) (districts required to have staff dress code) CROSS REFS GBEB Staff Conduct (and Responsibilities)

JICA Student Dress Code

200

Roll Call

300

Modification Approval of Agenda

400

Open Forum

500

Consent Agenda

600

Board Superintendent Comments

700

Action Items

BOARD OF EDUCATION AGENDA ITEM _701

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy GBEBA Staff Dress Code ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This school year the Board reviewed and revised the student dress code and conduct policy It is appropriate the do the same with the

staff dress code policy The current policy only delegates authority to the principal and superintendent to enforce the policy

Department heads should also be provided the same authority The current policy does not include language regarding the

professionalism of dress aligned with the expected respect for education employees to be well respected by students and community

If all staff expect to be treated as a professional it makes sense to have policy language that all staff will dress professionally The first

bullet point mentions dress appropriate to the situation This bullet point covers the two sentences proposed to be removed

RATIONALE

Since student dress code has been reviewed this school year it is appropriate to also review staff dress code updating as necessary

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy GBEBA Staff Dress Code

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

FILE GBEBA

1 of 1 Hanover District No 28

Staff Dress Code

All staff members project an image to the community and to students about the professionalism of the district During the workday and at all work related activities employees shall adhere to a professional standard of dress and shall be neat and clean in appearance Decisions regarding professional attire will be based on the guidelines listed below The principals department heads and superintendent have the final authority to decide what is considered professional attire

All Staff must exercise good judgment in their choice of professional appearance for work or work related activities by always appearing in a manner

That is appropriate to the situation

That demonstrates education is a professional career

That provides appropriate role modeling for students

That promotes a working and learning environment that is free from unnecessary disruption and

That is conducive to high student and staff performance

Some educational activities will require exceptions to the above guidelines Examples include but are not limited to field days field trips and science labs

Some positions may require uniforms andor head attire

Adopted January 21 2009 Revised

LEGAL REF CRS 22-32-109(1)(cc) (districts required to have staff dress code) CROSS REFS GBEB Staff Conduct (and Responsibilities)

JICA Student Dress Code

300

Modification Approval of Agenda

400

Open Forum

500

Consent Agenda

600

Board Superintendent Comments

700

Action Items

BOARD OF EDUCATION AGENDA ITEM _701

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy GBEBA Staff Dress Code ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This school year the Board reviewed and revised the student dress code and conduct policy It is appropriate the do the same with the

staff dress code policy The current policy only delegates authority to the principal and superintendent to enforce the policy

Department heads should also be provided the same authority The current policy does not include language regarding the

professionalism of dress aligned with the expected respect for education employees to be well respected by students and community

If all staff expect to be treated as a professional it makes sense to have policy language that all staff will dress professionally The first

bullet point mentions dress appropriate to the situation This bullet point covers the two sentences proposed to be removed

RATIONALE

Since student dress code has been reviewed this school year it is appropriate to also review staff dress code updating as necessary

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy GBEBA Staff Dress Code

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

FILE GBEBA

1 of 1 Hanover District No 28

Staff Dress Code

All staff members project an image to the community and to students about the professionalism of the district During the workday and at all work related activities employees shall adhere to a professional standard of dress and shall be neat and clean in appearance Decisions regarding professional attire will be based on the guidelines listed below The principals department heads and superintendent have the final authority to decide what is considered professional attire

All Staff must exercise good judgment in their choice of professional appearance for work or work related activities by always appearing in a manner

That is appropriate to the situation

That demonstrates education is a professional career

That provides appropriate role modeling for students

That promotes a working and learning environment that is free from unnecessary disruption and

That is conducive to high student and staff performance

Some educational activities will require exceptions to the above guidelines Examples include but are not limited to field days field trips and science labs

Some positions may require uniforms andor head attire

Adopted January 21 2009 Revised

LEGAL REF CRS 22-32-109(1)(cc) (districts required to have staff dress code) CROSS REFS GBEB Staff Conduct (and Responsibilities)

JICA Student Dress Code

400

Open Forum

500

Consent Agenda

600

Board Superintendent Comments

700

Action Items

BOARD OF EDUCATION AGENDA ITEM _701

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy GBEBA Staff Dress Code ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This school year the Board reviewed and revised the student dress code and conduct policy It is appropriate the do the same with the

staff dress code policy The current policy only delegates authority to the principal and superintendent to enforce the policy

Department heads should also be provided the same authority The current policy does not include language regarding the

professionalism of dress aligned with the expected respect for education employees to be well respected by students and community

If all staff expect to be treated as a professional it makes sense to have policy language that all staff will dress professionally The first

bullet point mentions dress appropriate to the situation This bullet point covers the two sentences proposed to be removed

RATIONALE

Since student dress code has been reviewed this school year it is appropriate to also review staff dress code updating as necessary

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy GBEBA Staff Dress Code

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

FILE GBEBA

1 of 1 Hanover District No 28

Staff Dress Code

All staff members project an image to the community and to students about the professionalism of the district During the workday and at all work related activities employees shall adhere to a professional standard of dress and shall be neat and clean in appearance Decisions regarding professional attire will be based on the guidelines listed below The principals department heads and superintendent have the final authority to decide what is considered professional attire

All Staff must exercise good judgment in their choice of professional appearance for work or work related activities by always appearing in a manner

That is appropriate to the situation

That demonstrates education is a professional career

That provides appropriate role modeling for students

That promotes a working and learning environment that is free from unnecessary disruption and

That is conducive to high student and staff performance

Some educational activities will require exceptions to the above guidelines Examples include but are not limited to field days field trips and science labs

Some positions may require uniforms andor head attire

Adopted January 21 2009 Revised

LEGAL REF CRS 22-32-109(1)(cc) (districts required to have staff dress code) CROSS REFS GBEB Staff Conduct (and Responsibilities)

JICA Student Dress Code

500

Consent Agenda

600

Board Superintendent Comments

700

Action Items

BOARD OF EDUCATION AGENDA ITEM _701

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy GBEBA Staff Dress Code ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This school year the Board reviewed and revised the student dress code and conduct policy It is appropriate the do the same with the

staff dress code policy The current policy only delegates authority to the principal and superintendent to enforce the policy

Department heads should also be provided the same authority The current policy does not include language regarding the

professionalism of dress aligned with the expected respect for education employees to be well respected by students and community

If all staff expect to be treated as a professional it makes sense to have policy language that all staff will dress professionally The first

bullet point mentions dress appropriate to the situation This bullet point covers the two sentences proposed to be removed

RATIONALE

Since student dress code has been reviewed this school year it is appropriate to also review staff dress code updating as necessary

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy GBEBA Staff Dress Code

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

FILE GBEBA

1 of 1 Hanover District No 28

Staff Dress Code

All staff members project an image to the community and to students about the professionalism of the district During the workday and at all work related activities employees shall adhere to a professional standard of dress and shall be neat and clean in appearance Decisions regarding professional attire will be based on the guidelines listed below The principals department heads and superintendent have the final authority to decide what is considered professional attire

All Staff must exercise good judgment in their choice of professional appearance for work or work related activities by always appearing in a manner

That is appropriate to the situation

That demonstrates education is a professional career

That provides appropriate role modeling for students

That promotes a working and learning environment that is free from unnecessary disruption and

That is conducive to high student and staff performance

Some educational activities will require exceptions to the above guidelines Examples include but are not limited to field days field trips and science labs

Some positions may require uniforms andor head attire

Adopted January 21 2009 Revised

LEGAL REF CRS 22-32-109(1)(cc) (districts required to have staff dress code) CROSS REFS GBEB Staff Conduct (and Responsibilities)

JICA Student Dress Code

600

Board Superintendent Comments

700

Action Items

BOARD OF EDUCATION AGENDA ITEM _701

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy GBEBA Staff Dress Code ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This school year the Board reviewed and revised the student dress code and conduct policy It is appropriate the do the same with the

staff dress code policy The current policy only delegates authority to the principal and superintendent to enforce the policy

Department heads should also be provided the same authority The current policy does not include language regarding the

professionalism of dress aligned with the expected respect for education employees to be well respected by students and community

If all staff expect to be treated as a professional it makes sense to have policy language that all staff will dress professionally The first

bullet point mentions dress appropriate to the situation This bullet point covers the two sentences proposed to be removed

RATIONALE

Since student dress code has been reviewed this school year it is appropriate to also review staff dress code updating as necessary

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy GBEBA Staff Dress Code

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

FILE GBEBA

1 of 1 Hanover District No 28

Staff Dress Code

All staff members project an image to the community and to students about the professionalism of the district During the workday and at all work related activities employees shall adhere to a professional standard of dress and shall be neat and clean in appearance Decisions regarding professional attire will be based on the guidelines listed below The principals department heads and superintendent have the final authority to decide what is considered professional attire

All Staff must exercise good judgment in their choice of professional appearance for work or work related activities by always appearing in a manner

That is appropriate to the situation

That demonstrates education is a professional career

That provides appropriate role modeling for students

That promotes a working and learning environment that is free from unnecessary disruption and

That is conducive to high student and staff performance

Some educational activities will require exceptions to the above guidelines Examples include but are not limited to field days field trips and science labs

Some positions may require uniforms andor head attire

Adopted January 21 2009 Revised

LEGAL REF CRS 22-32-109(1)(cc) (districts required to have staff dress code) CROSS REFS GBEB Staff Conduct (and Responsibilities)

JICA Student Dress Code

700

Action Items

BOARD OF EDUCATION AGENDA ITEM _701

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy GBEBA Staff Dress Code ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This school year the Board reviewed and revised the student dress code and conduct policy It is appropriate the do the same with the

staff dress code policy The current policy only delegates authority to the principal and superintendent to enforce the policy

Department heads should also be provided the same authority The current policy does not include language regarding the

professionalism of dress aligned with the expected respect for education employees to be well respected by students and community

If all staff expect to be treated as a professional it makes sense to have policy language that all staff will dress professionally The first

bullet point mentions dress appropriate to the situation This bullet point covers the two sentences proposed to be removed

RATIONALE

Since student dress code has been reviewed this school year it is appropriate to also review staff dress code updating as necessary

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy GBEBA Staff Dress Code

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

FILE GBEBA

1 of 1 Hanover District No 28

Staff Dress Code

All staff members project an image to the community and to students about the professionalism of the district During the workday and at all work related activities employees shall adhere to a professional standard of dress and shall be neat and clean in appearance Decisions regarding professional attire will be based on the guidelines listed below The principals department heads and superintendent have the final authority to decide what is considered professional attire

All Staff must exercise good judgment in their choice of professional appearance for work or work related activities by always appearing in a manner

That is appropriate to the situation

That demonstrates education is a professional career

That provides appropriate role modeling for students

That promotes a working and learning environment that is free from unnecessary disruption and

That is conducive to high student and staff performance

Some educational activities will require exceptions to the above guidelines Examples include but are not limited to field days field trips and science labs

Some positions may require uniforms andor head attire

Adopted January 21 2009 Revised

LEGAL REF CRS 22-32-109(1)(cc) (districts required to have staff dress code) CROSS REFS GBEB Staff Conduct (and Responsibilities)

JICA Student Dress Code

BOARD OF EDUCATION AGENDA ITEM _701

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy GBEBA Staff Dress Code ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This school year the Board reviewed and revised the student dress code and conduct policy It is appropriate the do the same with the

staff dress code policy The current policy only delegates authority to the principal and superintendent to enforce the policy

Department heads should also be provided the same authority The current policy does not include language regarding the

professionalism of dress aligned with the expected respect for education employees to be well respected by students and community

If all staff expect to be treated as a professional it makes sense to have policy language that all staff will dress professionally The first

bullet point mentions dress appropriate to the situation This bullet point covers the two sentences proposed to be removed

RATIONALE

Since student dress code has been reviewed this school year it is appropriate to also review staff dress code updating as necessary

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy GBEBA Staff Dress Code

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

FILE GBEBA

1 of 1 Hanover District No 28

Staff Dress Code

All staff members project an image to the community and to students about the professionalism of the district During the workday and at all work related activities employees shall adhere to a professional standard of dress and shall be neat and clean in appearance Decisions regarding professional attire will be based on the guidelines listed below The principals department heads and superintendent have the final authority to decide what is considered professional attire

All Staff must exercise good judgment in their choice of professional appearance for work or work related activities by always appearing in a manner

That is appropriate to the situation

That demonstrates education is a professional career

That provides appropriate role modeling for students

That promotes a working and learning environment that is free from unnecessary disruption and

That is conducive to high student and staff performance

Some educational activities will require exceptions to the above guidelines Examples include but are not limited to field days field trips and science labs

Some positions may require uniforms andor head attire

Adopted January 21 2009 Revised

LEGAL REF CRS 22-32-109(1)(cc) (districts required to have staff dress code) CROSS REFS GBEB Staff Conduct (and Responsibilities)

JICA Student Dress Code

FILE GBEBA

1 of 1 Hanover District No 28

Staff Dress Code

All staff members project an image to the community and to students about the professionalism of the district During the workday and at all work related activities employees shall adhere to a professional standard of dress and shall be neat and clean in appearance Decisions regarding professional attire will be based on the guidelines listed below The principals department heads and superintendent have the final authority to decide what is considered professional attire

All Staff must exercise good judgment in their choice of professional appearance for work or work related activities by always appearing in a manner

That is appropriate to the situation

That demonstrates education is a professional career

That provides appropriate role modeling for students

That promotes a working and learning environment that is free from unnecessary disruption and

That is conducive to high student and staff performance

Some educational activities will require exceptions to the above guidelines Examples include but are not limited to field days field trips and science labs

Some positions may require uniforms andor head attire

Adopted January 21 2009 Revised

LEGAL REF CRS 22-32-109(1)(cc) (districts required to have staff dress code) CROSS REFS GBEB Staff Conduct (and Responsibilities)

JICA Student Dress Code

BOARD OF EDUCATION AGENDA ITEM __702

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy GBEC Alcohol and Drug-Free Workplace ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED A new product vapor pens has become a trend for school-age students to use There have been occasions when students have brought

vapor pens to school Three of the current four types of vapor pens contain marijuana seed oil or nicotine To promote a healthy

environment no staff member should be in possession of under the influence of or using any type of vapor pen

RATIONALE

Continue to promote a healthy environment for staff and students

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy GBEC Alcohol and Drug-Free Workplace

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File GBEC

Page 1 of 3 Hanover School Dist 28

Alcohol and Drug-Free Workplace

The Board recognizes the importance of maintaining a workplace that is free from alcohol and drugs to enhance the safety and welfare of employees and students and ensure compliance with applicable law Accordingly it shall be a violation of Board policy for any district employee to possess use or be under the influence of alcohol or illicit drugs or vapor pens on district property in or on district vehicles at any school-sponsored or district-sponsored activity or event or off district property when the employee is on duty For purposes of this policy illicit drugs means narcotics drugs and controlled substances as defined in law Although some actions involving marijuana are no longer prohibited by state law federal law still prohibits the manufacture sale distribution possession and use of marijuana As a recipient of federal funds the district has an obligation to maintain a drug-free workplace Thus marijuana is an illicit drug for purposes of this policy Illicit drugs also includes any prescription or over-the-counter drug that does not meet the following four criteria (1) the employee has a current and valid prescription for the drug or the drug is sold over-the-counter (2) the drug is used or possessed for the purpose for which it was prescribed or sold over-the-counter (3) the drug is used or possessed at the dosage prescribed or recommended and (4) the drug is used or possessed consistent with the safe and efficient performance of the employees job duties Observance of this policy is a condition of employment A violation shall subject the employee to appropriate disciplinary action which may include suspension termination and referral for prosecution In appropriate circumstances and at the districts sole discretion disciplinary sanctions may include the completion of an approved drug or alcohol abuse assistance or rehabilitation program Any such program shall be at the employees expense However the district is not required to offer rehabilitation in lieu of termination or other discipline to any employee who has violated this policy After investigation the superintendent may reinstate the employee who has been suspended if it appears to be in the best interests of the district The matter shall be reported to the Board of Education

Drug-Free Workplace Act

Under the federal Drug-Free Workplace Act (the Act) the unlawful manufacture distribution dispensation possession or use of a controlled substance is prohibited in any district workplace The Act defines controlled substance as a controlled substance in schedules I through IV of 21 USC section 812 which includes but is not limited to marijuana cocaine opiates phencyclidine (PCP) and amphetamines (including methamphetamine)

File GBEC

Page 2 of 3 Hanover School Dist 28

Pursuant to the Act any employee who is convicted or pleads nolo contendere under any criminal drug statute for a violation occurring in the workplace shall notify the superintendent no later than five days after the conviction The district has an obligation under the Act to notify the appropriate federal agency within 10 days after receiving notice of such conviction if there is a relationship between federal funds received by the district and the convicted employees work site

Awareness and prevention program

The superintendent shall establish an awareness and prevention program to inform employees about

1 The dangers of drug and alcohol abuse

2 The Boards policy of maintaining an alcohol and drug-free workplace

3 Available drug and alcohol counseling rehabilitation and employee assistance programs

4 Penalties that may be imposed upon employees for violations of this policy

The Board shall conduct a periodic review of its awareness and prevention program to determine if effectiveness and implement appropriate changes

Adopted September 6 1995 Revised March 18 2015 Revised

LEGAL REFS 20 USC 7101 et seq(Safe and Drug-Free Schools and Communities Act)

21 USC 812 (definition of controlled substance)

41 USC 8101 and 8102 (Drug-Free Workplace Act of 1988)

Colo Const Art XVIII Section 16(6) (employers may restrict marijuana use possession sale etc by employees)

CRS 18-18-407 (2) (crime to sell distribute or possess any controlled substance on or near school grounds or school vehicles)

CRS 25-15-106 (12)(b) (possession or use of medical marijuana in or on school grounds or in a school bus is prohibited)

File GBEC

Page 3 of 3 Hanover School Dist 28

CRS 25-14-1035 (boards of education must adopt policies prohibiting use of retail marijuana on school property)

CROSS REFS EEAEAA Drug and Alcohol Testing For Bus Drivers

GCQF Discipline Suspension and Dismissal of Professional Staff

GDQD Discipline Suspension and Dismissal of Support Staff

JICH Drug and Alcohol Use by Students

BOARD OF EDUCATION AGENDA ITEM __703

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy IFAB Selection of Instructional Materials ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The policy does not include instructional materials being aligned the Colorado academic standards The policy needs to include a short

description of the full process The specific description of the process will be written in an accompanying regulation Since the District

Accountability Committee is comprised of staff and community members the membership will have the opportunity to provide

feedback through the added public review period of time

RATIONALE

Clarify the process for selecting instructional materials Align the language with cross referenced policy AEA Standards Based

Education

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy IFAB Selection of Instructional Materials

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File IFAB

Page 1 of 2 Hanover School Dist 28

Selection of Instructional Materials

All instructional materials selected by the school district for use in the instructional program shall be approved by the Board of Education The Board will delegate to the Superintendent the responsibility for the development and administration of appropriate procedures to implement this policy

The responsibility for reviewing and recommending selection of instructional materials may be delegated to the professionally trained personnel employed by the school system Selection of materials involves many people Administrators counselors teachers supervisors media specialists recognized experts students parents and community people may be consulted The District Accountability Committee shall review and may make recommendations to the Board of Education regarding the selection of instructional materials

The primary objective of the instructional materials is to implement enrich and support the educational programs of the schools The schools are responsible for providing a wide range of materials on all levels of difficulty with diversity of appeal and the presentation of different points of view and aligned with Colorado academic standards for allowing review of allegedly inappropriate instructional materials

The professional staff is responsible for recommending instructional materials which

1 Provide information and experience that will enrich and support the curriculum taking into consideration the varied interests abilities and maturity of the students served

2 Provide information and experience which will stimulate growth and factual knowledge literary appreciation aesthetic values ethical and social standards

3 Provide a background of information which will enable pupils to make intelligent judgments in their daily lives

4 Provide information on various sides of controversial issues so that young citizens may develop under guidance the practice of critical analysis of all media

5 Provide information representative of religious ethnic and cultural groups and their contributions to our heritage and their role in the modern world

File IFAB

Page 2 of 2 Hanover School Dist 28

Prior to being presented to the Board of Education and once the instructional materials have been selected they are to be open for public review for a period no less than 14-calendar days The members of the School Accountability Committee and District Accountability Committee are highly encouraged to participate in the public viewing The public review is to allow for the viewing of the instructional materials with the opportunity to provide written feedback to the superintendent

The superintendent will present the selected instructional materials to the Board of Education The presentation is to include who participated in the selection process and a summary of the feedback from the public review

The Library shall not select materials that are obscene patently offensive or promoting violence or other antisocial behavior

Adopted May 11 1999 Revised November 9 1999 Revised LEGAL REFS CRS 22-32-109(1)(t) CRS 22-32-110(e) CROSS REFS AD School District Mission

AEA Standards Based Education JA Student Policies Goals

File GBEC

Page 1 of 3 Hanover School Dist 28

Alcohol and Drug-Free Workplace

The Board recognizes the importance of maintaining a workplace that is free from alcohol and drugs to enhance the safety and welfare of employees and students and ensure compliance with applicable law Accordingly it shall be a violation of Board policy for any district employee to possess use or be under the influence of alcohol or illicit drugs or vapor pens on district property in or on district vehicles at any school-sponsored or district-sponsored activity or event or off district property when the employee is on duty For purposes of this policy illicit drugs means narcotics drugs and controlled substances as defined in law Although some actions involving marijuana are no longer prohibited by state law federal law still prohibits the manufacture sale distribution possession and use of marijuana As a recipient of federal funds the district has an obligation to maintain a drug-free workplace Thus marijuana is an illicit drug for purposes of this policy Illicit drugs also includes any prescription or over-the-counter drug that does not meet the following four criteria (1) the employee has a current and valid prescription for the drug or the drug is sold over-the-counter (2) the drug is used or possessed for the purpose for which it was prescribed or sold over-the-counter (3) the drug is used or possessed at the dosage prescribed or recommended and (4) the drug is used or possessed consistent with the safe and efficient performance of the employees job duties Observance of this policy is a condition of employment A violation shall subject the employee to appropriate disciplinary action which may include suspension termination and referral for prosecution In appropriate circumstances and at the districts sole discretion disciplinary sanctions may include the completion of an approved drug or alcohol abuse assistance or rehabilitation program Any such program shall be at the employees expense However the district is not required to offer rehabilitation in lieu of termination or other discipline to any employee who has violated this policy After investigation the superintendent may reinstate the employee who has been suspended if it appears to be in the best interests of the district The matter shall be reported to the Board of Education

Drug-Free Workplace Act

Under the federal Drug-Free Workplace Act (the Act) the unlawful manufacture distribution dispensation possession or use of a controlled substance is prohibited in any district workplace The Act defines controlled substance as a controlled substance in schedules I through IV of 21 USC section 812 which includes but is not limited to marijuana cocaine opiates phencyclidine (PCP) and amphetamines (including methamphetamine)

File GBEC

Page 2 of 3 Hanover School Dist 28

Pursuant to the Act any employee who is convicted or pleads nolo contendere under any criminal drug statute for a violation occurring in the workplace shall notify the superintendent no later than five days after the conviction The district has an obligation under the Act to notify the appropriate federal agency within 10 days after receiving notice of such conviction if there is a relationship between federal funds received by the district and the convicted employees work site

Awareness and prevention program

The superintendent shall establish an awareness and prevention program to inform employees about

1 The dangers of drug and alcohol abuse

2 The Boards policy of maintaining an alcohol and drug-free workplace

3 Available drug and alcohol counseling rehabilitation and employee assistance programs

4 Penalties that may be imposed upon employees for violations of this policy

The Board shall conduct a periodic review of its awareness and prevention program to determine if effectiveness and implement appropriate changes

Adopted September 6 1995 Revised March 18 2015 Revised

LEGAL REFS 20 USC 7101 et seq(Safe and Drug-Free Schools and Communities Act)

21 USC 812 (definition of controlled substance)

41 USC 8101 and 8102 (Drug-Free Workplace Act of 1988)

Colo Const Art XVIII Section 16(6) (employers may restrict marijuana use possession sale etc by employees)

CRS 18-18-407 (2) (crime to sell distribute or possess any controlled substance on or near school grounds or school vehicles)

CRS 25-15-106 (12)(b) (possession or use of medical marijuana in or on school grounds or in a school bus is prohibited)

File GBEC

Page 3 of 3 Hanover School Dist 28

CRS 25-14-1035 (boards of education must adopt policies prohibiting use of retail marijuana on school property)

CROSS REFS EEAEAA Drug and Alcohol Testing For Bus Drivers

GCQF Discipline Suspension and Dismissal of Professional Staff

GDQD Discipline Suspension and Dismissal of Support Staff

JICH Drug and Alcohol Use by Students

BOARD OF EDUCATION AGENDA ITEM __703

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy IFAB Selection of Instructional Materials ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The policy does not include instructional materials being aligned the Colorado academic standards The policy needs to include a short

description of the full process The specific description of the process will be written in an accompanying regulation Since the District

Accountability Committee is comprised of staff and community members the membership will have the opportunity to provide

feedback through the added public review period of time

RATIONALE

Clarify the process for selecting instructional materials Align the language with cross referenced policy AEA Standards Based

Education

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy IFAB Selection of Instructional Materials

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File IFAB

Page 1 of 2 Hanover School Dist 28

Selection of Instructional Materials

All instructional materials selected by the school district for use in the instructional program shall be approved by the Board of Education The Board will delegate to the Superintendent the responsibility for the development and administration of appropriate procedures to implement this policy

The responsibility for reviewing and recommending selection of instructional materials may be delegated to the professionally trained personnel employed by the school system Selection of materials involves many people Administrators counselors teachers supervisors media specialists recognized experts students parents and community people may be consulted The District Accountability Committee shall review and may make recommendations to the Board of Education regarding the selection of instructional materials

The primary objective of the instructional materials is to implement enrich and support the educational programs of the schools The schools are responsible for providing a wide range of materials on all levels of difficulty with diversity of appeal and the presentation of different points of view and aligned with Colorado academic standards for allowing review of allegedly inappropriate instructional materials

The professional staff is responsible for recommending instructional materials which

1 Provide information and experience that will enrich and support the curriculum taking into consideration the varied interests abilities and maturity of the students served

2 Provide information and experience which will stimulate growth and factual knowledge literary appreciation aesthetic values ethical and social standards

3 Provide a background of information which will enable pupils to make intelligent judgments in their daily lives

4 Provide information on various sides of controversial issues so that young citizens may develop under guidance the practice of critical analysis of all media

5 Provide information representative of religious ethnic and cultural groups and their contributions to our heritage and their role in the modern world

File IFAB

Page 2 of 2 Hanover School Dist 28

Prior to being presented to the Board of Education and once the instructional materials have been selected they are to be open for public review for a period no less than 14-calendar days The members of the School Accountability Committee and District Accountability Committee are highly encouraged to participate in the public viewing The public review is to allow for the viewing of the instructional materials with the opportunity to provide written feedback to the superintendent

The superintendent will present the selected instructional materials to the Board of Education The presentation is to include who participated in the selection process and a summary of the feedback from the public review

The Library shall not select materials that are obscene patently offensive or promoting violence or other antisocial behavior

Adopted May 11 1999 Revised November 9 1999 Revised LEGAL REFS CRS 22-32-109(1)(t) CRS 22-32-110(e) CROSS REFS AD School District Mission

AEA Standards Based Education JA Student Policies Goals

File GBEC

Page 2 of 3 Hanover School Dist 28

Pursuant to the Act any employee who is convicted or pleads nolo contendere under any criminal drug statute for a violation occurring in the workplace shall notify the superintendent no later than five days after the conviction The district has an obligation under the Act to notify the appropriate federal agency within 10 days after receiving notice of such conviction if there is a relationship between federal funds received by the district and the convicted employees work site

Awareness and prevention program

The superintendent shall establish an awareness and prevention program to inform employees about

1 The dangers of drug and alcohol abuse

2 The Boards policy of maintaining an alcohol and drug-free workplace

3 Available drug and alcohol counseling rehabilitation and employee assistance programs

4 Penalties that may be imposed upon employees for violations of this policy

The Board shall conduct a periodic review of its awareness and prevention program to determine if effectiveness and implement appropriate changes

Adopted September 6 1995 Revised March 18 2015 Revised

LEGAL REFS 20 USC 7101 et seq(Safe and Drug-Free Schools and Communities Act)

21 USC 812 (definition of controlled substance)

41 USC 8101 and 8102 (Drug-Free Workplace Act of 1988)

Colo Const Art XVIII Section 16(6) (employers may restrict marijuana use possession sale etc by employees)

CRS 18-18-407 (2) (crime to sell distribute or possess any controlled substance on or near school grounds or school vehicles)

CRS 25-15-106 (12)(b) (possession or use of medical marijuana in or on school grounds or in a school bus is prohibited)

File GBEC

Page 3 of 3 Hanover School Dist 28

CRS 25-14-1035 (boards of education must adopt policies prohibiting use of retail marijuana on school property)

CROSS REFS EEAEAA Drug and Alcohol Testing For Bus Drivers

GCQF Discipline Suspension and Dismissal of Professional Staff

GDQD Discipline Suspension and Dismissal of Support Staff

JICH Drug and Alcohol Use by Students

BOARD OF EDUCATION AGENDA ITEM __703

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy IFAB Selection of Instructional Materials ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The policy does not include instructional materials being aligned the Colorado academic standards The policy needs to include a short

description of the full process The specific description of the process will be written in an accompanying regulation Since the District

Accountability Committee is comprised of staff and community members the membership will have the opportunity to provide

feedback through the added public review period of time

RATIONALE

Clarify the process for selecting instructional materials Align the language with cross referenced policy AEA Standards Based

Education

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy IFAB Selection of Instructional Materials

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File IFAB

Page 1 of 2 Hanover School Dist 28

Selection of Instructional Materials

All instructional materials selected by the school district for use in the instructional program shall be approved by the Board of Education The Board will delegate to the Superintendent the responsibility for the development and administration of appropriate procedures to implement this policy

The responsibility for reviewing and recommending selection of instructional materials may be delegated to the professionally trained personnel employed by the school system Selection of materials involves many people Administrators counselors teachers supervisors media specialists recognized experts students parents and community people may be consulted The District Accountability Committee shall review and may make recommendations to the Board of Education regarding the selection of instructional materials

The primary objective of the instructional materials is to implement enrich and support the educational programs of the schools The schools are responsible for providing a wide range of materials on all levels of difficulty with diversity of appeal and the presentation of different points of view and aligned with Colorado academic standards for allowing review of allegedly inappropriate instructional materials

The professional staff is responsible for recommending instructional materials which

1 Provide information and experience that will enrich and support the curriculum taking into consideration the varied interests abilities and maturity of the students served

2 Provide information and experience which will stimulate growth and factual knowledge literary appreciation aesthetic values ethical and social standards

3 Provide a background of information which will enable pupils to make intelligent judgments in their daily lives

4 Provide information on various sides of controversial issues so that young citizens may develop under guidance the practice of critical analysis of all media

5 Provide information representative of religious ethnic and cultural groups and their contributions to our heritage and their role in the modern world

File IFAB

Page 2 of 2 Hanover School Dist 28

Prior to being presented to the Board of Education and once the instructional materials have been selected they are to be open for public review for a period no less than 14-calendar days The members of the School Accountability Committee and District Accountability Committee are highly encouraged to participate in the public viewing The public review is to allow for the viewing of the instructional materials with the opportunity to provide written feedback to the superintendent

The superintendent will present the selected instructional materials to the Board of Education The presentation is to include who participated in the selection process and a summary of the feedback from the public review

The Library shall not select materials that are obscene patently offensive or promoting violence or other antisocial behavior

Adopted May 11 1999 Revised November 9 1999 Revised LEGAL REFS CRS 22-32-109(1)(t) CRS 22-32-110(e) CROSS REFS AD School District Mission

AEA Standards Based Education JA Student Policies Goals

File GBEC

Page 3 of 3 Hanover School Dist 28

CRS 25-14-1035 (boards of education must adopt policies prohibiting use of retail marijuana on school property)

CROSS REFS EEAEAA Drug and Alcohol Testing For Bus Drivers

GCQF Discipline Suspension and Dismissal of Professional Staff

GDQD Discipline Suspension and Dismissal of Support Staff

JICH Drug and Alcohol Use by Students

BOARD OF EDUCATION AGENDA ITEM __703

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy IFAB Selection of Instructional Materials ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The policy does not include instructional materials being aligned the Colorado academic standards The policy needs to include a short

description of the full process The specific description of the process will be written in an accompanying regulation Since the District

Accountability Committee is comprised of staff and community members the membership will have the opportunity to provide

feedback through the added public review period of time

RATIONALE

Clarify the process for selecting instructional materials Align the language with cross referenced policy AEA Standards Based

Education

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy IFAB Selection of Instructional Materials

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File IFAB

Page 1 of 2 Hanover School Dist 28

Selection of Instructional Materials

All instructional materials selected by the school district for use in the instructional program shall be approved by the Board of Education The Board will delegate to the Superintendent the responsibility for the development and administration of appropriate procedures to implement this policy

The responsibility for reviewing and recommending selection of instructional materials may be delegated to the professionally trained personnel employed by the school system Selection of materials involves many people Administrators counselors teachers supervisors media specialists recognized experts students parents and community people may be consulted The District Accountability Committee shall review and may make recommendations to the Board of Education regarding the selection of instructional materials

The primary objective of the instructional materials is to implement enrich and support the educational programs of the schools The schools are responsible for providing a wide range of materials on all levels of difficulty with diversity of appeal and the presentation of different points of view and aligned with Colorado academic standards for allowing review of allegedly inappropriate instructional materials

The professional staff is responsible for recommending instructional materials which

1 Provide information and experience that will enrich and support the curriculum taking into consideration the varied interests abilities and maturity of the students served

2 Provide information and experience which will stimulate growth and factual knowledge literary appreciation aesthetic values ethical and social standards

3 Provide a background of information which will enable pupils to make intelligent judgments in their daily lives

4 Provide information on various sides of controversial issues so that young citizens may develop under guidance the practice of critical analysis of all media

5 Provide information representative of religious ethnic and cultural groups and their contributions to our heritage and their role in the modern world

File IFAB

Page 2 of 2 Hanover School Dist 28

Prior to being presented to the Board of Education and once the instructional materials have been selected they are to be open for public review for a period no less than 14-calendar days The members of the School Accountability Committee and District Accountability Committee are highly encouraged to participate in the public viewing The public review is to allow for the viewing of the instructional materials with the opportunity to provide written feedback to the superintendent

The superintendent will present the selected instructional materials to the Board of Education The presentation is to include who participated in the selection process and a summary of the feedback from the public review

The Library shall not select materials that are obscene patently offensive or promoting violence or other antisocial behavior

Adopted May 11 1999 Revised November 9 1999 Revised LEGAL REFS CRS 22-32-109(1)(t) CRS 22-32-110(e) CROSS REFS AD School District Mission

AEA Standards Based Education JA Student Policies Goals

BOARD OF EDUCATION AGENDA ITEM __703

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy IFAB Selection of Instructional Materials ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The policy does not include instructional materials being aligned the Colorado academic standards The policy needs to include a short

description of the full process The specific description of the process will be written in an accompanying regulation Since the District

Accountability Committee is comprised of staff and community members the membership will have the opportunity to provide

feedback through the added public review period of time

RATIONALE

Clarify the process for selecting instructional materials Align the language with cross referenced policy AEA Standards Based

Education

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy IFAB Selection of Instructional Materials

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File IFAB

Page 1 of 2 Hanover School Dist 28

Selection of Instructional Materials

All instructional materials selected by the school district for use in the instructional program shall be approved by the Board of Education The Board will delegate to the Superintendent the responsibility for the development and administration of appropriate procedures to implement this policy

The responsibility for reviewing and recommending selection of instructional materials may be delegated to the professionally trained personnel employed by the school system Selection of materials involves many people Administrators counselors teachers supervisors media specialists recognized experts students parents and community people may be consulted The District Accountability Committee shall review and may make recommendations to the Board of Education regarding the selection of instructional materials

The primary objective of the instructional materials is to implement enrich and support the educational programs of the schools The schools are responsible for providing a wide range of materials on all levels of difficulty with diversity of appeal and the presentation of different points of view and aligned with Colorado academic standards for allowing review of allegedly inappropriate instructional materials

The professional staff is responsible for recommending instructional materials which

1 Provide information and experience that will enrich and support the curriculum taking into consideration the varied interests abilities and maturity of the students served

2 Provide information and experience which will stimulate growth and factual knowledge literary appreciation aesthetic values ethical and social standards

3 Provide a background of information which will enable pupils to make intelligent judgments in their daily lives

4 Provide information on various sides of controversial issues so that young citizens may develop under guidance the practice of critical analysis of all media

5 Provide information representative of religious ethnic and cultural groups and their contributions to our heritage and their role in the modern world

File IFAB

Page 2 of 2 Hanover School Dist 28

Prior to being presented to the Board of Education and once the instructional materials have been selected they are to be open for public review for a period no less than 14-calendar days The members of the School Accountability Committee and District Accountability Committee are highly encouraged to participate in the public viewing The public review is to allow for the viewing of the instructional materials with the opportunity to provide written feedback to the superintendent

The superintendent will present the selected instructional materials to the Board of Education The presentation is to include who participated in the selection process and a summary of the feedback from the public review

The Library shall not select materials that are obscene patently offensive or promoting violence or other antisocial behavior

Adopted May 11 1999 Revised November 9 1999 Revised LEGAL REFS CRS 22-32-109(1)(t) CRS 22-32-110(e) CROSS REFS AD School District Mission

AEA Standards Based Education JA Student Policies Goals

File IFAB

Page 1 of 2 Hanover School Dist 28

Selection of Instructional Materials

All instructional materials selected by the school district for use in the instructional program shall be approved by the Board of Education The Board will delegate to the Superintendent the responsibility for the development and administration of appropriate procedures to implement this policy

The responsibility for reviewing and recommending selection of instructional materials may be delegated to the professionally trained personnel employed by the school system Selection of materials involves many people Administrators counselors teachers supervisors media specialists recognized experts students parents and community people may be consulted The District Accountability Committee shall review and may make recommendations to the Board of Education regarding the selection of instructional materials

The primary objective of the instructional materials is to implement enrich and support the educational programs of the schools The schools are responsible for providing a wide range of materials on all levels of difficulty with diversity of appeal and the presentation of different points of view and aligned with Colorado academic standards for allowing review of allegedly inappropriate instructional materials

The professional staff is responsible for recommending instructional materials which

1 Provide information and experience that will enrich and support the curriculum taking into consideration the varied interests abilities and maturity of the students served

2 Provide information and experience which will stimulate growth and factual knowledge literary appreciation aesthetic values ethical and social standards

3 Provide a background of information which will enable pupils to make intelligent judgments in their daily lives

4 Provide information on various sides of controversial issues so that young citizens may develop under guidance the practice of critical analysis of all media

5 Provide information representative of religious ethnic and cultural groups and their contributions to our heritage and their role in the modern world

File IFAB

Page 2 of 2 Hanover School Dist 28

Prior to being presented to the Board of Education and once the instructional materials have been selected they are to be open for public review for a period no less than 14-calendar days The members of the School Accountability Committee and District Accountability Committee are highly encouraged to participate in the public viewing The public review is to allow for the viewing of the instructional materials with the opportunity to provide written feedback to the superintendent

The superintendent will present the selected instructional materials to the Board of Education The presentation is to include who participated in the selection process and a summary of the feedback from the public review

The Library shall not select materials that are obscene patently offensive or promoting violence or other antisocial behavior

Adopted May 11 1999 Revised November 9 1999 Revised LEGAL REFS CRS 22-32-109(1)(t) CRS 22-32-110(e) CROSS REFS AD School District Mission

AEA Standards Based Education JA Student Policies Goals

File IFAB

Page 2 of 2 Hanover School Dist 28

Prior to being presented to the Board of Education and once the instructional materials have been selected they are to be open for public review for a period no less than 14-calendar days The members of the School Accountability Committee and District Accountability Committee are highly encouraged to participate in the public viewing The public review is to allow for the viewing of the instructional materials with the opportunity to provide written feedback to the superintendent

The superintendent will present the selected instructional materials to the Board of Education The presentation is to include who participated in the selection process and a summary of the feedback from the public review

The Library shall not select materials that are obscene patently offensive or promoting violence or other antisocial behavior

Adopted May 11 1999 Revised November 9 1999 Revised LEGAL REFS CRS 22-32-109(1)(t) CRS 22-32-110(e) CROSS REFS AD School District Mission

AEA Standards Based Education JA Student Policies Goals

BOARD OF EDUCATION AGENDA ITEM __704

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy IG Curriculum Development and Review ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The language of this policy is on curriculum development and review but the title did not include review The flow of the policy

language jumps around Policy AEA Standards Based Education refers to the academic standards as Colorado versus district The

district does not have a set of academic standards aside from the state

RATIONALE

The policy language needs to be organized in a cohesive manner

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy IG Curriculum Development and Review

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File IG

Page 1 of 2 Hanover School Dist 28

Curriculum Development and Review

The Board of Education is required by state law to determine the educational programs to be carried on in the schools of the district The districtrsquos curriculum shall be aligned with the districtrsquos Colorado academic standards to ensure that each student will have the educational experiences needed to achieve the standards or complete the requirements and goals as listed on a studentrsquos Individualized Education Program (IEP) which may include modified standards All new programs and courses of study as well as the elimination and extensive alteration of the content of current programs and courses shall be presented by the superintendent to the Board for its consideration and action Curriculum Development Successful curriculum development is a cooperative enterprise involving impacted district staff members carried out under the superintendentrsquos leadership and using multiple resources Carefully conducted and supervised experimentation for curriculum development is also desirable but not necessary All new programs and courses of study as well as the elimination and extensive alteration of the content of current programs and courses shall be presented by the superintendent to the Board for its consideration and action Curriculum Review The districtrsquos curriculum shall be reviewed at regular intervals to ensure that the curriculum and educational programs are effective and aligned with the districtrsquos Colorado academic standards and district Board and Administrative educational objectives Curriculum review committees shall include administrators teachers parents accountability members and others deemed appropriate by the Board or superintendent Regulations shall be developed that outline the courses to be reviewed the sequence of course review the specific activities involved in curriculum review and the areas to be included in the review The review shall include consideration of achievement results for all student populations educational equity curriculum breadth and depth and congruence of instructional strategies and assessments with the districtrsquos Colorado academic standards

Regulations shall be developed that outline the courses to be reviewed the sequence of course review the specific activities involved in curriculum review and the areas to be included in the review

File IG

Page 2 of 2 Hanover School Dist 28

Adopted July 16 2014 Revised LEGAL REFS Colo Const Art IX Sect 15 (Board has control of instruction

within the district) CRS 22-7-407 (2)(a) (adoption of content standards alignment of curriculum) CRS 22-20-101 et seq (Exceptional Childrenrsquos Educational Act) CRS 22-20-201 et seq (education of gifted children) CRS 22-32-109 (1)(t) (Board duty to determine educational program and prescribe textbooks) CRS 22-32-110 (1)(r) (Board power to exclude immoral or pernicious materials and books)

CROSS REFS AEA Standards Based Education

BOARD OF EDUCATION AGENDA ITEM __705

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy JICH Drug and Alcohol Involvement by Students ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED A new product vapor pens has become a trend for school-age students to use There have been occasions when students have brought

vapor pens to school Three of the current four types of vapor pens contain marijuana seed oil or nicotine It becomes challenging to

police what type of pen does or does not contain a drug as named in the current policy To remove the uncertainty it is recommended

to not allow any type of vapor pen to be in the possession or use by any of our students

RATIONALE

Continue to promote a healthy environment for students

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy JICH Drug and Alcohol Involvement by Students

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File JICH

Page 1 of 2 Hanover School Dist 28

Drug and Alcohol Involvement by Students Hanover School District No 28 shall promote a healthy environment for students by providing education support and decision-making skills in regard to alcohol drugs and other controlled substances and their abuse In order to accomplish this goal a cooperative effort must be made among the schools parentsguardians community and its agencies It shall be a violation of Board policy and considered to be behavior which is detrimental to the welfare or safety of other students or school personnel for any student to possess use sell distribute or exchange or to be under the influence of alcohol drugs vapor pens or other controlled substances The unlawful possession or use of alcohol or controlled substances is wrong and harmful to students For purposes of this policy controlled substances include but are not limited to narcotic drugs hallucinogenic or mind-altering drugs or substances amphetamines barbiturates stimulants depressants marijuana anabolic steroids vapor pens any other controlled substances as defined in law or any prescription or nonprescription drug medication vitamin or other chemical substances not taken in accordance with the Board policy and regulations on administering medicines to students This policy also includes substances that are represented by or to the student to be any such controlled substance or what the student believes to be any such substance This policy shall apply to any student who is on school property in attendance at school in a school vehicle or taking part in any school sponsored or sanctioned activity or whose conduct at any time or place interferes with the operations of the district or the safety or welfare of students or employees Students violating this policy shall be subject to disciplinary sanctions which may include suspension andor expulsion from school and referral for prosecution Disciplinary sanctions and interventions for violations of this policy shall be in accordance with this policyrsquos accompanying regulation JICH-R Situations in which a student seeks counseling or information from a professional staff member for the purpose of overcoming substance abuse shall be handled on an individual basis depending upon the nature and particulars of the case When appro-priate parents shall be involved and effort made to direct the substance abuser to sources of help The Board in recognition that drug and alcohol abuse is a community problem shall cooperate actively with law enforcement social services or other agencies and organizations parentsguardians and any other recognized community resources committed to reducing the incidents of illegal use of drugs and alcohol by school-aged youths

File JICH

Page 2 of 2 Hanover School Dist 28

Whenever possible in dealing with student problems associated with drug and alcohol abuse school personnel shall provide parentsguardians and students with information concerning education and rehabilitation programs that are available Information provided to students andor parentsguardians about community substance abuse treatment programs or other resources shall be accompanied by a disclaimer to clarify that the school district assumes no financial responsibility for the expense of drug or alcohol assessment or treatment provided by other agencies or groups unless otherwise required Adopted September 8 1993 Revised September 6 1995 Revised February 13 2001 Revised November 20 2007 Revised October 17 2012 Revised August 21 2013 Revised

LEGAL REFS 20 USC sect7101 et seq (Safe amp Drug-Free Schools and Communities

Act of 1994) 21 USC 812 (definition of ldquocontrolled substancerdquo) CRS 18-18-407 (2) (crime to sell distribute or possess controlled

substance on or near school grounds or school bus) CRS 22-1-110 (instruction related to alcohol and drugs) CRS 22-32-1091 (2)(a)(I)(G)(policy required as part of safe schools

plan) CRS 22-33-106 (1)(d) (suspension or expulsion discretionary for the

sale of a drug or controlled substance) CRS 25-15-106 (12)(b) (possession or use of medical marijuana in

or on school grounds or in a school bus is prohibited) CROSS REFS IHAMA Teaching about Drugs Alcohol and Tobacco JIH Student Interviews Interrogations Searches and Arrests JK-2 Discipline of Students with Disabilities JKDJKE SuspensionExpulsion of Students JLCD Administering Medicines to Students

BOARD OF EDUCATION AGENDA ITEM 708

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Authorization and Expenditure Limit for Wifi Project

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED Two quotes have been received to complete the wifi project to bring high-speed internet service to Prairie Heights Elementary School

Both quotes are near $15000 Following the policy for going to bid an RFP has been posted on the district website and will be in the

Ranchland News this week To ensure the project is complete prior to the start of the winter break approval of a limit by the Board

will allow the Superintendent to accept a bid and be authorized to have the project completed

The initial budget for this project was set at $25000 to be funded by the Rural Flexibility funds approximately $62000 The Board is

being asked to approve the authorization of the Superintendent to accept a bid and engage in an agreement to complete the work not to

exceed $25000

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED _X_ Yes ___No

Not to exceed $25000

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve authorizing the Superintendent to accept a bid through the RFP process not to exceed a $25000 expenditure limit for

the wifi project

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

BOARD OF EDUCATION AGENDA ITEM 709

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Temporary Emergency Approval of Policy Revision BCB ndash School Board Member

Conflict of Interest

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED There has been expressed interest by incoming Board members to revise this policy The interest is to revise this policy to allow two

incoming Board members and any other current or future Board members to serve as paid athletic coaches

RATIONALE

To allow Board members to serve as a paid district athletic coach

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED __ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve temporary emergency approval of policy revision BCB ndash School Board Member Conflict of Interest

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

FFiillee BBCCBB

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conflict of Interest

Public office is a trust created in the interest of the common good and for the benefit of the people A conflict of interest can arise when a public officer is unable to devote himselfherself with complete loyalty and singleness of purpose to the general public interest

It is the intent of this policy to protect the public trust placed in directors of this school district For purposes of this policy the Board declares that a conflict of interest is a personal pecuniary interest that is immediate definite and demonstrable and which is or may be in conflict with the public interest

A Board member who has a personal or private interest in a matter proposed or pending before the Board shall disclose such interest to the Board shall not vote on it and shall not attempt to influence the decisions of other Board members in voting on the matter

However if a Board member has complied with statutory disclosure requirements by notifying the Secretary of State of an interest in the matter the member may vote if participation is necessary to obtain a quorum or otherwise enable the Board to act If a member votes under these circumstances that member shall state for the record the fact and summary nature of the potential conflict of interest

The written disclosure to the secretary of state shall list as applicable the amount of the members financial interest the purpose and duration of any services rendered compensation received for services or such other information necessary to describe the interest

The Board considers it a conflict of interest for a Board member to also be employed by the district Therefore the Board shall not hire any of its members as an employee of the district nor shall the Board approve any compensation for a member for services rendered to the district as an employee except for an athletic coaching position and services rendered to the Board as provided by law Therefore an employee elected to the Board shall be required to relinquish employment with the district except an athletic coaching position prior to taking office Employees are encouraged to consider this prior to running for the Board

Members may be reimbursed for authorized expenses in carrying out Board duties as provided by law

The Board shall not enter into any contract with any of its members or with a firm or corporation in which a member has a financial interest unless one or more of the following apply

1 The contract is awarded to the lowest responsible bidder based on competitive bidding procedures

File BCB

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

2 The merchandise is sold to the highest bidder at a public auction

3 The transaction involves investing or depositing money in a financial institution which is in the business of loaning money or receiving money

4 If because of geographic restrictions the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services

5 If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board

Except as described above a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest

Adopted December 2 1992 Revised October 12 1999 Revised August 16 2006 Revised December 10 2008 Revised March 16 2011 Revised LEGAL REFS Colorado Constitution Article X Section 13

CRS 22-32-109(1)(y) (duty of board to adopt bylaws on conflicts of interest) CRS 24-18-109 through 24-18-111(government rules of conduct) CRS 24-18-201 (standards of conduct ndash interests in contracts) CRS 24-18-202 (standards of conduct ndash interests in sales)

CROSS REFS BC School Board Member Conduct BCA-E-1 Code of Ethics for School Board Member BEDF Voting Method DJE Bidding Procedures

File IG

Page 1 of 2 Hanover School Dist 28

Curriculum Development and Review

The Board of Education is required by state law to determine the educational programs to be carried on in the schools of the district The districtrsquos curriculum shall be aligned with the districtrsquos Colorado academic standards to ensure that each student will have the educational experiences needed to achieve the standards or complete the requirements and goals as listed on a studentrsquos Individualized Education Program (IEP) which may include modified standards All new programs and courses of study as well as the elimination and extensive alteration of the content of current programs and courses shall be presented by the superintendent to the Board for its consideration and action Curriculum Development Successful curriculum development is a cooperative enterprise involving impacted district staff members carried out under the superintendentrsquos leadership and using multiple resources Carefully conducted and supervised experimentation for curriculum development is also desirable but not necessary All new programs and courses of study as well as the elimination and extensive alteration of the content of current programs and courses shall be presented by the superintendent to the Board for its consideration and action Curriculum Review The districtrsquos curriculum shall be reviewed at regular intervals to ensure that the curriculum and educational programs are effective and aligned with the districtrsquos Colorado academic standards and district Board and Administrative educational objectives Curriculum review committees shall include administrators teachers parents accountability members and others deemed appropriate by the Board or superintendent Regulations shall be developed that outline the courses to be reviewed the sequence of course review the specific activities involved in curriculum review and the areas to be included in the review The review shall include consideration of achievement results for all student populations educational equity curriculum breadth and depth and congruence of instructional strategies and assessments with the districtrsquos Colorado academic standards

Regulations shall be developed that outline the courses to be reviewed the sequence of course review the specific activities involved in curriculum review and the areas to be included in the review

File IG

Page 2 of 2 Hanover School Dist 28

Adopted July 16 2014 Revised LEGAL REFS Colo Const Art IX Sect 15 (Board has control of instruction

within the district) CRS 22-7-407 (2)(a) (adoption of content standards alignment of curriculum) CRS 22-20-101 et seq (Exceptional Childrenrsquos Educational Act) CRS 22-20-201 et seq (education of gifted children) CRS 22-32-109 (1)(t) (Board duty to determine educational program and prescribe textbooks) CRS 22-32-110 (1)(r) (Board power to exclude immoral or pernicious materials and books)

CROSS REFS AEA Standards Based Education

BOARD OF EDUCATION AGENDA ITEM __705

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy JICH Drug and Alcohol Involvement by Students ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED A new product vapor pens has become a trend for school-age students to use There have been occasions when students have brought

vapor pens to school Three of the current four types of vapor pens contain marijuana seed oil or nicotine It becomes challenging to

police what type of pen does or does not contain a drug as named in the current policy To remove the uncertainty it is recommended

to not allow any type of vapor pen to be in the possession or use by any of our students

RATIONALE

Continue to promote a healthy environment for students

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy JICH Drug and Alcohol Involvement by Students

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File JICH

Page 1 of 2 Hanover School Dist 28

Drug and Alcohol Involvement by Students Hanover School District No 28 shall promote a healthy environment for students by providing education support and decision-making skills in regard to alcohol drugs and other controlled substances and their abuse In order to accomplish this goal a cooperative effort must be made among the schools parentsguardians community and its agencies It shall be a violation of Board policy and considered to be behavior which is detrimental to the welfare or safety of other students or school personnel for any student to possess use sell distribute or exchange or to be under the influence of alcohol drugs vapor pens or other controlled substances The unlawful possession or use of alcohol or controlled substances is wrong and harmful to students For purposes of this policy controlled substances include but are not limited to narcotic drugs hallucinogenic or mind-altering drugs or substances amphetamines barbiturates stimulants depressants marijuana anabolic steroids vapor pens any other controlled substances as defined in law or any prescription or nonprescription drug medication vitamin or other chemical substances not taken in accordance with the Board policy and regulations on administering medicines to students This policy also includes substances that are represented by or to the student to be any such controlled substance or what the student believes to be any such substance This policy shall apply to any student who is on school property in attendance at school in a school vehicle or taking part in any school sponsored or sanctioned activity or whose conduct at any time or place interferes with the operations of the district or the safety or welfare of students or employees Students violating this policy shall be subject to disciplinary sanctions which may include suspension andor expulsion from school and referral for prosecution Disciplinary sanctions and interventions for violations of this policy shall be in accordance with this policyrsquos accompanying regulation JICH-R Situations in which a student seeks counseling or information from a professional staff member for the purpose of overcoming substance abuse shall be handled on an individual basis depending upon the nature and particulars of the case When appro-priate parents shall be involved and effort made to direct the substance abuser to sources of help The Board in recognition that drug and alcohol abuse is a community problem shall cooperate actively with law enforcement social services or other agencies and organizations parentsguardians and any other recognized community resources committed to reducing the incidents of illegal use of drugs and alcohol by school-aged youths

File JICH

Page 2 of 2 Hanover School Dist 28

Whenever possible in dealing with student problems associated with drug and alcohol abuse school personnel shall provide parentsguardians and students with information concerning education and rehabilitation programs that are available Information provided to students andor parentsguardians about community substance abuse treatment programs or other resources shall be accompanied by a disclaimer to clarify that the school district assumes no financial responsibility for the expense of drug or alcohol assessment or treatment provided by other agencies or groups unless otherwise required Adopted September 8 1993 Revised September 6 1995 Revised February 13 2001 Revised November 20 2007 Revised October 17 2012 Revised August 21 2013 Revised

LEGAL REFS 20 USC sect7101 et seq (Safe amp Drug-Free Schools and Communities

Act of 1994) 21 USC 812 (definition of ldquocontrolled substancerdquo) CRS 18-18-407 (2) (crime to sell distribute or possess controlled

substance on or near school grounds or school bus) CRS 22-1-110 (instruction related to alcohol and drugs) CRS 22-32-1091 (2)(a)(I)(G)(policy required as part of safe schools

plan) CRS 22-33-106 (1)(d) (suspension or expulsion discretionary for the

sale of a drug or controlled substance) CRS 25-15-106 (12)(b) (possession or use of medical marijuana in

or on school grounds or in a school bus is prohibited) CROSS REFS IHAMA Teaching about Drugs Alcohol and Tobacco JIH Student Interviews Interrogations Searches and Arrests JK-2 Discipline of Students with Disabilities JKDJKE SuspensionExpulsion of Students JLCD Administering Medicines to Students

BOARD OF EDUCATION AGENDA ITEM 708

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Authorization and Expenditure Limit for Wifi Project

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED Two quotes have been received to complete the wifi project to bring high-speed internet service to Prairie Heights Elementary School

Both quotes are near $15000 Following the policy for going to bid an RFP has been posted on the district website and will be in the

Ranchland News this week To ensure the project is complete prior to the start of the winter break approval of a limit by the Board

will allow the Superintendent to accept a bid and be authorized to have the project completed

The initial budget for this project was set at $25000 to be funded by the Rural Flexibility funds approximately $62000 The Board is

being asked to approve the authorization of the Superintendent to accept a bid and engage in an agreement to complete the work not to

exceed $25000

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED _X_ Yes ___No

Not to exceed $25000

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve authorizing the Superintendent to accept a bid through the RFP process not to exceed a $25000 expenditure limit for

the wifi project

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

BOARD OF EDUCATION AGENDA ITEM 709

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Temporary Emergency Approval of Policy Revision BCB ndash School Board Member

Conflict of Interest

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED There has been expressed interest by incoming Board members to revise this policy The interest is to revise this policy to allow two

incoming Board members and any other current or future Board members to serve as paid athletic coaches

RATIONALE

To allow Board members to serve as a paid district athletic coach

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED __ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve temporary emergency approval of policy revision BCB ndash School Board Member Conflict of Interest

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

FFiillee BBCCBB

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conflict of Interest

Public office is a trust created in the interest of the common good and for the benefit of the people A conflict of interest can arise when a public officer is unable to devote himselfherself with complete loyalty and singleness of purpose to the general public interest

It is the intent of this policy to protect the public trust placed in directors of this school district For purposes of this policy the Board declares that a conflict of interest is a personal pecuniary interest that is immediate definite and demonstrable and which is or may be in conflict with the public interest

A Board member who has a personal or private interest in a matter proposed or pending before the Board shall disclose such interest to the Board shall not vote on it and shall not attempt to influence the decisions of other Board members in voting on the matter

However if a Board member has complied with statutory disclosure requirements by notifying the Secretary of State of an interest in the matter the member may vote if participation is necessary to obtain a quorum or otherwise enable the Board to act If a member votes under these circumstances that member shall state for the record the fact and summary nature of the potential conflict of interest

The written disclosure to the secretary of state shall list as applicable the amount of the members financial interest the purpose and duration of any services rendered compensation received for services or such other information necessary to describe the interest

The Board considers it a conflict of interest for a Board member to also be employed by the district Therefore the Board shall not hire any of its members as an employee of the district nor shall the Board approve any compensation for a member for services rendered to the district as an employee except for an athletic coaching position and services rendered to the Board as provided by law Therefore an employee elected to the Board shall be required to relinquish employment with the district except an athletic coaching position prior to taking office Employees are encouraged to consider this prior to running for the Board

Members may be reimbursed for authorized expenses in carrying out Board duties as provided by law

The Board shall not enter into any contract with any of its members or with a firm or corporation in which a member has a financial interest unless one or more of the following apply

1 The contract is awarded to the lowest responsible bidder based on competitive bidding procedures

File BCB

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

2 The merchandise is sold to the highest bidder at a public auction

3 The transaction involves investing or depositing money in a financial institution which is in the business of loaning money or receiving money

4 If because of geographic restrictions the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services

5 If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board

Except as described above a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest

Adopted December 2 1992 Revised October 12 1999 Revised August 16 2006 Revised December 10 2008 Revised March 16 2011 Revised LEGAL REFS Colorado Constitution Article X Section 13

CRS 22-32-109(1)(y) (duty of board to adopt bylaws on conflicts of interest) CRS 24-18-109 through 24-18-111(government rules of conduct) CRS 24-18-201 (standards of conduct ndash interests in contracts) CRS 24-18-202 (standards of conduct ndash interests in sales)

CROSS REFS BC School Board Member Conduct BCA-E-1 Code of Ethics for School Board Member BEDF Voting Method DJE Bidding Procedures

File IG

Page 2 of 2 Hanover School Dist 28

Adopted July 16 2014 Revised LEGAL REFS Colo Const Art IX Sect 15 (Board has control of instruction

within the district) CRS 22-7-407 (2)(a) (adoption of content standards alignment of curriculum) CRS 22-20-101 et seq (Exceptional Childrenrsquos Educational Act) CRS 22-20-201 et seq (education of gifted children) CRS 22-32-109 (1)(t) (Board duty to determine educational program and prescribe textbooks) CRS 22-32-110 (1)(r) (Board power to exclude immoral or pernicious materials and books)

CROSS REFS AEA Standards Based Education

BOARD OF EDUCATION AGENDA ITEM __705

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy JICH Drug and Alcohol Involvement by Students ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED A new product vapor pens has become a trend for school-age students to use There have been occasions when students have brought

vapor pens to school Three of the current four types of vapor pens contain marijuana seed oil or nicotine It becomes challenging to

police what type of pen does or does not contain a drug as named in the current policy To remove the uncertainty it is recommended

to not allow any type of vapor pen to be in the possession or use by any of our students

RATIONALE

Continue to promote a healthy environment for students

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy JICH Drug and Alcohol Involvement by Students

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File JICH

Page 1 of 2 Hanover School Dist 28

Drug and Alcohol Involvement by Students Hanover School District No 28 shall promote a healthy environment for students by providing education support and decision-making skills in regard to alcohol drugs and other controlled substances and their abuse In order to accomplish this goal a cooperative effort must be made among the schools parentsguardians community and its agencies It shall be a violation of Board policy and considered to be behavior which is detrimental to the welfare or safety of other students or school personnel for any student to possess use sell distribute or exchange or to be under the influence of alcohol drugs vapor pens or other controlled substances The unlawful possession or use of alcohol or controlled substances is wrong and harmful to students For purposes of this policy controlled substances include but are not limited to narcotic drugs hallucinogenic or mind-altering drugs or substances amphetamines barbiturates stimulants depressants marijuana anabolic steroids vapor pens any other controlled substances as defined in law or any prescription or nonprescription drug medication vitamin or other chemical substances not taken in accordance with the Board policy and regulations on administering medicines to students This policy also includes substances that are represented by or to the student to be any such controlled substance or what the student believes to be any such substance This policy shall apply to any student who is on school property in attendance at school in a school vehicle or taking part in any school sponsored or sanctioned activity or whose conduct at any time or place interferes with the operations of the district or the safety or welfare of students or employees Students violating this policy shall be subject to disciplinary sanctions which may include suspension andor expulsion from school and referral for prosecution Disciplinary sanctions and interventions for violations of this policy shall be in accordance with this policyrsquos accompanying regulation JICH-R Situations in which a student seeks counseling or information from a professional staff member for the purpose of overcoming substance abuse shall be handled on an individual basis depending upon the nature and particulars of the case When appro-priate parents shall be involved and effort made to direct the substance abuser to sources of help The Board in recognition that drug and alcohol abuse is a community problem shall cooperate actively with law enforcement social services or other agencies and organizations parentsguardians and any other recognized community resources committed to reducing the incidents of illegal use of drugs and alcohol by school-aged youths

File JICH

Page 2 of 2 Hanover School Dist 28

Whenever possible in dealing with student problems associated with drug and alcohol abuse school personnel shall provide parentsguardians and students with information concerning education and rehabilitation programs that are available Information provided to students andor parentsguardians about community substance abuse treatment programs or other resources shall be accompanied by a disclaimer to clarify that the school district assumes no financial responsibility for the expense of drug or alcohol assessment or treatment provided by other agencies or groups unless otherwise required Adopted September 8 1993 Revised September 6 1995 Revised February 13 2001 Revised November 20 2007 Revised October 17 2012 Revised August 21 2013 Revised

LEGAL REFS 20 USC sect7101 et seq (Safe amp Drug-Free Schools and Communities

Act of 1994) 21 USC 812 (definition of ldquocontrolled substancerdquo) CRS 18-18-407 (2) (crime to sell distribute or possess controlled

substance on or near school grounds or school bus) CRS 22-1-110 (instruction related to alcohol and drugs) CRS 22-32-1091 (2)(a)(I)(G)(policy required as part of safe schools

plan) CRS 22-33-106 (1)(d) (suspension or expulsion discretionary for the

sale of a drug or controlled substance) CRS 25-15-106 (12)(b) (possession or use of medical marijuana in

or on school grounds or in a school bus is prohibited) CROSS REFS IHAMA Teaching about Drugs Alcohol and Tobacco JIH Student Interviews Interrogations Searches and Arrests JK-2 Discipline of Students with Disabilities JKDJKE SuspensionExpulsion of Students JLCD Administering Medicines to Students

BOARD OF EDUCATION AGENDA ITEM 708

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Authorization and Expenditure Limit for Wifi Project

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED Two quotes have been received to complete the wifi project to bring high-speed internet service to Prairie Heights Elementary School

Both quotes are near $15000 Following the policy for going to bid an RFP has been posted on the district website and will be in the

Ranchland News this week To ensure the project is complete prior to the start of the winter break approval of a limit by the Board

will allow the Superintendent to accept a bid and be authorized to have the project completed

The initial budget for this project was set at $25000 to be funded by the Rural Flexibility funds approximately $62000 The Board is

being asked to approve the authorization of the Superintendent to accept a bid and engage in an agreement to complete the work not to

exceed $25000

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED _X_ Yes ___No

Not to exceed $25000

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve authorizing the Superintendent to accept a bid through the RFP process not to exceed a $25000 expenditure limit for

the wifi project

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

BOARD OF EDUCATION AGENDA ITEM 709

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Temporary Emergency Approval of Policy Revision BCB ndash School Board Member

Conflict of Interest

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED There has been expressed interest by incoming Board members to revise this policy The interest is to revise this policy to allow two

incoming Board members and any other current or future Board members to serve as paid athletic coaches

RATIONALE

To allow Board members to serve as a paid district athletic coach

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED __ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve temporary emergency approval of policy revision BCB ndash School Board Member Conflict of Interest

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

FFiillee BBCCBB

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conflict of Interest

Public office is a trust created in the interest of the common good and for the benefit of the people A conflict of interest can arise when a public officer is unable to devote himselfherself with complete loyalty and singleness of purpose to the general public interest

It is the intent of this policy to protect the public trust placed in directors of this school district For purposes of this policy the Board declares that a conflict of interest is a personal pecuniary interest that is immediate definite and demonstrable and which is or may be in conflict with the public interest

A Board member who has a personal or private interest in a matter proposed or pending before the Board shall disclose such interest to the Board shall not vote on it and shall not attempt to influence the decisions of other Board members in voting on the matter

However if a Board member has complied with statutory disclosure requirements by notifying the Secretary of State of an interest in the matter the member may vote if participation is necessary to obtain a quorum or otherwise enable the Board to act If a member votes under these circumstances that member shall state for the record the fact and summary nature of the potential conflict of interest

The written disclosure to the secretary of state shall list as applicable the amount of the members financial interest the purpose and duration of any services rendered compensation received for services or such other information necessary to describe the interest

The Board considers it a conflict of interest for a Board member to also be employed by the district Therefore the Board shall not hire any of its members as an employee of the district nor shall the Board approve any compensation for a member for services rendered to the district as an employee except for an athletic coaching position and services rendered to the Board as provided by law Therefore an employee elected to the Board shall be required to relinquish employment with the district except an athletic coaching position prior to taking office Employees are encouraged to consider this prior to running for the Board

Members may be reimbursed for authorized expenses in carrying out Board duties as provided by law

The Board shall not enter into any contract with any of its members or with a firm or corporation in which a member has a financial interest unless one or more of the following apply

1 The contract is awarded to the lowest responsible bidder based on competitive bidding procedures

File BCB

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

2 The merchandise is sold to the highest bidder at a public auction

3 The transaction involves investing or depositing money in a financial institution which is in the business of loaning money or receiving money

4 If because of geographic restrictions the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services

5 If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board

Except as described above a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest

Adopted December 2 1992 Revised October 12 1999 Revised August 16 2006 Revised December 10 2008 Revised March 16 2011 Revised LEGAL REFS Colorado Constitution Article X Section 13

CRS 22-32-109(1)(y) (duty of board to adopt bylaws on conflicts of interest) CRS 24-18-109 through 24-18-111(government rules of conduct) CRS 24-18-201 (standards of conduct ndash interests in contracts) CRS 24-18-202 (standards of conduct ndash interests in sales)

CROSS REFS BC School Board Member Conduct BCA-E-1 Code of Ethics for School Board Member BEDF Voting Method DJE Bidding Procedures

BOARD OF EDUCATION AGENDA ITEM __705

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy JICH Drug and Alcohol Involvement by Students ndash Revision ndash Second Read

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED A new product vapor pens has become a trend for school-age students to use There have been occasions when students have brought

vapor pens to school Three of the current four types of vapor pens contain marijuana seed oil or nicotine It becomes challenging to

police what type of pen does or does not contain a drug as named in the current policy To remove the uncertainty it is recommended

to not allow any type of vapor pen to be in the possession or use by any of our students

RATIONALE

Continue to promote a healthy environment for students

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

Amount Budgeted

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed revision to Board Policy JICH Drug and Alcohol Involvement by Students

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Gonzales Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Noring Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

Wilke Aye Nay Abstain Absent

File JICH

Page 1 of 2 Hanover School Dist 28

Drug and Alcohol Involvement by Students Hanover School District No 28 shall promote a healthy environment for students by providing education support and decision-making skills in regard to alcohol drugs and other controlled substances and their abuse In order to accomplish this goal a cooperative effort must be made among the schools parentsguardians community and its agencies It shall be a violation of Board policy and considered to be behavior which is detrimental to the welfare or safety of other students or school personnel for any student to possess use sell distribute or exchange or to be under the influence of alcohol drugs vapor pens or other controlled substances The unlawful possession or use of alcohol or controlled substances is wrong and harmful to students For purposes of this policy controlled substances include but are not limited to narcotic drugs hallucinogenic or mind-altering drugs or substances amphetamines barbiturates stimulants depressants marijuana anabolic steroids vapor pens any other controlled substances as defined in law or any prescription or nonprescription drug medication vitamin or other chemical substances not taken in accordance with the Board policy and regulations on administering medicines to students This policy also includes substances that are represented by or to the student to be any such controlled substance or what the student believes to be any such substance This policy shall apply to any student who is on school property in attendance at school in a school vehicle or taking part in any school sponsored or sanctioned activity or whose conduct at any time or place interferes with the operations of the district or the safety or welfare of students or employees Students violating this policy shall be subject to disciplinary sanctions which may include suspension andor expulsion from school and referral for prosecution Disciplinary sanctions and interventions for violations of this policy shall be in accordance with this policyrsquos accompanying regulation JICH-R Situations in which a student seeks counseling or information from a professional staff member for the purpose of overcoming substance abuse shall be handled on an individual basis depending upon the nature and particulars of the case When appro-priate parents shall be involved and effort made to direct the substance abuser to sources of help The Board in recognition that drug and alcohol abuse is a community problem shall cooperate actively with law enforcement social services or other agencies and organizations parentsguardians and any other recognized community resources committed to reducing the incidents of illegal use of drugs and alcohol by school-aged youths

File JICH

Page 2 of 2 Hanover School Dist 28

Whenever possible in dealing with student problems associated with drug and alcohol abuse school personnel shall provide parentsguardians and students with information concerning education and rehabilitation programs that are available Information provided to students andor parentsguardians about community substance abuse treatment programs or other resources shall be accompanied by a disclaimer to clarify that the school district assumes no financial responsibility for the expense of drug or alcohol assessment or treatment provided by other agencies or groups unless otherwise required Adopted September 8 1993 Revised September 6 1995 Revised February 13 2001 Revised November 20 2007 Revised October 17 2012 Revised August 21 2013 Revised

LEGAL REFS 20 USC sect7101 et seq (Safe amp Drug-Free Schools and Communities

Act of 1994) 21 USC 812 (definition of ldquocontrolled substancerdquo) CRS 18-18-407 (2) (crime to sell distribute or possess controlled

substance on or near school grounds or school bus) CRS 22-1-110 (instruction related to alcohol and drugs) CRS 22-32-1091 (2)(a)(I)(G)(policy required as part of safe schools

plan) CRS 22-33-106 (1)(d) (suspension or expulsion discretionary for the

sale of a drug or controlled substance) CRS 25-15-106 (12)(b) (possession or use of medical marijuana in

or on school grounds or in a school bus is prohibited) CROSS REFS IHAMA Teaching about Drugs Alcohol and Tobacco JIH Student Interviews Interrogations Searches and Arrests JK-2 Discipline of Students with Disabilities JKDJKE SuspensionExpulsion of Students JLCD Administering Medicines to Students

BOARD OF EDUCATION AGENDA ITEM 708

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Authorization and Expenditure Limit for Wifi Project

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED Two quotes have been received to complete the wifi project to bring high-speed internet service to Prairie Heights Elementary School

Both quotes are near $15000 Following the policy for going to bid an RFP has been posted on the district website and will be in the

Ranchland News this week To ensure the project is complete prior to the start of the winter break approval of a limit by the Board

will allow the Superintendent to accept a bid and be authorized to have the project completed

The initial budget for this project was set at $25000 to be funded by the Rural Flexibility funds approximately $62000 The Board is

being asked to approve the authorization of the Superintendent to accept a bid and engage in an agreement to complete the work not to

exceed $25000

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED _X_ Yes ___No

Not to exceed $25000

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve authorizing the Superintendent to accept a bid through the RFP process not to exceed a $25000 expenditure limit for

the wifi project

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

BOARD OF EDUCATION AGENDA ITEM 709

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Temporary Emergency Approval of Policy Revision BCB ndash School Board Member

Conflict of Interest

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED There has been expressed interest by incoming Board members to revise this policy The interest is to revise this policy to allow two

incoming Board members and any other current or future Board members to serve as paid athletic coaches

RATIONALE

To allow Board members to serve as a paid district athletic coach

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED __ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve temporary emergency approval of policy revision BCB ndash School Board Member Conflict of Interest

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

FFiillee BBCCBB

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conflict of Interest

Public office is a trust created in the interest of the common good and for the benefit of the people A conflict of interest can arise when a public officer is unable to devote himselfherself with complete loyalty and singleness of purpose to the general public interest

It is the intent of this policy to protect the public trust placed in directors of this school district For purposes of this policy the Board declares that a conflict of interest is a personal pecuniary interest that is immediate definite and demonstrable and which is or may be in conflict with the public interest

A Board member who has a personal or private interest in a matter proposed or pending before the Board shall disclose such interest to the Board shall not vote on it and shall not attempt to influence the decisions of other Board members in voting on the matter

However if a Board member has complied with statutory disclosure requirements by notifying the Secretary of State of an interest in the matter the member may vote if participation is necessary to obtain a quorum or otherwise enable the Board to act If a member votes under these circumstances that member shall state for the record the fact and summary nature of the potential conflict of interest

The written disclosure to the secretary of state shall list as applicable the amount of the members financial interest the purpose and duration of any services rendered compensation received for services or such other information necessary to describe the interest

The Board considers it a conflict of interest for a Board member to also be employed by the district Therefore the Board shall not hire any of its members as an employee of the district nor shall the Board approve any compensation for a member for services rendered to the district as an employee except for an athletic coaching position and services rendered to the Board as provided by law Therefore an employee elected to the Board shall be required to relinquish employment with the district except an athletic coaching position prior to taking office Employees are encouraged to consider this prior to running for the Board

Members may be reimbursed for authorized expenses in carrying out Board duties as provided by law

The Board shall not enter into any contract with any of its members or with a firm or corporation in which a member has a financial interest unless one or more of the following apply

1 The contract is awarded to the lowest responsible bidder based on competitive bidding procedures

File BCB

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

2 The merchandise is sold to the highest bidder at a public auction

3 The transaction involves investing or depositing money in a financial institution which is in the business of loaning money or receiving money

4 If because of geographic restrictions the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services

5 If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board

Except as described above a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest

Adopted December 2 1992 Revised October 12 1999 Revised August 16 2006 Revised December 10 2008 Revised March 16 2011 Revised LEGAL REFS Colorado Constitution Article X Section 13

CRS 22-32-109(1)(y) (duty of board to adopt bylaws on conflicts of interest) CRS 24-18-109 through 24-18-111(government rules of conduct) CRS 24-18-201 (standards of conduct ndash interests in contracts) CRS 24-18-202 (standards of conduct ndash interests in sales)

CROSS REFS BC School Board Member Conduct BCA-E-1 Code of Ethics for School Board Member BEDF Voting Method DJE Bidding Procedures

File JICH

Page 1 of 2 Hanover School Dist 28

Drug and Alcohol Involvement by Students Hanover School District No 28 shall promote a healthy environment for students by providing education support and decision-making skills in regard to alcohol drugs and other controlled substances and their abuse In order to accomplish this goal a cooperative effort must be made among the schools parentsguardians community and its agencies It shall be a violation of Board policy and considered to be behavior which is detrimental to the welfare or safety of other students or school personnel for any student to possess use sell distribute or exchange or to be under the influence of alcohol drugs vapor pens or other controlled substances The unlawful possession or use of alcohol or controlled substances is wrong and harmful to students For purposes of this policy controlled substances include but are not limited to narcotic drugs hallucinogenic or mind-altering drugs or substances amphetamines barbiturates stimulants depressants marijuana anabolic steroids vapor pens any other controlled substances as defined in law or any prescription or nonprescription drug medication vitamin or other chemical substances not taken in accordance with the Board policy and regulations on administering medicines to students This policy also includes substances that are represented by or to the student to be any such controlled substance or what the student believes to be any such substance This policy shall apply to any student who is on school property in attendance at school in a school vehicle or taking part in any school sponsored or sanctioned activity or whose conduct at any time or place interferes with the operations of the district or the safety or welfare of students or employees Students violating this policy shall be subject to disciplinary sanctions which may include suspension andor expulsion from school and referral for prosecution Disciplinary sanctions and interventions for violations of this policy shall be in accordance with this policyrsquos accompanying regulation JICH-R Situations in which a student seeks counseling or information from a professional staff member for the purpose of overcoming substance abuse shall be handled on an individual basis depending upon the nature and particulars of the case When appro-priate parents shall be involved and effort made to direct the substance abuser to sources of help The Board in recognition that drug and alcohol abuse is a community problem shall cooperate actively with law enforcement social services or other agencies and organizations parentsguardians and any other recognized community resources committed to reducing the incidents of illegal use of drugs and alcohol by school-aged youths

File JICH

Page 2 of 2 Hanover School Dist 28

Whenever possible in dealing with student problems associated with drug and alcohol abuse school personnel shall provide parentsguardians and students with information concerning education and rehabilitation programs that are available Information provided to students andor parentsguardians about community substance abuse treatment programs or other resources shall be accompanied by a disclaimer to clarify that the school district assumes no financial responsibility for the expense of drug or alcohol assessment or treatment provided by other agencies or groups unless otherwise required Adopted September 8 1993 Revised September 6 1995 Revised February 13 2001 Revised November 20 2007 Revised October 17 2012 Revised August 21 2013 Revised

LEGAL REFS 20 USC sect7101 et seq (Safe amp Drug-Free Schools and Communities

Act of 1994) 21 USC 812 (definition of ldquocontrolled substancerdquo) CRS 18-18-407 (2) (crime to sell distribute or possess controlled

substance on or near school grounds or school bus) CRS 22-1-110 (instruction related to alcohol and drugs) CRS 22-32-1091 (2)(a)(I)(G)(policy required as part of safe schools

plan) CRS 22-33-106 (1)(d) (suspension or expulsion discretionary for the

sale of a drug or controlled substance) CRS 25-15-106 (12)(b) (possession or use of medical marijuana in

or on school grounds or in a school bus is prohibited) CROSS REFS IHAMA Teaching about Drugs Alcohol and Tobacco JIH Student Interviews Interrogations Searches and Arrests JK-2 Discipline of Students with Disabilities JKDJKE SuspensionExpulsion of Students JLCD Administering Medicines to Students

BOARD OF EDUCATION AGENDA ITEM 708

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Authorization and Expenditure Limit for Wifi Project

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED Two quotes have been received to complete the wifi project to bring high-speed internet service to Prairie Heights Elementary School

Both quotes are near $15000 Following the policy for going to bid an RFP has been posted on the district website and will be in the

Ranchland News this week To ensure the project is complete prior to the start of the winter break approval of a limit by the Board

will allow the Superintendent to accept a bid and be authorized to have the project completed

The initial budget for this project was set at $25000 to be funded by the Rural Flexibility funds approximately $62000 The Board is

being asked to approve the authorization of the Superintendent to accept a bid and engage in an agreement to complete the work not to

exceed $25000

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED _X_ Yes ___No

Not to exceed $25000

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve authorizing the Superintendent to accept a bid through the RFP process not to exceed a $25000 expenditure limit for

the wifi project

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

BOARD OF EDUCATION AGENDA ITEM 709

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Temporary Emergency Approval of Policy Revision BCB ndash School Board Member

Conflict of Interest

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED There has been expressed interest by incoming Board members to revise this policy The interest is to revise this policy to allow two

incoming Board members and any other current or future Board members to serve as paid athletic coaches

RATIONALE

To allow Board members to serve as a paid district athletic coach

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED __ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve temporary emergency approval of policy revision BCB ndash School Board Member Conflict of Interest

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

FFiillee BBCCBB

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conflict of Interest

Public office is a trust created in the interest of the common good and for the benefit of the people A conflict of interest can arise when a public officer is unable to devote himselfherself with complete loyalty and singleness of purpose to the general public interest

It is the intent of this policy to protect the public trust placed in directors of this school district For purposes of this policy the Board declares that a conflict of interest is a personal pecuniary interest that is immediate definite and demonstrable and which is or may be in conflict with the public interest

A Board member who has a personal or private interest in a matter proposed or pending before the Board shall disclose such interest to the Board shall not vote on it and shall not attempt to influence the decisions of other Board members in voting on the matter

However if a Board member has complied with statutory disclosure requirements by notifying the Secretary of State of an interest in the matter the member may vote if participation is necessary to obtain a quorum or otherwise enable the Board to act If a member votes under these circumstances that member shall state for the record the fact and summary nature of the potential conflict of interest

The written disclosure to the secretary of state shall list as applicable the amount of the members financial interest the purpose and duration of any services rendered compensation received for services or such other information necessary to describe the interest

The Board considers it a conflict of interest for a Board member to also be employed by the district Therefore the Board shall not hire any of its members as an employee of the district nor shall the Board approve any compensation for a member for services rendered to the district as an employee except for an athletic coaching position and services rendered to the Board as provided by law Therefore an employee elected to the Board shall be required to relinquish employment with the district except an athletic coaching position prior to taking office Employees are encouraged to consider this prior to running for the Board

Members may be reimbursed for authorized expenses in carrying out Board duties as provided by law

The Board shall not enter into any contract with any of its members or with a firm or corporation in which a member has a financial interest unless one or more of the following apply

1 The contract is awarded to the lowest responsible bidder based on competitive bidding procedures

File BCB

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

2 The merchandise is sold to the highest bidder at a public auction

3 The transaction involves investing or depositing money in a financial institution which is in the business of loaning money or receiving money

4 If because of geographic restrictions the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services

5 If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board

Except as described above a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest

Adopted December 2 1992 Revised October 12 1999 Revised August 16 2006 Revised December 10 2008 Revised March 16 2011 Revised LEGAL REFS Colorado Constitution Article X Section 13

CRS 22-32-109(1)(y) (duty of board to adopt bylaws on conflicts of interest) CRS 24-18-109 through 24-18-111(government rules of conduct) CRS 24-18-201 (standards of conduct ndash interests in contracts) CRS 24-18-202 (standards of conduct ndash interests in sales)

CROSS REFS BC School Board Member Conduct BCA-E-1 Code of Ethics for School Board Member BEDF Voting Method DJE Bidding Procedures

File JICH

Page 2 of 2 Hanover School Dist 28

Whenever possible in dealing with student problems associated with drug and alcohol abuse school personnel shall provide parentsguardians and students with information concerning education and rehabilitation programs that are available Information provided to students andor parentsguardians about community substance abuse treatment programs or other resources shall be accompanied by a disclaimer to clarify that the school district assumes no financial responsibility for the expense of drug or alcohol assessment or treatment provided by other agencies or groups unless otherwise required Adopted September 8 1993 Revised September 6 1995 Revised February 13 2001 Revised November 20 2007 Revised October 17 2012 Revised August 21 2013 Revised

LEGAL REFS 20 USC sect7101 et seq (Safe amp Drug-Free Schools and Communities

Act of 1994) 21 USC 812 (definition of ldquocontrolled substancerdquo) CRS 18-18-407 (2) (crime to sell distribute or possess controlled

substance on or near school grounds or school bus) CRS 22-1-110 (instruction related to alcohol and drugs) CRS 22-32-1091 (2)(a)(I)(G)(policy required as part of safe schools

plan) CRS 22-33-106 (1)(d) (suspension or expulsion discretionary for the

sale of a drug or controlled substance) CRS 25-15-106 (12)(b) (possession or use of medical marijuana in

or on school grounds or in a school bus is prohibited) CROSS REFS IHAMA Teaching about Drugs Alcohol and Tobacco JIH Student Interviews Interrogations Searches and Arrests JK-2 Discipline of Students with Disabilities JKDJKE SuspensionExpulsion of Students JLCD Administering Medicines to Students

BOARD OF EDUCATION AGENDA ITEM 708

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Authorization and Expenditure Limit for Wifi Project

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED Two quotes have been received to complete the wifi project to bring high-speed internet service to Prairie Heights Elementary School

Both quotes are near $15000 Following the policy for going to bid an RFP has been posted on the district website and will be in the

Ranchland News this week To ensure the project is complete prior to the start of the winter break approval of a limit by the Board

will allow the Superintendent to accept a bid and be authorized to have the project completed

The initial budget for this project was set at $25000 to be funded by the Rural Flexibility funds approximately $62000 The Board is

being asked to approve the authorization of the Superintendent to accept a bid and engage in an agreement to complete the work not to

exceed $25000

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED _X_ Yes ___No

Not to exceed $25000

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve authorizing the Superintendent to accept a bid through the RFP process not to exceed a $25000 expenditure limit for

the wifi project

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

BOARD OF EDUCATION AGENDA ITEM 709

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Temporary Emergency Approval of Policy Revision BCB ndash School Board Member

Conflict of Interest

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED There has been expressed interest by incoming Board members to revise this policy The interest is to revise this policy to allow two

incoming Board members and any other current or future Board members to serve as paid athletic coaches

RATIONALE

To allow Board members to serve as a paid district athletic coach

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED __ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve temporary emergency approval of policy revision BCB ndash School Board Member Conflict of Interest

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

FFiillee BBCCBB

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conflict of Interest

Public office is a trust created in the interest of the common good and for the benefit of the people A conflict of interest can arise when a public officer is unable to devote himselfherself with complete loyalty and singleness of purpose to the general public interest

It is the intent of this policy to protect the public trust placed in directors of this school district For purposes of this policy the Board declares that a conflict of interest is a personal pecuniary interest that is immediate definite and demonstrable and which is or may be in conflict with the public interest

A Board member who has a personal or private interest in a matter proposed or pending before the Board shall disclose such interest to the Board shall not vote on it and shall not attempt to influence the decisions of other Board members in voting on the matter

However if a Board member has complied with statutory disclosure requirements by notifying the Secretary of State of an interest in the matter the member may vote if participation is necessary to obtain a quorum or otherwise enable the Board to act If a member votes under these circumstances that member shall state for the record the fact and summary nature of the potential conflict of interest

The written disclosure to the secretary of state shall list as applicable the amount of the members financial interest the purpose and duration of any services rendered compensation received for services or such other information necessary to describe the interest

The Board considers it a conflict of interest for a Board member to also be employed by the district Therefore the Board shall not hire any of its members as an employee of the district nor shall the Board approve any compensation for a member for services rendered to the district as an employee except for an athletic coaching position and services rendered to the Board as provided by law Therefore an employee elected to the Board shall be required to relinquish employment with the district except an athletic coaching position prior to taking office Employees are encouraged to consider this prior to running for the Board

Members may be reimbursed for authorized expenses in carrying out Board duties as provided by law

The Board shall not enter into any contract with any of its members or with a firm or corporation in which a member has a financial interest unless one or more of the following apply

1 The contract is awarded to the lowest responsible bidder based on competitive bidding procedures

File BCB

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

2 The merchandise is sold to the highest bidder at a public auction

3 The transaction involves investing or depositing money in a financial institution which is in the business of loaning money or receiving money

4 If because of geographic restrictions the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services

5 If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board

Except as described above a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest

Adopted December 2 1992 Revised October 12 1999 Revised August 16 2006 Revised December 10 2008 Revised March 16 2011 Revised LEGAL REFS Colorado Constitution Article X Section 13

CRS 22-32-109(1)(y) (duty of board to adopt bylaws on conflicts of interest) CRS 24-18-109 through 24-18-111(government rules of conduct) CRS 24-18-201 (standards of conduct ndash interests in contracts) CRS 24-18-202 (standards of conduct ndash interests in sales)

CROSS REFS BC School Board Member Conduct BCA-E-1 Code of Ethics for School Board Member BEDF Voting Method DJE Bidding Procedures

BOARD OF EDUCATION AGENDA ITEM 708

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Authorization and Expenditure Limit for Wifi Project

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED Two quotes have been received to complete the wifi project to bring high-speed internet service to Prairie Heights Elementary School

Both quotes are near $15000 Following the policy for going to bid an RFP has been posted on the district website and will be in the

Ranchland News this week To ensure the project is complete prior to the start of the winter break approval of a limit by the Board

will allow the Superintendent to accept a bid and be authorized to have the project completed

The initial budget for this project was set at $25000 to be funded by the Rural Flexibility funds approximately $62000 The Board is

being asked to approve the authorization of the Superintendent to accept a bid and engage in an agreement to complete the work not to

exceed $25000

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED _X_ Yes ___No

Not to exceed $25000

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve authorizing the Superintendent to accept a bid through the RFP process not to exceed a $25000 expenditure limit for

the wifi project

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

BOARD OF EDUCATION AGENDA ITEM 709

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Temporary Emergency Approval of Policy Revision BCB ndash School Board Member

Conflict of Interest

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED There has been expressed interest by incoming Board members to revise this policy The interest is to revise this policy to allow two

incoming Board members and any other current or future Board members to serve as paid athletic coaches

RATIONALE

To allow Board members to serve as a paid district athletic coach

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED __ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve temporary emergency approval of policy revision BCB ndash School Board Member Conflict of Interest

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

FFiillee BBCCBB

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conflict of Interest

Public office is a trust created in the interest of the common good and for the benefit of the people A conflict of interest can arise when a public officer is unable to devote himselfherself with complete loyalty and singleness of purpose to the general public interest

It is the intent of this policy to protect the public trust placed in directors of this school district For purposes of this policy the Board declares that a conflict of interest is a personal pecuniary interest that is immediate definite and demonstrable and which is or may be in conflict with the public interest

A Board member who has a personal or private interest in a matter proposed or pending before the Board shall disclose such interest to the Board shall not vote on it and shall not attempt to influence the decisions of other Board members in voting on the matter

However if a Board member has complied with statutory disclosure requirements by notifying the Secretary of State of an interest in the matter the member may vote if participation is necessary to obtain a quorum or otherwise enable the Board to act If a member votes under these circumstances that member shall state for the record the fact and summary nature of the potential conflict of interest

The written disclosure to the secretary of state shall list as applicable the amount of the members financial interest the purpose and duration of any services rendered compensation received for services or such other information necessary to describe the interest

The Board considers it a conflict of interest for a Board member to also be employed by the district Therefore the Board shall not hire any of its members as an employee of the district nor shall the Board approve any compensation for a member for services rendered to the district as an employee except for an athletic coaching position and services rendered to the Board as provided by law Therefore an employee elected to the Board shall be required to relinquish employment with the district except an athletic coaching position prior to taking office Employees are encouraged to consider this prior to running for the Board

Members may be reimbursed for authorized expenses in carrying out Board duties as provided by law

The Board shall not enter into any contract with any of its members or with a firm or corporation in which a member has a financial interest unless one or more of the following apply

1 The contract is awarded to the lowest responsible bidder based on competitive bidding procedures

File BCB

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

2 The merchandise is sold to the highest bidder at a public auction

3 The transaction involves investing or depositing money in a financial institution which is in the business of loaning money or receiving money

4 If because of geographic restrictions the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services

5 If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board

Except as described above a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest

Adopted December 2 1992 Revised October 12 1999 Revised August 16 2006 Revised December 10 2008 Revised March 16 2011 Revised LEGAL REFS Colorado Constitution Article X Section 13

CRS 22-32-109(1)(y) (duty of board to adopt bylaws on conflicts of interest) CRS 24-18-109 through 24-18-111(government rules of conduct) CRS 24-18-201 (standards of conduct ndash interests in contracts) CRS 24-18-202 (standards of conduct ndash interests in sales)

CROSS REFS BC School Board Member Conduct BCA-E-1 Code of Ethics for School Board Member BEDF Voting Method DJE Bidding Procedures

BOARD OF EDUCATION AGENDA ITEM 709

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Temporary Emergency Approval of Policy Revision BCB ndash School Board Member

Conflict of Interest

ACTIONINFORMATIONDISCUSSION Action Item

BACKGROUND INFORMATION DESCRIPTION OF NEED There has been expressed interest by incoming Board members to revise this policy The interest is to revise this policy to allow two

incoming Board members and any other current or future Board members to serve as paid athletic coaches

RATIONALE

To allow Board members to serve as a paid district athletic coach

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED __ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve temporary emergency approval of policy revision BCB ndash School Board Member Conflict of Interest

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

BOARD VOTE Allen Aye Nay Abstain Absent

Lawson Aye Nay Abstain Absent

McPherson Aye Nay Abstain Absent

Sweazy Aye Nay Abstain Absent

Underwood Aye Nay Abstain Absent

FFiillee BBCCBB

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conflict of Interest

Public office is a trust created in the interest of the common good and for the benefit of the people A conflict of interest can arise when a public officer is unable to devote himselfherself with complete loyalty and singleness of purpose to the general public interest

It is the intent of this policy to protect the public trust placed in directors of this school district For purposes of this policy the Board declares that a conflict of interest is a personal pecuniary interest that is immediate definite and demonstrable and which is or may be in conflict with the public interest

A Board member who has a personal or private interest in a matter proposed or pending before the Board shall disclose such interest to the Board shall not vote on it and shall not attempt to influence the decisions of other Board members in voting on the matter

However if a Board member has complied with statutory disclosure requirements by notifying the Secretary of State of an interest in the matter the member may vote if participation is necessary to obtain a quorum or otherwise enable the Board to act If a member votes under these circumstances that member shall state for the record the fact and summary nature of the potential conflict of interest

The written disclosure to the secretary of state shall list as applicable the amount of the members financial interest the purpose and duration of any services rendered compensation received for services or such other information necessary to describe the interest

The Board considers it a conflict of interest for a Board member to also be employed by the district Therefore the Board shall not hire any of its members as an employee of the district nor shall the Board approve any compensation for a member for services rendered to the district as an employee except for an athletic coaching position and services rendered to the Board as provided by law Therefore an employee elected to the Board shall be required to relinquish employment with the district except an athletic coaching position prior to taking office Employees are encouraged to consider this prior to running for the Board

Members may be reimbursed for authorized expenses in carrying out Board duties as provided by law

The Board shall not enter into any contract with any of its members or with a firm or corporation in which a member has a financial interest unless one or more of the following apply

1 The contract is awarded to the lowest responsible bidder based on competitive bidding procedures

File BCB

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

2 The merchandise is sold to the highest bidder at a public auction

3 The transaction involves investing or depositing money in a financial institution which is in the business of loaning money or receiving money

4 If because of geographic restrictions the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services

5 If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board

Except as described above a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest

Adopted December 2 1992 Revised October 12 1999 Revised August 16 2006 Revised December 10 2008 Revised March 16 2011 Revised LEGAL REFS Colorado Constitution Article X Section 13

CRS 22-32-109(1)(y) (duty of board to adopt bylaws on conflicts of interest) CRS 24-18-109 through 24-18-111(government rules of conduct) CRS 24-18-201 (standards of conduct ndash interests in contracts) CRS 24-18-202 (standards of conduct ndash interests in sales)

CROSS REFS BC School Board Member Conduct BCA-E-1 Code of Ethics for School Board Member BEDF Voting Method DJE Bidding Procedures

FFiillee BBCCBB

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conflict of Interest

Public office is a trust created in the interest of the common good and for the benefit of the people A conflict of interest can arise when a public officer is unable to devote himselfherself with complete loyalty and singleness of purpose to the general public interest

It is the intent of this policy to protect the public trust placed in directors of this school district For purposes of this policy the Board declares that a conflict of interest is a personal pecuniary interest that is immediate definite and demonstrable and which is or may be in conflict with the public interest

A Board member who has a personal or private interest in a matter proposed or pending before the Board shall disclose such interest to the Board shall not vote on it and shall not attempt to influence the decisions of other Board members in voting on the matter

However if a Board member has complied with statutory disclosure requirements by notifying the Secretary of State of an interest in the matter the member may vote if participation is necessary to obtain a quorum or otherwise enable the Board to act If a member votes under these circumstances that member shall state for the record the fact and summary nature of the potential conflict of interest

The written disclosure to the secretary of state shall list as applicable the amount of the members financial interest the purpose and duration of any services rendered compensation received for services or such other information necessary to describe the interest

The Board considers it a conflict of interest for a Board member to also be employed by the district Therefore the Board shall not hire any of its members as an employee of the district nor shall the Board approve any compensation for a member for services rendered to the district as an employee except for an athletic coaching position and services rendered to the Board as provided by law Therefore an employee elected to the Board shall be required to relinquish employment with the district except an athletic coaching position prior to taking office Employees are encouraged to consider this prior to running for the Board

Members may be reimbursed for authorized expenses in carrying out Board duties as provided by law

The Board shall not enter into any contract with any of its members or with a firm or corporation in which a member has a financial interest unless one or more of the following apply

1 The contract is awarded to the lowest responsible bidder based on competitive bidding procedures

File BCB

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

2 The merchandise is sold to the highest bidder at a public auction

3 The transaction involves investing or depositing money in a financial institution which is in the business of loaning money or receiving money

4 If because of geographic restrictions the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services

5 If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board

Except as described above a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest

Adopted December 2 1992 Revised October 12 1999 Revised August 16 2006 Revised December 10 2008 Revised March 16 2011 Revised LEGAL REFS Colorado Constitution Article X Section 13

CRS 22-32-109(1)(y) (duty of board to adopt bylaws on conflicts of interest) CRS 24-18-109 through 24-18-111(government rules of conduct) CRS 24-18-201 (standards of conduct ndash interests in contracts) CRS 24-18-202 (standards of conduct ndash interests in sales)

CROSS REFS BC School Board Member Conduct BCA-E-1 Code of Ethics for School Board Member BEDF Voting Method DJE Bidding Procedures

File BCB

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

2 The merchandise is sold to the highest bidder at a public auction

3 The transaction involves investing or depositing money in a financial institution which is in the business of loaning money or receiving money

4 If because of geographic restrictions the district could not otherwise reasonably afford the contract because the additional cost to the district would be greater than 10 percent of the contract with the interested member or if the contract is for services that must be performed within a limited time period and no other contractor can perform the services

5 If the contract is one in which the Board member has disclosed a personal interest and is one on which the member has not voted or has voted as allowed in state law following disclosure to the secretary of state and to the Board

Except as described above a Board member shall not be a purchaser at any sale or a vendor for any purchase made by the district

A member of the Board may request an advisory opinion from the secretary of state concerning issues relating to his conduct and potential conflict of interest

Adopted December 2 1992 Revised October 12 1999 Revised August 16 2006 Revised December 10 2008 Revised March 16 2011 Revised LEGAL REFS Colorado Constitution Article X Section 13

CRS 22-32-109(1)(y) (duty of board to adopt bylaws on conflicts of interest) CRS 24-18-109 through 24-18-111(government rules of conduct) CRS 24-18-201 (standards of conduct ndash interests in contracts) CRS 24-18-202 (standards of conduct ndash interests in sales)

CROSS REFS BC School Board Member Conduct BCA-E-1 Code of Ethics for School Board Member BEDF Voting Method DJE Bidding Procedures

800

Discussion Items

BOARD OF EDUCATION AGENDA ITEM 801

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy Revision BC - School Board Member Conduct

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED Through the recent strategic plan survey of the community and parents as well as the follow-up focus groups concerns have been

shared regarding board members acting outside their scope of roles and responsibilities School board member conduct is an important

part of the school district culture and climate Conduct is to be inclusive of board roles and responsibilities Case study Pickering v

Board of Education provides protection under freedom of speech However there is a caveat to this case which clarifies expression as

speech that is not protected Adding this to the policy provides protection for the district employees from unprotected expressions that

may negatively impact the school district culture and climate

Despite the conflict of interest policy there is a need for redundancy to include in this policy a statement about the hiring of immediate

family members

RATIONALE

To further protect the districtrsquos culture and climate

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed policy revision BC - School Board Member Conduct

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

File BC

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conduct

Public office is a trust created by the confidence which the public places in the integrity of its public officers To preserve this confidence it is the desire of the Board to operate under the highest ethical standards

In carrying out hisher fiduciary duties a Board member shall not

1 Disclose or use confidential information acquired in the course of official duties to further substantially personal financial interests

2 Accept a gift of substantial value or substantial economic benefit tantamount to a gift of substantial value which would tend to improperly influence a reasonable person in the position or which it is known or should be known is primarily for the purpose of a reward for official action taken

3 Engage in a substantial financial transaction for the members private business purposes with a person whom the member supervises in the course of official duties

4 Perform an official act which directly and substantially confers an economic benefit on a business or other undertaking in which the member has a substantial financial interest or is engaged as counsel consultant representative or agent

5 Assit or enable members of their immediate family in obtaining employment 6 Make public expressions the district believes will impede employeesrsquo ability to

perform assigned duties or undermine the supervisory authority disrupt the schooldistrict or destroy close working relationships

The phrase economic benefit tantamount to a gift of substantial value includes a loan at a rate of interest substantially lower than the prevailing commercial rate and compensation received for private services rendered at a rate substantially exceeding the fair market value

It is permissible for a Board member to receive

1 Campaign contributions and contributions in kind which are reported in accordance with state law

2 An occasional non-pecuniary gift which is insignificant in value 3 A non-pecuniary award publicly presented by a nonprofit organization in

recognition of public service 4 Payment or reimbursement for actual and necessary expenditures for travel

and subsistence for attendance at a convention or other meeting at which the member is scheduled to participate

5 Reimbursement for or acceptance of an opportunity to participate in a social function or meeting which is not extraordinary when viewed in light of the position

6 Items of perishable or nonpermanent value including but not limited to meals lodging travel expenses or tickets to sporting recreational educational or cultural events Tickets to these events may have to be reported in accordance with the public official disclosure law

7 Payment for speeches appearances or publications reported in accordance with the public official disclosure law

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

It shall not be considered a breach of conduct for a Board member to

1 Use school facilities and equipment to communicate or correspond with constituents family members or business associates

2 Accept or receive a benefit as an indirect consequence of transacting school district business

Adopted August 3 1994 Revised

LEGAL REFS CRS 1-45-101 et seq (Fair Campaign Practices Act)

CRS 24-6-203 (Public Official Disclosure Act)

CRS 24-18-104 (rules of conduct for all public officers general assembly local government officials and employees)

CRS 24-18-109 (rules of conduct for local government officials and employees)

CRS 22-32-110 (1) (k) (specific powers of boards)

Pickering v Board of Education

BOARD OF EDUCATION AGENDA ITEM 801

BOARD MEETING OF November 18 2015

PREPARED BY Dr Grant Schmidt Superintendent

TITLE OF AGENDA ITEM Policy Revision BC - School Board Member Conduct

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED Through the recent strategic plan survey of the community and parents as well as the follow-up focus groups concerns have been

shared regarding board members acting outside their scope of roles and responsibilities School board member conduct is an important

part of the school district culture and climate Conduct is to be inclusive of board roles and responsibilities Case study Pickering v

Board of Education provides protection under freedom of speech However there is a caveat to this case which clarifies expression as

speech that is not protected Adding this to the policy provides protection for the district employees from unprotected expressions that

may negatively impact the school district culture and climate

Despite the conflict of interest policy there is a need for redundancy to include in this policy a statement about the hiring of immediate

family members

RATIONALE

To further protect the districtrsquos culture and climate

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed policy revision BC - School Board Member Conduct

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

File BC

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conduct

Public office is a trust created by the confidence which the public places in the integrity of its public officers To preserve this confidence it is the desire of the Board to operate under the highest ethical standards

In carrying out hisher fiduciary duties a Board member shall not

1 Disclose or use confidential information acquired in the course of official duties to further substantially personal financial interests

2 Accept a gift of substantial value or substantial economic benefit tantamount to a gift of substantial value which would tend to improperly influence a reasonable person in the position or which it is known or should be known is primarily for the purpose of a reward for official action taken

3 Engage in a substantial financial transaction for the members private business purposes with a person whom the member supervises in the course of official duties

4 Perform an official act which directly and substantially confers an economic benefit on a business or other undertaking in which the member has a substantial financial interest or is engaged as counsel consultant representative or agent

5 Assit or enable members of their immediate family in obtaining employment 6 Make public expressions the district believes will impede employeesrsquo ability to

perform assigned duties or undermine the supervisory authority disrupt the schooldistrict or destroy close working relationships

The phrase economic benefit tantamount to a gift of substantial value includes a loan at a rate of interest substantially lower than the prevailing commercial rate and compensation received for private services rendered at a rate substantially exceeding the fair market value

It is permissible for a Board member to receive

1 Campaign contributions and contributions in kind which are reported in accordance with state law

2 An occasional non-pecuniary gift which is insignificant in value 3 A non-pecuniary award publicly presented by a nonprofit organization in

recognition of public service 4 Payment or reimbursement for actual and necessary expenditures for travel

and subsistence for attendance at a convention or other meeting at which the member is scheduled to participate

5 Reimbursement for or acceptance of an opportunity to participate in a social function or meeting which is not extraordinary when viewed in light of the position

6 Items of perishable or nonpermanent value including but not limited to meals lodging travel expenses or tickets to sporting recreational educational or cultural events Tickets to these events may have to be reported in accordance with the public official disclosure law

7 Payment for speeches appearances or publications reported in accordance with the public official disclosure law

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

It shall not be considered a breach of conduct for a Board member to

1 Use school facilities and equipment to communicate or correspond with constituents family members or business associates

2 Accept or receive a benefit as an indirect consequence of transacting school district business

Adopted August 3 1994 Revised

LEGAL REFS CRS 1-45-101 et seq (Fair Campaign Practices Act)

CRS 24-6-203 (Public Official Disclosure Act)

CRS 24-18-104 (rules of conduct for all public officers general assembly local government officials and employees)

CRS 24-18-109 (rules of conduct for local government officials and employees)

CRS 22-32-110 (1) (k) (specific powers of boards)

Pickering v Board of Education

File BC

PPaaggee 1ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

School Board Member Conduct

Public office is a trust created by the confidence which the public places in the integrity of its public officers To preserve this confidence it is the desire of the Board to operate under the highest ethical standards

In carrying out hisher fiduciary duties a Board member shall not

1 Disclose or use confidential information acquired in the course of official duties to further substantially personal financial interests

2 Accept a gift of substantial value or substantial economic benefit tantamount to a gift of substantial value which would tend to improperly influence a reasonable person in the position or which it is known or should be known is primarily for the purpose of a reward for official action taken

3 Engage in a substantial financial transaction for the members private business purposes with a person whom the member supervises in the course of official duties

4 Perform an official act which directly and substantially confers an economic benefit on a business or other undertaking in which the member has a substantial financial interest or is engaged as counsel consultant representative or agent

5 Assit or enable members of their immediate family in obtaining employment 6 Make public expressions the district believes will impede employeesrsquo ability to

perform assigned duties or undermine the supervisory authority disrupt the schooldistrict or destroy close working relationships

The phrase economic benefit tantamount to a gift of substantial value includes a loan at a rate of interest substantially lower than the prevailing commercial rate and compensation received for private services rendered at a rate substantially exceeding the fair market value

It is permissible for a Board member to receive

1 Campaign contributions and contributions in kind which are reported in accordance with state law

2 An occasional non-pecuniary gift which is insignificant in value 3 A non-pecuniary award publicly presented by a nonprofit organization in

recognition of public service 4 Payment or reimbursement for actual and necessary expenditures for travel

and subsistence for attendance at a convention or other meeting at which the member is scheduled to participate

5 Reimbursement for or acceptance of an opportunity to participate in a social function or meeting which is not extraordinary when viewed in light of the position

6 Items of perishable or nonpermanent value including but not limited to meals lodging travel expenses or tickets to sporting recreational educational or cultural events Tickets to these events may have to be reported in accordance with the public official disclosure law

7 Payment for speeches appearances or publications reported in accordance with the public official disclosure law

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

It shall not be considered a breach of conduct for a Board member to

1 Use school facilities and equipment to communicate or correspond with constituents family members or business associates

2 Accept or receive a benefit as an indirect consequence of transacting school district business

Adopted August 3 1994 Revised

LEGAL REFS CRS 1-45-101 et seq (Fair Campaign Practices Act)

CRS 24-6-203 (Public Official Disclosure Act)

CRS 24-18-104 (rules of conduct for all public officers general assembly local government officials and employees)

CRS 24-18-109 (rules of conduct for local government officials and employees)

CRS 22-32-110 (1) (k) (specific powers of boards)

Pickering v Board of Education

PPaaggee 2ooff 2 HHaannoovveerr SScchhooooll DDiisstt 2288

It shall not be considered a breach of conduct for a Board member to

1 Use school facilities and equipment to communicate or correspond with constituents family members or business associates

2 Accept or receive a benefit as an indirect consequence of transacting school district business

Adopted August 3 1994 Revised

LEGAL REFS CRS 1-45-101 et seq (Fair Campaign Practices Act)

CRS 24-6-203 (Public Official Disclosure Act)

CRS 24-18-104 (rules of conduct for all public officers general assembly local government officials and employees)

CRS 24-18-109 (rules of conduct for local government officials and employees)

CRS 22-32-110 (1) (k) (specific powers of boards)

Pickering v Board of Education

BOARD OF EDUCATION AGENDA ITEM 802

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision DBD ndash Determination of Budget Priorities

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The budget development process was fairly detailed but not fully inclusive To provide the opportunity for reviewing the budget by

the public language has been included to provide for a timeframe for when the budget must be reviewed by the DAC and time to be

posted for public review Additionally during the Boardrsquos process of reviewing the proposed budget having line item view allows for

greater information in the decision making process

RATIONALE

To provide time for public review and the opportunity for the Board to see the proposed budget to the line item

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed policy revision DBD ndash Determination of Budget Priorities

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

1 of 4

File DBD

Determination of Budget Priorities

All resources of the district shall be directed toward ensuring that all students reach their learning potential including that they meet or exceed state and district content standards

In order to fulfill its trustee obligation with regard to district resources the Board must know how resources are currently allocated whether such allocation is effective and what changes should be made to achieve the greatest educational returns The superintendent shall develop a comprehensive and ongoing system to collect and analyze resource allocation information The analysis of this information shall form the basis for the budget prepared by the superintendent for presentation to the Board The system shall

1 determine how resources are currently allocated by school grade and program

2 link specific inputs with results for students and determine whether the current allocation of resources is effective in raising student achievement

3 identify ways to better use resources to achieve the districts educational objectives and improve teaching and learning

As part of the budget preparation process every staff member may submit budget requests recommendations to the principal Additionally each school-level accountability committee shall make recommendations to the principal relative to priorities for expenditures of district funds by the school The principal shall consider these recommendations when formulating budget requests to be presented to the superintendent The superintendent shall also consider the accountability committee recommendations when preparing the budget to be presented to the Board of Education A copy of the school-level accountability recommendations shall be sent to the district accountability committee

Each department head shall submit budget requests recommendations to the superintendent The superintendent shall consider these requests recommendations when preparing the budget to be presented to the Board of Education

The district accountability committee shall make recommendations to the Board relative to priorities for expenditures of district funds and provide a copy of the recommendations to the superintendent within 5-days after the DAC meeting The superintendent shall consider the district accountability committee recommendations when preparing the budget to be shared with the public and presented to the Board The final proposed budget developed by the Superintendent shall be shared with the public on the districtrsquos website and at the district office no later than 10-days prior to the Board meeting when the proposed budget will be presented to the Board for approval

Formatted Font Bold Underline

Formatted Right

Formatted Left 1 Right 1 Top 1

Formatted Header Centered

Formatted Font color Red

Formatted Font color Red

Formatted Underline Font color Red

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

2 of 4

When the proposed budget is presented by the Superintendent to the Board it will include the priorities identified by the staff school accountability committees district department heads and district accountability committee The Board shall consider these priorities when it adopts the annual budget

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

3 of 4

Accordingly the budget prepared and presented by the superintendent shall

1 be in both a summary format understandable by a lay person and a detailed format

2 itemize district expenditures by fund in the summary format and itemized expeditures to the budget line item in the detailed format

3 include information regarding school-level expenditures

4 adequately describe proposed expenditures

5 show the amount budgeted for the current fiscal year and the amount budgeted for the ensuing fiscal year

6 consider recommendations made by each school-level accountability committee and the district accountability committee relative to priorities for expenditures of district funds

7 contain enough information to enable credible projection of revenue and expenses

8 disclose budget planning assumptions

9 not excessively rely on nonrecurring revenues

10 not provide for expenditures inter-fund transfers or reserves in excess of available revenues and beginning fund balances

11 not include the use of beginning fund balance unless the Board has adopted a resolution as described in state law specifically authorizing such use

12 not reduce without approval of the Board the current cash reserves at any time to less than the minimum amount required by the spending limitations set forth in the state constitution

13 provide adequate and reasonable budget support for Board development and other governance priorities including the costs of fiscal audits Board and committee meetings Board memberships and district legal fees

14 take into consideration fiscal soundness in future years and plans for the building of organizational capabilities sufficient to achieve the Boards goals in future years

15 reflect anticipated changes in employee compensation including inflationary adjustments step increases performance increases and benefits

16 comply with state and federal law

17 provide sufficient resources to address the districts facility needs

Formatted Underline Font color Red

Formatted Font color Red

Formatted Underline Font color Red

Formatted Underline Font color Red

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

4 of 4

Revised July XX 2015

March 17 2010

November 4 1997

Adopted November 4 1992

LEGAL REFS

CRS 22-11-302 (1)(a) (district accountability committee budget recommendations)

CRS 22-11-402 (1)(a) (school-level accountability committee budget recommendations)

CRS 22-44-105 (15) (budget parameters regarding expenses not exceeding revenue and use of beginning fund balance)

CROSS REFS

AE AccountabilityCommitment to Accomplishment

BOARD OF EDUCATION AGENDA ITEM 803

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision DK ndash Payment Procedures

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This policy is almost 13-years old The single item expenditure limit before board approval and going through the bidding process is

not up to todayrsquos cost of items For this reason the request is to increase the limit

RATIONALE

To update an old policy to be reflective of todayrsquos cost of items

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed policy revision DK ndash Payment Procedures

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee DDKK

Page 1 of 1 Hanover School District No 28

Payment Procedures

All bill and expenditures for any budgeted single item which do not exceed $7500 $12500 except salaries shall be authorized for payment by the superintendent or a designee of the Board of Education

All bills and expenditures for any budgeted single item which exceeds $7500 $12500 except salaries and all bills and expenditures for any single item for any amount of money which has not been budgeted shall be paid only after authorization and approval by the Board

All budgeted salaries and wages of employees of the district shall be paid by direction of the superintendent and without further action by the Board The payment of all non-budgeted salaries and wages shall require prior approval of the Board

The above provisions shall not apply to capital reserve fund expenditures

The superintendent shall be authorized to issue written regulations covering the payment of bills Such regulations shall be reviewed periodically by the Board

Adopted January 2 1996 Revised February 8 2000 Revised July 15 2003 Revised

CROSS REF DJE Bidding Procedures EBAB Hazardous Materials

BOARD OF EDUCATION AGENDA ITEM 804

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision IKA-R ndash GradingAssessment Systems regulation

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED To accompany policy IKA this regulation describes the steps parentsguardians must take to request to be exempt from state

assessments (also known as opting out) Likewise the regulation describes what the district may do to keep parentsguardians

informed of the assessment plan for the district This is required by the Colorado Department of Education

RATIONALE

To put forth steps to request an exemption from state assessments

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision IKA-R ndash GradingAssessment Systems regulation

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

File IKA-R

GradingAssessment Systems (Exemption Procedure and Information to ParentsGuardians)

Parentguardian request for exemption In accordance with the accompanying policy the parentguardian of a student enrolled in the district may request that his or her child be exempt from participating in one or more state assessments

1 The request for exemption must be submitted in writing to the school principal

2 The parentguardian will not be required to state the reason for asking for the exemption

3 The request for exemption may apply to all or specific state assessments

administered to the student during the school year

4 A request for exemption will be valid for the school year when the request was submitted Requests for exemption from state assessments in subsequent school years require a new written request

5 Parentsguardians are encouraged to submit their requests for exemption at the earliest possible date each school year prior to the administration of the assessment so that the district may plan accordingly It is expected to receive the parentguardian request within 1-week of the administration of the assessment

6 The exempted student may be asked to not be in attendance at the school on the

day of the exempted assessment administration due to staff serving as proctors Information to parentsguardians Each school year at the earliest possible time the district will attempt to distribute information to studentsrsquo parentsguardians regarding the state and district assessments that the district will administer that year This information may just be posted on the districtrsquos website The district may also distribute a district assessment calendar to studentsrsquo parentsguardians at the earliest possible time each school year and may just post the calendar on the districtrsquos website At a minimum the district assessment calendar shall include

an estimate of the testing hours required on each testing day and

whether the assessment is required by federal andor state law or was selected by the district

Adopted

BOARD OF EDUCATION AGENDA ITEM 805

BOARD MEETING OF November 18 2015

PREPARED BY Mark Gracy Activities Athletics Director

TITLE OF AGENDA ITEM Policy Revision JJJ-R ndash Extracurricular Activity Eligibility

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The current regulation is punitive in nature versus student centered To assist the student athlete to be incentivized to maintain a GPA

above 20 and avoid Fs in classes the eligibility check will be weekly instead of every other week Additionally there is a need to

require ineligible students to attend practice but complete homework and study

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision JJJ-R ndash Extracurricular Activity Eligibility

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

1 of 4

File DBD

Determination of Budget Priorities

All resources of the district shall be directed toward ensuring that all students reach their learning potential including that they meet or exceed state and district content standards

In order to fulfill its trustee obligation with regard to district resources the Board must know how resources are currently allocated whether such allocation is effective and what changes should be made to achieve the greatest educational returns The superintendent shall develop a comprehensive and ongoing system to collect and analyze resource allocation information The analysis of this information shall form the basis for the budget prepared by the superintendent for presentation to the Board The system shall

1 determine how resources are currently allocated by school grade and program

2 link specific inputs with results for students and determine whether the current allocation of resources is effective in raising student achievement

3 identify ways to better use resources to achieve the districts educational objectives and improve teaching and learning

As part of the budget preparation process every staff member may submit budget requests recommendations to the principal Additionally each school-level accountability committee shall make recommendations to the principal relative to priorities for expenditures of district funds by the school The principal shall consider these recommendations when formulating budget requests to be presented to the superintendent The superintendent shall also consider the accountability committee recommendations when preparing the budget to be presented to the Board of Education A copy of the school-level accountability recommendations shall be sent to the district accountability committee

Each department head shall submit budget requests recommendations to the superintendent The superintendent shall consider these requests recommendations when preparing the budget to be presented to the Board of Education

The district accountability committee shall make recommendations to the Board relative to priorities for expenditures of district funds and provide a copy of the recommendations to the superintendent within 5-days after the DAC meeting The superintendent shall consider the district accountability committee recommendations when preparing the budget to be shared with the public and presented to the Board The final proposed budget developed by the Superintendent shall be shared with the public on the districtrsquos website and at the district office no later than 10-days prior to the Board meeting when the proposed budget will be presented to the Board for approval

Formatted Font Bold Underline

Formatted Right

Formatted Left 1 Right 1 Top 1

Formatted Header Centered

Formatted Font color Red

Formatted Font color Red

Formatted Underline Font color Red

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

2 of 4

When the proposed budget is presented by the Superintendent to the Board it will include the priorities identified by the staff school accountability committees district department heads and district accountability committee The Board shall consider these priorities when it adopts the annual budget

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

3 of 4

Accordingly the budget prepared and presented by the superintendent shall

1 be in both a summary format understandable by a lay person and a detailed format

2 itemize district expenditures by fund in the summary format and itemized expeditures to the budget line item in the detailed format

3 include information regarding school-level expenditures

4 adequately describe proposed expenditures

5 show the amount budgeted for the current fiscal year and the amount budgeted for the ensuing fiscal year

6 consider recommendations made by each school-level accountability committee and the district accountability committee relative to priorities for expenditures of district funds

7 contain enough information to enable credible projection of revenue and expenses

8 disclose budget planning assumptions

9 not excessively rely on nonrecurring revenues

10 not provide for expenditures inter-fund transfers or reserves in excess of available revenues and beginning fund balances

11 not include the use of beginning fund balance unless the Board has adopted a resolution as described in state law specifically authorizing such use

12 not reduce without approval of the Board the current cash reserves at any time to less than the minimum amount required by the spending limitations set forth in the state constitution

13 provide adequate and reasonable budget support for Board development and other governance priorities including the costs of fiscal audits Board and committee meetings Board memberships and district legal fees

14 take into consideration fiscal soundness in future years and plans for the building of organizational capabilities sufficient to achieve the Boards goals in future years

15 reflect anticipated changes in employee compensation including inflationary adjustments step increases performance increases and benefits

16 comply with state and federal law

17 provide sufficient resources to address the districts facility needs

Formatted Underline Font color Red

Formatted Font color Red

Formatted Underline Font color Red

Formatted Underline Font color Red

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

4 of 4

Revised July XX 2015

March 17 2010

November 4 1997

Adopted November 4 1992

LEGAL REFS

CRS 22-11-302 (1)(a) (district accountability committee budget recommendations)

CRS 22-11-402 (1)(a) (school-level accountability committee budget recommendations)

CRS 22-44-105 (15) (budget parameters regarding expenses not exceeding revenue and use of beginning fund balance)

CROSS REFS

AE AccountabilityCommitment to Accomplishment

BOARD OF EDUCATION AGENDA ITEM 803

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision DK ndash Payment Procedures

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This policy is almost 13-years old The single item expenditure limit before board approval and going through the bidding process is

not up to todayrsquos cost of items For this reason the request is to increase the limit

RATIONALE

To update an old policy to be reflective of todayrsquos cost of items

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed policy revision DK ndash Payment Procedures

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee DDKK

Page 1 of 1 Hanover School District No 28

Payment Procedures

All bill and expenditures for any budgeted single item which do not exceed $7500 $12500 except salaries shall be authorized for payment by the superintendent or a designee of the Board of Education

All bills and expenditures for any budgeted single item which exceeds $7500 $12500 except salaries and all bills and expenditures for any single item for any amount of money which has not been budgeted shall be paid only after authorization and approval by the Board

All budgeted salaries and wages of employees of the district shall be paid by direction of the superintendent and without further action by the Board The payment of all non-budgeted salaries and wages shall require prior approval of the Board

The above provisions shall not apply to capital reserve fund expenditures

The superintendent shall be authorized to issue written regulations covering the payment of bills Such regulations shall be reviewed periodically by the Board

Adopted January 2 1996 Revised February 8 2000 Revised July 15 2003 Revised

CROSS REF DJE Bidding Procedures EBAB Hazardous Materials

BOARD OF EDUCATION AGENDA ITEM 804

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision IKA-R ndash GradingAssessment Systems regulation

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED To accompany policy IKA this regulation describes the steps parentsguardians must take to request to be exempt from state

assessments (also known as opting out) Likewise the regulation describes what the district may do to keep parentsguardians

informed of the assessment plan for the district This is required by the Colorado Department of Education

RATIONALE

To put forth steps to request an exemption from state assessments

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision IKA-R ndash GradingAssessment Systems regulation

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

File IKA-R

GradingAssessment Systems (Exemption Procedure and Information to ParentsGuardians)

Parentguardian request for exemption In accordance with the accompanying policy the parentguardian of a student enrolled in the district may request that his or her child be exempt from participating in one or more state assessments

1 The request for exemption must be submitted in writing to the school principal

2 The parentguardian will not be required to state the reason for asking for the exemption

3 The request for exemption may apply to all or specific state assessments

administered to the student during the school year

4 A request for exemption will be valid for the school year when the request was submitted Requests for exemption from state assessments in subsequent school years require a new written request

5 Parentsguardians are encouraged to submit their requests for exemption at the earliest possible date each school year prior to the administration of the assessment so that the district may plan accordingly It is expected to receive the parentguardian request within 1-week of the administration of the assessment

6 The exempted student may be asked to not be in attendance at the school on the

day of the exempted assessment administration due to staff serving as proctors Information to parentsguardians Each school year at the earliest possible time the district will attempt to distribute information to studentsrsquo parentsguardians regarding the state and district assessments that the district will administer that year This information may just be posted on the districtrsquos website The district may also distribute a district assessment calendar to studentsrsquo parentsguardians at the earliest possible time each school year and may just post the calendar on the districtrsquos website At a minimum the district assessment calendar shall include

an estimate of the testing hours required on each testing day and

whether the assessment is required by federal andor state law or was selected by the district

Adopted

BOARD OF EDUCATION AGENDA ITEM 805

BOARD MEETING OF November 18 2015

PREPARED BY Mark Gracy Activities Athletics Director

TITLE OF AGENDA ITEM Policy Revision JJJ-R ndash Extracurricular Activity Eligibility

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The current regulation is punitive in nature versus student centered To assist the student athlete to be incentivized to maintain a GPA

above 20 and avoid Fs in classes the eligibility check will be weekly instead of every other week Additionally there is a need to

require ineligible students to attend practice but complete homework and study

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision JJJ-R ndash Extracurricular Activity Eligibility

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

2 of 4

When the proposed budget is presented by the Superintendent to the Board it will include the priorities identified by the staff school accountability committees district department heads and district accountability committee The Board shall consider these priorities when it adopts the annual budget

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

3 of 4

Accordingly the budget prepared and presented by the superintendent shall

1 be in both a summary format understandable by a lay person and a detailed format

2 itemize district expenditures by fund in the summary format and itemized expeditures to the budget line item in the detailed format

3 include information regarding school-level expenditures

4 adequately describe proposed expenditures

5 show the amount budgeted for the current fiscal year and the amount budgeted for the ensuing fiscal year

6 consider recommendations made by each school-level accountability committee and the district accountability committee relative to priorities for expenditures of district funds

7 contain enough information to enable credible projection of revenue and expenses

8 disclose budget planning assumptions

9 not excessively rely on nonrecurring revenues

10 not provide for expenditures inter-fund transfers or reserves in excess of available revenues and beginning fund balances

11 not include the use of beginning fund balance unless the Board has adopted a resolution as described in state law specifically authorizing such use

12 not reduce without approval of the Board the current cash reserves at any time to less than the minimum amount required by the spending limitations set forth in the state constitution

13 provide adequate and reasonable budget support for Board development and other governance priorities including the costs of fiscal audits Board and committee meetings Board memberships and district legal fees

14 take into consideration fiscal soundness in future years and plans for the building of organizational capabilities sufficient to achieve the Boards goals in future years

15 reflect anticipated changes in employee compensation including inflationary adjustments step increases performance increases and benefits

16 comply with state and federal law

17 provide sufficient resources to address the districts facility needs

Formatted Underline Font color Red

Formatted Font color Red

Formatted Underline Font color Red

Formatted Underline Font color Red

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

4 of 4

Revised July XX 2015

March 17 2010

November 4 1997

Adopted November 4 1992

LEGAL REFS

CRS 22-11-302 (1)(a) (district accountability committee budget recommendations)

CRS 22-11-402 (1)(a) (school-level accountability committee budget recommendations)

CRS 22-44-105 (15) (budget parameters regarding expenses not exceeding revenue and use of beginning fund balance)

CROSS REFS

AE AccountabilityCommitment to Accomplishment

BOARD OF EDUCATION AGENDA ITEM 803

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision DK ndash Payment Procedures

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This policy is almost 13-years old The single item expenditure limit before board approval and going through the bidding process is

not up to todayrsquos cost of items For this reason the request is to increase the limit

RATIONALE

To update an old policy to be reflective of todayrsquos cost of items

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed policy revision DK ndash Payment Procedures

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee DDKK

Page 1 of 1 Hanover School District No 28

Payment Procedures

All bill and expenditures for any budgeted single item which do not exceed $7500 $12500 except salaries shall be authorized for payment by the superintendent or a designee of the Board of Education

All bills and expenditures for any budgeted single item which exceeds $7500 $12500 except salaries and all bills and expenditures for any single item for any amount of money which has not been budgeted shall be paid only after authorization and approval by the Board

All budgeted salaries and wages of employees of the district shall be paid by direction of the superintendent and without further action by the Board The payment of all non-budgeted salaries and wages shall require prior approval of the Board

The above provisions shall not apply to capital reserve fund expenditures

The superintendent shall be authorized to issue written regulations covering the payment of bills Such regulations shall be reviewed periodically by the Board

Adopted January 2 1996 Revised February 8 2000 Revised July 15 2003 Revised

CROSS REF DJE Bidding Procedures EBAB Hazardous Materials

BOARD OF EDUCATION AGENDA ITEM 804

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision IKA-R ndash GradingAssessment Systems regulation

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED To accompany policy IKA this regulation describes the steps parentsguardians must take to request to be exempt from state

assessments (also known as opting out) Likewise the regulation describes what the district may do to keep parentsguardians

informed of the assessment plan for the district This is required by the Colorado Department of Education

RATIONALE

To put forth steps to request an exemption from state assessments

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision IKA-R ndash GradingAssessment Systems regulation

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

File IKA-R

GradingAssessment Systems (Exemption Procedure and Information to ParentsGuardians)

Parentguardian request for exemption In accordance with the accompanying policy the parentguardian of a student enrolled in the district may request that his or her child be exempt from participating in one or more state assessments

1 The request for exemption must be submitted in writing to the school principal

2 The parentguardian will not be required to state the reason for asking for the exemption

3 The request for exemption may apply to all or specific state assessments

administered to the student during the school year

4 A request for exemption will be valid for the school year when the request was submitted Requests for exemption from state assessments in subsequent school years require a new written request

5 Parentsguardians are encouraged to submit their requests for exemption at the earliest possible date each school year prior to the administration of the assessment so that the district may plan accordingly It is expected to receive the parentguardian request within 1-week of the administration of the assessment

6 The exempted student may be asked to not be in attendance at the school on the

day of the exempted assessment administration due to staff serving as proctors Information to parentsguardians Each school year at the earliest possible time the district will attempt to distribute information to studentsrsquo parentsguardians regarding the state and district assessments that the district will administer that year This information may just be posted on the districtrsquos website The district may also distribute a district assessment calendar to studentsrsquo parentsguardians at the earliest possible time each school year and may just post the calendar on the districtrsquos website At a minimum the district assessment calendar shall include

an estimate of the testing hours required on each testing day and

whether the assessment is required by federal andor state law or was selected by the district

Adopted

BOARD OF EDUCATION AGENDA ITEM 805

BOARD MEETING OF November 18 2015

PREPARED BY Mark Gracy Activities Athletics Director

TITLE OF AGENDA ITEM Policy Revision JJJ-R ndash Extracurricular Activity Eligibility

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The current regulation is punitive in nature versus student centered To assist the student athlete to be incentivized to maintain a GPA

above 20 and avoid Fs in classes the eligibility check will be weekly instead of every other week Additionally there is a need to

require ineligible students to attend practice but complete homework and study

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision JJJ-R ndash Extracurricular Activity Eligibility

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

3 of 4

Accordingly the budget prepared and presented by the superintendent shall

1 be in both a summary format understandable by a lay person and a detailed format

2 itemize district expenditures by fund in the summary format and itemized expeditures to the budget line item in the detailed format

3 include information regarding school-level expenditures

4 adequately describe proposed expenditures

5 show the amount budgeted for the current fiscal year and the amount budgeted for the ensuing fiscal year

6 consider recommendations made by each school-level accountability committee and the district accountability committee relative to priorities for expenditures of district funds

7 contain enough information to enable credible projection of revenue and expenses

8 disclose budget planning assumptions

9 not excessively rely on nonrecurring revenues

10 not provide for expenditures inter-fund transfers or reserves in excess of available revenues and beginning fund balances

11 not include the use of beginning fund balance unless the Board has adopted a resolution as described in state law specifically authorizing such use

12 not reduce without approval of the Board the current cash reserves at any time to less than the minimum amount required by the spending limitations set forth in the state constitution

13 provide adequate and reasonable budget support for Board development and other governance priorities including the costs of fiscal audits Board and committee meetings Board memberships and district legal fees

14 take into consideration fiscal soundness in future years and plans for the building of organizational capabilities sufficient to achieve the Boards goals in future years

15 reflect anticipated changes in employee compensation including inflationary adjustments step increases performance increases and benefits

16 comply with state and federal law

17 provide sufficient resources to address the districts facility needs

Formatted Underline Font color Red

Formatted Font color Red

Formatted Underline Font color Red

Formatted Underline Font color Red

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

4 of 4

Revised July XX 2015

March 17 2010

November 4 1997

Adopted November 4 1992

LEGAL REFS

CRS 22-11-302 (1)(a) (district accountability committee budget recommendations)

CRS 22-11-402 (1)(a) (school-level accountability committee budget recommendations)

CRS 22-44-105 (15) (budget parameters regarding expenses not exceeding revenue and use of beginning fund balance)

CROSS REFS

AE AccountabilityCommitment to Accomplishment

BOARD OF EDUCATION AGENDA ITEM 803

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision DK ndash Payment Procedures

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This policy is almost 13-years old The single item expenditure limit before board approval and going through the bidding process is

not up to todayrsquos cost of items For this reason the request is to increase the limit

RATIONALE

To update an old policy to be reflective of todayrsquos cost of items

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed policy revision DK ndash Payment Procedures

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee DDKK

Page 1 of 1 Hanover School District No 28

Payment Procedures

All bill and expenditures for any budgeted single item which do not exceed $7500 $12500 except salaries shall be authorized for payment by the superintendent or a designee of the Board of Education

All bills and expenditures for any budgeted single item which exceeds $7500 $12500 except salaries and all bills and expenditures for any single item for any amount of money which has not been budgeted shall be paid only after authorization and approval by the Board

All budgeted salaries and wages of employees of the district shall be paid by direction of the superintendent and without further action by the Board The payment of all non-budgeted salaries and wages shall require prior approval of the Board

The above provisions shall not apply to capital reserve fund expenditures

The superintendent shall be authorized to issue written regulations covering the payment of bills Such regulations shall be reviewed periodically by the Board

Adopted January 2 1996 Revised February 8 2000 Revised July 15 2003 Revised

CROSS REF DJE Bidding Procedures EBAB Hazardous Materials

BOARD OF EDUCATION AGENDA ITEM 804

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision IKA-R ndash GradingAssessment Systems regulation

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED To accompany policy IKA this regulation describes the steps parentsguardians must take to request to be exempt from state

assessments (also known as opting out) Likewise the regulation describes what the district may do to keep parentsguardians

informed of the assessment plan for the district This is required by the Colorado Department of Education

RATIONALE

To put forth steps to request an exemption from state assessments

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision IKA-R ndash GradingAssessment Systems regulation

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

File IKA-R

GradingAssessment Systems (Exemption Procedure and Information to ParentsGuardians)

Parentguardian request for exemption In accordance with the accompanying policy the parentguardian of a student enrolled in the district may request that his or her child be exempt from participating in one or more state assessments

1 The request for exemption must be submitted in writing to the school principal

2 The parentguardian will not be required to state the reason for asking for the exemption

3 The request for exemption may apply to all or specific state assessments

administered to the student during the school year

4 A request for exemption will be valid for the school year when the request was submitted Requests for exemption from state assessments in subsequent school years require a new written request

5 Parentsguardians are encouraged to submit their requests for exemption at the earliest possible date each school year prior to the administration of the assessment so that the district may plan accordingly It is expected to receive the parentguardian request within 1-week of the administration of the assessment

6 The exempted student may be asked to not be in attendance at the school on the

day of the exempted assessment administration due to staff serving as proctors Information to parentsguardians Each school year at the earliest possible time the district will attempt to distribute information to studentsrsquo parentsguardians regarding the state and district assessments that the district will administer that year This information may just be posted on the districtrsquos website The district may also distribute a district assessment calendar to studentsrsquo parentsguardians at the earliest possible time each school year and may just post the calendar on the districtrsquos website At a minimum the district assessment calendar shall include

an estimate of the testing hours required on each testing day and

whether the assessment is required by federal andor state law or was selected by the district

Adopted

BOARD OF EDUCATION AGENDA ITEM 805

BOARD MEETING OF November 18 2015

PREPARED BY Mark Gracy Activities Athletics Director

TITLE OF AGENDA ITEM Policy Revision JJJ-R ndash Extracurricular Activity Eligibility

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The current regulation is punitive in nature versus student centered To assist the student athlete to be incentivized to maintain a GPA

above 20 and avoid Fs in classes the eligibility check will be weekly instead of every other week Additionally there is a need to

require ineligible students to attend practice but complete homework and study

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision JJJ-R ndash Extracurricular Activity Eligibility

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

Hanover District No 28

Board of Education Policy DBD

Determination of Budget Priorities

4 of 4

Revised July XX 2015

March 17 2010

November 4 1997

Adopted November 4 1992

LEGAL REFS

CRS 22-11-302 (1)(a) (district accountability committee budget recommendations)

CRS 22-11-402 (1)(a) (school-level accountability committee budget recommendations)

CRS 22-44-105 (15) (budget parameters regarding expenses not exceeding revenue and use of beginning fund balance)

CROSS REFS

AE AccountabilityCommitment to Accomplishment

BOARD OF EDUCATION AGENDA ITEM 803

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision DK ndash Payment Procedures

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This policy is almost 13-years old The single item expenditure limit before board approval and going through the bidding process is

not up to todayrsquos cost of items For this reason the request is to increase the limit

RATIONALE

To update an old policy to be reflective of todayrsquos cost of items

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed policy revision DK ndash Payment Procedures

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee DDKK

Page 1 of 1 Hanover School District No 28

Payment Procedures

All bill and expenditures for any budgeted single item which do not exceed $7500 $12500 except salaries shall be authorized for payment by the superintendent or a designee of the Board of Education

All bills and expenditures for any budgeted single item which exceeds $7500 $12500 except salaries and all bills and expenditures for any single item for any amount of money which has not been budgeted shall be paid only after authorization and approval by the Board

All budgeted salaries and wages of employees of the district shall be paid by direction of the superintendent and without further action by the Board The payment of all non-budgeted salaries and wages shall require prior approval of the Board

The above provisions shall not apply to capital reserve fund expenditures

The superintendent shall be authorized to issue written regulations covering the payment of bills Such regulations shall be reviewed periodically by the Board

Adopted January 2 1996 Revised February 8 2000 Revised July 15 2003 Revised

CROSS REF DJE Bidding Procedures EBAB Hazardous Materials

BOARD OF EDUCATION AGENDA ITEM 804

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision IKA-R ndash GradingAssessment Systems regulation

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED To accompany policy IKA this regulation describes the steps parentsguardians must take to request to be exempt from state

assessments (also known as opting out) Likewise the regulation describes what the district may do to keep parentsguardians

informed of the assessment plan for the district This is required by the Colorado Department of Education

RATIONALE

To put forth steps to request an exemption from state assessments

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision IKA-R ndash GradingAssessment Systems regulation

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

File IKA-R

GradingAssessment Systems (Exemption Procedure and Information to ParentsGuardians)

Parentguardian request for exemption In accordance with the accompanying policy the parentguardian of a student enrolled in the district may request that his or her child be exempt from participating in one or more state assessments

1 The request for exemption must be submitted in writing to the school principal

2 The parentguardian will not be required to state the reason for asking for the exemption

3 The request for exemption may apply to all or specific state assessments

administered to the student during the school year

4 A request for exemption will be valid for the school year when the request was submitted Requests for exemption from state assessments in subsequent school years require a new written request

5 Parentsguardians are encouraged to submit their requests for exemption at the earliest possible date each school year prior to the administration of the assessment so that the district may plan accordingly It is expected to receive the parentguardian request within 1-week of the administration of the assessment

6 The exempted student may be asked to not be in attendance at the school on the

day of the exempted assessment administration due to staff serving as proctors Information to parentsguardians Each school year at the earliest possible time the district will attempt to distribute information to studentsrsquo parentsguardians regarding the state and district assessments that the district will administer that year This information may just be posted on the districtrsquos website The district may also distribute a district assessment calendar to studentsrsquo parentsguardians at the earliest possible time each school year and may just post the calendar on the districtrsquos website At a minimum the district assessment calendar shall include

an estimate of the testing hours required on each testing day and

whether the assessment is required by federal andor state law or was selected by the district

Adopted

BOARD OF EDUCATION AGENDA ITEM 805

BOARD MEETING OF November 18 2015

PREPARED BY Mark Gracy Activities Athletics Director

TITLE OF AGENDA ITEM Policy Revision JJJ-R ndash Extracurricular Activity Eligibility

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The current regulation is punitive in nature versus student centered To assist the student athlete to be incentivized to maintain a GPA

above 20 and avoid Fs in classes the eligibility check will be weekly instead of every other week Additionally there is a need to

require ineligible students to attend practice but complete homework and study

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision JJJ-R ndash Extracurricular Activity Eligibility

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

BOARD OF EDUCATION AGENDA ITEM 803

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision DK ndash Payment Procedures

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED This policy is almost 13-years old The single item expenditure limit before board approval and going through the bidding process is

not up to todayrsquos cost of items For this reason the request is to increase the limit

RATIONALE

To update an old policy to be reflective of todayrsquos cost of items

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the proposed policy revision DK ndash Payment Procedures

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee DDKK

Page 1 of 1 Hanover School District No 28

Payment Procedures

All bill and expenditures for any budgeted single item which do not exceed $7500 $12500 except salaries shall be authorized for payment by the superintendent or a designee of the Board of Education

All bills and expenditures for any budgeted single item which exceeds $7500 $12500 except salaries and all bills and expenditures for any single item for any amount of money which has not been budgeted shall be paid only after authorization and approval by the Board

All budgeted salaries and wages of employees of the district shall be paid by direction of the superintendent and without further action by the Board The payment of all non-budgeted salaries and wages shall require prior approval of the Board

The above provisions shall not apply to capital reserve fund expenditures

The superintendent shall be authorized to issue written regulations covering the payment of bills Such regulations shall be reviewed periodically by the Board

Adopted January 2 1996 Revised February 8 2000 Revised July 15 2003 Revised

CROSS REF DJE Bidding Procedures EBAB Hazardous Materials

BOARD OF EDUCATION AGENDA ITEM 804

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision IKA-R ndash GradingAssessment Systems regulation

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED To accompany policy IKA this regulation describes the steps parentsguardians must take to request to be exempt from state

assessments (also known as opting out) Likewise the regulation describes what the district may do to keep parentsguardians

informed of the assessment plan for the district This is required by the Colorado Department of Education

RATIONALE

To put forth steps to request an exemption from state assessments

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision IKA-R ndash GradingAssessment Systems regulation

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

File IKA-R

GradingAssessment Systems (Exemption Procedure and Information to ParentsGuardians)

Parentguardian request for exemption In accordance with the accompanying policy the parentguardian of a student enrolled in the district may request that his or her child be exempt from participating in one or more state assessments

1 The request for exemption must be submitted in writing to the school principal

2 The parentguardian will not be required to state the reason for asking for the exemption

3 The request for exemption may apply to all or specific state assessments

administered to the student during the school year

4 A request for exemption will be valid for the school year when the request was submitted Requests for exemption from state assessments in subsequent school years require a new written request

5 Parentsguardians are encouraged to submit their requests for exemption at the earliest possible date each school year prior to the administration of the assessment so that the district may plan accordingly It is expected to receive the parentguardian request within 1-week of the administration of the assessment

6 The exempted student may be asked to not be in attendance at the school on the

day of the exempted assessment administration due to staff serving as proctors Information to parentsguardians Each school year at the earliest possible time the district will attempt to distribute information to studentsrsquo parentsguardians regarding the state and district assessments that the district will administer that year This information may just be posted on the districtrsquos website The district may also distribute a district assessment calendar to studentsrsquo parentsguardians at the earliest possible time each school year and may just post the calendar on the districtrsquos website At a minimum the district assessment calendar shall include

an estimate of the testing hours required on each testing day and

whether the assessment is required by federal andor state law or was selected by the district

Adopted

BOARD OF EDUCATION AGENDA ITEM 805

BOARD MEETING OF November 18 2015

PREPARED BY Mark Gracy Activities Athletics Director

TITLE OF AGENDA ITEM Policy Revision JJJ-R ndash Extracurricular Activity Eligibility

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The current regulation is punitive in nature versus student centered To assist the student athlete to be incentivized to maintain a GPA

above 20 and avoid Fs in classes the eligibility check will be weekly instead of every other week Additionally there is a need to

require ineligible students to attend practice but complete homework and study

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision JJJ-R ndash Extracurricular Activity Eligibility

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

FFiillee DDKK

Page 1 of 1 Hanover School District No 28

Payment Procedures

All bill and expenditures for any budgeted single item which do not exceed $7500 $12500 except salaries shall be authorized for payment by the superintendent or a designee of the Board of Education

All bills and expenditures for any budgeted single item which exceeds $7500 $12500 except salaries and all bills and expenditures for any single item for any amount of money which has not been budgeted shall be paid only after authorization and approval by the Board

All budgeted salaries and wages of employees of the district shall be paid by direction of the superintendent and without further action by the Board The payment of all non-budgeted salaries and wages shall require prior approval of the Board

The above provisions shall not apply to capital reserve fund expenditures

The superintendent shall be authorized to issue written regulations covering the payment of bills Such regulations shall be reviewed periodically by the Board

Adopted January 2 1996 Revised February 8 2000 Revised July 15 2003 Revised

CROSS REF DJE Bidding Procedures EBAB Hazardous Materials

BOARD OF EDUCATION AGENDA ITEM 804

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision IKA-R ndash GradingAssessment Systems regulation

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED To accompany policy IKA this regulation describes the steps parentsguardians must take to request to be exempt from state

assessments (also known as opting out) Likewise the regulation describes what the district may do to keep parentsguardians

informed of the assessment plan for the district This is required by the Colorado Department of Education

RATIONALE

To put forth steps to request an exemption from state assessments

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision IKA-R ndash GradingAssessment Systems regulation

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

File IKA-R

GradingAssessment Systems (Exemption Procedure and Information to ParentsGuardians)

Parentguardian request for exemption In accordance with the accompanying policy the parentguardian of a student enrolled in the district may request that his or her child be exempt from participating in one or more state assessments

1 The request for exemption must be submitted in writing to the school principal

2 The parentguardian will not be required to state the reason for asking for the exemption

3 The request for exemption may apply to all or specific state assessments

administered to the student during the school year

4 A request for exemption will be valid for the school year when the request was submitted Requests for exemption from state assessments in subsequent school years require a new written request

5 Parentsguardians are encouraged to submit their requests for exemption at the earliest possible date each school year prior to the administration of the assessment so that the district may plan accordingly It is expected to receive the parentguardian request within 1-week of the administration of the assessment

6 The exempted student may be asked to not be in attendance at the school on the

day of the exempted assessment administration due to staff serving as proctors Information to parentsguardians Each school year at the earliest possible time the district will attempt to distribute information to studentsrsquo parentsguardians regarding the state and district assessments that the district will administer that year This information may just be posted on the districtrsquos website The district may also distribute a district assessment calendar to studentsrsquo parentsguardians at the earliest possible time each school year and may just post the calendar on the districtrsquos website At a minimum the district assessment calendar shall include

an estimate of the testing hours required on each testing day and

whether the assessment is required by federal andor state law or was selected by the district

Adopted

BOARD OF EDUCATION AGENDA ITEM 805

BOARD MEETING OF November 18 2015

PREPARED BY Mark Gracy Activities Athletics Director

TITLE OF AGENDA ITEM Policy Revision JJJ-R ndash Extracurricular Activity Eligibility

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The current regulation is punitive in nature versus student centered To assist the student athlete to be incentivized to maintain a GPA

above 20 and avoid Fs in classes the eligibility check will be weekly instead of every other week Additionally there is a need to

require ineligible students to attend practice but complete homework and study

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision JJJ-R ndash Extracurricular Activity Eligibility

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

BOARD OF EDUCATION AGENDA ITEM 804

BOARD MEETING OF November 18 2015

PREPARED BY Tambra Bernal Business Manager

TITLE OF AGENDA ITEM Policy Revision IKA-R ndash GradingAssessment Systems regulation

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED To accompany policy IKA this regulation describes the steps parentsguardians must take to request to be exempt from state

assessments (also known as opting out) Likewise the regulation describes what the district may do to keep parentsguardians

informed of the assessment plan for the district This is required by the Colorado Department of Education

RATIONALE

To put forth steps to request an exemption from state assessments

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision IKA-R ndash GradingAssessment Systems regulation

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

File IKA-R

GradingAssessment Systems (Exemption Procedure and Information to ParentsGuardians)

Parentguardian request for exemption In accordance with the accompanying policy the parentguardian of a student enrolled in the district may request that his or her child be exempt from participating in one or more state assessments

1 The request for exemption must be submitted in writing to the school principal

2 The parentguardian will not be required to state the reason for asking for the exemption

3 The request for exemption may apply to all or specific state assessments

administered to the student during the school year

4 A request for exemption will be valid for the school year when the request was submitted Requests for exemption from state assessments in subsequent school years require a new written request

5 Parentsguardians are encouraged to submit their requests for exemption at the earliest possible date each school year prior to the administration of the assessment so that the district may plan accordingly It is expected to receive the parentguardian request within 1-week of the administration of the assessment

6 The exempted student may be asked to not be in attendance at the school on the

day of the exempted assessment administration due to staff serving as proctors Information to parentsguardians Each school year at the earliest possible time the district will attempt to distribute information to studentsrsquo parentsguardians regarding the state and district assessments that the district will administer that year This information may just be posted on the districtrsquos website The district may also distribute a district assessment calendar to studentsrsquo parentsguardians at the earliest possible time each school year and may just post the calendar on the districtrsquos website At a minimum the district assessment calendar shall include

an estimate of the testing hours required on each testing day and

whether the assessment is required by federal andor state law or was selected by the district

Adopted

BOARD OF EDUCATION AGENDA ITEM 805

BOARD MEETING OF November 18 2015

PREPARED BY Mark Gracy Activities Athletics Director

TITLE OF AGENDA ITEM Policy Revision JJJ-R ndash Extracurricular Activity Eligibility

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The current regulation is punitive in nature versus student centered To assist the student athlete to be incentivized to maintain a GPA

above 20 and avoid Fs in classes the eligibility check will be weekly instead of every other week Additionally there is a need to

require ineligible students to attend practice but complete homework and study

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision JJJ-R ndash Extracurricular Activity Eligibility

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

File IKA-R

GradingAssessment Systems (Exemption Procedure and Information to ParentsGuardians)

Parentguardian request for exemption In accordance with the accompanying policy the parentguardian of a student enrolled in the district may request that his or her child be exempt from participating in one or more state assessments

1 The request for exemption must be submitted in writing to the school principal

2 The parentguardian will not be required to state the reason for asking for the exemption

3 The request for exemption may apply to all or specific state assessments

administered to the student during the school year

4 A request for exemption will be valid for the school year when the request was submitted Requests for exemption from state assessments in subsequent school years require a new written request

5 Parentsguardians are encouraged to submit their requests for exemption at the earliest possible date each school year prior to the administration of the assessment so that the district may plan accordingly It is expected to receive the parentguardian request within 1-week of the administration of the assessment

6 The exempted student may be asked to not be in attendance at the school on the

day of the exempted assessment administration due to staff serving as proctors Information to parentsguardians Each school year at the earliest possible time the district will attempt to distribute information to studentsrsquo parentsguardians regarding the state and district assessments that the district will administer that year This information may just be posted on the districtrsquos website The district may also distribute a district assessment calendar to studentsrsquo parentsguardians at the earliest possible time each school year and may just post the calendar on the districtrsquos website At a minimum the district assessment calendar shall include

an estimate of the testing hours required on each testing day and

whether the assessment is required by federal andor state law or was selected by the district

Adopted

BOARD OF EDUCATION AGENDA ITEM 805

BOARD MEETING OF November 18 2015

PREPARED BY Mark Gracy Activities Athletics Director

TITLE OF AGENDA ITEM Policy Revision JJJ-R ndash Extracurricular Activity Eligibility

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The current regulation is punitive in nature versus student centered To assist the student athlete to be incentivized to maintain a GPA

above 20 and avoid Fs in classes the eligibility check will be weekly instead of every other week Additionally there is a need to

require ineligible students to attend practice but complete homework and study

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision JJJ-R ndash Extracurricular Activity Eligibility

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

BOARD OF EDUCATION AGENDA ITEM 805

BOARD MEETING OF November 18 2015

PREPARED BY Mark Gracy Activities Athletics Director

TITLE OF AGENDA ITEM Policy Revision JJJ-R ndash Extracurricular Activity Eligibility

ACTIONINFORMATIONDISCUSSION Discussion Item

BACKGROUND INFORMATION DESCRIPTION OF NEED The current regulation is punitive in nature versus student centered To assist the student athlete to be incentivized to maintain a GPA

above 20 and avoid Fs in classes the eligibility check will be weekly instead of every other week Additionally there is a need to

require ineligible students to attend practice but complete homework and study

RATIONALE

To shift eligibility to be student focused in order to support and incentivize students to maintain a GPA above 20 and avoid Fs

RELEVANT DATA AND EXPECTED OUTCOMES

NA

RELATIONSHIP TO THE VISIONMISSION OF THE DISTRICT GOALS ADDRESSED

NA

FUNDING REQUIRED ___ Yes _X_No

RECOMMENDED COURSE OF ACTIONMOTION REQUESTED

Move to approve the policy revision JJJ-R ndash Extracurricular Activity Eligibility

APPROVED BY Dr Grant Schmidt Superintendent

DATE November 18 2015

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

FFiillee JJJ-R

Page 1 of 1 Hanover School Dist 28

Extracurricular Activity Eligibility

The following rules shall govern participation in all school-approved extracurricular activities 1 Participants must be full-time middle school students or high school students

enrolled in courses that will earn three Carnegie units of credit per semester

2 Student must be in attendance at school for the entire school day in order to participate in any school-sponsored activity that is conducted on that day In cases of emergency or extenuating circumstances the principal or designee may grant an exception to this limitation

3 All teaching staff will have updated their gradebook weekly for assignments for the week no later than Tuesdays by 800am

4 An eligibility list will be distributed to all teachers bi-weekly on Tuesdays by 1000am Teachers andor the Athletic Director will share the list with students prior to 1145am Students who receive a GPA less than 20 or one or more Fs on the bi-weekly eligibility report will not be eligible to participate during the following two weeks week The eligibility list will be published after two weeks of participation Students who become eligible after the week of ineligibility will be eligible on the Tuesday of eligibility check The Athletics Activities Director will certify individual student eligibility in cooperation with the guidance office prior to posting the eligibility list

5 Ineligible students are to attend the planned athletics practice to be supervised as they do homework and study

6 Students must submit a physical examination statement to the school before participating in any sport

7 Students must have emergency treatment district parent permission and athletic insurance waiver forms it applicable filled out signed and on file with the school before being allowed to practice in a sport or participate in any activity

8 Students violating the district code of conduct will be ineligible until they have complied with all disciplinary sanctions

9 Ineligibility three times during the season will constitute permanent dismissal from the activity

Adopted September 8 1993 Revised September 1 1998 Revised December 14 1999 Revised July 16 2014 Revised

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

900

Information Update

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

11-12-15 Athletic Report Fall sports have concluded Congratulations to all the fall sports teams for their individual and team accomplishments it was another exciting season and we are proud of everything the teams did HS volleyball lost to Flagler in their district match I heard they played a very competitive match Congratulations to Selena Hinojos and Keagan Gracy for being selected BFL All Conference players and TaylorAnne Mason chosen Honorable Mention All Conference HS Football lost to Fleming in their quarterfinal game It was another stellar season with only 1 regular season loss Thank you to Billrsquos Tools and Rental for their use of the lights With our current and upcoming 8th graders it looks to be a strong future Winter sports practice started Nov 12 Numbers look good and it should be an exciting season to come Included are the basketball and wrestling schedules Mark Gracy AD

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

Hanover JrSr High School Board Report

November 18 2015

Our fall sports concluded with recognition and celebrations within our Fall Sports

Banquet held Wednesday evening November 11th

We had a great turnout with the cafeteria filled with parents students and community

members All our student-athletes had a very strong year Our volleyball girls competed

well with teams across the league and their talents improved continuously throughout the

season Our football teams were unmatched in many ways The Middle School Football

players ended the season lsquoundefeatedrsquo Our High School Football players went into

the playoffs with only one loss against Kit Carson and a strength and determination to be

reckoned with Congratulations to our players and coaches

I am very excited to announce that our Booster Club is finally coming back After

discussion within our School Accountability Meeting Melissa Olsen spread the word and

quickly gained over a dozen names to reintroduce the Booster Club back into Hanover

We will work together to get the membership building and the organization functional

over the next couple of weeks This organization truly positively impacts our student

body who both want and deserve the support I want to sincerely lsquoThankrsquo the

community for their support it is truly appreciated

Winter sports are underway Be sure to check out our website for the most current

schedules and join us for any or all gamesmeets We would love to see you

Our current Enrollment

Class Student Number

Aug Sept Oct Nov

6th

13 15 16 16

7th

24 22 23 22

8th

21 20 21 21

9th

21 20 21 21

10th

25 25 26 26

11th

11 10 10 10

12th

15 15 16 16

__________________________

Total 130 127 133 132

Updates

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

District Safety Committee ~ Members of our District Safety Team attended the first two

sessions of the School Emergency Operations Planning training We have one final

session the first week of December with the ultimate goal of a final plan development and

training schedule Working together with our Fire Chief Head of Maintenance and both

buildings we are reviewing current practices highlighting strengths and focus areas and

identification of critical personnel for our district and school emergency procedures

Input will also be given from our School Resource Officer along with staff and

collaboration with neighboring districts and review from Colorado School Safety

Resource Center Every member of the team haswill complete at minimum one FEMA

course along with Table Top discussions The following courses have been completed

IS-00100sca entitled Introduction to Incident Command System ICS-100 for School

IS-00362a entitled Multihazard Emergency Planning for Schools and IS-00700a

entitled National Incident Management System (NIMS) An Introduction

Safety of our students and staff is our top priority and I am excited to lead our

team to ensure that we are knowledgeable prepared and responsive in our plans

and actions

Middle School Sport Practice Update ~ As of Tuesday November 17th

we will be

moving our middle school sports practice to after school Students will be able to

practice in the old gym (which they were very excited to hear) This will allow us to

increase our academic focus for our students by gaining the additional hour per day for

student opportunities as well as increased practice time to increase skill sets

I did host an evening lsquoParent Informational Nightrsquo at both buildings to answer any

questions or concerns The vast majority of all contacts made and discussions

held were extremely positive and supportive of the change I could not have

asked for more

Drive Smart Colorado Campaign~ Awareness is the key therefore our students have

posted posters at the entrance of our building and throughout the hallways Critical

statistics are shared with students and staff announcements made an assembly will close

out the campaign window The students have done a great job so far and I look forward

to the final presentation

PPIR Lantern Festival ~ Our senior class and numerous volunteers assisted at the Lantern

Festival held at Pikes Peak International Raceway last Saturday I have not received the

actual amount earned however the positive relationship with this corporate sponsor is

absolutely wonderful to witness We look forward to many more opportunities

throughout this year and many years to follow A HUGE lsquoThanksrsquo to Ms Cindy for

organizing this amazing event along with the senior class

Bully Awareness Assembly ~ I cannot express how exciting it is when student leaders

guide important topics and discussions Please join me in congratulating Ryhan Bernal

and our Student Council Members Noah Belcher and Chris Olsen for the strong

presentation they provided to our student body on the topic of bully prevention Many

emotional accounts were given and students throughout the grade levels shared

experiences and committed to unity Ms Bernal also presented to our elementary

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

students who thoroughly enjoyed the assembly and kept her busy with numerous

questions As a building we will continue these efforts throughout the year during our

TIME window

Upcoming Items

Assessment ~ Our PARCC and CMAS results will be arriving shortly to the district

Although released and as we await their arrival they are currently under embargo Once

lifted we will be able to share with staff students and community Within the required

DAC (District Assessment Coordinator) training we received details for this upcoming

year along with highlighted improvements made due to feedback from the districts and

community

We only have one testing window which will definitely alleviate the stress and

over-testing processes experienced last year

Although the Parental Opt-Out was approved the exact impact on schools for

these opt-outs is yet to be determined Consequences could be received by district

not meeting the required 95 participation rate required by law The waiver has

been submitted at the federal level so we will keep everyone posted

The State has posted an RFP for the junior assessment which is due the first week

of December (Historically the ACT) Once proposals are received they will be

reviewed and a final determination made At that point we will know if the State

will require the ACT or SAT for all juniors

Once all decisions are made I will initiate training sessions for all staff and offer

an evening lsquoParent Informational Nightrsquo in order to answer any questions parents

may have These dates will be posted when set and will occur 2nd

semester

Winter Christmas Concert amp Play ~ Mr Pribanic and Ms Hesse are both working hard

with all our students (and volunteers) in preparation for our Christmas Concert and lsquoThe

Charlie Brown Christmasrsquo play We are scheduled for December 17th

students will be

advertising the event in various avenues such as the website posters newspaper school

all calls etc Be sure to share the date and as always mark your calendar as I know they

would be excited to see you attend and support them

National Honor Society ~ After meeting with my co-sponsor and students along with

feedback from last year we will be conducting our Induction Ceremony prior to the end

of 1st semester for new Inductees In this way students will be able to actively participate

in our yearly activities and community service projects

Thank you for your time and as always please be sure to let me know if you have any

questions concerns or comments

Thank you

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

Danielle Van Esselstine

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

1000

Other Business

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment

1100

Adjournment

• 100 call to order pledge of allegiance
• 200 roll call
• 300 modification approval of agenda
• 400 open forum
• 500 consent agenda
• 600 board superintendent comments
• 700 action items
• 701 BP GBEBA Cover Sheet
• 701 PROPOSED policy-gbeba
• 702 BP GBEC Cover Sheet
• 702 PROPOSED policy-gbec
• 703 BP IFAB Cover Sheet
• 703 PROPOSED policy-ifab
• 704 BP IG Cover Sheet
• 704 PROPOSED policy-ig
• 705 BP JICH Cover Sheet
• 705 PROPOSED policy-jich
• 708 Cover Sheet
• 709 BP BCB Cover Sheet
• 709 PROPOSED policy-bcb
• 800 discussion items
• 801 Cover Sheet
• 801 PROPOSED BC
• 802 Cover Sheet
• 802 PROPOSED DBD
• 803 Cover Sheet
• 803 PROPOSED DK
• 804 Cover Sheet
• 804 PROPOSED IKA-R
• 805 Cover Sheet
• 805 PROPOSED JJJ-R
• 900 information update
• ad-update-nov-2015
• hhs-princ-update-nov-2015
• 1000 other business
• 1100 adjournment