10 basic steps for stage production
DESCRIPTION
powerpoint asian theaterTRANSCRIPT
THE STAGE PRODUCTIONThe Teacher’s VISION
Will BecomeThe Student’s REALITY
What is an“ideal” production?
1 DETERMINE OBJECTIVESWhy? What needs will be answered? What
is it for?Reasons: educational, social… Goals:
educational, social…
2 EVALUATE RESOURCESHuman – students (natural ability,
teachability)teachers (willingness, teaching abilities)parentsschool heads
Time – preparedness, creating timeline schedules
Finance – production expenses, personal expenses
Administrative support – schedule accommodations, marketing, promotion…
3 CONCEPT THINKINGA Theme / Material
1 Check educational value, spiritual value2 Brainstorm for unique ideas3 Check feasibility in terms of resources4 Check alignment with set objectives / goals
B Production Type 1 musical theater 2 musical3 play
Concept ThinkingC Casting & Rehearsals
1 Audition2 Selection3 Schedule of rehearsals4 Info dissemination5 Securing permits
D Venue1 Capacity vs target audience 2 Price vs ticket prices / budgets3 Accessibility, parking space4 Presentation5 Facilities
Concept ThinkingE Budgeting
On-stage Production expensesCostumesLights & Sound systemStage Design / ConstructionProfessional fees
Off-stage production expensesRehearsal expenses Teaching & rehearsal materialsFoodPublications
THE CONCEPTTheme & Title
Theme verse, ideas, focusCatchy, interesting, motivating
FormatMixed courses/instruments, focus on 1 or 2
instruments, recital or storyline-type, use of visuals (LCD) – powerpoint or live shoot, dances, with arts exhibits, etc.
integrated performances, courses, different various unique formats
Types of Performances Solo, ensembles, productions, mini skits, with
dances, with visuals, art exhibits, etc.
THE VENUE Accessibility
Parking accommodations, distance Affordability
Performance day charges, rehearsal charges, extra charges – rent of extra equipment
Consider package inclusions – free sound and lights rehearsals, equipment for use, extra rooms
Presentation and Impact Consider prestige of place and impact upon performers
Accommodations Rehearsal schedules, use of facilities, backstage space Acoustic structure, technical provisions
Capacity Consider seating capacity for number of guests and performers,
comfortability Terms of Agreement
Payment terms
RECITAL SCHEDULESRehearsal schedules
consider examinations consider schedules of other student activitiesconsider parent schedules
Recital scheduleconsider examinations consider schedules of other student activitiesconsider parent schedules
Maximize student focusConsider choosing schedules that will allow
the performers time to practice enough and also relax before performance dates
BUDGETPrinciples
Financial Stewardship maximized potential, wise costing
Document Stewardshipproper recording and keeping receipts
BUDGET ITEMSVenue, Sounds, Lights, Photo/Video, Stage DesignPublications – paper supplies, inks, streamers,
printers, programs, certificates,
streamers, postersProfessional Fees – lights and sounds crew,
production assistants, love giftsTransportation – gasoline, toll, van rent, labor fees Food & refreshments – teachers, production crew,
guests
4 PRESENTATION FOR APPROVAL
Request for schedule to present production plans to schoolheads
Provide a good, professional presentation
Present objectives, production concept, budgets, committees
Be open for suggestions, comments Work out concerns and possibilities
5 CREATING A WORKING TEAM
Production – director, teachers, cast, crew
Finance Invitations & Ushering Marketing & Promotions Publications Documentation – photo, video
THE PEOPLE Students
Maximum performance abilitiesNumber of exposuresSolo, ensemble performancesCombined grade levels, or grade sections OR multi-
levelReadiness, preparation
Production PeopleAssignment of posts – oics, teachers, CO staff, third
partiesDirector, Lightmen, soundmen, production assistants,
stage design people Guests
Parents, School teachers, School heads, School Board, ZPMI guests, ZPMI teachers and oics
Identify strong and weak links
TEAMS Program Director - overall overseerSecretariat
Sending out Letters, invitations, posters, streamers Departmental Coordination
Publications Layouts, designs of all printed materials
Technical All technical matters on stage
Accommodations Ushering, guests, food & refreshments
Finance All budget matters – sourcing, gathering, recording,
disbursements, liquidation
COMMUNICATIONS & PUBLICATIONS
TEXT, DESIGN, LAYOUT, TIMELY DISTRIBUTION Letter for school heads - request for approval – at least 2 months before Letter for parents – letter of information at least 6 weeks before
teachers to wirte/ call up parents about recital preparations, status of child (comment, advise)
Venue, rehearsal schedules, ticket fees, other fees, costumes, guidelines, etc
Memo for students - letter of information Schedules, costumes, fees, guidelines, photo/video, eating time, etc.
Teachers – recital information and instructions PROGRAM – complete & ready one month before CERTIFICATES – design, text, names INVITATIONS – parents, school heads, school board,
ZPMI guests & other VIPs TICKETS PROMOTION
Signages : posters, streamer advertise recital events in newspapers, magazines events sections
6 SUPERVISION Checking if all people and tasks are
on schedule
7 GENERAL REHEARSALS Stages of Rehearsals – regular
rehearsals, run throughs, general rehearsals, technical dress Provide information -- schedules,
requirements, cast trafficking, behavior guidelines, expectations
PERFORMANCE-LEVEL REHEARSALS
Mock RecitalsBlocking RehearsalsSound RehearsalsRun ThrusGeneral RehearsalsTechnical Rehearsals
Including mic and equipment traffickingDress Rehearsals
TECH PREPARATION Instruments
Keyboards, guitars, drums Sound Equipment
Microphones, amplifiers Music stands, mic stands
Lights, LCD projector spot, moving heads, par lights, projectors
Stage Design Design, construction, set up, dismantling
Technical Layout Photo & Video Documentation
design samples, give package prices, red carpet, 2 photographers, 2 videos, fixed crew, with orientation
Ingress & Egress
8 ACTUAL EVENT
RECITAL STANDARDS PERFORMERS
Excellent musical performances Confident presence on stage Appropriate performance clothes
PROGRAM Participation or greeting of school heads in the program Acceptable length of show Smooth & highly coordinated program flow Variety of performances Curtain call – flowers, certificates,…
ENVIRONMENT Timely, complete and accurate information dissemination Disciplined performers and audience Teachers welcoming parents before the show then
congratulating, fellowshipping with parents after show Sense / ambience of accomplishment & satisfaction among
all
9 EVALUATION Post-production
Getting excited Getting wiser
10 PLANNING FOR THE NEXT PRODUCTION