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WORD LESSON 4FORMATTING TEXT

FORMATTING TEXT Word provides many tools to change the

appearance of text. You have used… The Paste Options button to choose how to format

pasted text and the No Spacing and Normal Quick Styles to change paragraph formatting.

The AutoFormat As You Type feature to apply text and paragraph formats.

You can also format text directly. To change the format of text, you must first select it. You can also change the format before you start typing, and the text you type will be in the new format.

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CHANGING THE FONT Font--Designs of type To change the font, Home Tab>Font

group You can use Live Preview to preview

your font. You can apply the font to text that is

already typed or to text that is not yet typed.

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TYPES OF FONTS Serif--Small lines on the tips of the

characters of a font; used on text because they are dressier and easier to read

Sans Serif—does not have tips on ends of characters; used for titles, headings, and page numbersF

Serif FontExample: Times

New Roman

FSans Serif FontExample: Arial

CHANGING FONT ATTRIBUTES (THE WAY IT LOOKS) Font size –The height of the characters in units

called points. Standard text font sizes are 10, 11, and 12 points. (We use 12 as standard!!)

Text color –Use the color palette, which is a coordinated set of available colors. To access, Home tab>Font group>Font color button

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FONT AND UNDERLINE STYLE Font style – Apply a style to change the font appearance, such as bold, italic and underline.

Underline Style and Color – You can underline with one line, multiple lines, dotted lines, dashed lines, and more. You can also change the color of the underline.

CHANGING FONT EFFECTS Font effects are similar to font

styles and can help you enhance or clarify your text.

Home tab>Font group or use the Font dialog box

Font effects include: Strikethrough, Double strikethrough, Superscript, Subscript, Shadow, Emboss, Engrave, Outline, Small caps, All caps, and Hidden.

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HIGHLIGHTING TEXT You can highlight text to draw attention to

an important part of the document. To highlight text, Home tab>Font

group>Text Highlight Color If text is selected, that text will become

highlighted. If text is not selected, the pointer changes

to a Highlighter pointer with a marker on it. Drag over what you want to highlight. Click the Highlight Color button again, to turn highlighting off.

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COPYING FORMATTING

You can copy the format of selected text to other text using the Format Painter button.

To use the Format Painter command:1. Select the text with the format you

want to copy2. Click the Format Painter button. Your

pointer changes to the Format Painter tool.

3. Drag the tool over the text you want to format.

To copy the format to more than one block of text, double-click the Format Painter button, then click again to turn it off.

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UNDERSTANDING STYLES A style is a set of formatting options

that have been named and saved. Using styles can save time and add

consistency to a document. For example, you can apply

formatting manually, with Format Painter, to every heading in a research paper.

Or, if you used a style, you could apply the style with the click of your mouse to each heading.

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APPLYING QUICK STYLES Word comes with many built-in Quick Styles. To apply a Quick Style, Home tab>Styles Group

Point to a Quick Style to see the Live Preview.

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CHANGING THEMES A theme is a coordinated set of fonts,

styles, and colors. The theme determines the default font, the

heading colors in the Heading Quick styles, and other features.

To view themes, Page Layout tab>Themes group> Themes button and choose one of the 20 built-in themes.

The definitions of Quick Styles are tied to themes.

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THEMES

REDEFINING AN EXISTING QUICK STYLE If none of the Quick Styles formats the

text the way you want, create your own style.

The easiest way is to start with an existing Quick Style and make changes until you are satisfied.

To redefine an existing Quick Style, with the formatted text selected, right-click the Quick Style you want to redefine to open a shortcut menu.

Once you make your changes, the selected text doesn’t change, but the Quick Style is redefined to match it. The redefined Quick Style is available only in the current document.

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CREATING A NEW QUICK STYLE You can also create a brand new

Quick Style. The easiest way to do this is to

first format text with the font, style, and any other characteristics that you want.

To name your style and add it to the Quick Styles gallery, open the Quick Styles gallery, and then click Save Selection as a New Quick Style on the menu at the bottom of the gallery.

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CLEARING FORMATTING You can use the Clear Formatting

command to clear manual formatting and styles.

First, select the text to be cleared. You can then click Home tab>Font

group>Clear Formatting button. Or, you can open the Quick Styles gallery, and then click Clear Formatting on the menu at the bottom of the gallery.

When you remove a style, the Normal Quick Style is automatically applied.

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