1 voluntary affiliate it shared services initiative: - remove obstacles - promote leading practices...

OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES (OMES), INFORMATION SERVICES DIVISION (ISD)OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES (OMES), INFORMATION SERVICES DIVISION (ISD)3115 N. Lincoln Blvd., Oklahoma City, OK 73105 • 3115 N. Lincoln Blvd., Oklahoma City, OK 73105 • www.openrange.ok.govwww.openrange.ok.gov • [email protected] • [email protected]

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Voluntary Affiliate IT Shared Services Initiative:- Remove Obstacles- Promote Leading Practices- Encourage Collaboration

To Establish Shared IT Services for the Benefit of All Oklahoma Government Affiliates

WHAT IS OPEN RANGE?



• Affiliate = Anyone who accepts tax revenue outside of the 132 executive branch agencies.

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WHO IS AN AFFILIATE?



• School Districts• Career Techs• Universities• Colleges• Libraries• Museums

EDUCATION AFFILIATES

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• Public Hospitals• VA Hospitals• County Clinics• Tribal Health Care

Facilities

HEALTH AFFILIATES

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OPENRANGE SERVICES PYRAMID

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Agency Layer

Enterprise Layer

Infrastructure Layer

Agency

Services

Agency Shared Services

Centralized Application Services Utilized by Multiple

Agencies

Agency Specific Services Remain in

Agency

Technology Services

Affiliate

Services

Affiliate Shared Services

Centralized Technology

Centralized Application

Services Utilized by Multiple Affiliates

Affiliate Specific Services Remain in

Affiliate

Affiliate Layer

Centralized Technology

Technology Services

Enterprise Layer

Infrastructure Layer



• 50 % - Provide state-wide contracts for affiliates to purchase off of to allow them to use the state discounts on common purchases.

• 20% - OMES to provide services where it can help save money.

• 30% - 3rd party provide services, that OMES manages

APPROACH

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• Primary Functions• Advise on New Offerings• Pilot User Groups• Communications

• Quarterly Meetings

If you would like to be a part of the Education Technology Advisory Council (ETAC) send your contact information to [email protected].

TECHNOLOGY ADVISORY COUNCIL (TAC)

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PROJECTS COMPLETED

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Project Name Quarter Completed

End Point Security Education Pricing 3

Computers Education Pricing 4

Network Products and Services Education Pricing 4

Oklahoma City County Health Move to 63rd Street 4

Donor Connect 4

Pet Connect 4

Owner Connect 4

AV Equipment, Installation & Maintenance Statewide Contract 4

Pearson SIS Pilot 4

IT Advisory Services SWC 1

Good Technologies SWC 1

E-Rate Consulting Services SWC 1

Medical Claims Clearinghouse SWC 1

Cable Materials and Accessories SWC 1

E-Rate Program Management /Application Assistance Services 2

OpenRange Roundup 2013 2

OpenRange K-12 Student Information Systems SWC 2



• C₃ Drive Initiative• ACOG- Association of Central Oklahoma

Government Partnership• OHA- Oklahoma Health Association

Partnership

NEW INITIATIVES

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• ODCTE – Oklahoma Bid Assistance Network Partnership

• OpenRange/DIR Cooperative• Technology Consulting Grant• Oklahoma Municipal League Partnership• Oklahoma ABLE Tech Digital Accessibility

Services Partnership• Home & Student Use Programs

INITIATIVES IN PROGRESS

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• OneNet Services• Salesforce.com –CRM and Cloud Services

Partnership

SUCCESSFUL INITIATIVES

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STATEWIDE CONTRACTSROAD MAP

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ESRI GIS Software

Course Management System

Communication Towers and Equipment

Cloud Messaging and Collaboration Services

Live Scan Fingerprinting

System

Energy Saving Software



AFFILIATE SERVICES

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AVAILABLE SHARED CONTRACTS

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22nd Century TechnologiesAcro Service CortAdvanciaAlexander Open SystemsAnalysts International CorpAppleArdent TechnologiesAT&TAvayaBanning IT SolutionsBMIBrite ComputersBT Conferencing, IncBusiness Imaging SystemsCDW CDW LogisticsCherry RoadChickasaw HoldingChickasaw TelecomCiberCNI Information TechCoalfire SystemsComputer AssociatesComputer Power SolutionsCory's Audio Visual Services, LLCCox

DelcomDellElectra Link IncElegant Enterprise Wide

SolutionsEMCERPESGeVerge Ford AVFujitsuGDH Government ServicesGeneral DataTechGet ImagingGideon TaylorGlobalCertsGoodman NetworksHeartlandHighpointHPIBMInformation Resource GroupInsight Insight Direct USAInterworksIntuitiveISG Technology

Kynetic TechL-3LCILeader CommLenovoLexis NexisLexmarkLocal PeopleLSGLumenateMotorolaMsys IncMY ConsultingNeopostNet SourceNeumeric Tech CorpOklahoma ABLE TechPanasonicPeak UptimePersimmon GroupPinnacle Business SystemsPioneer CellularPitney BowesPlatinumPresidioPrincipal Technologies

RamsoftRattan ConsultingRec TechResults PositiveRFIPRose InternationalSatcom GlobalSHISigma SolutionSirius Computer SolutionsSKC Communication ProductsSmart TechnologiesSprintST TechStandley SystemsTechsisco Enter SolTEK SystemsTurnkey MobileUnited SystemsUPD ConsultingUS CellularVerizonWestlawXeroxZanett



OPENRANGE WEBSITE

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Contract No: ITSW1025Products: Over 40 vendors specializing in all areasof IT ServicesEligibility: All State Entities and AffiliatesPricing: Firm, Fixed Price

IT PROFESSIONAL SERVICES



MICROSOFT

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Contract No: ITSW1010Products: All Microsoft ProductsReseller: Software House International (SHI)Eligibility: All State Entities and AffiliatesPricing: Volume-based for Government and EducationMicrosoft Contact: Patrick Jones – [email protected] Contact: Drew Fike – [email protected]



STUDENT INFORMATION SYSTEMS

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Contract No: ITSW1036Eligibility: Only for Oklahoma schoolsPricing: VariableVendors:

– Focus School software – Steven Harnois [email protected]

– Illuminate – Matthew Busser [email protected]– Infinite Campus – Joe Fox [email protected]– Integrate Technology Group - Mohab Murrar

[email protected]– MAS - Darron Humphrey [email protected]– Pearson – Mike Ramsden [email protected]– Tyler – Stacey Gerard [email protected]



IT ADVISORY SERVICES

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Contract No: ITSW0895Eligibility: All State Entities and AffiliatesPricing: Firm, Fixed PriceServices: Four vendors specializing in areas of IT Advisory Services including:

– E-rate Services– RFP Consulting– IT Trends– Other

Vendors:– The Persimmon Group– Norex, Inc.– Gartner– Funds For Learning



• OpenRange haspartnered withFunds For Learningto provide freee-rate services toOklahoma schoolsand libraries.

• Services include:– E-rate Helpdesk– E-rate Alerts and

Newsletter– E-rate Training

E-RATE

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• E-rate Outreach:– News item and e-rate

section on website– Posted on social media– Broadcast email sent to

over 2,500 subscribers– OMES Communications

working on sending outpress release

E-RATE

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E-RATE

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• E-rate training has over 50 registered attendees and counting.

• E-rate training scheduleWebinar Date (2:00 Central) Topic

1/23/2014 E-rate 101: A Beginner's Guide to the E-rate Program1/28/2014 Cracking The Window, Part 1: Eligibility and the Form 4702/11/2014 Cracking The Window, Part 2: Preparing the Form 471

3/11/2014Cracking The Window, Part 2: Preparing the Form 471 (encore presentation)

4/8/2014 Filing Window Wrap-up: Now What?5/13/2014 Topic TBD6/10/2014 Topic TBD7/15/2014 Topic TBD8/12/2014 Topic TBD9/16/2014 Be Proactive: Planning and Preparing for Funding Year 2015



The following Information Technology (IT) Related Reports have been identified as being required to be submitted to the Office of Management and Enterprise Services (OMES). There may be other reports required for the Regents for Higher Education or Higher Education Institutions which may not have been identified or may be required in the future.

IT REPORTS

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Report Description Due Date

Statewide Telecommunications Network Plan

The Oklahoma State Regents for Higher Education shall submit all plans for the enhancement of the State Regents Educational Telecommunications Network to the Enterprise Services for review and approval within the context of the statewide telecommunications network. 62 O.S. § 34.23.B.1

July 1

Telecommunications Plans

The Oklahoma State Regents for Higher Education shall submit a report annually to the Chief Information Officer identifying the telecommunications plans for each member of The Oklahoma State System for Higher Education. 62 O.S. § 34.23.D.1.a.

July 1

Security Risk Assessments

Each state agency that has an information technology system shall annually conduct an information security risk assessment to identify vulnerabilities associated with the information system. A final report of the information security risk assessment shall be submitted by each state agency to the Information Services Division. 62 O.S. § 34.32.B.

December 1



IT REPORTS CONTINUED . . .

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Budget Work Program

All agencies of the state shall submit to the Director of the Office of Management and Enterprise Services in all agency budgets, in addition to other required information, whether such reports relate to past, present or future expenditures, an itemization of the amount attributable to all IT related expenses. 62 O.S. § 34.43

June 1 or as soon thereafter


Disaster Recovery Plans

The Information Services Division of the Office of Management and Enterprise Services shall:. . . Establish and enforce minimum mandatory standards for:. . . contingency planning and disaster recovery. . . 62. O.S. §34.12.A.3.i. See State of Oklahoma Disaster Recovery Plan requirements in the Information Security Policies, Procedures, Guidelines §8.2

Annual

Budget Request Each State agency, including those created or established pursuant to constitutional provisions, shall report to the Director of the Office of Management and Enterprise Services and the Chair and Vice Chair of the Legislative Oversight Committee on State Budget Performance an itemized requires showing the amount needed for the ensuing fiscal year beginning with the first day of July. 62 O.S. § 34.36.

October 1

Budget Work Program

All agencies shall file agency budgets with the Director of the Office of Management and Enterprise Services. 62 O.S. § 34.42

June 1 or as soon thereafter




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Information Technology Accessibility Standards

The appointing authority (administrative officer) of an agency shall maintain a summary and statistical information about the number, nature and outcome of all formal complaints filed with the agency alleging that an agency or its authorized agent does not comply with electronic and information technology accessibility laws or the Information Technology Accessibility Standards. A complaint report containing such information shall be provided to the Office of Management and Enterprise Services. OAC: 260:15-1-9

October 1




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IT Inventory The Office of Management and Enterprise Services shall maintain a current inventory of tangible assets owned by state boards, commissions, institutions, agencies and the institutions comprising The Oklahoma State System of Higher Education and the University Hospitals Authority. 74 O.S. § 110.1. OMES shall maintain a directory of the following which have a value of Five Hundred Dollars ($500.00) or more: application systems, systems software, hardware, internal and external information technology, communication or telecommunication equipment owned, leased, or rented for use in communication services for state government, including communication services provided as part of any other total system to be used by the state or any of its agencies, and studies and training courses in use by all agencies of the state; and facilitate the utilization of the resources by any agency having requirements which are found to be available within any agency of the state. 62 O.S. § 34.12.A.6. All agencies must submit an annual report of current inventory of tangible assets owned by the agency as of June 30 of the preceding fiscal year to OMES by August 15. OAC: 580:70-3-1. (a)

August 15



OpenRange Websiteopenrange.ok.gov

OpenRange [email protected]

QUESTIONS?

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1 voluntary affiliate it shared services initiative: - remove obstacles - promote leading practices...

Documents

onenet services

shared services initiative

openrange services pyramid

software slide

openrang e affiliate

voluntary affiliate

oklahoma government

available shared contracts