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Union framework

• The BT Way for Continuous Improvement is part of Organisational Health and is a zone within the Leadership and Core Skills faculty of the ‘BT Academy’

• The approach has been developed with lessons learned from pilots undertaken during 2012/ 2013 and also various line of business (LoB) Lean initiatives

• Group level, Union consultation for Organisational Health took place last year. At a group level consultation for the core messages and principles of Continuous Improvement, and at a local level consultation based on operational drivers. This engagement is on-going, with the next consultation with CWU and Prospect planned for early May at a group level

• LoB level Union engagement is currently underway, led by LoB Employee Relations managers supported by Group Heads of CI from the central CI team

• Local teams are leading Union engagement at a local level, supported by their respective Senior CI Coaches as subject matter experts

The story so far…

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Key Differences - BTO Lean Service to Continuous Improvement

Mobilisation Planning (8 wks)

Mobilisation (3 wks)

Wave Execution(16 wks)

Wave Benefits(4 wks)

Wave Mandate(3 wks)

Wave ExecutionWave Execution

12 weeks

WaveMandate

WaveMandate MobilisationMobilisation Post WavePost WaveImplementation

PhaseImplementation

Phase

8 weeks On-going4 weeks 4 weeks

Continuous Improvement

Lean Service

Post Wave(On-going)

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The bigger picture??

- To embed a consistent Continuous Improvement culture based on Lean/Sigma principles across all of BT by coaching managers and their teams

- To change the management context for these teams to support Continuous Improvement by working with the leadership team and HR

- To drive Continuous Improvement across all of BT for the benefit of our customers

Performance Health

CI is co-sponsored by Transformation and Group Learning – delivered through the Academy and aligned to Organisational Health and the new BT Values

Time

Customer

Cost

A better customer experienceWe’ll get a better understanding of what our customers want through the Voice of the Customer dialogue. This will help us to deliver a better customer experience.

CustomerCustomer

CostCostOur financial goalsWe'll be able to use Lean, Change and Six Sigma methodology to help us meet our financial goals.

PeoplePeopleImproved employee engagement Lean, Change and Six Sigma ways of working will engage our people, and will empower them to be involved in how we get better

CICIPeople

3 objectives of Continuous Improvement:

This is about how we improve things in BT for our people, our customers and our business

We understand what is expected of us.We have a plan in place to build any skills we need. We get to use all our talents. We manage our own work, and call on help from our manager when we need it. Our manager is visible in the workplace. She reinforces strategy, designs brilliant processes, and coaches us on problem solving.

We understand what is expected of us.We have a plan in place to build any skills we need. We get to use all our talents. We manage our own work, and call on help from our manager when we need it. Our manager is visible in the workplace. She reinforces strategy, designs brilliant processes, and coaches us on problem solving.

We improve continuously to get the most value out of our processes.We know what good output is, and how to produce it.Our manager helps us follow agreed best practice.

We improve continuously to get the most value out of our processes.We know what good output is, and how to produce it.Our manager helps us follow agreed best practice.

We understand how to use our resources to meet the customer’s requirements. We close the gap between demand and resource in time to meet our customer’s expectations without adding cost.

We understand how to use our resources to meet the customer’s requirements. We close the gap between demand and resource in time to meet our customer’s expectations without adding cost.

We always try to solve problems ourselves and as a team. We will pull on help when we need it. We use structured problem solving and are coached by an expert.

We always try to solve problems ourselves and as a team. We will pull on help when we need it. We use structured problem solving and are coached by an expert. 6

How do we deliver these objectives?

We talk to the customer often to understand what they need. Everyone in the team understands the customer’s needs, and we measure how well we meet them.

We talk to the customer often to understand what they need. Everyone in the team understands the customer’s needs, and we measure how well we meet them.

We all understand how our work helps achieve the wider goals of the business.We talk daily about how we’re doing and how we can do better. We never forget about the customer, we look at hard evidence and we do what it takes to improve.

We all understand how our work helps achieve the wider goals of the business.We talk daily about how we’re doing and how we can do better. We never forget about the customer, we look at hard evidence and we do what it takes to improve.

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What is a 12 week wave?

• The Wave is the 12 week deployment of Continuous Improvement • In addition to this 12 weeks there are 8 weeks before and 8 weeks after the wave• For the 12 weeks in blue below the teams involved will benefit from dedicated coaching• This 12 weeks is split into 3 phases:

Establish customer focused performance

dialogue and team basedproblem solving

Establish customer focused performance

dialogue and team basedproblem solving

Understand and drivevalue in the value stream

Understand and drivevalue in the value stream

Manage capacity andimplement enblers for

implementation

Manage capacity andimplement enblers for

implementation

12 weeks

WaveMandate

WaveMandate MobilisationMobilisation Post WavePost WaveImplementation

PhaseImplementation

Phase

8 weeks On-going4 weeks 4 weeks

Continuous Improvement WaveContinuous Improvement Wave

4 weeks 4 weeks 4 weeks

Customer Focussed

Performance Dialogue

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We will establish performancedialogue and team basedproblem solving for the benefit of our customers

We will establish performancedialogue and team basedproblem solving for the benefit of our customers

We will understand and drivevalue in the value stream

We will understand and drivevalue in the value stream

4 weeks 4 weeks

We will be better at managing capacity and making

improvements continously

We will be better at managing capacity and making

improvements continously

4 weeks

We will create great performance dialogueWe understand today

and know where we want to be tomorrowWe will solve problems at all levels

of the organisation

As we understand our processes we review capacity planning

and how we set job standards and objectives

And prepare for longer term BAU

Empowered people

Team Based Problem Solving

Process ValueManaging Capacity

The 12-Week wave - What can I expect to happen during each phase?

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Questions