TULSA COUNTY

BID#: 519 .1\/I I~~1\/1~PURCHASING VENDOR#: 3433

CC#: 7400 021 0000DEPARTMENT

DATE: AUGUST 10, 2015

TO: BOARD OF COUNTY COMMISSIONERS

FROM: LINDA~

SUBJECT: SOLE SOURCE DESIGNATION-HEIDELBERG USA, INC.

THE PURCHASING DEPARTMENT AND THE TULSA COUNTY ADMINISTRATIVE SERVICES DEPARTMENTRESPECTFULLY REQUESTS THE BOARD OF COUNTY COMMISSIONERS APPROVE THE ATTACHED‘REQUEST FOR WAIVER OF SOLICITING BIDS OR QUOTES” AND SOLE SOURCE DESIGNATION TOHEIDELBERG USA, INC.

HEIDELBERG USA, INC.1000 GUTENBERG DR. NWKEN NESAW, GA 30 144-7028ATTN: ANGIE CAIN

HEIDELBERG USA, INC. IS THE ONLY AUTHORIZED PROVIDER FOR THE HEIDELBERG PRINTINGEQUIPMENT AS WELL AS PARTS AND SERVICE FOR THE PRESS AND PRINTING EQUIPMENT.

THIS REQUEST IS RESPECTFULLY SUBMITTED FOR YOUR APPROVAL.

LRD/sksATTACHMENT

ORIGINAL: PAT KEY, COUNTY CLERK FOR THE AUGUST 17, 2015 AGENDA.

COPIES: COMMISSIONER JOHN M. SMALIGOCOMMISSIONER KAREN KEITHCOMMISSIONER RON PETERSMICHAEL WILLIS, CHIEF DEPUTYVICKI ADAMS, CHIEF DEPUTYGARY FISHER, DIRECTOR, ADMINSTRATIVE SERVICES

Form 4363 (Rev. 4-98)

REQUEST FOR WAIVER OF SOLICITING BIDS OR QUOTES

DATE AUGUST 10, 2015

TO THE BOARD OF COUNTY COMMISSIONERS

It is recommended that soliciting bids/quotes be waived on the following request ofTULSA COUNTY ADMINISTRATIVE SERVICES DEPARTMENT for the reason(s) state below.

REQUESTING DEPARTMENT

LINDA R. DORRELLI Emergency

Sole manufacturer (must be documented).

• Sole supplier (must be documented).

I Other products of similar nature are incompatible with existing products.

I Purchase of similar products will adversely affect warranty, guarantee orservice agreement on existing products.

Description:

HEIDELBERG USA, INC. IS THE ONLY PROVIDER FOR THE HEIDELBERG PRINTING EQUIPMENTAS WELL AS PARTS AND SERVICE FOR THE PRESS AND PRINTING EQUIPMENT.

HEIDELBERG USA, INC.1000 GUTENBERG DR. NWKENNESAW, GA 30144-7028ATTN: ANGIE CAIN

(770) 419-6500 PHONE(770) 419-6912 FAX

I Waiver of bidding or quoting process is approved.

I Waiver of bidding or quoting is not justified.Standard bidding or quoting will be followed.

CHAIRMAN, BOARD OF COUNTY COMMISSIONERS

DATE

Form 1830(Rc, 2-84)

Jul.21, 2015 3:57PM No.0893 P. 22

-HEIDELB!Rc—

CorporateJuly 21, 2015 HeideLberg USA, Inc.

1000 Gutenberg Drive NWKen nesaw, GA 30144-7028Phone 770 419 6500Fax 770 419 6912

Air: Susan SutterNeldTulsa County Admin Services833W3~StRMe13Tulsa1 01<74127~8942

Re: Only Factory Authorized Provider for Sale of New Equipment, Parts end Service

Dear Ms. Sutterlield:

Heidelberg USA, Inc is the only factory authorized provider in the United States of new Heidelbergprinting equipment as well as new Polar and new Stahl equipment Heidelberg USA, Inc is also the onlyfactory authorized provider of parts and service for the above mentioned equipment

Thank you for allowing Heidelberg USA, Inc the opportunity to be of service to your organization.

Warm Regards

Heidelberg USA, IncCustomer ServiceSouth Region