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Takeshi SUZUKIPort Security Inspector

General Affairs Division, Ports and Harbors BureauMinistry of Land, Infrastructure Transport and Tourism

Report on Phase 2 ICIAP WorkshopReport on Phase 2 ICIAP Workshopin in JAKARTAJAKARTA, INDONESIA, INDONESIA

April 15, 2008

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BackgroundBackground （１）（１）

ISPS Code Implementation Assistance Program (ICIAP) has been developed by APEC Maritime Security Experts Group since 2006

It is designed to assist fellow APEC members in complying with the ISPS Code through technical assistance and capacity building

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ICIAP is going to conduct in Philippines, Thailand, Indonesia, Vietnam, Peru, Malaysia, and PNG

Japan has been in charge of coordinating Vietnam, Indonesia and Malaysia

BackgroundBackground （２）（２）

Phase2 ICIPA Workshop Hanoi, Viet Nam, April10-12 2007

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・ 39 officials such as PFSO and Directorate General of Sea Transportation(DGST) participated in this seminar.

・ 11 officials from MLIT, MPA, OCDI, STET, JICA participated.

2007 　 12 月 4-6 で行われたＡＰＥＣの写真

（会議①）

2007 　 12 月 4-6 で行われたＡＰＥＣの写真

（会議②）

APEC ISPS CODE ASSISTANT PROGRAM IN JAKARTA, INDONESIA (December 4-6, 2007)

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Contents

1. Exercise Planning

2. Table-top exercise

3. Demonstration of Port Facility Security Audit at actual port

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AIMTo develop exercise scenario and master

event list with the expected responses which will be directly utilized in their exercise

To review and discuss port facility security in relation to command and control, communication, coordination and the appropriate responses.

To demonstrate a proper auditing system in planning, executing and reporting of a Security Audit.

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○ 　 Exercise Planning 　 Objectives

　 Developing the exercise scenario and the Master Event List

Process　 1) Lecture on planning an exercise

　 2) Conduction

　 3) Group Presentation and Debrief

Exercise planning の写真（①）

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Conduction　○ Seminar Participants were divided into 4 teams

　○ Each team had one facilitator

　○ Each team gave assignment and conducted the exercise planning

Tool

　 ○ Guidelines for the exercise planning

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Observation■ 　 The use of their own language during the exercise planning has facilitated active discussion among participants.

■ 　 The participants felt that the value of exercise planning has enhanced after table-top exercise.

Exercise planning の写真（②）

Exercise planning の写真（③）

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○ 　 Table-top exerciseCONDUCT OF EXERCISE

The table-top exercise was successfully conducted in the following 3 main phases

Phase 1: Exercise briefing

Phase 2: Exercise

Phase 3: Exercise debriefing

a Dividing APEC participants into 4 groups

exercise debrief and feedbacks and recommendations from APEC participants.

b Conducting in accordance with the planned exercise injects( However, 2 injects were added to make exercise more interesting)

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EXERCISE INJECTS

A total of 9 exercise injects were provided by individual syndicate controllers during the exercise. The planned exercise injects were:

a. Start State.

b. Exercise Inject 1.

c. Exercise Inject 2.

d. Exercise Inject 3.

e. Exercise Inject 4. Security guard, while on roving patrol, discovered some damage to the perimeter fence. On closer inspection, he found some torn fabric (parts of a shirt material) and a map of the Port Facility

Designated Authority informed Port Facility that they received an intelligence report about a terrorist bomb attack targeted against MT XXX

An attempted entry of a vehicle at the Main Gate claiming supplying ship stores for MT XXX

A suspicious person was seen loitering outside the facility with apparent actions that he was conducting surveillance activities by taking photographs of entry points and behaving suspiciously.

Port Facility was operating at Security Level 1

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f. Exercise Inject 5.

g. Exercise Inject 6.

h. Exercise Inject 7.

i. Exercise Inject 8.

j. Exercise Inject 9.

Designated Authority declared Security Level 2

Tape recorded message was delivered via a parcel to the Admin Dept that something was going to happen in the Port Facility.

Designated Authority informed Port Facility, Public authority and emergency response team are proceeding to port facility for assistance

Unauthorized small craft approached MT XXX at high speed

Suspicious item discovered in ship’s galley of MT XXX

Table-top exercise の写真（①）

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Observation

■ 　 The artificial port was used for this exercise. However, the use of the real port facilities can make the realistic environment and can get the participants to optimize the learning experience.

■ 　 The use of their language during the exercise facilitated active discussion among participants.

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○ 　 Demonstration of Port Facility Security Audit at actual port

AUDIT OBJECTIVES

a. Determine the implementation and effectiveness of the ISPS Code

b. Determine conformity or non-conformity of system element

c. Provide basis for improvement to the system

d. Comply with the requirements stipulated in the ISPS Code

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AUDIT TOOLSa. 　 Questioning

b. Listening

c. Observing

d. 　 Checklist in accordance with MSC Circular 1192

audit の写真（ 1 ）

audit の写真（ 2 ）

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Conduct of Audit Demonstrationa. Audit demonstration was conducted in Port of Tanjung Priok.

b. Two types of audit demonstration – one is on-site audit and the other is documentation audit- were conducted.

audit の写真（ 3 ）audit の写真（４）

c. Exchange of opinions and information on the audit practice between the Port authority and participants

activated document audit.

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Observation

a. The use of the native language during the demonstration of ISPS Code audit for a port facility has facilitated active discussion among participants.

c. A dedicated internal auditor training course may be useful to further enhance learning values of participants

during the ISPS Code audit for port facility.

b. Detailed information of actual audit practice in various country would be beneficial because participants including APEC experts can share best practice.

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Conclusion

○The seminar was developed based on the feedbacks and experiences gained from the previous APEC seminars.

○Using Indonesian language was effective for enhancing participants’ understanding and encouraging active participation during the seminar.

○It is important to conduct practical exercises continuously. It is recommend that seminars could be further elevated to higher level allowing participants to have more exercises in planning exercise or audit.

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Conclusion

○Seminars should be held targeting officers working at local ports, because they do not have opportunities to attend similar seminars thus knowledge gap between officers in the capital and outside the capital could be seen.

○For the table-top exercise, an artificial port was utilized. It is recommended that a real port facility in the host country should be considered.

○A dedicated training course for auditors might be useful to further enhance learning values of participants during the ISPS Code audit for port facility.

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Terima Kashi

Thank you for your attention .