1 state of connecticut core-ct project hrms users group meeting september 13 & 14, 2004
TRANSCRIPT
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State of ConnecticutCore-CT Project
HRMS Users Group Meeting
September 13 & 14, 2004
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Agenda – Welcome
Anne North and Sue MartinKey Messages
Bill MoricoBenefits Update
HRMS TeamQuestions & Discussion
Belinda ThibedeauTime and Labor Update
Lina SimonuHuman Resources Update
Nancy Ribes & Mark BissoniPayroll Update
Business Process Updates
Anne North and Sue MartinWelcome
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Today’s Goals
Welcome
•Learn More About the HRMS Modules•Ask Questions About Challenging Business Processes •Meet Others Who Are Valuable Knowledge Resources•And….Have Some Fun
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Agenda –Payroll Update
Anne North and Sue MartinKey Messages
Bill MoricoBenefits Update
HRMS TeamQuestions & Discussion
Belinda ThibedeauTime and Labor Update
Lina SimonuHuman Resources Update
Nancy Ribes & Mark BissoniPayroll Update
Business Process Updates
Anne North and Sue MartinWelcome
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Agenda –Human Resources Update
Anne North and Sue MartinKey Messages
Bill MoricoBenefits Update
HRMS TeamQuestions & Discussion
Belinda ThibedeauTime and Labor Update
Lina SimonuHuman Resources Update
Nancy Ribes & Mark BissoniPayroll Update
Business Process Updates
Anne North and Sue MartinWelcome
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Human Resources Update
Longevity
• Preliminary mode report ran on 9/1/2004; second preliminary report scheduled to run on 9/28/2004– Includes Processed and Exception Reports
• Accuracy of processed reports dependent on completion of Task 73 or updates made to Professional Experience Date– Shows the new Professional Experience Date (Longevity Date)
– Provides the October Longevity Payment amount
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Human Resources Update
Longevity
• Agencies with exceptions should do the following:– Enter manually using the TRC of XLNGA in Weekly Elapsed Time– If a self service agency, use Additional Pay for your entries
• Final Mode will be processed on 10/18/2004– Professional Experience Date will then be updated on the
Employment Data tab– Longevity Payment amount will be entered in the Additional Pay
page
• Job Aid resources on the Core-CT website– See Longevity Processing, Longevity Exceptions, and
Professional Experience (Longevity) Date Processing 10/1/2004
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Agenda – Time and Labor Update
Anne North and Sue MartinKey Messages
Bill MoricoBenefits Update
HRMS TeamQuestions & Discussion
Belinda ThibedeauTime and Labor Update
Lina SimonuHuman Resources Update
Nancy Ribes & Mark BissoniPayroll Update
Business Process Updates
Anne North and Sue MartinWelcome
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Time & Labor Update
Exceptions
• It is imperative that agencies clear all exceptions– Impacts Time Administration– If Agencies need to inactivate employees on a day other than Friday, log
a ticket with the Help Desk
• Time and Labor Team currently working on clearing existing exceptions– Employees inactivated in Time Reporter Data– Attendance deleted from Weekly Elapsed time page– Employees enrolled in Zero_Hour Schedule
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Time and Labor Update
Prior Period Adjustments
• Agencies should not make more than four pay periods of adjustments
in any one pay period.– Effect of Rules Processing
• If more than four pay periods of adjustments are needed, they should be processed in the following manner:– Calculate the adjustment amount
– Use the Additional Pay page to pay or collect the adjustment amount using the appropriate Earnings code
– Record the changes in attendance on the Adjust Paid Time page
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Time & Labor Update
GAAP Report
• GAAP Report has been created based on Office of the Comptroller requirements and Agency needs
• Agencies with suggestions for improving the report should log a ticket with the Help Desk
• Suggestions will be considered for next year’s report
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Agenda – Time and Labor Update
Anne North and Sue MartinKey Messages
Bill MoricoBenefits Update
HRMS TeamQuestions & Discussion
Belinda ThibedeauTime and Labor Update
Lina SimonuHuman Resources Update
Nancy Ribes & Mark BissoniPayroll Update
Business Process Updates
Anne North and Sue MartinWelcome
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Benefits Update
Benefits Topics Covered
• LSS/EOI Events – Review Daily Mail• Benefits Billing – Revised Comptroller’s Memo
2004-03• Reports and the importance of reviewing them• Summary of meetings with carriers
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Agenda – Time and Labor Update
Anne North and Sue MartinKey Messages
Bill MoricoBenefits Update
HRMS TeamQuestions & Discussion
Belinda ThibedeauTime and Labor Update
Lina SimonuHuman Resources Update
Nancy Ribes & Mark BissoniPayroll Update
Business Process Updates
Anne North and Sue MartinWelcome
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HRMS Superusers
Updated Role Assignment
• HRMS Superuser Role Description– Well versed in one or more HRMS modules
– Available resource for agency colleagues who have questions on module processes
– Available resource for peers in other agencies who may not have in-house expertise
Please note:
Agency HRMS superusers are optional, not required
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HRMS Superusers
Action Items
• Review your current list of HRMS Superusers
– See http://www.core-ct.state.ct.us/hr-golive/– Determine whom your current Superusers should be
– Submit additions and deletions to [email protected]
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Wrap Up
Thank you for your participation today. We look forward to continuing our work together to make Core-CT a success!
• Look for this presentation on the Core-CT website (http://www.core-ct.state.ct.us/)
• Next meeting –Monday, December 6, 2004 1:30 - 4:00 and Tuesday, December 7, 2004 9:00 – 12:00
Room 1002A and 1002B
101 E. River Drive
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Agenda – Time and Labor Update
Anne North and Sue MartinKey Messages
Bill MoricoBenefits Update
HRMS TeamQuestions & Discussion
Belinda ThibedeauTime and Labor Update
Lina SimonuHuman Resources Update
Nancy Ribes & Mark BissoniPayroll Update
Business Process Updates
Anne North and Sue MartinWelcome
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Questions/Discussion