1 proposed program-budget for 2011 overview and guide august 13, 2010 presentation for caap

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PROPOSED PROGRAM-BUDGET FOR 2011 Overview and Guide

August 13, 2010

Presentation for CAAP

Table of contents

Overview• Role of CAAP and Basic Documents 3-4• Lima General Assembly Resolution 5• 2011 Quota Assessments 6• Roles in decision-making: Aug. – Sep. 2010 7

Proposed Program-Budget for 2011• Program-Budget of the Organization – Budget levels for 2010 and 2011 8• Adjusting the 2010 Budget to the 2011 Approved Levels 9• Key Criteria Considered in Formulating the 2011 Budget Proposal 10

Secretary General’s Proposal• Assumptions 11• Personnel (Object 1) 12-16• Non-Personnel (Objects 2-9) 17-19

Analysis• 2010-2011 Distribution & Variations by Programmatic Areas – All Funds 20-22• 2010-2011 Distribution & Variations by Programmatic Areas – Regular Fund 23-25• 2011 Distribution of Departments by Programmatic Areas 26-28• Changes in Programmatic Structure in 2011 (vs. 2010) 29• 2010 - 2011 Variations by Department - Top 10 30

Impact of Regular Fund Budget Adjustments in 2011 by Programmatic Area 31-38

Page

3

Role of CAAP

• Examines, evaluates and makes recommendations to the Permanent Council (PC) in relation to the programs, budget, administration, and financial aspects of the operations of the GS/OAS referred to it by the PC.

• Reviews periodic GS/OAS resource management reports (budgetary, financial and administrative).

• Monitors implementation of mandates and other measures of performance, as required by the PC or the General Assembly (GA).

• Prepares the draft annual Program-Budget Resolution for consideration by the Preparatory Committee of the GA.

Source: Rules of Procedure of the Permanent Council: http://scm.oas.org/doc_public/ENGLISH/HIST_03/CP11732E07.DOC

http://scm.oas.org/doc_public/ENGLISH/HIST_03/CP11732E07.DOC

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CAAP Basic Documents

Legal Framework, Mandates: Charter of the OAS. General Standards to Govern the Operations of the GS/OAS. Budget resolutions:

• AG/RES. 1 (XXXVIII-E/09) “Program-Budget of the Regular Fund of the Organization for 2010, quota assessments and contributions to FEMCIDI for 2010;”

• AG/RES. 2613 (XL – O/10) “Financing of the 2011 Program-Budget of the Organization.”

Additional Key Documents: Approved Program-Budget of the Organization for 2010: AG/RES. 1 (XXXVIII-E/09). Proposed Program-Budget of the Organization for 2011: [CP/doc.4503/10]. Quarterly Resource Management Reports, Financial Statements, and other CAAP

documents issued in 2009/10. “Report to the Permanent Council – Annual Audit of Accounts and Financial

Statements for the years ended December 31, 2009 and 2008” [CP/doc.4489/10].

5

Lima General Assembly Budget ResolutionAG/RES. 2613 (XL – O/10)

Resolves,

“To establish the overall budget level of the Regular Fund program-budget for 2011 at $85,350,800, and to finance it as follows” (figures in millions of USD):

FinancingContributions of member states in the form ofRegular Fund quota assessments 81.0$

Admin. & tech. support from FEMCIDI 0.5

Transfer from Specific Fund indirect costrecovery (ICR) 2.5

Other income * 1.3

Total Approved Funding 85.3$

* Includes interest ($0.5M), rents ($0.5M), and repayments ($0.3M)

6

2011 Quota assessment adjustment of 3% (for gap reduction), totaling $2.4 M, as approved by the Lima GA

• 25 Member States’ assessments increase by less than $5,000.• Another five will increase between $13,100 and $76,300.• The top four contributors absorb over 88% of the increase.

2011 Quota Assessments

*Base quota for 2011 is equal to the 2009 level. Resolution AG/RES. 1 (XXXVIII – E/09) provided a reduction of 0.1% in 2010, but it also indicated that “The reduction in the amount of member state contributions is exclusively for 2010” under paragraph II.2.f.

** Figures in thousands, rounded to the first decimal.

Base Quota * Quota Increase 2011 Quota **

US $ US $ US $Antigua and Barbuda 17.4$ 0.5$ 17.9$ Argentina 2,543.1 76.3 2,619.4 Bahamas 61.0 1.8 62.8 Barbados 47.5 1.4 48.9 Belize 17.4 0.5 17.9 Bolivia 36.4 1.1 37.5 Brasil 6,298.7 189.0 6,487.7 Canada 10,898.6 327.0 11,225.6 Chile 849.8 25.5 875.3 Colombia 664.5 19.9 684.4 Costa Rica 148.1 4.4 152.5 Dominica 17.4 0.5 17.9 Dominican Republic 163.2 4.8 168.0 Ecuador 163.9 5.0 168.9 El Salvador 83.2 2.5 85.7 Grenada 17.4 0.5 17.9 Guatemala 148.1 4.4 152.5 Guyana 17.4 0.5 17.9 Haïti 35.6 1.1 36.7 Honduras 35.6 1.1 36.7

Country Base Quota * Quota Increase 2011 Quota **

US $ US $ US $Jamaica 97.4 2.9 100.3 México 6,447.6 193.4 6,641.0 Nicaragua 35.6 1.1 36.7 Panamá 129.1 3.9 133.0 Paraguay 98.2 3.0 101.2 Perú 438.0 13.1 451.1 Saint Kitts and Nevis 17.4 0.5 17.9 Saint Lucia 17.4 0.5 17.9 St. Vincent and Grenadines 17.4 0.5 17.9 Suriname 35.6 1.1 36.7 Trinidad and Tobago 120.4 3.6 124.0 United States 47,099.8 1,413.1 48,512.9 Uruguay 143.4 4.3 147.7 Venezuela 1,631.5 48.9 1,680.4 Total 78,593.1$ 2,357.7$ 80,950.8$

Country

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CAAP• Analysis of the Secretary General’s Proposal.• Reach consensus on modifications, if any.• Agree on the wording of the Budget Resolution.• Examine other topics:

– Provisions of an administrative and budgetary nature (Section III of the budget resolution).

– Proposed changes to the General Standards in support of efforts to reengineer and streamline human resources management.

Secretariat for Administration and Finance (SAF)• Provide technical support to the CAAP.• Incorporate CAAP agreements into the budget document.

Committee Secretary• Arrange scheduling of formal and informal meetings, preparation of minutes, and

participation of other GS/OAS areas in the deliberations of the CAAP.

Roles in decision-making: Aug. – Sep. 2010

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Projected Budget Level for 2011

Program-Budget of the Organization for 2011(Figures in thousands of USD)

Approved Budget Level for 2010

2011

2011 Proposed %

Personnel 54,943.8$ 64.37% -$ 20,012.3$ 74,956.1$ 44.1%

Non-Personnel 30,406.0 35.63% 4,712.4 59,871.0 94,989.5 55.9%

Total 85,349.8$ 100.00% 4,712.4$ 79,883.4$ 169,945.6$ 100.0%

2011 Global Level

Regular FundFEMCIDI

(Voluntary Fund) Specific Funds %

2010

2010 Approved %

Personnel 58,022.5$ 64.38% -$ 11,578.3$ 69,600.8$ 39.1%

Non-Personnel 32,102.5 35.62% 6,000.0 70,336.0 108,438.5 60.9%

Total 90,125.0$ 100.00% 6,000.0$ 81,914.3$ 178,039.3$ 100.0%

%

Regular Fund

Voluntary Fund Specific Funds 2010 Global Level

9

Budget ceiling of $85.3 Million and cost adjustments of $4.8 Million(Figures in millions of USD)

2011 Regular Fund BudgetAdjusting the 2010 Budget to the 2011 Approved Levels

Continuity BudgetBase Budget for 2010 90.1 90.1 Statutory increases to the personnel rubric in 2011 1.4

Baseline for 2011 91.5

Cost AdjustmentsPersonnel:

· Position reductions (45 posts net) (4.6)

Subtotal: Personnel (4.6)

Non-Personnel:· Reduction in subsidy to the IA Defense Board (0.4) · Adjustment in the RF contribution to the

scholarship program (0.4) · Austerity measures (telephony, CPRs and

administrative expenses) (0.8)

Subtotal: Non-personnel (1.6)

Total Cost Adjustments (6.2)

Adjusted RF Program-Budget for 2011: Approved budget ceiling 85.3$ (85.3)

Reduction from the 2010 RF Budget ($90.1 M less $85.3M) 4.8$

10

Key Criteria Considered by the General Secretariat in Formulating the 2011 Budget Proposal

• Decision of the Lima GA to reduce the Regular Fund (RF) budget ceiling from $90.1M to $85.3M.

• 2009/2010 preliminary prioritization exercise by the Member States.

• Informal consultations with Member State authorities.

• Relative capacity of the areas of the General Secretariat to develop programs that have an impact and attract external financing.

11

Secretary General’s 2011 RF Budget ProposalAssumptions

• 2011 average inflation estimated at 1.5%.

• Personnel cost increases for 2011 estimated at $1.4 M:

Impact of 2010 increases on the 2011 budget: $0.5 M2011 statutory remuneration adjustments: 0.5 MMandatory step increases: 0.3 MHealth insurance premiums: 0.1 M

$1.4 M• The Organization’s cost of staff and retirees’ health insurance premiums is

budgeted to increase by 1.5% in 2011.

• Operational costs (electricity, heating, supplies, maintenance and custodial services) are budgeted at the 2010 levels in the proposed non-personnel budget, even though they are expected to experience some inflationary increases.

• RF personnel costs remain below the 64.38% threshold established by resolution AG/RES 1 (XXXVIII – E/09).

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Position reductions of $4.6 Million

Number of positions financed by the Regular Fund is reduced in 2011 by a net of forty-five to absorb $1.4 million in anticipated statutory increases and to secure an additional $3.2 million in payroll reductions.

• To achieve these reductions, the following situations were considered:

– Positions vacated when incumbent reaches retirement age– Positions vacated through voluntary separation, expiration of contract,

resignation, or internal transfer– Elimination of frozen positions without funding– Terminations due to area re-structuring (i.e., IIN)– Transfers to Specific Funds

Secretary General’s Proposed 2011 RF BudgetPersonnel (Object 1)

Secretary General’s Proposed 2011 RF BudgetPersonnel (Object 1) cont.

• RF Position reductions, 1999-2010 and proposal for 2011

16.7% reduction in RF staff positions, 1999 – 2011 8.4% reduction in RF staff positions, 2010 – 2011

539547

489

522528

506

587 587 582 582 582 552

534

470

490

510

530

550

570

590

610

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

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– The GA approved 534 positions for FY 2010– 52 positions are being eliminated in the 2011 Proposed Budget:

6 of the 52 positions were authorized by the GA for 2010, but remained unfunded. Of the 46 funded positions, 38 had been identified as of 7/14/10 for abolishment and are reflected in the 2011

Proposed Budget:

Eight additional positions are slated for abolishment before the end of 2010 :

– Seven positions were created in 2010, bringing the net number of position reductions to 45 (52-7).

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Position reductions of $4.6 Million, by grade level (projected):


1 D-1 6 G-69 P-5 2 G-57 P-4 2 G-41 P-3 1 G-25 P-2 11 G's4 P-1

27 P's

3 P-54 P-31 P-28 P's

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• Net reduction of 45 positions, from 534 in 2010 to 489 in 2011 (-8.4%).

Positions approved for 2010: 534 Gross reductions:

· Abolished funded positions (46) · Abolished unfunded positions (6)

Gross abolished positions: (52)

Positions created in 2010: 7

Number of funded positions in 2011: 489

Net change in positions: (45)

Positions


• Position reductions in 2011 (vs. 2010) by Programmatic Area (see definition of program areas in slides 26 – 28)

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Programmatic Areas2010 2011 D

Democracy and Governance 58 51 -7Human Rights 32 33 1Integral Development 89 76 -13Multidimensional Security 26 25 -1Support for the Member States 157 148 -9Policy Direction 53 48 -5Administration 119 108 -11

Total 534 489 (45)

Regular Fund Positions

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Secretary General’s Proposed 2011 RF BudgetNon-Personnel Costs (Objects 2-9)

• $175,600 increase for Human Rights in the non-personnel budget: $55,000 for the operational budget of the Court, and $120,600 to enhance the honoraria for judges and commissioners ($78,600 and $42,000, respectively). The 2010 Budget Resolution AG/RES. 1 (XXXVIII – E/09), authorized raising honoraria for judges and commissioners to $300 per day while in session, but it was not budgeted in 2010.

• $40,000 increase in the non-personnel budget for the Inter-American Commission Against Terrorism (CICTE) for meetings previously covered ad hoc from the “Unprogrammed Meetings” line item in Chapter 2 of the Budget.

• Decrease Regular Fund budgetary transfer to the Inter American Defense Board: $0.4 M:

•Current annual transfer to the IADB is $1.5 Million.•Under this proposal, IADB would maintain support to the Inter-American Defense

College (currently the College receives $930,000 from this subsidy).•Security and upkeep of “Casa del Soldado” remains a responsibility of the IADB.

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Secretary General’s Proposed 2011 RF BudgetNon-Personnel Costs (Objects 2-9) (cont.)

• Adjustment of $400,000 for scholarships, as a result of increased efficiency in the management of the program, without reducing the number of awards or the academic quality of the program.

• Non-Personnel 2010 budget is $6.6 Million; proposal for 2011 is $6.2 Million (Objects 2-9).

• $3.6 Million will be needed in 2011 to finance current scholarships.• Reduction in scholarship funding of $0.4 M.

Approved Budget for 2010: 6.4$ Reduction in scholarship funding (0.4)

Proposed level for 2011 6.0$

Required in 2011 for current scholarships (3.6)

Available for new scholarhips in 2011 2.4$

Object 3 - Fellowships (in millions of USD)

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• Across-the-board reduction of 15% to Object 8 (CPRs), or $0.6M.

• Reduction of $150,000 in telephony and computer equipment costs.

• Reduction of 10% - 33% in administrative expenses (Objects 4-6 and 9) across all areas.

• Resources for major urgent repairs and building improvements are not contemplated.

Secretary General’s Proposed 2011 RF BudgetNon-Personnel Costs (Objects 2-9) (cont.)

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2010 and 2011 Distribution by Programmatic Areas(Figures in thousands of USD)

2010

2011

2010 Regular Fund %2010 Specific and Voluntary Funds % Total 2010 %

Democracy and Governance 7,982.2$ 8.9 26,344.0$ 30.0 34,326.2$ 19.3 Human Rights 6,353.1 7.0 1,650.5 1.9 8,003.6 4.5 Integral Development 18,873.4 20.9 28,414.2 32.3 47,287.6 26.6 Multidimensional Security 5,554.0 6.2 23,171.6 26.4 28,725.6 16.1 Support for the Member States 18,214.1 20.2 2,046.4 2.3 20,260.5 11.4

Sub total 56,976.8 63.2 81,626.6 92.9 138,603.3 77.8

Policy Direction 7,337.5 8.1 1,740.1 2.0 9,077.6 5.1 Administration 13,581.7 15.1 3,275.9 3.7 16,857.6 9.5 Infrastructure & Common Costs 12,229.1 13.6 1,271.7 1.5 13,500.8 7.6

Sub total 33,148.3 36.8 6,287.7 7.2 39,436.0 22.2

Total 90,125.0$ 100.0 87,914.4$ 100.0 178,039.3$ 100.0

2011 Regular Fund %2011 Specific and Voluntary Funds % Total 2011 %

Democracy and Governance 7,421.4$ 8.7 33,848.9$ 40.0 41,270.3$ 24.3 Human Rights 6,584.8 7.7 4,278.5 5.1 10,863.3 6.4 Integral Development 17,436.4 20.4 20,897.7 24.7 38,334.1 22.6 Multidimensional Security 4,986.9 5.8 18,980.0 22.4 23,966.9 14.1 Support for the Member States 16,769.2 19.6 1,157.0 1.4 17,926.2 10.5

Sub total 53,198.7 62.3 79,162.2 93.6 132,360.9 77.9 - Policy Direction 7,113.4 8.3 938.6 1.1 8,052.0 4.7 Administration 12,858.6 15.1 3,238.5 3.8 16,097.1 9.5 Infrastructure & Common Costs 12,179.1 14.3 1,256.5 1.5 13,435.6 7.9

Sub total 32,151.1 37.7 5,433.5 6.4 37,584.6 22.1

Total 85,349.8$ 100.0 84,595.8$ 100.0 169,945.5$ 100.0

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2010 - 2011 Distribution by Programmatic Areas – All Funds(Figures in millions of USD)

Program - Budget of the OAS 2010 -2011By Programmatic Area, All Funds

$16.9

$41.3

$10.9

$34.3

$8.0

$47.3

$28.7

$20.3

$9.1

$13.5

$38.3

$24.0

$17.9

$8.1

$16.1

$13.4

$-

$5.0

$10.0

$15.0

$20.0

$25.0

$30.0

$35.0

$40.0

$45.0

$50.0

Democracy andGovernance

Human Rights IntegralDevelopment

MultidimensionalSecurity

Support for theMember States

Policy Direction Administration Infrastructure andCommon Costs

2010: $178.0 M2011: $169.9 M

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2010 - 2011 Variations by Programmatic Areas – All Funds(Figures in thousands of USD)

Program - Budget of the OAS 2010 -2011By Programmatic Area, All Funds

$(760)$2,860$6,944 $(65) $(1,026) $(2,334) $(4,759) $(8,954)

-11.5%

-18.9%

-0.5%20.2% 35.7%

-4.5%-11.3%

-16.6%

$(10,000)

$(8,000)

$(6,000)

$(4,000)

$(2,000)

$-

$2,000

$4,000

$6,000

$8,000


Human Rights Infrastructure andCommon Costs

Administration Policy Direction Support for theMember States


IntegralDevelopment

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2010 and 2011 Distribution by Programmatic AreasRegular Fund

(Figures in thousands of USD)

2010 Regular Fund % 2011 Regular Fund % Variance %

Democracy and Governance 7,982.2$ 8.9 7,421.4$ 8.7 (560.8)$ (7.0) Human Rights 6,353.1 7.0 6,584.8 7.7 231.7 3.5 Integral Development 18,873.4 20.9 17,436.4 20.4 (1,437.0) (8.2) Multidimensional Security 5,554.0 6.2 4,986.9 5.8 (567.2) (11.4) Support for the Member States 18,214.1 20.2 16,769.2 19.6 (1,444.9) (8.6)

Sub total 56,976.8 63.2 53,198.7 62.3 (3,778.1) (7.1)

Policy Direction 7,337.5 8.1 7,113.4 8.3 (224.1) (3.2) Administration 13,581.7 15.1 12,858.6 15.1 (723.0) (5.6) Infrastructure & Common Costs 12,229.1 13.6 12,179.1 14.3 (50.0) (0.4)

Sub total 33,148.3 36.8 32,151.1 37.7 (997.2) (3.1)

Total 90,125.0$ 100.0 85,349.8$ 100.0 (4,775.3)$ (5.6)

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2010 - 2011 Distribution by Programmatic Areas–Regular Fund(Figures in millions of USD)

Program - Budget of the OAS 2010 -2011By Programmatic Area, Regular Fund

$8.0

$6.4

$5.6

$17.4

$7.1

$12.2

$13.6

$7.3

$18.2

$18.9

$12.2

$12.9

$16.8

$5.0

$6.6

$7.4

$-

$2.0

$4.0

$6.0

$8.0

$10.0

$12.0

$14.0

$16.0

$18.0

$20.0


Human Rights IntegralDevelopment


Support for theMember States

Policy Direction Administration Infrastructure andCommon Costs

2010: $90.1M2011: $85.3M

25

2010 - 2011 Variations by Programmatic Areas – Regular Fund(Figures in thousands of USD)

Program - Budget of the OAS 2010 -2011By Programmatic Area, Regular Fund

$(561)$(50)$232 $(224) $(567) $(723) $(1,437) $(1,445)

-5.3%

-7.9%

-3.1%

3.6%-0.4%

-7.0% -10.2%

-7.6%

$(1,600)

$(1,400)

$(1,200)

$(1,000)

$(800)

$(600)

$(400)

$(200)

$-

$200

$400

Human Rights Infrastructure andCommon Costs

Policy Direction Democracy andGovernance


Administration Integral Development Support for theMember States

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2011 Distribution of Departments by Programmatic Area

Democracy and Governance

Department of International Law (42B)

Department of Legal Cooperation (42C)

Secretariat for Legal Affairs (42A)

Department of Electoral Cooperation and Observation (62B)

Department of Sustainable Democracy and Special Missions (62C)

Department of State Modernization and Good Governance (62D)

Secretariat for Political Affairs (62A)

Human Rights

Inter-American Commission on Human Rights and its Executive Secretariat

(32B)

Inter-American Court of Human Rights (32A)

Integral Development

Department of Economic Development, Trade and Tourism

(72C)

Department of Sustainable Development (72D)

Department of Social Development and Employment (72E)

Executive Secretariat for Integral Development (72A)

The Secretariat of the Inter-American Telecommunication Commission -

CITEL (32K)

Secretariat of the Inter-American Committee on Ports (CIP) (32L)

Trust for the Americas (32J )

Permanent Secretariat of the Inter-American Commission of Women

(CIM) (32I)

Department of Human Development, Education and

Culture(72G)

CIDI Mtgs., Ministerial & IA Committees Meetings (72H)

Panamerican Development Foundation (32H)

Office of the Director General of the Inter-American Children’s Institute

(32M)

Multidimensional Security

Secretariat of the Inter-American Drug Abuse Control Commission (CICAD)

(52C)

Inter-American Defense Board (32G)

Secretariat for the Inter-American Committee against Terrorism (CICTE)

(52D)

Department of Public Security (52E)

Secretariat for Multidimensional Security (52A)

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Support for the Member States

Office of Protocol (12F)

Office of the Secretariat to the GA, the Meeting of Consultation, the PC , and

Subsidiary Organs (22B)

Department of Conferences and Meetings (22C)

Department of Cultural Affairs (82D)

Summits Secretariat (12B)

Columbus Memorial Library (22F)

General Assembly (22H)

OAS Unprogrammed Meetings (22I)

Coordinating Office for the Offices and Units of the GS in the Member States

(22D)

Policy Direction

Department of Press (82F)

Board of External Auditors (32E)

Department of International Affairs (82C)

Office of the Secretary General (12A)

Secretariat for External Relations (82A)

Department of Strategic Communications and Image (82B)

OAS Administrative Tribunal and its Secretariat (32C)

Office of the Assistant Secretary General (22A)

2011 Distribution of Departments by Programmatic Area (cont.)

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Administration

Office of General Services (92F)

Office of the Inspector General (32D)

Secretariat for Administration and Finance (92A)

Department of Human Resources (92B)

Department of Financial and Administrative Management

Services (92C)

Department of Information and Technology Services (92D)

Office of Procurement Services (92E)

Department of Legal Services (42F)

Department of Planning and Evaluation (92G)

Infrastructure and Common Costs

Office Equipment and Supplies (102B)

OASES System (102C)

Building Management and Maintenance (102D)

Equipment and Supplies - Computers (102A)

Terminations and Repatriations (102H)

Home Leave (102I)

Education and Language Allowance, Medical Examinations (102J )

Recruitment and Transfers (102G)

General Insurance (102E)

Post Audits (102F)

Pension for Retired Executives and Health and Life Insurance for Retired

Employees (102K)

Human Resources Development (102L)

Contribution to the Staff Association (102M)

Contribution to AROAS (N)

2011 Distribution of Departments by Programmatic Area (cont.)

29

Changes in Programmatic Structurefor 2011 (vs. 2010)

Eliminated From To

Department of Special Legal Programs (42E) Chapter 4 - Secretariat for Legal Affairs

Department of Outreach and Partnership (82E) Chapter 8 - Secretariat for External Relations

Transferred

Department of Legal Services (42F) Chapter 1 - Office of the Secretary General Chapter 4 - Secretariat for Legal Affairs

Department of Press (82F) Chapter 1 - Office of the Secretary General Chapter 8 - Secretariat for External Relations

Office of the Director General of the Inter-American Children’s Institute (32M) Chapter 4 - Secretariat for Legal Affairs

Chapter 3 -Autonomous and/or decentralized organs, agencies, entities and dependencies

Renamed

Department of Conferences and Meetings Management (22C)

Department of Conferences and Meetings (22C) Department of Conferences and Meetings Management (22C)

Department of Economic Development, Trade and Tourism (72C)

Department of Economic Development (72C) Department of Economic Development, Trade and Tourism (72C)

Department of Human Development, Education and Culture (72G)

Department of Human Development (72G) Department of Human Development, Education and Culture (72G)

Department of Strategic Communications and Image (82B) Department of Communications and Institutional Image (82B)

Department of Strategic Communications and Image (82B)

Department of Planning and Evaluation (92G) Department of Planning and Follow-Up (92G) Department of Planning and Evaluation (92G)

Department of Financial and Administrative Management Services (92C)

Department of Budgetary and Financial Services Department of Financial and Administrative Management Services (92C)

30

2010 - 2011 VariationsTop 10 Rankings Among Departments

% $1 Secretariat for the Inter-American Committee against Terrorism (CICTE) (52D) 20.1% 42.9 2 Office of the Assistant Secretary General (22A) 15.9% 217.9 3 Department of Sustainable Democracy and Special Missions (62C) 15.7% 145.8 4 Secretariat for Legal Affairs (42A) 15.4% 64.6 5 Department of Press (82F) 11.0% 97.1 6 Department of International Law (42B) 7.3% 95.2 7 Inter-American Court of Human Rights (32A) 7.2% 133.6 8 Department of Planning and Follow-up (92G) 5.6% 42.4 9 Secretariat of the Inter-American Committee on Ports (CIP) (32L) 3.8% 7.0

10 Department of Legal Cooperation (42C) 2.3% 16.7

Regular Fund, "Top 10" Relative Gains (vs. 2010)

% $1 Department of Special Legal Programs (42E) -100.0% (511.5) 2 Department of Outreach and Partnership (82E) -100.0% (340.5) 3 Summits Secretariat (12B) -42.5% (314.1) 4 The Secretariat of the Inter-American Telecommunication Commission - CITEL (32K) -30.6% (172.2) 5 Inter-American Defense Board (32G) -27.5% (400.0) 6 CIDI Mtgs., Ministerial & IA Committees Meetings (72H) -20.5% (31.0) 7 Department of Legal Services (42F) -17.9% (209.7) 8 OAS Unprogrammed Meetings (22I) -15.1% (44.5) 9 Department of Electoral Cooperation and Observation (62B) -14.3% (191.1)

10 Secretariat for External Relations (82A) -14.1% (82.9)

Regular Fund, "Top 10" Relative Reductions (vs. 2010)


• Elimination of the Department of Special Legal Programs in the SLA. Its program will be redistributed to other Departments, while reducing administrative costs.

• Larger inflow of resources channeled toward strengthening public institutions in the Member States.

31

Impact of Regular Fund Budget Adjustments in 2011 by Programmatic Area

YearD D% D D% D D%

2011 7,421.4$ (560.8)$ -7.0% 33,848.9$ 7,505.0$ 28.5% 41,270.3$ 6,944.2$ 20.2%2010 7,982.2 26,344.0 34,326.2

Regular Fund Specific and Voluntary Funds All Funds


32

Human Rights

• Level of resources dedicated to the Court and Commission of Human Rights is preserved.

Impact of Regular Fund Budget Adjustments in 2011 by Programmatic Area (cont.)

YearD D% D D% D D%

2011 6,584.8 231.7$ 3.6% 4,278.5 2,628.0$ 159.2% 10,863.3 2,859.7$ 35.7%2010 6,353.1 1,650.5 8,003.6

Regular Fund Specific and Voluntary Funds All FundsHuman Rights

33

Integral Development

• Level of resources dedicated to the Inter-American Commission on Women is preserved.• Funding for CIDI meetings has been reduced to 80% of current levels. This means that only 3 CIDI

Ministerial or Inter American Committee meetings (instead of 4) could be supported.• Notwithstanding the reduction of the scholarships budget, at least the same number of

scholarships awarded in the current cycle are projected to be awarded in the next cycle.• Educational Portal of the Americas lost one position and hence, its capacity will be constrained.• Reduced financial and administrative support capacity within the Scholarship and Training

Program. This will require periodic support from other areas of the GS/OAS.• Consumer Rights and Persons with Disabilities Programs will be incorporated into the Integral

Development area.• SEDI will move posts internally to those areas within SEDI where the need is greater. • Reduced capacity of technical and administrative support for CITEL meetings and its related

activities.


YearD D% D D% D D%

2011 17,436.4 (1,437.0)$ -7.6% 20,897.7 (7,516.5)$ -26.5% 38,334.1 (8,953.5)$ -18.9%2010 18,873.4 28,414.2 47,287.6

Integral DevelopmentRegular Fund Specific and Voluntary Funds All Funds

34

Multidimensional Security

• Raised level of financing for meetings of CICTE.• Reduced capacity of technical and administrative support for CICTE, CICAD and MISPA meetings

and its related activities.• No support personnel or additional operational resources for meetings and other activities of the

Inter-American Defense Board.

YearD D% D D% D D%

2011 4,986.9 (567.2)$ -10.2% 18,980.0 (4,191.6)$ -18.1% 23,966.9 (4,758.7)$ -16.6%

2010 5,554.0 23,171.6 28,725.6

Regular Fund Specific and Voluntary Funds All FundsMultidimensional Security


Support for Member States

• Funding for OAS conferences and meetings of the Permanent Council and its subcommittees will be reduced by 15-20% relative to 2010.

• Timely availability of quality interpretation and translation services for OAS conferences and meetings will be affected.

• Reduced funding for maintenance and upgrade of communications equipment (including those that support videoconferencing and teleconferencing).

• Reduced operational capacity in the Columbus Memorial Library.

35


YearD D% D D% D D%

2011 16,769.2 (1,444.9)$ -7.9% 1,157.0 (889.4)$ -43.5% 17,926.2 (2,334.2)$ -11.5%2010 18,214.1 2,046.4 20,260.5

Specific and Voluntary Funds All FundsRegular FundSupport for the Member States

Policy Direction

• Greater reliance on Specific Funds to fund activities on issues of major political consequence.

36


YearD D% D D% D D%

2011 7,113.4 (224.1)$ -3.1% 938.6 (801.5)$ -46.1% 8,052.0 (1,025.6)$ -11.3%2010 7,337.5 1,740.1 9,077.6

Regular Fund Specific and Voluntary Funds All FundsPolicy Direction

Administration

• Limited resources may delay implementation of the International Public Sector Accounting Standards (IPSAS). • No resources are budgeted for performing post audits to ensure adherence to UN staff classification standards.• Reduced resources to support training and staff development will delay the implementation of the

Organization’s Performance Evaluation System and reduce training opportunities for staff.• Reduced resources in the procurement area will affect on-going efforts to streamline and expedite processes

and transactions. Efforts will be concentrated on responding to every-day requests, which will be affected as well.

• The budgeted increase for health insurance cost of 1.5% is below the anticipated inflation rate in the US health sector. Should costs rise above the anticipated increase, the Medical Benefits Trust Fund may be adversely affected.

37


YearD D% D D% D D%

2011 12,858.6 (723.1)$ -5.3% 3,238.5 (37.5)$ -1.1% 16,097.1 (760.5)$ -4.5%2010 13,581.7 3,275.9 16,857.6

Regular Fund Specific and Voluntary Funds All FundsAdministration

Infrastructure and Common Costs

• The cost of urgent repairs to the Main Building is estimated to be $6.0 million. The PC has appropriated $1.2 million to finance some of these repairs. The remaining $4.8 million required to perform repairs to the electrical service equipment ($1.7 M), fire/life safety system upgrades ($2.1 M), and masonry/thermal moisture repairs ($1.0 M) will once again be deferred.

• Obsolete equipment used for voice, video and webcast transmissions cannot be replaced or upgraded to keep up with current technology. Mission-critical computer and information technology hardware will have to be maintained operational by salvaging parts from previously decommissioned equipment.

• No software maintenance and upgrades. Vendors do not provide support to outdated software, thus OAS information systems may be placed at risk of external attacks (denial-of-service, malware, spyware, etc.).

38


YearD D% D D% D D%

2011 12,179.1 (50.0)$ -0.4% 1,256.5 (15.2)$ -1.2% 13,435.6 (65.2)$ -0.5%2010 12,229.1 1,271.7 13,500.8

Regular Fund Specific and Voluntary Funds All FundsInfrastructure & Common Costs

39

Per the Secretary General’s directive, every effort has been made to maintain sufficient funding and personnel support for the key activities and programs of the OAS. Nevertheless, there are limits to what can be achieved with reduced resources. A number of anticipated results may take longer to achieve and some services and activities will have to be scaled back or reduced.

The availability of Specific Funds (e.g., in Governance & Democracy and Security) will continue to be a central element of the GS/OAS capacity to respond to key objectives of the Organization.

Additional financing avenues will need to be explored to resolve the growing gap between infrastructure needs and the availability of resources.

CAAP members will have additional opportunities to consider the impact of the proposed budget levels on specific areas and programs of the General Secretariat in their chapter-by-chapter analysis of the SG’s 2011 Budget Proposal, including feedback from area Secretaries and Directors.

The 2011 RF budget ceiling is set at $85.3 M. Hence, all proposals for upward budgetary adjustment must be accompanied by a proposal for an equivalent reduction elsewhere in the proposed budget.

The General Secretariat stands ready to provide further information and analysis to the CAAP as these are requested.

In Conclusion

1 proposed program-budget for 2011 overview and guide august 13, 2010 presentation for caap

Documents

budget document

budget resolutions

approved programbudget

proposed programbudget

e09 programbudget

regular fund programbudget

organization budget

budget proposal decision