1. program coordination activities · northridge hs – slab settlement investigation ... virco was...

DATE: May 1, 2020 TO: Kent Henson, Asst. Supt. of Support Services FROM: Jeff Kirtley, Owner’s Representative SUBJECT: 4C Bond Capital Improvement Program - Progress Report #5 – for April 2020 The following is a summary of actions and activities that have occurred related to the 4C Bond Capital Improvement Program in the last 30 days, and indication of activities that will occur in the coming months: NOTE: All meetings referenced herein were conducted via virtual/video conference format. Site activities discussed were conducted while adhering to District 6 protocols for the control of COVID 19.

1. Program Coordination Activities – The following items are meetings or other coordination items that are happening at district-level coordination:

D6/RLH Coordination Meetings, 4/2, 4/8, 4/15, 4/22, 4/29 - Reviewed current program/project

activities and in-District coordination for: COVID 19 Updates CDOT Property Assessment Commissioning contract and coordination FFE RFPQ review, interview, award and kickoff coordination Move services RFQP review, award and coordination Master Budget updates Brentwood MS – BEST grant application coordination and follow-up SCI Projects, Jackson ES & Martinez ES – Design, preconst., move, abatement and FFE

coord. McAuliffe K-8 – Design, preconst. and City of Greeley coord. New K-8 – AE RFQ review, interviews, award and property acquisition GCHS – Abatement preconst. coordination with boiler replacement GWHS – Design, preconst. and City of Greeley coord. Northridge HS – slab settlement investigation

Commissioning Services Kickoff Meeting, 4/3 – Iconergy has been engaged as Commissioning

(Cx) Agent for District 6 for the GWHS, New K-8, McAuliffe K-8 and Chappelow K-8 projects. A kickoff meeting was conducted to introduce Iconergy to D6 FM staff, review Cx services, base Cx scope and accepted Cx alternates and format for developing Owner’s Project Requirements (OPR). Meetings for specific project OPRs were scheduled for later in April.

Fixtures, Furnishings and Equipment (FFE) – On 4/17, three FFE planning/supplier firms were interviewed to provide FFE services to District 6, including BC Interiors, Officescapes and Virco. After assessing the interviews and scoring, and with consideration to the project scopes and schedules, Virco was awarded the opportunity to provided FFE to the SSCI (renovation) projects. For the new and significant addition projects (GWHS, New K-8, Madison ES, McAuliffe

District 6 – Bond Program Progress Report May 1, 2020

K-8 and Chappelow K-8), where architectural programming will work concurrent with FFE planning, District 6 has selected BC Interiors.

Citizen’s Bond Oversight Committee (CBOC) Meeting, 4/23 – The first CBOC was conducted with the following agenda: CBOC Purpose Charge of CBOC members CBOC members Introductions Bond sale overview Projects Update

Upcoming Coordination Activities

Weekly D6/OR Coordination Meetings Site/Project-specific meetings and activities (See detail further in this report)

2. Greeley West High School Replacement – GWHS Replacement will construct an 1,800 student High School, to be built on the existing GWHS campus, while the existing GWHS is occupied. Construction will begin late summer 2020. Upon completion and occupancy of the new facility (Summer 2022) the existing GWHS facility will be demolished to construct parking lots and other site improvements. The project is being designed and constructed through Design/Build delivery by Adolfson & Peterson (A&P) and Hord Coplan Macht (HCM). The target Design/Construction budget is $123.6M. Total project budget, including all other soft costs and owner contingency, is $136.6M.

Design and Preconstruction Services AP/HCM completed their preliminary development review submittal to the City of Greeley

(30% completion) and provided this submittal on 4/1. City staff returned comments to the AP/HCM team on 4/24. The AP/HCM team is developing responses to City comments, along with their next submittal (60% completion) due in May.

A&P continued subcontractor/trade partner interviews on several days throughout April and finalized selections of subcontractors from March interviews. The following subcontractors/trade partners have been selected: Wells Concrete – precast concrete; HME – structural steel; BSM Wall systems – masonry; Holsinger Drywall – exterior framing; Front Range Roofing – roofing/metal panels; Barbizon – theater; Rapid Fire Protection – fire sprinkler; US Engineering – mech / plumbing; Weifield – electric; National Network Services – low voltage; Connell Resources – earthwork/utilities; Environmental Landworks – landscape/irrigation. A&P coordinated several subcontractor tours, with D6 staff, at the GWHS site on 4/2.

A&P continued to facilitate mechanical system selection, with scope and cost options for displacement air/in-floor radiant and 4-pipe variable air volume systems. A tour of the UNC Campus Commons theater was arranged by UNC on 4/2, to review the use of displacement air in an auditorium setting. A meeting to review the system options was conducted on 4/7. A decision to utilize displacement air / perimeter in-floor radiant system in classroom wings and other select areas was made. Other areas will be served by a 4-pipe VAV system.

Bi-weekly OAC (Owner-Architect-Contractor) meetings occurred on 4/6 and 4/20. These meetings allow focused interaction between D6 Executive Cabinet/Facilities Management


leadership, GWHS leadership and the AP/HCM team. Bi-weekly OAC meetings will continue during design and will transition to weekly meetings during construction.

A Design Advisory Group meeting was conducted on 4/8. The DAG meeting focused on completion of the Programming phase and further development of the Schematic Design.

AP/HCM competed and submitted their Schematic Design submittal to District 6 on 4/24.

The facility is currently programmed at 272,500 SF. District 6 is in the process of reviewing the SD submittal and will be providing formal response to the AP/HCM in early May to note observations or requested changes as the design phase moves into Design Development. DD completion will occur in August, with several Construction Document packages being accelerated (i.e. earthwork, foundation) to target construction start-up in Sept 2020. Below are several images from the SD submittal:


A&P has provided a Cost Model for the SD package and estimates the project to cost

$121,997,928. This estimate includes design, construction Cost of Work (subcontractors/materials), General Conditions and construction management fees, and a design/escalation contingency of 5%. As the project transitions to construction and a Guaranteed Maximum Price (GMP), the design/escalation contingency will become a 2.5% construction contingency. The estimate also includes a summary of potential betterments or deductions (alternates) that the District could opt for to leverage the best value out of the project budget.

GWHS Geotechnical Investigation – Ground Engineering completed supplemental borings at

the site the week of 4/6 and provided their final geotechnical report on 4/24. No significant changes were noted from the preliminary borings and report. The facility can be supported on shallow conventional spread footing foundations with slab on-grade concrete floors.


Commissioning - Iconergy conducted their first OPR meeting for GWHS on 4/2. The OPR process establishes District goals for the project, primarily from an energy efficiency and management standpoint. The 4/2 meeting largely focused on mechanical and electrical systems. A follow up meeting for building envelope was conducted on 4/20. A follow up meeting for technology/low voltage/security was conducted on 4/30.

Xcel Energy - Energy Design Assistance (EDA) Program – The GWHS project has been

enrolled in the Xcel Energy EDA Program. The EDA Program provides a baseline energy-use assessment (though an independent engineer assigned by Xcel) by reviewing the project design and providing a follow-up assessment at the completion of the project. The final report will give indication if the facility is achieving energy use/reduction goals and provides a potential rebate from Xcel based upon the performance. An EDA Program Kickoff meeting was conducted on 4/29 with Xcel, their assigned engineer (Energetics), AP/HCM representatives and District 6 representatives. Discussed were Introductions, EDA Program Overview, Project Goals, Schedule, Design and Energy Efficiency Strategies.

3. McAuliffe K-8 – The McAuliffe K-8 Addition and Renovation project will construct several additions

totaling approximately 50,000 SF and renovate portions of the existing school, along with site improvements to improve parking and traffic flow. Construction will occur while the existing school is occupied, with renovation activities utilizing summer months. Construction will begin fall of 2020 with completion summer/fall of 2021. The project is being designed by Cuningham Group. Pre-construction and construction will be provided by CM/GC Sampson Construction. The target Construction budget is $22.0M. Total project budget, including design, other soft costs and owner contingency, is $26M.

Design and Pre-construction Services Weekly OAC (Owner-Architect-Contractor) meetings occurred on 4/2, 4/9, 4/16, 4/23 and

4/30. These meetings allow focused interaction between D6 Executive Cabinet/Facilities Management leadership, McA K8 leadership, Cuningham and Sampson teams. Weekly OAC meetings will continue during design and will transition to weekly meetings during construction.

On 4/3, Cuningham facilitated a meeting for mechanical system selection for the additions.

A Design Advisory Group meeting was conducted on 4/7. The DAG meeting focused on completion of the Programming phase and further development of the Schematic Design.

Cuningham competed and submitted their Schematic Design submittal to District 6 on 4/17.

The addition is currently programmed at 52,000 SF. District 6 is in the process of reviewing the SD submittal and will be providing formal response to Cuningham in early May to note observations or requested changes as the design phase moves into Design Development. DD completion will occur in late June, with several Construction Document packages being accelerated (i.e. earthwork, foundation) to target construction start-up in Sept 2020. Below are several images from the SD submittal:


VIEW FROM NORTH


On 4/9, representatives from D6, Cuningham and Sampson met to discuss relocation of

modular classrooms to accommodate construction. Several options were discussed, determining that the two wet modular do not need to be relocated, but the three east dry modulars will likely need to be relocated. Sampson is exploring an alternate approach that may prevent the need to relocate these modular but would extend the construction schedule a few months to complete the gym portion.

Several parking/traffic control plans have been developed and discussed with District 6 and

the City of Greeley. Fox Tuttle, traffic engineer, joined D6 and City of Greeley on a 4/20 meeting to review these options. There are still several options and variations in consideration, but a general concept includes creating a much larger parking lot north of the existing facility (main entrance also shifting to the north side of the building) that will handle a large volume of drop-off/pick up traffic and provide egress to 4th Street.

Preconstruction Services – With the SD submittal, Sampson has begun work on the SD

estimate. The estimate is due back to District 6 the first week of May.

Geotechnical Investigation – With the location of the additions identified, Ground Engineering has returned to the site and conducted supplemental borings, as a follow up to their initial subsurface investigation and report. A final report is expected from Ground in May. Prior site information and Ground’s preliminary report indicates the addition foundation will need to be a deep/drilled pier foundation with engineered floor system.

Commissioning - Iconergy conducted their first OPR meeting for McAuliffe on 4/27. The OPR

process establishes District goals for the project, primarily from an energy efficiency and management standpoint. A follow up meeting for technology/low voltage/security was conducted on 4/30.

4. New K-8 – A new 900 student K-8 facility is planned for a west-Greeley location TBD. Design will start summer 2020, construction is to begin early spring 2021, with completion and occupancy summer 2022. The target Construction budget is $49.5M. Total project budget, including design, other soft costs and owner contingency, is $59.0M.

Architect Selection – On 4/24, District 6 interviewed three Architect/Engineer firms for the New K-8 projects, including DLR Group, MOA Architects and TreanorHL. DLR Group was selected as the A/E for the New K-8. A New K-8 kickoff meeting is scheduled for 5/6. Further programming and Design Advisory Group meetings will be scheduled thought the summer months, with Schematic Design expected in Sept. 2020.

5. Madison ES Replacement – The existing Madison ES will be replaced with a new facility. Activities for the Madison ES Replacement project have not yet started, awaiting internal D6 programming discussions on retaining a K-5 at the facility vs. implementing a K-8 model. Design is anticipated to start in spring of 2021, construction starting summer of 2022, with completion and occupancy summer 2023. The target Construction budget is $55.5M. Total project budget, including design, other soft costs and owner contingency, is $67.0M.


6. Northridge HS – Northridge HS is scheduled for various renovations funded through the bond program. The target Construction budget is $10.1M, with an additional $1.5M in College and Career Readiness funds. Total project budget, including design, other soft costs and owner contingency, is $13.2M.

Geotechnical Investigation – Ground Engineering will be conducting subsurface investigation

at NHS to determine of floor slab movement can be expected to continue or if settlement has reached a static state. The investigation will include borings conducted both interior and exterior and will also include monitoring of movement gauges over the next 1-2 years. Determinations form this investigation will assist in determining he scope for floor slab repair and flooring replacement, one of the bond scope goals for NHS.

7. Greeley Central HS – GCHS is scheduled for various renovations funded through the bond program. The target Construction budget is $10.1M, with an additional $1.5M in College and Career Readiness funds. Total project budget, including design, other soft costs and owner contingency, is $13.2M.

Boiler Replacement – Boiler replacement and other mechanical improvements is scheduled to

begin in May. American Mechanical Contractors will be performing the work at a contract value of $530,130. The boiler replacement project will be preceded by asbestos abatement, removing the existing boilers, prior to replacement. The abatement work will be performed by Premier Environmental at a contract value of $81,070. All work is scheduled to be completed summer 2020.

8. Safety, Security and Capital Improvement Projects (SSCI) – The bond scope includes $53.7M for safety, security and other capital improvements. The funds are distributed in various amounts to each of the District’s ES, MS, HS and other educational facilities. These projects have been phased over the next 4-5 years, with Phase I – Jackson ES and Martinez ES occurring 2020.

Phase I – Jackson ES and Martinez ES – Improvements at these schools will include the construction of secure entry vestibules, replacement of door hardware, replacement of flooring and asbestos abatement, where necessary to accommodate these improvements. The projects are being designed by GSG Architecture. Pre-construction and construction will be provided by CM/GC McCauley Construction. The Jackson ES target Construction budget is $1.05M, with an additional $500K in College and Career Readiness funds. Total project budget, including design, other soft costs and owner contingency, is $1.76M. The Martinez ES target Construction budget is $1.2M, with an additional $500K in College and Career Readiness funds. Total project budget, including design, other soft costs and owner contingency, is $1.93M. Weekly OAC (Owner-Architect-Contractor) meetings occurred on 4/7, 4/14, 4/21 and 4/28.

These meetings allow focused interaction between D6 Facilities Management leadership, Jxn/Mtz leadership, GSG and McCauley teams. Weekly OAC meetings will continue during design and will transition to weekly meetings during construction.

Door assessment was performed by GSG and D6 on 4/9 and 4/14. The condition and function of each door, frame, hinges and hardware were assessed, catalogued on a door schedule and prioritization determined for repair or replacement of these items.


Flooring products, patterns and colors were reviewed through several meetings in April. On 4/28, meetings were held with each building Principal to finalize selections.

Proposals were received from moving companies after a project walk on 4/7. Workspace Innovations is the selected moving company and will provide labor for the upcoming move effort. Packing supplies were ordered and delivered to D6 on 4/24. On 4/28, a meeting was conducted with building Principals to finalize a packing/moving plan and schedule. The plan will generally accommodate staff packing, in small personnel groupings, over the first few weeks of May. Movers will empty room contents May 18-22, to accommodate schedules for asbestos abatement and summer renovations.

GSG provided an 80% progress Construction Document set for review and preliminary

pricing by McCauley. Preliminary pricing should be made available by McCauley by 5/12. Final CDs are due from GSG by 5/15 and final GMP back from McCauley by 5/22.

Virco has performed inventory and assessment of existing FFE at each of the schools and

will be providing a proposal for FFE replacement. The replacement scope will include tiered prioritization, based upon the condition assessment/inventory.

In the coming month, packing and moving will be completed and asbestos abatement

started. Mobilization and early construction activities may commence by late in the month.

Phases II thru V – These projects are planned for 2021 -2025. GSG is engaged for design of Phases II and III. Phase II design will begin in late 2020.

9. Master Budget Summary –Total funds available remains at $457,601,586, including the initial bond amount of $394,364,999 and funds generated by bond premium of $63,236,587. New contract/encumbrance amounts have been entered for GWHS AP Amendment 2 – Sub Preconst. Services (Acct 1A) and Commissioning (Acct 4). Monthly invoices were summarized on the Draw Summary sheet, submitted to D6 for payment, and logged in the Master Budget. Program funds expended to date total $1,309,961.

Our next Progress Report will be delivered to District 6 in early June 2020. Thank you for the opportunity to serve as the Owner’s Representative for this Bond Program. Please contact me if you have any questions regarding this Progress Report or upcoming activities. Sincerely,

Jeff Kirtley Owner’s Representative

1. program coordination activities · northridge hs – slab settlement investigation ... virco was...

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