1

Matakuliah : G0374/Business Writing

Tahun : September 2006

Report WritingFormat

FrequencyParts of Reports

LayoutLanguage

Pertemuan 10

2

• Informal report intended for in-house use

• Formal report intended for national public

distribution.

Format

3

Format

• Consists entirely of text.

• Consists of statistics.

• Consists of a combination of prose, tables,

charts and graphs

4

The Frequency

• Submitted one time only

• Submitted routine (weekly, monthly,

quarterly, etc)

5

Parts of Formal Reports

1. Title page

2. Table of Contents

3. Introduction

4. Summary

5. Body

6. Conclusion

7. Recommendations

8. Appendix

9. Bibliography (if necessary)

6

Lay out

• To ensure that all reports project the same

‘brand image’.

• To assist the author, the person preparing

the report if other than the author/the

reader, all of whom will be able to work

more easily and more efficiently.

7

Layout

• Margins

• Paragraph

• Headings

• Numbering of diagrams, tables and

appendices

• Spacing

8

The Style of Language

• Clear

• Succinct

• No extra phrases

9

Choice of words

• Familiar word to the far-fetched

• The concrete word to the abstract

• Prefer the short word to the long

• Prefer the Saxon word to the Romance

• Prefer the direct word to the circumlocution

• Prefer transitive verbs in the active voice

• Be sparing in the used of adjective

10

Preparing the Manuscript

1. Use standard manuscript form

2. Number every page

3. Leave enough white space

4. Use lots of headings and subheadings

5. Pay attention to paragraphing

6. Be sure to footnote information

7. Proofread your report

8. Bind the finished manuscript securely

11

12

13

Figure 1.1Stages in Report preparation. Although pratical work May occupy more than three-quarters of the time, this work must be planned to fit into The overall framework of the project and geared to the production of relevant information