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Maintaining PBS Momentum

Monthly PBS Coaching MeetingModule M – 2013

DC/District Name Here

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PBS in ReviewIn the beginning…

• PBS was NEW• The team had PASSION• There was excitement, enthusiasm and new ideas

As time went by…•Enthusiasm waned•Burnout ensued

•The team felt overworked, overwhelmed, over-committed

What Happened???Does this story ring true for your PBS team?

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Getting Back the Momentum

Sustaining PBS Momentum and the Benchmarks ofQuality (BoQ)

1. Administrative Commitment • Items 1, 16, 28

2. Effective PBS Leadership Team • Items 2-3

3. Staff Commitment and Participation • Items 4-6, 16, 21, 28, 33, 35-38, 40, 49

4. Student Buy-In and Involvement • Items 27, 33, 38, 40, 46, 49

5. Family Participation and Support • Items 34, 41

6. Regular Data Review• Items 13-16, 49-53

7. Planning for Next Year

Have a copy of the BoQ available for each Coaching Facilitator

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Administrative SupportSchool-Based Administration (BoQ 1, 16, 28)

1. Clearly committed to PBS implementation 2. Attends all PBS meetings3. Discusses PBS activities, data and progress at every staff

meeting4. Provides time and resources for PBS team to function effectively5. Ensures and supports staff involvement in PBS implementation6. Encourages family participation in PBS activities

Discussion – What Happened?1. What Administrative supports have been most beneficial for

effectively implementing PBS on your campus? 2. In what areas would you like additional Administrative support?3. What district supports might help address those concerns?

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Effective PBS Leadership Team

Maintaining a Healthy PBS Team (BoQ 2-3)1. Established group norms2. Ground rules developed and regularly reviewed3. Roles/responsibilities assigned and rotated across all members 4. New team members recruited yearly and provided training5. Experienced team members paired with new members6. Shared goals developed and reviewed7. Team members ‘recommit’ to PBS every year

Discussion – What Happened?1. What strategies have been effective in maintaining a healthy PBS

team?2. What barriers may be hindering a healthy PBS leadership team on

your campus? 3. What administrative or district supports might help eliminate those

barriers?

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Sustaining Staff SupportStaff Commitment (BoQ 4-6, 16, 21, 28, 33, 35-38, 40, 49)

1. Keep PBS novel and a priority across campus2. Secure staff input on all aspects of PBS implementation (ownership)3. Written process and procedures make PBS implementation easier (i.e.,

lesson plans, expectations and rules posted, reward and consequence systems well-defined, etc.)

4. Acknowledge staff for their participation and investment in PBS5. Provide regular PBS updates (data, progress, student outcomes)

Discussion – What Happened?1. What strategies have been effective in maintaining staff buy-in?2. What have been some barriers for maintaining staff commitment ?3. What are some possible strategies to address those barriers?4. What administrative or district supports might be helpful in eliminating

those barriers?

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Student and Family Involvement

Students (BoQ 27, 33, 38, 40, 46, 49)1. Input on rewards and activities2. Member of the PBS team or student

PBS sub-committee3. Participate in promoting PBS

implementation on campus (Morning News, school paper)

4. Public recognition of behavioral achievements

Family (BoQ 34, 41)1. Encourage family input on rewards and activities2. Member of the PBS team or PBS sub-committee3. Participate in promoting and support PBS activities and events4.Public recognition of family involvement in PBS

Discussion – What Happened?1.What strategies have been successful in securing student and/or family involvement and support in PBS activities?2.What are some barriers to obtaining student and/or family involvement in PBS?3.What district or administrative supports might be helpful in reducing those barriers?

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Regular Data ReviewData Review and Reporting (BoQ 13-16, 49-53)

1. Supports program development and implementation2. Provides visual means to display behavior data

outcomes and implementation fidelity 3. Avenue to solicit input from staff on areas of growth

and areas in need of additional support4. Conduct staff, student and family surveys

• Participatory program evaluation model = Ownership• Strengthens staff buy-in• Focuses efforts on problem areas• Identify activities and/or intervention strategies

5. Leads to PBS Action Plan interventions

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Florida’s RtIB Database

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Florida’s RtIB Database

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Florida’s PBSES Database

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Florida’s PBSES Database

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Florida’s PBSES Database

Time Regained with PBShttp://www.pbismaryland.org .... “Cost/Benefit Worksheet”

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Maintain Momentum Using Data

Review District-Level Data 1. Insert behavior and implementation data across the district 2. Analyze district data in advance of meeting for trends,

successes, areas in need of additional support3. As a group, discuss data graphs and trends

Review Individual School Data1. Option 1: Have schools bring individual data to meeting

• Specify what data graphs you want them to bring

2. Option 2: Pull school data for each school prior to meeting• PBSES: PIC, BoQ, ODRs/100, ISS/OSS/100, Attendance, etc.• RtIB or District behavior database: Average referrals/day/month,

referrals by grade, problem behavior, etc.

As a group, analyze and discuss data for trends

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Celebrate

Discussion1. Brainstorm ways to effectively share year-end

data with staff, students and families2. Share previous celebration activities/events3. Brainstorm additional ways to celebrate

successes at the school level. At the district level

No Magic Solutions Success !!

Hard Work

Collaboration

DELEGATIO

N

TEAM Work !!

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Planning for Next Year

Possible Next Steps1. Determine day/time for next year’s monthly PBS meetings2. Schedule work time during pre-planning days3. Secure Administrative support for meeting and planning

times4. Brainstorm ways to obtain staff, family, and student input5. Ensure avenues for open, honest, effective

communication to take place6. Determine how you will share data and obtain feedback

• Who will pull and present the data• When will the data be shared• How will the data be presented – graphs, ppt., email, posted, etc.

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Action Plan Development

Discussion1. Make sure coaching facilitators bring their PBS

Action Plan to the meeting2. Based on the responses to the questions posed

during this meeting, have coaching facilitators begin developing action plan steps for next year to address areas in need of support

3. Share final thoughts4. Address questions5. Next meeting?

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Contact Information and Resources

FLPBS MTSS Project• Phone: (813) 974-6440• Fax: (813) 974-6115• E-mail: flpbs@fmhi.usf.edu• Website: http://flpbs.fmhi.usf.edu• Facebook: www.facebook.com/flpbs• FLPBS on Twitter: www.twitter.com @flpbs

OSEP TA Center on PBIS• Website: www.pbis.org

Association on PBS• Website: www.apbs.org