1 govt. of the punjab

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Name and Signature of Bidder with official stamp Dated:

Govt. of the Punjab

Technical Education & Vocational Training Authority (TEVTA)

BIDDING DOCUMENT FOR

“ANNUAL REPAIR/SPECIAL REPAIR WORKS”

GOVT. COLLEGE OF TECHNOLOGY, RAWALPINDI TO BE MADE UNDER

SINGLE STAGE ONE ENVELOPS PROCEDURE- 2021-22

Package Name: AR/SR Works GCT Rwp.

Method of Procurement Single Stage one envelope

Last date of issuance of bidding Documents: 18-09-2021

Last Date & Time of Receipt of Bids 18-09-2021 11:00AM

Opening Date & Time 18-09-2021 11:30AM

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BIDDING/ TENDER DOCUMENT/ITEMS

INVITATION TO BID As per rule- 12(1) of Punjab procurement rule 2014. The bids/tender has been uploaded on PPRA websites.

www.ppra.punjab.govt.pk

FORM OF BID

Name of Firm: ________________________________________________________________________

____________________________________________________________________________________

NTN # :_____________( please attach copy) PEC # :______________( please attach copy)

GSTN# :_____________( please attach copy) Punjab C&W/all other Govt. registrations# :_( please attach copy)

Phone No (office):____________________________ Mobile: __________________________________

Name of Authorized person: ______________________________________________________________

CNIC#:_______________________________________________________________(Please attach copy)

Earnest money CDR No.______________________ ___ Date: __________________________________

Amount : 98,617/- Name of Bank: ________________________ City: _______________________

TENDER PRICE:- By Hand: Rs.500/- By Post/Dak: Rs.750/-

Govt. of The Punjab

T E V T A

Govt. College of Technology, Rawalpindi

TEL: 051- 4907706

Email: gct.rwp@gmail,com

http://www.ppra.punjab.govt.pk/

mailto:gct.rwp@gmail,com

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BIDDING DOCUMENTS Annual Repair/Special Repair GCT Rwp

1. SCOPE OF WORK

Scope of work includes Works (AR/SR) at GCT Rawalpindi as per specifications.

(Detailed Estimate/TS estimate attached).

2. TENDER ELIGIBILITY / CRITERIA

Eligible Bidder is a Bidder who:

1. Registration with tax authorities and active tax payer.

2. Approved Contractor/Firms having valid/active income Tax and Pakistan Engineering

Council (PEC) registration Certificates Punjab C&W/all other govt. registrations (2021-

22) permissible under PPRA rules 2014.

3. Affidavit on stamp paper indicating that company is not blacklisted / delisted by any

Government, Semi Government, and Autonomous body, Special Institution or

regulatory Body (Sample Enclosed).

4. Well Reputed/Experienced Firm.

5. Valid copy of CNIC of Contractor.

6. Updated/valid renewal of PEC license & NTN Certificate

7. Valid Punjab C&W/all other Govt. registrations (2021-22).

8. The Contractor/ firm must be GST & NTN Registered. In case of exemption, proof should accompany the quotations.

9. The contractor should be registered with Punjab Revenue Authority (PRA) & active, if contractor is inactive/unregistered with PRA, the 16% PRA will be withheld from the contractor bill.

10. Attested copies of TAX registration and Certificates must be attached with the tender documents. Note: Verifiable proof for all the above shall be mandatory. Non-submission may

cause disqualification of the bidder for further process.

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3. TERMS AND CONDITIONS

(1) The firm/contractor should offer rates, a s p e r M R S , F i n a n c e D e p a r t m e n t

P u n j a b , 0 2 n d B i a n n u a l , 2 0 2 0 ( w . e . f 0 1 - 0 7 - 2 0 2 0 t o 3 1 - 1 2 - 2 0 2 0 )

available on website of Finance Department Govt. of the Punjab, on the enclosed

detail of AR/SR work.

(2) Tender Form Fee (Rs. 500/-) is non-refundable.

(3) The bids deposited without or less bid security as mentioned in the tender notice will

not be processed.

(4) The AR/ SR Committee may reject all bids or proposals at any time prior to the

acceptance of a bid or proposal without assigning any reason thereof. The AR/ SR

Committee will not be bound to award the contract to the lowest or to any other

tenderer.

(5) The AR/SR committee shall upon request communicate to any bidder the grounds

for its rejection of all bids or proposals but shall not be required to justify these

grounds.

(6) The AR/SR committee shall incur no liability, solely by virtue of its invoking sub rule

towards the bidders.

(7) Time of completion of work is 120 days.

(8) Offer/Bid will remain valid for 180 days from the date of opening of tender.

(9) The bidders shall be promptly informed about the rejection of the bids if any.

(10) The contractor / firm will complete the AR/SR work according to the specification and

Terms / Conditions mentioned herein the tender form, otherwise contract will be

cancelled and Security will be forfeited.

(11) In case of any cutting, erasing and amendment in the tender forms. Then bid will

not be accepted.

(12) The decision of the Annual /Special Repair committee will be final and can’t be

challenged in the court of law.

(13) Any public representative / Journalist can observe the Tender opening process.

(14) AR/SR work has to be completed in accordance with the specifications and drawings

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and within given time period. AR/SR work has to be completed within the allocated

time period.

(15) The total amount of completed AR/SR work should not exceed the estimated

amount.

N o t e : The payment of exceeded work will not be made.

(16) Best quality material/items have to be used for AR/SR work according to the

specification as mentioned in the detailed estimate. No sub-standard material/items

should be used.

(17) The department will not accept any responsibility for loss to the firms/contractors due

to interruption of work as a result of shortage/delay in the supply of labor, materials

and machinery required for completion of AR/SR work or some calamity.

(18) Firm/contractor should not sublet the work.

(19) All essential equipment and material should be arranged by the firm/contractor.

(20) The AR/SR committee or nominated officer/official can monitor/check quality of

material/items being used, quality of AR/SR work done at any time, and can stop

the AR/SR work if quality of material/items being used or quality of AR/SR work is

found sub-standard.

(21) If the firm/contractor fails to complete the work due to any reason, the work order will

be cancelled and no payment will be made of the work already completed/done.

(22) The AR/SR committee can increase or decrease the measurements of work and

quantity of items, keeping in view the requirement of the institute.

(23) The contractor will submit detail bill duly prepared in accordance with the MRS rates.

Payment will be made entirely on the basis of actual work done, after verification.

(24) The contractor will be responsible for work quality in accordance to the specifications

and if work found substandard/imperfection then all the responsibility for its

correction fixes upon the contractor on its own.

(25) No work will be done on Sunday without the sanction in writing of the AR/SR

committee.

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(26) All assessments and procuring procedure i.e., receiving, opening, awarding etc will be

governed by the Punjab Procurement Rules (PPRA) 2014 and its amendment time to

time.

(27) The 10% Security will be deducted from the bill (Running/Final) of the contractor,

which will be returned after expiry of successful performance period.

(28) Any lowest bidder, whose bid will be below than 05% of the TS estimated cost, shall

have to deposit the difference amount between the estimated cost and rate quoted

by the bidder as (quality control gurantee/additional performance security, which

will be returned to the contractor on the successful completion of work vide Govt. of

Punjab Finance Department Notification No. RO(Tech) FD-1-2/83 VI(P) dated 24-01-

2006 read with RO(Tech) FD-1-2/2010 dated 04-09-2012. Failure to deposit the

additional performance security within 15 days after the approval of tender rates

will result in forfeiture of earnest money without any further notice.

(29) The tendering process of AR/SR work and payment will be made according to PPRA

rules, 2014 through cross cheque after deduction of necessary Govt. taxes etc.

(30) The firm/Contractor will must bring/attach PEC Registration, registration from any

Govt. Body, NTN certificate, CNIC copy of contractor, Bank statement for the last six

(06) Months and report of previously completed similar works on the time of Tender

opening.

(31) The work shall be in conforming the specifications of Punjab Building Department.

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GENERAL TERMS & CONDITIONS

1. Scope of Work

Scope of work includes AR/SR as per detailed estimate/T.S estimate.

2. Procurement Procedure and Method of Procurement

Single stage one envelope bidding procedure (Percentage rate bases) will be adopted.

3. Validity of Bids

The bids shall remain valid for a period of 90 days from the date of

opening of bids. Further extension if required be obtained as per Punjab

Procurement Rules 2014.

4. Currency Firm and final rates should be quoted in PAK Rupees. 5. Govt. Taxes

The total quoted price must be inclusive of all applicable taxes as per

prevailing Govt. rules & duties in Pak Rupees.

6. Preparation of bids/ Proposals

Proposal / bid must be prepared as per instructions of bidding

documents. The bid / proposal should be properly page numbered along

with index. Separators should be used for differentiation of various

documents.

7. Rates on the Form of Bid

Rates should be quoted on the attached prescribed Form of Bid. Bidder

shall fill all Blank columns of the Form of Bid.

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8. Alternative Bids

More than one bid / offer / tender of a package will not be considered

from the same bidder. Further, alternative bid / bids of an item / items

will not be considered and the bid shall be liable to be rejected.

9. Acceptance of Arithmetical Errors

In case of discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the correction of the errors, its bid will be rejected and its bid security will be forfeited.

10. Verification

Procuring agency can verify any or all documents / information

submitted by the bidder. In case of bogus documents and wrong

information the same would not be considered and the bid shall be

liable to be rejected.

11. Submission of Bids

The interested bidders should submit bids of the complete package on

the basis of “single stage one envelope procedure”. All bids must be

received in the office of Principal (GCT Rawalpindi) within due date and

time as mentioned in the Invitation to Bid / Advertisement.

12. Opening of Bids

Bids will publically be opened by the Procurement Committee of GCT,

Rawalpindi in the presence of bidders or their representatives who may

choose to be present, as per date, time and venue mentioned in the

advertisement / invitation to bid.

13. Evaluation & Award of Contract and Procurement Order:

Contract will be awarded by following lowest competitive rates as per PPRA Rules 2014.

Any lowest bidder, whose bid will be blow than 5% of the TS estimated cost, shall have

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to deposit the difference amount between the estimated cost and rate quoted by the

bidder as (quality control gurantee/additional performance security, which will be

returned to the contractor on the successful completion of work vide Govt. of Punjab

Finance Department Notification No. RO(Tech) FD-1-2/83 VI(P) dated 24-01-2006 read

with RO(Tech) FD-1-2/2010 dated 04-09-2012. Failure to deposit the additional

performance security within 15 days after the approval of tender rates will result in

forfeiture of earnest money without any further notice.

14. Rejection of the Bid Bids will be rejected in case of the following: 1. Received after due date and time.

2. Bidding documents are unsigned / unstamped.

3. The bid is conditional.

4. The bid is from a bidder who is black listed, by any Government /

Semi-Government Department / Autonomous Bodies in any part of

Pakistan

5. The bid is received by telephone/ telex/ fax/ telegram/E-mail.

6. Offering partial scope of work / incomplete bids

7. Bid Security is not attached with the bid OR lesser in amount than

required OR not in favor / name of Principal GCT Rawalpindi.

8. If the bidder is not on active tax payer list of FBR.

9. Not having valid PEC registration. Renewal Case will also be

rejected.

10. Not Valid registration Certificates (Punjab C&W/ all other

registration 2021-22) permissible under PPRA rules 2014.

15. Payment Mode Payment will be made through cross cheque to the successful bidder on

monthly basis after deduction of all taxes as per Government rules.

16. Taxes GCT Rawalpindi shall deduct all applicable taxes at the prevailing rate prescribed by the Govt., from all payments submitted by the contractor.

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Change in the rate of tax announced by the Govt. from time to time will be applicable. 17. Bid Security

All bids accompany the bid security @ 05% as demanded in the

invitation to bid in the form of CDR / DD / PO / Banker’s cheque in favor

of Principal GCT Rawalpindi. In case of withdrawal of bid after opening

of bids, the bid security will be forfeited.

18. Release of Bid Security

Bid Security of unsuccessful bidders will be released after singing of

contractor agreement with the successful bidder.

19. ARBITRATION In case of any dispute between the procuring agency and the contractor

after the procurement contract, the dispute should be resolved through

Arbitration.

20. BLACK LISTING The procuring agency may, for a specified period, debar a bidder or

contractor from participating in any public procurement process of the

procuring agency, if the bidder or contractor has:

(a) Acted in a manner detrimental to the public interest or good practices.

(b) Consistently failed to perform his obligation under the contract.

(c) Not performed the contract up to the mark; or

(d) Indulged in any corrupt practice.

Black listing mechanism will be followed as per Punjab Procurement Rules 2014. 21. COMMUNICATION

In case of any problem regarding preparation and submission of bids,

Principal GCT Rawalpindi may be contacted

__________________________________________________

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AFFIDAVIT It is certified that; (Bidder Name) (Address) Having NTN.No._______________________ and PEC/ Punjab C&W / any other govt.

registration No. _______ ____ has neither been ever black listed by

any Govt/Private Agency/Institution in any respect, neither been ever declared as Bankrupted

by any Financial Institution nor indulged in any litigation with any Govt. /Private

Agency/Institution/Financial Institution regarding any Civil Works. And we have read and

understand all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this

Tender Document.

Name: _____________________________________________

In Capacity of_______________________________________

CNIC: ____________________________________________

Signature__________________________________________

Stamp:

Date_________________________ Note: This affidavit must be submitted on legal stamp paper of Rs. 100/-

Sr# Description unit QTY Unit Rate Amount Amount in words

1 Distempering old surface:-two coats Sft 18240

2 Scraping:-Ordinary distemper, oil bound distemper,or paint of wall. Sft 16848

3 Distempering old surface:-one coats Sft 139451.3

4 Painting doors and windows, any type:one coat Sft 15736

5 Providing and fitting, chromium plated or brass oxidised, swan neck cock 15 mm (½") dia.single way Each 66

6 Providing and fixing chromium plated bib cock:-1.5 cm (½") Each 61

7Providing and fitting glazed earthen ware water closet, squatter type (Orisa pattern), combined with foot rest.(white)

Each 25

8 Providing and fitting "P" trap:-10 cm (4") glazed. Each 25

9 Glazing with panes (16 oz. to 18 oz.)using deodar wooden fillets and putty Sft 64

10Cement concrete plain including placing,compacting, finishing and curing complete (including screening and washing of stone aggregate): Ratio 1: 2:

4 cft 519

11Providing and fitting plastic made low down flushing cistern 13.63 litre (3 gallons) capacity, including bracket set, copper connection, etc.

complete.whiteEach 30

12 Dismantling cement concrete 1:2:4 plain. cft 175.8

13 Dismantling glazed or encaustic tiles, etc. Sft 820

14 Coloured glazed tile dado (6"x6"¼") (6mm) thick in pigment over 1:2 cement, sand mortar 3/4"(20mm) thick, including finishing. Sft 468

15Supply and erection of PVC pipe for wiring recessed in walls including inspection boxes, pull boxes, hooks, cutting jharries and repairing surface, etc.,

complete with all specials. 40 mm i/dRft 390

16 Supply and erection of flouresent tube light rod (40 watt) Each 81

Name & Signature of Bidder with officail Stamp

Dated:

"BID SCHEDULE"

AR/SR WORK GOVERNMENT COLLEGE OF TECHNOLOGY,RAWALPINDI (2nd Bi-Annual,2020)

17 Supply and erection of switches 5 Amp :piano type Each 45

18 Supply and erection of 3 pin. 5 Amp wall socket. Each 56

19 Supply and fitting of regulator knob with shaft and plate of electric fan regulator. Each 67

20 Supply and fitting of capacitor 2.2 uF, for ceiling fans. Each 53

21 Spraying anti-termite liquid mixed with water Sft 4500

22 Providing and fixing sliding bolt to doors: iron sliding bolt, 12" (300 mm) long Each 44

23 Extra cost of labour and material for red oxide pigment in cement pointing to match with the colour of bricks.(Including repair work of gutka at different

height of college building)Sft 50260

24 Laying, cutting, jointing, testing and disinfecting cast iron pipe line on wall, with flanged and flanged joints,complete in all respects:- 5" (125 mm) i/d

(At different height of college building)Rft 210

25

Providing and laying prepolished porcelain tile "master or eq" granite with dry / wet / venied application, dww series (light color) class sb, 16"x16" size

over a bed of 3/4" thick c/s plaster 1:2, i/c filling joints with white cement mixed with matching pigment complete in all respect as approved by the

engineer incharge (for dado) ....... (Non Schedule/MRS)

Sft 307

26 Rubbing and polishing old grit/ mosaic floor, including repairing voids, uneven surface, complete in all respects. Sft 390

27Providing, laying, cutting, jointing, testing and disinfecting G.I. pipeline in trenches, with socket joints, using G.I.pipes of B.S.S. 1387-1967 complete in

all respects, with specials and valves. ¾" i/d (20 mm) 3.25mm thick (Medium quality)Rft 410

28 Painting old surfaces:- Painting guard bars, gates of iron bars, gratings, railing (including standards, braces etc.) and similar open work: first coat Sft 7335

29 Colour washing on old surface,one coat Sft 36960

30

13/8"(35 mm) thick mosaic flooring, consisting of 3/8"(10mm) mosaic topping of one part of cement and marble powder in the ratio of 3:1 and two parts

of marble chips,laid over 1"(25 mm) thick flooring of 1:2:4 cement concrete

including rubbing and polishing complete :-using grey cement

Sft 480

31 Cost of old material item at serial# 5 & 6 (Deduction)

Total amount after deductions

Name & Signature of Bidder with officail Stamp

Dated:

Total amount

ADD PRA Tax (16%)

GRAND TOTAL