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Excel Spreadsheets

Excel is software that lets you create tables, and calculate and analyze data. This type of software is called spreadsheet software. Excel lets you create tables that automatically calculate the totals of numerical values you input, print out tables in neat layouts, and create simple graphs.

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Spreadsheets

• A Row is a group of cells that run horizontally. Rows are numerically labeled• A Column is a group of cells that run vertically. Columns are alphabetically labeled.• Cells are the intersection of a Row and Column• Cells are identified by first stating the intersecting column letter followed by the intersecting Row number• For example, B2 is an example of a cell address

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Excel SpreadsheetSpreadsheets consist of columns (vertical) and rows (horizontal)

A B C D

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2

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ROW (Horizontal)

COLUMN (vertical)

The intersection of a row and column is called a CELLLetters indicate COLUMNS and Numbers

indicate ROWS

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Excel CHARTS

Charts are used to present information so that it can be quickly and easily understoodBar and Column Charts-Show values of data and allow comparison between categoriesPie Charts-Show values of data and allow comparison to the whole-The area of each slice represents the fraction of the wholeLine Charts-Show the relationship between values-They can be used to show the rate of change

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Types of Charts

Column or Bar Graph

Line Graph

Pie Graph

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Chart Components

Legend

Category Axis (X-axis)

Chart Title

Values Axis(Y–axis)

Category Labels

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Bike Sales(Creating a chart)

Steps1.Enter this data into Excel2.Select all of the 8 cells3.Select the Charts Tab along the top toolbar4.Select Line Graph5.Excel will create the graph below6.Edit the title by clicking on it and type in Bike Sales

Month Sales

June 150

July 76

August 43

Excel 2010 Mac version instructions. For Excel 2010 (Microsoft PC version) refer to next slide.

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1. Highlight the 3 Numbers2. Select Insert – Line3. Excel will create a Line

(graph)

Excel 2010 Microsoft PC version Instructions

The next 3 slides will explore several features in Chart Tools…

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Chart Tools - Design

Change Chart Type, Switch Row/Column and change Styles

Change Chart Type, Switch Row/Column and change Styles

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Chart Tools - Layout

Change/Add Chart Titles, Axis Titles, Legend and Data

Labels

Change/Add Chart Titles, Axis Titles, Legend and Data

Labels

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Format Fill, Line and Text styles and colors on

the graph

Format Fill, Line and Text styles and colors on

the graph

Chart Tools - Format

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Creating a Bar, Line and Pie Graph

1. Type the above information into Excel2. Make a Bar Graph of iPad Sales3. Make a Line Graph of Laptop Computer Sales4. Make a Pie Graph representing all devices sold in March

BestBuy Sales

     

       

  January February March

iPad 70 120 90

iPhone 130 90 60

Laptop Computer 15 22 28

Video Game 60 30 10

Cell phone 52 40 20

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Adding up numbers in cells

Craves Candy Company

Monday Tuesday Wednesday

Truffles 4 6 3

Fudge 2 2 1

Candy 6 5 9

Chocolate Bars

9 8 9

Cookies 6 6 7

Steps1.Select the cells you want to add2.Select Formulas from the top toolbar3.Select AutoSum 4.Select SUM5.Excel will add the numbers in the cells and display the total in the appropriate cellNote: you can also choose Average, Max or Min under AutoSum

Task: Type the above information into Excel and practice adding up the total number of sales for each day

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SUM, AVG, MAX, MIN

SUM Adds all numbers in a range of cells

AVG Calculates the Average of all numbers in a range of cells

MAX Gives the Largest number in the range of cells

MIN Gives the Smallest number in the range of cells

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Adding numbers in cells

Type this formula into cell C7 to add cells C4, C5 and C6

=sum(C4,C5,C6) then press the enter key

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Finding MAX, MIN and AVERAGE

To find the max, min and average of cells C4, C5 and C6 use these formulas…

=max(C4,C5,C6)

=min(C4,C5,C6)

=avg(C4,C5,C6)

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Finding MAX, MIN and AVERAGE

Task

In cell C7 put the formula to find the maximum number in the range of the 3 numbers

In cell C8 put the formula to find the minimum number in the range of 3 numbers

In cell C9 put the formula to find the average of the 3 numbers.