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Employee Hiring and Processing Infotypes

Common Date Specification Types

01 Anniversary Date

02 Appointment Date

03 Original Hire Date

04 Prior PID Date

05 Seniority Date

07 Unbroken Service Date

08 WMS Review Date

13 Prsnl HolidayElgblty

Commonly Used Infotypes

Infotype Name Infotype # Information Included

Actions IT0000 Hire Action and Reason, Position, Personnel Area

Organizational Assignment

IT0001 Position, Job, Contract Status

Personal Data IT0002 First Name, Last Name, SSN, Date of Birth

Addresses IT0006 Street No., Telephone #

Planned Working Time IT0007 Work Schedule, Employee Percent

Basic Pay IT0008 Salary, Next Increase Date

Contract Elements IT0016 State service status

Monitoring of Tasks IT0019 Task Types, Task Dates

Education IT0022 Institute, Training, Certificates

Date Specifications IT0041 Important employee dates (Anniversary, Seniority)

Additional Personal Data IT0077 Ethnicity, Disability, Veteran Status

Last Updated: January 2008

Planned Working Time infotype (0007) -

Additional Time Date ID Field

00 Normal Leave Accrual

01 No Leave Accrual

02 Sick Leave Accrual Only

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PA40 – Personnel Actions

New Hire

Change of Status

Concurrent Employment

Appointment Change

Quick Hire

Separation

Rehire

Paid Leave of Absence

Unpaid Leave of Absence

Return from Leave of Absence

Common Appointment Change Reasons for Actions

03 In-Training Appointment

04 WMS Acting Appointment

10 Classified to Exempt

11 Complete In-Training Level

12 Complete In-Training Series

13 Demotion - Disciplinary

18 Elevation

24 Exempt Appointment

25 Extend Probationary Period

26 Extend Trial Service Period

27 Extension of Temp/Nonperm Appointment

31 Realloc/Reclass Appointment

54 Status Change

58 Transfer Appointment

59 Non-Perm. Limited

62 Change in EESubgroup

63 Change in EEgroup

Common LWOP Reasons for Actions

11 LWOP –Educational

15 LWOP – L&I

16 LWOP – Leave w/o Pay

18 LWOP – Medical

23 LWOP – Suspension

26 LWOP - Maternity

Common Reasons for New Hire Actions

02 Probationary Appointment

03 WMS Acting Appointment

11 In-Training Appointment

12 Non-Perm. On Call

13 Project Appointment

14 Seasonal Appointment

18 Non-Perm. Limited

Employee Hiring and Processing Reason Codes

Common Separation Reasons for Actions

01 Abandonment of Position

07 Dismissal

15 Moving from Vicinity

20 Resign – Illness

21 Resign – Other

23 Retirement

29 Seasonal Separation

41 Term of Project

Last Updated: January 2008

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Employee Hiring and Processing Transaction Codes

Common Transactions Codes

PA10 Display Personnel File (display all infotypes in an employee’s file)

PA20 Display Infotype (display one infotype for one employee)

PA30 Maintain Infotype

PA40 Personnel Actions

Add transaction codes to your Favorites Menu1. Drill-down to the transaction code you wish to add.

2. Menu Bar Favorites Add, or click on the toolbar

3. The transaction is added to your Favorites Menu.

NOTE: You can also drag and drop transactions into your Favorites Menu.

Function Keys

(Create)Use to create new record information.

(Copy)

Use to update an existing record while maintaining history.

(Change)

Use to change an existing record.– Commonly for mistakes or corrections.

Available Resources

Customer Support website: http://www.dop.wa.gov/HRMS/Customersupport

OLQR: http://win-shrweb.dis.wa.gov/olqr/nav/index.htm

Last Updated: January 2008

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Employee Hiring and Processing Reports

Report Name Transaction Code Use

Actions Report ZHR_RPTPA457Use to identify what positions in the organization need to be filled and Identify new hires, transfers and/or separations within the organization.

Task Monitoring S_PH0_48000450Use to identify what tasks have been created on Monitoring of Task infotype (0019).

Reference Personnel Number

S_AHR_61016358Use to identify employees in the personnel area that have Reference Personnel Number (two or more personnel numbers).

Non State Employee Report

ZHR_RPTPA765

Use the report to show employee based data for employees in merit system 9.  Report shows position code, name, agency, county, job class, job title, current status and date effective, appointment date.

Flexible Employee Data Report

ZHR_RPTPAN02

S_AHR_61016362

Use to create ADHOC reports.

WMS Employee Report ZHR_RPTPA802Use to identify WMS employees in the agency and their information.

Personnel Actions Process

ZHR_RPTPA200Use to display types of Personnel Actions that were created.

Movement – Turnover Report

ZHR_RPTPYU26Use to identify employees who have transferred between agencies or sub-agencies

Last Updated: January 2008