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WEDDIN SHIRE COUNCIL

REQUEST FOR QUOTATION (RFQ)

RFQ Q3/2020: DRAINAGE UPGRADE – MARGARET & THIRD STREETS QUANDIALLA

Closing time and date for quotation: 12noon on Thursday 21th May 2020

Quotations should be titled as “DRAINAGE UPGRADE – MARGARET & THIRD STREETS QUANDIALLA - RFQ Q3/2020” and submitted

1) by post to:“THE TENDER BOXWEDDIN SHIRE COUNCILPO BOX 125GRENFELL NSW 2810”

OR

2) electronically to: [email protected]

OR3) in person at the Counter (Weddin Shire Council’s Administration Building, Corner of

Weddin and Camp Streets, Grenfell)

mailto:[email protected]

Weddin Shire Council RFQ Q3/2020 Drainage upgrade – Margaret & Third Streets Quandialla

CONTENTS

1. DETALS OF THE QUOTATION.................................................................................................................................... 2

2. SITE LOCATION........................................................................................................................................................ 2

3. DETAILS OF WORK REQUIRED.................................................................................................................................. 2

4. TIMING AND PRICE VALIDITY PERIOD...................................................................................................................... 2

5. QUOTATION LODGEMENT....................................................................................................................................... 3

6. EVALUATION........................................................................................................................................................... 3

7. JOB SPECIFIC REQUIRMENTS................................................................................................................................... 4

8. QUOTATION SUBMISSION SCHEDULE...................................................................................................................... 5

9. ENQUIRES AND FURTHER INFORMATION................................................................................................................ 8

10. CONTRACT DOCUMENTS....................................................................................................................................... 8

APPENDIX A: LOCATION PLAN................................................................................................................................... 10

APPENDIX B: INSTRUMENT OF AGREEMENT.............................................................................................................. 11

Request For Quotation: Drainage upgrade – Margaret & Third Streets Quandialla 1 | P a g e 1 0


TERMS

Principal - Weddin Shire Council Council - Weddin Shire Council Applicant/respondent - The person/organisation, who submits the quotation The contractor - Successful applicant selected for undertaking the work Superintendent - Director Engineering or his representative WH&S - Work Health & Safety RFQ - Request For Quotation RMS - Roads and Maritime Services WSC – Weddin Shire Council

1. DETALS OF THE QUOTATIONWeddin Shire Council (“Council”) seeks, by way of this RFQ, to identify a suitable contractor to upgrade the existing drainage system on Margaret and Third Streets Quandialla. Council’s Special Projects Engineer will assess the quotations based on the established evaluation criteria and submit a draft evaluation report to Director Engineering. A final evaluation report will be prepared by incorporating any comments made by Director Engineering. He will then either make recommendation to the Council at Council meeting based on the outcome from the evaluation report or approve directly. Following the approval, Council will enter into a contract with the contractor in accordance with this RFQ.

2. SITE LOCATIONWeddin Shire Local Government Area is located in the central west region of New South Wales. Quandialla is one of the villages in Weddin Shire and located approximately 345Km West of Sydney and 185Km North of Canberra. A location plan is attached in Appendix A.

3. DETAILS OF WORK REQUIREDThe works will involve the removal of existing drainage structures ie kerb and gutter, supply and install a new stormwater pipe, pits, headwall, and new kerb and gutter on Margaret and Third Streets Quandialla, including trenching, backfilling, compaction, cleaning, road pavement restoration, nature strip restoration and traffic control in order to ensure the drainage system contains stormwater. Council shall provide detail design drawings.

4. TIMING AND PRICE VALIDITY PERIODQuoted amounts are required to remain valid for 90 days from the advertised date of the closing of quotations. In the event of the withdrawal of the quotation prior to the expiration of this period, the applicant shall be liable for all costs, losses or damages suffered by the principal by reason of that withdrawal.


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Weddin Shire Council RFQ Q3/2020 Drainage upgrade – Margaret & Third Streets QuandiallaAll works associated with the Drainage upgrade construction shall have to be completed in six weeks (6) from the date of acceptance of the quotation. Applicants should indicate when they will be available to commence the works within five (5) working days of Council’s Letter of Acceptance of the quotation. It is anticipated that a quotation would be accepted within 20 working days from the advertised date of the closing of quotations.

5. QUOTATION LODGEMENT5.1 RFQ Closing Date and TimeQuotations must be lodged before, 12 NOON Australian Eastern Standard Time, on the closing date specified on the front cover of the RFQ (“Closing time and date for quotation”).

5.2 Lodgement of RFQ submissionQuotations should be titled as “Drainage upgrade – Margaret & Third Streets Quandialla - RFQ Q3/2020” and submitted to:Tender BoxWeddin Shire CouncilPO BOX 125GRENFELL NSW [email protected] (add “Drainage upgrade – Margaret & Third Streets Quandialla - RFQ Q3/2020” in the subject line of your email)Orin person at the Counter (Weddin Shire Council’s Administration Building, Corner of Weddin and Camp Streets, Grenfell).

6. EVALUATION6.1 Evaluation ObjectivesCouncil will assess quotations to identify the quotation that it considers to be the most advantageous.

6.2 Evaluation GovernanceCouncil’s Special Projects Engineer will evaluate the quotations and submit the evaluation report to the Director Engineering. They may seek clarification from, and enter into discussion with any or all the applicants in relation to their quotations. It is not permissible for Special Projects Engineer to negotiate with applicants during the evaluation process.

6.3 Technical Worth (Evaluation Criteria)For each remaining quotation, a quantitative (score: 1 to 10) and qualitative (comment) assessment of the quotation will be undertaken to determine the degree of effectiveness against the following weighted Evaluation Criteria:

No. Item Description ScoreWeightin

g1 Pricing Project cost 1 to 10 60%2 Experience Demonstrated experience in projects that were of a similar

nature and type of Drainage works that the applicant had previously successfully completed. 1 to 10 10%

3 Capacity Available resources such as staff, sub-contractors, labour, plant and equipment and demonstrated that the applicant had the capacity to complete the works 1 to 10 10%

4 Reputation Industry recognition and track records 1 to 10 10%5 Local content Demonstrated benefits to the local community 1 to 10 10% 100%

6.4 Council’s Decision



Weddin Shire Council RFQ Q3/2020 Drainage upgrade – Margaret & Third Streets QuandiallaCouncil will not necessarily accept any response. All final decisions in relation to this procurement process will be made either by Council having regard to the Director Engineering’s recommendations or by Director Engineering. All applicants will be informed in writing of the outcome of their quotation at the conclusion of the procurement process. Unsuccessful applicants may request in writing a statement of the reasons their quotation was unsuccessful and an opportunity to be debriefed.

7. JOB SPECIFIC REQUIRMENTS7.1 Project ManagerThe Project Manager is the Council appointed officer responsible for the management of the project. The Project Manager fulfils the role of Superintendent’s Representation under the terms of the Contract. Special Projects Engineer will be appointed as the project manager for this project.

7.2 Overview of Work in ContractThe Contract includes the removal of existing drainage structures, supply and install new stormwater pipe, pits and headwalls, and kerb and guttering on Margaret and Third Streets Quandialla, including trenching, backfilling, compaction, cleaning, road pavement restoration, and traffic control.

7.3 General Description of the Drainage upgrade SiteA section of existing kerb and gutting on the South Western end of Third Street and Northern side of Margaret Street between Third and Fourth Sts requires removal and the installation of new stormwater drainage structure. The proposed drainage upgrade consists of the installation of new 375mm diameter RRJ class 4 concrete drainage pipe, three (3) pits, two (2) lintels, one (1) headwall, one (1) pit lid – Raised grate surcharge pit, associated geofabric and riprap, new kerb and gutter and regarding of existing drainage channel.

Figure 1: Location of works – Margaret and Third Streets Quandialla



7.4 Work required under the contract See RFQ - Technical Criteria and Design Plans

7.5 Hours of WorkWork must be carried out during Monday to Saturday between the hours of 7.00am and 6.00pm, but excluding public holidays. Subject to application by the Contractor, Council may consider the extension of normal work hours. The following conditions will apply should approval be granted to extend normal working hours:1. Extended work hours shall be within the hours of 7am to 8pm Monday to Saturday and 8am to 5pm Sunday.2. Council shall not be liable for any additional costs incurred by the Contractor while working outside the normal

hours, including standby or overtime.3. Council reserves the right to limit this approval at no cost to Council.

7.6 Work Health and Safety RequirementsIn addition to meeting the normal statutory Work Health and Safety (WH&S) requirements, the Contractor is also required to comply with the provisions of Council’s WH&S Policy and WH&S Management Plan. Copies of the WH&S Policy and WH&S Management Plan will be provided to the contractor.

7.7 Working areaThe working area available to the Contractor during construction of the works under this Contract is within the road reserve boundaries shown on Site Map. If further clearing of the site is required, approval must gained from the Principal.

If at any time the fences in the working area are damaged, the Contractor will be responsible for any cost associated with damage restoration and or fines imposed.

All refuelling should be done within the site facility area (impervious bunded area).

7.8 WorkersThe contractor shall ensure that all the workers on the site have a General Construction Induction Card and all the machinery operators have the appropriate certificates and licences.

7.9 Access to siteAccess to site shall only be via the local road. The site is contained within the road corridor. Workers, materials and equipment are not allowed onto adjacent properties without the relevant landowner’s and the Principal’s permission.

The Contractor shall be responsible for the maintenance of roadways required on the worksite to undertake the work under the Contract.

The Contractor will be responsible for site inductions. All workers/ people deemed necessary will be given a site induction and have their names added to the register, if required with the Contractor’s Site Safety Management Plan.

7.10 Possession of siteThe time for giving possession of site for establishment of the Contractor’s facilities only is from the date of execution of the Formal Instrument of Agreement.

7.11 Contractors RepresentativeThe Contractor shall provide a Representative on the site at all times during which any activities relating to the execution of the Works under the Contract are taking place and, if required by the Superintendent, at such other times and at such other places at or in which any activities relating to the execution of the Works under the Contract are taking place.

8. QUOTATION SUBMISSION SCHEDULEITEM ITEM TO BE TO BE SUBMITTED TEN (10)


Weddin Shire Council RFQ Q3/2020 Drainage upgrade – Margaret & Third Streets QuandiallaNO SUBMITTED

WITH QUOTATION?

WORKING DAYS PRIOR TO COMMENCEMENT OF THE SITE WORKS?

8.1 Applicant’s Details Yes -8.2 Construction Methodology Yes -8.3 Workforce Yes -8.4 Site Safety Management Plan - Project Specific8.5 Contractor’s Environmental Management

Plan - Project Specific

8.6 Traffic Control Plan - Project Specific8.7 Local content Yes -8.8 Pricing Yes -

8.1 Applicant’s DetailsApplicants are required to provide the following details of their organisations:8.1.1 Contact's name and position within the organisation.8.1.2 Business entity type - an individual (sole trader), a body corporate (a company), a corporation sole (an

ongoing paid office, for example a bishopric), a body politic, a partnership, an unincorporated association or body of persons, a trust, or a superannuation fund.

8.1.3 Particulars of any material claim or judgment against the applicant.8.1.4 Details of proposed subcontractor(s), and/or subcontractors you regularly use including the names of

subcontractor(s) and details of goods and/or services to be provided by the proposed subcontractor(s).8.1.5 Applicants are to specify any assumptions they have made that are critical to the quotation, including

assumptions relating to the ability to provide services in the manner specified in this RFQ.8.1.6 Details of your Professional Indemnity insurance, including the insurer, any limits or per claim or aggregate

basis and expiry date.8.1.7 Details of your Public Liability insurance, including the insurer, any limits or per claim or aggregate basis and

expiry date. (Any contract that will be signed by Council needs to have $20 million of cover).8.1.8 Details of your Workers Compensation cover.8.1.9 A list of similar recently completed works.8.1.10 A list of three referees on previous works carried out: Name, position, telephone, facsimile, email and type of

service provided.

8.2 Construction Methodology8.2.1 Applicant shall submit a work plan containing a detailed methodology.8.2.2 Applicants to nominate the major plant and equipment proposed for use under this project.

8.3 Workforce8.3.1 Applicants are to nominate personnel proposed to complete this contract for the following functions, outline

their position in the organisation and their experience: - Project Management and Quality/Work site management.

8.3.2 Applicants are to outline their capacity to manage the delivery of services under this contract to ensure delivery within the specified time frames.

8.3.3 Applicants are to describe their organisation's training requirements, identifying programmes by the role of the person or subcontractor in the project.

8.3.4 Applicants are to identify the name and address of any subcontractor proposed to complete Contract works, and the nature of the work proposed to be completed by the subcontractor.

8.3.5 Applicants are requested to provide any further information that may assist in the evaluation of their response.

8.4 Site Safety Management Plan This Site Safety Management Plan shall be in a format that complies with current WH&S regulations and shall cover all aspects of the Sewer Reuse main works and gives adequate consideration to dangers to the general public. Safe Work Method Statements and Procedures shall be detailed in the Site Safety Management Plan. The project specific site safety management plan is to be submitted 10 working days prior to commencement of site works.



8.5 Contractor’s Environmental Management Plan (CEMP)This plan shall set out how the contractor shall protect the environment from potential contamination by the proposed works, what safeguards will be applied and over what period. The project specific environmental management plan is to be submitted 10 working days prior to commencement of site works.

The CEMP should consist of simple statements and diagrams of how each of the following factors will be managed on site to protect the environment:

Site delineation and marking of ‘no go’ areas (with the aim of keeping the impacted area to a minimum)Erosion and sediment control (with the aim of achieving an outcome of ‘no visible turbid plumes reaching the waterway’, for any rainfall event up to a 1 in 2 year ARI event) - an Erosion and sediment control plan to be included in CEMP and this plan must comply with “Blue Book” (Soils and Construction - Managing Urban Stormwater, LANDCOM, 1st Ed 2004);

Material storage and stockpiling (with the aim of keeping the impacted area to a minimum); Site restoration and clean up (with the aim of ensuring that the impacted area recovers as soon as possible); Site rehabilitation and revegetation (with the aim of ensuring that there are no long-term impacts after works

are completed).

8.6 Traffic Control PlanTraffic Control Plan, prepared in accordance with the RMS Traffic Control at Worksites Manual, must be prepared. It shall include the movements of materials into and out of the sites and detail arrangements during demolition works. The project specific traffic control plan is to be submitted 10 working days prior to commencement of site works.

8.7 Local ContentThe applicant is required to demonstrate the benefits to the local community by engaging them for carrying out the contract works.

8.8 Pricing8.8.1 Schedule of Lump Sum RatesThe schedule of lump sum rates and the declaration must be filled out and submitted with the quotation. Payment shall be made for all activities associated with completing the work detailed in this RFQ in accordance with pay Items set out in the schedule of lump sum rates.

Progress Claims can be made on the last day of every month.

Schedule of lump sum rates ITEM DESCRIPTION QUANTITY UNIT RATE AMOUNT ($)

1 Site Establishment including storage areas, signage, parking, fencing, utility service location (DBYD’s) and relocation if any, Site Safety management Plan, Traffic Control Plan, Contractor’s Environmental Management Plan.

1 Item

2 Environmental Management (includes erosion and sediment control)

1 Item

3 Traffic Control 1 Item

4 Removal of existing kerb and gutter 170 metre5 Installation of 375mm Diameter stormwater pipe

RRJ Class 4 concrete pipe104 metre

6 Installation of 900 * 900 pits 3 Item

7 Installation of Headwall to suit 375mm pipe 1 Item8 Installation of Lintel – 2.1m lintel with 900mm centre 1 Item


Weddin Shire Council RFQ Q3/2020 Drainage upgrade – Margaret & Third Streets Quandiallagrate – 1.8m opening

9 Installation of Lintel – 1.2. lintel with 900mm centre grate – 1.2m opening

1 item

10 Installation of Pit lid – Raised Grate Surcharge Pit 1 item11 Installation of Geofabric and Riprap 1 item12 Regarding of existing drainage channel toward the

Dam1 item

13 Trenching, pipe bedding material, backfilling, compaction, cleaning, reinstatement of road pavement including topsoil and grass seeding of nature strip.

1 item

14 All other items (please specify any additional rates for circumstances outside of the general scope of the contract)

TOTAL (excluding GST) $

Add: GST (10%) $

TOTAL (including GST) $

I/We, the undersigned, submit the above Schedule of Quoted Rates as part of the quotation and confirm that the above quoted amounts will remain valid for 90 days from the advertised date of the closing of quotations.There will be no additional amounts to be paid except where there are any works done outside the general scope of the scope of the works. Name of the business: …………………………………………………………………………………………………………..

Address: ………………………………………………………………………………………...………………………………...

………………………………………………………………………………………………………...……………………………

A.B.N. of applicant: …………………………………………………………………………………………………………….…

By signing this returnable Schedule, I/we are stating that the quotation proposal is accurate and true and in the event of the quotation being successful, I/we are agreeing to be bound by this quotation proposal in carrying out the works described and any other term of the contract

Signature of the applicant: …………………………………………………………………………………………..…….……

Position within the company: ……………………………………………………………………………………………………

Date: ……………………………………

Signature of the witness: ………………………………….………………………………………………………..…………...

Name of the witness: ………………………………………………………………………………………..………………….

Date: ……………………………………

8.8.2 Liquidated damagesNIL

8.8.3 Additional informationApplicants are to provide any additional information relating to the pricing.


Weddin Shire Council RFQ Q3/2020 Drainage upgrade – Margaret & Third Streets Quandialla9. ENQUIRES AND FURTHER INFORMATIONAny questions relate to the submission of this RFQ should be directed to Council’s contact officer Linda Woods (Special Projects Engineer) on (02) 6343 1212 or via [email protected].

10. CONTRACT DOCUMENTSNo quotation shall be deemed to have been accepted until the successful applicant has received a letter of acceptance of the quotation from the Principal. On acceptance of the quotation, the Contractor and the Principal shall execute a formal instrument of agreement (see Appendix B) with the following contract documents. The Contract Documents for this project are;

(a) AS 1289 - Methods of testing soils for engineering purposes (b) AS1254 uPVC Pipes(c) AS 2032 - Installation of PVC pipe systems;(d) AS/NZS 2566.1 - Buried flexible pipelines - Structural design – Commentary;(e) AS3600 - Concrete structures;(f) AS1303 Steel Reinforcing Bars for Concrete (g) AS1379 The specification and Manufacture of Concrete (h) AS1646 Elastomeric Seals for Waterworks purposes (i) AS2758 Aggregates and rock for engineering purposes (j) AS/NZ 3500.3 Plumbing & Drainage (Stormwater Drainage) (k) AS3725 Loads on Buried Concrete Pipes (l) AS3996 Metal Access Covers, Road Grates and Frames (m) AS4058 Precast Concrete Pipes (n) AS4139 Fibre Reinforced Concrete Pipes and Fittings (o) AS/NZS 5065 – Polyethylene (PE) and polypropylene (PP) pipes and fittings for drainage and sewerage

applications(p) RMS specification RMS M209 – Road Opening and Restoration;(q) Request For Quotation RFQ Q3/2020 Drainage upgrade – Margaret and Third Streets Quandialla and any

addenda issued by Principal;(r) Quotation submission documents(s) Council’s resolution (No. ……………………………………………….………………………..………………)(t) Requisition Order (No………………..………….) dated ……………………………………………………….(u) the Principal’s notice of acceptance (Ref: ……………….………..) dated …………………….…………….




APPENDIX A: LOCATION PLAN


Dam

Proposed Drainage upgrade

Weddin Shire Council RFQ Q3/2020 Drainage upgrade – Margaret & Third Streets QuandiallaAPPENDIX B: INSTRUMENT OF AGREEMENT

THIS AGREEMENT is made the ………………………….……… day of ……………………………………………. 20….BETWEEN

Weddin Shire Council (the Principal)ABN 73 819 323 291 (ABN)Cnr of Camp and Weddin Streets (Address)Grenfell NSW 2810

AND

…………………………………………………….. (the Contractor)………………………………………………………. (ABN)………………………………………………………. (Address)……………………………………………………….

WHEREAS:

A. The Contractor has submitted an offer to execute work in relation to the DRAINAGE UPGRADE – MARGARET AND THIRD STREETS QUANDIALLA

B. WEDDIN SHIRE COUNCIL has accepted the Contractor’s offer to execute the work in accordance with the terms and conditions of this Agreement (also referred to as this Contract or the Contract).

IT IS HEREBY AGREED

1. The following documents are deemed to form and be read and construed as part of this Agreement:

(a) AS 1289 - Methods of testing soils for engineering purposes (b) AS1254 uPVC Pipes(c) AS 2032 - Installation of PVC pipe systems;(d) AS/NZS 2566.1 - Buried flexible pipelines - Structural design – Commentary;(e) AS3600 - Concrete structures;(f) AS1303 Steel Reinforcing Bars for Concrete (g) AS1379 The specification and Manufacture of Concrete (h) AS1646 Elastomeric Seals for Waterworks purposes (i) AS2758 Aggregates and rock for engineering purposes (j) AS/NZ 3500.3 Plumbing & Drainage (Stormwater Drainage) (k) AS3725 Loads on Buried Concrete Pipes (l) AS3996 Metal Access Covers, Road Grates and Frames (m) AS4058 Precast Concrete Pipes (n) AS4139 Fibre Reinforced Concrete Pipes and Fittings (o) AS/NZS 5065 – Polyethylene (PE) and polypropylene (PP) pipes and fittings for drainage and sewerage

applications(p) RMS specification RMS M209 – Road Opening and Restoration;(q) Request For Quotation RFQ Q3/2020 Drainage upgrade – Margaret and Third Streets Quandialla and any

addenda issued by Principal;(r) Quotation submission documents(s) Council’s resolution (No. …………………………………………………..…………………………………)

(t) Requisition Order (No…………………………….….) dated ……………………………………………….

(u) the Principal’s notice of acceptance (Ref: ……………………..) dated …………………….…………….

2. The Contractor must execute the work and comply with all of its obligations under the Agreement

3. The Contract Sum is a lump sum of .………………..…………………………………………………………………..

…………………………………………………………….. ($.....................................................................................)

4. WEDDIN SHIRE COUNCIL must pay the Contractor and comply with all of its obligations under the Agreement.

5. This Agreement constitutes the entire agreement between the parties and will take effect notwithstanding any prior

communication between the parties. This Agreement can only be varied by agreement in writing by both parties.

6. This Agreement is deemed to have commenced operation on ………………………………………………………..



EXECUTED by the parties as a Contract

EXECUTED by being signed by those persons who are authorised to sign for Weddin Shire Council:

General Manager Position Glenn Carroll Full name

PO Box 125 GRENFELL NSW 2810 Usual address

Signature Date

Witness position

Full name

Usual address

Signature Date

EXECUTED by being signed by those persons who are authorised to sign for …………………………………………:

Position

Full name

Usual address

Signature Date

Witness position

Full name

Usual address

Signature Date
