1 csd11 feedback presentation on csd11 to ameda members marrakesh, morocco october 2009
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CSD11Feedback presentation on CSD11 to AMEDA membersMarrakesh, MoroccoOctober 2009
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The hosts – main sponsors
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Confirmation of the AMEDA Organising Committee
• Mr Mohamed Abdel Salam (Egypt)
• Mr Samir Jaradat (Jordan)
• Ms Monica Singer (South Africa)
• Ms Maryam Fikri (Dubai)
• Ms Pauline Onyekachimma (Nigeria)
• Mr Suliman Al-Shohomy (Libya)
• Mr Talal AlGhanim (Kuwait)
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Exposure for AMEDA• Profile AMEDA and all its members
• Profile AMEDA at all pre marketing events and regional conferences
• Anticipate attracting over 200 delegates from around the world
• Raise the profile of Africa and the Middle East
• AMEDA members given preferential sponsorship packages with maximum exposure
• Evening and social programme both African meets Middle Eastern theme
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Date Change
• Original dates: 6-8 April 2011– Hotel unable to provide exclusivity
• Proposed new dates: 13-15 April 2011– Exclusive use of the hotel– Week before IOSCO
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Logo design options
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The eventHosted in Cape Town at the five Star Westin Grand Arabella
Quays Hotel
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Host City
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Host City Situated on the southwestern tip of Africa, Cape Town is recognised as one of the most beautiful places on earth. Offering a range of attractions, breathtaking sights and endless activities, it is a year-round holiday destination with friendly people, a mild climate and rich cultural heritage.
Top tourist attractions: Table Mountain
Wine lands / wine route
Victoria and Alfred Waterfront (shopping)
Kirstenbosch Botanical Gardens
Robben Island & Cape Point
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Hotel & Conference Facilities
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Hotel & Conference Facilities Grand Westin Arabella Quays
The Grand Westin Arabella Quays is a five star hotel
Situated on the outskirts of the central business district in the shadow of Table Mountain and overlooking the city’s harbour and the Atlantic ocean.
Less than 30 minutes from the airport (no traffic)
Walking distance to the Victoria and Alfred Waterfront which is the hub of shops and restaurants in Cape Town (shuttle service every 15 minute from the hotel)
Three and four star accommodation available within walking distance
South Africa is one of the most cost-effective destinations with a favourable exchange rate for most visitors.
Rate for conference of per double room per night (Including breakfast) is approximately R 3100 / 290 +- EUR.
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Alternative Accommodation Recommend the Cullinan Hotel and Harbour Bridge.
Four star hotel across the road from the Grand Westin Arabella Quays
Accommodation approximately cheaper than Grand Westin for delegates who would like cheaper accommodation (R 2000 per room per night / 180 +- EUR )
The hotel complements the rich, cultural heritage of Cape Town with a timeless architectural tradition – colonial type hotel
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AMEDA Dinner (2nd evening) Hosts (AMEDA) dinner on second evening
Africa meets Middle Eastern Evening at Moyo Restaurant at Spier Wine Estate (45 minutes from Cape Town)
Tables themed for each AMEDA member with flags, colours, landmarks etc
Cheetah and falcon display, belly dancers, shesha, etc
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Closing Dinner
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Spouse Programme
Planned Program 13-15 April 2011
Day 1: Volunteer programme with delegate group
Day 2: Tour of Table Mountain, Kirstenbosch Botanical Gardens and Gold Museum
Day 3: Robben Island, Aquarium, V&A Waterfront (shopping)
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Sponsorship Overview Overview of sponsorship (varies according to sponsorship level – details on following slide):
Acknowledgement as a sponsor based on sponsorship level
Exclusivity to sponsor one event or conference giveaway
Branding at the event including the sponsor’s banners, the sponsors logo on dinner invitation, menu cards, 5 minute speech and any other requirements that the sponsor may have
Acknowledgement from the podium
Conference Bag insert of approved literature / promotional material
Acknowledgement as the sponsor on selected printed material including the agenda, conference programme, sponsors wall etc
Acknowledgement on sponsor’s page of CSD11 website including profile of sponsor.
Acknowledgement as sponsors on selected digital media during the event including displays on PowerPoint slides between presentations, TV screens, digital displays etc
Logo on CSD11 website and acknowledgement as a platinum sponsor including link through to sponsors website. This can also be reciprocated on sponsors own website
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Sponsorship LevelsSponsorship
levelOverview (further details on next slide)
Max number of sponsors
Cost (benchmarked against CSD10)
Host AMEDA – sponsorship and branding throughout the event and exclusivity at one gala dinner
One EUR 150 000 (est)
Platinum Gala dinner and conference fee for two delegates
Two EUR 35 000
Gold Conference lunches and conference fee for two delegates
Two EUR 20 000
Silver Refreshment break and conference fee for one delegate
Four EUR 10 000
Bronze Assortment (conference bags, pens, speaker gifts, photo etc)
Seven EUR 6000 (excl branded items cost)
Total EUR 342 000
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Conference Organiser
• Global Conferences Africa PTY (Ltd)• Subdidiary of the Tourvest Group (Listed company in South
Africa) • Founded in 1992 and has run over 400 international
conferences including the World Summit on Sustainable Development for 55 000 people
• Professional Memberships– International Professional Confernce Organisers (SAACI)– International Congress and Convention Association
(ICCA)– Southern Africa Tourism Services Association (SATSA)
• Hosting over 50 000 visitors for the FIFA World Cup
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Budget – AMEDA contributionsAmeda - Libya 10 000 Euros
Ameda - Morocco 10 000 Euros
Ameda - Lebanon 10 000 USD
Ameda - Kuwait 10 000 USD
Ameda - Jordon 10 000 USD
Ameda - Nigeria 10 000 USD
Ameda - Oman 10 000 USD
Ameda - Dubai 10 000 USD
Ameda - Abu Dhabi 10 000 USD
Ameda – Saudi 10 000 USD
Ameda - Mauritius TBC
Ameda - Israel TBC
Ameda - Ghana TBC
Ameda - Palestine TBC
Ameda - Kenya TBC
Ameda - Bahrain TBC
Ameda - Central African Rep TBC
Ameda - Tunisia TBC
Ameda – South Africa* 10 000 USD
Ameda – Egypt* 10 000 USD
* Any shortfall to be paid by Egypt & South Africa
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Budget contFull budget supplied to the AMEDA Sub Committee
Highlights (all figures are approximations):
Income – AMEDA EUR 100 000
Income – Delegate fees EUR 150 000
Total Income EUR 250 000
Expenses EUR 530 000
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Net profit / loss - EUR 270 000
Amount required from sponsors EUR 270 000
All AMEDA members are requested to assist in finding sponsors
(Budget for CSD10 EUR 550 000)
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Recommended Sub Committees
Organising Committee (oversee all aspects of the conference)
Agenda Committee (compile agenda with regional associations)
Sponsorship Committee (obtain and coordinate sponsors)
Finance Committee (audit, debtors collection, budget etc)
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Project plan / steps
Full Project Plan provided to AMEDA Sub Committee
Quarterly report backs to organising committee and newsletters to AMEDA members
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Website
Live with overview of AMEDA and CSD 11
www.csd11.net
