1 committee fast start for non-committee bsa leaders understanding committees
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COMMITTEE FAST START for NON-COMMITTEE BSA Leaders
Understanding Committees
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OUTLINE Types of Committees What Committee Type Works Best The Committee Organizations Roles/Responsibilities Committee Programs How a Committee Functions Common Misconceptions Committee Guides Questions
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Types of Committees
BSA recommends 4 Committee Types Venture Committee Varsity Committee Scout Committee Cub Committee
How do you know which Committee Type is correct for a given Unit?
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What Committee TypeWorks Best
Committee Type Factors Traditional LDS Church Organization
Based on Priesthood year groups Based on Ward youth numbers
Meets the needs of the Unit Can change as the Unit changes Committee comprises people officially
called by Bishop and by volunteers
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What Committee TypeWorks Best (Cont’) Traditionally Wards have 2 Committees
Cub Committee Scout Committee covering…
Scouts 12-14 Varsity 15-16 Ventures 17-18
Large Varsity/Venture programs Some Units – 1 Committee over all 4 Yes, some Units have no Committee
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The Committee Organizations BSA Committees vs. LDS Committees
Similar functions/slightly different names All Committee functions should be covered Primary and Young Men Leaders - CALLED Committee members have important roles Committee members support each other
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Committee Roles & Responsibilities
Chartered Organization Representative Member of the District – Not on Committee
Unit Committee is - Board of Directors Supports - Cubs/Scouts/Varsity/Venture Performs many administrative functions Assists Cub Master, Scout Master, Varsity
Coach and Venture Advisor Committee makes it all come together
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CommitteeRoles & Responsibilities
Ensures that quality adult leadership is recruited and trained.
Provides adequate meeting facilities Advises leaders on policies relating to
youth and Chartered Organization Supports leaders in program
execution Is responsible for finances, adequate
funding and funds disbursements
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CommitteeRoles & Responsibilities
Obtains, maintains and properly cares for unit property and equipment
Ensures the unit has a monthly outdoor activity program
Serves on boards of review and courts of honor
Supports leaders in solving problems
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CommitteeRoles & Responsibilities
Provides for special needs Helps with Friends of Scouting Helps with behavior problems
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CommitteeRoles & Responsibilities
Part of the Committee Cub Master, Scout Master / Asst Scout
Master, Varsity Coach, Venture Advisor
Parent Volunteers as needed Not part of the Committee
Chartered Organization Rep - District
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Committee Programs Annual Unit Recognition Board of Review Equipment Purchase and Storage Fund Raising Youth Leadership Training Quality Unit Awards 2 Deep Leadership Youth Safety
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Committee Programs (cont’) Publicity Parental Involvement Unit Calendar Unit Newsletter Courts of Honor/Pack Meetings Adult Leader Training Annual Planning Eagle Project Approval
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Committee Programs (cont’) Summer Camps/Activity Registration Support Chartered Organization Tour Permits/Permission Slips Physical Examinations Award Purchases Youth Records at Council Rank Advancement Unit Library Resources
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Committee Members Chairperson Secretary (Primary Sec/Young Men Sec) Treasurer (Ward Finance Clerk) Outdoor/Activities Coordinator Advancement Coordinator Chaplain (Normally not filled in LDS Units) Training Coordinator Equipment Coordinator
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Chairperson Organizes Committee Ensures Committee functions are covered Promotes relations with Chartered
Organization and Unit leaders Give policy guidance Prepares Committee meeting agenda Presides over Committee meetings Ensures representation at Roundtable Charter review and re-chartering annually
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Secretary
Keeps meeting minutes Handles publicity Family newsletter - events and
activities Conducts Unit Resource Survey Family Night Programs and Activities Reports on previous meetings/actions
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Treasurer (Financial Clerk)
Handles all Unit funds: checking/savings
Supervises fund raising projects Lead annual unit budgets
preparations Reports monthly at Committee
meeting
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Outdoor/Activities Helps secure use of camp sites Serves a transportation coordinator Ensure a monthly outdoor program Promotes National Camping Award Promotes attendance at camp activities Secures tour permits Reports monthly at Committee meeting
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Advancement Encourage youth advancement in rank Work with scribes to maintain records Arrange for boards and courts of honor Oversees merit badge counselors lists Coordinate with local Council on actions Build and maintain Unit reference
library Report monthly at Committee meeting
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Training
Ensure leaders are trained Maintain up-to-date training materials Work with District: train all Leaders Responsible - Youth Protection
training Encourage Junior Leader training
Unit, District, Council and National levels Report monthly at Committee Meeting
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Equipment Coordinator
Supervises/helps procure equipment Works with Quartermaster on
inventory, storage, and maintenance of equipment
Makes safety checks Encourage safe equipment use Reports monthly at Committee
meeting
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How a Committee Functions Monthly Committee Meetings Supports all BSA Programs Supports Cubs, Scouts, Varsity and
Ventures Supports Unit events and activities Ensures all Committee leaders are trained Support each other: replace dead wood Understand District/Council functions Understand overall Committee functions
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The Committee Meeting
Chairman Report Review of Past Activities
Cubs, Scouts, Varsity, Venture Secretary Report Treasurer Report
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Committee Meeting (cont’)
Outdoor/Activities Report Advancement Report Training Report Equipment Report Review of Future Activities
Cubs, Scouts, Varsity, Venture Long Term Goals/Planning
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Common Misconceptions
The Committee Chairperson can do it all
Eagle earned = Committee does it Cub Master and Scoutmaster can do it Scouting is easy – anyone can do it Committees run by themselves Committees are on their own All Bishoprics know what is required
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Committee Guides Committee Guides are available
Available at Trading Post Committee Roundtable training
64 wards X 8 Committee members = 512 Average Roundtable attendance is 15
Committee Challenge is the Specific Leader/Basic training for Committees 2 times per year – encourage attendance
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Questions